A MONT HLY DI GE S T TO I N F OR M A N D E N L I G H T E N ME E T I N G A N D E V E N T PLANNERS WWW.THEPLANNER.CA
VOL. 12 - No.3 2014
LOTS TO DISCOVER
Outaouais 2014 Venue Guide
In this issue Vol. 12, No 03 06
Is Your Booth Staff Ready For An Attitude Adjustment?
As a conscientious exhibit manager, you want to ensure that you are getting the biggest rate of return.
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Industry Dress Code: Thinking Outside The Cubicle
Amber Jackson gives us the do’s and don’t’s with the help of a few friends, when choosing the right attire.
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Congratulations To Marriott International On The Opening Of Its 4,000Th Hotel A remarkable milestone, the Marriott Marquis Washington, DC. opens.
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Travel Alberta’s Trifecta at Tête -a- Tête
Tête -a- Tête lays the groundwork for industry suppliers to host their own networking events.
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Does your event have ‘Bao Syang’?
The art of planning is finding, exploring and mastering the world of balance. The art of ‘Bao Syang’ can help.
What Happens When You Go Out On A Limb, And Create A Whole New Event? iBE 2014 knows the tricks of the tradeshow!
Amber Jackson gives us a tour of the Ignite Business Event Expo
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Visit the National Capital Region, and find out why it is the perfect place to host your next meeting.
Julia Kampis of the University Club of Montreal gives us an overview of her club. The University Club of Montreal is one of the most exclusive establishments in Montreal.
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2014 Ottawa - Outaouais Venue Guide
Planner News
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Turn Your Message Right-Side Up
Stacey Hanke turns our world upside-down...literally.
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A monthly digest to inform and enlighten meeting and event planners from coast to coast.
Address 2075 University Street, Suite 1202 Montreal, Quebec H3A 2L1
General Director and Editor Laura Bony, lbony@theplanner.ca Marketing and Events Director Amber Jackson, ajackson@theplanner.ca
Telephone 514 849-6841 ext. 315 Fax 514 284-2282
Graphic Artist Matthew Riopel, mriopel@theplanner.ca Circulation Patricia Lemus, circulation@theplanner.ca Business Development Hélène Choquette, hchoquette@leplanificateur.ca Comments info@leplanificateur.ca Collaborators Stacey Hanke, Marilyn Lazar, Barry Siskind
The Planner is published nine times a year and mailed to professional meeting and event organizers across Canada. Post-publication No. 40934013 The views and opinions expressed herein are those of the individual writers and do not necessarily represent the views and opinions of The Planner or it’s employees.
Une version française de cette publication est disponible sur demande ou au www.leplanificateur.ca
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PLANNER 5
The
Trade Shows
By Barry Siskind
IS YOUR BOOTH STAFF READY FOR AN
ATTITUDE ADJUSTMENT? Do the math. Assume the next trade show you participate in attracts a total audience of 10,000 people over a period of 20 hours. The number of people you can expect to walk past your booth each hour on average is 500. Now divide that number by 60 which results in the possibility of having 8 + people walk by every minute. It’s a pretty daunting thought.
As a conscientious exhibit manager, you want to ensure that you are getting the biggest rate of return. To accomplish this, you have always encouraged your booth staff to speak to as many people as possible. Maybe it’s time to look at rationale that has been used at trade shows for so many years and question whether it still makes sense. Addressing this dilemma means asking some pretty serious questions, one being: what’s more important to your organization – the sale or the relationship? The knee-jerk answer is the sale. After all, we are all managed in the short term on how each activity you invest in reflects positively on the corporate bottom line. Corporations report quarterly results and a slow quarter causes shareholders to doubt the integrity of their investment. Long term relationships are important, you may argue, but if the results aren’t there show after show, the budget for those events will be dropped or severely cut. In the past, this resulted in tunnel vision, which caused us to set goals for each staffer in terms of leads or sales generated at the show.
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Trade Shows All of the recent research of visitor behaviour says that today’s attendee has more knowledge about products and services, is further along in the selling cycle and wants to be engaged in the procurement of the services they seek. They are serious shoppers or they wouldn’t have chosen to attend the show. One thing that has not changed is visitors’ perceptions of booth staff. Study after study concludes that what these sophisticated visitors detest is “pushy sales people”. When this visitor stops at your booth, listening quietly and attentively to a sale pitch, it’s a waste of everyone’s time. Clearly, the attitude of booth staff that focuses on achieving short term goals only may not be appropriate in an environment that former CEIR CEO Doug Ducate often referred to as “the last vestige of face-to-face marketing”.
Replace the selling attitude with that of a host. Your trade show booth is your remote location for a few days. Booth guests should be greeted in the same fashion as you would greet a guest when they arrive at your home or office. The new attitude says that your staff is now a host whose job it is to welcome visitors and make them feel comfortable.
Develop a new set of metrics for moving measurement beyond the short term gains.
Here are three thoughts to help booth staff develop the right attitude and achieve success at their next trade show:
It costs less to keep a customer than acquire a new one. Your metrics should reflect the cost savings of participating in a trade show in terms of both customer acquisition and retention.
Focus on relationships rather than the transaction.
Participating at a trade show is a unique opportunity. A change of attitude is an investment in the future growth of your organization; don’t squander it with the wrong attitude.
Sixty years ago, Walt Disney discovered that when visitors to his theme parks were happy, they spent more money and came back more often. He changed the focus of each and every member of his staff from selling souvenirs and frozen chocolate dipped bananas on a stick, to dedicating their time to one thing only – happy customers. The same principle holds true every time your staff meets someone at a trade show. If this customer leaves happy, the chance of them returning is that much greater. Leave them grumbling about how badly they were treated and they will tell countless friends about the experience.
Barry Siskind is North America’s foremost trade and consumer show expert. Visit his Web site: www.siskindtraining.com or e-mail him at: barry@siskindtraining.com
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The
industry standards
Day to day Stay professional, but again, professional does not only equal suits. A pencil skirt, dress, pants and jacket are all good options when paired well. Don’t fall into a style rut. If your company does require a suit, you can mix it up and show personality through your shoes, but stay away from open toe and sky high heels. Pinpoint what you are trying to say in your position. Whether it’s approachable, authoritative, or knowledgeable, translate that into your day to day. Never show undergarment straps. This seems obvious, but you would be surprised at how many people I see sporting a racy number when they sit down.
INDUSTRY DRESS CODE:
Thinking outside the cubicle
After working at a bar for 5 years to put myself through school, I knew that my barmaid attire was too provocative for my new career (even though, compared to my colleagues at the bar, I was considered tame). It was time for a makeover so I looked into what professionals have to say about appropriate attire for the workplace. Here are some suggestions from me and the pros. By Amber Jackson
The interview These guidelines apply to the entire meeting and events industry; planners and suppliers, experienced and novice alike. Overall, I would describe the industry as a conservative business climate with a twist, while we are not classified as “suits”, there are times when a suit is the best plan, i.e. a job interview. Even if it is an informal work environment, it is preferable to be overdressed rather than underdressed. Consider a navy suit; this works great. (see more on colours later.) Pay attention to fit; shoulders should not extend beyond the lining and the cuff should stop halfway between your wrist and the top of your hand. You should be able to move comfortably. Observe these things when buying a suit; the rest can be tailored. Tips for women include a coordinated blouse, moderate shoes, limited jewelry, neat, professional hairstyle, tan or light hosiery, sparse makeup and perfume and manicured nails. For men, there is nothing like a white collared shirt, so if you have one, rock it! A conservative tie, dark socks, professional shoes, limited jewelry; trimmed, clean nails with very little aftershave are also basics to consider. Top it off with a slick briefcase and the odds are in your favour. That’s not to say that all bets are off when you leave the interview room. In this industry, you are constantly meeting new people, looking for new contracts and scouting to fill positions. That said, however, a suit only wardrobe can be tiresome and taxing on the wallet, which brings us to our next topic: day to day dressing.
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Colours I recently discovered that colours affect us more than we know. My go to colour was always black, but depending on who you are meeting, black can come off as aloof and distant. Look into colour psychology, or do as I did and watch the online course by Great Courses on “How colors affect you”. Grey is the colour of neutrality and is ideal for conflict situations such as negotiating. Blue elicits trust but still asserts authority which is great for interviews. Bright colours are OK in moderation - a scarf or top can add nice punch - but too much of a good thing could be interpreted as aggressiveness or be distracting. One big faux pas is wearing pale pink (shame, it’s one of my favorites!) as it is too innocent and will hinder your ability to get your point across.
Weather As Canadians, we experience all four seasons, which does not mean you should abandon your professional sophistication during a heat wave. Do not wear flip flops, tanks or shorts unless they are long business shorts. If it is hot, you can look into linen button ups or breathable materials. I walk everywhere, and Montreal winters can be unfriendly. One of the best tips I ever got was to layer underneath - not just on top. Check out Unigo’s Heat Tech; it is light and warm and can be worn under almost anything. Not only does it conduct heat with its proprietary fabric, it is also affordable and machine washable! Bring on the snow!
Position/Division Glenn Duncan, Vice President of Ottawa Tourism said: “I had someone teach me long ago, you should always dress like you are dressing for the next job you want.” In other words, don’t be complacent about the way you dress; put in the effort and people will notice. Think long term and don’t let your job title hold you back from dressing like you’re a big shot, which may very well be the difference that gets you noticed. He also said: “It’s important that we in the Tourism industry lead the way in showcasing how fun and professional our industry is. There are times to be formal and times to be a bit more playful and funky.” Ottawa tourism certainly has mastered the funky/ professional balance; their trademark at industry events is sharp. corporate formal wear with their trademark bright red shoes. – Glenn Duncan, Vice President, Sales, OTTAWA TOURISM
Presentations Cody Chomiak from Tourism Winnipeg is no stranger to presentations and conferences, which is what prompted me to ask him to share his tips. “Whenever I attend a conference or summit, I always look at the type of event and who will be there to decide how formally to dress. In tourism, I think we have a bit more freedom with our fashion, since we’re in a fun industry. If you wear Jeans, make sure they’re a high-end brand with no rips, a dark wash, and paired with a blazer, tie and dress shoes. If you are wearing a suit, make sure it’s nicely cut and paired with something colourful— when you’re meeting new people you want to stand out and be remembered. And most importantly, have some fun with it.” – Cody Chomiak, Director of Marketing, TOURISM WINNIPEG
Luncheons “Dress for success every day on the job, because you never know who you’ll run into. When dressing for networking luncheons, I find that dark colours create a perception of authority while lighter hues project friendliness and warmth. Know your audience and tailor accordingly.” – Jacqui Benear, Director of Sales, Meetings & Conventions, U.S., TOURISM VANCOUVER
Cocktail First of all I dislike the term “dress code” because it means we have to work within boundaries. It simply should mean “should you veer off the road too far you can always come back to this”. However, some people feel more comfortable with boundaries. Some key points I have always kept in the back of my head when getting ready for a cocktail event: 1. 2. 3. 4. 5. 6. 7. 8. 9.
Dress code means this is how everyone else will be dressing. Too Short: there is such a thing and people should pay attention. It is the business world and you may have to sit down at some point. Your Brand. How you dress speaks volumes about you. How would you like to remembered? As someone who takes pride in what they do. Carry yourself proud- Stand tall and shoulders back, Baby! Stand out. Don’t blend in - use colour, shoes and accessories. Make a statement! Seasons. Dress for the season. Winter is winter and open toe shoes should wait. It is a business event. PLEASE keep your shoes on, even if they are uncomfortable. Walking around in bare feet is not professional. Remember better shoes next time! Feel Fabulous! Most important: how you feel is how people see you. Plan- think in advance and try it on the week before just in case.
If you consider some of these, the outfit will pick you. We are professionals, but in a very entertaining industry, so get creative and remember to add a little “SASS” to the “CLASS” – Jennifer Holly, Business Development Director Canada, TRAVEL ALBERTA
Gala My mother always told me to “dress for success”. I listened and learned from those words. Recently I had the opportunity to attend the CSAE Holiday Reception and Dinner, with clients and partners from Tourism Kingston. It being a business function, it’s hard to know what to wear. Fortunately, the evening was themed - Glamour Gatsby. After some wardrobe deliberation, I ended up with a glittery gold dress with appropriate lines and cut, and traditional black patent shoes. Your image has the power to affect people emotionally and intellectually, projecting that you do or do not have the confidence and professional potential to be successful. Always dress the way that you want to be seen: serious, professional, upward bound and ready to entertain clients. –Connie Markle, Conference and Trade Travel Manager, TOURISM KINGSTON
Now that you’ve heard from the pros, it’s time to head out and get your wardrobe. Happy shopping!
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The
Hotel News
Congratulations to Marriott International on the opening of its hotel
4,000th
Marriott Hotels, the flagship brand of Marriott International Inc, announced recently the opening of the company's 4,000th hotel: Marriott Marquis Washington, DC. A remarkable milestone, this hotel–the capital's largest–also signifies a homecoming for the Marriott family. Marriott Marquis Washington, DC opened recently, 87 years after J. Willard Marriott and Alice S. Marriott opened a nine-seat root beer stand up the street from the hotel. 10
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landmark hotel for both the District and Marriott Hotels, the Marriott Marquis Washington, DC features striking high design—from an all-glass rooftop to a 56-foot steel sculpture centerpiece—and cutting-edge technology, from interactive TVs in every guest room to a just-released Marriott Hotels mobile services app. Connected to the Walter E. Washington Convention Center via an underground concourse, the Marriott Marquis Washington, DC brings more than 105,000 square feet of meeting space, 1,175 rooms including 49 suites, and five signature dining experiences to its downtown Washington, DC neighbourhood. Situated at 901 Massachusetts Avenue, NW and spanning almost an entire large city block, Marriott Marquis Washington, DC is one of only five Marriott Marquis properties in the country.
TECHNOLOGY Marriott Marquis Washington, DC debuts technology throughout: from interactive LCD televisions in every guest room, allowing guests to stream their own content from their tablet or mobile device, to the hotel’s DAS System (Distributed Antenna System) for a clear wireless signal throughout the entire hotel, top to bottom. Recognizing that guests are dependent on their mobile devices, the hotel will offer the brand’s high-tech mobile service apps, designed with the next generation traveler in mind. These include mobile check-in and checkout; mobile guest services, which allows guests to digitally request everything from an extra towel to a wake-up call; and Red Coat Direct, a first-of-its-kind app that lets meeting planners input and adjust meeting requests with a swipe of a screen. Marriott Rewards members will have access to Marriott Marquis’ exclusive 6,500-square-foot M Club Lounge with Wi-Fi throughout and an outdoor terrace seating 81 people. Business travelers will appreciate the state-of-the-art 8,000-square-foot bi-level fitness center, complimentary for hotel guests only. Built for the athletic guest in mind, the fitness facility features the latest equipment and tech for cardio, strength and core training.
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Hotel News
MARRIOTT MARQUIS MEETINGS
INNOVATIVE & BOLD DESIGN
Connected via underground concourse to the Walter E. Washington Convention Center, Marriott Marquis is expected to have a highly anticipated, long-term impact on the city's meetings business, by becoming the convention center's anchor hotel. The hotel offers more than 105,000 square feet of meeting space including 83 meeting rooms, a 31,000-square-foot Marquis Ballroom, two 11,000-squarefoot ballrooms, an 18,000-square-foot indoor event terrace, and a 5,200-square-foot outdoor event terrace. Unique to this hotel, the below-grade meeting space (Marriott Marquis is as deep—94 feet—as it is tall) has been thoughtfully designed to incorporate natural light that filters several floors down into the meeting corridors from the open spaces above.
The fifteen-story Marriott Marquis Washington, DC creates a striking new visual in the Washington, DC landscape both inside and out and is equipped to enable guests to Travel Brilliantly. Reimagining how artwork and natural light is present in a hotel, the Marriott Marquis features bold three-dimensional sculpture pieces that are both visually dramatic and provide integral functionality to the flow of the hotel. The 44,000-square-foot glass ceiling atop the lobby atrium allows natural light to stream into all of the hotel's interior-facing rooms as well as its active Greatroom lobby, and even filters into the belowgrade meeting spaces.
Events DC, the official convention and sports authority for the District of Columbia and the owner-operator of the Walter E. Washington Convention Center, contributed $206 million to the construction of the hotel. "The Marriott Marquis Washington, DC reinforces Washington, DC as a top-tier convention destination with a world-class headquarters hotel," said Gregory A. O'Dell, president and CEO of Events DC. "Coupled with the Walter E. Washington Convention Center, the Marriott Marquis will help Events DC create even greater economic benefit for the city, stimulating growth and more opportunities for residents and businesses of the District. We look forward to building an even stronger partnership with Marriott for many years to come."
The Greatroom lobby provides a destination where guests and locals can gather, by themselves or with friends or colleagues, to relax, socialize and work. With free Wi-Fi and USB ports and outlets throughout the lobby, hotel guests and locals can work on their laptops and relax with their own tablets. The hotel's custom designed guestrooms feature a soothing neutral palate, Wi-Fi, and Marriott Hotels' signature bath amenities by THANN, a natural Thai skincare line. Interior-facing guest rooms and suites enjoy a spectacular view of the sculpture, while exterior rooms face out with views of downtown Washington, DC. The hotel's inaugural catered event was held on Saturday, May 10, a special charitable Mother's Day Brunch for military families to be hosted by the Association of the US Army. The hotel's formal dedication and grand opening was held on Tuesday, June 10.
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PLANNER 11
The
Restaurant Venue To Discover
Does your event have ‘Bao Syang’? One of the best feelings in the world for a planner is the satisfaction upon the completion of a successful event, combined with the fatigue from pushing the limits, to achieve something unique and memorable. The art of planning is finding, exploring and mastering the world of balance. I recently attended a corporate anniversary held at the newly launched P.F. Chang’s: an upscale-casual Asian dining concept from the U.S. with locations in Montreal (Décarie/ Jean-Talon and Carrefour Laval) and Toronto (The Shops at Don Mills). As I sat sipping on a signature Asian-Pear Mojito overlooking the bustling dining room from the private balcony, the parallels between planners, restaurateurs and even, as my waiter explained the principles of Chinese cuisine were becoming clear.
“Bao Syang” is a Chinese principal, it translates to: the explosion of flavour and balance of flavours including spicy, tangy and sweet... ...he informed me before listing his guests’ favourite dishes embodying this principle: famous Chang’s Spicy Chicken, crunchy Dynamite Shrimp, flaky Oolong marinated Sea-Bass, hand-folded Crab Wontons, steamed or pan seared Peanut Butter Dumplings… If an event is the main meal, then the aspects of an event (the guest list, the entertainment, even the venue) are the ingredients creating the event’s ‘Bao Syang’. Consider your unique recipe for success. Hopefully you achieve ‘Bao Syang’ at your events and in your life. For a quick fix you can find it at P.F. Chang’s, because they have mastered the principle for you. P.F. Chang’s is a wonderful destination for you and your clients’ events. They shared this piece of client feedback from a recent event: “Just a short note to say thank you for making … a true success! You were very accommodating and made the planning very easy and smooth. The food was delicious and your staff was excellent!!! Thank you!!!” P.F. Chang’s offers customized menus for group meals, catering, and cocktail parties with options for vegetarian and gluten-free diets, with optional wine and/or sake pairings. Naturally, Chinese food is made for sharing and allows guests to get closer – without being too close, but some occasions call for a cocktail party with hors d’oeuvres created from their MSG-free menu.
For information about group events or catering please contact the operating partner at the P.F. Chang’s location (pfchangs.ca/locations) or call 514.846.7900 x 271, or email event@pfchangs.ca
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Private Club Venue To Discover
We asked :
Julia Kampis of the University Club of Montreal gives us an overview of her club. The University Club of Montreal is one of the most exclusive establishments in Montreal. Founded in 1907 by leading academics of the Golden Square Mile, the Club today remains true to the motto set out by founding fathers Stephen Leacock and Dr. John McCrae: collegiality and the sharing of ideas. In honour of our celebration, this past January, of the 100th anniversary of our historic downtown building, located at 2047 Mansfield (across from the Germain Hotel and Le Centre Mont Royal), we are opening our doors for the first time to non-members, under certain circumstances. How can planners use the Club? Other than being a member here are a few other ways for you to approach us: Our one-month guest card: At all times, we can offer a limited number of one-month guest cards that will give you access to the Club for a one-month period. During this time, we will treat you like a member. There is no charge for the guest card. You pay only for your usage.
Corporate privileges package: Any association or corporation can take the corporate privileges package which offers annual access to the Club. Ten (10) people can be designated by the association or corporation who will be entitled to use the private rooms, bedrooms, catering and parking facilities. Additional access to the Club requires membership. At anytime, the Club is prepared to open our doors to you for a single special event without taking any of the offers above. How can this be done? It is as simple as calling us. What kind of special events can you host at the Club? Anything you wish including marriages, special dinners, corporate parties, engagement parties and more. For non-members, a deposit is required and access is always subject to availability. Naturally, our members are always given priority. After all, membership does have its privileges. So, you thought you couldn’t use a private club facility? This is but a brief introduction to the University Club of Montreal to spark the thought: Who can I bring with me to dine at the Club? So the next time one of your good clients wants to arrange a special dinner for himself and a small group of his friends. What better way to tell them how important they are to you than by offering them a gourmet dinner at the Club!
Who to contact at the University Club of Montreal:
For general inquiries, membership information, guest card or the corporate privileges package: Contact Julia Kampis, Membership and Marketing Manager – 514-288-0201 ext. 258 or julia.kampis@ucmontreal.ca
CREATING EVENTS TOGETHER
Conference & Special Events Center 2200 Mansfield Street Montréal QC 514 844-2000 • 1 866 844-2200 www.centremontroyal.com
P03123 Eng AD .indd 1
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DESTINATION DISCOVERY
Travel Alberta’s Trifecta
at Tête -aTête
By Amber Jackson
The Travel Alberta experience was threefold; Not only did they host an impressive space on the tradeshow floor, they also coordinated a unique and exclusive client event on the eve of Tête-a-Tête. The Province welcomed participants to “A Tour through Italy”, held at DiVino Wine Studio in the Italian quarter of Ottawa.
As you can imagine, reputable industry events such as Tête -a- Tête lay the groundwork for industry suppliers to host their own networking events before, after, and during the event what with 471 exhibitors and 525 planners being in the same city and all. One exhibitor that took advantage of this opportunity is Travel Alberta. The province’s pre, post and during deliveries were all impressive, and yours truly was along for the ride! 14
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Not only are they one of the most fun loving teams I have had the pleasure of joining, Travel Alberta has great taste! They delighted guests with a wine and food pairing that celebrated 20 regions in Italy while representatives from the various regions in Alberta shared new, exciting and celebratory news. Among the announcements, was the start of the Rogers Place construction, a multi-use indoor arena in Edmonton, scheduled for completion in 2016. In addition to the arena, is the newly offered direct flight from Red Deer to Ottawa. Calgary’s airport is currently undergoing a $2.1 Billion expansion set to be complete in 2015 which includes the construction of a new International Terminal, and will double the airport’s size, adding 22 aircraft gates. This dinner showed the team’s ability to mix work and play while addressing real and timely issues.
In addition to the best Tiramisu ever, the crew also treated clients to a post tradeshow spa party complete with makeup artists and massages. Guests left feeling pampered and ready for the big night ahead with MPI. A big thank you to the Alberta team! For more information on connecting with Travel Alberta,
contact Jennifer Holly: Jennifer.Holly@travelalberta.com , or call 613-797-1396
For more on Tête-a- Tête contact Kathryn Cyr, kathryn@cccn.ca or call 613-599-921- x 2
Association News
WHAT HAPPENS WHEN YOU GO OUT ON A LIMB, AND CREATE A WHOLE NEW EVENT? The following is a staff interview with Doreen Ashton Wagner, Chief Strategist at Greenfield Services Inc., a business development and market research firm dedicated to the meetings industry and professional/trade associations. We hear you’re planning a new event aimed at the non-profit/association sector. Tell us more. The event is called The Engaging Associations Summit. It’ll be held in Ottawa July 24-25 at the Canadian Museum of Nature. It was created out of the need we heard amongst association executives for a forum to discuss the challenges they are encountering about member engagement, the impact on revenues, and even the very survival of their organizations. We told us they want to learn from their peers, not just listen to professional speakers or consultants. We’ll have a number of association expert speakers, but the emphasis will be on dialogue about “road-tested” solutions, not just lectures and theory. Our research also told us people don’t have a lot of time to be out of the office – so the event is just a day and a half. Yes it’s in the summer, but that’s usually when things slow down a bit a people can afford to take a bit of time to think strategically.
What’s going to be so different about the event? For starters it’s not a “usual” venue – it’s in an exhibit room at a museum! We’re working with two outstanding partners in Lou Lou Lounge Furniture Rentals and AV Canada, to create a fresh environment with three distinct meeting formats – The Business Exchange, The Creative Lounge, and The Café – that we hope will maximize interaction and the overall learning experience. With the help of our co-organizers, SmarterShift and sensov event marketing, we’re also going out of our way to create content and means to engage participants before, during and after the event, especially with social media.
What challenges have you encountered thus far? Well naturally creating something new is bound to create waves at times. Some think we’re trying to compete with established events or organization, which is not our objective at all. MPI, CSAE, PCMA… all the industry associations need to share here, because the future of associations is at stake! We’re very fortunate that Sherrif Karamat, CAE, MBA, the Chief Operating Officer of PCMA (the Professional Convention Management Association) is going to be one of our speakers. And when you’re trying to do things differently, you have to sweat every little detail, from: if we have hors d’oeuvres passed around at the reception, doesn’t that interrupt the flow of a conversation? Isn’t better to have stations? All the way to: how can we ensure that every single attendee gets the maximum value for their registration? Then there’s the pressure of organizing an event for people who organize events and go to tons of conferences!
Anything else you’d like to share? Interested association executives can check out http://www.engagingassociations.ca/ for more information, but I’d really like to plug our Young Professionals Scholarship program… Association executives under age 30 can apply to attend for free, sponsored by Travel Alberta! We think this is going to be a great way to engage all generations in a great conversation about how associations can grow and prosper now and in the future.
By Amber Jackson
iBE 2014 knows the tricks of the tradeshow! One of the best feelings is the satisfaction upon the completion of a worthwhile tradeshow. That feeling also comes with a mixture of exhaustion and information overload. Thank the heavens you have a goody bag full of reminders of all the great things your just saw. Not to mention, all the things you’re about to check off your to-do list. Worth it, especially if it falls the same week as Canada Meet Week! Recently, I attended the Ignite Business Event Expo held at the Direct Energy Centre in Toronto on April 8-9, 2014. The show was open to meeting and event planners from all over: with windows for walls and light flooding in, the Toronto venue did not disappoint. As I walked around sipping on a latte
in the Sparks Café sponsored by Travel Alberta, I observed the humming tradeshow floor. The interactions between planners, and suppliers were clearly valuable as exhibitors took their time to explain their products and services to every passer-by. Exhibitors really outdid themselves this year with beautiful and creative displays. The show was simply stunning. Across and over the tradeshow floor was the Good to know Theatre, an up close and personal way of learning and earning CE credits. One session that caught my attention was Gary Leblanc’s talk on Health and how to stay healthy when travelling. As a planner, we are often on the road and the Mr. Leblanc graciously offered 10 quick and easy tips. If you are looking for a valuable learning experience, interested in meeting new suppliers or simply reconnecting and seeing what’s new in the industry check out iBE 2015 - April 15th, 2015 once again, it is part of Canada Meet Week! Or, for more detail on the 2014 show visit www.ignite.com. Looking forward to meeting you there!!
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100 Laurier Street Gatineau
1 Vimy Place Ottawa
819-776-7018 • banquets@historymuseum.ca www.historymuseum.ca/facilityrentals © photo Frédéric Dekkal, Distinction by Sodexo
YOUR HISTORICAL EVENT AT THE MUSEUM
Create
Planning Communication
S – Tell stories that have a point that relates to your listeners’ personal experiences. Be careful not to get carried away. Tell your stories in 30 seconds or less. P – We’ve heard that a picture is worth a thousand words. Show a picture that represents your idea or recommendation. The more creative the picture, the more impact your message will have. A – Increase your listeners’ understanding of complex ideas through analogies. The most impactful analogies provide a compare-and-contrast of your complex idea to an idea or concept your listener can relate to. R – Share a reference that increases your listeners’ understanding of the points you want them to understand and remember. Quotes – When you can share a quote that provides deeper meaning to your key takeaways, your listeners will remember your points longer. Questions – Open-ended questions are an immediate way to check your listeners’ experience and knowledge level.
K – Keep them laughing. Who doesn’t enjoy a good belly laugh? Maybe your story, analogy or quote is funny. Better yet, maybe you have a sense of humour that brings a lighter flair to a complicated subject. Communicating a message does not guarantee that our listeners hear and understand what we want them to. We need to work hard before, during and after a conversation to make sure our message is clear and concise. If our message comes across as if it’s upsidedown, why bother?
Stacey Hanke is the founder and communication expert of Stacey Hanke Inc. In her book, Yes You Can!, she reveals practical and immediate skills and techniques to enhance verbal skills that will influence others. She is currently working on her second book about influence. Stacey helps individuals eliminate the static that plagues communicative delivery to persuade, sell, influence and effectively communicate faceto-face with a clear message. Learn more about Stacey at www.staceyhankeinc.com
Communication Planning
By Stacey Hanke
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If your answer to these questions is “no” or you want to make sure that every message you communicate is heard, understood and acted upon, begin today by following these five surefire ways to turn your message right-side up: 1. K.N.O.W. your listeners. Always prepare with a quick listener analysis. K.N.O.W. will guarantee that your message resonates with your listeners. K – What do your listeners know about your topic? N – What do your listeners need to know to take the action you want them to take in the time you have with them? O – What are your listeners’ opinions on your topic? W – Who are they? Even on the occasions when you don’t have time to prepare, you can adapt your message on the fly by following K.N.O.W. to make sure your message answers these questions: • “Why would my listener want to listen to my topic?” • “Why is my topic important to my listener?” • “Why is this conversation happening now?”
TURN YOUR MESSAGE RIGHT-SIDE UP:
5 STEPS TO COMMUNICATING A CLEAR AND CONCISE MESSAGE How many times have you communicated a message where your listener misunderstands, doesn’t take action on your recommendation or does the opposite of your recommendation? You may also be able to relate to an interaction where your message did not come out the way you had planned. It’s that very moment when you wish you could put the words back into your mouth. It’s the moment when you wish you had said one thing or hadn’t said another. There are three types of conversations you will always deliver. The conversation you prepare, deliver or wish that you had given. These are all examples of communicating messages that are upside-down rather than right-side up. When your message is right-side up, your message comes across as clear, concise and to the point. Your words, transitions and takeaways resonate with your listener. As a result, your listener hears, understands and is more likely to be influenced by you. As much as we believe we are communicating clear and concise messages, the proof is in the level of influence you have. Are your listeners engaged when you communicate or are they answering email and text messages? Are your listeners interrupting you or are they engaged and hanging onto your every word?
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2. Ask for clarification. When in doubt, check in with your listener to make sure they are still with you. What questions do they have? Notice that I did not say, “Do you have any questions?” By asking open-ended questions, your listeners are more likely to interact with you and give you clarification on what they know. When your listener has a look of uncertainty or confusion, check in with them to understand where they need clarification. Ask your listener to paraphrase back to you their takeaways. This is a powerful step to take in identifying how they’re interpreting your message. 3. Bullet Points. Replace run-on sentences with short bullet-point sentences. One of the mistakes we make as communicators is that we frustrate our listeners by saying too much. Your listener doesn’t need to hear about everything you know in a 30-minute conversation. They only need to know what information will influence them to take action. When you think and speak in bullet points, you are able to determine on the fly what is REALLY important given the time frame and your listener’s knowledge level. 4. Increase interaction. Get your listeners involved by increasing their experience with you. Be unique, transparent and authentic by personalizing your message. Peppering S.PA.R.K.’s throughout your message will create an experience for your listener that will increase their understanding of your message and their buy-in to be influenced by you.
WWW.THEPLANNER.CA
News
Planner
Musician Jailed In Dubai
The drummer of the German rock band Scorpions, James Kottak, was arrested in Dubai for "drinking alcohol" and "insulting Islam." The musician was in Dubai airport transit, on his way to Bahrain for a scheduled concert. According to Dubai police, Kottak was drinking alcohol on board the flight from Moscow to Dubai, and upon arrival at the airport terminal "began insulting" the Muslims present there with "words and gestures". As a result, Dubai court sentenced the musician to a fine of two thousand dirhams ($500) for drinking alcohol, and to imprisonment for one month. Kottak himself denied the accusations against him, saying that he did not offend the feelings of the Muslims, but confessed to the use of alcohol. After serving his sentence, Kottak will be deported. So planners, if you are planning to take a group to Dubai, remember to keep them in line!
Four Seasons
Introduces Luxury Jet
We Live Longer Than Ever Since 1900, life expectancy in the West has risen 50 per cent and is still rising, says Princeton’s Angus Deaton. Even the poorest people in the world now live longer than the richest Victorians did. In OECD countries, average life expectancy at birth now exceeds 80 years, an astonishing gain of 10 years since 1970. Canadians who’ve reached 65 can expect to live another 18.5 years (men) or 21.6 years (women). The longestlived province is, of course, mellow B.C.
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Four Seasons will introduce the Four Seasons Jet in early 2015, the industry’s first fully branded private jet experience. The Four Seasons retrofitted 757 Jet will transport 52 guests on bespoke journeys, offering travellers a Four Seasons travel experience. The fully branded Four Seasons Jet will feature handcrafted leather flatbed seats, globally inspired cuisine, Four Seasons service – onboard and on the ground - and global in-flight WiFi. Travellers will also have access to exclusive experiences available only to Four Seasons Jet passengers. The Four Seasons Jet, including accompanying staff and crew, will also be available for private charter.
Watch You Language Maryland's Most Popular Beach Tells Tourists. Tourists are being told to mind their manners as new signs banning swearing are due to be posted along Ocean City's Boardwalk. Maryland's most popular beach is hoping to flush out bad language with the warning: 'No profanity please!' The blue and white signs will be positioned on every block of the boardwalk, and businesses can post them in their windows. Ocean City Mayor Rich Meeham said: 'We just want to remind everyone that even when they're on vacation, they need to be courteous to others. Will it solve the 100 percent? No.” The measure comes after a recent study revealed Maryland as the second most foul-mouthed state in the US. Councillor Mary Knight said she proposed the measure at the request of two hoteliers who had spotted similar signs in Virginia Beach. Anyone caught swearing could get slapped with disorderly conduct.
Do you
need catering?
CONFERENCE & EVENT CENTER www.centurioncenter.com
Call us at 613-727-1044 and let us cater to you! WWW.THEPLANNER.CA | No. 03 | VOLUME 12 |
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The
Ottawa - Outaouais Venue Guide
Research Painlessly And Save Time!
On the south bank of the Ottawa River is Canada’s Capital – Ottawa. On the north bank is Gatineau and the Outaouais Region. Collectively they constitute the National Capital Region.
OCCUPANCY RATE IN OTTAWA - GATINEAU HOTELS
AVERAGE ROOM RATES IN OTTAWA - GATINEAU HOTELS
80%
$150
70%
$135
60%
$120
50%
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Source : Ottawa Gatineau hotel Association / Tourisme Ottawa 20
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MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
Ottawa - Outaouais Venue Guide
Total # suites/ guest rooms
Total # meeting rooms
Surface max. (sq.ft)/ Ceiling height (ft)
Dance floor
Stage
Parking
Coat check
LEGEND H: Hotel
— —
1
2200 18
—
No
Yes Outdoors Free
Yes
H
Albert at Bay Suite Hotel Contact: Sales T: 613 940-2729, 800 267-6644 F: 613 235-3223 435 Albert Street, Ottawa, ON K1R 7X4 Email: info@albertatbay.com Web: www.albertatbay.com Description: Plan your next event or meeting in one of the recently re-appointed meeting rooms. Capacities: Reception-220 Banquet-200 Theatre-300 Classroom-100 Caterer: Yes Exclusive Audiovisual service: Yes PSAV Wheelchair access: — Loading dock: —
197 —
4
3100 —
Yes Portable
No
—
Yes
H
Arc The Hotel Contact: Kristina McNamara T: 613 238-0009, 800 699-2516 x. 2204 F: 613 238-0053 140 Slater Street, Ottawa, ON K1P 5H6 Email: kmcnamara@arcthehotel.com Web: www.arcthehotel.com Description: ARC The Hotel centrally located in downtown Ottawa features personalized service in an upscale boutique atmosphere. The three meeting rooms can accommodate groups up to 30 people, receptions for up to 140. Capacities: Reception-140 Banquet-60 Theatre-— Classroom-— Caterer: Yes Audiovisual service: Yes Wheelchair access: No Loading dock: No
15 97
5
1100 8
Yes Fixed
No
Yes Outdoors Free
No
H
Best Western Plus Ottawa/Kanata Hotel and Conference Centre Contact: Safiq Devji T: 613 828-2744, 866 214-1239 F: 613 596-4742 1876 Robertson RD, Ottawa, ON K2H 5B8 Email: meetings@bestwesternplusottawa.com Web: www.bestwesternbaronshotel.com Description: Well Groomed 84 rooms, 5000 sqft of meeting space, indoor salt water pool with sauna, hot tub and fitness centre. Minutes away from two major highways (416 & 417). Capacities: Reception-185 Banquet-160Theatre-200 Classroom-100 Caterer: Yes Exclusive Fitz’s Classic Grill Audiovisual service: Yes Non-Exclusive Wheelchair access: Yes Loading dock: —
16 68
5
5000 16
Yes Portable $
Yes Portable
Yes Outdoors Free
Yes $
H
Bourget Inn & Spa Resort Contact: Sales T: 613 487-3277, 866 487-3277 4105 Bouvier Road, Bourget, ON K0A 1E0 Email: info@bourgetspa.com Web: www.bourgetspa.com Description: 6 acres of private country estate located only 25 minutes from Ottawa. Capacities: Reception-30 Banquet-0 Theatre-20 Classroom-10 Caterer: Yes Audiovisual service: Yes Non-Exclusive Wheelchair access: — Loading dock: Yes 24/7
— 9
5
350 8
No
No
Yes Free
No
M: Multifunction $: Paid —: Not available or not c ommunicated
M
A Visitation Banquet Centre Contact: Trojan, Marie T: 613 822-1777 F: 613 822-0393 5338 Bank Street, Gloucester, ON K1X 1H1 Email: sales@avisitationbanquetcentre.com Web: www.avisitationbanquetcentre.com Description: New facility with spacious ballroom; seating 165 guests, 200 theatre style; handicap access, one level; fully-equipped kitchen, walk-in cooler and freezer; separate bar area; free parking, located off Ottawa’s main north – south artery, Bank Street. Capacities: Reception-200 Banquet-165 Theatre-200 Classroom-165 Caterer: Yes Audiovisual service: No Wheelchair access: Yes Loading dock: Yes
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Ottawa - Outaouais Venue Guide Total # suites/ guest rooms
Total # meeting rooms
Surface max. (sq.ft)/ Ceiling height (ft)
Dance floor
Stage
Parking
Coat check
LEGEND H: Hotel
H
Brookstreet Contact: Mark Nisbett T: 613 271-1800, 888 826-2220 F: 613 271-3541 525 Legget Drive, Ottawa, ON K2K 2W2 Email: mark.nisbett@brookstreet.com, meetings@bourgetspa.com Web: www.brookstreet.com Description: 4-Diamond destination with gourmet dining, naturally-lit conference spaces, full-service spa and fitness studio as well as The Marshes,18- hole championship golf course and MarchWood, a 9-hole PGA-approved short course. Capacities: Reception-500 Banquet-370 Theatre-450 Classroom-260 Caterer: Yes Exclusive Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes 9:00-17:00 or pre arranged
35 241
22
5188 17
Yes
Yes
Indoors $
Yes $
H
Calabogie Peaks Resort Contact: Maggie Fairfield T: 613 752-2720 x 1520, 800-6694861 F: 877 533-5170 30 Barrett Chute Road, Calabogie, ON K0J 1H0 Email: mfairfield@calabogie.com Web: www.calabogie.com Description: Guests’ compliment there time spent at the conference table with activities on the mountain, lake and land at eastern Ontario’s premier event/festival/family resort. Near Ottawa premier meeting and lodging rooms will ensure an undistracted, productive and memorable occasion. Capacities: Reception-288 Banquet-210 Theatre-288 Classroom-288 Caterer: Yes Exclusive Audiovisual service: Yes non-exclusive Wheelchair access:Yes Loading dock: No
29 35
6
3500 20
Yes
Yes
Yes Free
No
M
Capital Hill Hotel and Suites Contact: Hume Rogers T: 613 235-1413 F: 613 235-6047 88 Albert Street, Ottawa, ON K1P 5E9 Email: salesmkt@capitalhill.com Web: www.capitalhill.com Capacities: Reception-200 Banquet-150 Theatre-145 Classroom-72 Caterer: — Audiovisual service: Yes Wheelchair access —Loading dock: —
152
10
—
—
—
Yes $
—
H
Cartier Place Suite Hotel Contact: Lily Cazeau T: 613 236-5000, 800 236-8399 F: 613 238-3842 180 Cooper Street, Ottawa, ON K2P 2L5 Email: sales@suitedreams.com Web: www.suitedreams.com Description: Minutes from Parliament Hill, this pet friendly all-suite hotel features beautiful banquet rooms and spacious suites, with fully equipped kitchens, separate living rooms & private balconies. Enjoy our indoor pool, whirlpool, sauna, fitness room, children’s playroom and private outdoor patio with a playground. Capacities: Reception-195 Banquet-130 Theatre-150 Classroom-90 Caterer: Yes Exclusive Cafe Mezzaluna Restaurant Audiovisual service: Yes Wheelchair access: Yes Loading dock: —
250 250
5
1500 9
Yes Portable
Yes N/C
—
H
Courtyard by Marriott Ottawa Contact: Denise Breau T: 613 241-1000, 800 341-2210 F: 613 241-4804 350 Dalhousie Street, Ottawa, ON K1N 7E9 Email: denise@courtyardmarriottottawa.ca Web: www.marriottcourtyardottawa.com Description: Keep in touch with free wireless hi-speed internet access in your hotel room. All the amenities and comfort you’ve come to expect from Courtyard and Marriott hotels. Daily buffet breakfast, spacious rooms and convenient Downtown Ottawa location in the Byward Market. Capacities: Reception-250 Banquet-200 Theatre-250 Classroom-140 Caterer: Yes Audiovisual service: Yes Non-Exclusive Wheelchair access: Yes Loading dock: Yes 24/7
— 183
9
3400 10
Yes
No
Yes Indoors N/C
Yes
H
Courtyard by Marriott Ottawa East Contact: Sales T: 613 288-2173 F: 613 741-4913 200 Coventry Rd, Ottawa, ON, K1K 4S3 Web: www.marriott.com/hotels/travel/yowoe-courtyard-ottawa-east/ Description: The brand new Courtyard Ottawa East is conveniently located just minutes from downtown Ottawa and is right off Highway 417. Its sister property, the Ottawa Conference and Event Centre is physically attached to the Ottawa hotel and offers 43,000 sq.ft. of flexilbe meeting space. Capacities: Reception-1500 Banquet-800 Theatre-1400 Classroom-840 Caterer: Yes on-site Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes
179
37
10966 26
Yes
Yes
Yes
Yes
H
Delta Ottawa City Centre Contact: Carmen Natividad T: 613 688-6847 F: 613 237-9114 101 Lyon St, Ottawa, ON K1R 5T9 Email: cnatividad@deltahotels.com Web: www.deltaottawacitycentre.com Description: Located downtown in the heart of the business and entertainment district, steps from Sparks Street market and Parliament buildings. 410 rooms feature a fresh new look with modern design, contemporary atmosphere and decor. 2012 renovations include guest rooms, public areas, conference and meetig space, fitness centre, restaurant and buiding’s exterior. Capacities: Reception-1100 Banquet-500 Theatre-1100 Classroom-600 Caterer: Yes Exclusive Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes
17 410
17
10000 15
Yes Portable Fixed Free
Yes Portable
Yes Indoors Outdoors $
Yes
M: Multifunction $: Paid —: Not available or not c ommunicated
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Yes Portable
Ottawa - Outaouais Venue Guide Dance floor
20
2100 13
Yes Portable
H
Fairmont Château Laurier Contact: Sue Ohlson T: 613 241-1414, 800 441-1414 F: 613 562-7033 1 Rideau Street, Ottawa, ON K1S 4Y6 Email: sue.ohlson@fairmont.com Web: www.fairmont.com/laurier Description: Located in the heart of Canada’s capital next door to the Parliament Buildings, the landmark Fairmont Château Laurier hotel in Ottawa is a magnificent limestone edifice with turrets and masonry reminiscent of a French château. Capacities: Reception-800 Banquet-500 Theatre-600 Classroom-375 Caterer: Yes Exclusive Fairmont Chateau Laurier Audiovisual service: Yes Exclusive PSAV Wheelchair access: Yes Loading dock: Yes
33 396
16
5 886 18
Yes $
Yes
H
Fairmont Le Chateau Montebello Contact: Cindy Gascon T: 819 423-6341 F: 819 423-1133 392 Notre Dame, Montebello, QC J0V 1L0 Email: chateaumontebello@fairmont.com Web: www.fairmont.com/montebello Capacities: Reception- Banquet-320 Theatre- ClassroomCaterer: Yes Audiovisual service: — Wheelchair access —Loading dock: —
211
20
4200
—
H
Hampton Inn by Hilton Ottawa Contact: Valentina Gaca T: 613 741-2300 F: 613 741-8689 100 Coventry Rd, Ottawa, ON, K1K 4S3 Email: valentina.gaca@hilton.com Web: www.hamptoninn.com Description: Hampton Inn by Hilton Ottawa boasts 43,000 sq. ft. of meeting and event space and 179 guest rooms. Host a boardroom conference for 10 before a government meeting, or a fundraising gala for 1,000 at this Ottawa hotel. Located just 20 minutes’ drive from Macdonald-Cartier International Airport, the hotel has 37 meeting spaces, including two ballrooms and two amphitheaters, all of which are wheelchair accessible. Capacities: Reception-1500 Banquet-800 Theatre-1400 Classroom-840 Caterer: Yes on-site Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes
179
37
10966 26
H
Hilton Garden Inn Ottawa Airport Contact: Alison Hunter T: 613 288-9001 x.7010 F: 613 249-8729 2400 Alert Road, Ottawa, ON K1V 1S1 Email: alison.hunter@hilton.com Web: www.ottawaairport.hgi.com Description: The property combines great service with world class cuisine to make for an exceptional meeting or event. Capacities: Reception-400 Banquet-325 Theatre-400 Classroom-200 Caterer: Yes Audiovisual service: Yes Exclusive Advantage AV Wheelchair access: Yes Loading dock: Yes 24h
15 152
12
4800 15
H
Hilton Lac-Leamy Contact: Julie Sanschagrin T: 819 790-6444 x.5586, 866 488-7888 F: 819 790-6450 3, boulevard du Casino, Gatineau, QC J8Y 6X4 Email: sales@hiltonlacleamy.com Web: www.hiltonlacleamy.com Description: 5-star service, luxurious and elegant guest rooms, conference centre, restaurants, fitness centre, spa and four-season indoor/outdoor heated pools. Interconnected to the Casino du Lac-Leamy and Théâtre du Casino. 5 minutes from downtown Ottawa. Free WiFi. Capacities: Reception-1500 Banquet-1100 Theatre-1600 Classroom-780 Caterer: Yes Audiovisual service: Yes Non-Exclusive Wheelchair access: Yes Loading dock: Yes 24h
37 312
16
15866 25.7
H
Holiday Inn & Suites Ottawa-Kanata Contact: Alana Haining T: 613 271-3057 F: 613-271-3060 101 Kanata Avenue, Ottawa-Kanata, ON K2T 1E6 Email: alana@hisottawa.ca Web: www.hisottawa.ca Description: We invite you to stay and experience our award winning hotel. Featuring 152 smoke free guest rooms and queen suites, and over 5000 sq. ft. of elegantly decorated, flexible function space offering free high speed internet service and parking. Capacities: Reception-350 Banquet-160 Theatre-240 Classroom-128 Caterer: Yes Audiovisual service: No Wheelchair access: Yes Loading dock: No
90 62
7
2784 12.5
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Coat check
Surface max. (sq.ft)/ Ceiling height (ft)
— 125
Parking
Total # meeting rooms
H
Double Tree by Hilton Hotel Gatineau-Ottawa Contact: Aline Ruf, 819 776-7950, 800 807-1088 Fax: 819 777-7161 1170, chemin Aylmer, Gatineau QC J9H-7L3 Email: aruf@doubletreegatineau.com Web: www.doubletreegatineau.com Description: Located on peaceful, natural surroundings, only 8 minutes from downtown Ottawa, this convention centre offers an 18-hole golf course. Two restaurants with bars, a fitness centre with a salt water indoor pool, full service day spa and a hair salon. Capacity: Reception-800, Banquet-400, Theatre-720, Classroom-240 Caterer Service: Yes Exclusive Audio-visual service: Yes $ Wheelchair access: Yes Loading dock: Yes
M: Multifunction $: Paid —: Not available or not c ommunicated
Stage
Total # suites/ guest rooms
LEGEND H: Hotel
Yes Portable
Yes Outdoors Free
Yes $
Yes Outdoors Private N/C
Yes
—
Yes
—
Yes
Yes
Yes
Yes
Yes
No
Yes Outdoors Free
Yes
Yes Portable
Yes Portable Fixed
Yes Outdoors Free
Yes $
Yes Portable
Yes Indoors Outdoors Private
Yes
Yes Portable Free
Ottawa - Outaouais Venue Guide Total # suites/ guest rooms
Total # meeting rooms
Surface max. (sq.ft)/ Ceiling height (ft)
Dance floor
Stage
Parking
Coat check
LEGEND H: Hotel
H
Holiday Inn & Suites, Ottawa Downtown Contact: Maria PapadakosT: 613 238-1331 x.1302, 800 267-8378 F: 613 230-2179 111 Cooper St, Ottawa, ON K2P 2E3 Email: sales@hiottawa.ca Web: www.hiottawa.ca Description: Located in a trendy residential area in downtown Ottawa, Holiday Inn & Suites is the ideal venue for all travelers: shops, restaurants and nightlife, along with the Rideau Canal, Parliament Buildings, Byward Market, and the Ottawa Convention Centre are all within walking distance. Capacities: Reception-150 Banquet-120 Theatre-120 Classroom-70 Caterer: Yes Audiovisual service: Yes Non-Exclusive Wheelchair access: Yes Loading dock: No
89 140
8
1845 12
No
No
Yes Indoors Outdoors N/C
No
H
Hotel Indigo Ottawa Contact: Anne Hopkins T: 613 216-2907 F: 613 231-7555 123 Metcalfe St., Ottawa, ON K1P 5L9 Email: sales@ottawadowntownhotel.com Web: www.ottawadowntownhotel.com Description: Hotel Indigo offers almost 3,400 sq. ft. of meeting space in four sophisticated rooms with access to an additional 7,400 square feet of function space. The lobby features high speed internet and a 24 hr business centre. Capacities: Reception-100 Banquet-85 Theatre-70 Classroom-50 Caterer: Yes Audiovisual service: Non-Exclusive Wheelchair access: Yes Loading dock: No
13 93
4
1277 9
No
No
Yes Indoors N/C
Yes
H
Les Suites Hotel, Ottawa Contact: Mike Di Cioccio T: 613 232-3202, 800 267-1989 F: 613 232-3646 130 Besserer Street, Ottawa, ON K1N 9M9 Email: sales@les-suites.com Web: www.les-suites.com Description: Three professionally appointed meeting rooms perfect for larger gatherings. Fully equipped for presentation and communication. The Byward Suite is designed to accommodate up to 60 people, with all the necessities for meetings, seminars and workshops available in-room. Also available are the Rideau Suite, the 40 person hospitality suite and The Garden Suite, a single bedroom combination ideal for 24 to 40 guests. Capacities: Reception-60 Banquet-48 Theatre-60 Classroom-24 Caterer: Yes Audiovisual service: Yes Non-Exclusive PA Audio Visual Wheelchair access: Yes Loading dock: No
240 0
3
858 8
—
No
Yes Indoors Public
Yes
H
Lord Elgin Downtown Ottawa Hotel Contact: Ann Meelker T: 613 563-6409, 800 267-4298 F: 613 235-3223 100 Elgin Street, Ottawa, ON K1P 5K8 Email: ameelker@lordelgin.ca Web: www.lordelgin.ca Description: The eight boardrooms and seven conference rooms provide comfortable settings for a variety of Ottawa business meetings and intimate gatherings. Capacities: Reception-225 Banquet-60 Theatre-195 Classroom-120 Caterer: Yes Exclusive Audiovisual service: Yes Exclusive Wheelchair access: Yes Loading dock: Yes
4 355
15
2200 —
—
No
Yes Valet Only $
Yes
H
Novotel Ottawa Contact: Kimberly Wilson T: 613 230-3033, 800 668-6835 F: 613 760-4765 33 Nicholas Street, Ottawa, ON K1N 9M7 Email: novotelottawa@novotelottawa.com Web: www.novotelottawa.com Description: Sleek and modern design, and affordable accommodations. Located beside the Byward Market, Rideau Centre and Ottawa Convention Centre. The Hotel offers guests a place to relax and re-energize. Capacities: Reception-200 Banquet-150 Theatre-160 Classroom-100 Caterer: Yes Audiovisual service: Yes Wheelchair access: Yes Loading dock: No
22 260
6
1806 12
Yes Portable
No
Yes Indoors Public
Yes
H
Ottawa Conference and Event Centre Contact: Pamela Dinardo T: 613 288-3450 F: 613 667-9888 200 Coventry Rd, Ottawa, ON, K1K 4S3 Email: reception@ottawacec.com Web: ottawaconferenceandeventcentre.com Description: A classic yet modern facility overlooking a brigthly lit Atrium that offers unparalleled catering, service and space. With 43.000 sq ft of meeting space, 37 meeting rooms, 576 guestrooms, a restaurant on site, all with complimentary parking, you can park your car and walk directly from the convention floor to your room. Capacities: Reception-1500 Banquet-800 Theatre-1400 Classroom-840 Caterer: Yes on-site Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes
9 576
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Yes
Yes
Yes
Yes
H
Ottawa Marriott Hotel Contact: Markus Fisher T: 613 238-1122 F: 613 783-4228 100 Kent Street, Ottawa, ON K1P 5R7 Email: markus.fisher@ottawamarriott.com Web: www.ottawamarriott.com Description: Downtown hotel with 35,000 sq.ft. of meeting space including a revolving room on 29th floor. Victoria Ballroom can accommodate up 550 people and features second-floor gallery. Conference services include custom web pages, in-house AV and inspiring menus. Capacities: Reception-600 Banquet-450 Theatre-600 Classroom-325 Caterer: Yes Audiovisual service: Yes Non-Exclusive AVW Telav Wheelchair access: Yes Exclusive Loading dock: Yes 8:00 - 16:30
6 474
25
6500 22
Yes Portable
Yes Portable
Yes Indoor $
Yes
M: Multifunction $: Paid —: Not available or not c ommunicated
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Ottawa - Outaouais Venue Guide Total # suites/ guest rooms
Total # meeting rooms
Surface max. (sq.ft)/ Ceiling height (ft)
Dance floor
Stage
Parking
Coat check
LEGEND H: Hotel
13 161
12
2460 8.5
Yes Portable
Yes Portable
Yes Outdoors Free
Yes $
9
2580 15
—
No
Yes N/C
Yes
— 236
10
2720 10.5
—
No
Yes $
Yes
H
Southway Hotel & Conference Centre Contact: Jo-Anne Saikaley SparkesT: 613 737-0811 x. 156, 877-688-4929 F: 613 737-3207 2431 Bank Street, Ottawa, ON K1V 8R9 Email: sales@southway.com Web: www.southway.com Description: 3 Diamond Hotel with complimentary airport shuttle, wireless/wired internet and parking. Meeting facilities for up to 200 people. Capacities: Reception-225 Banquet-186 Theatre-180 Classroom-108 Caterer: Yes Audiovisual service: Yes Wheelchair access: Yes Loading dock: No
8 170
11
2700 14
Yes
Yes
Yes Indoors Outdoors Free
Yes
H
Travelodge Ottawa Hotel and Conference Centre Contact: Sales T: 613 722 7601 x.4236-4202, F: 613 722-7737 1376 Carling Avenue, Ottawa, ON K1Z 7L5 Email: sales@travelodgeottawa.com Web: www.travelodgeottawa.ca Description: CAA/AAA 3-Diamond, full service property. Over 20,000 sq. ft. offlexible meeting space,a full service catering department and professional customer banquet. Capacities: Reception-500 Banquet-400 Theatre-500 Classroom-250 Caterer: Yes Audiovisual service: Yes Non-Exclusive Wheelchair access: Yes Loading dock: Yes
— 196
8
5600 8
Yes Fixed
Yes Portable
Yes Indoors Public
Yes
H
Wakefield Mill Hotel & Spa Contact: Brigitte Emond T: 819 459 3475 x 106, 888 567‐1838 F: 819 459‐1697 60 Mill Rd, Wakefield, QC J0X 3G0 Email: ventes@wakefieldmill.com Web: www.wakefieldmill.com Description: Within a 25 minute drive of Ottawa and inside the Gatineau Park, the Wakefield Mill Hotel & Spa offers: 42 guest rooms, five function rooms, a fine dining restaurant and a casual restaurant both overlooking the waterfalls, a fireplace lounge, 1 full service spas, 2 outdoor hot tubs and outdoor swimming pool.LEEDcertified Capacities: Reception-125 Banquet-80 Theatre-80 Classroom-30 Caterer: Yes Exclusive Audiovisual service: Yes Wheelchair access:Yes Loading dock: No
29 11
5
1600 —
No
No
Yes Free
Yes
H
Westin Ottawa Contact: Ann Rickenbacker T: 613 560-7000 11 Colonel By Drive, Ottawa, ON K1N 9H4 Email: ann.rickenbacker@westin.com Web: www.thewestinottawa.com Description: The Westin Ottawa is a 4 Star property located centrally downtown, only moments from the Parliament Buildings and historical Byward Market. Recently underwent a 7 million dollar lobby renovation and added 12,000 square feet of state of the art meeting space for a grand total of 47,000 square feet. 5 Green Keys Capacities: Reception-1500 Banquet-1370 Theatre-1800 Classroom-1084 Caterer: Yes Exclusive Westin Ottawa Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes
30 496
27
16500 19
Yes Portable
Yes Portable
Yes N/C
Yes
M: Multifunction $: Paid —: Not available or not c ommunicated
H
Ramada Plaza Hotel Manoir du Casino Contact: Nathalie Mercier T: 819 777-7868 x.633, 800 296-9046 F: 819 777-6473 75 d’Edmonton Street, Gatineau, QC J8Y 6W9 Email: banquets@ramadaplaza-gatineau.com Web: www.ramadaplaza-gatineau.com Description: Across from the Casino du Lac-Leamy, close to major attractions, bi-level suites and spacious rooms all equipped with double air-jet bathtub and electric fireplace. Free Wi-Fi and parking, health and beauty spa. Capacities: Reception-350 Banquet-176 Theatre-260 Classroom-120 Caterer: Yes Exclusive Restaurant Risotto Audiovisual service: Yes Non-Exclusive Wheelchair access: Yes Loading dock: Yes
H
Residence Inn by Marriott Ottawa Contact: Denise Breau T: 613 231-2020, 877 478-4838 F: 613 231-2048 161 Laurier Avenue West, Ottawa, ON K1P 5J2 Email: denise@ribm.ca Web: www.marriottresidenceinnottawa.com Description: Located in the heart of downtown Ottawa, spacious home away from home for business and leisure travelers. All rates include full buffet breakfast as well as high speed internet and local calls. Capacities: Reception-260 Banquet-160 Theatre-200 Classroom-90 Caterer: Yes Audiovisual service: Yes Wheelchair access: Yes Loading dock: No
H
Sheraton Ottawa Hotel Contact: Sales T: 613 238-1500 F: 613 235-2723 150 Albert Street, Ottawa, ON K1P 5G2 Email: reservations@sheratonottawa.com Web: www.sheratonottawa.com Description: 10 meeting rooms totalling 10,000 sq. ft. of space, with elegant banquet and meeting facilities accommodating from 10 to 250 peope. The Rideau Room features 2,720 sq. ft. of space and is an ideal location for events from 70 to 300 people. Capacities: Reception-350 Banquet-240 Theatre-300 Classroom-120 Caterer: Yes Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes
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Ottawa - Outaouais Venue Guide Total # suites/ guest rooms
Total # meeting rooms
Surface max. (sq.ft)/ Ceiling height (ft)
Dance floor
Stage
Parking
Coat check
LEGEND H: Hotel
525 —
75
11760 10
Yes
Yes
Yes Outdoors N/C
Yes
M
Anderson Links Golf & Country Club Contact: Martin Petterson T: 613 822-9477 F: 613 822-9440 4175 Anderson Road, Ottawa, ON K0A 1K0 Email: congress@uottawa.ca Web: www.reservations.uottawa.ca Description: Our Clubhouse - a perfect place for your next meeting, party or reception located minutes from downtown Ottawa; 2 dining areas, 3 meeting rooms, a wrap-around porch, plenty of windows overlooking our luscious greens, and ample parking. Capacities: Reception-250 Banquet-200 Theatre-150 Classroom-100 Caterer: Yes Exclusive Audiovisual service: Yes non-exclusive Wheelchair access:Yes Loading dock: Yes
— —
5
2000 —
Yes
Yes
Yes
Yes
M
Bean Town Ranch Contact: M. Desjardins T: 613 673-5894 2891 Concession 3 road, Plantagenet, ON K0B 1L0 Email: beantown@magma.ca Web: www.beantownranch.com Description: Nestled in the countryside midway between Montreal and Ottawa, a unique private country venue with a full time executive chef and staff. Capacities: Reception-150 Banquet-150 Theatre-150 Classroom-150 Caterer:Yes Exclusive Private executive chef Audiovisual service: No Wheelchair access: Yes Loading dock: Yes 8:00 -17:00
— —
3
600 20
Yes
No
Yes N/C
Yes
M
Canada Aviation and Space Museum Contact: Karoline Klüg T: 613 991-6064 F: 613 990-3655 11 Aviation Parkway, Ottawa, ON K1G 5A3 Email: kklug@technomuses.ca Web: www.technomuses.ca Description: The Museum continues to engage visitors to the wonder of flight with its spectacular collection and special events. The visitor is presented with the story of mankind’s ancient dream of flight celebrating the significant part that aviation has played in affecting the lives of hundreds of thousands of Canadians from its beginning in Canada in 1909 to present day. Event spaces include two state-of-the-art classrooms fitted for universal access and a multi-purpose auditorium, surrounded by vintage aircraft for up to 500 person banquet capacity . Capacities: Reception-1200 Banquet-500 Theatre-500 Classroom-40 Caterer: Yes Non-Exclusive Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes
— —
7
5000 60
Yes
Yes
Yes Outdoors Public Free
Yes
M
Canada Science and Technology Museum Contact: Karoline Klüg T: 613 991-6064, 866 442-4416 F: 613 990-3655 1867, boul. Saint-Laurent, Ottawa, ON K1G 5A3 Email: location@technomuses.ca Web: www.technomuses.ca Description: Located just minutes from the downtown core, the Museum houses a world-class collection of rail, land and marine transportation artifacts, as well as space telecommunications and energy. The exhibition halls provide a unique backdrop for meetings, banquets, conferences, wedidngs or trade shows. Capacities: Reception-300 Banquet-200 Theatre-— Classroom-— Caterer: Yes Exclusive Audiovisual service: Yes Wheelchair access: Yes Loading dock: —
— —
12
5000 12
—
Yes
Yes N/C
Yes
M
Canadian Museum of Civilization Contact: Genevieve Mercier T: 819 776-7027 F: 819 776-7059 100,Laurier Street,Gatineau QC K1A OM8 Email: lbanquets@hiostrymuseum.ca Web: www.historymuseum.ca Description: Located on the banks of the Ottawa river, and only five minutes from downtown Ottawa, the Museum offers a unique selection of venues,each more impressive than the last.Brand-new Panorama Lounge now open. Capacities: Reception-1500 Banquet-600 Theatre 500 Caterer: Yes Exclusive Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes
— —
10
7600 -
—
Yes
Yes Indoor N/C
Yes
M
Canadian Tire Centre Contact: Karen Speers T: 613 599-0194 1000 Palladium Drive, Ottawa, ON K2V 9J2 Email: speersk@ottawasenators.com Web: www.canadiantirecentre.com Description: Fully renovated and convertible up to 7,350 sq. ft., the space can accommodate a wide range of events from executive board meetings to cocktail receptions and gala dinners. Capacities: Reception-450 Banquet-350 Theatre-500 Classroom-288 Caterer: Yes Exclusive Aramark Service Audiovisual service: Yes Exclusive Wheelchair access: Yes Loading dock: Yes
— —
9
7350 —
_
Yes
Yes Free
_
M: Multifunction $: Paid —: Not available or not c ommunicated
M
Algonquin College Contact: Sales T: 613 727-3932 F: 613 727-7735 1385 Woodroffe Avenue, Ottawa, ON K2G 1V8 Email: catering@algonquincollege.com Web: www.algonquincollege.com/catering Description: Algonquin College boasts many in-demand meeting facility features including 2 bedroom suite-style summer accommodations and year-round technologically advanced meeting spaces. Capacities: Reception-1256 Banquet-1000 Theatre-1200 Classroom-500 Caterer: Yes Exclusive Algonquin College Catering Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes
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IF YOU THINK THE ROOMS ARE NICE YOU SHOULD SEE THE GREENS. This summer, the Hilton Lac-Leamy, in partnership with ClubLink and the Club de golf Hautes Plaines, invites you to combine business with pleasure! Rates starting at $149.00 per person* One complimentary meeting room Free WiFi in guest rooms and meeting room Complimentary outdoor parking Reserve your golf tournament** at the ClubLink Club de golf Hautes Plaines (6 km from hotel) and receive a Second Skin hat ($30 value) for each of your guests.
For more information on this offer, contact Sylvain Soucy, Account Executive,
at 514-282-8080 ext. 3059 or at sylvain.soucy@hiltonlacleamy.com
3, boulevard du Casino I Gatineau, Québec I J8Y 6X4 I www.hiltonlacleamy.com WWW.THEPLANNER.CA | No. 03 | VOLUME 12 |
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*Pour vos réunions d’affaires réservées et tenues entre le 16 juin et le 31 août 2014, selon la disponibilité. Minimum de 10 chambres requis par soir. Offre non valide pour réunions déjà existantes, provisoires ou confirmées. Taxes et service non compris. Certaines conditions s’appliquent. **Minimum requis de 24 joueurs.
Ottawa - Outaouais Venue Guide Total # suites/ guest rooms
Total # meeting rooms
Surface max. (sq.ft)/ Ceiling height (ft)
Dance floor
Stage
Parking
Coat check
LEGEND H: Hotel
— —
10
7600 -
—
Yes
Yes Indoor N/C
Yes
7
10000 14
Yes Fixed
Yes Portable
Yes Free
Yes
— —
9
3240 24
Yes Portable
Yes Portable
Yes Free
—
M
Club de golf Outaouais Contact: Josée Lacelle T: 613 446-4490 x.225 F: 613 446-1700 301 Montée Outaouais, Rockland, ON K4K 1K3 Email: jlacelle@golf-outaouais.ca Web: www.golf-outaouais.ca Description: We feature a beautiful spacious hall (300 people) from April to the end of October. During our winter we hold all events in our restaurant which is designed with multiple windows. Capacities: Reception-250 Banquet-250 Theatre-— Classroom-— Caterer: Yes Exclusive The Club de golf Outaouais Restaurant Audiovisual service: — Wheelchair access: — Loading dock: No
— —
—
— —
—
—
M
Code’s Mill on the Park Contact: Angela Archambault T: 613-264-9604 F: — 17 Wilson Street East, Perth, ON K7H 1L3 Email: angela@codesmill.com Web: www.codesmill.com Description: Only an hour from Ottawa or Kingston, Code’s Mill on the Park is located in Perth. Our elegant stone building and experienced culinary team will cater to your meeting or banquet needs, groups from 10 to 200. Capacities: Reception-200 Banquet-200 Theatre-200 Classroom-200 Caterer: Yes Audiovisual service: Yes Non-Exclusive Wheelchair access: Yes Loading dock: No
— —
3
Yes Free
Yes
Public
No
M
Dow’s Lake Court Conference Centre Contact: Nancy Bradshaw T: 613-725-3855 F: — 865 Carling Ave, Ottawa, ON K1S 5S8 Email: info@dowslakecourt.com Web: www.dowslakecourt.com Description: The Dow’s Lake Court Conference Centre has 7 modern boardrooms that can accommodate groups from 3 to 80 people. With a window in every room, free Wi-Fi and built-in state-of-the-art AV equipment, it is the perfect place to meet in Ottawa. Capacities: Reception-40 Banquet- Theatre-40 Classroom-28 Caterer: Yes Exclusive Aramark Audiovisual service: Yes Non-Exclusive Wheelchair access:Yes Loading dock: Yes
— —
7
2434 9
No
No
Yes $
Yes
M
Econiche House Contact: Rita Berthiaume T: 819-827-0086 F: 819-827-0121 32 River Road, Cantley, QC J8V 3A1 Email: info@econichehouse.com Web: www.econichehouse.com Description: A serene, beautiful setting in the forest with walking trails, outdoor pool, hot tubs, fireplaces, balconies. Perfect location for meetings, corporate retreats, team building, family reunions, and weddings.15 minutes from Ottawa/ Gatineau. Groups only. Capacities: Reception-100 Banquet-100 Theatre-60 Classroom-45 Caterer: Yes Exclusive Audiovisual service: Yes Non-Exclusive Wheelchair access:Yes Loading dock: No
1 19
3
800 9
No
No
Yes
No
M: Multifunction $: Paid —: Not available or not c ommunicated
M
Canadian War Museum Contact: Genevieve Mercier T: 819 776-7027 F: 819 776-7059 1 Vimy Place,Ottawa ON K1A OM8 Email: banquets@hiostrymuseum.ca Web: www.historymuseum.ca Description: Located on the banks of the Ottawa river, and only five minutes from downtown Ottawa, the Museum offers a unique selection of venues,each more impressive than the last.Brand-new Panorama Lounge now open. Capacities: Reception-1500 Banquet-600 Theatre 500 Caterer: Yes Exclusive Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes
M
Capones Catering Contact: Jenny Lu T: 613 226-6947 F: 613 226-7080 1701 Woodroffe Avenue, Nepean, ON K2G 1W2 Email: jenny@capones.com Web: www.capones.com Description: Catering facility from 10 to 5000 people and ample free parking. Located inside Nepean Sportplex. Capacities: Reception-1000 Banquet-600 Theatre-1000 Classroom-500 Caterer: Yes Exclusive Capones Catering Audiovisual service: Yes Wheelchair access: Yes Loading dock: No
M
Centurion Center Contact: Cara Strong T: 613 727-1044 F: 613 727-8293 170 Colonnade Road South, Ottawa, ON K2E 7J5 Email: cstrong@centurioncenter.com Web: www.centurioncenter.com Description: 14,000 square feet facility can accommodate groups from 8 to 800 and includes nine meeting rooms and an elegant ballroom and foyer. Customized menu selections, complete choice of catering services, high speed wireless internet, business services and complimentary parking. Capacities: Reception-800 Banquet-600 Theatre-750 Classroom-350 Caterer: Yes Audiovisual service: Yes Exclusive Advantage Audio Visual Rentals Limited Wheelchair access: Yes Loading dock: Yes
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5762 18
Yes Outdoors Public
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Ottawa - Outaouais Venue Guide Total # suites/ guest rooms
Total # meeting rooms
Surface max. (sq.ft)/ Ceiling height (ft)
Dance floor
Stage
Parking
Coat check
LEGEND H: Hotel
M
Ey Centre Contact: Sales T: 613 822-8800, 888 822-9221 F: 613 688-4842 4899 Uplands Drive, Ottawa, ON K1V 2N6 Email: info@eycentre.ca Web: www.eycentre.ca Description: Versatile exhibit spaces ranging from 30,000 to 150 000 sq.ft. and carpeted meeting rooms suitable for all event types, from international trade show to intimate wedding reception. Capacities: Reception-8900 Banquet-6150 Theatre-7500 Classroom-5100 Caterer: Yes Exclusive Great Canadian Plates Audiovisual service: Yes Non-Exclusive AV Canada Wheelchair access: Yes Loading dock: Yes
— —
8
150.000 24
Yes Portable $
Yes Portable
Yes Outdoors $
Yes $
M
La Grange Country Inn Contact: Adam Shapero T: 819 459-3939 F: 819 459-4411 37 Rockhurst Rd., Wakefield, QC J0X3G0 Email: info@lagrangecountryinn.com Web: www.lagrangecountryinn.com Description: La Grange is a 19th century barn converted into a small country inn. This venue is located in the country village of Wakefield and has a rustic feel to it. An intimate and unique venue for smaller events. Capacities: Reception-50 Banquet-40 Theatre-40 Classroom-30 Caterer: Yes Non-Exclusive Audiovisual service: No Wheelchair access:Yes Loading dock: No
— 4
2
1500 7
No
No
Yes Free
No
M
Lago Bar Grill View Contact: Gyneya Dicks T: 613 235-5246 F: — 1001 Queen Elizabeth Drive, Ottawa, ON K1S 5K7 Email: gyneya.dicks@lagobargrill.com Web: www.lagobargrill.com Description: Open concept restaurant located in the heart of Ottawa’s scenic Dows Lake Pavillion along the Rideau Canal. Two separate banquet facilities with great menus - ideal for weddings, corporate events, off-site meetings and holiday parties. Capacities: Reception-440 Banquet-300 Theatre-300 Classroom-100 Caterer: Yes Audiovisual service: Yes Wheelchair access: Yes Loading dock: Yes
— —
3
9556 10
Yes
No
Yes N/C
Yes
M
Les Brasseurs du Temps Contact: Alain GeoffroyT: 819 205-4999 F: 819 205-1079 170 rue Montcalm , Gatineau, QC J8X 2M2 Email: info@brasseursdutemps.com Web: www.brasseursdutemps.com Description: Cultural, social and gourmet heartbeat of downtown, BDT is a world of flavours without compromise. Fully equipped meeting room, reception rooms and riverside patios. Capacities: Reception-150 Banquet-110 Theatre-125 Classroom-125 Caterer: Yes Exclusive Audiovisual service: Yes Exclusive BDT Wheelchair access: Yes Loading dock: No
— —
3
1300 14 - 24
—
Yes Portable
Yes Outdoors N/C
No
M
National Gallery of Canada Contact: Élyse BrouiletteT: 613 990-9133 F: 613 993-8433 380 Sussex Drive, Ottawa, ON K1N 9N4 Email: ebryeslette@gallery.ca Web: www.gallery.ca Description: From elaborate banquets and chic receptions, to concerts in the Auditorium or an intimate function in the Water Court Foyer; the rich variety within the Gallery ensures the perfect venue for any occasion. Capacities: Reception-400 Banquet-180 Theatre-399 Classroom-— Caterer: Yes Exclusive Audiovisual service: Yes Non-Exclusive Wheelchair access: Yes Loading dock: No
— —
9
8721 109
No
Yes
Yes Indoors $
Yes Free
M
Nepean Sailing Club Contact: John MacCarthy T: 613-829-6462 F: — 3259 Carling Avenue, Ottawa, ON K2H 1A6 Email: nsc-hospitality@nsc.ca Web: www.nsc.ca Description: Located on the second level, the fully accessible East Room with its large windows offers a spectacular view of our harbour. Its adjoining deck also adds to the perfect venue to host meetings, workshops, mini trade shows, or social events. Capacities: Reception-130 Banquet-110 Theatre-140 Classroom-110 Caterer: Audiovisual service: Yes Exclusive Wheelchair access: Yes Loading dock: Yes
— —
1
1200 20
Yes Portable
No
Yes Outdoors Private Free
Yes $
M
Orchard View Wedding & Conference Centre Contact: Isabella M T: 613 821-2675 F: 613 821-4692 6346 Deermeadow Drive, Ottawa, ON K4P 1M9 Email: info@orchardview.ca Web: www.orchardview.ca Description: The only facility of its kind in the region. Located only 20 minutes south of downtown Ottawa, Orchard View is set in a tranquil atmosphere and can accommodate indoor events from 10 to 600, as well as outdoor events from 50 to 2,500 guests. Capacities: Reception-500 Banquet-400 Theatre-600 Classroom-200 Caterer: Yes Exclusive Audiovisual service: Yes Non-Exclusive Wheelchair access: Yes Loading dock: Yes
— —
5
5400 10.5
Yes Portable
Yes Portable
Yes Indoors Outdoors Public
Yes $
M: Multifunction $: Paid —: Not available or not c ommunicated
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Palais de congrès de Gatineau Contact: Denis Carpentier T: 819 595-8000 F: 819 595-8012 50, boul. Maisonneuve, Gatineau, QC J8X 4H4 Email: info@congresgatineau.com Web: www.congresgatineau.com Description: The convention centre has what it takes for a successful event. With new technology in place,it occupies a significant position in the circuit of major events and conferences in the Ottawa-Gatineau region.It’s located right across the river to Parliament Hill and downtown Ottawa. Capacities: Reception-4000 Banquet-2000 Theatre-3000 Classroom-1400 Caterer: Yes Capital Traiteur Audiovisual service: Yes Non-Exclusive AVW Telav Wheelchair access: Yes Loading dock: Yes
— —
12
55.000 23
M
Prinzo Premier Event Venue Contact: Sales T: 613 565-1328 F: — 85 O’Connor Street, Ottawa, ON K1P 5M6 Email: info@prinzo.ca Web: www.prinzo.ca Capacities: Reception-210 Banquet-150 Theatre - Classroom Caterer: Yes Exclusive Prinzo Fine Catering Audiovisual service: Yes Non-Exclusive Wheelchair access:Yes Loading dock: Yes
— —
1
M
RA Centre / Rideau Tennis Club Contact: Event & Conference Services T: 613 733-5100 F: 613 736-6233 2451 Riverside Drive, Ottawa, ON K1H 7X7 Email: eandc@racentre.com Web: www.racentre.com Description: Specializing in the coordination of meetings and conferences, tradeshows, banquets and special events. Centrally located, free parking. Capacities: Reception-600 Banquet-475 Theatre-600 Classroom-150 Caterer: Yes Exclusive Audiovisual service: Yes Advantage Audio Visual Wheelchair access: Yes Loading dock: No
— —
M
Real Sports Bar and Grill Contact: Kathleen McGuire T: 613-680-7325 Ext: 209 F: 613-680-7208 90 George Street, Unit 100, Ottawa, Ont K1N5W1 Email: kmcguire@realsports.ca Web: www.realsports.ca Description: It is the only place where a fan’s ultimate game experience can transform into the ideal venue for social, private or corporate events. We pride ourselves in top notch service and fresh food in a unique space. Capacities: Reception-500 Banquet-350 Theatre-250 Classroom-— Caterer: Yes Exclusive Audiovisual service: Yes Non-Exclusive Wheelchair access: Yes Loading dock: No
Coat check
Surface max. (sq.ft)/ Ceiling height (ft)
— —
Parking
Total # meeting rooms
M
Ottawa Convention Centre \ Centre des congrès d’Ottawa Contact: Daniel CoatesT: 613 563-1984, 800 450-0077 F: 613 563-7646 55 Colonel By Drive, Ottawa, ON K1N 9J2 Email: dcoates@ottawaconventioncentre.com Web: www.ottawaconventioncentre.com Description: Bold design, naturally-lit interior, magnificent views: the all-new Ottawa Convention Centre offers an unparalleled, environmentally-responsible setting for Ottawa conventions, conferences, meetings and exhibits. Its sweeping window façade faces the Rideau Canal, UNESCO World Heritage Site and Parliament Hill. LEED Gold Facility and AIPC Gold certified. Capacities: Reception-6000 Banquet-3840 Theatre-6000 Classroom-4218 Caterer: Yes Exclusive Audiovisual service: Yes Freeman Audiovisual Wheelchair access: Yes Loading dock: Yes 7:30 - 15:30
Stage
Total # suites/ guest rooms
LEGEND H: Hotel
Dance floor
Ottawa - Outaouais Venue Guide
Yes Portable
Yes Indoors $
Yes $
Yes Portable
Yes Portable
Yes Outdoors $
Yes
3500 10
Yes
No
Yes $
Yes $
12
33.821 —
Yes
Yes
Yes
No
— —
—
1200 —
Yes
Yes Fee
No
Yes
M
STEAK Contact: Lee Wagner T: 613 695-8787 F: — 87 Clarence Street, Byward Market, Ottawa, ON K1N 5P5 E-Mail: lwagner@steakottawa.ca Web: www.steakottawa.ca Description: Caters to groups and offers various menus for a mid-day or evening events in the Byward Market . Capacities: Reception- Banquet- Theatre- ClassroomCaterer Yes Audiovisual service Yes Non-Exclusive Wheelchair access: Yes Loading dock: No
—
1
—
No
No
No
Yes
M
Strathmere Contact: Glenna Camposarcone T: 613 489-2409 x.221,800 495-6649 F: 613 489-2630 1980 Phelan Road, North Gower, ON K0A 2T0 Email: glennac@strathmere.com Web: www.strathmere.com Description: Located 30 minutes south of downtown Ottawa, 3 banquet and meeting facilities, 36 guest rooms, fabulous food, seasonal menus and much more. Capacities: Reception-225 Banquet-200 Theatre-200 Classroom-150 Caterer: Yes Strathmere Audiovisual service: — Wheelchair access: Yes Loading dock: Yes 8am-2am
2 34
7
2800 15
Yes Free
No
Yes Indoors Public
Yes $
M
Tudor Hall Contact: Sales T: 613 739-4287 F: — 3750 North Bowesville Road, Ottawa, ON K1V 1B8 Email: info@tudorhall.net Web: www.tudorhall.net Description: Located minutes from the Ottawa International Airport with easy access to the city’s business & entertainment areas. Ideal venue for virtually any corporate event: sales meetings, seminars, socials, and galas. Numerous hotels available within a 5 km radius. Capacities: Reception-1200 Banquet-1000 Theatre-1200 Classroom-540 Caterer: Yes Audiovisual service: Yes Non-Exclusive Wheelchair access: Yes Loading dock: Yes
— —
3
1200 14
Yes
Yes Portable
Yes Outdoors Free
Yes
M: Multifunction $: Paid —: Not available or not c ommunicated
Yes Portable
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Stage
Parking
Coat check
M
NAV Centre Contact: Sales T: 877 8326416 F: 613 936-5089 1950 Montreal Road, Cornwall, ON K6H 6L2 Email: conference@navcentre.ca Web: www.navcentre.ca Description: About an hour from Montreal and Ottawa. Set in 72 acres of land, with 42 000 square feet of meeting space, located along the banks of the St. Lawrence. Capacities: Reception-1000 Banquet-500 Theatre-875 ClassroomCaterer: Yes Audiovisual service: Yes Wheelchair access —Loading dock: —
Dance floor
M
University of Ottawa Contact: Conventions and Reservations T: 613 562-5800 x 5771 F: 613 562-5201 85 University Street, Ottawa, ON K1N 6N5 Email: congress@uottawa.ca Web: www.reservations.uottawa.ca Description: Our main campus is located at the heart of downtown Ottawa. Conventions and Reservations is your one-stop shop for coordinating and planning all events logistics and catering needs at the University of Ottawa. Capacities: Reception-330 Banquet-200 Theatre-250 Classroom-175 Caterer: Yes Exclusive Impressions Audiovisual service: Yes Exclusive Multimedia distribution service Wheelchair access:Yes Loading dock: Depends on bulding
Surface max. (sq.ft)/ Ceiling height (ft)
M: Multifunction $: Paid —: Not available or not c ommunicated
Total # meeting rooms
LEGEND H: Hotel
Total # suites/ guest rooms
Ottawa - Outaouais Venue Guide
300+ 540
280+
3096 25
Yes
Yes
Yes $
Yes $
550
70
9800
—
—
—
—
Audio Visual Company
Contact
Address
City
Prov.
Postal Code
Tel.
Fax
Web
(613) 727-1224
sales@advantageav.com
www.advantageav.com
Jeff Waito
102-42 Antares Dr.
Ottawa
ON
K2E 7X4
(613) 727-9200
Baldwin Presentation Systems
Advantage Audio Visual Rentals Ltd.
9 Capella Court Bay 2
Ottawa
ON
K2E 8T7
(613) 235-5263
(613) 235-4132
info@baldwinav.com
www.baldwinav.com
Capital Audio Technical Services Inc.
Ken Fraser
86 Burns Drive
Braeside
ON
K0A 1G0
(613) 622-1457
(613) 715-0592
ken@catsound.ca
www.catsound.ca
DE Systems
François J. Brunet
2212 Gladwin Crescent, Unit C6
Ottawa
ON
K1B 5N1
(613) 723-1166
(613) 723-8756
sales@desystems.com
www.desystems.com
Duoson Multimedia
Richard Provost 1177, Newmarket
Ottawa
ON
K1B 3V1
(613) 742-7474
(613) 742-3434
info@duoson.com
www.duoson.com
Frischkorn Audio Visual
David Foster
1376 Carling Ave
Ottawa
ON
K1Z 7L5
(613) 722-8300
(613) 722-8309
dfoster@frischkornav.com
frischkornav.com
Interactive Audiovisual
Ian Smith
2662 Lancaster Rd
Ottawa
ON
K1B 4T7
(613) 798-9388
x
ian.smith@interactiveaudiovisual.com
interactiveaudiovisual.com
MEDIACO
Norman Reid
166 Elm St.
Ottawa
ON
K1R6N5
(613) 565-0600
(613) 565-8855
Ottawa@mediaco.ca
mediaco.ca
Ottawa Special Events
Michael Wood
2491 Kaladar Ave
Ottawa
ON
K1V 8W2
(613) 686-1179
x
info@ottawaspecialevents.com
ottawaspecialevents.com
PM Event Services
Pat McWeeny
9 Corvus Court
Ottawa
ON
K2E 7Z4
(613) 296-6222
(613) 248-4556
pat@pmeventservices.ca
www.pmeventservices.ca
Podium Audio Visual
Chris Whiting
81 Auriga Drive
Ottawa
ON
K2E 7Y5
(613) 277-1536
(613) 228-3332
chris@podiumav.com sales@ podiumav.com
www.podiumav.com
Solotech
Martin Vaillant
222-1725 St Laurent Blvd
Ottawa
ON
K1G 3V4
(613) 680-3102
(613) 680-3178
mvaillant@solotech.com
solotech.com
Wall Sound and Lighting
J.F. Meloche
1762, Woodward Dr
Ottawa
ON
K2C 0P8
(613) 225-2190
(613) 228-3218
jf@wallsound-lighting.com
www.wallsound-lighting.com
Advantage Audio Visual Rentals Ltd.
“Here’s to the crazy ones. The misfits. The rebels. The troublemakers. The round pegs in the square holes. The ones who see things differently. They’re not fond of rules. And they have no respect for the status quo. You can quote them, disagree with them, glorify or vilify them. About the only thing you can’t do is ignore them. Because they change things. They push the human race forward. And while some may see them as the crazy ones, we see genius. Because the people who are crazy enough to think they can change the world, are the ones who do.”
Apple Inc. 34
PLANNER |
The
VOLUME 12
|
No. 03
|
WWW.THEPLANNER.CA
SET YOUR DATES,
WE’LL HOLD
OUR RATES
It’s an offer that’s stopping meeting planners in their tracks! Bring your conventions to the Ottawa Convention Centre any time before December 31, 2020 and pay 2014 space rental rates!* To qualify simply confirm your convention by December 31, 2014. There’s no limit to the number of conventions that are eligible. Contact us now and we’ll lock in your dates at our frozen rate!
WWW. MEETINOTTAWA.CA • info@meetinottawa.ca *Applies to space rate only. See website for full details.