Summary of 2018 Annual Report
Discover the world at Leiden University
Contents Introduction ................................................................................................................................................................... 3 Key figures ..................................................................................................................................................................... 4 Governance structure as at 1 September 2018 ....................................................................................................... 5 Finances ......................................................................................................................................................................... 6 Consolidated Annual Financial Statements ............................................................................................................... 10 Unconsolidated Annual Financial Statements .......................................................................................................... 13
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Introduction This Summary of the 2018 Annual Report of Leiden University is a concise overview of the University’s management structure, key figures (students, degrees awarded, research and staff) and finances. For a more detailed report on Leiden University’s education and research, impact, knowledge valorisation, infrastructure, staff and finances, please see the Jaarverslag 2018 (in Dutch): universiteitleiden.nl/over-ons/ feiten-en-cijfers/jaarverslag
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Key figures All the figures include Medicine / LUMC, except for ‘FTE employed’ and ‘percentage of temporary academic staff in 1st source of funding’. The indicators in the area of education relate to different cohorts. Students
2014
2015
2016
2017
2018
Intake to bachelor’s programmes Year 1 (propaedeuse)
4,864
4,986
5,186
5,686
6,169
Of which with foreign nationality
8%
9%
12%
17%
19%
11%
14%
13%
11%
11%
Contact hours B-1 (% programmes with 12+ hours)
100%
100%
100%
100%
100%
Intake to master’s programmes
4,945
4,702
5,060
5,311
5,304
21%
28%
26%
28%
29%
24,449
25,812
26,840
28,103
29,541
4.0
4.1
4.1
4.1
4.0
Participants in Honours (excellence) tracks
Of which with foreign nationality Total number of students enrolled (ft+pt+external) Satisfaction of bachelor’s students (NSS; NSE) Satisfaction of master’s students (NSS; NSE) Diplomas and study success rate
3.9
4.0
4.0
3.9
2015
2016
2017
2018
Bachelor’s diplomas
2,992
3,449
3,687
3,737
3,845
(Post-)master’s diplomas
3,043
3,443
3,661
3,989
4,181
Non-negative BSA advice in 1st bachelor’s year
85%
87%
84%
84%
84%
Drop-out after 1 year (bachelor’s)
17%
14%
16%
15%
15%
Transfer after 1 year (bachelor’s)
6%
6%
6%
6%
7%
Completion rate of re-enrollers in 4 years (bachelor’s)
68%
69%
71%
70%
70%
Completion rate of 1-year master’s in 2 years
65%
67%
64%
66%
67%
Completion rate of 2-year master’s in 3 years
73%
71%
68%
66%
69%
Completion rate of 3-year master’s in 4 years
86%
91%
88%
82%
80%
Research
2014
2015
2016
2017
2018
411
406
417
423
447
Academic publications
5,533
5,726
5,656
6,094
6,413
Research capacity in FTE
2,265
2,321
2,393
2,460
2,510
PhDs completed
Average time to PhD completion
5.3
5.2
5.5
5.3
5.2
PhD completion rate in 6 years
62%
63%
61%
60%
60%
Staff employed
2014
2015
2016
2017
2018
Total FTE employed (year end)
3,667
3,847
4,020
4,193
4,274
Of which academic staff
1,353
1,416
1,535
1,606
1,638
Of which PhD candidates
725
767
770
774
774
Of which education & research support
402
417
406
440
431
Of which other support staff
1,143
1,202
1,265
1,323
1,382
% Women in more senior roles (academic staff only)
26%
27%
28%
31%
32%
% Female full professors
23%
23%
24%
26%
29%
% Temporary academic staff in 1st source of funding
39%
38%
38%
36%
32%
% UTQ (BKO) certificates
68%
87%
89%
93%
90%
Finances (in M€)
2014
2015
2016
2017
2018
309
319
325
337
358
Government contribution Tuition fees
51
57
61
64
68
NWO (incl. ZonMw) and KNAW
50
52
54
52
52
EU (incl. ERC)
32
34
38
37
40
Other third parties (incl. contract education)
81
87
87
90
96
Other income
33
41
36
42
38
Total income
557
590
601
623
652
Expenditure
526
560
586
614
650
Net result (profit / loss) Percentage of income that is work for third parties
4
3.8 2014
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25
2
5
-3
29%
29%
30%
29%
29%
Governance structure as at 1 September 2018 Board of Governors President: A.F. van der Touw, MA Executive Board Rector Magnificus and President: Professor C.J.J.M. Stolker Vice-Rector Magnificus: Professor H. Bijl Vice-President: M. Ridderbos, MSc
University Council President: C.J. de Roon, MSc
Faculties ■
Archaeology
Dean: Professor J.C.A. Kolen
■
Governance and Global Affairs
Dean: Professor E.R. Muller
■
Humanities
Dean: Professor M.R. Rutgers
■
Law
Dean: Professor J.P. van der Leun
■
Medicine*
Dean: Professor P.C.W. Hogendoorn
■
Science
Dean: Professor G.R. de Snoo
■
Social and Behavioural Sciences
Dean: Professor J.T. Swaab-Barneveld
The faculties consist of 29 institutes and 2 interfaculty institutes
Expertise centres/support services ■ Honours Academy ■ ICT Shared Service Centre (ISSC) ■ Knowledge Exchange Centre (Luris) – in collaboration with LUMC ■ Leiden University Libraries (UBL) ■ Real Estate (VG) ■ Safety, Health and the Environment (VGM) – together with and located at LUMC ■ Student and Educational Affairs (SOZ) ■ University Services Department (UFB) Administration and Central Services ■ Strategy and Academic Affairs Directorate (SAZ) ■ Administration Directorate (BV) ■ General Management and Legal Affairs (ABJZ) ■ Strategic Communication and Marketing Directorate (SCM) *
The Faculty of Medicine and the Leiden Academic Hospital together make up the Leiden University Medical Center (LUMC))
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Finances Financial result 2018 In outline, the 2018 financial year (consolidated) can be given as follows:
• Income rose by M€ 28.9 to M€ 652.3 (2017: M€ 623.4). The government contribution and tuition fees increased by M€ 20.7 and M€ 4.1 respectively. The revenues from work for third parties (research funded by 2nd and 3rd sources of funding, and contract education) rose by M€ 8 to M€ 187.7. Other income decreased by M€ 3.8 to M€ 38.2. • Expenditure rose by M€ 35.4 to M€ 649.5 (2017: M€ 614.1). Staff costs increased by M€ 21.7. This increase was caused mainly by the increase in staff numbers by 115 FTE to 6,153 FTE. The tangible costs increased by M€ 13.5. • The result for 2018, including the balance of the financial income and expenditure and after including the share of third parties (LUMC) came out at a loss of M€ 3.0. • The total assets rose to M€ 580.7 (2017: M€ 567), particularly due to an increase in the current assets (M€ 23). • The negative result is taken from the equity capital, which reduced to M€ 233 (2017: M€ 236.1). Solvency (percentage of total capital in equity capital) reduced to 40.1 per cent (2017: 41.6 per cent). The University receives from the Ministry of Education, Culture and Science (OCW) the first source of funding, which comprises the government contribution for education and research. In addition, the University receives tuition fees and income from third parties. This last category mainly consists of European grants, NWO grants and revenues from contract education. The changes in these contributions are indicated in the following table. Income 2018 (amounts in M€)
2014
2015
2016
2017
2018
309
319
325
337
358
Tuition fees
51
57
61
64
68
NWO (incl. ZonMw) and KNAW
50
52
54
52
52
EU (incl. ERC)
32
34
38
37
40
Other third parties (incl. contract education)
81
87
87
90
96
Other income
33
41
36
42
38
Government contribution
Total income Percentage of total income from work for third parties
557
590
601
623
652
29%
29%
30%
29%
29%
The following table compares the unconsolidated result for 2018 with the budget for 2018 and the actual result for 2017. The budget for 2018 was established by the Executive Board at the end of 2017. These figures do not include the income and expenditure of the education and research activities of the Faculty of Medicine / LUMC (but they do include the grant to the LUMC for these activities) and the income and expenditure of the affiliated parties Libertatis Ergo Holding BV (LEH) and Stichting Praesidium Libertatis, which are included in the consolidated annual financial statements.
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(amounts in M€)
2018
Budget 2018
2017
Income Government contribution
358.1
344.3
337.4
Tuition fees
68.4
68.0
64.3
Income from work for third parties
99.0
90.5
94.7
Other income
35.5
32.5
39.2
Total income
561.0
535.3
535.6
Expenditure Staff costs
339.8
327.1
321.6
Depreciations
31.9
34.2
30.8
Accommodation costs
45.6
37.4
39.8
144.1
138.6
139.4
Other expenditure
561.5
537.3
531.6
Balance of income and expenditure
Total expenditure
-0.6
-2.0
4.0
Financial income and expenditure
-1.4
-1.5
-1.5
Result before tax
-2.0
-3.5
2.5
Taxes
0.0
0.0
0.0
Result of participations
0.4
1.5
2.2
-1.5
-2.0
4.7
Net result
Budget 2018 and actual result 2018 and 2017 (unconsolidated) The net result for the 2018 financial year is a loss of M€ 1.5, which is slightly higher than the budgeted result of -/- M€ 2.1. The difference between the budget and the actual result (unconsolidated) can be explained in broad terms as follows: Income • Government contribution: this item is more than M€ 14 higher than budgeted. The main changes are an adjustment of the macro-framework of the Ministry of Education, Culture and Science (OCW) (M€ 5.3), and the 2018 wage & price adjustment received from OCW (M€ 7.7), and the compensation for the reduction (by 50%) of tuition fees for first-year students (M€ 1.9). • Tuition fees: the tuition fees are higher (M€ 0.4) than the budgeted level because of the higher number of students, including international students, enrolled. • Income from work for third parties: this item comes out at M€ 8.5 higher than the budgeted level due to an increase in income from the third source of funding in various units (including contract education). • Other income: this income stands at approximately M€ 3 higher than the budgeted level as a result of various increases within the units.
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Expenditure • Staff costs: the staff costs amount to more than M€ 13 higher than budgeted. This is attributable to the new Collective Labour Agreement (CAO) (wage increase 2 per cent), higher staff numbers than budgeted, the costs for provisions (including redundancy allocations) and an increase in hiring temporary staff in several units. • Depreciations: the depreciation costs were M€ 2.3 lower than the budgeted level. • Accommodation costs: these costs were approximately M€ 8 higher than the budgeted level, partly because of allocations to asbestos treatment, higher rental and cleaning costs, and the charging of the preparation costs of major investment projects to the operating costs. • Other expenditure: this expenditure was M€ 5.7 higher than budgeted. Part of this relates to the transfer of the Gravitation grants from the Ministry of Education, Culture and Science (OCW) to other participating universities and the rise in expenses in line with the increase in the income of various units. Changes to result compared with budget 2018 (amounts in M€)
2018
Budgeted result
-2.1
Effect on result of increase in government contribution (change in macro-framework)
6.7
Adjustment to pro rata VAT scheme (by Taxation Dept.)
-1.0
Result for participations
-1.1
Change in tuition fees (on balance) Result from innovation resources Result from contingencies
1.0 -0.8 0.8
Other resources
-0.3
Mutation in result from area development
-0.4
Real estate development costs for operations
-2.2
Allocation for asbestos
-4.0
Improvement in result of units and work budgets Actual result 2018
1.9 -1.5
Financial income and expenditure The balance of the financial income and expenditure comes out at approximately the budgeted level. Participations This item shows the change in the value of Libertatis Ergo Holding BV (LEH). A positive result of M€ 0.4 was recorded). Application of resources from quality agreements In 2018, OCW made available the first tranche of the resources from the quality agreements (student loan system). The Executive Board, with the approval of the University Council, decided to make these resources available to the faculties. An amount of M€ 7 was distributed among the faculties on the basis of their share in the number of governmentfunded bachelor’s students. The faculties presented their proposals for the use of these resources to the faculty councils in their 2018 budgets. The resources will be used in line with the priorities indicated in the Strategic Agenda for Higher Education and Research. In 2018 the faculties expended a sum of M€ 6.7 on the different projects included in the plans for that year. The remaining sum will be expended in 2019.
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Priority
k€
Promoting small-scale and intensive teaching
2,590
Attention for specific target groups
991
Strengthening job market orientation
718
Improving study success
714
Updating the range of programmes
604
Promoting talent programmes
546
Study facilities and digitisation
540
Total
6,703
A large proportion of the resources have been used to promote small-scale and intensive teaching. Several faculties have invested in extra lecturers and teaching support, including for practical sessions and thesis supervision, but also for developing and applying digital teaching methods. Most faculties have also focused on activities for strengthening the job market orientation of their students and enhancing their study skills. The faculties have also opted for specific measures, such as broadening the honours programmes or supporting students studying abroad. Use of resources Leiden University is aware of the pressure from society to provide maximum transparency regarding its use of public resources. In this context, since 2013 the annual report has provided insight into the distribution of direct and indirect expenditures. This can be seen in the table below. Distribution of expenditures 2018 (amounts in M€)
Salaries and social security costs Of which salaries and social security costs academic staff Hiring of staff Other staff costs Subtotal staff costs Depreciations
Direct costs Teaching
Research
Subtotal direct
91.4
115.3
206.7
71.2
104.3
175.6
6.3
11.6
17.9
Indirect costs
Total
93.8
300.6
14.1
32.0
0.0
0.0
0.0
7.3
7.3
97.7
126.9
224.6
115.2
339.8
0.0
3.6
3.6
28.4
31.9
Of which buildings
20.6
Accommodation costs
0.0
0.2
0.2
45.3
45.6
Other – Travel and accommodation costs
2.2
8.2
10.4
0.7
11.1
Other – Other costs
2.3
9.6
11.9
44.5
56.4
28.8
43.9
72.6
4.1
76.7
Other – income transfers Subtotal material expenditures Total expenditures
33.3
65.5
98.7
123.0
221.6
131.0
192.4
323.3
238.2
561.5
The percentage for education, determined on the basis of the direct salary and social security costs, was 44 per cent in 2018 (research 56 per cent). This percentage remains the same as in previous years. The distribution between ‘direct’ and ‘indirect’ was made up as follows: • Academic staff (WP) are designated as direct and are divided between teaching and research on the basis of the estimated amount of time spent per staff category. Some of the faculty’s support and management staff (OBP) are regarded as direct and are allocated to teaching and/or research on the basis of their functions. The remainder of the support staff are regarded as indirect. • In the case of the faculties, the hired staff are regarded as direct and as such are divided between teaching and research. The allocation key is the percentage distribution of the salary and social security contributions of the WP
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(first flow of funds) or the actual costs (second and third flow of funds). The cost of hiring support staff has been designated as indirect. • The material expenditures of the first flow of funds are designated as indirect, apart from the travel costs incurred by the faculties and institutes. These are regarded as direct and are distributed over teaching and research on the basis of the percentage distribution of salary and social security contributions of the WP (first flow of funds) or the actual costs (second and third flow of funds). The material expenditures of the second and third flow of funds are designated as direct. • The income transfers item is the other exception to material charges. The income transfers in the first flow of funds at the Faculty of Humanities have been classified as direct (teaching), as have those at the Faculty of Science (research). The current transfers also include the contribution to the LUMC. The transfer of personnel to the LUMC is divided on the basis of a distribution of the salary costs (based on the distribution of the number of FTEs) between research and teaching as estimated by the LUMC.
Consolidated Annual Financial Statements Consolidated balance sheet (after appropriation of profit) (amounts in M€) 1
31-12-18
31-12-17
Assets Fixed assets
1.1
Tangible fixed assets
311.0
321.9
1.2
Financial fixed assets
20.2
19.1
Total fixed assets
331.2
341.1
Current assets 1.3
Stocks
1.1
0.8
1.4
Receivables
39.8
37.9
1.5
Securities
16.2
17.9
1.6
Liquid assets
192.4
169.4
Total current assets
249.4
226.0
Total assets
580.7
567.0
2
Liabilities
2.1
Group capital
2.1.1
Equity capital
2.1.2
Minority interest of third parties
232.7
235.8
0.3
0.3
Total group capital
233.0
236.1
Loan capital
10
2.2
Provisions
29.4
30.7
2.3
Long-term creditors
68.0
64.3
2.4
Short-term creditors
250.2
236.0
Total loan capital
347.6
331.0
Total liabilities
580.7
567.0
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Consolidated statement of income and expenditure (amounts in Mâ‚Ź) 3
Income
3.1
Government contribution
3.2
Tuition fees
3.3
Income from work for third parties
3.4
Other income
3.5
Total income
4
Expenditure
4.1
Staff costs
4.2 4.3 4.4
358.1
2017
337.4
68.4
64.3
187.7
179.7
38.2
42.0 652.3
623.4
441.0
419.3
Depreciations
35.9
34.4
Accommodation costs
49.9
44.2
Other expenditure Total expenditure Balance of income and expenditure
5
2018
Financial income and expenditure
122.6
116.3 649.5
614.1
2.8
9.3
-2.2
-1.1
Result before tax
0.6
8.2
Taxes
0.1
-0.3
Result of participations
0.2
1.8
Result after tax
0.7
10.4
Share of third parties in result (LUMC)
3.8
6.0
-3.0
4.4
Net result
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Consolidated statement of cash flow (amounts in Mâ‚Ź)
2018
2017
-3.0
4.4
Cash flow from operating activities Net result Corrected for: Depreciations (excl. LUMC)
32.0
30.8
Changes in provisions (excl. LUMC)
-1.2
-3.5
Subtotal
30.7
27.3
Changes in current assets Stocks
-0.3
0.0
Receivables
-1.9
-1.2
1.7
0.1
Securities Short-term creditors
14.1
16.5
Total cash flow from business operations
13.6
15.4
Total cash flow from operating activities
41.3
47.0
Cash flow from investment activities Investments in tangible fixed assets
-21.0
-24.9
0.0
0.0
(Dis)investments in participations
-0.9
0.2
Changes in loans
-0.3
3.3
Disinvestments in tangible fixed assets
Total cash flow from investment activities
-22.1
-21.3
Cash flow from financing activities Increase in long-term creditors Repayment of long-term creditors Total cash flow from financing activities Change in liquid assets
Opening balance of liquid assets Change in liquid assets Closing balance of liquid assets
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4.9
1.3
-1.2
-1.8 3.7
-0.6
22.9
25.1
169.4
144.3
22.9
25.1
192.4
169.4
Unconsolidated Annual Financial Statements Unconsolidated balance sheet (after appropriation of profit) (amounts in Mâ‚Ź) 1
31-12-18
31-12-17
Assets Fixed assets
1.1
Tangible fixed assets
310.9
321.9
1.2
Financial fixed assets
38.5
37.6
Total fixed assets
349.4
359.4
Current assets 1.3
Stocks
1.4
Receivables
1.5
Securities
1.6
Liquid assets
1.1
0.8
38.4
36.5
0.0
0.0
174.1
150.1
Total current assets
213.6
187.4
Total assets
563.0
546.8
216.4
218.0
2
Liabilities
2.1
Equity capital
2.1.1
Equity capital Loan capital
2.2
Provisions
29.4
30.6
2.3
Long-term creditors
68.0
64.3
2.4
Short-term creditors
249.2
234.0
Total loan capital
346.5
328.9
Total liabilities
563.0
546.8
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Unconsolidated statement of income and expenditure (amounts in Mâ‚Ź) 3
Income
3.1
Government contribution
2018
358.1
344.3
2017
337.4
3.2
Tuition fees
68.4
68.0
64.3
3.3
Income from work for third parties
99.0
90.5
94.7
3.4
Other income
35.5
32.5
39.2
Total income 4
Expenditure
4.1
Staff costs
4.2 4.3 4.4
535.3
535.6
327.1
321.6
Depreciations
31.9
34.2
30.8
Accommodation costs
45.6
37.4
39.8
Other expenditure
Balance of income and expenditure 5
561.0
339.8
Total expenditure
144.1
138.6
139.4
561.5
537.3
531.6
-0.6
-2.0
4.0
Financial income and expenditure
-1.4
-1.5
-1.5
Result before tax
-2.0
-3.5
2.5
0.0
0.0
0.0
Taxes Result of participations Net result
14
Budget 2018
su mma ry o f l ei d e n u n iv e r s it y 2 01 8 an n ua l re p ort
0.4
1.5
2.2
-1.5
-2.0
4.7
Unconsolidated statement of cash flow (amounts in Mâ‚Ź)
2018
2017
-1.5
4.7
Cash flow from operating activities Net result Corrected for: Depreciations (excl. LUMC)
31.9
30.8
Changes in provisions (excl. LUMC)
-1.2
-3.6
Subtotal
30.7
27.2
Changes in current assets Stocks
-0.3
-0.1
Receivables
-1.9
-0.7
Short-term creditors
15.1
16.9
Total cash flow from business operations
12.9
16.2
Total cash flow from operating activities
42.1
48.1
Cash flow from investment activities Investments in tangible fixed assets Disinvestments in tangible fixed assets
-21.1
-25.0
0.1
0.0
(Dis)investments in participations
-0.4
-2.1
Changes in loans
-0.5
4.1
Total cash flow from investment activities
-21.9
-23.0
Cash flow from financing activities Increase in long-term creditors Repayment of long-term creditors Total cash flow from financing activities Change in liquid assets
Opening balance of liquid assets Change in liquid assets Closing balance of liquid assets
su mma ry o f l ei d e n u n iv e r s it y 2 01 8 an n ua l re p ort
4.9
1.3
-1.2
-1.8 3.7
-0.6
23.9
24.4
150.1
125.7
23.9
24.4
174.1
150.1
15