REQUEST FOR PROPOSALS (RFP) 11/12-09 Technology Refresh Program – TRP
Notice of Recommendation to Award November 16, 2011
The evaluation committee for the above mentioned request for proposals met, as scheduled and posted, at 9:00AM Tuesday November 15, 2011 at Seminole State College’s Heathrow location. All of the appointed committee members were present for the meeting and are listed below: Keith Houck-Valencia College Anthony Parziala- Palm Beach State Liz Gomez-Pensacola Sate College Fred Evans – Santa Fe College Don Windham – Indian River State College Dick Hamann – Seminole State College Ed Ames – Valencia College-non-voting procurement official Ed Ames opened the meeting and asked that all of the attendees present and via telephone introduce themselves. John Walden, a Dell representative was present at the meeting. Four additional Dell representatives asked to conference in via telephone. Those Dell representatives were Nicholas Stokes, Mike Hendrix, Denise Paternoster, and Paul Moore. Ed stated that proposals from Hewlett- Packard, Dell and CDW-G were received in response to the RFP. The response from CDW-G was missing mandatory information and was determined to be non-responsive. After discussion of the two remaining proposals, Dick Hamann, the chair of the committee made a motion to short list both Dell and Hewlett-Packard to move on to the second phase of the evaluation. The motion carried, second and unanimously passed by all members. The committee further deliberated on the merits of both short-listed proposals. Based on those deliberations, the chair made a second motion to bypass the equipment testing phase, since both HP and Dell are currently providing equipment and services to the Florida Colleges, and award a contract to both of the short-listed firms. This motion also carried, second and unanimously passed by all members. Therefore, it is the recommendation of the TRP Evaluation Committee that a contract be awarded to Dell and Hewlett Packard for the Florida Colleges Technology Refresh Program. This recommendation will be posted on the Valencia Procurement website as required by F.S. 120.57. The posting will commence on Wednesday November 16, 2011. This recommendation will be presented to Valencia’s District Board of Trustees for approval at their December meeting.
Ed Ames Procurement Director Valencia College "Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes"