TEST SANITISE PROTECT DISTANCE TRACK COVID-SECURE CAMPUS GUIDELINES UNIVERSITY OF EAST LONDON 2020
Our world-leading university sector is an important jewel in London’s crown. Universities contribute much to the capital, including delivering ground-breaking research, fuelling the city’s economic performance and bringing in students from a diverse range of backgrounds to develop the skills they need to succeed. That is why it is so important to keep London open to study. Given the impact of COVID-19, this must be done carefully and safely. So it’s fantastic to see that the University of East London has put in place such a comprehensive set of guidelines and for achieving that on its campuses. Come the start of the new academic year in the Autumn, UEL will be ready for a great student experience.’ Paul Drechsler CBE Chairman, London First
Amazon Web Services (AWS) is pleased to support the University of East London in the launch of their dual-delivery educational model which provides an integrated learning platform (synchronously on-campus and on-line) for students. By hosting their Virtual Learning Environment in AWS Cloud, the University can ensure each student and educator has access to their learning modules whenever and wherever they need them. Our collaboration supports the University’s Vision 2028 to advance careers-1st education, reinforcing the digital skills agenda and increasing access to education through technology for all learners.’ Paul Grist, Head of Education, International, Amazon Web Services
INDEX 1.0 What is a Covid-Secure Campus? 2.0 An introduction to the Dual-delivery Education Model 3.0 Returning to Campus
3.1 3.2 3.3 3.4
Before students return to Campus Before staff return to Campus Students Returning to Campus Staff Returning to Campus
4.0 Covid-secure environments
4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8
Transport Public Spaces Teaching & Learning Environment Office Working & Student-facing Services Halls of Residence Accommodation Hospitality & Retail Sport & Sports Facility Provision Placements & Other Work-based Learning
1.0 What is a Covid-Secure Campus? While the course of the COVID-19 global pandemic remains uncertain, our University has begun its journey of transformation to adapt to the ‘new norm’; these guidelines set out to inform you on what our Covid-Secure Campus environment will be. We have three objectives that guide us:
1. Our safety first – we will create a healthy and Covidsecure campus environment, keeping our community informed and empowered with the knowledge required to keep ourselves and each other safe and protected. 2. An inclusive, high quality learning environment – our new academic year plan aims to ensure that all our students and staff will be able to access, engage and deliver a high quality, careers-focused, student-centred learning experience, irrespective of individual or community health requirements and risks. 3. Advancing careers 1st education & research – we must continue to build on our advances in developing professional fitness, mental wealth and the employability-readiness of our graduates. Our education and research are centred on making a positive difference to people and planet We have developed a set of Covid-secure campus guidelines, informed by the World Health Organisation, Public Health England and our own academic experts, and compliant with British government advice and regulation. The active application of these guidelines aims to create a healthy, covid-secure campus environment, developing a high level of confidence in our ability to manage and minimise potential coronavirus transmission, facilitate targeted risk assessments and action plans for individual health needs where required and enables the University to be prepared in case of wider national changes to policy and response. These guidelines are based on 5 key principles: Test, Sanitise, Protect, Distance, Track.
The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
Our return to campus plans are underpinned by 5 key principles to ensure the safeguarding of our university community Test
Sanitise
Protect
Distance
Track
To provide reporting mechanisms for daily health self-assessment, on-campus key symptom identification and direction to both viral tests and anti-body testing. To ensure all high-use surfaces are regularly deep-cleaned and disinfected and that all Campus users are aware of their responsibility to maintain high standards of personal hygiene including access to hand-washing facilities. To ensure all campus users have due regard and access to for personal protective equipment including facemasks and that protections are in place to prevent possible non-touch transmission. To ensure routes around campus sites and within specific environments provide clear guidance and adherence to necessary physical distancing measures and capacity requirements. To ensure campus users are updated daily on Campus status, that all learners have access to a learning pathway and that all staff members can deliver their roles, in a Covid-secure environment aligned with individual health needs and national policy changes. The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
CONTINUING TO PROVIDE EXCELLENT TEACHING AND SUPPORT SERVICES IN THESE CHALLENGING TIMES The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
EACH OF THESE 5 PRINCIPLES HAVE 3 BASELINE FOUNDATIONS OF PROTECTION These guidelines are monitored and evaluated as each area returns to campus at the University of East London. We will keep this list updated and provide more information as it becomes available. Should any member of our community have questions which relate to the guidelines presented in this document, please contact us via: Covid19Enquiries@uel.ac.uk
The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
Daily wellness reporting
Facemasks / coverings required on campus
On –campus temperature checks
Enhanced cleaning on high touch point areas
Direct to diagnostic & antibody testing
Daily wellness reporting follow up Personalised learning pathways Campus transmission alert level communications
Protective screens
Anti-bacterial sanitisers at all public entrances & elevators
Maximum capacity indicators across all environments
High intensity deep cleaning
Rotation schedules, advanced ordering & bookable services access
Ozone filters & anti-microbial air-conditioning
Signed physical distancing walkways & environmental bubbles
The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
2.0 An introduction to the Dual-delivery Education Model From September 2020, all University of East London programmes are accessible in an innovative ‘dual-delivery’ mode. Our dual-delivery model – prepare, participate, practice draws on evidence-based educational attainment models (including the flipped classroom, the station rotation and the flex model of blended learning). The traditional ‘classroom’ is transformed into a central learning lab (CLL) that can be accessed both physically on-campus, including digitally connected lecture rooms, labs, maker spaces, rehearsal rooms and simulation suites, at the same time as live, synchronous streaming of these timetabled sessions via cloud-based applications. Every module provides a structured approach to practice application of what you’ve learnt, solve real-world problems and develop professional competencies. Learning is moved from being primarily a ‘passive’ experience to an ‘active’ one for students with increased collaboration opportunities and regular feedback to enhance the development of competencies and skills. Specific disciplinary requirements across the University require adaptation of the dual-delivery model to ensure an optimum student experience. Which version of the model a student will be on will be dependent on the academic discipline of their course, their own personal health circumstances and risk assessment together with national changes in health policy. This document should be read in parallel with the Dual-delivery model guidelines available on-line at www.uel.ac.uk. There are three versions of this dual-delivery model:
The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
Flipped & Flex Model all live, timetabled CLL sessions are available on-campus and on-line synchronously (which are also recorded for asynchronous engagement).
Station Rotation Students rotate on a ďŹ xed schedule between on-line, live CLL sessions and on-campus live, CLL sessions (which are also recorded for asynchronous engagement).
Individual rotation whilst the cohort overall may operate in either flipped or station rotation learning modes, students have a personalised schedule based on individual learning needs and health requirements.
The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
DUAL DELIVERY CENTRAL LEARNING LAB
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Digitally- connected lecture & seminar rooms, labs, maker spaces, rehearsal rooms & simulations suites
Live, synchronous digital streaming of on-campus sessions via cloud-based applications (which are also recorded)
24/7 GLOBAL, PERSONALISED LEARNING ENVIRONMENT Expert- to-student & peer –to-peer increased collaboration & networking opportunities
Analysis, application, problem solving & competency development driven by Microsoft Innovative Educators-certified tutors, practitioners & state-of-the-art researchers
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YOUR DEGREE / YOUR CAREER PASSPORT / YOU’RE FUTURE READY The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
3.0 Returning to Campus Due to the coronavirus pandemic, as of June 2020, only the Royal Albert Dock Campus is open to residents in our Accommodation Halls and on-campus key workers. All teaching, learning and wider University student services are being delivered remotely. Through the summer months, our campuses are being transformed to the ‘new normal’ with heightened safety protocols and entry screening processes in effect as all Campuses open for the new academic year.
3.1 Before students return to campus i.
You will be invited to set-up your account for the University of East London’s new student journey portal: Track My Futures. This provides signposts to all University services and to your own learning and personal development journey together with your delivery learning pathway and timetable.
ii.
Before being able to access all services via this portal you will be asked to enroll online (or re-enroll / register). As part of enrolment/registration, you must complete a health assessment that will support allocation of the learning pathway optimal for you.
iii.
You will also be required to download the UEL Safety app (which you can access from your UEL Track My Futures portal) to provide health and safety alerts and communications.
iv.
You will receive your course and module timetable (this may be in a flipped and flex or in a station rotation model).
The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
v.
For students in health categories 1, 2, 3 or 4 as outlined in Figure 1, you will be asked to complete an individual health/risk assessment, which will identify your status in relation to Covid 19. This will help us to plan your access to campus and individual rotation timetables will be provided. All students (and staff) are required to provide daily updates on any appearance of Covid-19 symptoms (reported via Track My Futures) with timetables being adjusted accordingly.
Figure 1 Health Assessments: managing health & safety risk
All students & Staff (who are fit & well) Extremley clinically vulnerable Clinically at increased risk In self-isolation (with symptoms or in a household with symptoms Caring responsibilities in a shielded household
The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
3.2 Before Staff Return to Campus – Complete the compulsory, on-line training module: UEL Covid-19 Return to Campus – Complete the health risk assessment and secure electronic sign-off by line manager – Be invited and approved to return to campus by line manager – Register on-line to record daily health updates and download the UEL Safety app to receive health alerts and communications
3.3 Students Returning to Campus – Students will be required to complete an initial self- risk assessment, in addition to watching a short Covid-19 safety video. This risk assessment will link into a personalised learner pathway where applicable. – Provide a daily well-being update via UEL Track My Futures (only proceed to Campus if directed to) – Bring & wear your UEL id card and a face covering at all times, indoors and outdoors (the only exception is if working alone in a closed workspace) – At the designated Campus check-in point, get your temperature taken. You will only be allowed to proceed onto Campus if you do not have a high temperature. – Follow all posted signage, floor markings and schedules – Disinfect your workspace and practice hand hygiene – Leave campus immediately if you start to experience any Covid-19 symptoms (a high temperature; a new, continuous cough; a loss of, or change to, your sense The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
of smell or taste: https://www.nhs.uk/conditions/coronavirus-covid-19/symptoms/). Self-report (via Track My Futures) to update your timetable. – Follow all Covid-secure campus guidelines. Please ensure you leave extra time to get to your on-campus CLL sessions. – Students arriving on campus for scheduled teaching and learning activities will be asked to check in to the UEL Safety app (and check out again on departure).
3.4 Staff Returning to Campus – Staff will be required to complete an initial self- risk assessment, in addition to watching a short Covid-19 safety video. – Provide daily well-being online update (only proceed to Campus if directed to) – Bring & wear your UEL id card and a face covering at all times, indoors and outdoors (the only exception is if working alone in a closed workspace) – At the designated Campus check-in point, get your temperature taken. You will only be allowed to proceed onto Campus if you do not have a high temperature. – Follow all posted signage, floor markings and schedules – Disinfect your workspace and practice hand hygiene – Hold all meetings remotely via Microsoft Teams rather than in person – Leave campus immediately if you start to experience any Covid-19 symptoms (a high temperature; a new, continuous cough; a loss of, or change to, your sense of smell or taste: https://www.nhs.uk/conditions/coronavirus-covid-19/symptoms/). Self-report via UEL Safety app or inform your line manager in the usual way. – Follow all Covid-secure campus guidelines. Please ensure you leave extra time to get to your on-campus sessions – Staff arriving on campus for scheduled activities will be asked to check in to the UEL Safety app (and check out again on departure).
The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
4.0 Covid-Secure Environments There are 8 main environments that our students and staff may find themselves in as part of their University experience:
The 5 key principles are applied to each of the following University Environments Transport
Public Spaces
Teaching & Learning Environment
Office Working
Halls of Residence Accommodation
Hospitality & Retail
Sport & Sports Facility Provision
Placements & Other Workbased learning
The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
THE FOLLOWING SECTIONS OUTLINE HOW OUR 5 KEY PRINCIPLES AND 15 FOUNDATION PROTECTIONS ARE EXPANDED AND ADAPTED FOR EACH OF THESE ENVIRONMENTS. The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
4.1 Transport Travelling to & from Campus For staff that wish to travel to campus in their personal vehicles: – Timed booked car parking will be available to accommodate working rotas. – Additional cycle storage facilities will be made avaible at each site and cycle to work scheme for staff extended. A cycle bursary scheme will be introduced for students. – Government advice on travelling by public transport should be followed.
Campus to campus To ensure safe travelling for our staff and students in-between our campus sites, we will be: – We have introduced additional inter-campus shuttle bus services with a safe capacity maintained on board and at pick-up points. – During peak times, safety marshals will ensure social distancing is maintained while using the campus-to-campus travel service. – All passengers will be asked to wear face coverings on campus to campus transport and hand sanitiser will be provided at entry point. As per all public space safety measures high contact points will have enhanced cleaning in addition to the regular cleaning schedule.
The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
4.2 Public Spaces Heightened safety protocols and entry screening processes are in place in all designated entrances on our Docklands, Stratford, & University Square Stratford campus sites. Following online daily wellness reporting, all campus users will be required to pass through temperature screening zones and ensure face coverings are worn at all times in public spaces. Library, Archives and Learning Services Building – Individual and bookable study spaces as well as self-service at Docklands and Stratford Libraries will be offered; signage and floor markings will facilitate social distancing. – E-resources and virtual support will continue to operate. – Access schemes for external users will be made available. – Click & Collect Service – Users will be able to search and reserve items online and collect from both the Docklands and Stratford Libraries. – Self service will be in operation for account management.
Knowledge Dock – External business users will have access to business units within the Knowledge Dock building. You will therefore be required to complete a self-risk assessment and the Covid 19 health and safety programme. Whilst in your allocated office face coverings remain encouraged to use.
Lifts – Access to lifts is limited to usage by disabled persons or persons with mobility issues only.
Reception & student facing services – Mobile screens have been placed in spaces such as receptions, service desks and other spaces where social distancing requires this.
The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
– To manage queues and avoid formation of large groups, student-facing services will be accessible both online and on-campus by bookable appointment.
Walkways and routes around campus – One-way pedestrian systems have been introduced in high footfall areas. This includes pathways leading to teaching spaces, offices, retail spaces and buildings; – Some spaces have been marked with physical distancing signage, and a monitored/ managed queuing system is applied. In larger open spaces we are using floor chevrons, for example in the central square on our Docklands campus to ensure social distancing measures are adhered to where outdoor seating space is made available.
Testing Covid19 facilities – We are facilitating testing in partnership with local General Practitioners and the NHS, linked to individual health, safety and risk assessments. – We are working towards making anti-body testing available on campus.
Safety – We are launching the UEL Safety app, to include features which allow ‘check in & out’ of campus, have direct contact with health and wellbeing services, facilitate reporting of matters of concern and stay connected to both the university COVID-19 information page and the government’s webpage. This will also include a link to the NHS Covid-19 contact tracing app. – We have introduced enhanced cleaning for high-touch surfaces and common areas such as lift panels and buttons, light switches, hand railings, door handles. In addition to this, hand sanitiser stations are in high-traffic areas i.e. campus entrances, exits, elevator, washrooms. – Hand sanitising dispensing unit’s installation i.e entry points to campus, lifts, office entrances, restaurants etc. – Clear sign posting on hygiene guidelines and use of public spaces.
The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
4.3 Teaching & learning environments On campus lectures & learning activities – Lectures and other teaching and learning experiences will be timetabled using a staggered schedule and break-times will be scheduled to ensure that corridors, circulation routes and learning environments do not become overcrowded; – Equipment used in teaching and learning activities will be cleaned after use in addition to the usual cleaning schedule.
Research-related activities (including public engagement and knowledge exchange) – Activities of a type resembling those covered elsewhere in this document (e.g. deskbased research, such as involving archival materials or computational modelling etc.) will follow the guidance provided. – Researchers and Post-graduate Research students (supported by their Director of Studies) working in conditions or performing activities not covered elsewhere in this document, will be required to complete a risk assessment to describe project-specific risks and mitigation. The risk assessment will be assessed by the university’s Covid-19 Risk Assessment Sub-Committee and approval will be granted on a case-by-case basis.
4.4 OfficeWorking We have created a “Welcome Back To Campus” program for staff, to inform them of the workplace protocols in line with government’s advice, this will include:
The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
– Workplace distancing protocols: reconfiguring of seating and tables to maintain spacing and reduce face-to-face interactions. Continued remote working where possible, with student-facing services staff prioritised on campus; staff will be split into shift groups; the grouping will be by varying skillset; allowing for isolation should virus symptoms be present. – Cleaning arrangements: high traffic contact zones & points such as IT equipment, desks and chairs, door handles, printers, kitchen equipment will be cleaned frequently throughout the day. – Eating and drinking and guidance: rotation on kitchen use maximum of 2 people from shift group/team, use of fridges for personal food. – The mental health & wellbeing staff support programme including Ill health reporting via UEL Safety app. – End of day protocols, particularly where an alternative team may be working on site; clear desk policy; at the end of each workday – Meetings: all group meetings via Teams unless in-person meetings are unavoidable in which case adequate spaces where social distancing can be observed will be used.
4.5 Halls of Residence accommodation – Access to halls for residing students only – All residential students will complete a self- assessment risk and daily health questionnaire, in addition to watching a short Covid-19 safety video. This risk assessment will link into a personalised learning pathway where applicable, which may include specific requirements within the residential context. – All lobbies have hand sanitiser dispensers, and enhanced cleaning will take place in addition to regular cleaning process. This will include all touch points such as door handles, hand/stair rails etc. – Incoming international students staying on-campus will be provided with a quarantine support package for the duration of any government-required quarantine period following international travel. The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
– Kitchen usage will be managed on a ‘shared-household basis’ and allocated shopping collection time from our on-campus retail store will be offered. – Service wash laundry services will be made available. – Residential students will utilise the UEL Safety app to keep in contact with support services, including informing the team if a period of self-isolation is required. – The Residential Life team and campus security will provide round-the-clock support and face to face meetings will be facilitated by appointment only.
4.6 Sport & sports facility provision We recognise the importance of sport and physical activity to our community. The development of healthy lifestyles is key to the university Vision 2028 and we will take every step possible to ensure that a safe return to our sport and physical activity provision is enabled. Fitness centre – Bookable time slots will be available for sessions in the gym, studio and outdoor court area. – Equipment (including mats etc) will be cleaned in between use, by the customer or staff member using appropriate products – Signage/equipment reflect physical distancing requirements. Physically-distanced equipment will be ‘in use’ and all other equipment will be removed or clearly marked as not in use (where equipment cannot be removed). – The gym will have a reduced capacity to ensure social distancing; access will be via booking only. – No sweat towels are to be taken onto the gym floor.
The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
– Changing room and lockers will be accessible with appropriate measures in place. – There will be a minimum of a 10-minute window in-between classes, so there is no ‘waiting around’ in groups and adequate cleaning can take place; group classes will be organised in a series of formations to comply with social distancing, with appropriate spacing between participants. – Classes will be streamed online for those who cannot access the Centre. – circulation routes and learning environments do not become overcrowded; – Equipment used in teaching and learning activities will be cleaned after use in addition to the usual cleaning schedule.
Reception and access to facilities – The Reception desk will be open with social distancing measures in place. – Sports Dock Gym users to check their temperature before arrival and sign an induction/health assessment when booking slots.
Arenas/Events – Our sport and physical activity provision will comply with UK Active , Sport England, BUCS and individual sport governing body guidelines at all times and fixtures and competitive games will be arranged accordingly. – Sports which are not permitted will be removed and reintroduced in a phased approach according to Government guidelines.
4.7 Hospitaliy & Retail – Contactless payments only will be applicable until further advised. – Outlets will offer take away only options and outdoor seating will be appropriately spaced to enable social distancing. We will review this in accordance to future government guidance on indoor dining for restaurants. – Vending machines will remain in use but will be closed through specific times to carry out touch point cleaning. The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
4.8 Placements & Other Work Based Learning – The entire placement recruitment process including application, interviewing and induction is currently taking place remotely. We are offering 1-2-1 support with this. – Home/EU and Tier 4 International students are being allowed to complete placements remotely. Employers are being briefed on how to monitor outputs. – Attendance monitoring for Tier 4 students is still being done using the Employment Hub hours tracing functionality. Employer are confirming hours based on work outputs. – Students completing Extended Work Projects will be doing so using Teams. Group work will be conducted on Teams. – Academic supervision for the Extended Work Projects will take place on Teams once per week. A register will be taken for the meeting, and attendance will be confirmed using this register together with a review of the students’ monthly work outputs. – Students will be allowed to complete in-person placements starting in July and September. In this case the employer will sign to say that the work environment is Covid-19 safe as part of the Placement Agreement Form. – Additional advice will be provided to students and employers regarding how to manage in-person placements in a safe manner. Revised policies will be sent to students on remote placements/projects and in-person placements. – Placements team will be offering regular 1-2-1 meetings via Teams to support students and employers and speak about concerns. – The Placements Team will send regular surveys to students and employers to monitor placements and workplace safety.
The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.
TEST SANITISE PROTECT DISTANCE TRACK The information provided is correct at the time of publication however may be subject to change, depending on a number of factors.