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Lodge Protocol State Presidents Visitation These guidelines are offered for the Lodge’s preparation for the visitation of the State President. This is a guide, not a set-of-rules. If you follow this, you will make the event easier for all concerned. Your officers, Lodge members and staff will know what is expected. The President will be spared any surprises, as these are the forms of protocol to which he/she is most accustomed. SETTING THE DATE: It is up to the Lodge to coordinate with the President to set a visitation date. After you set the date verbally, confirm it in writing. LODGE FINANCIAL RESPONSIBILITY: The lodge should bear these expenses if possible. Lodging: The lodge should pay for the President’s lodging. If the lodge cannot afford it, do not feel that you must provide it. If you cannot pay for the lodging, inform the President so that he/she will have the opportunity to make his/her own arrangements. Room Amenities: If you wish, it is a nice gesture to place a small welcome gift in the room of visiting dignitaries (not only State President but Grand Lodge Officers as well.) Dinner and Drinks: The President and First Lady’s/ Gentleman’s dinner and drinks should be complimentary. Inform the reservation person, bartenders, and staff of this arrangement in advance. TRANSPORTATION: The President is responsible for their own transportation to the hotel. The Lodge should provide transportation to and from the Lodge during his/her visit, and, for any other events during his/her stay. DRESS CODE: If there is a theme (Western, Hawaiian, Casual, etc.) or an event is formal the Exalted Ruler needs to inform the President and First Lady/Gentleman well enough in advance in order for them to be prepared. If there
