/ReportingSchedule2011-2

ILP-Portfolio-Tenure Review Report Schedule Year 2011-2012 Class 2014, Year – 1 Class 2013, Year – 2 Class 2012, Year – 3 *Deadlines are provided for convenience as estimates of completed work. The failure to observe the deadlines shall not entitle the faculty member to receive a continuing contract.

DOCUMENT

PARTY RESPONSIBLE

DEADLINE

ACTION

ILP Review Panel Composition

Dean/Director

November 18, 2011

Deans/Directors send Panelists’ names to Y-1 Candidates & Celine KavalecMiller (TLA)

Individualized Learning Plan (ILP) Draft #1

Author: Candidate, with input from Dean/Director

December 5, 2011

Candidate sends ILP draft to Dean/Director and Celine Kavalec-Miller (TLA) on or before deadline date.

Reviewed by: TLA and Dean/Director

February 13, 2012

TLA sends comments to candidate & Dean/Director; TLA schedules meeting with candidate to discuss comments.

ILP Feedback Meeting

Facilitator and Candidate

March 2, 2012

Campus Facilitator meets with Year-1 candidates to discuss ILP feedback.

ILP

Author: Candidate

2 weeks prior to Y-1 Review (Review meetings occur between April 16-June 8, 2012)

Candidate sends ILP to Dean/Director & each member of Review Panel 2 weeks prior to the review meeting. Candidate keeps a copy of the ILP.

Review Mtg. Deadline: June 8, 2012 Written Report Deadline: June 22, 2012 (or 2 weeks post ILP Review)

Dean/Director sends written Y-1 ILP Report to Candidate, Campus President. (and VP and AVP as applicable), & TLA within 2 weeks of review meeting.

2 weeks after receipt of the Y-1 Report

If revision of Faculty Learning Outcome Statement(s) (FLOs) is required, candidate submits revised statements to Dean/Director within 2 weeks of receipt of Y-1 report.

Dean/Director approves the revised statements, so candidate can begin implementing FLOs. No panel meeting needed to approve FLO revisions.

Reviewed by: Dean/Director and ILP Review Panel Year-1 Review Panel Report

Revised ILP (If required)

Author: Dean/Director and ILP Panel

Author: Candidate

All reports must be submitted by June 22.

Revised Faculty Learning Outcome Statements must be submitted to dean/director two weeks after receipt of Y-1 Report OR by July 1, whichever comes first.

Approved Year-1 ILP

Dean/Director

July 20, 2012

Approved ILP's sent to Candidate, ILP Panel and Celine Kavalec-Miller (TLA)

Year-2 Portfolio

Author: Candidate

2 weeks prior to Y-2 Review (Review meetings occur between April 16-June 8, 2012)

Candidate sends Portfolio to Dean/Director & each member of ILP Review Panel 2 weeks before review meeting.

Candidate keeps a copy.

Review Mtg. Deadline: June 8, 2012 Written Report Deadline: June 22, 2012 (or 2 weeks post Portfolio Review)

Dean/Director sends written Y-2 Report to Candidate, Campus President (and VP and AVP as applicable), & TLA within 2 weeks of review meeting.

Reviewed by: ILP Review Panel Year-2 Review Panel Report

Author: Dean/Director and ILP Review Panel

All reports must be submitted by June 22.

ILP-Portfolio-Tenure Review Report Schedule Year 2011-2012 DOCUMENT

PARTY RESPONSIBLE

DEADLINE

ACTION

Tenure Review Committee

Dean/Director

November 7, 2011

Nominations for TRC members requested

Tenure Review Committee

Dean/Director

November 21, 2011

Election of two tenured faculty members to serve on the TRC with Dean/Director.

See “Handbook” for guidelines.

Final Portfolio

Author: Candidate

January 9, 2012

Candidate sends Portfolio to Dean/Director and each member of the ILP Review Panel on or before deadline date. Candidate keeps a copy.

Candidate does not attend final review meeting.

Written Feedback collected for TRC

Campus President

January 9, 2012

Campus President (CP) requests written feedback from all campus personnel regarding candidate’s performance. Feedback for counselors and librarians is also collected from their respective college-wide communities of counselors or librarians.

CP distributes collected feedback to appropriate Dean/Director for examination by the TRC.

January 27, 2012 Portfolio Final Report

Author: Dean/Director and ILP Review Panel

January 27, 2012

Panelists produce Final Portfolio Report. Dean/Director sends report to Tenure Review Committee, Candidate & TLA. Secondary reviews are scheduled if needed.

TRC Training Completion Form

Dean/Director and TRC Members

January 27, 2012

TRC training must be completed. Training Completion Forms sent to Celine Kavalec-Miller by January 27.

TRC Remarks and Summaries

Author: TRC

January 27 – February 10, 2012

Tenure Review Committee meets/consults with Dean/Director.

Dean/Director sends Tenure Recommendation to Campus President

Author: Dean/Director

February 10, 2012

Dean/Director sends Tenure Recommendation & primary materials to Campus President.

Campus President sends Tenure Recommendation for Counselors to VP of Student Affairs

Author: Campus President

February 15, 2012

Campus President sends counselor Tenure Recommendations & primary materials to the VP of Student Affairs.

Campus President and VP of Student Affairs send Tenure Recommendations to President

Author: Campus President/VP/AVP

February 20, 2012

Campus President and VP of Student Affairs send Tenure Recommendations & primary materials to President.

Final Tenure Recommendation to District Board of Trustees (DBOT)

Author: President

February 27, 2012

President sends Tenure Recommendations to DBOT; notifies Campus Presidents and VP of Student Affairs.

Campus Presidents notify Deans/Directors, Candidates, & TLA of Tenure Recommendations.

*Final Portfolio

Reviewed by: TLA

April 16, 2012

TLA reviews Portfolios for program assessment; returns Portfolios to candidate.

CP and VP of Student Affairs send Portfolios to TLA for program assessment.

ILP-Portfolio-Tenure Review Report Schedule Year 2011-2012 For Candidates in the first and second year of their tenure process, Dean/Directors may not have all the Individualized Learning Plan (ILP) reviews completed by the time Human Resources (HR) requires the paperwork for recommendation for re-appointment of the annual contract. Dean/Directors, however, will have other relevant information such as annual reviews, classroom observations, and student assessment of instruction, as well as the ongoing work between Dean/Directors and candidates on ILP development. (Reappointment recommendations for Administrators, Professional employees, and Faculty in the first and second year of the tenure process will be processed on the normal HR schedule.)

For Candidates in the third and final year of their tenure process, tenure recommendations are made by the Dean/Director (in consultation with the Tenure Review Committee), Campus President, VP of Student Affairs and President. President will submit tenure recommendations to the DBOT, usually by the June meeting.