Event administration – theory and practice

preserve the necessary business intelligence and institutional memory.

• Application of the POPI Act and its relevance in event management

• Sourcing, selection, and contracting of the suppliers and vendors from whom goods and services will be procured using accurate solicitation materials and quality criteria, suitable documentation, change controls, and cost avoidance measures.

Event administration deals with allocating, directing, and controlling resources used in an event project. Since finite, resources must be acquired, developed, and utilised most efficiently and effectively to benefit the event project and limit its risk.

This three-day course explores the fundamental elements of event administration and provides insight into core administrative activities, including:

• Managing the bid process and engagement with the SANCB Bid Support Programme.

• The development and use of budgets, proper costing and pricing strategies, standard accounting practices, and asset and cash flow management to achieve the financial goals of the event enterprise.

• Formulation of the appropriate organisational structure, policies, and procedures for the recruitment, orientation, training, compensation, motivation, supervision, and discipline of employees, contracted workers, and volunteers according to applicable employment and labour practices.

• Acquisition, distribution, control, and retention of information through implementing regular reporting and record-keeping procedures to capture and

• Engagement and interaction with the varied stakeholder constituencies of an event, including clients, officials, authorities, sponsors, participants, and providers, to develop a mutual vision and commitment to the requirements and desired outcomes for the event project.

• Implementing and coordinating the various accounting, database, knowledge management, and knowledge transfer systems using suitable technology applications.

• Establishment and verification of timelines, production schedules, and schedule controls that will facilitate the activity necessary to accomplish the tasks associated with the event project.

Course cost: R19,500. plus VAT pp

This course is validated to provide CPD credits that can be used to maintain a SAQAvalidated professional designation.