STUDENTS WITH DISABILITIES –INSTITUTIONAL ADA OFFICE
Phone: (409) 747-4818
E-mail: adastdnt@utmb.edu
STUDENT PARKING
Phone: (409) 266-7275
Email: parking@utmb.edu
TITLE IX COMPLIANCE
Phone: (409) 772-2112
Email: Title.IX@utmb.edu
SCHOOLS
Graduate School of Biomedical Sciences (409) 772-2665
https://gsbs.utmb.edu
John Sealy School of Medicine (409) 772-2671
https://som.utmb.edu
School of Health Professions (409) 772-3030
https://shp.utmb.edu
School of Nursing (409) 772-8328
https://nursing.utmb.edu
School of Public and Population Health (409) 772-1128
https://www.utmb.edu/spph
ABOUT GALVESTON AND CITY RESOURCES
WELCOME TO GALVESTON
Galveston Island, less than an hour south of Houston, is more than just a resort town The small city has a long history to match its rich beauty and charm—it’s been the home of buccaneers and tycoons and was once called the “Wall Street of the South” because of the wealth and prosperity garnered as the nation’s second most prosperous port .
Galveston’s historic elegance is often paralleled to that of Charleston, Savannah and New Orleans, with architectural examples from every era since the 1820s A strong connection to nature also features prominently in Galveston, with the beach and bays, endless preserved marshlands, clear skies and open space .
Galveston’s famous Seawall is lined with shops, restaurants and the Pleasure Pier, with game booths and rides . On the bay, the three pyramids of Moody Gardens punctuate the skyline Here, guests can walk through a tropical rainforest, experience various IMAX films or explore a large aquarium
Downtown’s Strand and nearby streets are filled with shops, cafes and live music . In December, the island hosts Dickens on the Strand, a festival that revisits the charm of England’s
Victorian Era Mardi Gras Galveston!, Texas’ largest Mardi Gras celebration, brings grand parades, great bands, food and fun for two weeks in February Throughout the year, the Strand sees several other large events like the Yaga’s Wild Game BBQ Cookoff, the Lone Star Biker Rally, Oktoberfest and the periodic Art Walks .
Downtown is also the epicenter for the arts in Galveston The Grand 1894 Opera House hosts several performances throughout its season, and just blocks away the East End Theater Company runs a several-show season each year with outstanding local actors and producers . Throughout downtown, several art galleries display the talents of local artists .
Galveston Chamber of Commerce: http://www.galvestonchamber.com
The Galveston Island Convention & Visitors Bureau: https://www.galveston.com .
TECHNOLOGY RESOURCES
TECHNOLOGY RESOURCES AND REMOTE LEARNING INFORMATION FOR STUDENTS
Information Services – Service Desk
If at any time you find you need help with any technical issues, please contact the UTMB Service Desk, which is available 24 hours a day, 7 days a week . The UTMB Service Desk can be contacted by email at ishelp@utmb edu
▶ IS Service Desk Website: https://www.utmb.edu/is/ assistance/service-desk
▶ Student Desktop Support https://www.utmb.edu/it-services/remote/ student-support
Office 365 is included in a Microsoft partnership with Higher Education to provide powerful messaging, productivity, and collaboration tools to students and employees This application is currently provided free to all UTMB students, accessible from all modern web browsers (Google Chrome, Mozilla FireFox, Edge, Internet Explorer 11+, Safari etc ) for online use with online interfaces of common Office applications including Word, Excel, PowerPoint, and Outlook Mail Students also have the option to download a local installation of Microsoft Office 365 (the latest version) to their device(s) . The full suite is available for download/installation as well as standalone installations such Skype For Business Basic .
Students can log in to their mailbox via the web at www. mymail.utmb.edu, then proceed to click on the Outlook Mail icon . Information Services is beginning to evaluate Office 365 as a solution to the rest of the University community .
Microsoft Office 365: https://www.utmb.edu/o365
Microsoft Teams is the virtual collaboration platform of choice for UTMB Training is available by logging in to the link above with your UTMB username and password, then accessing: Microsoft Teams Quick Guide or Microsoft Teams Video Training
Academic Computing
Educational and research technology resources for UTMB faculty and students are provided by the Academic Computing department Academic Computing maintains the school’s academic course management tools, lecture capture system, student online testing applications, among other resources . https://www.utmb.edu/ar/academic-computing/ learning-apps
Academic Computing is a resource of Moody Medical Library (see page 8).
Learning Systems
Blackboard
Web-based access to courses from all four UTMB schools is provided by the Blackboard course management system . Blackboard courses can include many web-based course tools including announcements, blogs, contacts, calendars, discussion boards, glossaries, journals, messages, tasks, tests, assignments, audio messaging, and wikis, as well as course content files .
▶ Your login information for Blackboard is your UTMB username and password .
▶ Blackboard does not require VPN for off-campus access . https://www.utmb.edu/blackboard/eclass.asp
UTMB’s MyVPN web page allows you to access campus applications and network services protected behind the UTMB firewall Traveling faculty, staff, and students, as well as those located at home, can connect to the UTMB network using a Virtual Private Network (VPN) UTMB uses a thirdparty client called Pulse Secure to connect your device to the VPN, and adds an additional layer of security by requiring the use of Duo two-factor authentication .
Duo Security
To increase security of information, UTMB uses Duo Security, which can be downloaded as an app on your phone Referred to as two-factor or two-step authentication, Duo asks individuals logging in to confirm their identity via smartphone app, text, or automated voice calls . This two-factor authentication is needed to check your email on or off campus and to login to the VPN to access MySTAR when off campus . Instructions on how to install Duo can be found here .
ACADEMIC RESOURCES
Academic Resources comprises several departments, including:
▶ Moody Medical Library
▶ Academic Computing
▶ Graphic Design & Printing Services
▶ Classroom Services
▶ Photography and Videography
The primary purpose of these departments is to provide various forms of support for all students, faculty, and staff at UTMB Blackboard course management, testing centers, poster printing (see next page), research assistance, and health sciences database access are just a few of the services offered by Academic Resources https://www.utmb.edu/ar/home
MOODY MEDICAL LIBRARY
Located at 9th and Market Street on the Galveston Campus Library Information Desk: (409) 772-2372
https://www.utmb.edu/ar/home
Email or chat: http://askus.utmb.edu
Text: (409) 433-9976
Library Hours:
Mon –Thurs 7 a m –12 a m , Fri 7 a m –9 p m , Sat . 9 a .m .–8 p .m ., Sun . 12 p .m .–11 p .m .
The mission of the Moody Medical Library is to advance the education, research, patient care and public service programs of the university and to provide a comfortable and welcoming place for study, research and gathering The library is home to:
• Quiet study areas and group study rooms
• In-person research assistance, Monday thru Friday, 8 a .m . to 5 p .m .
• Online testing centers available for computer-based exams and large group computer instruction https://www.utmb.edu/ar/academic-resources/ testing
§ Located on the first floor of Research Building 6 and the second floor of the Library
§ Testing computers equipped with USB ports, CD/ DVD drives, headphone jacks, and privacy shields
• 45 public computers on the second floor equipped with:
§ USB ports, CD/DVD drives, and headphone jacks
§ Microsoft Office 2010
• Self-service scanning, copying, and printing (including wireless printing), plus mobile device charging
• Truman G Blocker, Jr History of Medicine Collections
Online collections
The library has extensive online collections to support teaching, learning and research in the biomedical and health sciences . From the library’s website, https://www.utmb. edu/ar/home, you can navigate to:
• Thousands of ebooks, electronic journals, and databases
§ Many required course books are available electronically
• Course and program-specific research guides: http://guides.utmb.edu/schools
• Basic sciences and anatomy resources, including Anatomy TV
• Study and exam prep resources
• Citation management and research tutorials
• To access materials not owned by the library, use the free Request It service
Our library staff and highly skilled librarians are here to answer your questions and connect you with the research and educational resources you need .
ACADEMIC RESOURCES
Phone: (409) 772-5900
GRAPHIC DESIGN AND PRINTING SERVICES
Hours: Monday–Friday 8 a m –5 p m http://arweb7.utmb.edu or email: print.order@utmb.edu
Quality Copies and Print Presentations
Full service black & white and full color copying are easily reproduced from your digital files or hard copy originals in sizes up to 13” x 19”
• Colored paper stocks, Cover-weight stocks, Gloss and Matte stocks
• Stapling, Folding, Saddle stitching, Hole punching, Tabs, Binding in several styles
Whether you need an event banner, an eye-catching teaching aid, or a poster to present your research results, the skilled personnel of the Graphic Design & Printing Services department can help Free estimates are provided for any project and competitive pricing is offered for all products . Convenient pickup is located at Moody Medical Library's Access Services on the second floor .
Copier/printer location/rates
Self-service copying is available on campus with a simple copy card . Pick one up at Access Services in the Moody Medical Library and charge an amount convenient for you . Your card will work with these copiers:
• 2nd Floor Moody Medical Library: (For library hours, please see previous page.) Black & White – $ .05/page; Color – $ .50/page Discount color copies are available at higher quantities by contacting (409) 772-5900 or email print order@utmb edu
• Old Red computer lab, room G .216
Poster Presentations
PowerPoint templates and Poster Pointers & Guidelines links are available on our print order home page at http://arweb7.utmb.edu to help you design your poster presentation . To order, simply register, then click New Order/Printing Order/Posters-Large Format .
• 42-inch large format, Picture perfect clarity
• Satin photo quality stock $5 00/sq ft
• Re-usable self-adhesive (fathead) $8 00/sq ft
• Mounting available
• Economy posters on 32# stock $4 00/sq ft
• Cloth posters (call or email for pricing)
• Shipping to conference site available
* First-time users will need to register into our Print Pro System. When registration is complete, you simply log in and choose the category under New Order.
REMOTE LEARNING
The University has established protocols for academic continuity, which includes courses having a Blackboard section to facilitate communication between students and instructors . To prepare for a possible disruption/campus closure, get familiar with the technologies highlighted in the checklist below should there be a need to move classes online .
▶ Student checklist and academic responsibilities during campus closures
§ Check your UTMB email regularly for the latest updates (examples, not inclusive list):
§ UTMB Broadcast Announcements
§ Communications from your school Dean and/or Office of Academic and/or Student Affairs
§ UTMB Office of Student Life and/or University Student Services
§ Department Chair
§ Course related: Faculty instructor and also Blackboard for messages
▶ UTMB students are automatically enrolled in the UTMB Alerts (the University’s mass notification system), using basic directory information such as UTMB email and phone number If you would like to verify your settings, visit UTMB Alerts
▶ Use MS Office 365 applications available to students
▶ Students are encouraged to familiarize themselves with Microsoft Teams
▶ In the event of a campus closure, students should expect that instructors will make changes to course syllabi In some cases, instructors adjust courses for remote (online) instruction and assessment, over a short period of time
▶ Carefully review course syllabi for updates and information from instructor(s) Contact your instructor in a timely manner with questions or regarding any necessary accommodations
▶ Please note that should there be a campus closure, students are expected to continue working on their coursework and education
▶ Visit Information Services for help connecting remotely
If at any time you find you need help with any technical issues, please contact the UTMB Service Desk, which is available 24 hours a day, 7 days a week. The UTMB Service Desk can be contacted by email at ishelp@utmb.edu.
STUDENT PARKING
Fees:
*Student Parking Permit: $80 .00 Per Year
Surface Lots: Range from $21 00 to $22 00 per month
Parking Garages: Range from $34 25 to $42 00 per month
G4 Roof Top: $180 .00 Per Year
Late Fee: $20 .00
Re-connect Fee: $20 00
All full-time UTMB students may purchase a Student Parking permit for $80, which is valid from September 1 through August 31 of each year These permits may be purchased from the Parking Office located inside the UTMB Store on the first floor of John Sealy Hospital at 301 8th Street, Galveston, TX 77555 The office is open Monday through Friday from 8 a .m . to 5 p .m ., except on Institutional Holidays . You must bring your UTMB ID Badge and vehicle license plate number . For any questions, please feel free to also contact the Parking Office at (409) 266PARK (7275) or via email at parking@utmb.edu .
*These permits are valid in designated student spaces on a first-come/first-served basis . It is anticipated that the number of permits issued will exceed the number of spaces available . Most of the student spaces are curbside parking on the east and west ends of campus . Some curbside spaces flood during heavy rain— please observe warning signs .
There are 70 spaces at the Field House lot located on Ferry Road and Mechanic next to the tennis courts and approximately 42 student spaces have been added to the parking lot at the corner of 14th and Market Street . These spaces are located along the sides of the lot and are clearly marked in black on the car stops . To avoid a parking citation when parking in this lot, please park only in the spaces identified as “Student Parking Only .” There are two rows in the center of the lot; the south row is for students . There are seven spaces in the rear of the former Child Care building accessible through the alley between 12th and 13th St The north side of U-lot, located at 13th & The Strand, has approximately 40 student parking spaces
If you are interested in obtaining student parking, please sign up on the new Student Parking Portal for license plate recognition permitting at utmb.parklpr.com. Student parking is assigned on a first-come, first-serve basis via the website A valid license plate number and payment is required to activate your permit Payment is processed online, which must be completed two weeks prior to the beginning of the fall semester For in person registration:
UTMB Parking Operations
Location: Campus Store inside John Sealy Hospital Room 1 130 (next to Starbucks)
301 8th Street
Galveston, TX 77550
Parking@utmb edu (409) 266-7275
During the week you are on campus to begin classes, please come to the Parking Facilities Office/Campus Store at 301 8th Street in Galveston inside room 1 .130 in the John Sealy Hospital, to pick up your student parking permit .
If you are attending any semester other than the Fall semester (which begins the fiscal year) and need parking, please contact the Parking Office at (409) 266-7275 for the prorated parking fee . The Parking Office is open Monday through Friday from 8:00 a .m . to 5:00 p .m ., except on Institutional Holidays . You must have your UTMB Badge and vehicle license plate number with you .
Handicapped Parking
UTMB provides designated parking spaces for those vehicles duly registered and properly identified as provided by law (Texas Transportation Code, 681, et seq .) . You must call the Parking Office to register your Handicap parking For more information, please call the Parking Operations Office at (409) 266-PARK (7275) or via-email parking@utmb.edu
Free Parking Options
UTMB offers a free Galveston Campus Shuttle Service for all faculty,staff,and students,operating Monday through Friday from 6:00 am to 8:00 pm For more information, visit www.utmb. edu/transit/home UTMB Free Parking Shuttle Information
PARKING
Instructions to Sign Up for Student Parking
Student parking registration is now fully online with a new license plate recognition system for curbside parking Use your UTMB username and password with the "Login with Single Sign On" option .
New Users: Follow the Student Sign-Up Instructions
• Visit UTMB Sign up Instructions for Student Portal (https://utmb .us/b45)
• Visit Vehicle and Permit Instructions for Student Portal (https://utmb .us/b46)
Returning Users: Renew your permit for the new school year via the Student Parking Portal. (https://utmb parklpr com/Login/AccountLogin)
Instructions/Vehicle and Permit Instructions:
To register, visit the Student Parking Portal or scan the QR Code below
Important Notes:
1 Enter your personal and vehicle information accurately to avoid citation for an invalid permit . Do not use spaces or dashes in your license plate number
2 . After payment, you will receive an email confirmation to activate your permit
3 . Add any rental or secondary vehicles to your account before arriving on campus . Only one vehicle from your account is allowed on campus at a time
UTMB POLICE CONTACT INFORMATION
The UTMB Police Department provides a safe and secure campus where the pursuit of higher education, research, and health care can be achieved . Please read below to see how to contact the UTMB Police, as well as what information they may need in an emergency response situation .
UTMB Police can be contacted in any of the following ways:
Emergency phone numbers:
• Call boxes are located in parking garages and on emergency poles around campus: Red Button calls 9-1-1 (UTMB PD Dispatch)
• To call from a cell phone: Dial 9-1-1. When calling from a cell phone, the call will initially go to Galveston PD. GPD will forward the call to UTMB PD dispatch once the location of the emergency has been verified to be on UTMB property.
• To call from a UTMB phone: Dial 9-1-1
Non-emergency: (409) 772-2691 (ext-22691) or (409) 772-1111 (ext-21111) from a UTMB phone
Office: Rebecca Sealy 2 .712
For more information visit the UTMB Police Department website
If the emergency is involving campus safety, the UTMB police need to know the following:
• What happened?
• When?
• Were there injuries?
• Is there a suspect?
• Where?
• Was/is there a weapon?
• If a vehicle is involved, what is the make/model/ color?
• Which direction did the suspect go?
• Are there any witnesses?
Personal Safety
For your personal protection, the UTMB police:
• Respond to requests for emergency assistance
• Respond to requests for motorist assistance
§ Battery jumps
§ Vehicle unlocks
§ Air for low tires
• Initiate investigations of criminal activity
• Respond to requests for safety escorts during the hours of darkness through the safety watch program
§ An officer will either walk with the individual or provide a ride in a UTMB Police Department vehicle to any location on campus or to the individual’s vehicle if it is parked in one of the UTMB parking garages or lots
§ Call (409) 772-2691 or ask any officer
• Provide highly visible patrols throughout the UTMB campus 24 hours a day
• Provide Rape Aggression Defense (RAD) class
§ 12-hour basic self-defense class designed for women
§ Endorsed by the International Association of Campus Law Enforcement
UTMB Safe App
CAMPUS SAFETY
We care about your safety! UTMB Safe App is available to download on Google Play or in the App Store .
You can download the app for iOS here or for Android here
The UTMB Safe App contains the following features:
▶ Mobile blue light
▶ Virtual walk home
▶ Support resources
▶ Emergency plans
▶ Emergency contacts
▶ Campus map
▶ Report a tip
▶ Safety toolbox
▶ Commend an Officer
*Disclaimer*
The UTMB App is not a substitute for 911. Please call 911 for all Police Emergencies.
Property Safety
For the protection of your property, UTMB police:
• Monitors all UTMB property, including buildings, garages, and parking areas through scheduled patrols, 24 hours a day
• Provides police communications services 24 hours a day
• Provides free bicycle registration for students and employees .
Student Bicycle Registration and Maintenance
The UTMB Police Department offers a free bicycle U-Lock and Rear-Light to each UTMB student who registers their bicycle! Registering your bicycle will help in the recovery and return of your bicycle in the event it is stolen . The U-Lock is issued to secure your bicycle at the provided campus bicycle racks . This is a proactive approach to help reduce bicycle thefts .
How to Register your Bicycle
1 . Complete the Online Form here .
2 . Bring your bicycle, UTMB Student ID, and Online Form to the Police Administration Office in Rebecca Sealy 2 .712 .
3 The officer will verify your information, record your bicycle serial number, take a photo of your bicycle, and issue you a U-Lock and Rear-Light (while supplies last) .
Bicycle Maintenance Program
The Police Department offers weekly Bicycle Maintenance on Thursdays from 11AM-1PM .
Maintenance consists of basic services, i e oil on chain, air in tire, etc Services are free of charge
The service alternates between the Moody Medical Library Bike Rack and the Health Education Center Bike Rack
Emergency Situations
Emergency situations can arise for all kinds of reasons . The key is to know what your options are when they do . UTMB has specific plans for emergency preparedness: UTMB Emergency Operations Plan .
In the case of any emergency, including weather emergencies, all instructions will be communicated through the UTMB Alert website, UTMB home website, and the broadcast media .
What are UTMB Alerts?
UTMB Alerts is UTMB’s Emergency Notification System It is a “reverse 911” system that delivers information to you using several methods of communication, including:
• Telephone and text messages
• UTMB Alert Site
• iUTMB Homepage
• Broadcast e-mails to all UTMB e-mail accounts
• UTMB institutional Facebook and Twitter postings
CAMPUS SAFETY
Online Training for Campus Safety
UTMB cares about your safety and wants you to be prepared should an active shooter event occur Detailed information on these programs and how to access them can be found below:
Active Shooter, What You Can Do
The Department of Homeland Security (DHS) announced the availability of a new Independent Study Course titled: Active Shooter, What You Can Do (IS-907), a no-cost training course developed to provide the public with guidance on how to prepare for and respond to active shooter crisis situations An active shooter is defined in the course as an individual who is “engaged in killing or attempting to kill people in a confined and populated area In most cases, there is no pattern or method to their selection of victims ”
This new online training is available through the Federal Emergency Management Agency (FEMA) Emergency Management Institute (EMI) at https://training.fema.gov/ is/courseoverview.aspx?code=IS-907
Safety videos: “Shots Fired on Campus”
Would you know what to do if someone started firing a gun on campus? The UTMB Police Department offers four safety videos for faculty, staff, students and health care workers . These videos are offered to assist you with information on how to respond in the event of an active shooter situation .
• Shots Fired on Campus
• Shots Fired in the Workplace
• Flashpoint - Campus Violence
• Flashpiont - Violence in the Workplace
WEAR YOUR ID BADGE!
Wearing a UTMB identification badge is not just a matter of pride for all university employees and students; more importantly, it is an issue of security and safety, as well as UTMB policy. All employees, students, volunteers, contractors and vendors must wear a UTMB-issued ID badge while on UTMB property.
If you would like to speak with a member of the UTMB PD about the videos, contact Capt. David De Ore at 772-2691
Obtaining/Replacing a Badge
• The UTMB ID Badge is issued upon employment or enrollment, as a student, at UTMB and to UTMBaffiliated individuals (based on specific criteria) . Only one active badge may be carried . The badge is valid for the duration of employment, affiliation, or enrollment as a student at UTMB .
• The first UTMB ID Badge is included in your student fees . The replacement charge for a lost or negligently damaged badge will be $20 .00 . The ID Badge/Smart Card should not be folded, have holes poked in it for any type of pin, or have any stickers affixed to it Individuals will be responsible for the replacement cost due to these types of damages
• A stolen badge will be replaced at no charge, provided a police report associated with the theft is shown to police There is no charge to replace old or worn-out badges Basic ID badges are intended for special or short-term applications and are not available to students, faculty, or staff . Badges must be returned to the UTMB Police Department –Badge Office upon graduation or departure from UTMB . DON’T FORGET:
W ear your badge
E very day
A ll shifts
R esponsibly
EMERGENCY PREPAREDNESS INFORMATION
BE PREPARED, BEFORE AN EMERGENCY
Emergencies can arise for all kinds of reasons . The key is to know what your options are when they do . UTMB has specific plans for emergency preparedness
Visit www.utmb.edu/emergency_plan
Please review the following information on how UTMB prepares for and communicates during emergencies .
Emergency Response
In an emergency, UTMB activates its Incident Command structure to make decisions based on the specifics of the emergency as it develops . Led by an appointed Incident Commander and coordinating with other agencies when appropriate, the group determines UTMB’s response to the incident, including if and when to dismiss students and employees
Communication
We communicate emergency response decisions in a variety of ways, depending on the type, geography, and severity of the emergency . These include:
• Email to targeted groups in each mission area
• Broadcast emails to all employees and students
• Alerts website
• iUTMB (UTMB network or VPN connection required)
• www.utmb.edu public home page as appropriate
• Social media, including I Am UTMB and UTMB Health pages on Facebook and @UTMBHealth on Twitter
• UTMB Alerts emergency notification service, as appropriate
• UTMB Safe app, managed by University Police and available in the Apple and Google app stores
• utmbhealth.com for patient-focused updates, as needed
• utmbinfo.com (back-up disaster/weather emergency site) in the event the primary website goes offline
Information During a Disaster / Weather Emergencies
In the event of a disaster or emergency weather conditions, please refer to the following channels of communication for more information:
• Information is available via the web at http://www.utmb.edu/alert . Should the UTMB web server go down, a second server is in place as a backup and will be available via UTMB's normal URL: http://www.utmb.edu .
• Additionally, in rare circumstances a backup informational site may be activated at http://utmbinfo.com
• Sign up for UTMB Alerts, the university's emergency notification system .
• Check your email and the university's official social media channels.
• Monitor local television and radio stations
Immediate Action Items (Before an Emergency)
• Become familiar with your department or school’s emergency plan
• Become familiar with UTMB’s Institutional Emergency Operations Plan
• Check your contact and location information in the UTMB Alerts emergency notification system (login required) .
§ Ensure your mobile number is listed correctly so you can receive UTMB Alerts messages via text and/or mobile phone call—the quickest ways to get notifications
• Keep computer security in mind Never reveal your UTMB login information to anyone and be suspicious of emails asking you to enter your login information
• Wear your ID badge every day at all UTMB locations, so University Police, members of the public and, if needed, emergency responders will know you belong
• Develop an emergency plan for your home that includes care and safety of dependents and pets
STUDENT HURRICANE CHECKLIST
Be prepared
• STAY INFORMED before, during and after a hurricane (see box at right).
• Review/update your UTMB Alerts contact information NOW.
• Plan NOW for a place to go if you should be told to evacuate Galveston Choose a location that will be safe from storm surge
• Share your plan with family and loved ones NOW.
• Think NOW about what you’ll need to take with you during an evacuation so you can pack quickly . Items include your UTMB Student ID (may be required to re-enter Galveston), laptops, PC’s, textbooks, class notes, uniforms, lab coats,clinical equipment, insurance documents, other important papers, needed medications,irreplaceable valuables, etc .(For more information, visit www.utmb.edu/emergency_plan .)
• Plan how you will secure your residence before leaving the island .
• If an official Mandatory Evacuation Order is issued, LEAVE GALVESTON IMMEDIATELY. DO NOT STAY ON THE ISLAND.
• Plan for heavy traffic during an evacuation
§ If you have a car, make sure it is in good working order and has plenty of gas .
§ If you don’t have a car, make a transportation plan NOW—before a stormenters the Gulf .
• If you have pets, take them and any necessary supplies with you when youevacuate
• COMMUNICATE with your family and loved ones once you are told to evacuateGalveston . Contact them again as soon as you arrive at your destination .
• After the storm passes, DO NOT return to Galveston unless you are officiallyinstructed to do so via official UTMB communications (see box at right) . You mostlikely will not be allowed on the island before you are officially notified to return tocampus
UTMB Alerts
www.utmb.edu/emergency_plan/utmbAlerts
UTMB employees and students are automatically enrolled in the UTMB Alerts notification system, using basic directory information such as UTMB email and phone number You can add more contact numbers/email addresses where you can be reached and you can change the order in which the system attempts to contact you To edit your preferences, log in to your “Edit Information” screen on the Online Directory web site and click the red “Emergency Alert Contacts” link *
Recommended UTMB Alerts Priority Settings
1 SMS (text)
2 . Mobile phone (business or personal)
3 Business phone (direct line preferred)
4 . Business email
5 Personal email
6 . Home phone
Stay Connected Through the Season
VISIT www.utmb.edu/emergency_plan for emergency operations, communications, community and family preparedness information
UPDATE your Online Directory and UTMB Alerts information to ensure you receive emergency messages
CALL the UTMB Hotline at 409-77-ALERT (409-772-5378) or (888 772-5449) for official updates before, during and after the storm
GO TO www.utmb.edu or www.utmbinfo.com for situation updates, instructions, relevant links and contact information
CLICK ON www.nhc.noaa.gov for the latest information from the NOAA Tropical Prediction Center
UTMB uses the Free Application for Federal Student Aid (FAFSA) to determine eligibility for most financial aid programs . The FAFSA can be completed at fafsa.gov . Our school code is 013976 .
A new application must be completed every academic year .
What is Financial Aid?
• Federal Direct Loans
• Federal Pell Grant (Undergraduates working on first degree only)
• Work Study
• Scholarships
• Alternative Loans
• Institutional Loans
• Institutional Grants
Types of Loans
A Subsidized Loan is awarded on the basis of financial need . Interest does not accrue on the loan while the student is in school During this time, the federal government pays the interest on the loan Interest will begin to accrue when the student begins repayment or deferment Only undergraduate students are eligible for subsidized loans
An Unsubsidized Loan is not based on financial need . Interest begins to accrue from the day the loan is disbursed until it is paid in full Students can choose to pay the interest while they are in school or allow it to accumulate until repayment Remember that paying the interest while you are in school will save you more money over the life of the loan!
A great website to visit is studentaid.gov . You can get information about loan limits, interest rates, payment calculators and much more
How to Check your Financial Aid Status
MySTAR is the portal to the official student information system of UTMB-Campus Solutions—where all applicant, student and alumni data is maintained
MySTAR allows you to:
• Check your awards
• Check the status of financial aid documents
• Sign your award letter
• Keep track of loan disbursements
To Access MySTAR
1 Go to the website: https://mystar.utmb.edu
2 Log in with your UTMB users-m login and password This is the same login information you will use for your UTMB email
3 . Click on the current financial aid year to view awards and documents . Awards are separated by semester in each aid year . For help in accessing MySTAR or questions regarding usernames and passwords, please contact the IS Help Desk at (409) 772-5200 For help navigating MySTAR, please go to https://mystar.utmb.edu
The Process
UTMB is a Direct Loan Institution . This means that your financial aid money comes directly to the institution from the Department of Education and is disbursed to you through us Tuition and fees that are owed are taken out and the balance is sent to you via direct deposit or a check sent to your current mailing address . To sign up for the installment plan, please log into MySTAR through Student Financials . This is especially important if you are paying cash for tuition, in the School of Medicine, or in a program with a clinical year where your tuition is billed by the year instead of semester . Financial aid students with a semester schedule will not need to sign up
FINANCIAL AID, SCHOLARSHIPS AND STUDENT ACCOUNTS
Annual Loan Borrowing Limits
The grace period, or time in which the student does not make loan payments, extends for six months from the date of graduation or the last date the student was enrolled at least half time . Half time for undergraduate students is 6 credit hours and half time for graduate students is 5 credit hours .
Federal Stafford Loan annual borrowing limits are as follows (Note: effective 7/1/12, graduate students and/or medical students with a loan period beginning 7/1/12 or later are no longer eligible for the subsidized loan per the Budget Control Act of 2012):
Undergraduate Dependent Students
Subsidized
Unsubsidized
Total
$5,500
$2,000
$7,500
Maximum Aggregate Loan Limit: $31,000 (Maximum $23,000 Subsidized)
Independent Undergraduate Students
Subsidized
Unsubsidized
Total
$5,500
$7,000
$12,500
Maximum Aggregate Loan Limit: $57,500 (Maximum $23,000 Subsidized)
Graduate/Professional
Unsubsidized
Total
Medical Students
$20,500
$20,500
Unsubsidized varies per year of study
Maximum Aggregate Loan Limit for Graduate students: $138,500
Maximum Aggregate Loan Limit for Medical Students: $224,000
• Students may not qualify for the maximum yearly loan limit
• Students can borrow up to their budget amount (Cost of Attendance) . This amount can be found in your Financial Aid Portal
• Budget amount is calculated by adding tuition rate to program and living expenses for the number of months a student is in school
• Budgets can be increased for childcare, dependent care and approved emergency expenses
For more information regarding financial aid, please visit our website at: https://www.utmb.edu/enrollmentservices/ resources/financial-aid
Here you will find information on:
• Tuition and fees https://www.utmb.edu/enrollmentservices/ future-students/tuition-and-fees
• Financial aid forms
• How students are funded
• Managing your finances
• The awards process
Our Financial Aid Counselors are available and ready to answer your questions! Counselors see students on a walk in basis from 8 a m to 5 p m every weekday
UTMB has numerous endowed scholarships available for students to apply for annually . Scholarships are considered financial aid and will be reflected on your award letter .
Eligibility
In order to be eligible for scholarships, you must be in good standing, both academically and professionally and have a minimum GPA of 3 .0 . If you are an undergraduate student in the Clinical Laboratory Sciences or Respiratory Care Program in the School of Health Professions, you are required to have a minimum of a 2 5 GPA for general scholarships To be considered for need-based scholarships, you must complete your Free Application for Federal Student Aid (FAFSA) The FAFSA can be accessed at https://studentaid.gov/h/ apply-for-aid/fafsa In order to sign the FAFSA and access your Federal Student Aid online, you must sign up for a username and password (if you do not have one) Our school code is 013976 . A new application must be completed every academic year .
The Process
Each school has an open application period in which the application will be available to access . Students will be notified via their UTMB email address how to apply and the dates in which the application will be available . Once the application period closes, the scholarship committee will meet within approximately 2-3 weeks to select the recipients . Once all recipients have been selected, an award notification letter will be emailed via the student’s UTMB email address
Once a recipient receives their notification letter, they are required to write a thank you letter to the donor within two weeks . A copy of the letter must be uploaded into the scholarship application system for approval prior to the letter being mailed After the Scholarship Office approves the thank you letter, the funds will be released for disbursement If any tuition and fees are currently owed, the scholarship funds will pay these in full prior to a refund being issued
NOTE: Scholarships funds will be disbursed in full in a onetime payment only .
A list of all scholarships available at UTMB and how to apply is located on our website at https://www.utmb.edu/enrollmentservices/ resources/scholarships .
FINANCIAL AID, SCHOLARSHIPS AND STUDENT ACCOUNTS
STUDENT ACCOUNTS
301 University Blvd,
2 .208 Ashbel Smith (Old Red) Galveston, TX 77555-1305
Please remember to monitor your UTMB student email. This is the email that will be used for all university correspondence.
Mailing Address for the Student Accounts Office:
The Student Accounts Office mailing address is 301 University Blvd . Galveston, Texas 77555-1305 .
Office Location:
Second floor of Ashbel Smith Building Room 2 208
Contact Information:
Contact our office by phone, (409) 772-1215 or by email: sfinsvcs@.edu
Office Hours:
The Student Accounts office accepts walk-in traffic Monday through Friday 8:00 a .m . to 5:00 p .m .
Tuition & Fees:
Find the Tuition & Fees costs by visiting https://www.utmb.edu/enrollmentservices/ resources/studentaccounts/tuition-and-fee-sheets
Deadlines for Tuition & Fee Payments, Drop/ Add, etc.:
Tuition & Fee Payments are due the day prior to the class start date Drop/Add Dates are published in the University Handbook
If all costs are paid by you, you will need to pay all tuition & fees before the payment deadline Tuition & Fees can be paid via MySTAR by selecting Financial Account If a portion of the costs are paid from other sources (i e Financial Aid,
Veterans Benefits, Employer or Sponsorship) and there is a remaining balance, you must pay that balance before the deadline
Balance Owed to
University:
UTMB uses paperless billing . To view your bill, students may log in to their MySTAR and select Financial Account . It is the student’s responsibility to review their charges online .
Pay Your Bill:
Students may pay their bills online by e-check or credit card (Visa, MasterCard, Discover, and AMEX) by logging in to your MySTAR and selecting Student Center and Make a Payment
Billing Cycle:
Monthly e-mail reminders are sent throughout the semester to your designated UTMB e-mail account Please check your account on a regular basis for important information
Payment Plans:
UTMB does offer a Tuition Payment Plan A payment plan must be submitted for each semester and each payment plan has a $50 .00 non-refundable processing fee . You may sign up for the Payment Plan by logging into MyStar>Financial Account>Enroll in Payment Plan If you are receiving financial aid and are not a School of Medicine student, all of your tuition/fees for the semester will be paid with your aid so there is no need to sign up for the payment plan
Due Dates for Tuition Payment Plan:
The payment plan installment due dates for the school year can be found here: https://www.utmb.edu/enrollmentservices/ resources/studentaccounts
*Please Note: Medical students and PA students attending their clinical year will have four installments. Please contact our office for details. If you are a medical student or PA student in the clinical year and you sign up for the payment plan and are on financial aid, your financial aid will pay your first 2 installments with your first financial aid disbursement and your final 2 installments with your second financial aid disbursement.
FINANCIAL AID, SCHOLARSHIPS AND STUDENT ACCOUNTS
Direct Deposit for Student Refunds:
Students may sign up for Direct Deposit by logging into MyStar>Self>Financial Account>Enroll in Direct Deposit If you are eligible for a refund and do not have Direct Deposit A paper check will be mailed to your mailing address in your MySTAR .
Confirmation of existing Health Insurance:
Students must log into MySTAR . Students will be assigned a Task to submit the Health Insurance Waiver each semester . Submission of proof of Health Insurance is required each term a student is enrolled .
Signing Up for Health Insurance:
Students must log into MySTAR Students will be assigned a Task where they will confirm enrollment in the Student Health Insurance Students will then be enrolled in the coverage by semester and the charge added to their tuition This must be completed each semester For additional information please visit: https://www.utmb.edu/enrollmentservices/ resources/studentaccounts
Adding Health Insurance Coverage for a Spouse or Dependent After the Semester Has Started:
Please contact the office of Student Accounts at sfinsvcs@ utmb.edu and we will provide you with the forms and information to complete .
STUDENT SERVICES
UNIVERSITY STUDENT SERVICES
Suite 2 .112, Lee Hage Jamail Student Center
Phone: (409) 747-9055
Fax: (409) 747-2527
www.utmb.edu/studentservices
Helping Fulfill Your Dreams for the Future
University Student Services at UTMB offer a full range of services and programs to help ensure your success while you’re in school and well into the future .
Our number one mission is to help students fulfill their dreams of improving the health of society . Each student arrives at UTMB with an array of experiences, perspectives, and talents We work to provide meaningful, relevant services to help students succeed academically, personally, and professionally
Our range is as diverse as our student body From Records and Enrollment, Student Financial Services that include Financial Aid and Scholarships to Student Health and Wellness, or Leadership and volunteer opportunities through Student Life, Student Services makes every effort to take a personal approach to build a community that promotes health, involvement, leadership, and compassion .
Education happens in and outside the classroom, and it doesn’t stop once you graduate . We want to forge a strong, lifetime relationship with you—as a student and later as an alumnus—so that we can continue to improve our campus, our offerings and your ability to have a fulfilling career in services to others .
301 University Blvd, 2 .206 Ashbel Smith (Old Red) Galveston, TX 77555-1305 (409) 772-1215
https://www.utmb.edu/enrollmentservices
Enrollment Services provides essential financial and records services from a student’s first contact with Admissions counselors until the final details of graduation Our departments include Admissions, Financial Aid, Student Scholarships, Records & Registration, and Student Accounts . The Office of Enrollment Services is responsible for applicant admissions documents, student registration, student records, veteran’s services, international student services, student financial aid, endowed scholarships, and tuition and fees .
Records And Enrollment
301 University Blvd, 2 .206 Ashbel Smith (Old Red) Galveston, TX 77555-1305 (409) 772-1215
The Records and Enrollment Team is committed to providing quality service and personalized support to students, alumni, faculty, and other constituents throughout the university As a primary resource for enrollment and student records related activities, personnel within this section are pleased to assist with the following services:
• Transcript Requests
• Verification of Enrollment
• Legal Name Changes
• Graduation Processing
• Class Schedules
• Coordination of Registration
• Degree Audits
• Grading Practices
• Certification of Diplomas
• Completion of Licensure Forms
STUDENT SERVICES
MySTAR enables students to accomplish the following records and enrollment related actions/activities:
• Request an official transcript
• View/print an unofficial transcript
• View account holds
• Update demographic information
• Enter diploma name information
• View class schedule
• View final grades
• View expected graduation term and general academic information
• Add or drop a class (depending on school/program specific registration procedures)
• And…much more!
Records and Enrollment staff are available Monday through Friday from 8 a .m . to 5 p .m . Please feel free to visit us if we can be of assistance . We may also be reached via the Enrollment Services main number at (409) 772-1215 or by email at Enrollment.Services@UTMB.EDU Contact information for specific personnel can be found on our website: https://www.utmb.edu/enrollmentservices/ resources/student-records . We are delighted to that you have chosen to attend UTMB and look forward to working with you to provide any needed support and assistance throughout your educational experience!
STUDENT OMBUDSPERSON
(409) 747-9055 http://www.utmb.edu/ombudsman
The primary role of the Student Ombudsperson is to provide students and academic leadership with a resource to assist them in resolution of areas of concern or conflict . The Ombudsperson is a resource and a champion for fair processes while remaining neutral and considering all sides of a question in an objective and impartial manner . The Student Ombudsperson has no other titles, academic roles, or administrative affiliations . Additional duties include but are not limited to:
• Adheres to the ethical principles of the University and College Ombudsman Association .
• Assists in clarifying issues that have created conflict or concern
• Explores and analyzes concerns and means for resolving issues .
• Provides information regarding available options and resources
• Facilitates informal meetings and mutual resolution of concerns
• Maintains confidentiality and impartiality .
• Develops and promotes positive, informal problemsolving methods
• Provides follow-up to the appropriate stakeholders .
• Educates the UTMB community by promoting awareness of services and ongoing issues
• Makes recommendations for the continuous improvement of communication at all academic levels .
• Adheres to internal controls and reporting structure
Students may contact Dr . Blankenship at any time via email jeblanke@utmb.edu or telephone (409) 747-9055 to arrange a meeting For further information please refer to: http://www.utmb.edu/ombudsman.
OFFICE OF TITLE IX COMPLIANCE
Ashley Thibodeaux, JD
Executive Director of Internal Investigations and Title IX Compliance
Please contact the Title IX Office as soon as possible for questions or to report a Title IX incident involving:
• sexual violence
• sexual harassment
• dating or domestic violence
• stalking
• gender discrimination
• retaliation
UTMB is committed to maintaining an environment that is safe and that supports equity in educational and professional pursuits
Safety is a shared responsibility–ACT
Assist them directly (if safe);
Call the police or law enforcement; Get someone nearby to assist you; and
Tell someone when you return to UTMB if the person is still at risk, there is a threat or there are continuing effects .
Please report incidents of sexual violence, dating/domestic violence, or stalking immediately to law enforcement and then the Title IX Office (409) 772-2112 or Title.IX@utmb. edu upon returning to school or work . If an individual is suicidal, please call 911.
UTMB has many resources available to provide assistance
HAZING VIOLATIONS REPORT
The University of Texas Medical Branch (“UTMB”) is committed to providing a safe educational environment for everyone and does not tolerate hazing by any group or individual affiliated with the University In alignment with state law, and to inform students in their choice to join student groups, UTMB publishes and distributes a report of hazing violations and any corresponding disciplinary action Please find additional information regarding “Hazing” and UTMB’s hazing report at https://www.utmb.edu/studentservices/hazingviolations-report .
STUDENT SERVICES
STUDENTS WITH DISABILITIES PROGRAM
UTMB INSTITUTIONAL ADA OFFICER
Lela V Lockett-Ware, OT, CDMS OTR/Certified ADA Coordinator (409) 747-4818
adastdnt@utmb.edu
Lee Hage Jamail Student Center, Room 2 .118
Office Hours: Mon . – Fri ., 7 AM – 5:30 PM
The UTMB Institutional ADA Officer assists employees and students during the interactive process to determine what, if any, reasonable accommodations can be provided If you require assistance please contact Lela V . Lockett-Ware to schedule an appointment .
The University of Texas Medical Branch in coordination with the Institutional ADA Office and the Schools of Medicine, Nursing, Health Professions, and the Graduate School of Biomedical Sciences are committed to providing a supportive and challenging environment for students with disabilities who choose to attend UTMB .
Please contact the ADA office with any questions regarding accommodations at adastdnt@utmb.edu .
ADA Amendments Act of 2008
As stated in the Americans with Disabilities Act (ADA) Amendments Act of 2008 and Section 504 of the Rehabilitation Act of 1973, a person with a disability is defined as having a physical or mental impairment that substantially limits one of more major life activities; a record of such impairment; or being regarded as having such impairment .
HEALTH & WELLNESS RESOURCES
STUDENT HEALTH AND COUNSELING
Jamail Student Center 3rd Floor
Phone: (409) 747-9508 Fax: (409) 747-9330
24/7 Access Center: 1 (800) 917-8906 or (409) 772-2222
Email: SHCemail@utmb.edu
https://www.utmb.edu/studenthealth
Helping students make healthy decisions!
Student Health and Counseling (SHC) provides primary care for enrolled students . Students from all participating schools have the opportunity to be an integral part in planning efforts and the operation of SHC through participation on the Student Health Governance Committee Through the payment of student fees, students are eligible for services .
Confidentiality
Your right to privacy is important to us We are required to hold medical and counseling records in confidence, except as authorized by a signed release of medical information or as required by law
Hours/Appointments
Student Health and Counseling is open Mon-Fri 8:00 a .m . –5:00 p .m ., except holidays and the winter recess . Students are seen by appointment Same day appointments are available for acute care and other services Appointments are required for all immunizations . You can help us provide the best possible service by arriving on time for your appointments and by canceling or rescheduling appointments as early as possible when necessary . Call (409) 747-9508 to schedule an appointment
After Hours Care
When Student Health and Counseling is closed, students may call the Access Center at 1 (800) 917-8906 or (409) 772-2222 Nurse triage is available 24 hours a day with physician back up available for consultation
Occupational Exposures
Occupational exposures to blood and bodily fluids or other communicable diseases that occur while in the student role are assessed and treated by Student Health and Counseling After determining the status of the source’s lab results, students are placed in a follow-up program Students should seek evaluation and treatment within 2 hours of an occupational exposure No appointment is necessary . Should an exposure occur while a student is at an off-campus site from 8 a m –5 p m , the student should come to Student Health and Counseling within the 2-hour window . Otherwise, immediately notify us at
(409) 747-9508 for directions on how to proceed When we are closed, please call the Access Center or go to the nearest emergency room within 2 hours of the exposure . If after regular business hours and on the UTMB campus, please report to the Emergency Department for evaluation . Houston-based or Austin-based School of Medicine students should follow the designated affiliates’ process for initial evaluation and treatment, in addition to contacting UTMB Student Health and Counseling for follow up instructions .
Medical Health Insurance/Fees
Student Health provider visits and services, laboratory testing, x-rays, diagnostic tests, immunizations, medications, and additional services rendered by other UTMB providers are billed to each student’s medical health insurance . Emergency room visits or hospitalizations are also billed to each student’s medical health insurance Co-pays and deductibles are the responsibility of the student
Professional services for counseling visits are not billed to a student's medical health insurance Instead, counseling visits are covered by student fees .
Staff
Student Health and Counseling is staffed by Nurse Practitioners, Registered Nurses, a Licensed Psychologist, a Licensed Counselor, a consulting Psychiatrist and Family Medicine physician and support staff
Health Services
▶ Immunization screening
▶ Occupational exposure assessment and treatment
▶ Primary Care
▶ Referrals
▶ Mask fit clearance review
▶ Research lab clearance
▶ Exams-well woman/male
▶ Prescription refills
▶ Travel medications and immunizations
Counseling Services
▶ Crisis management
▶ Workshops (time/stress management)
▶ Suicide prevention training (QPR)
▶ Outreach presentation–classes/groups
▶ Individual/couple counseling
▶ Psychiatric evaluation and medication management
The facility will be closed during the Thanksgiving, Christmas, and New Year holiday periods.
UTMB recognizes the importance of providing an environment that encourages fitness and personal wellbeing . In 1968, the graduates and friends of UTMB contributed funds to establish the Alumni Field House For over 40 years the UTMB Alumni Field House has been a place for students, alumni, employees, retirees, and their families to unwind, get in shape, and have fun Thanks to the generous support of The Sealy & Smith Foundation, the Moody Foundation, and alumni funds, the Field House is a state-of-the-art fitness and wellness facility offering the latest in exercise equipment as well as opportunities for research, work/study programs, and internships . The facility is approximately 49,000 square feet .
Through payment of the student service fee, each student has a membership at the UTMB Alumni Field House Students may obtain a family membership for their immediate family members (spouse and children under twenty-two years of age) living in the same household for a yearly fee of $273 Lockers are also available for an additional fee .
Students can acquire a guest pass for the day for $5 per guest pass . This pass must be used on the date of purchase . The passes can be obtained from the Field House Guest fees are not transferable, and guests must show proper ID with their guest pass .
Amenities of the athletic facility include:
• Regulation basketball/volleyball courts with outlined track
• Two racquetball courts (reservations suggested)
• Expansive strength training area featuring Cybex and Hammer Strength machines and free weights
• Cardiovascular equipment including treadmills, upright and recumbent stationary bikes, stair climbers, elliptical trainers, arc trainers, and rowing machines .
• 2,000-square-foot aerobic/multipurpose room with hardwood floor and complete audio system . Experienced instructors lead participants through a weekly schedule of varied classes featuring yoga, Zumba, Tabata, Cycling, and Social Dance
• Volleyball courts
• Men’s and women’s locker/dressing rooms with individual steam rooms
• Therapeutic Massage area with licensed therapist available for an additional fee
Outdoor amenities include:
• 25-meter pool chilled and heated according to season, with adjacent hot tub, surrounded by a nonslip, cool deck surface Members have access to kick boards, swim buoys, or aqua joggers .
• Two softball fields
• Seven tennis/pickleball courts
• 4/10-mile walking/jogging track (2 .5 laps = 1 mile)
Free parking is available with a Field House permit The locations that you’re able to park in are indicated on parking permit as well as maps located at the entrance of the Alumni Field House When you join, you can get a permit to display on your dashboard to avoid receiving a ticket .
Massage Therapists: Therapists are contract employees and schedule their own appointments and collect fees directly from their clients . Call for appointments and pricing information .
Jeremy Gustin, LMT can be reached by calling (409) 771-7045 | John Solomon can be reached by calling (409) 750-3904
Fitness Trainer: John Solomon has been certified as a fitness trainer by a nationally recognized organization and is a contract employees . Training sessions are scheduled with the trainers and fees are paid directly to them . Call for appointments and pricing information .
John Solomon can be reached by calling (409) 750-3904 .
CAMPUS INVOLVEMENT AND LEADERSHIP
OFFICE OF STUDENT LIFE
Lee Hage Jamail Student Center, 2nd Floor
Phone: (409) 772-1996
Fax: (409) 747-2527
www.utmb.edu/studentlife
Each year the Office of Student Life leads and facilitates cultural, recreational, and social celebrations, ceremonies, and events for the university community . We collaborate with students and faculty to implement leadership programs and interprofessional activities that support students’ personal and professional development, while expanding their learning experiences .
Participating in our activities helps to develop essential life skills, critical thinking skills, leadership abilities, and an appreciation for lifelong learning while we help you maintain personal health and wellness . You will discover multicultural and global perspectives, learn the importance of civic and individual responsibility, develop respect for individuals, acquire a sense of competence, and enhance your capacity to work well with others
Student Government Association
SGA is dedicated to improving the students’ academic, social, and cultural environments . Each student contributes indirectly to these aims by payment of the student services fee (during registration), a percentage of which goes to SGA . Students participate directly by taking advantage of the services offered and by getting involved in SGA itself . Dissemination of information about activities is through the Senators and through announcements posted on bulletin boards throughout the campus
The Student Senate consists of representatives from all four schools This body controls all funds and determines the policies of SGA It is important that responsible individuals are elected to this body as they represent the students and are instrumental in making decisions that will affect the student body SGA meets every first and third Wednesday each month at noon in the Senate Room .
To find out more about SGA please go to their website: https://www.utmb.edu/studentlife/get-involved/sga/ about-sga
Student Life Activities Committee
The Office of Student Life coordinates, supports or assists with:
▶ Student Government Association
▶ Student Life Activities Committee
▶ Welcome Back Week
▶ TGITs (social events)
Other services include:
• Student News and Notes (Every Thursday)
• Free Notary Service
• Free Domestic Faxing –Sending and Receiving
▶ Plazapalooza
▶ Holiday Bingo Night
▶ Intramural Sports
▶ The National Society of Leadership and Success
The Student Life Activities Committee (SLAC) is responsible for planning and hosting Student Life events and activities! SLAC meets once a month in the Jamail Student Center for a lunch meeting . Past events hosted by the SLACers include:
• Paint & Sip Nights at Clay Cup Studios
• Movie Nights
• Fall Fest
• Spring Fest
• Summer Bash
…and more! All students are welcome to join the SLACers and help plan new and exciting events .
• Game Room
• Flier Posting Approvals
• Study Rooms Follow us on Facebook at UTMB Office of Student Life
Welcome Back Week
UTMB Welcome Back Week is a week-long series of events designed to welcome new students to campus, as well as welcome back continuing students . This week takes place following Fall Orientation and is filled with giveaways, free food, and fun times for all students .
CAMPUS INVOLVEMENT AND LEADERSHIP
STUDENT ORGANIZATIONS
HONOR
PLEDGE
On my honor, as a member of the UTMB community, I pledge to act with integrity, compassion, and respect in all my academic and professional endeavors.
The Honor Pledge is a very important statement that revolves around three key principles: Integrity, Compassion and Respect . These are the three principles which represent the foundation upon which UTMB thrives for as an institution . The writings have no meaning unless each and every one of you implements these principles into your daily lives and remember to always lead by example .
National Society For Leadership and Success
The National Society of Leadership and Success (NSLS) is the nation’s largest leadership honor society In addition to honorable distinction, the Society provides a step-by-step program for members to build their leadership skills through participation in events hosted by the Office of Student Life Membership in NSLS is for life and provides access to benefits including scholarships and awards, on-campus events, corporate discounts, recommendation letters, and more At UTMB, we aim to make NSLS a chance for students to work interprofessionally – gaining leadership experience and building important communication skills . NSLS events include:
• Orientation
• Leadership Training Day
• Success Networking Teams
• Speaker Broadcasts
• Community Service Events
For more information on any of these groups, please visit the appropriate page at our web site, www.utmb.edu/ studentlife, call our office at (409) 772-1996, or just stop by the Office of Student Life to talk to us We are here to help you!
UTMB currently has over 100 registered student organizations on campus! These organizations range from professional interest groups and service alliances to cultural organizations and recreational clubs . Each year these organizations continue UTMB’s tradition of community service, civic engagement, and cultural celebrations by organizing hundreds of projects for the campus and the Galveston community . The Office of Student Life oversees the registration and creation of all student organizations and acts as a resource for reserving university facilities, budgeting, event planning strategies, and more!
Learn more about our currently registered organizations and how to start your own organization at:
Centrally located amid the classroom buildings, the Jamail Student Center includes a large meeting room, and special event space on the first floor The second floor houses the Office of Student Services, Office of Student Life, the Student Government Association, the Americans with Disabilities Act (ADA) Coordinator and three conference rooms
Old Red Student Areas
Study areas on the ground floor of Old Red include a quiet study room, a computer study room with 27 inch Apple iMacs in addition to Dell computers and two group study rooms Needing a study break? Two televisions are also available on the ground floor of Old Red All of these rooms include library style tables and chairs as well as comfortable sofas and arm chairs for a relaxing study environment .
Wi-fi is available throughout both buildings and is also accessible in the outdoor eating area in between the buildings . Check out the flat-screen televisions and bulletin boards posted throughout the buildings for more information on campus activities
Students have access to these areas 24 hours a day using their UTMB ID badge to enter after hours
The Office of Student Life manages these areas Should you have any questions or concerns, please contact the Office of Student Life
The Office of Institutional Compliance (OIC) is responsible for developing an institutional compliance program that will promote compliance with all applicable legal requirements, foster and help ensure ethical conduct, and provide education, training, and guidance to all employees, students and faculty . Our institutional compliance plan and program is designed to prevent accidental or intentional noncompliance with applicable laws and regulations; to detect such noncompliance if it occurs; to take corrective action when necessary, and to prevent future noncompliance . The OIC provides advice, education, monitoring and reviews in the following areas:
• Billing Compliance
• Privacy, including HIPAA and FERPA
• Fraud, Abuse and Privacy Hotline Allegations
• General Compliance
• Research Compliance
Please report fraud, abuse and privacy violations to the OIC or the Fraud, Abuse and Privacy Hotline .
• Fraud, Abuse and Privacy Hotline: (800) 898-7679
§ Available 24 hours a day, 365 days a year
§ All calls are confidential
§ All allegations are reported to the OIC
• OIC Main Phone: (409) 747-8700
For more information about the OIC and UTMB policies and procedures, go to: https://www.utmb.edu/compliance
Required Online Training
All UTMB students are required to complete training courses within 30 days of enrollment/employment and within 30 days of start of semester annually If students do not complete their mandatory Compliance department learning plan (most students will be assigned Annual Required Student Training), a hold is placed on their account . Please disregard due dates generated by the learning management system and follow the Academic Enterprise requirement mentioned above . Holds on your account will result in an inability to obtain financial aid, register for classes and obtain transcripts or diplomas .
Need Assistance?
ONLINE TRAINING INSTRUCTIONS
Follow these steps:
Using Google Chrome (preferred browser) visit https:// learn.utmb.edu or from iUTMB, click the link on the top left tool bar titled: Annual Online Training and follow the steps below .
Turn off your pop up blocker and clear your cache
Complete your PROFILE questions and click submit Refresh your screen
Select MY REQUIRED TRAINING under the MY TRAINING drop down menu .
Open the LEARNING PLANS and launch the individual courses within the learning plan by clicking the launch buttons . Each course will have associated content and assessments . Once all courses within the learning plan are complete, the entire learning plan will convert to complete . You must pass the assessments at the end of your course content with a score of 80% or higher . When you finish the assessment, click Finish .
If you fail the assessment, please click the RETRY button until you pass The course will then take you to the launch screen again Do not launch again. Click the X in the top right corner . It will take you back to the list of courses but will not designate that particular course is complete until you either refresh or follow the next step . At the Learning Plan title, click the Back button . This will take you back to the list of courses within your learning plan . Your completion of the course will show here . Click the title of the next course in your Learning Plan .
When you have completed all of the courses within the Learning Plan, refresh your screen again . You can then navigate for further information such as certificates and transcripts .
For additional information and job aids go to the MY RESOURCES drop down for tutorials and helpful guides .
Technical support, contact the Help Desk at (409) 772-5200 . Non-technical support, contact Human Resources Talent and Organizational Development at (409) 747-6700 or by email at hrtalent@utmb.edu
COMMITMENT TO PROFESSIONALISM
▶ Commitment to a culture of trust.
Every member of the UTMB community has a responsibility to fulfill obligations with compassion and respect with all members subject to the same rules and conduct . We work collaboratively toward a common goal of ensuring a safer and more efficient academic health institution We immediately address lapses in behavior, such as intimidation, tirades, language that is disrespectful or demeaning, and comments that undermine a patient’s trust . We provide constructive feedback to promote personal insight and self-improvement We respond to all communications in a timely manner and never write inappropriate comments, especially in the medical record impugning the work of others . We never retaliate against any member of the UTMB community who reports a violation of the commitments outlined in this charter .
▶ Commitment to diversity.
Every member of the UTMB community seeks to understand differences and honors personal choices . We do not discriminate against each other or those whom we serve
▶ Commitment to competence and growth.
Every member of the UTMB community commits to lifelong learning . We are personally responsible for maintaining the knowledge, skills, and attitudes necessary to be the very best we can be .
▶ Commitment to confidentiality.
Every member of the UTMB community protects the privacy of personal and sensitive information about patients, families, co-workers, research participants, students, and the institution We are responsible for earning the trust and ensuring the safety of our community .
▶ Commitment to honesty.
Every member of the UTMB community values truth and accountability . We act with integrity in our dayto-day activities . When we make mistakes, we acknowledge them and take corrective action We never falsify patient documentation, including copying and pasting medical information, or plagiarizing academic work .
▶ Commitment to the responsible use of resources. Every member of the UTMB community is a good steward of the resources entrusted to the university . We use money, equipment, time, and space responsibly .
▶ Commitment to value.
Every member of the UTMB community is dedicated to the continuous improvement of all programs and services to achieve the best results for patients, students, the workforce and our stakeholders . We seek to develop our capacity to deliver the best care, advance health education, promote preventive medicine and advocate public health policy
▶ Commitment to appropriate relations.
Every member of the UTMB community avoids using a position of power to unfair advantage . We recognize the inherent vulnerability of individuals who enter into educational, research, employment and therapeutic relationships and never exploit our position for any personal advantage
▶ Commitment to manage conflicts of interest.
Every member of the UTMB community recognizes, discloses, and addresses real or perceived conflicts of interest We work to maintain institutional and professional integrity .
▶ Commitment to the appropriate discovery and use of knowledge.
Every member of the UTMB community embraces ethical practice related to the acquisition, use and dissemination of knowledge . We have a duty to uphold scientific standards .
UTMB PROFESSIONALISM CHARTER
UTMB’s Health Education Center is an essential part of the university’s long-term vision to improve health and lives in Texas and beyond It provides both the space and the technology to support increased enrollment and train students to work in interprofessional teams for the benefit of the patients they will one day serve The Health Education Center is home to three centralized services at UTMB: the Interprofessional Simulation Cener, the Office of Life Support Education and Training (OLSET) and the Office of Introprofessional Education and Practice (IPEP)
The Health Education Center (HEC) officially opened its doors on August 1, 2019 Hosting simulation courses since June of the same year, this 161,000 sq ft facility boasts the latest technology in human, non-human, and virtual reality simulation educational equipment . Staffed with experienced support staff, the HEC’s teaching abilities are augmented through strategic faculty partnerships including leaders in simulation training from the SON, JSSOM, SHP, SPPH, and GSBS . The HEC is dedicated to providing top quality educational experiences for all of our students, fellows, staff, and community members
THE HEALTH EDUCATION CENTER
STATE-OF-THE-ART MEDICAL EDUCATION CENTER INCLUDES:
▶ 77 Bed Simulated Hospital
▶ 5 Floors of Cutting-Edge Simulation Facilities
▶ The 5th floor is equipped with 2 simulated operating rooms, 10 ICU rooms, multiple control and monitoring rooms and 2 debriefing rooms
▶ The 4th floor hosts our standardized patient program and has 16 patient exam rooms, 3 training rooms, 3 debriefing rooms and a monitoring & control room
▶ The 3rd floor has 16 individual patient rooms covering adult, child, infant and maternity simulations This floor also has a large flexible space that can be set up as a PACU or an OB suite, as well as 2 large debriefing rooms, 2 small debriefing and 1 monitoring & control room
▶ The 2nd floor has 3 large skills labs offering a total of 30 physical examination spaces, a virtual skills lab, 3 debriefing rooms and 1 monitoring & control room
▶ The HEC hosts numerous task training pieces of equipment as well as over 60 low, mid and high-fidelity manikins for creating real-life simulations
▶ The control rooms on each floor allow seamless operation of manikins while remotely being able to view and record simulations through integrated software
THE HEALTH EDUCATION CENTER
INTERPROFESSIONAL EDUCATION AND PRACTICE
Physical Location:
Health Education Center, Offices #3 .208 and 3 .210 301 11th Street
Phone (409) 266-0004
Email: oipep@utmb.edu www.utmb.edu/ipep
Mailing address:
301 University Blvd, Rt 1700 Galveston, Texas 77555
Interprofessional Education and Practice (IPEP) is designed to provide team-based collaborative educational and practice experiences for students in the School of Nursing, the School of Health Professions, the John Sealy School of Medicine, the Graduate School of Biomedical Sciences and the School of Public and Population Health UTMB embraces the definition of interprofessional education created by the World Health Organization that states, “Interprofessional education occurs when students from two or more professions learn about, from, and with each other to enable effective collaboration and improve health outcomes . ”
UTMB embodies this definition by providing a culture of interprofessional education and practice through a myriad of experiences to help realize the following vision, mission, and goals:
IPEP Vision:
To be at the forefront of innovative interprofessional education for future generations of healthcare providers leading to excellent health outcomes
IPEP Mission:
Together, we prepare students to excel as team members to advance health
IPEP Goals:
▶ Enhance the learning environment to prepare students to work on interprofessional teams .
▶ Equip students to graduate with necessary skills for work on interprofessional teams
What kinds of activities and experiences does IPEP offer?
The Office of Interprofessional Education and Practice (OIPEP) coordinates a variety of sessions designed to help students from all five schools at UTMB to learn from, with, and about each other’s professions . Activities such as small group experiences, practice and service-learning opportunities, and simulation activities will be selected and/or enhanced as represented within our model . Please note: many IPEP activities are interwoven into several courses
Beginning in the Fall of 2022 IPE activities became a mandatory part of the core curriculum of all early learners . Students are required to participate and complete four of the six following activities to progress .
1 Disaster Day
This student-led experience provides a large-scale simulation of a community emergency Participants play an active role in the simulation designed to help healthcare professionals learn how to work collaboratively in response to a community disaster . Participants will be required to attend a training session prior to the event .
2 “What’s Wrong With Warren?” – An Interprofessional, Interactive Case Study and Discussion
This event centers on a case of a high school student who develops a life-threatening infection . Students from all disciplines will meet in faculty-facilitated small groups to discuss their roles and responsibilities . A consultation phase will follow in which students will meet with various professions . A debrief will bring all students together for discussion and to create a timeline that displays the involvement of disciplines throughout the case . The case will introduce public/population health concepts and will include the following three phases of care –acute response, community/public health response, and aftercare/rehabilitation
3 . TeamSTEPPS® for Diagnosis Improvement
TeamSTEPPS® training is an evidence-based system used to prepare students and health professionals to work in effective collaborative teams to increase patient safety and health professions work satisfaction . The Agency for Healthcare Research and Quality (AHRQ) and the Department of Defense developed the program to improve communication and teamwork skills to mitigate medical errors .
THE HEALTH EDUCATION CENTER
OIPEP has redesigned the original TeamSTEPPS® program to maintain the fundamentals yet provide a relative, applicable approach for all schools TeamSTEPPS® Master Trainers lead this workshop and highlight the communication and leadership skills through engaging interactive team-building exercises . in interprofessional groups with a community member .
4 BaFá BaFá – A Cross Culture, Diversity, and Inclusion Simulation
This experience is a face-to-face simulation intended to improve participants’ cross- cultural competence by helping them understand the impact of culture on the behavior of people and groups . Participants experience “cultural shock” by interacting with a culture that has different values, behaviors, and problem-solving tactics .
5 . “Engage Me” – A Series All About the Patient
The “Engage Me” series consists of monthly sessions on a variety of topics designed for students to hear the voices of patients and caregivers Each topic will have its objectives specific to the topic The overarching objectives are:
▶ Place interests of patients and populations at the center of interprofessional health care delivery and population health programs and policies, with the goal of promoting health and health equity across the life span .
▶ Explore contemporary issues for persons and populations affected by healthcare concerns .
▶ Reflect on the population’s personal stories and apply to healthcare professional roles and responsibilities .
▶ Embrace the cultural diversity and individual differences that characterize patients, populations, and the health team
6
. From
Bench to Bedside – A Discovery Challenge for Interprofessional Teams
Students will become part of dynamic interprofessional teams of aspiring researchers and health professionals to design groundbreaking experiments, bridge the gap between lab work and patient care, and gain invaluable insights into complex diseases . No research experience necessary! The objectives of this challenge are:
▶ Engage with students of other professions and disciplines to explore how unique backgrounds can contribute to a comprehensive understanding of a disease
▶ Gain the experience of working in an interdisciplinary team and collaborating across professions to generate innovative solutions for preventing a disease
▶ Understand how each discipline contributes to the broader goal of improving patient outcomes
▶ Learn to manage ethical dilemmas commonly encountered by scientists and healthcare professionals in bridging the gap between theoretical knowledge and real-world patient care
▶ Learn basic steps of conducting scientific experiments
How will I as a student benefit from IPE?
Students develop skills and gain experiences working collaboratively across cultures with patients, patients’ families, other healthcare professionals, and communitybased providers to enhance health care and wellness . Graduates of UTMB Health will be leaders and innovators, advancing collaborative interprofessional teamwork across every area of health care
UTMB Interprofessional Scholars Program
Through IPEP, UTMB Health students will have the opportunity to earn the distinction of “Interprofessional Scholar”, by:
▶ Attending two (2) IPE Scholar's meetings .
▶ Work in teams with other scholars on an Immersion Project to be presented at the annual IPEP Symposium
▶ Participate in Disaster Day .
▶ Be a leader in your field with your IPE experience .
▶ At completion, you will be recognized at your commencement ceremony as an IPE Scholar and be awarded a coveted medal .
▶ Have an advantage in the marketplace compared to other health professional job applicants by claiming your IPE experience on your resume or CV .
For more information, visit: www.utmb.edu/hec/ipep
ADDITIONAL CAMPUS RESOURCES
UTMB CAMPUS STORE
301 8th Street
John Sealy Hospital
Galveston, TX 77555
409-772-1939
Email: utmbstores@utmb.edu
https://utmbstore.com
Store hours: 8:00 a .m .–5:00 p .m . / Mon-Fri
The campus store’s primary purpose is to provide medical books, medical instruments, and supplies to students and staff at the lowest possible price In addition, the campus store sells snacks, refreshments, UTMB clothing and memorabilia, gifts, and a myriad of other items . New stock and product lines are being added regularly . Electronic textbooks are now available for many titles for both purchase and to rent .
Please come by and check out the store’s sales and offers or visit the campus store online! (utmbstore.com)
Other Services Available
Alterations and custom embroidery are available for UTMB Professional clothing (lab coats, scrubs, etc .)
Campus-Wide Educational Opportunities
UTMB offers a variety of training opportunities for students and employees The University provides free seminars/ workshops/brown bags on all aspects of healthcare and patient relations . You can review some of these activities on the Daily Announcements .
Student Life organizations also provide numerous learning opportunities
DINING OPTIONS ON CAMPUS
Café on the Court
John Sealy Hospital
Includes breakfast, prepackaged & fresh sandwiches & salads, soups, burrito/taco station, pizza, burger stop and hot meal (special) of the day
Breakfast: 6:30 a .m .–10 a .m .
Lunch & Dinner: 11 a .m .–8 p .m .
SubConnection – next to Café on the Court
Hours: 10:30 a m –8:00 p m / Mon-Fri
Chic-Fil-A Express– next to Café on the Court
Hours: 6:30 a .m .–7:00 p .m . Closed Sundays
UTMB Coffee Shop
John Sealy Towers Hallway – First Floor (near the lobby)
Hours: 6:30 a .m .–3 p .m . / Mon-Fri
712 Bistro
Jennie Sealy Hospital – 2nd Level
On the second level of the Jennie Sealy Hospital, adjacent to the gift shop and near the main entrance Offering breakfast items, sandwiches, soups, wraps, coffee and refreshments, and more
