Procedures for Registration of New Student Organizations

necessary. The Assistant Director of Associated Student Government or their designee will review all registration forms to ensure compliance with University mission and policy.

Step 3

If the registration form is approved by September 30th, the club’s registration will be forwarded to ASG Senate for approval through the Student Organization Committee.

Procedures for Registration of New Student Organizations

Students may begin the process to start a new club throughout the academic year until April 1st. Any potential student organizations who are in the following categories, Fraternities and Sororities, Spiritual and Sports Clubs, should work with the appropriate department prior to beginning the registration process. Please setup a meeting by emailing the following category contacts:

● Fraternity and Sorority: fsl@sandiego.edu ● Spiritual: universityministry@sandiego.edu ● Sports Clubs: campusrecreation@sandiego.edu

The following procedures must be completed in order to register a new student organization:

Step 1

At least one representative from the proposed new student organization must attend the Student Org Conference or a club registration meeting. Information regarding the Student Org Conference and club registration meetings can be found on the Student Activities and Involvement website.

Step 2

Follow this link to complete the online registration form via the Torero Orgs website. The Assistant Director of Associated Student Government or their designee will review all New Organization Registration forms to ensure completion and compliance with University mission and policy.

Step 3

Once the registration form has been reviewed, the proposed student organization is then required to have a representative attend the ASG Student Organization Committee (SOC) meeting. In the meeting they will be asked to present the mission and values of the proposed organization and to answer any questions that the committee may have.

10

If the SOC approves the proposed student organization, they will then be presented to the External Affiliation Committee (EAC) only if the proposed organization has a local, national, or global affiliation. If the group does not have any external affiliation, then the proposed student organization will be presented to the ASG Senate for final approval.

Step 4

If and when the ASG Senate has voted to approve the registration, that club officially becomes a registered USD student organization, with all the privileges and responsibilities outlined in this handbook. The Assistant Vice President for Student Affairs or their designee reserves the right to grant provisional registration status to organizations.

Student Organization CommitteeAppeal Process

In the event the SOC determines that the proposed student organization does not meet the criteria for registration, the group may appeal the SOC decision by submitting an appeal, in writing, to the ASG Speaker of the Senate (asgspeaker@sandiego.edu), within five (5) business days of written notification of the SOC decision. In the appeal, the group must provide a rationale based on one or more of the following grounds for their appeal:

1. There is significant new information; and/or 2. The SOC review process was not followed properly.

The ASG Speaker of the Senate will then present the appeal at the next scheduled Senate meeting. A representative from the proposed student organization may be invited to be present at the Senate for this appeal to answer any questions. The ASG Senate will vote to approve or deny the proposed student organization’s appeal based on a simple majority vote.

If the appeal is denied, the SOC decision is upheld and the Senate’s decision is final.

If the appeal is approved and the proposed student organization:

● does not have any external affiliation, the Senate will vote to approve their registration. ● has an external affiliation, the proposed student organization will be referred to the

External Affiliation Committee (EAC) for review. ○ If the EAC approves the proposed student organization, the group will be presented at Senate for final approval ○ If the EAC denies the proposed student organization based on their external affiliation the group is ineligible to move forward to the Senate for final approval.

The Assistant Vice President for Student Affairs, or their designee may, in their sole discretion, review the ASG Senate final decision, and either reverse or uphold it. The Assistant Vice President for Student Affairs, or their designee will notify the proposed organization and the proposed organization’s University Advisor in writing of their decision. A copy of this decision

11