Vol. 11 No. 3 by MERCI

The Planner

is distributed to professional

meeting and event planners across

Canada

* A Mari Usque Ad Mare

this

issue

6 The Secret To Great Events

Marc-André Routhier takes us step by step through the creation process when holding an event.

Publisher’s Note

Ten Years In Business Is A Long Time…. As The Planner celebrates its tenth anniversary, we thank you, our subscribers and our advertisers, because as the following statistics show, staying in business is not easy. According to Statistics Canada, each year, about 145,000 new businesses are started up in this country, while about 137,000 businesses declare bankruptcy. So the ratio is almost one failure for each startup. Statistics also show that 8 out of 10 new businesses fail within the first three years. It isn’t hard to do the math and it begs the question: “Why does entrepreneurship have so many casualties?” According to Dun & Bradstreet reports, “Businesses with fewer than 20 employees have only a 37% chance of surviving four years (of business)

8 A Fresh Approach to Recruiting Booth Staff Barry Siskind walks us through the main steps when hiring staff for your next tradeshow booth.

10 Elements of Style

Having trouble with your writing? Tiffany DeShazo gives her tips on how to write concisely.

12 Myrtle Beach Convention and Visitors Bureau

Kimberly Hartley asks and answers, “If you were a planner, why would you want to take your group to Myrtle Beach?”

14 Destination: Halifax

Michael McAteer takes us on a tour in this months “Destination” of Canada’s east coast city on the harbour.

16 Discovery of the Month

Amber Jackson visits Bota Bota - A Unique Spa Experience in Montreal’s Historic Old Port.

and only a 9% chance of surviving 10 years.” Restaurants only have a 20% chance of surviving two years. Of these failed businesses, only 10% of them close involuntarily due to bankruptcy; the remaining 90% close

17 2013 Atlantic Canada Venue Guide

Where land, water and sky embrace, and you can be part of it.

because the business was not successful, did not provide the level of income desired, or was too much work for the effort. The old adage, “People don’t plan to fail, they fail to plan” certainly

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holds true when it comes to small business success. The failure rate for

THE

new businesses seems to be around 70% to 80% in the first year and only about half of those who survive the first year will remain in business

A monthly digest to inform and enlighten meeting and event planners

the next five years. Here’s to another ten years - for both of us!

P ublisher Michel Geoffroy, CMM mg@theplanner.ca

Best wishes,

E ditor Laura Bony lbony@theplanner.ca

Michel Geoffroy, CMM

G raphic A rtist Matthew Riopel mriopel@theplanner.ca

M arketing C oordinator

Amber Jackson ajackson@theplanner.ca

S ales info@theplanner.ca C irculation Patricia Lemus circulation@theplanner.ca C ommunications Lysanne Pelletier lpelletier@theplanner.ca C ontributors Tiffany DeShazo, Kimberly Hartley, Larysa Lacko,

Marilyn Lazar, Michael McAteer, Barry Moltz, Marc-André Routhier, Barry Siskind, A ddress

2105, de la Montagne, suite 100, Montreal, Québec H3G 1Z8 Telephone: (514) 849-6841 poste 315 Fax: (514) 284-2282 Your comments are appreciated: info@theplanner.ca

The Planner is published ten times a year. Poste-publication No. 40934013 www.theplanner.ca

*Canadian Coat of Arms motto “From sea to sea”

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h a pp y b i r t h d a y

After 10 years of publishing The Planner,

we hold fast to our mission: to

inform planners. We are not a perception or coffee table magazine. Planners want information and that is what we deliver. Our articles are written by industry professionals whose goal is to tell it like it is. We focus on the positive as this influences planners much more powerfully than the negative, as well as promoting what is new, good and different in the industry. We do not accept payment for content as this would conflict with our objectives. Advertising and editorial are separate components and we treat them as such, for transparency, clarity and in your best interest. So thank you for your comments, suggestions and ideas over the years. Please keep them coming. It confirms that we are on the right track. Below you will find some of the birthday wishes we received.

What I enjoy most about reading the planner are all the unique ideas from decorating events, planning meals and locating the perfect venue. Cindy Weir Purchasing Assistant / Travel & Trade Show Coordinator Buskro Ltd.

The Planner’s articles are both current and to the point, written by people in the know. Cheers and congratulations on your 10th anniversary! Heidi Wilker, CMP Blessed Events

Congratulations to The Planner on marking their 10th anniversary. I am grateful to receive the free subscription to The Planner. I look forward to receiving it and when I do, I read it from cover to cover on my ride in to work each day on the Toronto subway. I keep all the past editions of The Planner, which have an infinite number of yellow highlights through each edition. There is a wealth of invaluable information between these pages. Keep up the outstanding work~ Jackie Monahan

Congratulations on your 10th Anniversary! As they say...you’ve come a long way baby! From just a few pages in the early issues to the wide-ranging read we have today, the Planner continues to be one of those publications that you look forward to receiving because you’re excited about what you’ll find inside. Always informative, well written articles on hot topics right off the press. Great job! Here’s wishing you another successful 10! Cindy Paquette Manager, Human Resources Integrated Research Inc.

I like the fact that the articles are not too long and dragging. They get to the point, easy to read, always good topics. Thank you and congratulations on your 10th anniversary. Chantal Montpetit, CMP Canadian Construction Association

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I so look forward to receiving The Planner. For me as an independent meeting planner in the Capital city, Ottawa, I find The Planner is a great source of information relevant to the industry and its growing trends in the world of event and meeting planning. The topics are not only informative, but also offer an educational component. The the avant-garde with ideas emanating from across the country help me in orchestrating upscale events. I keep the issues for at least a year and some even remain longer with articles tagged for future use. Happy Anniversary and many more. Beverly Dankner Event Specialist A MATTER OF TASTE

Your content is relevant to a Canadian audience. You are well tuned in to what meeting planners do on a daily basis and the challenges we face so your articles are very relevant. Its clear you are trying to give us helpful information, I really appreciate that. Happy Birthday The Planner!!! Sandra Wood, CMP Canadian Medical Associaltion

I really look forward to receiving every issue of The Planner. I find that this publication is well planned, easy to read and always provides useful insight and information for future events. Each issue provides me something useful that I try to incorporate into the planning of events for our organization. Rhondi Lee Baird Director, Marketing & Administration R.G. Packman & Associates Ltd.

Volume 11, No. 03

for your info

Hotel News

Starwood Reports First Quarter 2013 Results During this quarter, the Company signed 26 hotel management and franchise contracts, representing approximately 6,200 rooms, and opened 18 hotels and resorts with approximately 4,000 rooms.

In its continuing quest for Canadian domination, family-run Canadian hotelier, Groupe Germain, announced that it will build an ALT Hotel in Ottawa for 2014. Expect to see a modern hotel with twelve floors and 148 rooms, designed by Canadian architects Lemay Michaud and Richard Chmiel. The hotel will be located on well-traversed Slater Street in Ottawa’s bustling business district and will share space with 164 luxury condos in the same complex. As in all ALT Hotels, WiFi is always free and the hotels don’t just call themselves green, they mean it. They use: geothermal heating and cooling, heat recovery from indoor air that’s vented outside, water from commercial washers, energy-efficient lighting and a direct digital control system for ventilation, heating and cooling.

Believe Believe that you are the best. Believe in exceptional quality and service. Believe in the importance of growth and profit. Believe in the investment of people and assets. Believe in the power of collective positive thinking. Believe in persistent excitement in everything you do. Believe in the importance of details and doing the job well. Believe in the sharing of information, both good and otherwise. Believe in creating an environment to promote change and innovation.

The net income for Starwood Hotels & Resorts Worldwide, Inc. was $213 million and $1.09 per share in the first quarter of 2013, compared to $128 million and $0.65 per share in the first quarter of 2012. Frits van Paasschen, CEO, said, “We had a solid first quarter across all lines of our business. Our management and franchise fees grew strongly, and despite our sale of 11 hotels, earnings at our owned portfolio exceeded last year’s levels, driven by great performance at our North American properties. Overall, the global lodging recovery continues along the trend lines we’ve been seeing. Tight supply is driving higher room rates in North America, and our footprint continues to expand in the growing economies.

Canadian hotels make the Hot List Four Canadian hotels have received the ultimate stamp of approval, making it onto the 2013 Condé Nast Traveler Hot List. Two are from Ontario and two are located in Quebec; the Ritz-Carlton in Montreal, the Four Seasons and Shangri-La in Toronto and La Ferme in Baie-St-Paul, Que., joining a record 154 properties on the annual list of best new hotels in the world. Last year only the Ritz-Carlton, Toronto and Rosewood Hotel Georgia in Vancouver made the cut. The Hot List is compiled by the magazine’s editors, who anonymously checked out 201 new hotels in 57 countries. The magazine described the Shangri-la as ideal “for a city vacation” and highlighted David Chang’s Momofuku restaurant. The new Four Seasons was praised for being “a clear departure from the old-fashioned, out-of-date original”. In Montreal, the Ritz-Carlton, which underwent a $200-million renovation, scored raves for its “turn-of-the-century grandeur” and for Maison Boulud, another outpost of superstar French chef Daniel Boulud. La Ferme is part of the Le Massif de Charlevoix resort, which has undergone massive change since being bought by Cirque du Soleil co-founder Daniel Gauthier in 2002. Inspired by farm buildings that used to occupy the site, the hotel features a railway station, a public square and a spa. The magazine described it as “eclectic and whimsical” - as you’d expect from Gauthier. The Hot List issue hit newsstands April 23.

www.theplanner.ca

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The secret to great events: The creative process part 1

By Marc-André Routhier

Now that great events hold no secrets for you, you have decided to create one. You see your calendar, and you identify the next project on the list. You are enthusiastic and driven by vision. You are definitely ready to take action. To contribute to your success, I offer a guide to help you in your creative process. Although it seems like a traditional approach, the process of creating an event contains subtleties that, once mastered, will save energy and many hours of work while attaining better results. The steps towards creating Step 1: Create the Master Plan: This is the fundamental first step of a project. It contains a clear vision of the goals, methods, actions and desired outcomes for your event. It allows you to compile the requirements from all the teams to reach a common goal and vision. The clearer the plan, the better the outcome your event will be. Step 2: Create the concept: Once the plan is approved, it is time to create a concept that will allow you to achieve your goals. It contains an outline of the staging of the message, theme, media and stakeholders needed to obtain the desired result. Step 3: Create the mobilization plan: Once the direction and means are approved, it is time to create a plan to mobilize the team for project success. It contains the roles, steps, expectations and responsibilities. This is an essential tool to get everyone involved to 6

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The

play a key role in the success of your event. DETAILED EXAMINATION OF THE FIRST STEP TO CREATE THE MASTER PLAN A good plan contains 4 key elements: the goal, the means, actions and expected results. The goal: Describes the purpose of the event you want to produce. We usually find the following goals: recognition, motivation, celebration, promotion, educating, information, etc. To have better control over your event, I suggest you go further. Your goal should be more detailed in order to inspire more creative ideas. Examples of a detailed goal: To recognize the commitment, behavior and actions of all employees, and to maintain exceptional quality of service despite the challenges posed by the merger of the organization, the restructuring of its call centre, reshaping of work teams and the closure of some service centres. The means: Describes the practical approach to take to achieve the goal. Generally, we use the traditional means of the industry. For example, for recognition we offer a gift, a medal ... I suggest you add a little more dimension to your strategic thinking. Ask yourself the following question: what strategy should I put in place to achieve my goal? By linking your strategy, you may greatly expand the scope of your event.

Example of strategy: To recognize the commitment, attitude and actions of employees, we need to show the impact of organizational changes (challenges, constraints, difficulties) on the work of employees. Show how, without real commitment, it would have been easy to lose the quality of service. Also show how some people have taken bold initiatives to maintain the image of the company with success of the project at heart. Actions: Once a definite, detailed goal is chosen and the strategy is worked out, it is a question of establishing the key actions needed to start and carry out the strategy.

Examples of actions: • Identify organizational changes that have had a profound impact on the work of employees and name them. • Identify the teams that have undergone the most changes and introduce them to the public. • Identify initiatives that maintain quality of service and enhance it. • Get testimonials from clients who appreciated the efforts of the customer service team. • Go get a statement from the president to express his/her appreciation for their efforts and to encourage everyone. Volume 11, No. 03

c r e at i v i t y

To create an event, you must bring your organizational skills to bear and give clear direction Results: To finish the master plan, clearly identify the outcomes of the various actions to be implemented. This will create the most appropriate event concept for the situation (the next stage of the process).

Example of results: • The participants understand the extent of the challenges (educational section). • The participants are touched by the exceptional engagement of the employees (emotional section). • The participants see the appreciation from management and the customers (emotional section). • The participants are inspired to carry on in the same direction (inspiration section). In conclusion: To create an event, you must bring your organizational skills to bear and give clear direction to provide the means to complete objectives and commit to the project’s success. By doing this, you: #1- Will maximize the effectiveness of your event: With clear direction and means, you will know where to invest your money and time to obtain maximum results. Your events will be perceived as added-value to the organization. # 2 - Will act as a partner for success: As the directions are clear, the means to achieve the goals speak for themselves. It is up to everyone to give their ambitions life, not for you to convince them. You’ll be seen as a supportive and high performance ally. # 3 - Will mobilize people to play their role: You will no longer be pushing participants to be dynamic as each will have a role and a responsibility to fulfill for the event. A weight will be lifted off your shoulders while increasing the scope of your event. Next month I will discuss continuing the process: how to create striking , effective and profitable concepts to increase the significance of your events. Start brainstorming!!

A few trends we are starting to see and hear about In hotels... Big-league bathrooms. Hotel guests want bathrooms that are better than what they have at home. There needs to be some practicality in design (like having enough space to keep products in the shower). So the next wave of bathrooms will be larger. In fact, many guests now want their own private bathrooms when travelling as a couple, so we may see configurations with two bathrooms - including both tub and shower - in each room. Let the light in. As baby boomers get older, there’s going to be a need for better-quality lighting. Look for an increase of LEDs in both guest rooms and public spaces. Overall, there needs to be more variability in how light is adjusted and controlled. Higher tech. The thing that makes a hotel feel dated the fastest is the technology interaction. If it’s out of date, with outlets located in ridiculous places-making it hard to charge your phone, for examplethe room will feel antiquated no matter how chic the decor. Everyone has some kind of electronic device, so they have to be able to access and use their gadgets. More fluidity. There will be less rigidity among different parts of a hotel. The definitions of lobbies, bars, restaurants, and other public spaces are blurring.

In spas... Hammams will be hot. Traditional hammams will become more popular, but with a modern twist which will allow for highly calibrated heat and humidity levels. More and more, people also want to socialize in spas, and a hammam is perfect for groups or couples.

In food... Community building. Hotels and their restaurants will become more seamless with the surrounding area. We’ll see less of a distinction between a hotel restaurant and a neighborhood hangout, with localsnot just hotel guests-spending time there. The hotel itself will become a community. Away with formality. We’ll continue to see hotel restaurants that are basically fine dining in terms of the quality of food and service but without the attributes we traditionally consider staples of ‘fine dining’, like a sommelier, white tablecloths, multiple captains in the dining room, etc. All of this is becoming much less relevant, which is redefining what good service means. Our increasing desire to know where our food and wine come from is putting the focus on the quality and origin of the ingredients rather than on the formality of the room and service.

Marc-Andre Routhier is a consulant, coach and video and event producer. You can contact him at (514) 933-0869 or at marouthier@imasun.com www.theplanner.ca

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trade shows

A Fresh Approach to Recruiting Booth Staff Allocating staff to participate in a corporate exhibit program is fraught with challenges such as: • resentment from sales staff, who would rather not leave their territory to participate in a show where they are not closing deals • a perception that working the booth in exotic location is a perk like a paid vacation, whereas in a less attractive location, it is thought of as a punishment for a substandard performance • a shortage of trained personnel who can effectively achieve the corporate exhibit goals • the misconception that older and more experienced staff will do a better job than younger staff who have not developed strong customer relationships • the cost of training new staff is prohibitive

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By Barry Siskind

The following chart, which is taken from a recent study by the Centre for Exhibition Industry Research, highlights the problem.

Preferred Exhibit Staff Profile by Job Function Most Preferred by Attendees %

Exhibitor Representation (Mean) %

Scientific/Technical

Executive/Upper Management

Research/Development

Production/Operations

Engineering

Sales/Marketing Sales/Marketing management

Source: CEIR, The Role and Value of Face-to-Face, Exhibition Staff Practices, Report F04.12

hile the validity of each of these reasons can be debated, what is crucial is to step back from your corporate perspective and look at what your customers want. When you compare your customers’ needs to what you are doing to satisfy them, you might see that you may be missing a great opportunity. In each category, exhibitors are under-delivering on attendee preferences. For example, the top three categories that attendees prefer to meet at a trade show are sales/marketing, scientific/ technical and research/development. Each of these categories was preferred by at least half of the respondents. Yet, the closest that exhibitors came to satisfying attendees desires is with sales/marketing at a mere 30%. The other two categories could have been completely ignored at 3% each. If we agree that one of the primary rationales for face-to-face marketing is the ability to engage customers in the process of finding solutions, then we can also agree that we should be providing these attendees with access to the people they want to converse with. The solution,

then, is to re-think the recruitment and training practices that may have served well in the past, but may leave future performance expectations flat at best. Following are the steps to a new and more dynamic human resources plan for your exhibit program: 1. Create specific profiles of the people you are hoping to meet at the events you participate in. Profiles go beyond basic demographics and should include as much information about the people you are attempting to meet as possible. Remember that when you participate in a trade show, you are selling to corporations, but communicating with individuals. 2. Obtain senior management commitment to the importance of your exhibition program and your need to dig deeper for people to represent your corporation at shows. When support comes from the top down, it not only provides motivation for staff to get involved, it also makes it easier to obtain a commitment for the resources you need to implement your exhibit program.

Volume 11, No. 03

trade shows

INCENTIVEWORKS Has the Works 3. Create a program that highlights the opportunity for staff to represent the corporation. Your staff is often motivated when they see how their help will benefit the organization as well as themselves. A new program allows you to tap into often forgotten human resources and convert them to company ambassadors. When launching this, you need to articulate each ambassador’s role. 4. Communicate your rationale for expanding your search for staff. One of the easiest tools to use is the chart in this article. If your staff knows that customers have expressed a desire to talk to them, you have created a value proposition that can’t be easily ignored. 5. Train staff on interpersonal skills, product knowledge and what it means to be in the public eye. The first step is to shed the stereotypes of who is the best person to work at an exhibition. Successful booth staff do not have to be extroverts or “born” sales people. Rather, the basic need is their passion for the products, services and corporation they represent and a desire to share what they have learned. Once that’s in place, the specialized skills they need to master can easily be integrated into their individual personalities. 6. Reward those who have successfully represented the company at a trade show. This goes back to having senior management support. Perhaps your CEO could sign a certificate to all your Ambassadors thanking them for their commitment. Maybe you can publish some of their success stories. Perhaps you can survey customers and determine how your staff has affected the relationship with the customer. There are a multitude of rewards that go beyond a monetary gift. If you really want to positively impact your exhibit program, think about introducing a program that lets you uncover some real talent in your organization that might be eager to take on this new challenge. Barry Siskind is North America’s foremost trade and consumer show expert. Visit his Web site: www.siskindtraining.com or e-mail him at: barry@siskindtraining.com

www.theplanner.ca

Are you attending IncentiveWorks 2013, where the focus is on helping planners build many key business components? Whether you’re looking for education, networking, new products or services, you’ll find it at this show.

t’s Canada’s largest trade show and conference for the meetings, incentive travel, events and promotions industry, bringing together over 700 suppliers and over 3,000 professionals who plan, organize or influence their organization’s meetings, incentive travel or events and use those services. Admission is free for buyers. In its 22nd year, the show is constantly innovating. New this year are the VIP Buyers Pass for experienced planners and the Appointment Pass, open to all experience levels. They’ve also expanded their hosted buyers program and partnered with the Canadian Tourism Commission to bring in more international buyers. The 2013 mobile app features session descriptions and speaker bios, event schedules and maps, alerts, an interactive floor plan, comprehensive exhibitor list, photo gallery and links to IncentiveWorks social media. There’s an Appointments Program, Concierge Service, Interactive Zones (which have previously featured team building, spa, group activities and services to deliver better events in Toronto and beyond), Connection Lounge (where planners can catch up with peers, meet new colleagues in the industry, pick-up a bite to eat or simply relax and charge their mobile device). Back from last year, Knowledge Pods on the show floor. These intimate learning

zones feature free 20-minute sessions on emerging topics, product demonstrations and peer-to-peer learning. Education sessions and workshops are designed to provide insight, tips and applicable learning experiences, regardless of where you’re at in your career. The conference aspect offers professional speakers and industry experts with engaging, relevant content to help planners deliver better events. Workshops will meet the Convention Industry Council’s (CIC) time requirements for continuing education sessions and may qualify towards your certification / re-certification. “Our team is proud of the powerful networking that takes place during IncentiveWorks,” said the show’s general manager, Robin Paisley. “I’m especially excited for this year because we are providing the planner community with even more breakthrough content, exciting sessions and expert speakers. We look forward to seeing you in August. Make sure you find me to say hello!” August 20+21, at the Metro Toronto Convention Centre. www.meetingscanada.com/incentiveworks Marilyn Lazar is a freelance writer with a special interest in travel and events. After graduating from Concordia University in Communication Studies, she continued her education in travel writing at Ryerson University Toronto and through Mediabistro in New York. Marilyn can be reached at Marilyn@marilynlazar.com. Read her articles at marilynlazar.com

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Elements of Style William Strunk’s Elements of Style has been the standard writing style guide since 1918. When it comes to writing concisely, Strunk says, “Vigorous writing is concise. A sentence should contain no unnecessary words, a paragraph no unnecessary sentences, for the same reason that a drawing should have no unnecessary lines and a machine no unnecessary parts. This requires not that the writer make all his sentences short, or that he avoid all detail and treat his subjects only in outline, but that every word tell.”

n other words, according to Strunk, writing concisely is to “omit needless words.”It is possible that we have been taught inadvertently that more is better when it comes to writing. In school, we are required to write essays that have a specified word count. And let’s admit it, we often add needless words in order to meet that word count. I’d like to suggest that in writing, less is more, less is better. Why all this talk about writing concisely? What are the benefits to you? Whether you’re writing effective emails, letters, memos, or manuals, writing concisely will allow you to get your point across to your audience quickly. Your message will become clearer, more understandable and easier to read. In addition, your readers won’t get annoyed with your wordy message or need clarification.

Tips to write concisely: Remove redundancy. Avoid saying the same thing twice. Example: • Many uneducated citizens who have never attended school continue to vote for better schools. • Many uneducated citizens continue to vote for better schools. Reduce phrases to words. Example:

Omit gratuitous intensifiers and qualifiers. Avoid using words such as really, very, quite, extremely, severely when they are not necessary. Example: • The salary increase is severely inadequate. • The salary increase is inadequate. Erase expletive constructions. Expletive constructions begin with there is/are or it is. Example: • There are twenty-five students who have already expressed a desire to attend the program next summer. • Twenty-five students have already expressed a desire to attend the program next summer. Negate nominalizations. Nominalizations use a phrase where a single word suffices. (This is known as a nominalization, or smothering a verb.) When you see a “(verb) a/an (noun)” construction, convert the noun into a verb and replace the phrase with it. Example: • The report gave an analysis of the accident. • The report analyzed the accident. Delete superfluous phrases. These phrases add nothing to the meaning of the sentence. Example:

• Citizens who knew what was going on voted him out of office.

• All things considered, Connecticut’s woodlands are in better shape now than ever before.

• Knowledgeable citizens voted him out of office.

• Connecticut’s woodlands are in better shape now than ever before.

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By Tiffany DeShazo

Avoid clichés. A cliché is a trite and overused expression or idea. Example: • He works like a dog to pay the bills. • He works long hours to pay the bills. Elude euphemisms. A euphemism is a word or phrase that substitutes language the speaker or writer feels is too blunt or somehow offensive. Good writing tells the truth and tells it plain. Example: • The peace-keeping forces patrol the northern border of the enemy line. • The armies patrol the northern border of the enemy line. There is a quote that says; “If I had more time, I would have written a shorter letter.” Now this quote is attributed to so many different people that I would need to include an appendix to list them all. Suffice it to say, my closing advice is to “take the time to write less (shorter letters) and say more!” For more reading on writing less and saying more, here are links to a few additional resources: • Elements of Style: www.bartleby.com/141 • “8 Steps to More Concise Writing”: www.dailywritingtips.com/8-steps-tomore-concise-writing • “Writing Concise Sentences” : grammar.ccc.commnet.edu/grammar/ concise.htm This article originally appeared on OPEN Forum, an online publication for business owners and entrepreneurs. Visit www.openforum.com to learn more. Tiffany is Sr. Communications Designer at Orgwide Services, where she manages the production of multiple, weekly publications, serves as chief editor on all projects and is experienced in developing newsletter content and design. Tiffany graduated from the University of Memphis with a Bachelor’s degree in English, concentrating in technical and professional writing. In addition to working at Orgwide, she also teaches two high school literature classes once a week.

Volume 11, No. 03

i n c o n v e r s at i o n

FOOD-WISE I CARL BAPTISTA, CHEF nterview with

REAL SPORTS BAR & GRILL, Ottawa

By Amber Jackson

After touring the Ottawa sports venue and noting its potential for event planners (as seen in last month’s issue), I built up quite an appetite. The food made such an impression on me that on my next trip to Ottawa, I knew exactly where I was headed, and luckily enough, I was able to have a chat (and a quick bite) with Chef Carl Baptista. A seasoned veteran, he’s been working in the food and catering industry for over thirty years, and so today, he understands exactly what it takes to spice up an event. In the past, Baptista has worked at the Four Seasons Hotels and Resorts as well as the Urban & Urban Event Catering. I spoke to Carl over a refreshing blended beer, so I thought I’d share a slice of our conversation to make planners a little more food-wise.

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Q: What are some upcoming food trends for 2013? A: Communal/shared/family style menus which encourage small and large groups to share food. Not just your typical “tapas” style small sharing plates, but big platters that evoke memories of big Mediterranean or Chinese dinners. That’s the way to go! Think Momofuku (New York, Toronto), Zahav (Philadelphia), or Au Pied de Cochon (Montreal). And the daily/nightly table d’hôte/prix fixe menu is a great idea too. A constantly changing, seasonally driven menu is another brilliant idea. For a taste, check out Ad Hoc (Yountville, CA) or Ruby WatchCo (Toronto). Q: Given that many planners are working with tighter budgets, what are some ways that they can cut costs without sacrificing the food quality or “wow-factor”? A: Stationary food works well with large numbers. They can often be visually appealing and it allows for a variety that passed hors d’oeuvre cannot match. You don’t necessarily need chef attended stations (an added cost), but charcuterie, cheeses & fruits, dips, breads & spreads, are all great ideas for feeding large groups on tighter budgets. Also, a talented banquet/ catering chef can turn these displays into culinary works of art.

Q: What are some basic things that planners should know in terms of food and catering that would make an event run more smoothly? A: Know your theme and have some ideas of what you want, but be open to suggestions from the catering, events, and culinary teams at your venue of choice. They can all offer insight that you may have overlooked. In fact, I believe any event has to be a compromise between your vision and the venue’s ability to deliver. Don’t give up on an idea if it’s an important part of your event, but be prepared to bend a little in order to make it happen. Finally, be sure to pick the right venue and the right caterer for your event. Check references, do sight inspections, have menu tastings (if your event requires it). Work with them - they are here to make your event a success. I’m not telling you to micro-manage them, but at the same time, ensure that they understand your vision. Baptista conjures up the image of a fresh and lively communal / sharing styled event. He highlights a culinary togetherness that not only doubles as a work of art but inspires the economy and keeps local merchants prosperous; all of this, while being easy on the purse strings. This is music to any planner’s ears. To get a taste of Carl Baptista’s food firsthand, visit the Real Sports Bar & Grill in Ottawa or send him an email at cbaptista@realsports.ca

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By Kimberly Hartley

M yrtle Beach Area C V B onvention and

isitors

ureau

Q: If you were a planner, why would you want to take your group to Myrtle Beach? Nowhere else can you find over 40 hotels with meeting space to host your group, as well as, a convention center with 250,000 square feet of flexible space, along with 100km of beachfront accommodations, 5 shopping and entertainment complexes, 1700 full service restaurants, 7 live theaters, 100 golf courses along with history, culture and arts - all in one destination! Many attractions and restaurants cater to the group business providing private rooms, special menus and activities, along with special pricing to accommodate your budget.

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Q: How do you view your geographic location as an advantage? Located on the coast of South Carolina, the Myrtle Beach area, otherwise known as the Grand Strand, consists of 100km of beautiful beaches. South Carolina’s Grand Strand is blessed with moderate temperatures annually and enjoys a mild average temperature of 23 degrees Celsius with an average of 215 sunny days a year. So whether your meeting is spring, summer, fall or winter – it is the perfect time for a group gathering on the beautiful beaches of the Grand Strand. Q: What are the traditionally high and low seasons and what are the advantages with each season? The best months to plan a meeting in the Myrtle Beach area are during the spring and fall months with perfect weather but smaller crowds. Also, November through February is value season when group rates can easily be more than half the cost of peak season rates during these times. Mild winters and year round activities enable groups on tighter budgets to experience all that Myrtle Beach offers during the value season.

as the area turns into a winter wonderland of holiday decorations, holiday themed shows and even a tree festival. Some holiday events include: • Brookgreen Gardens’ Nights of a Thousand Candles, held during December, brings the gardens and sculptures to life amongst the soft glow of more than 5,500 hand-lit candles and countless sparkling lights • Dickens Christmas Show, each year in early November, is inspired by Charles Dickens “A Christmas Carol.” Guests step back in time to an elaborate 19th century holiday marketplace setting where this national award-winning, holiday event is the ticket to a fantastic, fun filled, shopping experience • Ripley’s Festival of Trees, from the beginning of November to the end of December, is a display of more than 50 trees throughout the aquarium decorated in unique ornaments, representing the great diversity of the United States

Q: What are some of the seasonal activities and attractions?

• Shadrack’s Christmas Wonderland, running from November through early January, is the world’s largest drive-through, fully computerized, LED light and music show of its kind

The Myrtle Beach area is home to many events throughout the year, including festivals, bog-offs and hoedowns, but the Holiday Season is one not to miss. Enjoy the season

• Canadian American Days – March 9-17, 2013 – 52nd annual festival honoring Canadian visitors with parades, entertainment, discounts and cultural activities

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ing breaks at one of our 7 live entertainment theaters or take in the waterfront while team building at WonderWorks ropes courses and zip line. So if you can meet anywhere, why aren’t you meeting here? Q: If planners are interested in holding their activities in Myrtle Beach who should they contact?

Q: What are some of the activities a group could participate in, team building or otherwise? Team Building experiences abound in the Myrtle Beach area. Enjoy race car competitions at NASCAR SpeedPark or the NASCAR Experience, Murder Mystery dinners at House of Blues or ropes courses at several locations. If outdoor activities are more your game, then be sure to check out scavenger hunts at Brookgreen Gardens or nature activities at either of the state parks – Myrtle Beach State Park or Huntington State Park. Embark on kayaking, dolphin watch cruises, fishing charters, parasailing and more. Pump it up at MagiQuest’s live action adventure game where working as a team helps you get further or at one of the local mazes where team work gets you through! If you prefer golf then choose professional or miniature golf tournaments. With over 100 championships courses in the area any type of tournament can be played. Or for those who just want to golf for fun, there are 50 mini putt courses to excite you as a team! Q: Can you provide some fast facts for planners - number of hotel rooms, number of meeting rooms, conference and/or convention centre info? One of the many advantages of hosting a meeting in the Myrtle Beach area is the tremendous variety of lodging choices and meeting facilities from one end of the Grand

www.theplanner.ca

Strand to the other. With 90,000 guest rooms area wide, planners can choose from over 40 properties with meeting facilities onsite. Choose from amenity rich resorts, oceanfront high-rise hotels, or luxurious condominium resorts, to host groups of just about any size. Each property offers an array of services including business centers, A/V services, catering, breakout rooms and multiple room set up options. Looking for a unique setting to motivate your sales team or introduce new training techniques, the Myrtle Beach area offers a variety of settings from aquariums to golf courses to historic plantations depending on the size of your group.

Planning an event in the Myrtle Beach area could be as easy as the ocean breeze! Take advantage of the services offered by the Myrtle Beach Area CVB Group Sales Department - nationally recognized with the Gold Service Award by Meetings & Conventions magazine and the Pinnacle Award by Successful Meetings magazine. From planning stages to execution, our staff will partner with you to match the best of Myrtle Beach with the needs of your group. Kimberly Hartley, Travel Solutions by Design Corp. providing services for the Myrtle Beach Area CVB T : 905-582-9252 C : 905-815-3731 E-mail: kimberly.hartley@visitmyrtlebeach.com Site Web: www.visitmyrtlebeach.ca

The 402 room Sheraton Myrtle Beach Convention Center hotel is perfect for groups whose activities are hosted on site in the 250,000 flexible square feet of meeting and exhibit space. But if ocean view is what you prefer, 3000 additional rooms are available within one mile! Q: If you had to briefly describe what makes Myrtle Beach different what would you say? Oceanfront, waterfront or golf course views are just a few choices. Myrtle Beach has many unique settings for your next meeting. Relax, surrounded by the serene setting of exotic fish at Ripley’s Aquarium or the beautiful gardens and sculptures at Brookgreen Gardens. Enjoy a live entertaining show dur-

PLANNER 13

The

d e s t i n at i o n s

By Michael McAteer

Destination

Halifax

David, a corporate event planner from

Texas, was focused on the CNN weather report coming from the television above the bar at the Delta Barrington. It was

mid June, but the grim forecast from the southern states was for another week of 100 degree days. Downtown Halifax,

where we were relaxing, was more than comfortable - nobody was breaking a

sweat here . “We won’t see this kind of weather back home until Christmas”, sighed David. I had to admit, it was a gift. It would not be long before the pulverizing heat of July baked the

sidewalks of my hometown of Montreal forcing the population into climate

controlled bowels of the metropolis.

Our hosts from Destination Halifax

informed us to bring a jacket along to

this FAM tour as the weather in Nova Scotia is changeable. Indeed you may,

one morning, throw open the drapes of your harbour view hotel room to see a

grey wall of fog pressing on the window, occluding any trace of man or ship.

Don’t worry, by lunch the sunlight will

open up on your plate of Digby scallops and a sparkling white wine from the

Gaspereau Valley. It is the nature of life by the sea. 14

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he Atlantic Ocean has a moderating effect on the temperature in Halifax and has no less formed the temperament of its people. The city was once the epicentre of trade and industry in Canada, only to see its influence wane over the course of the last century and a half, as wealth and power drifted westward, just as it continues to do today in this country. In its wake though, history has forged a community bound by a culture that was defined by the need of its habitants to cooperate with one another to survive, and thrive in the most enjoyable manner. In a word, Haligonians are sociable! How does this translate for event planners? For your clients who will be experiencing the city up close and personal, consider that Halifax placed fourth out of 190 cities and towns listed by Money Sense Magazine as the best place to live in Canada in 2012. For you the planner, who must work out every detail of your upcoming event, you should know that Halifax was chosen by London’s Financial Times FDI Magazine (Foreign Direct Investment Unit) in 2010 as the number one small city of the future in North and South America when it comes to implementing strategies to attract foreign investment. This assessment is partly based on the number of staff Halifax has dedicated to promoting and facilitating inward investment and any key initiatives being implemented to attract more investment. In other words, they want your corporate business and are organized to help you with every step of your process. When

I say “they”, I am not referring just to the agents you may first contact when planning your convention; I am talking about everyone from hotel staff to the guy who will box your live lobster at the airport on your way home. Sociable is what sociable does – there is not a difficulty you may have that someone won’t be there to help you out with. Pulling together is an ethic that is bred in the bone here. Just shy of 400,000 people live in the HRM, Halifax Regional Municipality making it the largest population centre in Atlantic Canada. Remarkably, there are six universities found in the HRM out of a total of eleven in Nova Scotia, leading to an old saying that the province’s biggest export was “brains”. No longer. The beauty of the province has always been a magnet to anyone born here and the amenities offered by Halifax are attractive to newcomers seeking an urban lifestyle that is actually liveable. Take a tour of the city and you will experience a fusion of traditional maritime life and what is new now. Foodies will delight in a restaurant scene that is generating creative sparks. Geir Simensen, maestro and master chef of Saege Bistro and Scanway Catering, explained how the locavore movement has taken hold of restaurateurs in the city who access the especially fresh resources of the sea and the abundance of farm produce from inland. The active participation of well established Nova Scotia wine producers completes the circle of gourmet fare that is offered in Halifax. It’s not just about clam chowder anymore, although nobody will ever turn down

Volume 11, No. 03

d e s t i n at i o n s

for your info

Dating portal helps travellers to meet at US airports and airlines It’s not just about clam chowder anymore

that perennial Nova Scotian delight, the fresh boiled lobster. To see someone eating one for the first time is almost as much fun as diving in yourself. One thing I can’t get over is the ubiquity of music in the city. It seems everyone is a musician, perhaps bred of generations of kitchen parties and long winters. From Celtic fiddle to modern rock, music can be heard any night of the week in the pubs downtown. No excuse is needed to party....Sociable! Alright, so where does the work get done? Convention facilities are city scale. The Halifax World Trade and Convention Centre is so big I swear it has its own atmosphere in the main arena, but is so adaptable that it can configure its space to accommodate any kind of group or event. The same goes for the hotels. All of the “usual suspects” are present in the downtown core with mostly new properties, and the old Lord Nelson has been brought back to Bristol glory with modern tweaks to make it a top contender for the corporate event market. The Cunard Centre on the waterfront is not only a maritime museum, but houses a reception hall that cleverly takes advantage of the architectural form of several sailboats in the museum’s collection. It is a memorable space that is out of the ordinary. Let us not forget the Citadel which overlooks the harbour front and commercial district. The old fort, after all, evokes the origins of Halifax as a key military stronghold and its stone walled reception spaces are unique. Today the fort’s role is strictly ceremonial but quotidien. Every noon hour is announced by a deafening blast from one of its cannons perched on the parapet. Pity the world leaders visiting Halifax for the 1995 G-7 Summit meeting, who were thrown to the ground in a panic by their body guards as the big gun announced lunch. www.theplanner.ca

Airports are hotspots for meeting new people. However, with men greatly outnumbering lone female travellers by 15 percent, meeting at the airport can be turbulent. A survey by a destination-dating website polled 2,000 single female travellers to reveal which airlines single women travelled with most often. The destination-dating website conducted a national survey in the United States to find the most popular domestic airlines among single women travelers. The survey polled 2,000 single female travellers to determine which airline they fly with most often when travelling domestically. Delta Airlines topped the list with 13 percent more women choosing it over United Airlines. “Aside from the reasonable fares and amiable customer service, male business travellers frequently choose Delta,” says Brandon Wade, Founder and CEO of MissTravel.com, “increasing the airline’s appeal to a woman travelling for leisure, who may have her eyes open for a potential love interest.” The following are the most popular domestic airlines among single female travellers.

1.Delta Airlines 2. United Airlines 3.US Airways 4.Southwest Airlines

5.Virgin Airlines 6.Jet Blue Airlines 7. AirTran Airways

Sixty-four percent of women said that they spoke to strangers while at the airport or airplanes more than anywhere else. “They combine two of my greatest passions: romance and travel,” says Wade. “When you bring two people together with travel, they are able to foster stronger relationships. Adventure exposes people for who we really are, and disarms us in a positive way.” This destination website is the world’s first destination-dating website, launched in April 2012 as the only travel dating website. The website has been featured on CNN, Good Morning America, ABC 20/20, Inside Edition, etc. Since its launch, the website has amassed over 275,000 members worldwide, and is still growing. It was founded by MIT alumni and online dating expert, Brandon Wade, and joins an impressive brand family of successful niche dating websites.

Survey Shows Visitors Gamble Less, Shop More Travellers to Las Vegas last year were less likely to gamble, but more likely to spend money on shopping and lodging. That’s according to the recently released 2012 Las Vegas Visitor Profile Study. The study, done for the Las Vegas Convention and Visitors Authority, was based on interviews with about 3,600 out-of-towners. Respondents stayed an average of four days, the same as in 2011, and said they spent an average of $93.13 per night on lodging, up from $84.04 in 2011, but down from $101.68 in 2008. Seventy-two percent gambled while in Vegas,

down from 77% in 2011. However, stated gaming budgets averaged $484.70, up from $447.63 in 2011. Fourteen percent said their room rates were taken care of by casino resorts (“comped”), down slightly from years past (16% in 2011, 17% in 2008). The average expenditure for shopping was $149.29, higher than $129.34 in 2011. But the typical visitor spent $265.11 on food and drink, down from $274.69 in 2011 - perhaps a bit surprising, considering the proliferation of pricey, celeb-chef restaurants in Las Vegas. Visitors spent $42.89 on average for show tickets, down from $47.52 in 2011.

PLANNER 15

The

discovery of the month:

Discovery

of the

Month:

Bota Bota - A Unique Spa Experience in Montreal’s Historic Old Port

By Amber Jackson

The Nordic baths of Bota Bota are situated on the waters of Montreal’s scenic Old Port. The docked spa features massage therapy, manicures, pedicures, water circuits, yoga, Pilates, and even a restaurant operated by Auberge Sur la Route, with executive chef Éric Gonzalez creating his signature blend of contemporary cuisine.

y own experience at Bota Bota was an absolute treat. Alternating between warm and cool, the Nordic bath style is said to have many health benefits. While I was initially reluctant to slide into a freezing bath (4oC), all my anxieties quickly disappeared. I could feel my airways opening up; it was an instant (and chilly) refreshing dose of comfort. My massage therapist, Leila, not only found the tension in my shoulders, she also taught me great tips on regular stretching techniques. All of this took place between sun bathing breaks right along the picturesque St. Lawrence River. So this pleasant trip inevitably got me thinking: can such a unique and alternative experience be possible within a corporate group setting? Or is it too intimate an activity to share with colleagues? I received the answers to my questions while speaking to Geneviève Emond, who owns Bota Bota along with her family. She outlined the great possibilities, unique benefits, and numerous features of bringing a group to a spa as well as how to do so effectively. 16

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In fact, corporate spa outings have grown in popularity over the last ten years. This may be due to the increasingly liberal corporate culture in advertising, the fashion industry and the film industry. However, according to Genevieve, even traditional companies like banks and accounting firms have held their special outings at Bota Bota. As they say: the times they are a-changin’ “. It is important to note that spa attire consists of a bathing suit and a bath robe. Thus, planners must be mindful of the groups they arrange and understand that many folks may simply not feel comfortable in such (a lack of) clothing. That being said, Genevieve notes that those who frequent spas are likely aware that the intimacy is subject to the client. As a matter of fact, the emphasis at Bota Bota is placed foremost on relaxation and self-reflection. While the spa consists of quiet zones, it is not uncommon to see informal meetings held in robes and bathing suits. Thus, while socializing in certain areas is encouraged, it is not an absolute requirement. Companies are encouraged to offer Bota Bota gift cards to both clients and employees alike as incentives. Planners, however, are advised to take smaller groups for spa treatments while allowing others to enjoy the sun, the wonderful food, and the numerous choices of cocktails outdoors. Give your

employees a choice of activities and they will appreciate the kind sentiment. There are many benefits to bringing a corporate group to a spa; perhaps the most important of all being increased well being. Spas such as Bota Bota are absolutely stressfree environments, which should surely help employees become not only well-rested, but subsequently more productive. It comes as no surprise then that many companies consider the spa experience as an outlet for problem-solving and brain-storming sessions. Genevieve calls it her “inspiration for creativity”. Bota Bota offers customized packages for corporate groups, as they feel there is no standard rate that will suit all groups and budgets. In addition, they hold catered groups of various sizes, from as low as 10 to a full capacity of up to 250 people. Also note that due to the increase in demand for private events at this veritable water oasis, Bota Bota will be opening a new room on the terrace by the end of summer 2013. This yet-to-be-named “floating room” will cater to 40 cocktail-style and 20 banquet-style year round. For more information on group rates and event reservations, contact: Aurélie Marchand, Vieux-Port / Old Port, Montréal, Que, Call: 514.284.0333 Web: www.botabota.ca

Volume 11, No. 03

at l a n t i c c a n a d a

2013

atlantic canada venue guide

e are happy to be able to provide meeting and event planners with

For more detailed information, please contact:

our latest edition of the Atlantic

Canada Venue Guide. You will find an up-to-

New Brunswick

Newfoundland and Labrador

date cumulation of information as provided by

Moncton, Recreation, Parks, Tourism and Culture Contact: Louise d’Amours T: 506 389-5913, Toll Free: 800 363-4558 F: 506 859-2629 E-mail: louise.d’amours@moncton.ca Web: www.tourism.moncton.ca

Destination St John’s Contact: Krista Cameron T: 709 739-8895 Toll Free: 877 739-8899 F: 709 739-8897 E-mail: kcameron@destinationstjohns.com Web: www. destinationstjohns.com

contact names and coordinates; a real time

Fredericton Tourism

Nova Scotia

saver for planners across Canada.

Contact: Wendy Bradley T: 506 460-2852 Toll Free: 888-888-4768 F: 506 460-2474 E-mail: tourism@fredericton.ca Web: www.tourismfredericton.ca

Destination Halifax Contact: Catherine Porter T: 902 422-9334 Toll Free: 877 422-9334 F: 902 492-3175 E-mail: cporter@destinationhalifax.com Web: www.destinationhalifax.com

prising the four provinces located on the

Prince Edward Island

Saint John

Atlantic coast, three Maritime provinces –

Meetings & Conventions Prince Edward Island Contact: Mary-Helen McLeese T: 902 368-3489 E-mail: mhmcleese@peimc.com Web: www.meetingsandconventionspei.com

Discover St. John Contact: Shawnna Dickie-Garnhum T: 506 635-2033 F: 506 632-6118 E-mail: Shawnna@discoversaintjohn.com Web: www.discoversaintjohn.com

the venues themselves, in order to help you with your initial research. Obviously internet research is a must, but starting with paper is easier. We have listed basic information,

This guide will also be handy as it answers the most frequently asked questions when doing a site inspection. Atlantic Canada is the region of Canada com-

New Brunswick, Prince Edward Island, and Nova Scotia – and the easternmost province of Newfoundland and Labrador. The Atlantic Canada Venue Guide covers these four regions.

LEGEND:

NB = New Brunswick, NL = Newfoundland-Labrador, NS = Nova Scotia, PE = Prince Edward Island, $ = Pay Service, — = Not Available

Province Venue name

Total Suites Largest Total & guest room (sq ft) meeting rooms & ceiling rooms (hotels) height (ft)

Dance Floor

Coatcheck

Parking

HOTELS AND VENUES WITH ACCOMODATIONS New Brunswick

Amsterdam Inn and Suites Contact: Brad MacMillan T: 506 474-5050, 800 468-2828 F: 506 474-5054 559 Bishop Drive, Fredericton, NB, E3C 2M6 Email: inns@nbnet.nb.ca Web: www.amsterdaminns.com Description: Spacious, modern guestrooms and suites offering many amenities of home. Four locations in the province with versatile meeting space and customizable catering options. Capacities: Reception-60 Banquet-30 Theatre-50 Classroom-30 Caterer: Yes Exclusive Audiovisual service: Yes Non-Exclusive Wheelchair access: Yes Loading dock: No Best Western Fredericton Hotel & Suites Contact: Madeline Leveque Toner T: 506 455-8448, 877 455-8448 F: 506 455-8441 333 Bishop Drive, Fredericton, NB, E3C 2M6 Email: reservations@bestwesternfredericton.com Web: www.bestwestern.com/ca/frederictonhotelandsuites Description: Newest hotel in Fredericton with jungle-themed indoor pool and state of the art fitness centre. Complimentary hot breakfast and parking. Close to Kingswood golf and Regent Mall. Capacities: Reception-125 Banquet-100 Theatre-125 Classroom-100 Caterer: - Audiovisual service: Yes Wheelchair access: Yes Loading dock: No

www.theplanner.ca

Yes 4 46

900 8

Outdoor

Private Free

0 143

986 10

Yes

Free

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The

at l a n t i c c a n a d a

Province Venue name

Casino New Brunswick Contact: Justin Grant T: 506 861-4679, 877 859-7775 F: 506 861-4680 21 Casino Drive, Moncton, NB, E1G 0R7 Email: justin.grant@casinonb.ca Web: www.CasinoNB.ca Description: The meeting space design allows for many different seating plans and configurations. The Casino can accommodate groups up to 2500, in a space of approx. 25,000 sq. ft. Capacities: Reception-2000 Banquet-1000 Theatre-2400 Classroom Caterer: Yes Audiovisual service: Yes Wheelchair access:Yes Loading dock: Yes

Crowne Plaza Fredericton Lord Beaverbrook Hote Contact: Cyndy Jewett T: 506 455-3371, 866 444-1946 F: 506 457-1516 659 Queen Street, Fredericton, NB, E3B 5A6 Email: info@cpfredericton.com Web: www.crowneplazafredericton.com Description: Beautifully restored city landmark since 1948, featuring a wide range of dining experiences, nicely appointed accommodations, indoor saltwater pool and more. Capacities: Reception-500 Banquet-350 Theatre-500 Classroom-200 Caterer: Yes Exclusive Hotel does catering Audiovisual service: Yes AVW Telav Wheelchair access: Yes Loading dock: No

Crowne Plaza Moncton Downtown Contact: Kim Ganong T: 506 853-5285, 866 854-4656 F: 506 857-4176 1005 Main Street, Moncton, NB, E1C 1G9 Email: kganong@cpmoncton.com Web: www.cpmoncton.com Description: Located in the heart of downtown Moncton, the hotel boasts 12,000 sq. ft. of combined meeting space, full service catering, dining room and wine bar. Capacities: Reception-500 Banquet-350 Theatre-450 Classroom-200 Caterer: Yes Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes

Delta BeausĂŠjour Hotel Contact: Joey Duplessis T: 506 877-7151, 877 351-7666 F: 506 877-7122 750 Main Street, Moncton, NB, E1C 1E6 Email: joey.duplessis@deltahotels.com Web: Description: Downtown Moncton location. The convention floor provides natural lighting for most of the approx. 24,000 sq. feet of versatile meeting space, all on one level. Wireless internet, and self serve business centre. Capacities: Reception-1100 Banquet-770 Theatre-1100 Classroom-450 Caterer: Yes Exclusive Audiovisual service: Yes Exclusive AVW Telav Wheelchair access: Yes Loading dock: Yes 8:00 - 15:00 Delta Brunswick Contact: Kim Allan T: 506-648-1981, 800 335-8233 F: 506 658-0914 39 King Street, Saint John, NB, E2L 4W3 Email: dbreservations@fortisproperties.com Web: www.deltabeausejour.com Description: Located in the heart of uptown, above Brunswick Square shopping complex, it is connected by an indoor walkway to Market Square, the Saint John Trade and Convention Centre and Saint John City Market. Capacities: Reception-1000 Banquet-720 Theatre-900 Classroom-650 Caterer: Yes Exclusive Audiovisual service: Yes AVW Telav Wheelchair access: Yes Loading dock: Yes

LEGEND:

30 94

10 158

27 164

6 309

12 242

25000 -

Dance Floor

Coatcheck

Yes

4740

Yes

Portable

Parking

Yes Free

Yes

Outdoor

8540

Yes

12.5

Extra Fee

5300 13.6

Yes

9000

Yes

Portable

Yes Outdoor Extra Fee

Yes

Public

NB = New Brunswick, NL = Newfoundland-Labrador, NS = Nova Scotia, PE = Prince Edward Island, $ = Pay Service, â&#x20AC;&#x201D; = Not Available

PLANNER

The

Total Suites Largest & guest Total room (sq ft) rooms meeting & ceiling (hotels) rooms height (ft)

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at l a n t i c c a n a d a

Total Suites Largest & guest Total room (sq ft) rooms meeting & ceiling (hotels) rooms height (ft)

Province Venue name

Delta Fredericton Contact: Martin Gilbert T: 506 457-7000, 888 462-8800 F: 506 451-6694 225 Woodstock Road, Fredericton, NB, E3B 2H8 Email: martin.gilbert@deltahotels.com Web: www.deltafredericton.com Description: Situated on the banks of the St. John River; just minutes from the heart of downtown activity, the hotel offers the perfect blend of city life and waterfront resort. Newly renovated in 2012, with renovations to the guest rooms, meeting space, restaurant, lobby, fitness and pool areas. Capacities: Reception-1200 Banquet-456 Theatre-580 Classroom-320 Caterer: Yes Exclusive Audiovisual service: Yes Non-Exclusive Wheelchair access: Yes Loading dock: Yes 24h/7

Hampton Inn Hotel & Suites Contact: Rob MacPherson T: 506 657-4600 F: 506 657-4626 51 Fashion Drive, Saint John, NB, E2J 0A7 Email: sales@hamptoninnsaintjohn.com Web: www.hamptoninnsaintjohn.com Description: Centrally located within walking distance to major restaurants, shopping and business district. Three fully equipped meeting rooms with catering and audiovisual services. Capacities: Reception-60 Banquet-30 Theatre-50 Classroom-25 Caterer: Exclusive 5 local restaurants Audiovisual service: Yes Wheelchair access: Yes Loading dock: No

Holiday Inn Express Hotel & Suites Contact: Debbie Rihard T: 506 859-6500 F: 506 859-6070 2515 Mountain Road, exit 450, Moncton, NB, E1G 2W4 Email: corpsales@hiemoncton.com Web: www.hiexpress.com/monctonnb Description: Highly utilized for corporate meetings and conferences. Capacities: Reception-160 Banquet-120 Theatre-160 Classroom-120 Caterer: Yes Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes 8:00 - 17:00

Ramada Hotel Fredericton Contact: Betty Blanchard T: 506 460-5506, 800 596-4656 F: 506 472-0170 480 Riverside Drive, Fredericton, NB, E3A 8C2 Email: bblanchard@ramadafredericton.com Web: www.ramadafredericton.com Description: Business Class hotel only minutes from downtown and uptown Fredericton destinations. A variety of entertainment activities available on site. Capacities: Reception-300 Banquet-175 Theatre-220 Classroom Caterer: - Audiovisual service: Yes Wheelchair access: Yes Loading dock: -

Riverside Resort & Conference Centre Contact: Marc Jesmer T: 506 363-5111, 800 561-5111 F: 506 363-3000 35 Mactaquac Road, French Village, Fredericton, NB, E3E 1L2 Email: m.jesmer@riversidefredericton.com Web: www.riversidefredericton.com Description: Set on 35 acres on the shore of the St. John river, just outside Fredericton. Beautiful views during an outdoor reception and coziness of the fire in the lobby. The scenery itself is worth the stay. Capacities: Reception-130 Banquet-110 Theatre-120 Classroom-60 Caterer: Yes Excllusive Audiovisual service: Yes Exclusive PSAV Wheelchair access: Yes Loading dock: Yes 9:00 - 17:00

â&#x20AC;&#x153; www.theplanner.ca

Dance Floor

Coatcheck

Parking

7500

Yes

Outdoor

Portable

Extra Fee

Private

Yes 12 210

Free

116 0

0 114

600 7

1664 10

2158 10

Yes

Yes Free

Yes

Yes Free

Yes 4 81

1560

Yes

12.6

Fixed

Outdoor

Yes

Public Free

Tour miles of coastline one Lighthouse at a time. - NB Travel Guide

â&#x20AC;? PLANNER 23

The

at l a n t i c c a n a d a

Province Venue name

St. Thomas University, Forest Hill Summer Hotel and Conference Centre Contact: Nancy Collett T: 506 460-0329 F: 368 Forest Hill Road, Fredericton, NB, E3B 5G3 Email: reservations@stu.ca Web: www.stu.ca/conferenceservices Description: The Summer Hotel and Conference Centre is centrally located on a scenic and restful Forest Hill property, close to the downtown area. Capacities: Reception-750 Banquet-450 Theatre-650 Classroom-200 Caterer: - Audiovisual service: Yes Wheelchair access: Yes Loading dock: -

Total Suites Largest & guest Total room (sq ft) rooms meeting & ceiling (hotels) rooms height (ft)

0 207

40+

Dance Floor

Coatcheck

Parking

Yes

7296

Yes

17.4

Portable

Extra Fee

3720

Yes

Portable

6336 11

Newfoundland Delta St. John’s and Conference Centre Contact: Chris Sparkes T:709 739-6404, 888-793-3582 F: 709 570-1620 120 New Gower Street, St. John’s, NL, A1C 6K4 Email: csparkes@deltahotels.com Web: www.deltahotels.com Description: Located in the heart of downtown, in close proximity to the financial, business and entertainment centres with a spectacular view of the St. John’s Narrows. Among the largest meeting and banquet spaces in Newfoundland. Capacities: Reception-1400 Banquet-650 Theatre-1200 Classroom-500 Caterer: - Audiovisual service: Yes Exclusive Wheelchair access: Yes Loading dock: Yes

Sheraton Hotel Newfoundland Contact: Lorraine Ennis T: 709 758-8151, 888 870-3033 F: 709 576-0554 115 Cavendish Square, St. John’s, NL, A1C 3K2 Email: lorraine.ennis@sheratonhotelnewfoundland.com Web: www.sheraton.com/newfoundland Description: 4 1/2 star, full service hotel located in the heart of downtown St. John’s, known for its «Newfoundland Hospitality». Capacities: Reception-1300 Banquet-700 Theatre-1100 Classroom-530 Caterer: Yes Exclusive Audiovisual service: Yes Exclusive Eastern Audio Wheelchair access: Yes Loading dock: Yes 8:00- 16:00

0 403

0 310

11760 17

Yes Extra Fee

Yes Outdoor Free

Nova Scotia Atlantica Hotel Halifax Contact: Colleen T: 902 423-1161, 888 810-7288 F: 902 423-9069 1980 Robie Street, Halifax, NS, B3H 3G5 Email: info@atlanticahalifax.com Web: www.atlanticahotelhalifax.com Description: Centrally located hotel featuring modern décor complemented by traditional East Cost Hospitality. Free Wi-Fi in all guestrooms, meeting rooms and public areas. Full service restaurant and lounge, indoor pool, whirlpool, sauna and fitness facility. Capacities: Reception-300 Banquet-275 Theatre-300 Classroom-175 Caterer: Yes Exclusive Audiovisual service: Yes Non-Exclusive Frischkorn AV Wheelchair access: Yes Loading dock: No

Boscawen Inn Contact: Judy Rawdon T: 902 634-3325, 800 354-5009 F: 150 Cumberland Street, Lunenburg, NS, B0J 1C0 Email: reservations@boscawen.ca Web: www.boscawen.ca Description: Registered Historic Inn, circa 1888. Heart of UNESCO ‘Old Town’ Lunenburg. Classic luxurious accommodations. 20 antique-filled guestrooms. Wedding, banquet & conference facilities. Walk to museums, art galleries, waterfront, restaurants & shops. Spa & pool next door. Park & playground. Capacities: Reception-150 Banquet-80 Theatre-120 Classroom-80 Caterer: Yes Audiovisual service: Yes Wheelchair access: No Loading dock: No

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0 230

15 0

1200 8

Yes

Yes No

Indoor Extra Fee

Yes

Yes Outdoor

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Cambridge Suites Hotel Halifax Contact: Rachel Gordon T: 902 492-9133, 800 565-1263 F: 902 420-9379 1583 Brunswick Street, Halifax, NS, B3J 3P5 Email: rgordon@cambridgesuiteshotel.com Web: www.cambridgesuiteshotel.com Description: Centered in historic downtown Halifax, extra-roomy all suite property offers space and true comfort. Capacities: Reception-110 Banquet-60 Theatre-100 Classroom-40 Caterer: Yes Audiovisual service: Yes Non- Exclusive Wheelchair access: Yes Loading dock: Yes 6:00- 17:00 Courtyard by Marriott Halifax Downtown Contact: Amber Thomas-Johnson T: 902 428-1900, 800 321-2211 F: 902 428-1901 5120 Salter Street, Halifax, NS, B3J 0A1 Email: amber@courtyardhalifax.com Web: www.courtyardhalifax.com Description: New hotel with modern amenities. All meeting space is located at the looby level. Two oudoor spaces can host small receptions. Capacities: Reception-120 Banquet-70 Theatre-100 Classroom-57 Caterer: - Audiovisual service: Yes Non- Exclusive Wheelchair access: Yes Loading dock: No Dalhousie Conference Services & Summer Accomodations Contact: Nathalie Boutilier T: 902 494-8876, 888 271-9222 F: 902 494-1219 1233 LeMarchant Street, Rm 1024, Risley Hall, Halifax, NS, B3H 4R2 Email: accommodations@dal.ca Web: www.dal.ca/meetatdal Description: Dalhousie University offers full conference services including onsite accommodations, meeting space and catering service. A combination of varied meeting space and accommodations in traditional residences. Capacities: Reception-750 Banquet-500 Theatre-1200 Classroom-150 Caterer: Yes Non-Exclusive Audiovisual service: Yes Non- Exclusive Dalhousie AV Services Wheelchair access: Yes Loading dock: Varies by Venue

Days Inn Dartmouth Contact: Courtney Schriver T: 902 465-6555 ext. 2231, 800 DAYS INN F: 20 Highfield Park Drive, Dartmouth, NS, B3A 4S8 Email: cschriver@daysinndartmouth.com Web: www.daysinn.com/Dartmouth Description: Newly renovated guest rooms, banquet and meeting facility; pool and hot tub. Free hot breakfast included with all guest rooms. Free parking. Free internet. Capacities: Reception-117 Banquet-85 Theatre-100 Classroom-50 Caterer: Yes Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes 7:00- 15:00

Delta Halifax and Delta Barrington Contact: Darren Czech T: 902 425-6700 ext. 428, 888-423-3582Â F: 902 492-6405 1990 Barrington Street, Halifax, NS, B3J 1P2 Email: dczech@deltahotels.com Web: www.deltahotels.com Description: Delta Meeting Maestros offer assistance with the planning of your next conference in Halifax. Largest inventory of guestrooms in Halifax and 15,000 sq. ft. of versatile meeting space. Capacities: Reception-500 Banquet-300 Theatre-450 Classroom-250 Caterer: Yes Audiovisual service: Yes AVW Telav Wheelchair access: Yes Loading dock: Yes 24h/7

LEGEND:

Total Suites Largest & guest Total room (sq ft) rooms meeting & ceiling (hotels) rooms height (ft)

200 0

5 125

0 1000

8 131

150

Dance Floor

1140

Yes

Portable

1213 9

Parking

Yes

Indoor

Yes Private

Yes No

Indoor Extra Fee

500000

Yes

Fixed

2100

Coatcheck

Yes Yes

Outdoor Extra Fee

Yes

5000

Yes

Indoor

Portable

Extra Fee

Outdoor

Free

Yes 50 450

Public

NB = New Brunswick, NL = Newfoundland-Labrador, NS = Nova Scotia, PE = Prince Edward Island, $ = Pay Service, â&#x20AC;&#x201D; = Not Available

www.theplanner.ca

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Province Venue name

Digby Pines Golf Resort and Spa Contact: Linda Weir T: 902 245-7718, 800 667-4637 F: 902 245-7706 103 Shore Road, Digby, NS, B0V 1A0 Email: lweir@digbypines.ca Web: www.digbypines.ca Description: Ideal location, excellent cuisine, beautiful setting reminiscent of the old railway hotels. Golfers can enjoy a Stanley Thompson designed golf course. AVEDA Spa. The property includes several cottages with fireplaces and 10,000 sq. ft. of meeting space. Capacities: Reception-275 Banquet-275 Theatre-300 Classroom-250 Caterer: Yes Audiovisual service: Yes Wheelchair access: Yes Loading dock: No

Dundee Resort and Golf Club Contact: Dorothy Cooper T: 902 345-2649, 800 565-5660 F: 903 345-2697 RR # 2, 2750 West Bay Highway, West Bay, NS, B0E 3K0 Email: dorothy@capebretonresorts.com Web: www.capebretonresorts.com Description: Lakeside adventure centre with kayaks, canoes and paddleboats, pools, beach, playground, sauna. Open May to October and located just three hours from Halifax. Capacities: Reception-250 Banquet-170 Theatre-250 Classroom-125 Caterer: - Audiovisual service: Yes Wheelchair access:- Loading dock: No

Fox Harb’r Golf Resort & Spa Contact: Jim Zareski T: 902 483-4723, 866 257-1801 F: 902 257-1117 1337 Fox Harbour Rd, Wallace, NS, B0K 1Y0 Email: jzareski@foxharbr.com Web: www.foxharbr.com Description: A 5-Star resort with breathtaking scenery and warm hospitality. Conference facilities allow executive groups of all sizes to mix both business and pleasure. Luxury spa and wellness centre, marina with secluded beachfront. Capacities: Reception-160 Banquet-160 Theatre-120 Classroom-100 Caterer: - Audiovisual service: - Wheelchair access:- Loading dock: -

Holiday Inn Express Halifax/Bedford Contact: Janet Taylor T: 902 445-1100, 800 565-3086 F: 902 445-1101 133 Kearney Lake Road, Halifax, NS, B3M 4P3 Email: salescatering@hiehalifax.com Web: www.hiehalifax.com Description: Meetings for 2 to 80 people with high ceilings and natural light. Full audio-visual services available including wireless and hard-wired high speed Internet, TV/DVD/VCR combo, and an LCD projector. Full catering available. Capacities: Reception-80 Banquet-80 Theatre-80 Classroom-80 Caterer: Yes Non- Exclusive Audiovisual service: Yes Wheelchair access: Yes Loading dock: No

Holiday Inn Halifax Harbourview Contact: Scott Leckie T: 902 463-1100 ext. 5424, 888 434-0440 F: 902 464-1227 101 Wyse road, Dartmouth, NS, B3A 1L9 Email: sales@hiharbourview.ca Web: www.hiharbourview.ca Description: Featuring over 14,000 sq. ft. of flexible function space, supported by 16 meeting rooms offering complimentary high speed internet access. Suitable for meetings, conferences, weddings, training seminars or social events. Capacities: Reception-500 Banquet-450 Theatre-500 Classroom-250 Caterer: Yes Exclusive Audiovisual service: Yes Frischkorn AV Wheelchair access: Yes Loading dock: No

LEGEND:

8 139

38 60

0 72

2 96

Dance Floor

3850

Yes

Fixed

3200 -

2700

Yes

Extra Fee

1215

Coatcheck

Parking

Yes

Free

Yes

Yes Outdoor

Yes

4480

Yes

Outdoor

Fixed

Extra Fee

Yes 4 192

Private Extra Fee

NB = New Brunswick, NL = Newfoundland-Labrador, NS = Nova Scotia, PE = Prince Edward Island, $ = Pay Service, — = Not Available

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Volume 11, No. 03

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Inverary Resort Contact: Jamie Bolduc T: 902 295-3500 ext. 3332, 800 565-5660 F: 902 295-3527 368 Shore Road, Baddeck, NS, B0E 1B0 Email: sales@hiharbourview.ca Web: www.capebretonresorts.com Description: Only lakeside resort in the small village of Baddeck. Tee-off Golf Club, Thomas McBroom’s masterpiece. Full service spa, fitness centre, indoor pool, sauna, hot tub and pub with nightly entertainment. Adjacent to the MacAulay Conference Centre. Capacities: Reception-275 Banquet-250 Theatre-300 Classroom-200 Caterer: - Audiovisual service:- Wheelchair access: - Loading dock:Keltic Lodge Resort and Spa Contact: Ryan MacDonald T: 902 285-2880, 800 565-0444 F: 902 285-2859 Middle Head Peninsula, Ingonish Beach, NS, B0C 1L0 Email: banquets@kelticlodge.ca Web: www.kelticlodge.ca Description: Cape Breton Island’s unique place with exceptional cuisine and hospitality since 1940. A wide selection of post-meeting recreational activities and entertainment is available. Capacities: Reception-225 Banquet-175 Theatre-200 Classroom-100 Caterer: Yes Audiovisual service: Yes Non- Exclusive Wheelchair access: Yes Loading dock: No Liscombe Lodge Contact: Vanessa Jones T: 902 779-2307, 800 665-6343 2884 Highway #7, Liscombe Mills, NS, B0J 2A0 Email: vjones@signatureresorts.com Web: www.liscombelodge.ca Description: Tucked away on the tranquil shores of the Liscomb River on Nova Scotia’s Eastern Shore, just two hours from Halifax. Accommodations include rustic romantic chalets with fireplaces and verandas, guestrooms with private balcony and spacious cottages, each with four bedrooms, private bath and common living area with fireplace and veranda. Capacities: Reception-200 Banquet-120 Theatre-150 Classroom-50 Caterer: - Audiovisual service: Yes Non- Exclusive Wheelchair access: Yes Loading dock: No

Lord Nelson Hotel & Suites Contact: Dan Myers T: 902 423-6331, 800 565-2020 F: 902 491-6148 1515 South Park Street, Halifax, NS, B3J 2L2 Email: dan@lordnelsonhotel.com Web: www.lordnelsonhotel.com Description: Downtown location overlooking the Public Gardens, steps to shopping, dining & entertainment. 261 beautiful guestrooms and suites. Over 12,500 sq. ft. of flexible meeting & convention space. Capacities: Reception-500 Banquet-360 Theatre-450 Classroom-200 Caterer: Yes Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes

Old Orchard Inn & Spa Contact: Bill Wallace T: 902 542-5751, 800 561-8090 F: 902 542-2276 Greenwich Exit 11, Highway 101 153 Greenwich Road South, RR#2, Wolfville, NS, B4P 2R2 Email: billwallace@oldorchardinn.ns.ca Web: www.oldorchardinn.com Description: Conveniently located in the scenic Annapolis Valley, this countryside resort also features a Convention Centre for corporate business meetings. Capacities: Reception-640 Banquet-420 Theatre-600 Classroom-300 Caterer: Yes Audiovisual service: Yes Non- Exclusive Wheelchair access: Yes Loading dock: No

www.theplanner.ca

Total Suites Largest & guest Total room (sq ft) rooms meeting & ceiling (hotels) rooms height (ft)

0 137

4 101

0 68

48 213

3 98

Dance Floor

Coatcheck

Parking

Yes

Outdoor

3312 12

1222 8.4

3624 19

7100 14

Yes Free

Yes No

Outdoor Free

Yes

Yes Indoor

Yes

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Total Suites Largest Total & guest room (sq ft) meeting rooms & ceiling rooms (hotels) height (ft)

Province Venue name

Park Place Hotel & Conference Centre, Ramada Plaza Contact: Tracy Wells T: 902 481-3889, 800 561-3733 F: 902 468-2255 240 Brownlow Avenue, Dartmouth, NS, B3B 1X6 Email: twells@ramadans.com Web: www.ramadans.com Description: Free hot breakfast buffet, free parking, and free high speed wireless internet, full service restaurant, indoor pool, with a 108’ waterslide. Capacities: Reception-350 Banquet-200 Theatre-300 Classroom-120 Caterer: Yes Audiovisual service:Yes Wheelchair access: Yes Loading dock: Yes

Prince George Hotel Contact: Barbara Broome, CMP T: 902 492-7807, 800 565-1567 F: 902 492-7834 1725 Market Street, Halifax, NS, B3J 3N9 Email: bbroome@princegeorgehotel.com Web: www.princegeorgehotel.com Description: Refined service and understated elegance. AAA/CAA’s Four Diamond Award. The only Four Diamond property that also has a Four Diamond restaurant, Gio, within Atlantic Canada. Capacities: Reception-240 Banquet-200 Theatre-275 Classroom-140 Caterer: Yes Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes 8:30- 17:00 Quality Inn and Suites Halifax Contact: Amy Conrad T: 902 444-6700 F: 902 444-4410 980 Parkland Drive, Halifax, NS, B3M 4Y7 Email: catering@qualityinnhalifax.com Web: www.qualityinnhalifax.com Description: Almost 3500 sq. ft. of total meeting space, suitable for conferences, weddings, or any other gathering in Halifax. Full meeting services available. Rated 3 Keys by Hotel Association of Canada’s Green Key Eco-Rating Program. Capacities: Reception-250 Banquet-150 Theatre-250 Classroom-75 Caterer:Yes Certainly Cinamon Audiovisual service: Yes Non- Exclusive Basil Audio Visual Wheelchair access: Yes Loading dock: No

Quality Inn Halifax Airport Contact: Dion Kelderman T: 902 873-3000, 800 677-3333 F: 902 873-3001 60 Sky Blvd, Goffs, NS, B2T 1K3 Email: catering@airporthotelhalifax.com Web: www.airporthotelhalifax.com Description: Traditional charm and attentive, personalized service. Settle in for an enjoyable stay in one of our 156 well-appointed guestrooms and suites. Capacities: Reception-150 Banquet-100 Theatre-150 Classroom-60 Caterer: Yes Exclusive Certainly Cinamon Audiovisual service: Yes NonExclusive Basil Audio Visual Wheelchair access: Yes Loading dock: No

Quality Inn Mic Mac Contact: Marsha Graham T: 902 469-5850, 800 565-1275 F: 902 459-5859 313 Prince Albert Road, Dartmouth, NS, B2Y 1N3 Email: marsha@micmachotel.com Web: www.micmachotel.com Description: Banquet and meeting facilities for celebrations, group meetings, and special events. On site kitchen and bar facilities. Capacities: Reception-160 Banquet-100 Theatre-140 Classroom-110 Caterer: - Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes 9:00- 15:00

31 147

14 189

9 104

20 136

0 54

Dance Floor

2920

Yes

Portable

2600

Yes

Portable

2074

Yes

Portable

1480 10

1900 -

Coatcheck

Yes

Yes Free

Yes

Outdoor

Yes Free

Yes Portable

Parking

Yes No

Extra Fee

Outdoor Free

Yes No

Outdoor Free

More Gaelic is spoken in Nova Scotia than in Scotland, and the Antigonish Highland games are the oldest in North America.

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Province Venue name

Residence Inn by Marriott Halifax Downtown Contact: Angela Murphy T: 902 422-0493 ext. 3114 , 866 422-0493 F: 902 422-0413 1599 Grafton St, Halifax, NS, B3J 2C3 Email: amurphy@residenceinnhalifax.ca Web: www.marriott.com/yhzri Description: Located in the heart of downtown Halifax. Newly renovated hotel. Perfect location for visitors; spacious suites, complimentary hot buffet breakfast and all the amenities of home. Capacities: Reception-60 Banquet-30 Theatre-60 Classroom-40 Caterer: - Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes 9:00 15:00

Rodd Grand Yarmouth Contact: Carrie DesRoches T: 902 742-2446, 800 565-7633 F: 902 742-4645 417 Main Street, Yarmouth, NS, B5A 4B2 Email: grand@roddhotelsandresorts.com Web: www.roddhotelsandresorts.com Description: Located in the downtown core of Yarmouth, many of the hotel’s guestrooms overlook the city’s waterfront. Capacities: Reception-700 Banquet-400 Theatre-700 Classroom-300 Caterer: - Audiovisual service: - Wheelchair access: Yes Loading dock: -

Saint Mary’s University Contact: Dan Snyder T: 902 420-5486 F: 902 496-8118 903 Robie Street, Halifax, NS, B3H 3C3 Email: conference.services@smu.ca Web: www.smu.ca/administration/confoff Description: Nestled in Halifax’s South End, ideal setting for all conference needs, spacious and comfortable venues for groups of 6 to 600. Capacities: Reception-350 Banquet-300 Theatre-400 Classroom-200 Caterer: Exclusive Aramark Campus Services Audiovisual service: Exclusive Basil Audio Visual Wheelchair access: Yes Loading dock: No

The Four Points by Sheraton Halifax Contact: Andrea Hatfield-Beaton T: 902 423-4444, 866 444-9494 F: 902 423-2327 1496 Hollis Street, Halifax, NS, B3J 3J7 Email: guest@fourpointshalifax.com Web: www.fourpoints.com/halifax Description: Self-suficient traveller will find comfort, approachable style, and spirited, can-do service. Capacities: Reception-400 Banquet-225 Theatre-250 Classroom-180 Caterer:Yes Exclusive Scanway Audiovisual service: Yes Advance Audio Systems Wheelchair access: Yes Loading dock: Yes first come- first serve

Westin Nova Scotian Hotel Contact: Sarah MacInnes T: 902 496-8306, 877 993-7846 F: 902 422-9465 1181 Hollis Street, Halifax, NS, B3H 2P6 Email: sales@westin.ns.ca Web: www.thewestinnovascotian.com Description: AAA Four Diamond historic hotel with modern amenities. Located in the Halifax Seaport District, with fabulous harbour view rooms. Capacities: Reception-790 Banquet-520 Theatre-850 Classroom-350 Caterer: Yes Audiovisual service: Yes Non- Exclusive AVW Telav preferred Wheelchair access: Yes Loading dock: Yes 7:00- 16:00 Mon- Fri White Point Beach Resort Contact: Anne Stevens T: 902-423-8887, 800 565-5068 F: 902-429-8516 White Point, c/o Halifax Sales Office, 5426 Portland Place, Halifax, NS, B3K 1A1 Email: anne@whitepoint.com Web: www.whitepoint.com Description: Year round oceanfront resort located on a 1km-long white sand beach. New Main Lodge, renovated guest rooms & cottages, spectacular meeting space, extensive recreational activities & programming, unique culinary experiences. ISO, Canada 4 Star Select, 4 Green Leaf Certified Property. Capacities: Reception-300 Banquet-200 Theatre-300 Classroom-165 Caterer: - Audiovisual service: - Wheelchair access: - Loading dock: -

www.theplanner.ca

Total Suites Largest & guest Total room (sq ft) rooms meeting & ceiling (hotels) rooms height (ft)

92 63

0 135

0 453

8 169

10 300

123

900 8.5/11

5766 10

5700 16

4860 6.8

8400 14.6

Dance Floor

Coatcheck

Parking

Yes Portable Extra Fee

7800

Yes

Portable

Yes

Yes Extra Fee

Outdoor Free

Yes

Extra Fee

Indoor

Yes

Extra Fee

Outdoor

Yes

Outdoor

Yes Free

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Province Venue name

Dance Floor

Coatcheck

Parking

Prince Edward Island

Best Western Charlottetown Contact: Leanne Cail T: 902 892-2461, 888 422-6232 F: 902 566-2979 238 Grafton Street, Charlottetown, PE, C1A 1L5 Email: lcail@silverbirchhotels.com Web: www.bestwesternatlantic.com/char Description: Beautifully renovated hotel located in downtown Charlottetown, within walking distance to entertainment, shopping, restaurants and the boardwalk. Free hot breakfast, parking, in-room high speed internet and local calls. Capacities: Reception-200 Banquet-147 Theatre-200 Classroom-83 Caterer: Yes Audiovisual service: Yes Wheelchair access: Yes Loading dock: No

Delta Prince Edward & The Prince Edward Island Convention Centre Contact: Betty Anne Morrison T: 902 894-1231, 866 894-1203 F: 902 566-1745 18 Queen Street, Charlottetown, PE, C1A 4A1 Email: bmorrison@deltahotels.com Web: www.deltaprinceedward.com Description: Charlottetown’s only waterfront hotel, 4.5 star full service hotel in the heart of historic core, steps away from shops, restaurants and the nightlife. Capacities: Reception-3000 Banquet-1400 Theatre-2400 Classroom-840 Caterer: Yes Audiovisual service: Yes AVW Telav Wheelchair access: Yes Loading dock: Yes 8:00- 17:00 Quality Inn and Suites Downtown Contact: Tanya Bevan Ryan T: 902 894-8572, 800 894-8572 F: 902 368-3356 150 Euston Street, Charlottetown, PE, C1A 1W5 Email: info@innonthehill.com Web: www.innonthehill.com Description: Located in the centre of Prince Edward Island, just minutes from Holland College. Provides easy access to many local attractions. Capacities: Reception-200 Banquet-110 Theatre-115 Classroom-80 Caterer: - Audiovisual service: Yes Exclusive Quality Inn & Suites Wheelchair access: Yes Loading dock: No

Rodd Brudenell River - A Rodd Signature Resort Contact: Carrie DesRoches T: 902 652-2332 , 800 565-7633 F: 902 652-2886 86 Highway 3,PO Box 76, Cardigan, PE, C0A 1G0 Email: brudenell@roddhotelsandresorts.com Web: www. roddhotelsandresorts.com Description: Four Star facilities, tranquil setting within Brudenell River Provincial Park offering a variety of activites on-site. A resort destination only thirty minutes from Charlottetown. Capacities: Reception-250 Banquet-180 Theatre-250 Classroom-110 Caterer: - Audiovisual service: Wheelchair access: Yes Loading dock: -

Rodd Crowbush Golf & Beach Resort - A Rodd Signature Resort Contact: Carrie DesRoches T: 902 961-5600, 800 565-7633 F: 902 961-5601 632 Route 350, PO Box 164, Morell, PE, C0A 1S0 Email: crowbush@roddhotelsandresorts.com Web: www.roddhotelsandresorts.com Description: Five Star resort with tranquil setting overlooking Prince Edward Island’s panoramic North Shore; wide variety of activities offered on-site. Capacities: Reception-200 Banquet-176 Theatre-200 Classroom-80 Caterer: - Audiovisual service: Wheelchair access: Yes Loading dock: -

14 130

10 201

23 73

32 99

24 57

1944

Yes

Fixed

23000 20

Yes Portable No

Yes

Yes Extra Fee

Yes

Fixed

2236

Yes

Fixed

Extra Fee

Yes Indoor Private

Yes

1378

2480

Yes Free

Yes

Outdoor Free

Yes Extra Fee

Yes Outdoor Free

Picture yourself on 10 of the Top 100 golf courses in Canada, all located within 45 minutes of each other in PEI.

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Province Venue name

Rodd Mill River - A Rodd Signature Resort Contact: Carrie DesRoches T: 902 859-3555, 800 565-7633 F: 902 859-2486 180 Mill River Resort Rd, Route 136, PO BOX 399, O’Leary, PE, C0B 1V0 Email: millriver@roddhotelsandresorts.com Web: www.roddhotelsandresorts.com Description: Ranked within the top 50 golf resorts in Canada, this full service resort is located within Mill River Provincial Park along the North Cape Coastal Drive. Capacities: Reception-200 Banquet-175 Theatre-200 Classroom-120 Caterer: - Audiovisual service: Wheelchair access: Yes Loading dock: Rodd Royalty Contact: T: 902 894-8566, 800 565-7633 F: 902 982-8488 14 Capital Drive, Charlottetown, PE, C1A 8CZ Email: royalty@roddhotelsandresorts.com Web: www.roddroyalty.com Description: Conveniently located five minutes from downtown and in the heart of Charlottetown’s «big box» stores. Smoke free. Renovated in 2010. Complimentary hot breakfast. Capacities: Reception-500 Banquet-450 Theatre-500 Classroom-200 Caterer: - Audiovisual service: Wheelchair access: - Loading dock: Stanhope Beach Resort & Conference Center Contact: Susan Freeman T: 902 672-2701, 866 672-2701 F: 902 672-2700 3445 Bayshore Road, Stanhope, PE, C0A 1P0 Email: sfreeman@stanhopebeachresort.com Web: www.stanhopebeachresort.com Description: Housing one of the most scenic conference rooms on the North Shore, overlooking Stanhope Bay and the beautiful covehead harbour. Customized meetings, retreats and menus. Capacities: Reception-200 Banquet-180 Theatre-150 Classroom-90 Caterer: Yes Audiovisual service: Yes Non- Exclusive Pater Audio Wheelchair access: Yes Loading dock: No The Great George Contact: Michelle Westaway T: 902 892-0606 ext. 169, 800 361-1118 F: 58 Great George Street, Charlottetown, PE, C1A 4K3 Email: mwestaway@thegreatgeorge.com Web: www.thegreatgeorge.com Description: Charlottetown’s historic boutique hotel. Steps away from shopping, dining, theatre and the beautiful waterfront. National award winner for tourism excellence as presented by the Globe & Mail. Capacities: Reception-50 Banquet-35 Theatre-50 Classroom-30 Caterer: Non- Exclusive Audiovisual service: Non- Exclusive Pater Audio Wheelchair access: Yes Loading dock: No

Total Suites Largest Total & guest room (sq ft) meeting rooms & ceiling rooms (hotels) height (ft)

6 84

23 119

6 79

26 28

2400 12

5031 8

Dance Floor

Coatcheck

Yes

Yes Extra Fee

Free

Outdoor Free

Yes

Fixed

Extra Fee

Yes

Outdoor

Yes -

2400

1000

Parking

Outdoor Free

Yes Free

MULTI-FUNCTIONAL New Brunswick

Aitken University Centre Contact: Terry Oakes T: 506 447-3333 F: 506 453-5078 20 MacKay Drive, University of New Brusnwick Campus, Fredericton, NB, E3B 5A3 Email: auc@unb.ca Web: www.auc.unb.ca Description: In the heart of the University of New Brunswick and home to the V-REds University hockey team. Capacity over 6,000 for a general admission event. Largest venue in the Greater Fredericton Area and host to hundreds of concerts and conferences. Capacities: Reception-2000 Banquet-650 Theatre-1000 ClassroomCaterer: Yes Sodexo Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes 7:00- 24:00

www.theplanner.ca

0 0

20000 67

Yes Indoor Extra Fee

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Albert County Museum Contact: Donald Alward T: 506 734-2003 F: 506 734-3291 3940 Route 114, Hopewell Cape, NB, E4H 3J8 Email: albertcountymuseum@nb.aibn.com Web: www.albertcountymuseum.ca Description: Historic buildings and grounds providing a charming and quaint setting for meetings, workshops, weddings and special events. Catering available, audio-visual equipment, and wireless Internet. Capacities: Reception-140 Banquet-104 Theatre-140 Classroom-100 Caterer: Yes Non- Exclusive Audiovisual service: Yes Non-Exclusive Wheelchair access: Yes Loading dock: No

Beaverbrook Art Gallery Contact: Jeremy Elder-Jubelin T: 506 458-2039, 877 458-8545 F: 506 459-7450 703 Queen St., Fredericton, NB, E3B 5A6 Email: visitorservices@beaverbrookartgallery.org Web: www. beaverbrookartgallery.org Description: One of Canada’s finest art galleries with a renowned art collection. Gallery spaces can be rented for events and receptions, can include catering and/or bar service, and can incorporate guided gallery tours. Capacities: Reception-230 Banquet-150 Theatre-200 ClassroomCaterer: No Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes 8:30- 17:00

Centre Communautaire Ste.-Anne (Le) Contact: Stéphane Sirois T: 506 453-2731 F: 506 453-3958 715, rue Priestman, Fredericton, NB, E3B 5W7 Email: ssirois@centre-sainte-anne.nb.ca Web: http://www.centre-sainte-anne.nb.ca Description: Fredericton’s French Cultural centre offers a theatre, multiple meeting spaces and banquet capacity for up to 400 people. Close to shopping, lodging and the university. Capacities: Reception-900 Banquet-400 Theatre-600 ClassroomCaterer: - Audiovisual service: Yes Wheelchair access: Yes Loading dock: -

Dundee Sports Dome Contact: Jules Leger T: 506 382-7529 ext. 229 F: 506 382-5621 125 Russ Howard Drive, Moncton, NB, E1C 0L7 Email: info@sportsdome.ca Web: www.sportsdome.ca Description: 400 ft. long x 118 ft. Wide x 50 ft. high facility of open space. Specialized in team-building for 10 to 1000 participants. Capacities: Reception-250 Banquet-500 Theatre-500 Classroom-500 Caterer: No Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes 24h/7 Fredericton Convention Centre Contact: Erin Blanchard T: 506 460-2775 F: 506 460-2768 670 Queen Street, Fredericton, NB, E3B 1C2 Email: erin.blanchard@fredericton.ca Web: www.frederictonconventions.ca Description: Filled with natural light and situated in the heart of a lively destination on the east coast. Atlantic Canada’s newest convention centre features FREE wired and wireless internet access. Capacities: Reception-1300 Banquet-1000 Theatre-1200 Classroom-620 Caterer: Yes Audiovisual service: Yes Non- Exclusive SPAV Wheelchair access: Yes Loading dock: Yes 7:00- 17:00

LEGEND:

0 0

1000 14

3000 12

9000 -

48000

Dance Floor

Coatcheck

Parking

Outdoor

Yes Free

Yes

Extra Fee

Yes

12480

Yes

Portable

Extra Fee

Yes

Yes Indoor Extra Fee

NB = New Brunswick, NL = Newfoundland-Labrador, NS = Nova Scotia, PE = Prince Edward Island, $ = Pay Service, — = Not Available

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Province Venue name

K.C. Irving Regional Centre Contact: Gerald Pettigrew T: 506 548-0410, 877 452-4636 F: 506 548-9405 850 St. Anne Street, Bathurst, NB, E2A 6X2 Email: kcregionalcentre@bathurst.ca Web: www.bathurst.ca Description: The design integrates the exhibition facilities and the sports/ entertainment events in a single multipurpose building, which also serves as a twin pad arena. The Paul Ouellette Room on the rink level is available for up to 720 people. Capacities: Reception-720 Banquet-380 Theatre-720 Classroom-360 Caterer: Yes Exclusive Audiovisual service: No Wheelchair access: Yes Loading dock:Yes 8:00- 24:00

Kings Landing Historical Settlement Contact: Karen Price T: 506 363-4971 , 888 666-5547 F: 506 363-4989 Exit 253 Trans-Canada Highway (west of Fredericton), Prince William, NB, E6K 0A5 Email: Karen.Price2@gnb.ca Web: www.kingslanding.nb.ca Description: Award winning living history museum. Imagine the delight of your guests when you tell them that you did not book a simple meeting/ dinning room, you booked an entire 19th century village! Capacities: Reception-185 Banquet-125 Theatre-125 Classroom-100 Caterer:Yes Exclusive Audiovisual service: No Wheelchair access: Yes Loading dock: No

Le Pays de la Sagouine Contact: Mireille Roy T: 506 743-1400, 800 561-9188 F: 506 743-1414 57 Acadie Street, Boustouche, NB, E4S 2T7 Email: mireille.roy@sagouine.com Web: www.sagouine.com Description: Rustic and cozy décor for up to 250 people inside or 200 on the patio with full service; ideal facility for meetings, banquets and an evening of entertainment. Capacities: Reception-250 Banquet-240 Theatre-240 Classroom-250 Caterer: Yes Audiovisual service: Yes Wheelchair access: Yes Loading dock: No Lily Lake Hatheway Pavilion Contact: Marlene Garland T: 506 693-5033 F: 506 693-9695 55 Lake Drive South, Saint John, NB, E2K 5S3 Email: Marlene@lilylake.ca Web: www.lilylake.ca Description: Located in Rockwood Park, 4 minutes from Uptown Saint John. Full service, licensed banquet hall, award winning restaurant, and a lakeside deck and seating for 100. Capacities: Reception-450 Banquet-250 Theatre-250 Classroom-150 Caterer: Yes Audiovisual service: Yes Wheelchair access: Yes Loading dock: No UNB Saint John Conference Services Contact: Carla Lavigne T: 506 648-5909 F: 506 648-5762 100 Tucker Park Road, PO BOX 5050, Saint John, NB, E2L 4L5 Email: conf@unbsj.ca Web: www.unbsj.ca/conferences Description: A variety of multipurpose venues including Grand Hall located Uptown on King Sqaure. 25 varied capacity classrooms, all euqipped with screen and projector. Capacities: Reception-295 Banquet-200 Theatre-330 Classroom-100 Caterer: Yes Aramark Classic Fare Catering Audiovisual service: Yes NonExclusive Wheelchair access: Yes Loading dock: Yes 8:00- 16:30 Mon- Fri

0 0

Dance Floor

5500

1625

Yes

Extra Fee

2250 20

Coatcheck

Parking

Yes

Extra Fee

Outdoor

Yes Free

Yes No

Yes

Outdoor Free

Yes 0 0

3500

Yes

Outdoor

Fixed

Extra Fee

Public Free

0 0

3950 20

Yes

Yes Extra Fee

Yes

New Brunswick “A spirited culture, crafted from the past and celebrated in the present.”

- NB Travel Guide www.theplanner.ca

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Province Venue name New Brunswick Museum Contact: Anne McHugh T: 506 643-2351, 888 268-9595 F: 506 643-2360 1 Market Square, Saint John, NB, E2L 4Z6 Email: anne.mchugh@nbm-mnb.ca Web: www.nbm-mnb.ca Description: Ideal for meetings, receptions, dinners, events, workshops, film screenings, press conferences, and more. Capacities: Reception-200 Banquet-100 Theatre-125 Classroom-100 Caterer: No Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes 8:00- 17:00

New Maryland Centre Contact: Nancy St. Croix T: 506 459-1611 ext. 204 F: 506 450-1605 754 New Maryland Hwy., New Maryland, NB, E3C 2A9 Email: nancy.stcroix@vonm.ca Web: www.nmcentre.vonm.ca Description: Great private location for wedding receptions, business meetings, seasonal parties. Large modern kitchen, bar service, ample onsite parking, playground & walking trails on the grounds. Capacities: Reception-250 Banquet-180 Theatre-200 Classroom-75 Caterer: Yes Non- Exclusive Audiovisual service: Yes Non- Exclusive

Total Suites Largest & guest Total room (sq ft) rooms meeting & ceiling (hotels) rooms height (ft)

0 0

1396.5 22

Dance Floor

Coatcheck

Yes

2360

Yes

Fixed

Parking

Yes Indoor

Yes No

Outdoor Free

Wheelchair access: Yes Loading dock: No University of New Brunswick, Conference Services Contact: Beth Wallace T: 506 453-5010 F: 506 453-3585 20 Bailey Drive, Fredericton, NB, E3B 5A3 Email: meet@unb.ca Web: www.unb.ca/conferences/ Description: Over 200 meeting spaces, which can easily accommodate small, informal meetings, as well as large plenary sessions and banquets. A choice of meeting rooms, classrooms and versatile recreational facilities. Capacities: Reception-2000 Banquet-1000 Theatre-4200 Classroom-400 Caterer:Yes Exclusive Audiovisual service: Yes Non-Exclusive Wheelchair access: Yes Loading dock: Yes

28 1000+

200+

1978 -

Yes

Newfoundland Mile One Centre Contact: Bill Thistle T: 709-758-1111 F: 709-576-8467 50 New Gower Street, St. John’s, NL, A1C 1J3 Email: bthistle@mileonecentre.com Web: www.mileonecentre.com Description: A state-of-the-art facility boasting bowl seating in the galleries for 6,000 and an additional 1,900 on the arena floor. The 2,200 seat Theatre offers intimate configuration well suited for a speaker’s address, plenary session, concert or theatrical event. Capacities: Reception-1950 Banquet-1100 Theatre-1900 Classroom Caterer: No Audiovisual service: No Wheelchair access: Yes Loading dock: Yes 9:00- 17:00

St. John’s Convention Centre Contact: Nancy McGrath T: 709-739-6404 F: 709 758-5498 101 New Gower Street, St. John’s, NL, A1C 1J3 Email: nmcgrath@fortisproperties.com Web: www.sjcc.ca Description: Features a convention hall capable of hosting banquets, plenary sessions or trade shows up to 1,700 people. The upper level has two meeting rooms that offer 1,100 square feet each. Capacities: Reception-1700 Banquet-1000 Theatre-1700 Classroom-600 Caterer: Yes Exclusive Audiovisual service: Yes Non- Exclusive Wheelchair access: Yes Loading dock: Yes Advance arrangement required

0 0

17,000 67

Yes Extra Fee

16,000

Yes

Portable

Extra Fee

Screecher’s Creed “From the waters of the Avalon, to the shores of Labrador, We’ve always stuck together, with a Rant and with a Roar. To those who’ve never been, soon they’ll understand, From coast to coast, we raise a toast, We love thee Newfoundland!”

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Total Suites Largest & guest Total room (sq ft) rooms meeting & ceiling (hotels) rooms height (ft)

Dance Floor

Coatcheck

Yes

Parking

Nova Scotia

LEGEND:

Alexander Keith’s Brewery Contact: Emma Laishram T: 902 455-1474, 877 612-1820 F: 902 422-1077 1496 Lower Water Street, Halifax, NS, B3J 1R9 Email: keiths.brewery.store@labatt.com Web: www.keiths.ca Description: The Stags Head Inn is Mr. Keith’s private tavern. The Victorian Bar is set inside the iron stone walls of the Alexander Keith’s Brewery. Capacities: Reception-100 Banquet-35 Theatre-50 Classroom-35 Caterer: - Audiovisual service: Yes Non- Exclusive Wheelchair access: No Loading dock: Yes 11:30- 21:00 Art Gallery of Nova Scotia Contact: Krista Wadman T: 902 424-4862 F: 902 424-7359 1723 Hollis Street, Halifax, NS, B3J 3C8 Email: wadmanka@gov.ns.ca Web: www.artgalleryofnovascotia.ca Description: Housed in two renovated heritage buildings within walking distance to hotels, shopping and dining. With art as a backdrop, the museum provides indoor and outdoor venues for a variety of events and meetings. Capacities: Reception-250 Banquet-90 Theatre-80 Classroom-50 Caterer: Exclusive Uptown Catering Audiovisual service: Yes Non- Exclusive Wheelchair access: Yes Loading dock: Casino Nova Scotia Contact: Roxanne Bentley T: 902 496-4667 F: 1983 Upper Water St., Halifax, NS, B3J 3Y5 Email: rbentley@casinonovascotia.com Web: www.casinonovascotia.com Description: A waterfront destination with an atmosphere for creative and fun-filled meetings. In the heart of downtown business district, connected via pedways to major hotels and the World Trade and Convention Centre. Capacities: Reception-700 Banquet-400 Theatre-650 Classroom-300 Caterer: Yes Audiovisual service: Yes Exclusive Telav Wheelchair access: Yes Loading dock: Yes 14h/7 Cunard Centre Contact: Elizabeth Newman T: 902 425-5528, 866 257-0019 F: 902 429-8516 961 Marginal Road, Halifax, NS, B3H 4P6 Email: elizabeth@rcr.ca Web: www.cunardcentre.com Description: 45,000 sq. ft. of column-free space overlooking Halifax Harbour. Ideal for large meetings, receptions, conferences, trade shows, concerts and gala dinners. A state-of-the-art kitchen for restaurant-quality meals in a banquet setting. Capacities: Reception-4000 Banquet-2200 Theatre-3500 Classroom-1300 Caterer: Yes Exclusive RCR Hospitality Group Audiovisual service: Yes NonExclusive Wheelchair access: Yes Loading dock: Yes 8:00- 17:00 CUT Steakhouse & Urban Grill Contact: Melissa Carey T: 902 429-5120, 866 257-0019 F: 902 429-5121 5120 Salter Street, Halifax, NS, B3J 0A1 Email: mel@rcr.ca Web: www.cutsteakhouse.com Description: CAA/AAA Four Diamond venue, winner of a Wine Spectator Award of Excellence for every year since opening. Downstairs, relaxed dining in a casual setting. Upstairs, luxurious and elegant atmosphere in the Steakhouse. Patio seating in season. Capacities: Reception-150 Banquet-70 Theatre- Classroom Caterer: Yes Audiovisual service: No Wheelchair access: Yes Loading dock: No

0 0

1500 7.5

0 0

6,000 12

45000 20

2200 12

Yes Outdoor

Yes Outdoor Extra Fee

Yes Portable &

Yes

Indoor

Fixed

Yes Portable Extra Fee

Yes

Yes Extra Fee

Outdoor

Yes

Private

NB = New Brunswick, NL = Newfoundland-Labrador, NS = Nova Scotia, PE = Prince Edward Island, $ = Pay Service, — = Not Available

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Halifax Citadel National Historic Site Contact: Virginia Insua T: 902 426-1995 F: 902 426-4228 5425 Sackville Street, Halifax, NS, B3K 5M7 Email: halifax.citadel@pc.gc.ca Web: www.parkscanada.gc.ca/halifaxcitadel Description: Perched on top of Halifaxâ&#x20AC;&#x2122;s highest point, overlooking the downtown and Halifax Harbour. From business meetings to conferences, weddings and concerts, the fort is the backdrop for a one-of-a-kind experience. Also famous for hosting large tented events for up to 2,500 people. Capacities: Reception-80 Banquet-48 Theatre-60 Classroom-48 Caterer: Yes Audiovisual service: No Wheelchair access: Yes Loading dock: No

Halifax Forum Community Association Contact: Glen Matheson T: 902 490-4614 F: 902 490-4618 2901 Windsor Street, Halifax, NS, B3K 5E5 Email: mathesg@halifax.ca Web: www.halifaxforum.ca Description: A multipurpose complex offering over 90,000 sq. ft. of space in 5 inter-connected buildings. Caters to large, complex trade shows and to small meetings in a downtown setting with free parking. Capacities: Reception-2000 Banquet-1500 Theatre-4000 Classroom-4000 Caterer: Non- Exclusive Audiovisual service: Yes Non- Exclusive Wheelchair access: Yes Loading dock: Yes 24h/7

Halifax World Trade and Convention Centre Contact: Group Sales T: 902 421-8686 F: 902 422-2922 1800 Argyle Street, PO Box 955, Halifax, NS, B3J 2V9 Email: tclsales@tclns.com Web: www.wtcchalifax.com Description: Centrally located in downtown Halifax, comprehensive services with 100,000 sq.ft. of world class meeting space. Within walking distance to 2,400 hotel rooms, shopping, dining, attractions and entertainment. Capacities: Reception-2000 Banquet-1000 Theatre-1780 Classroom-703 Caterer: Yes Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes

Mount Saint Vincent University Contact: Jill Hurlbert T: 902 457-6364,866 405-1805 F: 902 443-5793 166 Bedford Highway, Halifax, NS, B3M 2J6 Email: jill.hurlbert@msvu.ca Web: www.msvu.ca/stay Description: Open to groups for overnight accommodations from May to August. Traditional dormitories, Birch townhouses and Westwood residence. Room rates include parking, taxes, linens, full breakfast, day-pass to their athletic facility. Meeting facilities and services to external clients year-round. Capacities: Reception-480 Banquet-300 Theatre-480 Classroom-300 Caterer: Yes Exclusive Chartwell Services Audiovisual service: Yes NonExclusive Wheelchair access: Yes Loading dock: Yes 24/7 Neptune Theatre Contact: Jennie King T: 902 494-8466 F: 1593 Argyle Street, Halifax, NS, B3J 2B2 Email: jking@neptunetheatre.com Web: www.neptunetheatre.com Description: Professional theatre located in the heart of downtown Halifax. Fountain Hall and Studio theatres for up to 479 and 200 people respectively. Neptune also has a fully equipped conference room with wireless Internet access. Capacities: Reception- Banquet- Theatre- Classroom Caterer: - Audiovisual service: Wheelchair access: - Loading dock: -

LEGEND:

0 0

800 25

18000 34

20000 -

5800 30

Dance Floor

Coatcheck

Parking

Yes

Outdoor

Yes Free

Yes Private

NB = New Brunswick, NL = Newfoundland-Labrador, NS = Nova Scotia, PE = Prince Edward Island, $ = Pay Service, â&#x20AC;&#x201D; = Not Available

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Province Venue name

Onyx Dining Room & Cocktail Lounge Contact: Kyle Higgins T: 902 428-5680, 866 257-0019 F: 902 428-5175 5680 Spring Garden Road, Halifax, NS, B3J 1H5 Email: onyx@rcr.ca Web: www.onyxdining.com Description: CAA/AAA Four Diamond, Wine Spectator Award of Excellence recipient for every year since 2005. Elegant atmosphere with French/ contemporary Asian flair menu. Capacities: Reception-80 Banquet-69 Theatre- Classroom Caterer: Yes Audiovisual service: No Wheelchair access: Yes Loading dock: No

Q Smokehouse & Urban Grill Contact: Peter Goneau T: 902 407-4006, 866 257-0019 F: 902 429-8516 1580 Argyle Street, Halifax, NS, B3J 2B3 Email: q@rcr.ca Web: www.qmeats.ca Description: Located on Halifax’s popular Argyle Street, traditional Southern Barbeque in a fun and casual atmosphere. 16-seat, 200 years-old communal table bookings with just 48 hours notice. Fully licenced. Patio overlooking Argyle. Capacities: Reception-70 Banquet-70 Theatre- Classroom Caterer: Yes Audiovisual service: No Wheelchair access: No Loading dock: No

St. Mary’s Boat Club Contact: Susan Doucette T: 902 490-4688 F: PO Box 1749, Halifax, NS, B3J 3A5 Email: doucetts@halifax.ca Web: Description: Waterfront venue. Gleaming hardwood floors and surrounded by decks on three sides. Capacities: Reception-200 Banquet-150 Theatre-200 Classroom-150 Caterer: Kitchen Audiovisual service: No Wheelchair access: Yes Loading dock: Yes 24/7

Waterfront Warehouse Contact: Elizabeth Newman T: 902 425-7610, 866 257-0019 F: 902 425-1926 1549 Lower Water Street, Halifax, NS, B3J 1S2 Email: elizabeth@rcr.ca Web: www.waterfrontwarehouse.ca Description: Situated on the waterfront boardwalk, fresh Maritime seafood in a fun, nautical atmosphere. Menu includes cedar planked salmon, fresh lobster, crab from the tank or a selection of award-winning oysters. Capacities: Reception-350 Banquet-200 Theatre- Classroom Caterer: No Audiovisual service: No Wheelchair access: Yes Loading dock: No

0 0

1500 10

2700 10

3381 15

5400 16

Dance Floor

Coatcheck

Parking

Yes

No Extra Fee

Prince Edward Island

Confederation Centre of the Arts Contact: Terry Stevenson T: 902 629-1167 F: 902 566-4648 145 Richmond Street, Charlottetown, PE, C1A 1J1 Email: tstevens@confederationcentre.com, Web: www.confederationcentre.com Description: Located in downtown Charlottetown, numerous meeting and convention spaces with full catering services in the unique ambience of a national arts centre. Capacities: Reception-400 Banquet-225 Theatre-270 Classroom-270 Caterer: Yes Exclusive Mavor’s Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes 24/7

0 0

Yes

2900 15

Portable Extra Fee

Yes

Extra Fee

Public

Did you know... PEI has a population of 145 855, and the island is 280 km tip to tip.

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Province Venue name Historic Charlottetown Seaport Event Centre Contact: Corryn Morrissey T: 902 894-4837 F: 902 566-1809 1 Weymouth St, Charlottetown, PE, C1A 7M8 Email: cmorrissey@chaipei.com Web: www.historiccharlottetownseaport.com Description: Conveniently located within walking distance to Charlottetown’s downtown hotels and amenities, breathtaking views of the Charlottetown Harbour. 18,000 sq. ft. of rental space. Capacities: Reception-1500 Banquet-600 Theatre-1000 Classroom Caterer: No Audiovisual service: Yes Wheelchair access: YesLoading dock: Yes 8:00- 17:00

Holland College Conference Services Contact: Brodie Coffin T: 902 566-9698 F: 902 566-9355 140 Weymouth Street, Charlottetown, PE, C1A 4Z1 Email: becoffin@hollandcollege.com Web: www.hollandcollege.com/conference_services Description: Holland College has the ability to provide guests with so many unique options for their meetings or events. It is fast becoming the leading choice for meeting planners with its cutting edge technology, diverse meeting facilities, and award winning culinary experiences. Summer accommodations and downtown Charlottetown location. Capacities: Reception-500 Banquet-250 Theatre-1000 Classroom-1000 Caterer:- Audiovisual service: Yes Non- Exclusive Wheelchair access: - Loading dock: Yes

Murphys Community Centre Contact: Bernie Gallant T: 902 892-1719 F: 902 368-3420 200 Richmond Street, Charlottetown, PE, C1A 1J2 Email: bgallant@murphyscommunitycentre.com Web: www.murphyscommunitycentre.com Description: Bowling alleys, large gymnasium, banquet facilities. Capacities: Reception-600 Banquet-500 Theatre-800 Classroom-250 Caterer: Yes Audiovisual service: Yes Non- Exclusive Wheelchair access: Yes Loading dock: No

Dance Floor

Coatcheck

Parking

Yes 0 0

18000 13

Yes

Outdoor Private Free

0 0

10000 -

6700 40

Yes

Yes Fixed No

Yes

Yes Public

Atlantic Province Hospitality can take many forms

Shindig

Clambake

Ceilidh

A shindig denotes a lively, somewhat casual party, particularly one celebrating an event, and is often held on the beach. Alcoholic beverages, usually beer, are almost always served and there is often dancing. Guests can number as few as four. A shindig usually does not escalate into a large, full scale party because it is meant to be a low-key night event.

A clambake is perfect for large, outdoor parties. A clambake is a fun, delicious and a appropriate way to celebrate summer or any special occasion. The menu at a clambake doesn’t just include clams; they traditionally feature lobsters, Blue Claw crabs, clams, corn on the cob, rolls, homemade salads, drawn butter and more. Don’t forget to provide bibs.

Originally, a ceilidh was a social gathering of any sort that did not necessarily involve dancing. The ceilidh is a literary entertainment where stories, tales, poems and ballads are rehearsed and recited. Songs are sung, conundrums are put forth, proverbs are quoted, and many other literary matters are related and discussed. Now it’s all about the music which the Atlantic provinces are well known for.

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