Requirements Management Plan AIT Waste Water Treatment System
AIT Waste Water Treatment Facility: Requirements Management Plan
Document History Version
Description
Date
Author
Checked
Number
1
Original
07/02/13
TS, LM
LM
2
Updated following Scope Statement
22/02/13
TS
LM
i
AIT Waste Water Treatment Facility: Requirements Management Plan
Table of Contents Document History............................................................................................................................... i 1.0
Introduction .......................................................................................................................... 1
1.1 Purpose ................................................................................................................................. 1 1.2 Scope ..................................................................................................................................... 1 2.0
Requirements Management Approach................................................................................. 1
3.0
Requirements Prioritisation Process ..................................................................................... 2
4.0
Project Metrics ...................................................................................................................... 3
4.1 Time....................................................................................................................................... 3 4.2 Cost........................................................................................................................................ 3 4.3 Quality ................................................................................................................................... 3 5.0
Requirements Traceability Matrix......................................................................................... 3
Sponsor Acceptance ........................................................................................................................... 5
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AIT Waste Water Treatment Facility: Requirements Management Plan
1.0
Introduction
1.1 Purpose This document describes the guidelines used by the TNLS within the AIT waste water treatment system project for establishing the requirements documents, requirement types, requirements attributes, and tractability in order to manage their project requirements. Project requirements are the requirements identified to meet the needs of the project and ensure its completion and readiness to hand over to operations. These consist mostly of non-technical requirements. The inputs for the requirements management plan include the Project Charter and Stakeholder Register.
1.2 Scope This plan will be a guideline for the management of requirements throughout the project lifecycle for the construction of a wastewater treatment system on the campus of AIT.
2.0
Requirements Management Approach
The approach which will be used for requirements management for the AIT waste water treatment system project will be broken down into four areas: requirements identification, requirements analysis, requirements documentation, and on-going requirements management. Requirements Identification:
The project team will facilitate various methods to collect
requirements which may include: interviews, focus groups, facilitated workshops, group creativity techniques, questionnaires and surveys. These will be conducted among the project stakeholders to ensure all requirements are captured. Requirements Analysis: TNLS shall analyse requirements to determine if they fall into project or product requirement categories. Additionally, this analysis will determine where in the WBS the requirements will fall or what work activities correspond to particular requirements. Accountability and priority for each requirement will also be determined as part of the analysis. Finally, metrics and acceptance criteria must be determined for all requirements in order to provide a baseline for understanding when a requirement has been fulfilled to an acceptable level.
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AIT Waste Water Treatment Facility: Requirements Management Plan
Requirements Documentation: Once requirements have been identified and analysed, they will be documented and assigned to accountable personnel. These requirements will be added to the project plan and the project team will determine what methodology the accountable personnel will use to track and report on the status of each requirement. All requirements will also be added to the project requirements document which must be completed before formal project closure is accepted by the project sponsor. On-going Requirements Management: Throughout the project lifecycle, TNLS will ensure all team members are reporting requirement status and raising any issues or concerns with their assigned requirements as appropriate. As the project matures there may be situations in which requirements must change or be altered in some way. The project team must follow the established change control process in order to propose any changes to requirements and receive approval from TNLS. On-going requirements management also includes receiving approval of all requirements by all vested parties as part of project closure.
3.0
Requirements Prioritisation Process
TNLS will facilitate stakeholder meetings in order to establish priorities for all project requirements. This project will use a three-level scale in order to prioritise requirements. The chart below illustrates these levels and defines how requirements will be grouped. Table 3.1 – Requirements prioritisation groups
Priority Level
Definition
High
These requirements are critical to the mission of the project. These are required in order for the project to advance to the next phase.
Medium
These requirements support the success of the project, but are not critical in order for the project to advance to the next phase.
Low
These requirements are quality and/or functional enhancements and are not crucial if time and resources are limited.
As the project moves forward and additional constraints are identified or there are issues with resources, it may be necessary for the project team and stakeholders to meet in order to determine what requirements must be achieved, which can be re-base lined, or which can be omitted. These determinations will be made in a collaborative effort based on the priorities of the requirements and which level they are assigned in accordance with the chart above. As any changes in requirements
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AIT Waste Water Treatment Facility: Requirements Management Plan
are made, all project documentation must be updated and communicated to all project stakeholders.
4.0
Project Metrics
Product metrics for the AIT waste water treatment system project will be based on time, cost, quality, and performance requirements. In order to achieve project success, the completed project must meet or exceed all established metrics.
4.1 Time
The construction works of the project must be completed during the academic break between July 2014 and September 2014, hence by the Thursday 28th of August 2014.
The project is required to be completed for handover by the end of September 2014.
4.2 Cost
The total project must be constructed within a budget of €455k.
Project Management and Consultancy costs must not exceed €110k.
The Treatment System must not exceed €62k.
A Contingency sum of €100k has been provided.
4.3 Quality
The treated effluent is required to meet the standards set out by the EPA.
The treatment process must reduce the hydraulic and biological loading on the municipal treatment system.
5.0
The project must be designed in accordance with relevant Irish and European standards.
Requirements Traceability Matrix
Below is the requirements traceability matrix for the AIT waste water treatment system project. The purpose of the requirements traceability matrix is to ensure all project requirements are completed in accordance with the project charter. This matrix provides a thread from all requirements throughout the project lifecycle. Any approved changes in project scope or requirements will result in changes to the traceability matrix below. Based on impacts of the approved changes, TNLS will
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AIT Waste Water Treatment Facility: Requirements Management Plan
make the necessary changes to the matrix and communicate those changes to all project stakeholders. Table 5.1 – Requirements Traceability Matrix Project Name Project manager QA Lead Req # 1 2 3 4 5 6 7 8 9 10 11 12
AIT Waste Water Treatment System TNLS TNLS Requirement Description Funding must be sourced Planning permission must be obtained Discharge licence must be obtained Road opening licence must be obtained Project scope must be established Project schedule must be developed The project budget must be estimated Effective project management must be in place A contractor must be procured Health and safety must be controlled during the project Treatment system must be designed to effectively treat effluent The treatment system must be constructed
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Project Sponser Consultant Engineer Target Completion Date Responsible Party AIT TNLS/Consulting engineer TNLS/Consulting engineer TNLS/Consulting engineer TNLS TNLS TNLS TNLS TNLS PSDP/PSCS Consulting Engineer Appointed Contractor
AIT T.B.C. Sep-14 Priority Completion Date High High Medium Medium High Medium Medium High Medium Medium Medium High
AIT Waste Water Treatment Facility: Requirements Management Plan
Sponsor Acceptance
Approved by the Project Sponsor:
____________________________________________
Project Sponsor: AIT
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Date: _____________________