Campus Collaboration

email address).

Step 2: The Assistant Director of Associated Student Government reviews the Trip Proposal prepared by the student organization. ● The Assistant Director of the Associated Student Government reviews the packet to ensure all necessary information was submitted. ● If all required information is included in the packet, the Assistant Director forwards the Trip Proposal to USD Risk Management for approval. ● If all necessary information is not in the packet, the Assistant Director will work with the student organization to secure the necessary information.

Step 3: The Assistant Director of Associated Student Government submits the Trip Proposal Packet to USD Risk Management for review and approval. ● The trip will either be granted conditional initial approval, conditional approval with reservations, or will not be granted approval by USD Risk Management. ● USD Risk Management will notify the student organization and SAI of the decision. ● No expenditures can be made for the trip (airline tickets, travel arrangements, event passes, etc.) until steps 1-3 have been completed.

Step 4: Student organization trip leaders must register their travel with the U.S. Consulate. ● Students are required to register their travel with the U.S. consulate in the country through the U.S. Department of State. This can be done using the following web site: https://step.state.gov/step/.

NOTE: This cannot be done until steps 1-3 are complete.

Step 5: All student organization trip members must register through the International Study Abroad Office. ● **This must be done at least eight (8) weeks prior to trip departure. ● NOTE: This cannot be done until steps 1-4 are complete.

Step 6: Student organization trip leader checks to be sure that all trip participants have the necessary vaccines ● The leader must email the Assistant Director for Associated Student Government indicating that all have necessary vaccines required for travel in the proposed location. (This is also requested online but some countries will require specific immunizations.)

Step 7: Student organization trip leader verifies that all participants have a copy of the international emergency medical insurance information and emergency contacts. ● Undergraduate and graduate students are required to carry the following USD emergency contact information throughout the trip: o USD Public Safety o USD Risk Management o International Study Abroad Office

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