2016-17
UBC SOCIAL ENTERPRISE CLUB | HIRING PACKAGE 2016-17
INTERNAL VICE-PRESIDENT OPERATIONS (HIRED) Typical Weekly Responsibilities: • Managing all constitutional requirements with the AMS and CUS, which includes:
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• Managing the membership sign-up process for the AMS • Developing and sending an annual budget of year’s operations to the AMS • Applying for any additional conditions or terms Being in charge of meeting minutes, booking rooms for meeting and events Preparing agendas for weekly team meetings Attending all Internal meetings (with President), working with the President to resolve any team conflicts Organizing the Google Drive and Dropbox folders Keeping other Execs on track of their responsibilities and deadlines Managing additional administrative activities as they arise throughout the year Leading coordination of who will plan biweekly team socials, including a start-of-year and endof-year retreat, events of interest in the social enterprise community, and casual events like pub nights, hikes, and day-trips Planning and conducting hiring of team-members, Executives, and Conference directors, which includes creating a hiring package, representing the club at career fairs, screening candidates, and conducting interviews
As VP operations, you will also be the club’s treasurer, which involves: • Balancing revenues and expenses • Handling our accounts held by the AMS • Processing cash/cheque reimbursements, payments, and floats • Working closely with the External team regarding finances and funding Average Time Commitment: • Up to 8-10 hours a week (tends to be heavier from August-October, with workload alleviating a bit for rest of the year)
Requirements for the Role: • Organizational and time management skills are key • Adaptability and reliability • Year-long time commitment to the role • Being a people-person (you will often have to follow-up with teammates and make sure they are •
maintaining accountability) Most importantly a passion for, or genuine interest in learning more about social enterprise
Nice to have, but not mandatory: • Money management experience
UBC SOCIAL ENTERPRISE CLUB | HIRING PACKAGE 2016-17
EVENTS DIRECTOR (1) (HIRED) Typical Weekly Responsibilities: • Working with the team to plan and orchestrate events throughout the year, and assisting with • • •
their coordination on the day of Reaching out to venues, food/drink providers, etc. and ensuring that everything is executed in a timely and organized manner Any additional coordination/logistical responsibilities as necessary Attending weekly Internal team meetings, in additional to weekly Executive team meetings to keep up communication and maintain cohesiveness for club’s overall strategy
Average Time Commitment: 4 hours a week; 5-6 hours a week near events
Requirements for the Role: • Experience in event planning • Ability to multi-task and oversee a number of operations simultaneously • Organization skills and punctuality are a must • Being comfortable with managing others and asking for follow-ups • Dedication to role and reliability • “Can-do” attitude • Strong written and spoken communication skills • Most importantly a passion for, or genuine interest in learning more about social enterprise Nice to have, but not mandatory: • Connections within the Vancouver social entrepreneurship/social business community
UBC SOCIAL ENTERPRISE CLUB | HIRING PACKAGE 2016-17
MARKETING VICE-PRESIDENT MARKETING (HIRED) Typical Weekly Responsibilities: • Developing a high-level vision for marketing strategy and campaigns to be carried out throughout •
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the year for the Social Enterprise Club’s events and Conference Scheduling and planning weekly Marketing team meetings, and working with Marketing Directors to: » Brainstorm graphics ideas » Check designs making edits if necessary » Document events and create promotional videos Setting up meetings with Events team, and coordinating necessary marketing plans Leading boothing efforts Overseeing all Marketing channels (social media, newsletter, website, etc.) and ensuring that they are updated regularly, according to schedule and that accountability of Marketing team-members is met Attending weekly Executive team and Conference team meetings in order to update the bigger team on Marketing’s activities and understanding overall strategy of upcoming projects Managing Marketing team as a whole and being point-of-contact for all Marketing activities for the rest of the club
Average Time Commitment: Up to 8-10 hours/week
Requirements for the Role: • Leadership and ability to manage a team • Experience with teamwork and readiness to work with others • Experience in organization and planning (context does not matter) • Experience with social media • Creativity skills • Strong communication skills • Most importantly a passion for, or genuine interest in learning more about social enterprise Nice to have, but not mandatory: • Photography skills • Experience with Adobe Illustrator or PhotoShop • Experience managing a Facebook Page, website, and/or WordPress account • Experience with Mailchimp • Videography skills
ASSOCIATE VICE-PRESIDENT MARKETING •
The Associate Vice-President Marketing will shadow the VP Marketing first term, and then transition into VP Marketing for second term
UBC SOCIAL ENTERPRISE CLUB | HIRING PACKAGE 2016-17
Typical Weekly Responsibilities: • Working with the VP Marketing to develop a high-level vision for marketing strategy and •
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campaigns to be carried out throughout the year for the Social Enterprise Club’s events and Conference Working with Marketing Directors to: » Brainstorm graphics ideas » Check designs making edits if necessary » Document events and create promotional videos Setting up meetings with Events team, and coordinating necessary marketing plans Working with VP Marketing to lead boothing efforts Working with VP Marketing to oversee all Marketing channels (social media, newsletter, website, etc.) and ensuring that they are updated regularly, according to schedule and that accountability of Marketing team-members is met Attending weekly Executive team and Conference team meetings in order to update the bigger team on Marketing’s activities and understanding overall strategy of upcoming projects Managing Marketing team as a whole and being point-of-contact for all Marketing activities for the rest of the club
Average Time Commitment: Up to 8-10 hours/week
Requirements for the Role: • Leadership and ability to manage a team • Experience with teamwork and readiness to work with others • Experience in organization and planning (context does not matter) • Experience with social media • Creativity skills • Strong communication skills • Most importantly a passion for, or genuine interest in learning more about social enterprise Nice to have, but not mandatory: • Photography skills • Experience with Adobe Illustrator or PhotoShop • Experience managing a Facebook Page, website, and/or WordPress account • Experience with Mailchimp • Videography skills
UBC SOCIAL ENTERPRISE CLUB | HIRING PACKAGE 2016-17
CREATIVE DIRECTOR Typical weekly responsibilities: • Designing promotional materials for print and web-use, which adhere to the SEC brand, including
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but not limited to: » Infographics » Logos and promotional posters » Editing photographs from events » Delegate handbooks and pamphlets for the Conference Contributing to the planning and execution of marketing campaigns, including any postering, boothing, and promotions on social media
Average time commitment: 2-3 hours a week; 4-5 hours a week leading up to the Conference
Requirements for the Role: • Experience with graphic design (Adobe Illustrator, Photoshop, and InDesign) • An eye for creating aesthetically appealing content • Teamwork capabilities • Punctuality and ability to meet short-term deadlines • Most importantly a passion for, or genuine interest in learning more about social enterprise Nice to have, but not mandatory: • Marketing and branding experience • Videography and photography skills
COMMUNICATIONS DIRECTOR (1) (HIRED) Typical Weekly Responsibilities: • Working in close connection with VP Marketing to carry out overall strategy and activities for Mar• • • • • •
keting campaigns Maintaining all of the Club’s social media, seeking engagement with the club’s audience through various social media platforms Send out newsletters and email marketing updates to online audience Updating content on the club website Promoting events online and in-person (boothing, posting flyers, etc.) Planning team photo-shoots to be presented on website and social media Attending weekly Executive team meetings to contribute to discussion and obtain updates from other portfolios in the club
Average Time Commitment: 4-5 hours a week
UBC SOCIAL ENTERPRISE CLUB | HIRING PACKAGE 2016-17
Requirements for the Role: • Ability to design and write appealing picture and email content • Excellent communication and writing skills, with a genuine passion for connecting with others • Excellent time management, punctuality, and reliability • Knowledge of various social media platforms (Facebook, Twitter, Instagram, etc.) • Self-motivated and able to take initiative • Most importantly a passion for, or genuine interest in learning more about social enterprise Nice to have, but not mandatory: • Experience managing online content (newsletters, emails, social media campaigns) • Having a sense of humour and overall charisma in writing/when speaking • Experience with Mailchimp and/or Hootsuite • Videography skills (Finalcut, iMovie, etc.)
EXTERNAL VICE-PRESIDENT EXTERNAL (HIRED) Typical Weekly Responsibilities: • Developing a high-level assessment of monetary needs for the Social Enterprise Club’s events •
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and Conference, and setting goals for funding Scheduling and planning weekly External team meetings, and working with Corporate Relations Directors to: » Create and maintain a sponsorship package to be presented to potential sponsors » Identify grants, funds, and sponsors whose values align with the Social Enterprise Club’s » Apply for funding Ensuring accountability for agreements and promises made to all sponsors, industry members, and other organizations Being the face of the club and representing us to other on-campus and off-campus organizations Being the point-of-contact for speakers, guests, and industry professionals before and during events Managing the SEC Gmail account, which includes replying to emails directed to SEC in general and redirecting emails that are directed to an executive specifically
Average Time Commitment: 4-6 hours a week; 6-10 hours a week near events
UBC SOCIAL ENTERPRISE CLUB | HIRING PACKAGE 2016-17
Requirements for the Role: • High level of organization and reliability • The ability to identify the interests of organizations and tailor the SEC message • Confidence with reaching out to individuals and organizations requesting monetary and in-kind • Sponsorship through various media channels • Excellent communication skills and general charisma, both in-person and in writing • Leadership and mentorship capabilities • Most importantly a passion for, or genuine interest in learning more about social enterprise Nice to have, but not mandatory: • Connections to relevant organizations both on and off campus
ASSOCIATE VICE-PRESIDENT EXTERNAL •
The Associate Vice-President External will shadow VP External first term, and transition into VP External for second term
Typical Weekly Responsibilities: • Working with the VP External to develop a high-level assessment of monetary needs for the •
• • • •
Social Enterprise Club’s events and Conference, and setting goals for funding Working with Corporate Relations Directors to: » Create and maintain a sponsorship package to be presented to potential sponsors » Identify grants, funds, and sponsors whose values align with the Social Enterprise Club’s » Apply for funding Ensuring accountability for agreements and promises made to all sponsors, industry members, and other organizations Being the face of the club and representing us to other on-campus and off-campus organizations Being the point-of-contact for speakers, guests, and industry professionals before and during events Managing the SEC Gmail account, which includes replying to emails directed to SEC in general and redirecting emails that are directed to an executive specifically
Average Time Commitment: 4-6 hours a week; 6-10 hours a week near events
Requirements for the Role: • High level of organization and reliability • The ability to identify the interests of organizations and tailor the SEC message • Confidence with reaching out to individuals and organizations requesting monetary and in-kind • Sponsorship through various media channels • Excellent communication skills and general charisma, both in-person and in writing • Leadership and mentorship capabilities • Most importantly a passion for, or genuine interest in learning more about social enterprise
UBC SOCIAL ENTERPRISE CLUB | HIRING PACKAGE 2016-17
Nice to have, but not mandatory: • Connections to relevant organizations both on and off campus
DIRECTOR OF PARTNERSHIPS (1) Typical Weekly Responsibilities: • Building and maintaining long term relationships with corporate sponsors through continuous • •
interaction over phone calls, in-person meetings and email Researching relevant speakers and professionals from the industry for various events, and contacting them Soliciting both new and existing organizations for in-kind sponsorship
Average Time Commitment: 4-6 hours a week
Requirements for the Role: • Excellent interpersonal and communication skills • Confidence and willingness to reach out to others by phone, email, or in-person • Willingness to take direction from VP External • Proficiency in writing professional emails to corporate partners and/or industry-members • Most importantly a passion for, or genuine interest in learning more about social enterprise Nice to have, but not mandatory: • Prior experience in fundraising • Cold-calling/sales experience
DIRECTOR OF SPONSORSHIPS (1) Typical Weekly Responsibilities: • Building and maintaining long term relationships with corporate sponsors through continuous • •
interaction over phone calls, in-person meetings and email Researching relevant speakers and professionals from the industry for various events, and contacting them Soliciting both new and existing organizations for monetary sponsorship
Average Time Commitment: 4-6 hours a week
Requirements for the Role: • Excellent interpersonal and communication skills • Confidence and willingness to reach out to others by phone, email, or in-person • Willingness to take direction from VP External • Proficiency in writing professional emails to corporate partners and/or industry-members • Most importantly a passion for, or genuine interest in learning more about social enterprise
UBC SOCIAL ENTERPRISE CLUB | HIRING PACKAGE 2016-17
Nice to have, but not mandatory: • Prior experience in fundraising • Cold-calling/sales experience
CONFERENCE CO-CHAIRPERSON (1) Typical Weekly Activities: • Setting vision for the annual Social Enterprise Conference, held in March and aims to inform, in• • • • • •
spire and empower students Working with Co-Chairperson and Social Enterprise Club President towards the club’s mission Creating the overarching structure, theme and vision for the conference Overseeing planning process, managing the Conference team and working with VPs and Directors to collaborate, plan and execute vision Securing and liaising with keynote speakers Attending weekly Executive team meetings in order to update the bigger team on the Conference’s activities Giving logistical support to the team where needed
Average Time Commitment 7-10 hours a week; 10-12 hours a week leading up to the conference
Requirements for the Role: • Knowledge and/or experience within the Social Enterprise field is a must • Passion for social entrepreneurship/innovation • Ability to develop a vision with clarity and focus • Ambition and keenness on success • Ability to energetically motivate and lead a team • Experience in event-planning • Confidence in reaching out to other organizations and professionals • Time commitment – this role will involve a lot of planning and coordination over the summertime and first-semester, but the hands-on implementation and intensiveness will occur in Jan-March 2016
Nice to have, but not mandatory: • Connections with social enterprises and business • Experience with planning a conference
UBC SOCIAL ENTERPRISE CLUB | HIRING PACKAGE 2016-17
CONFERENCE DIRECTORS (1-2) Typical Weekly Activities: • Working closely with Conference Chairperson and SEC team to plan and orchestrate the Conference • Liaising with everyone involved in the conference (speakers, workshop leaders, students/start• • • •
ups, UBC socially-minded clubs, student volunteers, venue managers) Assisting with attaining sponsors for conference (i.e. write-ups, presentations) Managing all bookings for conference and ensuring that terms and promises are adhered to Managing the recruitment, training, and coordination of volunteers Overseeing all volunteer activities on the day of the conference
Average Time Commitment: 4-5 hours a week; 7-8 hours a week leading up to the Conference
Requirements for the Role: • Time management and organization skills are a must • Dedication to role and reliability • Have an enthusiastic attitude and a willingness to take initiative • Attention to detail • Strong written and spoken communication skills • Time commitment – this role will involve planning and coordination over the summertime and •
first-semester, but the hands-on implementation and intensiveness will occur in Jan-March 2016 A passion for, or genuine interest in learning more about social enterprise
Nice to have, but not mandatory: • Event-planning experience • Connections within the Vancouver social entrepreneurship/social business communities