Alcoholic Beverages and Illegal Substances

from University of San Diego 2021-22 Student Organizations Handbook

Campus Collaboration

Step 2

Fill out the Food & Vendor Approval Form for your area (it will ask for event details and an invoice).

Step 3

Once the vendor is approved, you can move forward to initiating contracts and payment. You can ONLY send a contract/supplier set up for the vendor until after they have been approved.

Ticket Sales

The UC Ticket Office is the preferred method of ticket sales for events. Organizations may sell tickets outside of the UC Ticket Office with permission from the Associate Director of Student Activities and Involvement.

To sell tickets through the UC Ticket Office, follow the steps below:

1. Fill out a Contract Agreement at least 5-business days prior to the first date of ticket sales *POETS and GL STRING may be provided by the ASG Executive Assistant if your student organization has a CLUB Account. Submit Contract Agreement to the Ticket

Office Manager or their designee for approval. 2. 2. Print, cut, and number every ticket that will be sold. Tickets can be printed at

University Copy in the Maher Annex. The UC Ticket Office does not create tickets. 3. 3. Submit tickets to the UC Ticket Office Manager or their designee. Tickets must be submitted at least 1 business day before ticket sales will begin. 4. Please provide the following information when submitting tickets: ● A contact email ● A form where the ticket office can take note of all individuals who purchased a ticket ○ This form must have a column for the customer’s name, USD ID, email, and payment type ○ If the event allows customers to purchase more than one ticket, there should be a column for the number of tickets sold to the customer ○ If the event requires a liability form or signage of any sort, there should be a column so the Ticket Office staff may indicate if the customer signed the said form ○ If there will be an opportunity for transportation, there should be a column as well ○ This form may be printed and submitted to the UC Ticket Office or shared via Google Sheets ● Deliver flyers to advertise the event to the Ticket Office. Check that the flyer advertises the correct Ticket Office hours

For more information, contact ucticketoffice@sandiego.edu or call (619) 260-2727. 25

Events Involving Gambling

Organizations sponsoring an event involving gambling must contact a staff member from Student Activities and Involvement for approval to ensure compliance with California law.

Equal Opportunity Drawings

Raffles are not allowed on campus but you may consider an equal opportunity drawing instead. The following policies apply to equal opportunity drawings:

1. Each ticket must contain the following information:

a) The name of the organization.

b) Amount of donation and the word “donation” printed after the amount (for example, $1.00 DONATION).

c) “FREE DRAWING” printed at the top of the ticket. Do not use the word “raffle.”

d) Major prize(s) offered.

e) Date and place of the actual drawing.

f) Where proceeds are going, if other than the chapter’s or Council’s treasury.

g) Space for contributor’s name, address, and phone number.

h) Specify, “winner must be present to win” or “winner need not be present to win.”

2. Contributions must be voluntary. The organization cannot require an individual to purchase any goods or services in exchange for a ticket.

3. Alcoholic beverages may not be offered as a prize.

4. It is recommended that someone who is not affiliated with the chapter or Council conduct the actual drawing.