Student Housing Guide 2023-2024

IMPORTANT DATES CONTACT US

JUNE 1, 2023

Last day to use the change room function in Housing U for optional services.

JULY 24, 2023

Last day for students to select their move-in appointment and change meal plan in Housing U.*

AUGUST 1, 2023

Students can view their room and meal plan bill online with their tuition bill.

AUGUST 15-18, 2023

Move-In Week. Residents will select their move-in time based on their assigned building. This process begins in June.

AUGUST 21, 2023

First day of fall semester classes!

OCTOBER 8-15, 2023

Fall Break! Residence Halls remain open. Dining hours may be limited.

NOVEMBER 23-26, 2023

Thanksgiving Break! Residence Halls remain open. Dining hours may be limited.

DEC 16, 2023-JAN 5, 2024

Winter Break! Apartments and Lassonde Studios remain open. Residence halls close. Kahlert Village and University Guest House remain open for students who opt in. Dining options may be limited

JANUARY 5, 2024

Spring Move-In Day! Residents may check in beginning at 9 a.m. Meal plan begins with breakfast.

JANUARY 8, 2024

First day of spring classes!

MARCH 3-10, 2024

Spring Break! Residence halls remain open. Meal plans are limited to brunch and dinner.

MAY 4, 2024

Residence halls close at 2 p.m. Break housing begins.

*Early arrival dates only granted for students participating in a university-related function.

*After this date, students can change their meal plan one time via a form in Housing U.

PAYING FOR HOUSING

HOW TO PAY

All housing and meal plan charges are included in a student’s tuition bill. This bill is paid through University Income Accounting & Student Loan Services. Students can view their tuition bill online in their Campus Information Systems (CIS) account. Students are legally responsible for their accounts.

Payment Due Dates

Fall 2023: Friday, September 1

Spring 2024: Friday, January 19

Payment Options

-Online credit/debit card payment

-E-Check (connected to your banking account)

-Flywire (for international students)

-Payment Plan

Payment Plan Options

All semester charges for housing, meal plan, and tuition are due together at the beginning of the semester on the dates listed above. Students may elect to sign up for a four- and fivemonth payment plan. Note: the five-month plan option begins in July. For more information, please visit University Income Accounting’s website at: fbs.admin.utah.edu/income

YOUR HOUSING CONTRACT

For first-year students, the agreement is for BOTH fall and spring semesters of the 2023-2024 academic year, as long as the student is enrolled at the University of Utah. Summer semester and winter break are not part of the academic year agreement. (Winter break is included in the academic year apartment and Lassonde Studios contracts). Kahlert Village and University Guest House residents may opt-in to winter break housing for an additional fee. If a student is studying abroad, taking a leave of absence, or not attending the university for spring 2024, they should notify HRE at least 30 days before the last day of fall semester classes. Cancellation/termination fees may apply if a student chooses to cancel their housing contract or does not provide 30 days notice. For more information, please visit: housing.utah.edu/moving-in-out/moving-out

FERPA

The Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, states that school officials may not disclose personally identifiable information about students nor permit inspection of their records by others without written permission from the student. Students are protected by FERPA as soon as they are admitted to the University of Utah. These records include, but are not limited to: grades, class schedules, student conduct records, identification numbers, and payment information. Questions regarding FERPA may be directed to the Office of the Registrar at 801-581-5808 or registrar@utah.edu. Learn more at registrar.utah.edu. Students will need to release their FERPA rights through CIS if they wish for anyone else to have access to their records. Note: There is a separate FERPA waiver required for housing information. See below for how to release your FERPA rights.

INSURANCE

HRE is not responsible for personal property. We encourage students to obtain renter’s insurance or check to see if their family’s homeowner policy covers their belongings while living in the residence halls.

Your

TIP: UMAIL

UMail account is your official university email address. HRE and other university departments will communicate important information to this email. It is important that students check this account often.

TIP: POLICIES!

Policies may be adjusted throughout the year in order to support the health and well-being of our community. Visit our website for the most up-to-date information: housing.utah.edu/living-the-u/resident-policies-responsibilities-2/

BUILDING SECURITY

Residential buildings are locked 24 hours a day. Buildings are accessed by using the student’s UCard. Students are only able to access the building where they live. All students should lock their doors.

24/7 SECURITY & STAFF SUPPORT

All HRE facilities are supported by staff and security 24 hours a day, seven days a week. If a student needs assistance after hours, they can work with the front desk in their area or contact security personnel available overnights at all desks. Check out the “Your Residential Experience” section in this guide for more information.

GUEST POLICY

HRE residential buildings remain locked at all times. Only students who live in a building have access to enter. If you have a guest visiting your building, you must escort that person in and out of the building at all times. A guest is any person who does not live within the building. Guests must be escorted by a resident of the building at all times and may not be left alone in the resident’s space.

OVERNIGHT GUEST POLICY

Residents are allowed to have overnight guests up to ten (10) nights per semester. Residents may have one (1) overnight guest at a time. Guests may not stay for more than three (3) nights in a row. Each overnight guest must be approved by all roommates and suitemates prior to their overnight stay. After your roommates have approved, students must register each overnight guest in Housing U in your CIS portal a minimum of five (5) days in advance. This will send an email to all of your roommates to confirm your guest. If you have a concern, reach out to the Resident Advisor (RA) or Resident Director (RD) in your community. Find more information about overnight guests at: housing.utah.edu/living-the-u/guest-registration/

CAMPUS ALERT SYSTEM

The Campus Alert System is a messaging service that alerts students to all potential weather conditions, safety threats, and other emergencies on campus. This system also provides notification to residents in case of an emergency within HRE facilities. University of Utah students are automatically signed up for this service, so do not opt out of this service. Visit alert.utah.edu for more information.

CAMPUS COURTESY ESCORT

It is our priority to provide a safe and welcoming environment to everyone on campus. Courtesy escorts are always available as a resource to students while on campus. Campus Security can escort you to your residence hall, car, or any campus building. Courtesy escorts are available 24 hours a day seven days a week by calling 801-585-COPS

Visit safety.utah.edu for more info.

ITEMS NOT ALLOWED IN HOUSING

Some itmes are prohibited in residential facilities. Failure to comply can result in conduct action and possible eviction.

Some of the items not allowed include, but are not limited to, the following:

Personal router or modem

Drugs and alcohol, including but not limited to: full/empty alcohol bottle collections, drug paraphernalia, kegs as decoration, etc.

Explosives, Explosives, Firearms, & Weapons: Explosives (including but not limited to firecrackers, fireworks, home-made explosives, pyrotechnics, and gunpowder ), firearms, and other weapons are not permitted on campus, including all HRE facilities and properties on and off campus, except as expressly permitted by law

Appliances with an open coil such as hot plates, toasters (other than in an apartment kitchen) and deep fryers

Candles, incense, kerosene lamps, or any other open flame or incendiary device. Candles that show no evidence of a burnt wick or with no wick are permitted

Pets are not allowed in HRE spaces. Emotional support animals must be approved in advance through the Center for Disability & Access (CDA) and coordinated through HRE

STUDENT CONDUCT & HRE POLICIES

All students are expected to abide by university and HRE policies and to report safety concerns/policy violations in their rooms, floors, and/or buildings. Students are responsible for all policies outlined on the HRE website and in their housing contract. Residents may be required to meet with Housing & Residential Education staff to discuss certain situations. All policy violation notices will be sent to the student’s UMail. Students are responsible for checking their UMail and following up per the instructions outlined in the email. The campus student conduct system is educational in nature and it is our mission to encourage, facilitate, and support the learning and development of all residents while creating an inclusive and safe living environment.

More information can be found online at:

housing.utah.edu/living-the-u-resident-policies-responsibilities-2/

Students are also responsible for following the University of Utah’s Student Code, which can be found at : deanofstudents.utah.edu/accountability/studentcode.php

TOBACCO FREE CAMPUS

The University of Utah is a tobacco-free campus. Smoking and the use of any tobacco product (including e-cigarettes) is prohibited on all university property and in any outdoor area controlled by the university. These areas include all university residence halls and apartment buildings. This rule is applicable 24 hours a day, seven days a week. For more information, visit tobaccofree.utah.edu.

ROOMMATE TIPS

Resident Advisors will share and help roommates complete their Roommate Agreement at the beginning of the fall 2023 semester. Roommate agreements set expectations for the year for things like quiet time, guests, personal space, and more.

Tips for Getting Along with Roommates:

• Be open to new experiences

• Respect one another and be clear from the start

• Address things when they’re still little

• Be mindful of your roommates’ belongings

• Lock the door and windows to protect you and your roommates‘ belongings

• It’s OK to not be best friends

Parent Advice: Encourage your student to have honest conversations with their roommates regarding concerns as they arise. The Resident Advisor on the floor can help facilitate these conversations as needed. This is a useful opportunity for growth for students in enhancing their skills to live cooperatively with others.

GENDER INCLUSIVE HOUSING

Housing & Residential Education is committed to making each resident feel welcomed and included in our campus communities — including an environment that is welcoming to all gender identities and forms of expression. Students interested in Gender-Inclusive Housing can select this option on the room gender page in the application. Students can select a gender-inclusive space in room selection or join a waitlist for a genderinclusive space.

When you complete the housing application, select the room gender that most accurately represents the space you would like to live in. Room selection/assignments are based on your choice.

-Female room gender houses female-indentifying students

-Male room gender houses male-indentifying students

-Gender Inclusive rooms connect others seeking a safe and supportive space for transgender, non-binary, LGBTQIA+ students, and their allies.

RESIDENTIAL EXPERIENCE MODEL

We believe that residents learn many skills as a result of living on campus. The residential learning model outlines the lessons we hope students will gain out of their residential experience. Learning is based on our educational priority: as a result of living on campus, residents will be able to develop an inclusive and engaged community where all members thrive. So what does it mean to thrive? We focus on three main goals:

1. Personal Development

2. Social Development

3. Inclusive Excellence

Your Resident Advisor and Resident Director will connect you with ways to grow in these areas during your time on campus through community meetings, one on one conversations, bulletin boards, events, and more.

YOUR RESIDENTIAL ENVIRONMENT

OPTIONAL SERVICES

Students may choose to add on optional services through collegeproducts.com/slc/store/slc or in Housing U, depending on the service. Housing U selections should be made by July 24, 2023, for services to be in-room on Move-In Day.

Optional services may vary by building, see notes below. For more information, dimensions, and photos visit housing.utah.edu/ apply-reserve/optional-services

A. MicroChill

$184.50/academic year

MicroChill units are a combination of a microwave, mini-refrigerator, and freezer. View this product: www.collegeproducts.com/slc/store/ slc Available at Heritage Commons, Kahlert Village, Lassonde

$112.50/academic year

Safe is large enough to hold a laptop and other items. View this product: www.collegeproducts.com/slc/store/slc Available at Heritage Commons, Kahlert Village, Lassonde

C.

$58/academic year

(request this service in Housing U in CIS)

Lockable indoor bike storage. Students provide their own lock. Available at Heritage Commons, Kahlert Village, Lassonde. Request this service in Housing U in CIS.

D. Linen Set

E. Bed Lofting

No cost while supplies last First-come, first-served

A lofted bed is similar to sleeping on a top bunk without a bed underneath. The desk and dresser will fit underneath a lofted bed. All triple rooms automatically come with lofted beds. Students in other room types may request to have their bed lofted at no charge. Bed lofting is available while supplies last on a first-come, first-served basis. Students are not permitted to bring their own bed lofting supplies or cinder blocks to raise their bed. In Kahlert Village, Lassonde Studios, the Marriott Honors Community, and some areas in Heritage Commons, residents are able to raise their own beds. Request this service in Housing U in CIS.

F. Television Streaming Service

$6.99/month

Students can sign up for Xfinity On Campus TV-Go service to stream shows and live TV. Visit xfinityoncampus.com to learn more. $102

Includes a pillow, pillowcase, flat sheet, fitted sheets, blanket, towel, and washcloth. Offered at move-in.

TIP: OPTIONAL SERVICES

Request all optional services in your Housing U account by July 24, 2023.

B. In-Room Safe

Indoor Bike Storage

TRANSPORTATION FOR RESIDENTS

TRANSPORTATION

There are a variety of ways to get around campus and the Salt Lake area. We strongly encourage you to consider alternate transportation methods rather than bringing a car with you to campus. Only about a third of students who live on campus bring a car with them!

Campus shuttles run regularly from the Peterson Heritage Center and around campus. To track all campus shuttle locations live, view estimated times of arrival and find nearest stops, visit uofubus.com

Your UCARD also allows you to utilize all public transportation in Salt Lake City, including TRAX, Frontrunner, and UTA bus routes. Download the Transit app to find a UTA route that works for you. For more information visit ride.uta.com

TIP: INFO FOR PARENTS/GUARDIANS

Planning a visit to campus? Guests can stay on campus at the University Guest House, our beautiful hotel located adjacent to Heritage Commons. Call 888-416-4017 or visit guesthouse. utah.edu for rates and reservations. Special rates for students are available, including Winter Break.

PARKING

Residential parking is limited, and parking next to your building is not guaranteed. If you plan to bring a vehicle with you to campus, you should also plan to purchase a University of Utah parking permit. Commuter Services offers a variety of permit types to residential students. Explore permit types at commuterservices.utah.edu.

SAFE RIDE

SafeRide is a free after-hours service for students who don’t feel comfortable walking to buildings or parking lots at night. This service is especially convenient for residents studying or working late on campus.

SafeRide functions similarly to other rideshare programs like Uber or Lyft but only operates within university boundaries, Monday - Friday from 6 p.m. - 12:30 a.m. Students may request a ride by downloading the TransLoc app and following the prompts.

DINING ON CAMPUS

LOTS OF WAYS TO DINE!

• PHC and Kahlert Village Dining Halls: tap your UCard for an all you care to eat experience!

• To-Go Meals: Take food on the go from the dining halls by requesting a to-go meal

• Flex Dollars: Work like a debit card on your UCard and can be used at dining locations across campus

• Transfer Meals: Transfer your weekly meal swipes to be used at other eateries on campus. Transfer meals can be used for up to $6.35 at breakfast and up to $8.55 for lunch/dinner. Eligible locations include: The Hive, Miller Cafe, Honors Market, Student Life Center, and Crimson View

MEAL PLAN FAQs

• Most first-year students are required to have a meal plan.

• Meal plans are optional for students living in apartments.

• Meal plan weeks start on Friday and end on Thursday

• Meal plans work on either a weekly or semesterly basis

• Meal plans can be changed once a semester during the first two weeks of the semester. Students fill out an online form to request a meal plan change. Access the form in Housing U in CIS.

• Failure to use a meal plan does not cancel a student’s financial responsibility for the meal plan

• For the most updated list of dining hours, visit dineoncampus.com/utah

• If you have any dietary needs or restrictions, please visit housing.utah.edu/dining/forms to fill out the meal plan accommodation request form

TIP: UCARD

You’re a tap away from lots of great stuff! Use your UCard credential on your phone to get into the dining halls, use your flex dollars, or use a transfer meal. Plus your UCard is what allows you to use SLC public transit for free.

MAIL & PACKAGES

MAIL

All students who live on campus will be issued a mailing address. Once you receive your room assignment, you will be able to locate your mailing address online at housing.utah.edu/living-the-u/ desk-mail-services/. Students are able to begin receiving packages for the fall semester on August 8, 2023.

PACKAGES

We utilize a package-locker system. Information on this system will be shared with you via email when you receive your mailing address. Students can mail packages to campus beginning August 8, 2023. Most residence hall mailrooms are closed for the summer so packages may be returned if ordered too far in advance. Packages that are delivered to our mailroom will be returned to sender if sent too early. We encourage you to wait on any furniture or large items until after you arrive on campus and settle into your space.

TIP: PACKAGES

We cannot share addresses with friends, parents, or family members. Please share your address as needed so that care packages or other fun items find their way to you.

GET INVOLVED

SOCIAL JUSTICE ADVOCATES

All residents are welcome and invited to hang out in the Housing & Residential Education Equity Lounge (E.L.) and Equity Living Room (ELR). The EL and ELR are safe places for students from marginalized communities to thrive. The EL and ELR have a comfortable lounger and are staffed by Social Justice Advocates (SJAs) and a Residential Education Coordinator (REC). The SJAs and the REC are a team of students and full-time staff committed to educating students on Social Justice issues and topics while also having fun! The EL is located on the ground floor of Benchmark 820 and the ELR is located in Kahlert Village. Learn more at housing.utah.edu/living-the-u/ equity.

The Social Justice Advocates in Housing & Residential Education seek to help students from underrepresented populations at the U find and build community and visibility. They do this through holding Equity Lounge and Living Room hours, hosting educational and community-building events, and reaching out to students. Underrepresented populations can include students from a variety of different racial, ethnic, and national backgrounds, LGBTQIA+ people, first-generation college students, etc.

Equity Lounge

Location: Ground floor of Benchmark 820 in Heritage Commons

Equity Living Room

Location: Main lobby of Kahlert Village

Equity Lounge and Living Room Hours

Sunday: 3-11 p.m.

Monday: 3-11 p.m.

Tuesday: 3-11 p.m.

Wednesday: 3-11 p.m.

Thursday: 3-11 p.m.

Friday: Closed

Saturday: Closed

RHA

socialjustice@housing.utah.edu

Follow the Residence Hall Association and Social Justice Advocates on Instagram or visit housing.utah.edu/living-the-u/get-involved/

RHA: @uofu.RHA

SJA: @uofusja

You can make an impact right from your own home. The Residence Hall Association is the premier student organization in Housing & Residential Education and provides numerous opportunities to get involved. First-year students are highly encouraged to get connected with RHA, where you’ll develop leadership skills and make a difference on campus. Many of the events and activities during opening weekend and throughout the year are hosted by students just like you.

• Campus Events Board - This board hosts special events aimed at engaging residents and connecting them withing the greater residential community while building on the spirit of RHA and campus traditions. Interested in building stronger community? Campus Events Board is for you!

• Salt Lake Events Board - SLEB connects residents with amazing off-campus activities and events available to students as members of the Salt Lake community. On this board, you will be able to help your fellow residents explore and enjoy our beautiful city!

• Resident Relations - This board works to serve as the voice and support of residents while developing leadership within the residence halls. If you are looking to help residents grow their skills and relationships, Resident Relations is the board for you!

• Community Council - Any student who lives on campus has the opportunity to build their leadership skills within RHA through joining their community’s Community Council. Community Council is an opportunity to advocate for the students who live in your halls and be a leader on campus. The positions available are President, Marketing and Outreach Liaison, Treasurer, Salt Lake Events Liaison, and Campus Events Liaison. Application will open up at the start of the Fall semester.

• Marketing and Outreach - Marketing and outreach works closely with all the other boards to help with advertising RHA Facebook and Instagram pages. If you like promotion and social media, this board could be perfect for you!

BEFORE MOVING IN

• Select your arrival time in Housing U by July 24.

• Plan out what you’re bringing to campus. You are only allowed to bring one car on move-in day, so we recommend prioritizing the items on our packing list. Pro-tip: check in with your roommates to see what everyone else will bring.

• Move-in occurs over multiple days. You are assigned a move-in time on either August 15, 16, 17, or 18. Move-in information is shared in June.

Drive to your area’s unloading zone to unload your car. We’ll have volunteers available onsite to help you unpack as well as dollies and carts to help move your items. Note: Label your items to keep track of them.

MOVE-IN WEEK: AUGUST 15-18

We’re so excited to have you on campus! Here’s what to expect on your first day:

If you’re driving to campus, please arrive in one car at your move-in time. Suggested parking routes and maps to your unloading zone will be available on our move-in page to help you plan your arrival. Visit housing.utah.edu/movingin-out/moving-in

Check in at our centralized location, pick up your room key, and drop off your items.

Move your car to your designated parking location and shuttle back.

Mandatory community meetings. More information will be communicated along with your move-in time.

Unpack your room, settle in, and then join us for move-in weekend events! More information will be shared in August

MOVE-IN WEEKEND EVENTS!

We are excited to welcome you to campus in August! In order to provide an efficient move-in experience, Move-in Day occurs over multiple days on August 15, 16, 17, and 18. Additional instructions and move-in assignments will be shared in June via UMail. Please check our Moving In webpage for the most up-to-date information.

After you finish unpacking and settle in, you can start enjoying life on campus! Find information about move-in weekend on our website! Don’t forget to follow us on social media (@uofuhousing) to stay up to date on the latest happenings in HRE, cool tips & tricks from our student leaders, and for opportunities to win prizes!

housing.utah.edu/moving-in-out/moving-in/

HRE provides all utilities as well as high-speed wireless Internet, Ethernet ports*, and free laundry in each area (detergent, softener, etc. not provided).

*Ethernet ports are not available at Downtown Commons 1 or 2.

Bathrooms in suite-style rooms do not have locks installed on them per fire code. There are two sinks, a privacy stall for the toilet, and a privacy changing area for the shower. Toilet paper is not provided in suite-style bathrooms.

UTILITIES BATHROOM FURNITURE

Furnishings vary by space. Check online at housing. utah.edu/housing-options/ room-types/ for more specific information.

TIP: ROOM CHANGES

Students can request a room change pending availability. Students interested in a room change should contact their RA and fill out the “Room Change Form” in Housing U. Unauthorized room changes are not allowed and a penalty may apply. Room changes cannot be made during the first two weeks of the semester due to occupancy verification.

May be shared with roommate if you have one.

APARTMENT FURNISHINGS

Apartment spaces, Lassonde pods, and Lassonde lofts have living room furniture (couch, chairs, end tables) and a kitchen table with chairs.

Officers Circle houses have furnished living rooms, study rooms, a kitchen, utensils (excluding cookware), and dining room.

Bed

Every room has a bed frame, mattress, and mattress cover. Beds are extra-long twins (36” x 80”). Lassonde pods have double beds.

Closet/Wardrobe

Chest of Drawers

Desk & Chair

RECOMMENDED PACKING LIST

Bedroom

Comforter

Pillows

Blanket

Alarm clock

Rug

Desk

Notepads

Index cards

Tape

Ruler

Highlighters

Stapler

Calculator

Flash drive

Envelopes

Electronics

Surge protector

Computer/laptop

Printer

Ethernet cable

Miscellaneous

Backpack

Water bottle

Medicine

Flashlight

Batteries

Games

Mini-fridge

Face covering

Twin XL sheets***

Mattress pad

Hangers

Floor-length mirror

Wall decorations

Bathroom

Towels

Washcloths

Robe

Bathmat

Toothbrush holder

Cleaning

Toilet paper

Hair dryer

Toiletries

Hand soap

First-aid kit

Paper

Sticky notes

Folders/binders

Pens & pencils

Memo/cork board

Calendar/planner

Desk lamp

Scissors

Stamps

Stain remover

Lint roller

Ironing board

Sewing kit

Duster

Trash bags

Small vacuum

Kitchen**

Dishes

Silverware

All-purpose cleaner

Paper towels

Iron or steamer

Air freshener

Laundry basket

Laundry detergent

Disinfecting surface

spray or wipes

Cutting board

Can opener

Television

Cable Headphones

Food storage

Oven mitts

Cooking utensils

Glasses & mugs

Pots & pans

Microwave

Sponges

Towels

Dish soap

Drying rack

***Bed size may vary based on location. University Guest House and Lassonde Studios beds vary based on room type

Sports equipment

Non-permanent

adhesive

Important documents

Emergency contacts

Umbrella

Storage containers

**For students in an apartment space

*This list is meant as a useful tool! You may or may not need items listed, but we hope it gives you some ideas.

The Impact & Prosperity Epicenter

Opening Fall 2024

Join the Community

We want to ensure our students have more than just a place to live. We want to create a living-learning community where students can change the world around them.

–University of Utah President Taylor Randall

at the Epicenter

Imagine a place dedicated to inspiring students—where you can live, learn, and collaborate with purpose. The Impact & Prosperity Epicenter, a living-learning community opening in fall of 2024, will be home to a diverse group of students and professionals driven by a shared vision and mission for the betterment of people and the planet.

The Epicenter is a student-driven space. It combines residential living with practitioners from the Center for Business, Health, and Prosperity and the Sorenson Impact Center creating a truly unparalleled and integrated experience to explorethe world—and change it for the better.

For more information visit: epicenter.utah.edu

solve connect prosper live learn invest explore