WEDPLANLAX.COM
Your LOCAL wedding connection wedplanlax.com vendors | design ideas | planning advice timelines + checklists | wedding shows GET SOCIAL WITH US | | | | @wedplanlacrosse
2023 EDITION WEDPLANLAX.COM
PUBLISHER
Dana Gee
CREATIVE DIRECTOR Lindsey Kaney
CREATIVE TEAM Lindsey Kaney Caitlyn Steiner Sarah Lopez SALES TEAM Dana Gee Jenna Schoenmann
PROJECT ASSISTANT Savana Martens
OFFICE MANAGER
Dawn Evert
WedPlan ©2023 JOY Publications, LLC. All Rights Reserved. Printed in the USA. WedPlan is Published annually by JOY Publications LLC, 9335 Turkey Road, Black Earth, WI 53515. Dana Gee, Publisher. Written material and artwork may not be reproduced without written permission of the publisher.
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ON THE COVER Florals Melody Rose Designs Photographed by Pink Spruce Photography at Chapters on the Horizon
Celebrating LOVE
CONGRATULATIONS!
You're getting married! WedPlan La Crosse is your local resource to help you with every step of your wedding planning. This guide you're holding has pages filled with planning advice, questions to ask, timelines, checklists, inspiration, and incredible area vendor connections!
Like what you're seeing? You'll LOVE wedplanlax.com, where you will be sure to find gorgeous trending ideas and talented local vendors!
We encourage you to shop locally and support our Wisconsin wedding community. Their experience, creativity, passion, and expertise are priceless, and they work to give our local couples the best experience possible for their special days. Whether you find your dream team in this guide or online be sure to tell your vendors you found them through WedPlan La Crosse! We couldn't do what we do without them.
We truly hope you love what you find in the following pages of this book and that it is a helpful tool for you as you plan and prepare to celebrate your love.
Once you've said "I Do," we encourage you to send us your beautiful wedding photos and videos! We would LOVE to see all the stunning details and consider publishing or sharing your special day!
From our team to you, happy wedding planning and have an even happier ever after!
xoxo, Dana
P.S. Follow us on Instagram, Facebook, Pinterest, and TikTok for even more wedding goodness at @wedplanlacrosse!
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CONTENTS
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PLANNING THE BASICS 06 PLANNING COMPANION 16 STATIONERY 50 YOUR LOOK 58 CEREMONY 82 RECEPTION 96 TABLE DESIGN 112 FOOD & DRINK 126 PARTIES 142 CAPTURE THE MOMENTS 148 GIFTS 154 TRAVEL 162 VENDORS WHAT TO KNOW & QUESTIONS TO ASK VENDORS BY CATEGORY 166 INSPIRATION IMAGE GALLERIES 230
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THE BASICS
GETTING STARTED | 08 DECIDE THE VIBE | 10 POPULAR WEDDING VIBES | 11 COLOR PALETTE | 12 WEDDING TRENDS | 14
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follow us @wedplanlacrosse
GETTING STARTED
SOAK IT IN
You're engaged, yay! Before you get into the hustle and bustle of wedding planning, take some time to just soak in this sweet season of life with your partner and loved ones around you. Show off your ring, enjoy an engagement party, or go on a date with just the two of you. Ultimately, be intentional about creating space to reflect on your relationship and love for one another before getting into the planning details of your big day.
HIRE A PLANNER
The best money ever spent, often claimed by past couples, is on a wedding planner! These professionals can help design your event, organize logistics, manage vendor communication, create a timeline, help manage your budget, oversee the wedding day, or a combination of these services. They have the knowledge, expertise, resources, and tools to save you time, money, and stress in dealing with situations that arise during the planning process and at your event. They can also help take your vision to the next level!
SET THE DATE
Once you've discussed what vendors are most important to you, check their availability as you set your wedding date. Many popular vendors book a year or more in advance!
If you have a specific desired date, you can search for available vendors based on that. Booking your wedding vendors for non-peak months or weekdays is a great option to save money or to have a fun alternative to a traditional Saturday wedding!
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DISCUSS VISION & BUDGET
Sit down with your partner, and then your planner, to discuss both your vision and your budget for your day.
• What is most important to you as a couple?
• How do you want your day to feel and look?
• What kind of experience do you want to have?
• What kind of experience do you want your guests to have?
• What is your overall budget?
• Is anyone else contributing financially? If so, who is paying for what?
• What vendors are most important to you?
• Where are you willing to bend?
CONNECT WITH VENDORS
Your wedding is probably the largest party you will ever throw. Wedding vendors can help you and your partner plan and enhance your vision through their expertise, creativity, relationships with other vendors, and overall knowledge of the wedding industry. Less stress can be priceless, so we highly encourage investing in quality wedding professionals for one of the most important days of your life!
Stay Organized
Staying organized when planning a wedding is key to eliminating undue stress and staying on top of all the moving pieces. Remember, a wedding planner can help take as little or as much off of your plate as you desire!
HERE ARE SOME OF OUR TOP ORGANIZATIONAL TIPS:
• Create a binder or digital folder to organize ideas, plans, and details:
Inspiration
Color Palette Vendor Contacts Checklists
Contracts & Receipts Calendar Guest List Wedding Website
• Use the planner in this guide to help organize tasks from pre- to postwedding details!
• Create a separate wedding email address to organize all of your wedding-specific correspondence and a wedding website if desired.
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DECIDE THE VIBE
One of the first steps to planning your wedding is deciding your vibe and vision. Whether you have been dreaming about it for years or are just getting started, selecting this upfront with your partner is essential because it will guide every planning decision you and your vendors make to bring your wedding day vision to life! Consider the elements below as you decide what the overall vibe for your day will be:
COLOR
Maybe you love neutrals, bright pops of color, or a monochromatic look. What are your favorite colors, and what other colors complement them?
FORMALITY
Looking to host a more casual or formal event? Wanting a backyard picnic, black-tie affair, or something in between?
SEASON
Love a particular season? You may choose a color palette and decor that fits that. The natural surroundings, temperatures, and product availability can affect details like attire, floral, and food options.
LOCATION
Have a specific venue or location already influencing your vibe? Maybe you're looking for a lake view, golf course setting, downtown loft, or something else that will determine your vibe.
STYLE
All weddings have an underlying style or combination of styles. Inspired by modern taste, romantic details, or a whimsical feel? You may love a vintage, minimalist, European, or botanical look. This will significantly affect your wedding day's overall vibe and vision.
NOTE: You may also consider having a theme paired with your wedding style that reflects shared hobbies, passions, or interests, adding fun twists to your wedding day elements!
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POPULAR WEDDING VIBES
Although you can easily combine more than one style, it's important to keep things cohesive and stick with your vibe throughout every detail of your day. This will ensure a design that is pleasing to the eye, creates an experience, and looks stunning in your photos and videos!
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Delicate Peach Honey
Hotel Editorial Glam
Romantic Italian Garden
Neon Vibrant Bold
MORE INSPIRATION can be found at wedplanlax.com and on Pinterest at @wedplanlacrosse!
COLOR PALETTE
"What are your colors?" This is a question you'll be asked often! They may be your favorite colors, those that tie in with a specific season, or those that complement your favorite blooms. Just be sure, whatever combination you choose, they don't compete with the colors throughout your venue or surroundings. Whether it be two to three hues or a more comprehensive array of complementing tones, be sure the colors work well together and in your setting.
Starting a mood board with wedding and lifestyle images that inspire and speak to who you are as a couple is an excellent start to lead you in the right direction for finding the perfect vibe and color palette for you. Start by browsing Pinterest, wedplanlax.com, looking through a Pantone book, or grabbing some paint swatches from your local hardware store to finalize your color selection.
Neutral Tones
Romantic Aura
Warm Earth Tones
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Vibrant Bold
Remember to be You!
SEARCH OUT INSPIRATION
Still trying to figure out where to start? The pages of this guide contain real weddings and styled shoots for you to see a variety of inspiring styles and details!
You can also head to wedplanlax.com and click on the Inspiration tab. Here you will find a gallery of images you can sort by specific categories such as wedding styles, location types, color options, and more!
You can turn to other searches on the Internet for inspiration as well. Pinterest, in particular, is full of creative ideas, so start that wedding board (if you haven't already), and pin away!
Wedding planners, stationers, and florists are amazing vendors who can aid in creating your wedding color palette. Often, these vendors have color swatches and can walk you through the selection process using thoughtful questions, extensive knowledge, and creative vision.
All in all, be you! Let your personal style and vision lead you. Play off the special interests that uniquely make you and your partner who you are. You'll be most comfortable and feel celebrated with an event that reflects both of you as a couple. Your unique likes, hobbies, and interests personalize your day, inspire great ideas, and help create an unforgettable experience for you and your guests.
So, whether you are looking to be ontrend or looking to be unique, be you!
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GRAZING TABLES LK Bridal Studio CHAMPAGNE TOWERS Makayla Mashlan Photography FOOD TRUCKS Molly Jo Collection UNIQUE LOUNGE AREAS Boxcar Photography UNIQUE GUEST SIGN-INS Joshua Harrison Photography SIGNATURE COCKTAILS & MOCKTAILS BearMoose&Fox
WEDDING TRENDS
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FIRST LOOKS
COLD
Natural
INCLUDE YOUR PETS Savannah Steiger Photography MAN OF HONOR/BEST WOMAN Copper Antler Photography RECEPTION DRESS CHANGE
Giese NEON SIGNS Ali Lockery Photography
FAMILY
Shiloh Photo & Film
SPARKLERS
Intuition Photography
Anna
natural boho style with pops of terra cotta and umber color emphasis on textures include our fur baby first looks signature drinks phone guest book abundant florals raw earthy minimalist delicate airy
June 20
father escort down aisle big wedding with family + friends anniversary dance something old, borrowed + blue grandparents be marriage certificate witnesses honor loved ones who have passed family dance
1 2 10 3 4 7 8 5 6 9 11 1 4 9 2 3 8 5 6 7 11 10
PLANNING COMPANION
by WedPlan La Crosse
happy planning
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AFTER ENGAGEMENT
Share Your Engagement
Insure Engagement Ring
Determine Budget and Who is Contributing
Make a Guest List with Mailing Addresses
Hire a Wedding Planner
Consider Your Preferred Wedding Date
Create an Organizing System
Hire Travel Agent for a Destination Wedding
Decide Formality and Overall Style
Select the Venue(s)
Choose Color Palette and Start Thinking of Overall Design
Book Photographer
Schedule Engagement Photos
Hire Ceremony Music
Hire Reception Music
Book Entertainment (Photobooth, etc.)
Choose Videographer
Select the Caterer
Decide Bar Service
Shop for and Order Wedding Dress
Buy Wedding Insurance
Select Your Wedding Party, Ushers, Readers, Candle Lighters, and Special Attendants
12 MONTHS
Purchase Undergarments, Shoes, and Accessories
Create a Wedding Workout Plan
Book Hair and Makeup Artists
Hire Florist
Hire Officiant and Schedule Your Premarital Counseling
Determine Skincare Routine
Reserve Wedding Night Suite
Book Hotel-Room Blocks for Guests
Book Transportation for Guests
Book the Newlyweds’ Transportation
Consult with Stationer
Create Wedding Website
Schedule Design Meeting with Rental Vendor
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CHECKLIST notes
9 MONTHS
Apply for Passports if Traveling Abroad
Select Bridesmaid Dresses and Accessories
Select Mother Dresses and Accessories
Book the Honeymoon
6 MONTHS
Book Rehearsal Dinner Venue
Book Alterations Specialist
Buy or Rent the Groom’s Tuxedo
Select Groomsmen Attire
Invitation Consultation with Stationer
Invest in Dance Lessons
Food Tasting with Caterer
Sampling with Bar Service
Create Wedding Registry
Choose Your Cake and Desserts
Order Rental Items
Discuss Vision for Ceremony with Officiant
3 MONTHS
Dress Alterations for Bridesmaids
Send Measurement Reminder for Suits/Tuxes
Brainstorm Guest Favors and Gift Bags
Meet With the Officiant and Invite Them to Rehearsal Dinner
Plan Bridal Shower and Bachelor, Bachelorette, or Bach Celebrations
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Send Save-the-Dates
Seek Out Baker
notes
Photographer Consultation to Plan Timeline
Connect Photographer and Videographer
Videographer Consultation
Order Invitations
First Dress Fitting
Venue Planning Consult
Select Readings
2 MONTHS
Mail Wedding Invitations (RSVPs Due 1 Month Before Wedding)
Send Out Rehearsal Dinner Invitations (Can Be Included With Wedding Invitations)
Buy Wedding Bands and Begin Design if Custom Rings are Ordered
Appointment for Marriage License
Write Your Vows
Check in with Officiant
Choose Future Spouse Gift
Buy Wedding Party Gifts
Floral Consult
Finalize Timeline, Announcements, and Music Selections
Hair and Makeup Trials
Confirm Groomsmen Attire Order
Monitor Hotel Block Weekly to Ensure Room Availability
Verify Cake Details
Verify Caterer Order
Order Programs, Escort Cards, Place Cards, Favors, and Signage
1 MONTH
Pickup Rings
Final Dress Fitting and Pickup, Learn How to Bustle if Needed
Create a Seating Chart
Final Venue Walk-Through
Break In Your Wedding Shoes
Solidify Ceremony Site Plan
Finalize Rehearsal Dinner Plan
Confirm Rental List
Send Thank You Notes for Bridal Shower and Early Wedding Gifts
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notes
1 MONTH CONTINUED
Send Timeline and Locations to Transportation Vendor
Confirm Final Guest Count with Venue, Caterer, and Baker
Plan Wedding Day Survival Kit
Review All Details. Walk Through the Entire Event to Ensure All Details are Planned (Travel to and from Locations, Pre-Event Food and Beverage, Parking, etc.)
FINAL WEEK
Provide Wedding Party and Close Family with Day-of Timeline
Assemble Gift Bags
Place Cash in Tip Envelopes for Your Planner/Delegate to Distribute
Have Your Ring Professionally Cleaned
Refresh Your Hair Cut or Color along with Waxing, Eyebrows, and Eyelash Extensions
Final Beard and Mustache Trims
Schedule a Manicure and Pedicure
Have a Couple’s Massage
Final Formalwear Fitting and Pickup
Organize Outfits and Accessories
Pack Your Passport, Travel Documents, and Bags the Honeymoon
Confirm Travel Arrangements
Practice Your Vows Aloud
Write Your Partner a Note
Drop Off Guest Welcome Bags for Hotel to Distribute
Box Wedding Day Details for Photographer’s Flatlay Photos
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notes
THE DAY BEFORE
Eat Healthy Meals
Pack a Clutch or Small Bag of Personal Items
Drink Water
Attend Rehearsal and Rehearsal Dinner
Give Gifts to Wedding Party
Organize Vendor Payments and Cash Tips for Planner to Hand Out
Put Boxes, Suitcases, Bags, and Survival Kits in the Car
Get a good Night’s Sleep
THE WEDDING DAY
Eat Breakfast
Drink Plenty of Water
Take Dress and Veil out of Bag Early on and Have Someone Steam Them if Needed
Verify Rings are Present
Confirm Officiant has Marriage License
Exchange Notes with Your Partner
Say Thank You to Everyone Around You
Get Married!
AFTER THE WEDDING
Return Rented Formalwear
Return Rental Items
Obtain Marriage Certificate from Registrar of Deeds
Work on Name Changes
Send Thank-You Notes in a Timely Manner to Wedding Guests
Write Reviews, Send Thank-You Notes and Final Gratuities to Vendors
Submit Your Wedding to WedPlan!
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notes
ENGAGEMENT
OUR ENGAGEMENT DATE
OUR ENGAGEMENT STORY
ABOUT THE RING
FAVORITE MOMENT
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MOODBOARD COLORS
PATTERNS & TEXTURES
DESCRIBE YOUR STYLE, VIBE, OR THEME
INSPIRING TRENDS
DESCRIBE YOUR WEDDING IN 3-5 WORDS
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PRIORITIES
WEDDING DATE
MY CUSTOMS & TRADITIONS
MY PARTNER'S CUSTOMS & TRADITIONS
MOST IMPORTANT WEDDING MUST-HAVES
YOU YOUR PARTNER
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Rank the categories below from most important to least. This knowledge will help you and your partner determine your budget and priorities.
Planner
Planner Photography Photography Videography Videography
& Atmosphere
& Atmosphere Food & Drink Food & Drink
& Decor Flowers & Decor Entertainment Entertainment Attire Attire
& Signage
& Signage
Rentals
Rentals
Wedding
Wedding
Venue
Venue
Flowers
Stationery
Stationery
Specialty
Specialty
Transportation Transportation
WEDDING ATTENDANTS
Name | Role | Phone | Address | Email | Sizes for Attire | Measurements
NAME: NAME: NAME: NAME: NAME:
NAME: NAME: NAME: NAME: NAME:
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NAME: NAME: NAME: NAME: NAME:
NAME: NAME: NAME: NAME: NAME:
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BUDGET
Wedding Planner Ceremony Venue Officiant Fee/Donation
Marriage License Reception Venue Rehearsal Dinner Venue Rehearsal Dinner
Photographer Videographer Catering Morning Brunch Beverages and Bartenders Cake, Desserts, and Cutting Fee Rings
Wedding Attire and Alterations (Partner A)
Wedding Attire and Alterations (Partner B) Hair and Makeup Bouquets, Boutonnieres and Corsages Ceremony Decor Reception Centerpieces and Decor
Rentals
Ceremony Musicians Cocktail Hour Musicians Reception Music Reception Entertainment Save-the-Dates Invitation Suites
Rehearsal Dinner Invites Stamps
Programs, Escort Cards, Place Cards and Signage Favors
Thank-You Cards
Dance Lessons Limos or Car Rental Guest Shuttle or Parking Wedding Night Hotel Room Honeymoon Tip Money for Vendors Gifts for Each Other Gifts (Weddin g Par ty, Parents, Children, Etc.)
ACTUAL ESTIMATE
TOTAL $ $
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VENUE
CEREMONY VENUE
Name Contact Address Email Phone Website Social Tags Capacity Start & End Time Price Deposit
Getting Ready Spaces? Yes No Guest Parking? Yes No External Vendors Allowed? Yes No Weather Contingency Plan? Yes No
RECEPTION VENUE
Name Contact Address Email Phone Website Social Tags Capacity Start & End Time Price Deposit
In-house Catering? Yes No Guest Parking? Yes No
Noise Restrictions? Yes No External Vendors Allowed? Yes No Weather Contingency Plan? Yes No
REVIEW out of 5 REVIEW out of 5
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OFFICIANT
Name Contact Address Email Phone Website Social Tags Price
Rehearsal Day & Time Wedding Day Arrival Time
PREMARITAL COUNSELING DATES & TIME 1. 2. 3. 4.
SAVE-THE-DATES
TIP: 9-14 months prior to wedding date. Be sure to keep one copy for a keepsake and one to include in your wedding day details to be photographed.
Deliver by Your Names Wedding Date Location (City, State) Wedding Website Notice of Invitation to Follow
WRITE YOUR SAVE-THE-DATE COPY:
REVIEW out of 5
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STATIONERY & SIGNAGE
Order by Deliver by RSVP Requested by STATIONER Name Contact Address Email Phone Website Social Tags
NOTES: Invitations Programs Response Cards Place Cards Escort Cards Table Numbers Menu Cards Guest Book Rehearsal Dinner Invitations Thank-You Cards Thank-You Gifts Specialty Cards Napkins Favors Welcome Sign Reception Sign Bar Sign
Seating Sign Specialty Items
TIP: 4-6 Months before the wedding
TIP: 2-4 Months before the wedding
TIP: Follow-up with missing RSVPs 4-7 days after due date
REVIEW out of 5
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WEDDING ATTIRE
MY OUTFIT
PARTNER'S
STORY BEHIND MY OUTFIT
STORY BEHIND THEIR OUTFIT
THEIR FAVORITE DETAIL
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Designer | Size | Color | Boutique | Style
2. 3.
Ready Outfit
| Headpiece | Cape Bra | Bustier | Shapewear Nylons Garter Hoop | Slip Jewelry Shoes Reception Outfit Hair Makeup
New Borrowed Blue
MY FAVORITE DETAIL WHO WENT SHOPPING WITH ME Date Ordered Date Promised FITTING APPOINTMENTS 1.
WEDDING-DAY ACCESSORIES Getting
Veil
Something
OUTFIT Designer | Size | Color | Boutique | Style
2. 3.
Ready Outfit
Shirt
Tie | Neckwear Jewelry Socks Shoes Suspenders Hair Makeup
Party Outfit
WHO WENT SHOPPING WITH THEM Date Ordered Date Promised FITTING APPOINTMENTS 1.
WEDDING-DAY ACCESSORIES Getting
Pants
Jacket
After
WEDDING PARTY ATTIRE
MY ATTENDANT'S
PARTNER'S ATTENDANTS
DETAILS ABOUT THE LOOK
DETAILS ABOUT THE LOOK
ATTENDANT FITTING APPOINTMENTS
ATTENDANT FITTING APPOINTMENTS
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Same Styles Mismatched Styles Same Colors Different Colors
1. 2. 3. 4. 5. 6. 7. 8. WEDDING-DAY ACCESSORIES Getting Ready Nylons Jewelry Shoes Hair Makeup
Same Styles Mismatched Styles Same Colors Different Colors
1. 2. 3. 4. 5. 6. 7. 8.
WEDDING-DAY ACCESSORIES Getting Ready Pants Shirt Jacket Tie | Neckwear Jewelry Socks Shoes
FLOWERS
FLORIST Name Contact Address Email Phone Website Social Tags
FLOWER CHOICES
NOTES:
Bouquet
Attendant Bouquet(s)
Boutonnieres
Flowers For Hair
Flower Girl
Corsages
Ceremony Entrance Aisle Decor Ceremony Backdrop Memorial Reception Entrance
Guest Book Table
Escort Card Display
High Top Cocktail Tables
Hors d’oeuvres Area Table Centerpieces
Dessert Table Reception Ceiling & Chandeliers
Toss Bouquet Bar
Lounges
Signage Accents Bathroom Arrangements
REVIEW out of 5
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FOOD
CATERER
NOTES
Presentation Serving Style Table Settings
COCKTAIL HOUR MENU Hors d'oeuvres Drinks
RECEPTION MENU
Final Guest Count Menu
Late-Night Snacks After-Party Snacks Drinks
GETTING READY LUNCH MENU
Total Count of People Menu Drinks
REVIEW out of 5
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Name Contact Address Email Phone Website Social Tags
BAR
BARTENDER
BEVERAGES
Wine Beer Signature Cocktails Non-Alcoholic Champagne
TIP: Glasses Per Bottle
Liquor=16 mixed drinks Wine=4 glasses Champagne=6 glasses
WEDDING BAR SHOPPING LIST
Alcohol Mixers Garnishes
REVIEW out of 5
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Name Contact Address Email Phone Website Social Tags
DESSERTS
BAKER Name Contact Address Email Phone Website Social Tags
NOTES
Favorite Flavor #1
Favorite Flavor #2 Favorite Flavor #3
Buttercream or Fondant Cake Stand or Rental Sugar Art Decoration Delivery Options & Fee Additional Fees
DESCRIBE CAKE
ADDITIONAL SWEET TREATS
TIP: Cake Sizes & Servings
6" Round serves 4-6 7"x11" Sheet serves 12-15
8" Round serves 8-10 9"x13" Sheet serves 20-24
10" Round serves 20-24 11"x15" Sheet serves 35-40 12"x18" Sheet serves 50-55
REVIEW out of 5
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PHOTOGRAPHY
PHOTOGRAPHER
Name Contact Address Email Phone Website Social Tags
MUST HAVE SHOTS
TIP: Photography Time Blocking
Getting Ready 1HR Wedding Party 1HR
First Look 15 MIN Family Photos 45 MIN Romantic 1 HR Golden Hour 15 MIN
VIDEOGRAPHY
VIDEOGRAPHER
Name Contact Address Email Phone Website Social Tags
REVIEW out of 5 REVIEW out of 5
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WEDPLANLAX.COM 39 MUSIC ENTERTAINMENT PROCESSIONAL FOR PARTNER PROCESSIONAL FOR WEDDING PARTY PARENT DANCES FAMILY TRADITION DANCES
FOR YOU
PARTY &
INTROS
DANCE LAST DANCE TOP 10 MUST-PLAY SONGS 1. 2. 3. 4. 5. DO NOT PLAY OUTSIDE GUEST ACTIVITIES INSIDE GUEST ACTIVITIES 6. 7. 8. 9. 10.
PROCESSIONAL
WEDDING
COUPLE
FIRST
REGISTRY
WEDDING WEBSITE WHERE WE REGISTERED FAVORITE GIFTS WE REGISTERED FOR
GIFTS TO GIVE
WEDDING PARTY FAMILY OTHER
SOCIAL MEDIA
HASHTAG IDEAS
SNAPCHAT GEOFILTERS
Engagement Party
Wedding Shower
Pre-wedding Weekends
Wedding Day
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REHEARSAL VENUE
LOCATION Name Contact Address Email Phone Website Social Tags
REVIEW out of 5
Who Will Host Guest Count Theme Date & Time Menu Drinks Name Contact Address Email Phone Website Social Tags Day & Time Type Number of Hours Capacity
TRANSPORTATION
REVIEW out of 5
Bachelor/ette Party
Couple to Ceremony
Couple to Reception
Couple to Hotel
Guests to Ceremony
Guests to Reception
Guests to Hotel
Transport to Airport
WEDPLANLAX.COM 41
DAY-OF TIMELINE
6 am 7 am 8 am 9 am 10 am 11 am 12 pm 1 pm 2 pm 3 pm 4 pm 5 pm 6 pm 7 pm 8 pm 9 pm 10 pm 11 pm 12 am
ITEMS TO REMEMBER FOR WEDDING DAY:
Marriage license
Personal wedding vows and readings
Letter to spouse
All clothing, shoes, and accessories
All jewelry (bridal, attendants, wedding rings) Unity Symbol (and lighter if necessary)
Guest book and pen
Flowers (if not delivered by florist) including corsages, boutonnières, bouquets, etc. Ceremony decor Send-off items (birdseed, bubbles, doves, butterflies, balloons, sparklers, ribbon wands, etc.)
Remaining vendor payments & tips
Kit
TIPS:
Provide a timeline to your entire wedding party, family, and those participating in your wedding.
Be sure to carve out a few quiet moments with your new spouse and breath each other in. The day will fly by, savor your moments.
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Programs
Emergency
ADDITIONAL VENDORS
WEDDING PLANNER
Name Contact Address Email Phone Website Social Tags
WEDDING ATTIRE
Name Contact Address Email Phone Website Social Tags
WEDDING ATTIRE
Name Contact Address Email Phone Website Social Tags
MARRIAGE LICENSE LOCATION
Name Contact Address Email Phone Website Date Needed
REVIEW out of 5 REVIEW out of 5 REVIEW out of 5 REVIEW out of 5
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ENGAGEMENT RING JEWELER
Name Contact Address Email Phone Website Social Tags
WEDDING BAND JEWELER
Name Contact Address Email Phone Website Social Tags
HAIR STYLIST
Name Contact Address Email Phone Website Social Tags
MAKEUP ARTIST
Name Contact Address Email Phone Website Social Tags
REVIEW out of 5 REVIEW out of 5 REVIEW out of 5
REVIEW out of 5
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CEREMONY MUSICIAN/DJ
Name Contact Address Email Phone Website Social Tags
COCKTAIL HOUR MUSICIAN/DJ
Name Contact Address Email Phone Website Social Tags
RECEPTION MUSICIAN/DJ
Name Contact Address Email Phone Website Social Tags
RECEPTION ENTERTAINMENT
Name Contact Address Email Phone Website Social Tags
REVIEW out of 5 REVIEW out of 5 REVIEW out of 5 REVIEW out of 5
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RENTAL COMPANY
Name Contact Address Email Phone Website Social Tags
GUEST ACCOMMODATIONS
Name Contact Address Email Phone Website Social Tags
WEDDING NIGHT HOTEL ROOM
Name Contact Address Email Phone Website Social Tags
DANCE LESSONS
Name Contact Address Email Phone Website Social Tags
REVIEW out of 5
REVIEW out of 5 REVIEW out of 5
REVIEW out of 5
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TRAVEL AGENT
Name Contact Address Email Phone Website Social Tags
OTHER Name Contact Address Email Phone Website Social Tags
OTHER Name Contact Address Email Phone Website Social Tags
OTHER Name Contact Address Email Phone Website Social Tags
REVIEW out of 5
REVIEW out of 5 REVIEW out of 5
REVIEW out of 5
WEDPLANLAX.COM 47
AFTER THE WEDDING
CHANGING YOUR NAME
Obtain a copy of your new marriage certificate from the Register of Deeds. Take your certificate to the Social Security Office and change your name there. You may now begin to use your new name. Then, take the certificate to the Department of Motor Vehicles and change your name there.
Update each of the following with your new name:
Banks
Medical Care Provider
Contracts
Mortgage Lender
Professional License
County Tax Assessor
Credit Card Companies
Employer (fill out new W-2)
Wisconsin Dept. of Revenue
Estate Planning/Retirement Documents
U.S. Passport
Insurance Companies
U.S. Postal Service
Investment Companies
Utility Company
Leases
Voter Registration
Legal Documents
NOTE: It is a felony to make copies of a marriage certificate. If proof is required, send your actual certificate with a self-addressed, stamped envelope and a request that they return it to you.
TIP: I f you are changing your name, it is often best to do this after your honeymoon to ensure all your identification is consistent and accurate.
HONEYMOON
Destination Departure Date Return Date Must See Restaurants to try Tours, Trails, Parks Travel Notes:
THANK-YOU CARDS
Mail out within three months of wedding day. Send a thank you to parents, vendors, or anyone who gave you a gift or played an important role in your wedding.
WHAT TO INCLUDE:
We recommend notes be handwritten and personal. Thanking your guests for the specific gift they gave is a nice touch.
Share how you plan to use or enjoy the gift.
Express why you're thankful for them. This could include what they mean to you, something they did for you, or a fun shared memory from your wedding day.
ENJOY MARRIED LIFE & Congratulations from WedPlan!
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Wills
WEDDING SHOWS
...find
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the latest details on wedplanlax.com
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STATIONERY
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LIST |
PRINTING TECHNIQUES
SAVE-THE-DATES
CARDS
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GUEST
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| 54 ENCLOSURE
| 55 INVITATION WORDING IDEAS | 56
GUEST LIST The B-List
Whether you're looking for an intimate gathering with close family and friends or a larger celebration, selecting your guest list and guest count can be one of the most challenging parts of planning your wedding. Your guests are the people that will be sharing one of the most special days of your life with you and your partner, so it is very important to agree on this list together. Your guest list should be decided right away as it will determine other factors like venue capacity, food choices, guest experiences, and overall budget.
Keeping your guest list and information in a spreadsheet like Google Sheets or Excel is helpful to keep track of the information and to easily send it to your stationer for addressing save-the-dates and invitations!
SPREADSHEET COLUMNS
COLUMN
COLUMN
COLUMN
COLUMN
COLUMN
COLUMN
COLUMN
COLUMN
COLUMN
COLUMN
COLUMN
COLUMN
Some couples choose to have a secondary guest list of people to invite once they hear back from those unable to attend from their initial list. There are varying opinions on this option, but it's truly up to you and your partner if a "B-List" is something you want to consider.
If you do plan on mailing your invitations in stages, we recommend sending your initial invitations earlier than usual so that your second round of invitations isn't sent too close to the wedding day. Consider asking guests to reply online via email or your wedding website to expedite the process.
If you are concerned that someone may find out they are on your B-List, it is recommended not to have family or friends that know each other on the two separate lists.
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1: Guest Names
2: And Family or And Guest
3: Street Address
4: City
5: State
6: Zip Code
7: Number of Guests Invited
8: Number of Adults Attending
9: Number of Kids Attending
10: Dietary Restrictions
11: Food Choice
12: Assigned Table Number
PRINTING TECHNIQUES
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DIGITAL PRINTING
Mo Schultz Photography
Lindsey Norgard Photography
SAVE-THE-DATES
Save-the-dates are sent to guests to announce your wedding and allow them to mark their calendars and make preparations ahead of time to attend your wedding. These are separate from your invitations and typically include details like your names, wedding date, the city and state where the wedding will occur, website URL, and a note that an invitation will follow. We recommend working with your stationer to create a unique and personalized save-the-date to show off your engagement photos, your personality or interests, or nod to your wedding style and color palette! Some unique ideas to consider are retro postcards, magnets, scratch-offs, puzzles, tickets, or even a wooden save-the-date!
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Erika Diaz Photography
ENCLOSURE CARDS
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Rachel Traxler
Larissa Marie Photography
Whitney Wiatt
LK Bridal Studio
McNiel Photography
INVITATION WORDING IDEAS
1
With great pleasure
Quinn Everly and Parker Brooks invite you to join them at the celebration of their marriage Saturday, July 20, 2024 4:30 PM Venue City, State Dinner and dancing to follow
3
Mrs. Jessica Everly Mr. William Daniels Mr. and Mrs. Paul Brooks Request the pleasure of your company at the marriage of their children Quinn Morgan and Parker James Saturday, the twentieth of July Two thousand twenty-four At half past four in the afternoon Venue City, State Black tie
2
Together with their families Quinn Everly and Parker Brooks invite you to the celebration of their marriage Saturday, July 20, 2024 at 4:30 in the afternoon Venue City, State Reception to follow
4
You are invited to the wedding of Quinn & Parker On Saturday
The twentieth day of July Two thousand twenty-four At half past four in the afternoon Venue City, State Reception immediately to follow
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YOUR LOOK
BRIDAL FASHIONS | 60 BOUQUETS | 64 RINGS & JEWELRY | 68 BEAUTY & HEALTH | 72 FORMALWEAR | 76 BOUTONNIERES | 78 WEDDING PARTY FASHIONS | 80
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BRIDAL FASHIONS
THE GOWN
It's your special day, so the look and style of your wedding attire are entirely up to you! Whether you want a classic look, modern fit, whimsical gown, or a statement piece to showcase your unique style, wedding day fashion options are truly endless. While it's good to have some ideas in mind, be open to trusting the advice of bridal shop professionals. You may be surprised how stunning a dress looks on you that you weren't initially drawn to on the rack!
We highly encourage shopping with reputable local shops for quality pieces, incredible service, the perfect fit on time, and to support area businesses.
TRAINS
Many factors can play a part in helping you decide whether or not to incorporate a train in your wedding day look and to what length. The silhouette of your dress, venue location, event formality, and other elements may help you select from styles such as a Sweep, Chapel, Cathedral, Royal, or even cape-like Watteau style. Your train may be a part of your skirt itself or a detachable piece or overlay connecting at your waist. We suggest practicing walking in your wedding day attire with your shoes and train before the big day to ensure you feel comfortable.
During your ceremony, aisle runners can help keep your train clean as you walk down the aisle. However, when moving between locations, be sure to keep it off the ground. If you can't carry it yourself, have your partner, attendant of honor, or another dedicated person help you.
BUSTLES
If you have a train and are not changing outfits for your reception, you will likely want to bustle it. This is a hands-free way to get your train up and out of your way rather than a finger or wrist loop to carry it around with you. Enlist a helper or two to learn how to bustle your train from your bridal shop professional. Remember to account for this time in your wedding day timeline as well!
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UNDERGARMENTS
Feel free to pack the romantic lingerie for later, but practical undergarments are an important detail in your wedding day look. Bring skin-colored Spanx, backless bras, nipple covers, slips, and other options to your fittings. Dance around and have someone take pictures of you at various angles to ensure nothing shows that you don't want to be.
SHOES
You've found the dress of your dreams - now it's time to choose your shoes! Whether you want to make a statement or keep it neutral, heel height, comfort, location, terrain, weather conditions, how visible your feet will be, and your overall look should all be factors you consider when making your selection. You may also choose one pair of shoes for walking down the aisle and a different pair for dancing the night away! Remember to bring your shoes along to your fittings and to break them in before the wedding day to avoid blisters.
Style Considerations
We recommend trying on a variety of gown styles to find the one you love, but here are some considerations that may help you narrow down a silhouette that is most flattering for you!
A-LINE (All Body Types):
Fitted bodice to the waist with skirt that flares out gradually
FIT & FLARE (Pear, Hourglass) Fitted bodice through the hips that flares out just below the hips
BALL GOWN (Rectangle, Hourglass, Pear, Inverted Triangle) Fitted bodice to natural waistline with full wide layered skirt
EMPIRE (All, Petite, Plus-Size)
High waist with flowy skirt starting just under the bust
MERMAID (Hourglass, Pear) Elongated bodice through the hips and thighs, flaring out at the knee
SHEATH (Hourglass, Rectangle) Straight lines, skims along body's natural shape
TEA LENGTH (All Body Types) Short hemline that falls just below the knee
COCKTAIL (All Body Types) Short and above the knee
JUMPSUIT (All Body Types)
One-piece, slim-cut or wide-leg pant
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SHOES
PERFUME Pink Spruce Photography EARRINGS Sarah Larson Photography CUSTOM HANGER BearMoose&Fox HAIR ACCENT Lori Renee Photography ACCESSORIES
NECKLACES forHisglory Photography
Savannah Steiger Photography
BOUQUETS
When thinking about your wedding day look, don't forget about another statement accessory: your bouquet! This will serve as an accent piece and complement your entire wedding day look. When consulting with your floral designer, discuss details like size, shape, texture, and colors to incorporate. Come with pictures of your color palette, gown, wedding party apparel, and images of potential floral styles you like from your mood board.
Your florist will help you understand what florals are available in your wedding season to best match the look you are trying to achieve and suggest what sizes and shapes would work well with the rest of your look. Be sure to have them demonstrate how to carry the bouquet based on your chosen style or shape before the big day!
Popular Blooms
Anemone Anthurium Astilbe Calla Lily Carnation Chamomile Cosmos Dahlia Football Mum Freesia Garden Rose Gypsophila Hydrangea Orchid Peony Protea Ranunculus Rose Snapdragon Stock Veronica
Popular Fillers
Air Plant Billy Buttons Bunny Tails Dusty Miller Dried Palm Leaves Eucalyptus Fern Italian Ruscus Ivy Lavender Leather Leaf Monstera Leaves Olive Branches Pampas Grass Smilax Succulents
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BOUQUET STYLES
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LK Bridal Studio
Savannah Steiger Photography
BearMoose&Fox
Dani Stephenson
Molly Jo Collection
Audre Rae Photography
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Parvfolia
Baby Eucalyptus
Rose
Roses Sahara
Peach Ranunculus
Eucalyptus
Toffee
Terra Cotta Carnation Cream Spray
Rose
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Hot Pink Carnation Hot Pink Spray Rose
Mauve
Tess Garden Rose Burgundy Scabiosa Juliet Garden Rose
Violet Ranunculus
Hellebores Italian Ruscus
RINGS
Shopping for rings is such an exciting time in the wedding planning process! From ready-to-wear to custom design, there are countless gorgeous options for metals, materials, and gemstones to make your wedding rings uniquely yours and your partner's. Trust a reputable professional to help you find a metal that works well with your lifestyle and occupation, and stones that are the cut, color, and clarity you desire.
Cost will vary depending on the elements chosen, so it is helpful to have a budget and general vision in mind. Arrive at your consultation with photos of your favorite designs for inspiration! Ask about adding special touches and personalization, like unique metals, textured finishes, or custom engraving. After your wedding day, continue with basic cleanings and have stones checked quarterly for loose or broken settings.
NOTE: Remember to check with your insurance company on ring coverage!
JEWELRY
Your wedding day jewelry goes beyond the ring! Maybe you'll choose classic pieces with pearls or diamonds, something dainty and whimsical, or something bold to show off your unique style and personality. Whatever you choose, make sure it complements your dress, hair, and makeup rather than distract from them. Have you been given a beautiful heirloom? These items can be worn or used to adorn your bouquet or clutch! Ask your bridal stylist or jeweler for help thinking through your accessory selections, whether simple, extravagant, or somewhere in between!
YourCleaningRing
Daily ring-wearing means that it needs a good cleaning from time to time. Bring your ring back to that sparkly brand new look with a professional cleaning from your jeweler once every 6-12 months. Be sure to give them the information on all the stones in your ring when you take it in to help ensure no damage is done.
For in-between cleaning, do not use any chemical cleaner as it could cause permanent damage. Your jeweler will typically give you a safe ring-cleaning solution, or you can combine a few drops of gentle dish soap into a bowl of lukewarm water and soak your jewelry for five minutes. Gently clean around the stone and behind the settings with a soft-bristled toothbrush, then wipe dry with a soft cloth.
ONE STRICT EXCEPTION
Remember that Opals should never be submerged in water. Use a very soft, dampened cloth with warm, soapy water to wipe clean. Visit your local professional jeweler for a more thorough cleaning.
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DIAMONDS & METALS
ASYMMETRIC
HALO
SOLITAIRE
SOLITAIRE
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HALO RING WITH EAST-WEST EMERALD CUT CENTER STONE
RING WITH ROUND BRILLIANT CENTER STONE IN YELLOW GOLD
SOLITAIRE RING WITH PRINCESS-CUT CENTER STONE
CATHEDRAL SOLITAIRE RING WITH OVAL-CUT CENTER STONE
TWO-TONE
KNIFE-EDGE
RING WITH ROUND STONE IN ROSE GOLD, ART-DECO INSPIRED GUARD
RING WITH ROUND CENTER STONE IN YELLOW GOLD Special Thanks to Soha Diamond Co.
COLORED GEMS
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CUSHION
ROUND
OVAL CUT MORGANITE
CUT CITRINE OVAL CUT PINK TOURMALINE
CUT BLUE SAPPHIRE Special Thanks to Chalmers Jewelers
WEDDING BANDS
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FIT BAND
GOLD
COMFORT
IN YELLOW
Special Thanks to Soha Diamond Co.
ELYSIUM BLACK DIAMOND BAND
BEAUTY & HEALTH
You want to look and feel like your best self on your wedding day, so consider professional services for hair, makeup, nails, skin, teeth, diet, exercise, and overall health. Confident and pampered, here you come!
HAIR
There are so many beautiful options for wedding day hairstyles! Consider the silhouette and neckline of your dress, the vibe of your event, and any humidity or weather. Consider changing up your hairstyle between the ceremony and reception! When you schedule your trial appointment, bring along inspiration to show your stylist and any headpieces, veils, or hair accessories you plan on wearing.
Decide whether you and your wedding party want to head to the salon or have a stylist come onsite to you. Schedule enough stylists in advance for the number of people getting their hair professionally done, and ensure that the schedule fits your timeline of events. Remember to wear something that you don't need to take off over your head as you get ready on wedding day so that you don't mess up any hair or makeup.
NAILS
Between pictures, people looking at your ring, and all the hugs and handshakes, you'll want to have your nails looking their best! If you desire a more natural nail look, consider a nude polish or a sheer coat after buffing. Remember the toes too!
NOTE: Nail, hair, makeup, or spa treatments also make great gifts for your wedding party if you're looking for a pampering gift idea for your crew.
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HAIRSTYLES
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Wedding EmergencyDayKit
MAKEUP
It's important to feel like yourself on your wedding day, whether that means you choose a more natural look for your makeup, something bold, or something in between. Remember, you'll be looking back on images of this day for years to come! Just like your hair, be sure to also schedule a trial appointment with your makeup artist to ensure you are happy with how you look and that the products do not cause any skin irritations. After your trial, check the look of your makeup in various types of lighting and consider what the lighting will be like on your wedding day to see if you need to discuss any adjustments. Decide also if you will be having makeup services come onsite to you or if you will be traveling to them. Coordinate the timeline with your hairstylist as well.
NOTE: It's important to refrain from starting any new routines or regiments close to the wedding day as you do not know how your skin will react.
Having a small clutch alongside you at your reception is handy for holding things like lipstick, powder or blotting papers, your room key, mints, and a few tissues. We also recommend having a person of honor, friend, or family member have a bag of other essentials on hand like:
Bobby Pins Travel-Size Hair Spray Pain Reliever Antacids Period Products Deodorant Fashion Tape Dental Floss Safety Pins Stain Remover Wipes Lint Roller Makeup Makeup Remover Band-Aids Tweezers
Bug Spray Sunscreen Q-Tips Phone Charger Scissors Snack Water Bottle
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MAKEUP STYLES
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FORMALWEAR
Accessorize
Once you've decided whether to rent or buy the elements of your wedding day attire, it's time to let your personality shine! Bring inspiration to your appointment with your formalwear expert, who will pull styles together that match your taste, complement your partner's look, and coordinate with the overall vibe of the event. Consider also formality, location, and weather when selecting your day-of apparel. Find a reliable local shop, and take into account the power of tailoring to get the perfect, flattering fit for you!
COLOR
There are no rules when it comes to colors; however, darker colors like black, dark gray, and navy tend to be more popular for evening or formal events, while colors such as tan, light gray, and dusty blue can soften the tone for a daytime or more casual celebration. Want to be bold? Make a statement with a pop of rust, hunter green, pink, or a burgundy jacket. You may even want to rock a full-color suit! Whatever you decide, keep in mind your wedding day's look, feel, and color palette.
PATTERNS & TEXTURES
Spice up your formalwear selection with a floral pattern, pinstripes, or checks! You may consider a unique texture like velvet, linen, wool, or corduroy. Remember, again, the vibe of your day, other wedding members' apparel, and, of course, the season, to pick the perfect material that won't leave you too hot or cold.
Necktie Bow Tie
Ascot Western Bolo Suspenders Belt Vest Cummerbund
Scarf
Pocket Square Cuff Links Socks Pocket or Wrist Watch Boutonniere
Footwear
NOTE: Bring extra shirts or under shirts to refresh if needed!
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Spruce
Pink
Photography
BOUTONNIERES
Boutonnieres are typically worn by the groom, groomsmen, ushers, and ring bearers, but are also commonly worn by special guests, such as fathers and grandfathers. Opting for a pinned boutonniere? These should be attached to the left lapel or in the buttonhole of the left lapel. To ensure you don't damage the fabric, avoid pinning them to a satin lapel and consider using a magnet to secure them instead. Pocket boutonnieres are a new trend where florals, ribbons, and filler are attached to the top of a cardboard piece cut to the size of the breast pocket of a tux or suit - no pinning required! The colors and style should mimic that of other flowers in the ceremony, like bouquets. Boutonnieres also allow the opportunity for a fun or personalized element to be tied into the design.
NOTE: If you decide on pinned boutonnieres, make sure someone is around who knows how to attach them to assist before your ceremony!
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BOUTONNIERE STYLES
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Molly Jo Collection
Makayla Mashlan Photography
Shiloh Photo & Film
Pink Spruce Photography
Liz Kohlmeier Photography
Bailey Ann Photography
WEDDING PARTY FASHIONS
Who do you envision standing by your side on your wedding day? How big of a wedding party do you want? After you've decided these things and asked them to participate in your special day, it's time to think about their attire for your celebration. Don't be afraid to stray from traditional wedding party line-ups and fashions! Consider having a different number of people or different genders on each side or not having anyone stand up with you at all. Fun additions to the wedding party line-up include flower girls, flower grandma, ring bearers, junior bridesmaids, adult beer boy, pets, and personal attendant. When it comes to attire, you can keep things uniform or mix and match styles or colors! It's your day, your way.
For bridesmaids, you may want everyone identical in style and color, or you may want them to find something that matches their body type, skin tone, and budget but is still within the parameters of your chosen color palette.
There's usually a little more play with dress styles and colors within the party than in suits and tuxes. A groom's attire often varies slightly from groomsmen, such as a different color jacket, vest, or tie. Consider a different color, style, or unique accessory for a special attendant like a maid, matron, man of honor, or best man or woman!
Another detail to think through is shoes. To match or not to match? Again, the choice is yours. Remember to keep functionality, comfort, formality, budgets, location, weather, and your overall vibe in mind. Nobody wants a heel stuck in the dirt as they make their way down the aisle or to have someone show up in cowboy boots if you're throwing a more formal affair. Have these discussions ahead of time so there are no surprises on the wedding day.
When it comes to wedding party fashions, it's also important to discuss who is paying for what, which style everyone is choosing if different, and to make sure all your attendants are aware and in agreement before locking them into this important but often costly commitment.
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Photography: Jenna Walker Photography | Hair: Blondes and Bridals Makeup: Parlour Fifteen Beauty Lounge | Bouquets: Wyld Stem Floral
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Crosse
Rachel Traxler
CEREMONY
CEREMONY LOCATION | 84 BACKDROPS IDEAS | 85 CEREMONY SEATING | 86 PROGRAMS & SIGNS | 88 THE PROCESSIONAL | 90 MAKING IT LEGAL | 92 VOWS | 93 LOVE LETTERS | 94
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CEREMONY LOCATION
It's time to start planning your ceremony! Whether you choose a house of worship, courthouse, your dream venue, or another beautiful indoor or outdoor setting, there are a wide variety of ceremony sites to choose from.
Before you start your search, discuss your style, desired features, guest count, and budget. If you're having an outdoor ceremony, consider potential weather obstacles and ensure a backup plan. This is the time to determine if you want your ceremony and reception at the same site or different locations. Thinking through these details with your partner will help you narrow your options, decrease being stressed, save time, and get closer to finding your perfect venue.
Some locations speak for themselves and take little to no transformation, while others may need extra décor to match your desired aesthetic. Some venues offer things like tables, chairs, linens, dishes, and more, while others will need those things to be rented and brought in externally. Be aware of what is available at the site you're looking at, what may still be needed, and the cost associated with those things.
There are pros and cons to any ceremony location, so weigh the venue's amenities against your wishlist and find the one that is the best fit for you and your partner's unique celebration.
CEREMONY BACKDROPS
There are a variety of styles and shapes when it comes to ceremony backdrops and installations. Check with your venue to see what may be available onsite, with local rental companies and stationers, or consider creating a custom design of your own! Depending on the desired vibe, you may also want to work with your local florist or balloon artist to adorn your backdrop or for a full breathtaking installation.
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BACKDROP IDEAS
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Ali Lockery Photography
Maison Meredith Photography
Karlee Mikkelson Photography
Savannah Steiger Photography
Copper Antler Photography
Molly Jo Collection
CEREMONY SEATING
SETUP
When it comes to your ceremony seating, one of the things to consider is the overall configuration. Stay more traditional with rows of chairs, or try something unique like a circular or semicircular arrangement or even a winding path with clusters of seating throughout a natural setting. Keep in mind the distance you and your guests would need to walk to get to your desired location as well as the levelness and firmness of the ground if you will be outdoors.
Determine where the aisle or multiple entry points will be, where you and your partner and wedding party will enter and stand, and the guests' viewpoint. Will you be in traditional positions up front, or will you be a central focal point with seating around you? Will your wedding party stand near you, or do you want to designate special seating for them in your setup? There are many options to consider and room to be creative. Talk to your wedding planner or event designer to hear their ideas and what they've seen work, or be creative to come up with something entirely new together! Ultimately, your ceremony seating setup will depend on the number of guests you plan on attending.
SEATING OPTIONS
As far as seating itself, you can choose traditional options or mix things up with benches, old church pews, couches, poufs, picnic blankets, hay bales, tree stumps, mismatched chair styles, and more! Consider both comfort level and aesthetics when making your selection for ceremony seating. Whether you're choosing something more simple or seating that is more unique, it's important to be intentional with the placement and stay consistent with your wedding vibe. See what your venue offers and compare their selection with local rental companies to find the best fit for your style and needs. Determine if you will be repurposing your ceremony seating for your reception or if you need to have more seating provided, so everything is in place from the start.
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Lockery Photography
PROGRAMS & SIGNS
Whether to welcome guests, give direction, share special details, or all of the above, you will want to consider programs and signage for your ceremony. There are a variety of program formats and materials for signage, so seek inspiration and talk to a stationer or rental company to see what's available and what they might suggest to fit your ceremony style. Programs may be placed on chairs, presented in a basket or container for guests to grab, or handed out by ushers or other special attendants. This is a great job for a younger person you want to include on your wedding day.
Program Content
Artwork or Photo
Your Names
Wedding Location & Date Mention of Parents
Wedding Party Special Attendants or Readers Order of Proceedings
Song Lyrics
Religious or Cultural Tradition Explanations
"In Memory Of" Mentions
Special Message from The Couple
Turn Off Cell Phones & Cameras Reminder
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CEREMONY SIGNS:
Directionals Timeline of Events Wedding Party "Unplugged" Ceremony Notice
About Seating
Quote or Other
Message
Welcome
Note
A
Personalized
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Rachel Traxler
THE PROCESSIONAL
When it comes to the processional, there are more traditional pairings and orders for coming down the aisle, but like anything else in your wedding, it's important to remember that this is your day, your way. Adjust the sample of a traditional processional order given on the next page to fit your and your partner's specific details, or throw it out altogether and create a unique entrance of your own. Consider walking down the aisle alone or having a friend or family member escort you. Your wedding party will walk as individuals, in pairs, in groups, or enter from the side together.
Depending on your seating setup, you can be creative with where you and the people in your party enter from. For example, if you have a circular seating arrangement, you could create two side aisles for each side of the wedding party to enter from, while you and your partner make a grand entrance down the center to the middle of the circle. Whatever you decide, be sure your aisle is wide enough for different configuration of pairings, for wheelchairs, and that everyone has clear instructions or rehearsal of where to enter, in what order, and where to stand or be seated once they reach the altar.
Special guests, such as grandparents or Godparents, may be escorted down the aisle, prior to the wedding party entering. If any parents are not walking down the aisle with either of you, they are typically still part of the processional. They may enter together, individually, or be escorted. There are options when it comes to how to escort as well. You can hold hands, lock arms, or simply walk side by side. If you have both parents escorting you with a bouquet in your hands, they can simply walk by your side, have a hand on your back, or lightly hold your arm just above the elbow.
Overall, for your processional, do what's best for your family dynamics, the size of your wedding party, and what you envision for your special day. These decisions should be based on what is important to you as a couple for this momentous occasion. All others should be respectful of your wishes. It's your day!
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CEREMONY MUSIC & SOUND
You and your partner can decide if you want live or recorded music during your processional, recessional, or other parts of your ceremony. Talk to your venue, DJ or live musicians about what is available and needed to have power, quality sound and appropriate volume. Coordinate with your videographer to see what they need or have available to capture the sound throughout your ceremony as well.
Consider a clip-on mic for the officiant and you or your partner. Don't forget microphones for anyone else speaking, reading, or singing throughout the ceremony. It's important that any mics, speakers, and sound systems are checked before ceremony time.
For the recessional, you should decide if you and your new spouse want to return to usher your guests out by rows, or have a receiving line in the back of the ceremony or later at the reception. Consider who will be involved in that and what order they will stand.
Processional Order
Below is a sample of a traditional processional order. Feel free to adjust to fit you as a couple, your wedding party, and special guests.
Officiant
Groom's Grandparents
Bride's Grandparents
Groom's Parents
Bride's Mother Groom Wedding Party
Maid of Honor & Best Man
Ring Bearer
Flower Girl
Bride & Father
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MAKING IT LEGAL
OFFICIANT
Choosing who you want to officiate your ceremony is an important decision! An experienced officiant can help you with the planning and personalization of your ceremony, but if you are thinking of having a family member or friend take on this role, be sure to check the laws of the state or country you're getting married in for their rules and guidelines. Meet with your officiant several times before your wedding day to create and craft a ceremony that represents the two of you and your unique love.
MARRIAGE LICENSE
Here in Wisconsin, you can obtain a marriage license from a county clerk. You and your future spouse must apply in person. Locate a nearby County Clerk's office online and schedule an appointment two months before your wedding date. Licenses are typically valid for a specific number of days following a waiting period. Check online for current marriage license laws in your area.
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VOWS
Writing and reciting your vows may feel intimidating, but the sidebar on this page will help guide you as you compose them. Creating personal vows for your soon-to-be spouse is meaningful for your partner and can be touching, insightful, or amusing for your guests. You may stumble, cry, forget a line, or lose your place, but it doesn't matter when it's coming from your heart in that special moment. And keep in mind that these don't have to be memorized!
Writing Inspiration
How & where did you meet?
When & how did you know they were the one?
What do you love most about them? (Or, what you are willing to put up with, haha.)
What do they bring to your relationship?
NOTE: You may want to talk about and practice your first kiss to avoid any awkwardness with what "type" of kiss you're doing or if there will be a dip.
What is special about your love for each other?
What is the foundation of your relationship?
What are the ways they make you laugh?
What do you see in your future together?
What promises would you like to make or what will you bring to the relationship?
NOTE: If you have children that will be uniting in this new family, consider including them in your vows.
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LOVE LETTERS
Maybe reciting your vows or personal thoughts in front of a group of people isn't your thing, but you want to make sure you express your thoughts and emotions to your partner privately on your wedding day. This can be accomplished by writing each other a letter you can read to each other during your first look. If you prefer not to see each other before your ceremony, consider a "first touch" instead. Stand back-to-back or around a corner where you can still hear each other's voices and hold hands. Decide if anyone else will be present, like a photographer and videographer, or if you want it to be just the two of you.
If you prefer not to read out loud or want to spend a quiet moment alone soaking in your partner's words, simply exchange letters with each other. This is also a perfect time to exchange gifts if you have chosen to do so. Oh, and don't forget a tissue or two!
Our best advice would be to save those letters and re-read them on each anniversary, reminding each other what you loved about them that day and what you continue to love about them now. You can even re-write and recite your letters to each other each year as you grow in your love.
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RECEPTION
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RECEPTION LOCATION | 98 LAYOUT | 100 RECEPTION SIGNS | 102 PHOTO BOOTHS | 104 GUEST EXPERIENCES | 105 MUSIC | 106 SEND-OFF | 108 AFTER-PARTY | 108 GUEST ACCOMMODATIONS | 110 TRANSPORT | 111 follow us @wedplanlacrosse
RECEPTION LOCATION
It's the party of your lifetime; where do you begin? If you're planning your reception at the same venue as your ceremony, you've already found your celebratory location! Looking for a reception location separate from your ceremony venue? You'll need to coordinate with both venues to ensure that available dates align. You may come in with dates already in mind, or you may need to be flexible to match the openings of your dream location!
Consider your budget, style, overall vibe, and guest count to help narrow your venue choices. From a rustic barn to an elegant tent, your favorite restaurant or winery to a sparkling lakefront or glamorous ballroom, many beautiful options match the ambiance you want for your wedding day. Will your reception be indoors, outdoors, or a combination of both? You may create new and unique atmospheres for your guests to experience throughout your event as they transition from a cocktail hour to a meal onto dancing. Remember to always have a plan for inclement weather!
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Boxcar Photography
Karlee Mikkelson Photography
Whitney Wiatt
Liz Kohlmeier Photography
Thrive Photography & Films
Rachel Traxler
LAYOUT
When considering your reception layout, the best place to start is with your vendors! Their knowledge, past experience, and teamwork with other professionals will help you tremendously when planning what goes where. Your venue should have suggestions of layouts that work well and offer a good flow for transitioning between spaces, but feel free to think outside the box to design an event that is uniquely yours!
Even if you have your own creative ideas, bringing on a wedding planner or designer will help enhance those ideas and ensure nothing is overlooked. You'll want to consider tables, food and dessert stations, bar areas, the dance floor, lounge furniture, and reception entertainment. If it's an outdoor event or a nontraditional venue, remember to plan for restrooms, parking, and any needed accessibility.
Regardless of your venue, it is wise to avoid placing elderly guests close to any speakers, put a kids' table away from anything that could cause mischief, ensure guests in wheelchairs have adequate mobility throughout the space, and plan for food lines. You can ask your venue or event designer if they have diagrams with dimensions to work from or check online for sites that offer programming for mapping out events.
Rentals
From tables, linens, and dinnerware to unique touches like signage, lounge furniture, unique displays, & specialty lighting, area rental and event design companies have what you need to take your wedding look to the next level!
You may be starting with a blank outdoor canvas and need a tent or canopy to house your celebration, or you may be curating unique spaces within your reception venue with chic draping, furniture, or decor pieces. Rental items help meet practical needs and allow you to express your style, giving guests the ultimate experience!
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RECEPTION SIGNS
While aesthetically pleasing, reception signage serves a second, even greater purpose at your event: to inform your guests. Talk with your stationer, rental company, and event designer about curating intentional, beautiful signage for your special day. Here are a few we recommend including at your reception:
DIRECTIONALS
Knowing where to go upon arrival and the flow from there is helpful for your guests.
SEATING
If you have assigned seating for the meal, seating charts are essential for letting guests know the table they will be at and their tablemates.
BAR
Bar signs are essential to let guests know if it's an open bar or cash bar, what you are serving, and any offerings of special signature cocktails or mocktails.
GUEST SIGNING
Be sure to place the guest sign-in area in a prominent location with complementary signage that attracts attention and gives instructions.
FAVORS
If you choose to have favors at your reception, have a sign next to them to draw attention, to explain any special meanings, or to give a special thankyou message.
STATEMENT INSTALLATIONS
Couples have been making some big statements with backdrop installs that include neon signs, custom printing, or laser-cut wooden letters.
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Anna Giese
Twig & Olive Photography
forHisglory Photography
Molly Jo Collection
Emily Schmidt Photography
Rachel Traxler
PHOTO BOOTHS
Photo booths or photo op areas are a great way to entertain your wedding guests and capture those behind-the-scenes moments. Everyone loves getting into the action, plotting their poses, and picking out props! You and your guests can keep copies of the prints and have them share their favorites in a guest book with personalized notes to you and your love. Or, how about a social photo kiosk that can send directly to your email with options to go social? The photo booth industry has exploded with possibilities, from traditional to techy and fun to simply stunning. Whether you prefer the classic photo booth or a twist on tradition, there are many options in the look of equipment, functions, backdrops, and whether an attendant is needed or self-service. From a traditional booth to a social kiosk or fun mirror to a refurbished mobile cart, camper, or vintage Volkswagen van - whatever you choose, a photo booth will be a hit!
GIFS, BOOMERANGS, SLO-MO VIDEOS
In addition to prints and standard digital images, there are photo and video booth options that will take a series of pictures or a video and change them to GIFs, boomerangs, and hilarious slo-mo videos to share on your social media.
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GUEST EXPERIENCES
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GUEST
VOICEMAIL
BOOK
YARD GAMES
Collection
WEDDING PAINTING
DISCO
Copper Antler Photography
Molly Jo
LIVE
Laurelyn Savannah Photography SILENT
Tim Fitch Photography
CASINO ENTERTAINMENT LK
PHOTO BOOTHS Ray + Kelly Photography
Bridal Studio
MUSIC
Whether you prefer a DJ, live band, dueling pianos or a combination, hire professionals to ensure a good time! The music will set the mood of your wedding and can make or break the party. From your cocktail hour to the last dance of the evening, choosing the right musicians, DJs, entertainment companies, or a combination of these is an important decision to make for your wedding day. Even if you have live music, you may also want to consider a DJ to play music while the band is between sets. This will help keep the party going! It's important to choose professionals with personality, style, and who will have the music selection you're looking for to represent you as a couple and match the vibe of your event. We recommend creating a "do not play" list as well to help curate your song selection!
EMCEE
Ask your DJ company if they provide emcee services in addition to running music, lighting, and other production details. An emcee is vital to guide the flow of your reception and help it run smoothly! Be sure to discuss when and how much you want your emcee to speak ahead of time.
SOUND & AV
Remember any additional needs for sound and AV equipment like projectors, screens, and handheld mics for toasts, whether from your venue, DJ, or rental company.
Music Opportunities
Getting Ready Guest Arrival Processional Ceremony Recessional Cocktail Hour Dinner Music Grand Entrance First Dance Special Dances Last Dance Send-Off After-Party
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Emily Schmidt Photography
You may choose to stay until the last dance or prefer to be whisked away before your guests' departure with a romantic send-off! Does a fancy limo, classic car, boat, or hot air balloon sound like your dream exit? Just remember, if you leave early, you should have a plan for transporting your gifts, a clean-up crew, and any items that need to be returned. No matter your ride, be sure to use a sober driver. You may also choose to just say goodbye to close family and friends, make a formal announcement, or have your guests line up with sparklers or some other fun send-off activity to create a tunnel of love for you and your new spouse to walk through as you depart!
SEND-OFF AFTER-PARTY
Looking to keep the party going? How about an after party! This is a more casual and exclusive gathering after the dancing ends. Depending on your venue's rules, you could stay onsite in a different space or specially created lounge, move to the hotel bar, or have a campfire on a patio or green space.
If you're a late-night couple, the after-party allows for more personal time with those closest to you. If you go this route, remember not to plan too early for a next-day brunch or gift opening. Consider seating options, music, late-night snacks, drinks, and if any additional activities will be involved. It can be relaxing after your long day to just kick back and enjoy the company of your loved ones!
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Photography
GUEST ACCOMMODATIONS
ROOM BLOCKS
If you're planning to have family and friends travel in from out of town to celebrate with you on your special day, you will want to make them feel welcome and special throughout their entire trip. Preparing guest accommodations, like holding a block of hotel rooms, is helpful to ensure that your guests will have overnight accommodations in the area. Even local guests may choose to stay and participate in all of the weekend's festivities!
WELCOME BASKETS
Providing special welcome baskets or goodie bags with local merchandise, a guidebook with points of interest, weekend itineraries, gift cards, treats, or a personal thank-you note is a perfect touch to make your guests feel extra loved and welcomed when they arrive.
Discuss the details with the hotel and determine if they are willing to distribute the gift baskets or bags as guests check-in, leave them in each room, or if you need to distribute them yourself.
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TRANSPORT
Vehicle Options
UP TO 2 PASSENGERS
Ride in style for pre-wedding parties and on the big day! Your mode of transportation can reflect the feel of your celebration, or it can simply be a convenience getting you and your guests to and from your hotel, ceremony, photo stops, reception, or other wedding-related events. Not to mention, it's a safe ride at the end of your event and a friendly accommodation to offer to your guests. Check with your hotel for shuttle service or find a local company for other transportation options!
RIDE CONSIDERATIONS
• To the Ceremony
• Between Ceremony & Reception
• To the Reception
• To the Hotel
• Safe Ride Options
• Pre- or Post-Wedding Parties
• Airport Transportation
Vintage, Sports, or Luxury Car Sedan Limousine Horse Drawn Carriage Moped or Motorcycle Tandem Bicycle Golf Cart Sleigh Canoe Horseback Hot Air Balloon
UP TO 6 PASSENGERS
Vintage or Classic Limousine Luxury SUV SUV Limousine Sailboat
UP TO 10 PASSENGERS
Stretch Limousine VW Bus
UP TO 22 PASSENGERS
Limo Bus Stretch SUV
OVER 22 PASSENGERS
Limo Bus Trolley School or Coach Bus Double Decker Bus or Limo
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Photography
Faye
TABLE DESIGN
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@wedplanlacrosse
TABLE OPTIONS | 114 SEATING STYLES | 116 SEATING ARRANGEMENTS | 118 LINENS | 120 CENTERPIECES | 122 PLACE SETTINGS | 124 follow us
TABLE OPTIONS
Tables come in a variety of shapes, sizes, and materials. To help you determine what tables to use, you'll need to consider the style, size, and layout of your reception. See what your venue offers, and check out the variety of options from local rental companies! Work with your planner, designer, and venue to create the perfect configuration for your needs. You may choose to stay consistent in table shape and size or mix and match them to create your desired look. Consider creative table alternatives such as unique shelving units or other display furnishings for areas like guest sign-in, gifts, favors, food and drink stations, cake and dessert displays, and more!
TABLE SIZING
When selecting your tables, keep in mind the size and look of your desired centerpieces, the amount of food or other items that will be placed on the table, and if you want linens. Ask your designer to create mock table setups to envision the final result. You will want to discuss the choices and share any images with your floral or rental company involved in the creation of your centerpieces as well as your caterer when you are considering food serving options. We recommend placing specific orders once all vendors involved understand the overall picture.
Special Tables
Think through any special seating for you and your partner, your wedding party and their plus-ones, parents, kids, or other special guests!
Sweetheart Table Head Table
King's Table Kids' Table Reserved Tables
Considering sitting alone, just the two of you? Sweetheart tables are not only more intimate but also allow the wedding party to sit with their plus ones or other mutual friends. Place your wedding party, parents and grandparents closest to you. If you want to sit with your wedding party, you can decide whether or not to include their plus-ones at the head table or king's table.
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HEAD TABLE
Rachel Traxler
HEAD TABLE
Savannah Steiger Photography
SWEETHEART TABLE
KID'S TABLE Larissa Marie Photography
Molly Jo Collection KING'S TABLE
Liz Kohlmeier Photography
KING'S TABLE Boxcar Photography
SEATING STYLES
Just as there are options for tables, there are also many options for seating! You'll want to consider both the style and comfort level for you and your guests when making your selection. Do you want all the seating to be the same, mix and match, or include any specialty seating for you or your wedding party? Are you repurposing any seating that was used at the ceremony?
Finding out what is available through your venue and local rental companies can help you see the variety of existing options to complete your desired look and complement your tablescape. Talk with your florist, stationer, and designer about any ideas for accent pieces on your chairs. The simplest details won't go unnoticed and can enhance your overall reception look!
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BearMoose&Fox
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Ashley DurhamPhotography
forHisglory Photography
Emily Schmidt Photography
BearMoose&Fox
Savannah Steiger Photography
Molly Jo Collection
SEATING ARRANGEMENTS
SEATING CHARTS
Whether or not you have a seating chart is entirely up to you, but it is often recommended by vendors. You can let guests choose their own seats, predetermine which table each guest will sit at, or even go as far as to assign guests a specific seat at a table. If you and your partner decide to select guests' tables or places, you will want to start your chart as soon as RSVPs come in. Group guests by how you know them, like family members, high school friends, college friends, work friends, or by location! Keep couples and immediate families together, and try to seat people by someone they know. Avoid seating people together where there could be an uncomfortable situation. Remember that your seating chart may change, but confirm the final list with your stationer at least two weeks from your wedding, depending on what you are creating with them.
ESCORT CARDS & PLACE CARDS
Both escort cards and place cards help your guests find their spot at your reception, but there is a significant difference between them. Escort cards guide guests to a specific table while place cards direct them to their specific seat or "place." You may include one or both of these cards in your creative seating signage for your reception! If you are serving a plated meal, remember to have a notation of your guest's meal choice on their card along with their name. Ask your stationer about the unique material and display options for these!
TABLE MARKERS
A table marker is a way to distinguish one table from another. You may choose to use table numbers or another creative option like cities you've lived in or visited or even titles of your and your partner's favorite movies! Work with your stationer to create table markers that are clearly visible for your guests, and consider whether or not to use visuals on your actual seating chart to help them find their way.
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Savannah Steiger Photography
LK Bridal Studio
Autumn Silva Photography
Skyler & Vhan
Twig & Olive Photography | LK Bridal Studio
Karlee Mikkelson Photography
LINENS
TABLECLOTHS
Depending on your wedding style and choice of table, the decision to have a tablecloth is entirely up to you! Standard banquet tables need something to cover them up, whereas a beautiful harvest table would not. Work with your designer, rental companies, and venue to find and curate the perfect base layer for your table decor. There are a variety of tablecloth options when it comes to colors, textures, patterns, and lengths! Take note of your table measurements and decide what matches the style and formality of your day.
TABLE RUNNERS
Whether your table is covered or not, table runners are a beautiful way to layer a touch of elegance, a pop of color, and additional texture!
NAPKINS
Napkins also come in various materials, colors, patterns, and textures. Play around with the different options of folding them or layering them with your menus, name cards, or other accent pieces like napkin rings.
NOTE: Consider purchasing a steamer and designating someone to steam the linens during setup if you don't have a full-service planner already taking on that task.
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Greyspoon Photography BearMoose&Fox
Erika Diaz Photography
Boxcar Photography
Anya Kubilus Photography
Laurelyn Savannah Photography
CENTERPIECES
Centerpieces are an important element in your reception table decor and should coordinate with your wedding's overall style and color palette. Centerpieces can range from including floral and greenery to using rented or purchased decor, candles, and more! Having a themed wedding? Let your creativity shine by using details nodding to your love of travel, reading, music, or another shared passion.
Gorgeous blooms can make the look of your wedding day when you work with a floral designer that understands your vision and helps you enhance it! Schedule a consult, bring your ideas and color palette in mind, and be open to the advice and creativity of your floral expert. These professionals can help you with bloom selections and suggest other rental decor items to curate designs that stay within your budget. Today's couples want a unique experience and atmosphere for their guests, so feel free to think outside the box of traditional centerpieces and create a look that is uniquely yours!
Ensure your centerpieces are either high enough or low enough as to not block your guests' view across the table, or their view of you and your partner. Check with your venue on any rules related to candles or other table decor elements such as confetti or invasive grasses. Ask your team of professionals about fragrances, as certain smells can sometimes overwhelm guests at mealtime, while others can keep mosquitos at bay if you are outside.
NOTE: Consider bud vases, votives, or additional stems or greenery to accent the bar, cocktail tables, signage, or other unique displays!
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Boxcar Photography
Shiloh Photo & Film
Larissa Marie Photography
BearMoose&Fox
Skyler & Vhan
Liz Kohlmeier Photography
PLACE SETTINGS
Both the look and function of place settings are important to consider! Determine what items you need for your meal and any beverages served, then have fun styling to match your vibe! You could go with simple selections your venue may offer or explore the unique selection of your rental company! Talk to your designer, who will help you coordinate complementing details of materials, colors, and textures for your chargers, dinnerware, glassware, and flatware. Create a mock table display with your designer and florist to ensure everything fits and flows as it should. Take pictures and ensure you are happy with everything before finalizing your orders!
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Emily Schmidt Photography
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Ashley Durham Photography
Jennifer Raye Photography
Twig & Olive Photography
Makayla Mashlan Photography
Karlee Mikkelson Photography
Karlee Mikkelson Photography
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Karlee Mikkelson Photography
FOOD & DRINK
CATERING | 128 RECEPTION TIMELINE | 129 BAR SERVICE | 130
COCKTAIL HOUR | 131
SIGNATURE DRINK RECIPES | 132
THE MEAL | 136
FUN FOOD IDEAS | 137
CAKES & DESSERTS | 138
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CATERING
Food and drink are often a major highlight of a wedding celebration as well as one of the most significant expenses. There are plenty of tasty options, from traditional family-style meals, plated sit-down dinners, and buffets all the way to unique food trucks and interactive themed stations! Trust your reception fare to the venue or a local professional caterer, as they will have the expertise to know how much food to prepare as well as the proper equipment to do so. We highly recommend avoiding any added stress on you, friends, or family members who may try to volunteer for this vast undertaking.
Consider any cultural delicacies or family recipes you want to include, or think about chef-attended food stations, pig roasts, or late-night snacks as well when hiring your vendors! Provide that ultimate guest experience through a variety of culinary options.
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LK Bridal Studio
RECEPTION TIMELINE
COCKTAILS
1 HOUR: Depending on the logistics of your wedding, cocktail hour typically begins immediately following the ceremony if your event is at the same venue. Add travel time needed to reach the reception if it's at a different location.
INVITATION TO DINNER
15 MINS: Guests are invited to take their seats for dinner.
GRAND MARCH
10 MINS: The newlyweds are formally introduced to wedding guests. Some couples opt to precede their entrance by introducing family or wedding party members.
FIRST DANCE
5 MINS: Keep the energy high by transitioning straight into your first dance with your new spouse! You can choose to dance for an entire song or ask your band or DJ to fade out about two minutes in.
WELCOME TOAST
5 MINS: Family members, often the parents of the couple, or the couple themselves, offer a reception welcome toast, thanking guests and inviting everyone to enjoy the meal.
DINNER
45 MINS: Typically, dinner will last about 45 minutes, depending on the meal-service style you choose.
WEDDING PARTY TOASTS
10 MINS: In between courses, wedding-party members are usually invited to say a few words.
CAKE CUTTING
10 MINS: If you opt for a cake, this tasty event can be after the first dance if it needs to be plated for your guests or shortly after dinner if it is a self-serve station.
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BAR SERVICE
COCKTAILS
Beer flights or wine-tasting bar, anyone? There are so many wedding reception bar ideas, from the display aesthetics to the unique refreshments served. Find out what your venue offers for bar service or if outside bartenders or rentals are needed. It is crucial to learn any venue or state rules and regulations as well as who provides the liability insurance. It is safer and less stressful to leave it to the professionals! They have the expertise, and often the beer, wine, liquor, mixers, garnishes and glassware. You will be amazed at what some of our local bar service vendors are mixing up these days! Serve your guests not just delicious drinks but creative drink artistry.
MOCKTAILS
Add some flavor and sophistication to your nonalcoholic drinks by offering a mocktail menu! Your guests will appreciate this fun and delicious alternative to a cocktail, water, or a more traditional soda. Flavors of mocktails can often mimic the taste of a specific liquor flavor without the alcohol. These drinks are not just refreshing but also stunning in their display!
CBD BUD BARS
Hemp-loving couples have a new non-alcoholic bar option for their event: a bud bar! A mobile bar serving CBD-only cannabis strains offers a unique experience for guests and can be customized to fit the needs of every event. Headed up by a cannabis expert (or budtender), a bud bar is fully equipped to share the fun of cannabis with all event attendees regardless of experience level.
Types of Bar Service
OPEN BAR: Open bar is usually a flat rate or per person rate based on guest count. You can host an open bar for a certain amount of time or throughout your entire event.
CONSUMPTION BAR: Similar to an open bar, but rather than paying a flat rate, the host pays for each drink ordered throughout the event.
CASH BAR: Guests pay for their own drinks during a cash bar. This can help if you have a small budget. Plus, guests typically drink less when they are the ones paying, so this is often a safer option as well. Some couples will choose to pay for select beers, wines, or signature drinks to serve guests in an open bar style while having mixed drinks available as a cash bar.
DRY BAR: If you don't want alcohol served, consider a dry bar! Simply provide a selection of sodas, juices, or flavored waters. Add some fun and non-alcoholic options to your event, like a mocktail menu, tea bar, coffee cart, or CBD Bud Bar.
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COCKTAIL HOUR
Oftentimes wedding couples, or their parents, will host a cocktail hour between the ceremony and the meal. This is an excellent opportunity to mingle with guests or to give them something to do while you are off taking pictures. Having a cocktail hour also provides the opportunity to design a beautifully unique and welcoming space.
SIGNATURE COCKTAILS
A signature cocktail can be as easy as each of you picking your favorite drinks to serve, or as fun as creating a new concoction or two with your bartender! Whether these signature cocktails reflect your tastes, match the season, or even tie in with your color palette, they are always an enjoyable addition to your drink menu. Take advantage of the opportunity to add creative signage or display units to enhance the overall look.
COCKTAIL AREAS
This is your chance to make a statement and create an experience for you and your guests! Think through where you want to host this part of your event, the formality of it, and what the two of you desire for seating, tables, bars, bar backs, station display units, statement pieces, signage, drinks, or appetizers. Discover what is available through your venue and rental companies when it comes to curated furniture collections, to enhance the aesthetic and comfort of your cocktail area!
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VIRGIN PALOMA MOCKTAIL
2 oz grapefruit juice 2 oz agave or simple syrup 2 oz club soda 1 lime, juiced 1 pinch of salt grapefruit for garnish
Fill cocktail shaker with ice, add the lime juice, grapefruit juice, agave and salt. Shake. Pour over ice and top with club soda. Garnish with slice of grapefruit.
*add 1.5 oz tequila to make into a cocktail
LAVENDER LEMONADE MOCKTAIL
6 cups water .5 cup honey 5 tbsp dried lavender 1 cup fresh lemon juice, strained lavender and lemon for garnish
Boil water and honey in pot over medium-high heat. Gently crush lavender, add to pot. Remove from heat. Cover, refrigerate, and steep for 2 hrs. Strain with fine-mesh sieve. Stir in lemon juice, serve over ice. Garnish with lavender and lemon.
*add 1.5 oz vodka to make into a cocktail
SPARKLING PEACH SUNRISE MOCKTAIL
3 oz peach juice
3 oz-4oz lemon-lime soda .75 oz grenadine cherry for garnish
Fill the glass with ice and pour peach juice in with lemon-lime soda. Add grenadine to the mixture. Garnish with fresh cherry.
*add 1.5 oz of vodka to make into a cocktail
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BLUEBERRY MOJITO
MOCKTAIL
6-8 mint leaves muddled handful of fresh blueberries 2 oz of lime juice 2 oz of simple syrup splash of club soda
Lightly muddle blueberries & mint leaves. Add all ingredients and ice in shaker. Shake and serve. Garnish with fresh blueberries & mint leaves.
*add 1.5 oz white rum to make into a cocktail
WATERMELON BASIL COOLER MOCKTAIL
3 cups cubed watermelon 1 cup ice cubes 2 large basil leaves
Chop the watermelon and remove any seeds. Place into a blender with the basil and mint leaves. Taste and add more herbs if desired. Garnish with lime wedge and basil leaves. *add 1.5 oz vodka to make into a cocktail
ALL AMERICAN BOMBPOP MOCKTAIL
1 cup of lemonade
1 bombpop popsicle club Soda crushed ice
Fill ¼ of a glass with ice and fill with lemonade. Add spritz of club soda and garnish with bombpop.
*add 1.5 oz of blueberry vodka to make into a cocktail
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Special Thanks to The Mane Tap
ROSEMARY PEAR MOCKTAIL
4 tbsp pear juice
1 tbsp rosemary simple syrup
1 tsp lemon juice
6 tbsp sparkling water ice
pear slices and rosemary for garnish
Fill glass halfway with ice and add pear juice, rosemary simply syrup, lemon juice and sparkling water. Garnish with fresh pear slices and rosemary sprig
*add 1.5 oz of vodka or gin to make into cocktail
APPLE CIDER MARGARITA MOCKTAIL
2 oz apple cider brown sugar
2 oz sparkling water 1 oz fresh lime juice
1 tsp simple syrup or agave syrup
lime slice and cinnamon sticks for garnish
Rub lime wedge around rim of glass and dip in brown sugar. Mix the water, apple cider, lime juice, agave/simple syrup together. Fill glass with ice and pour mixture over ice. Add cinnamon stick and lime slice for garnish.
*add 1.5 oz tequila and 1 oz of orange liqueur to make into cocktail
ICED MAPLE CINNAMON CHAI MOCKTAIL
½ cup tazo chai tea concentrate
½ tsp maple syrup
½ tsp vanilla extract
½ cups milk ice
whipped cream for garnish cinnamon and nutmeg for garnish
Pour chai concentrate, maple syrup, and vanilla extract into glass. Add milk and ice. Garnish with whipped cream, cinnamon and nutmeg.
*add 1.5 oz spiced whiskey to make into a cocktail
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CRANBERRY GINGER SPARKLING MOCKTAIL
1 cup 100% cranberry juice 1 cup ginger kombucha or ginger beer ¼ cup lemonade ice brown sugar rosemary and fresh cranberries for garnish Line rim of glass with brown sugar. Fill glass halfway full of ice and add cranberry juice, kombucha and lemonade. Stir. Garnish with rosemary sprig and fresh cranberries. *add 1.5 oz gin to make into a cocktail
PEPPERMINT WHITE RUSSIAN MOCKTAIL
2 oz strong brewed coffee ¼ tsp vanilla extract ¼ ⅛tsp peppermint extract 2 oz heavy cream peppermint stick for garnish
₈
WHITE PRINCESS FIZZ MOCKTAIL
3 oz white cranberry juice 3 oz sparkling white grape juice tangerine rock salt white rock candy sucker for garnish Line rim of glass with a lime and dip in tangerine rock salt. Combine cranberry juice and sparkling white grape juice. Garnish with white rock candy sucker.
*replace white grape juice with white wine to make into a cocktail
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Fill glass with ice and pour brewed cold coffee over ice. Add vanilla and peppermint extracts. Float cream over coffee stirring gently. Garnish with peppermint stick. *add 1.5 oz vodka to make into a cocktail Special Thanks to The Mane Tap
THE MEAL FoodOptionsServing
When deciding what food you will serve at your reception, start first by choosing if you will be having a dinner, brunch, or possibly a cocktail reception with heavy appetizers in place of a meal. After selecting the type of meal you will serve, it's time to think about how it will be served. We've listed some options in the sidebar to consider with your partner and discuss with your caterer, whether they are through your venue or an outside catering vendor. Remember options for guests with dietary restrictions, and consider having a kid-friendly, less expensive food option if children are invited. Maybe your meal choices will be based on the formality of your event or include some of your favorite dishes, a family recipe, ethnic cuisine, or local and seasonal foods. Talk with your caterer about your options, pricing, and a taste test!
PLATED: This is the most formal reception choice. Guests are seated, typically at a designated table, and served a plated meal. Entrée options are provided on the response card, and menu cards are often part of the table decor.
BUFFET: Guests can choose their seats and make their way through a buffet line when their table is called.
FAMILY-STYLE: Food is placed on the table in large serving dishes for the guests to pass. Table arrangements can be designated in advance, or guests can choose seats upon arrival.
COCKTAILS & APPETIZERS: This option, before the main meal, offers an opportunity to mingle with your guests or keep guests busy while you're off taking photos. This is also another great option if you decide to not have a full meal and serve more filling appetizers and small bites instead. There are many creative options and ideas, from gorgeous grazing tables to passed hors d'oeuvres, food trucks, and more!
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FUN FOOD IDEAS
PICNIC OR RELAXED COOKOUT
Perfect for a casual wedding, consider picnic fare, cookout, or a pig roast. If served outdoors, remember to consider ways to keep critters from enjoying your food as well.
FOOD STATIONS
Food stations are mini-buffets, with each offering something special, such as a meat carving station, pasta or potato bar, dessert station, or an ethnic or themed station. These are fun alternatives that can cater to your tastes and offer a variety of options for your guests!
FOOD CARTS & TRUCKS
Food carts and trucks have been a fun addition to the wedding scene and can add a unique detail to your event. You may consider sliders, cheese curds, or tacos, to name a few. Be aware of what your venue will allow onsite, and if space is available. You can provide various options to make it a meal or have late-night snacks while dancing.
A NOD TO YOUR HERITAGE
Honoring your city, state, country, or family heritage in your menu creation can be a personalized and exciting experience for your guests. Whether you are celebrating Chinese traditions or southern customs, it's easy to marry cultures on your menu. This can be as involved as crafting the entire menu or selecting a few key elements, such as appetizers or a cultural dessert.
GRAZING TABLES
Grazing tables are ideal if you're looking for buffet-style vibes with a more decadent look, using high-quality ingredients and striking styling to create a delectable dining experience for guests. This option is a great catering route since you can mix, match, and customize the tables to your heart's content. Think platters of meats, veggies, fruits, crackers, and fermented foods arranged in a casual yet thoughtful way.
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CAKES & DESSERTS
Wedding cakes can be artistic masterpieces with different shapes, sizes, accents, and of course, decadent flavors and icing options! Today's couples also often create dessert stations by adding other tasty sweets and treats while still allowing the wedding cake to be a gorgeous focal point. Talk with your baker and designer to craft the perfect cake and desserts that complement your color palette and vibe!
Consider going beyond a traditional table display and explore unique rental pieces and shelving options that will be a statement to your overall design and tie in with the style of your day.
Stationers can adorn your dessert area with creative signage and labels! Talk with them about any creative cake toppers you desire and your florist about adding blooms or greens to create your desired look.
Details to Consider
SERVING SIZE
Cake and desserts are typically priced per serving, so know how many people you need to serve.
CAKE SHAPE
Come with ideas, and let your cake designer be creative with an edible masterpiece!
FLAVORS & FILLINGS
Schedule tastings with local bakers to help you decide on a unique flavor you and your partner love or one that will be popular with your guests.
FROSTING
There are many options to ask about and explore, like buttercream, whipped cream, rolled fondant, and more!
DECORATIONS
Consider additional accents such as floral, greenery, cake jewelry, ribbon, hand-paintings, geodes, a special cake topper, or other decor for the entire display.
STANDS
Buying or renting a cake stand and dessert trays add elegance and uniqueness to your display.
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CAKE IDEAS
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Larissa Marie Photography
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Kuffel Photography
Tara Draper Photography
The Wedding Flashers
Dave Stremikis Photography
Valerie Halling Photography
Infinity Images Photography
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DESSERTS OPTIONS
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LK Bridal Studio
Blu Photography & Design
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PARTIES
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PARTIES
The celebration begins long before the wedding itself! Enjoy some traditional gatherings or add your own twists with pre- and post-wedding day parties with your family and friends. Looking to spend more than just your wedding day with those you love? Consider creating an agenda for wedding weekend festivities!
FESTIVITIES LIST
ENGAGEMENT PARTY: This is a wonderful way to celebrate your engagement, and a chance for family and friends to get acquainted before the big day!
SHOWERS: Family and friends host showers, but they may ask if you want a bridal or couple shower, any specific desires, and who you wish to invite.
LUNCHEONS: This is a casual gathering often enjoyed with your wedding party, following the fitting of dresses or formalwear.
BACHELOR/ETTE PARTY: This can be anything from a fun outing to a weekend getaway with your wedding party, family, and friends.
WELCOME PARTY: Consider a welcome party for out-of-town or special guests with fun gift bags, cocktails, and grazing tables.
REHEARSAL DINNER : This can be anything from a backyard barbecue to an elegant meal for those that are part of the rehearsal.
WEDDING BREAKFAST: This is a great opportunity to eat before the long day ahead and also a great time to review the day's agenda.
AFTER-PARTY: An after party can take place in the hotel bar, around a campfire, in a specially created lounge, or at a nearby establishment.
DAY-AFTER BRUNCH: A post-wedding brunch is the perfect opportunity for one last gathering and a chance to open gifts.
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SHOWER INSPIRATION
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Photography: BearMoose&Fox | Design, Styling + Rentals: Parker Drive Event Co. | Florals: Lilypot Cake: Julie Michelle Cakes | Charcuterie + Food: Fork It Foods & Grazing | Balloons: Wisconsin Balloon Decor
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WEDDING PARTY PROPOSAL
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Photography: BearMoose&Fox | Tent: Moonrise Picnic Co. | Florals: Monet Floral
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PHOTOGRAPHY
Your wedding photographs will be your most valued wedding heirloom that you'll look back on years from now, reminiscing about the beauty and emotions of your day. While there's a range of pricing for this service based on each photographer's experience, wedding photography itself is truly priceless. Hire a professional whose photos connect with you, whose style you're drawn to, and whom you trust to capture your day and memories with the utmost care. Would you feel comfortable hanging out with them, grabbing a drink, or having a cup of coffee? That's a great start to finding your perfect match!
DIGITAL & FILM
When thinking about your photography, it's important to consider if you want digital, film, or a combination of both! Digital photography is the most common form of wedding photography that allows for shooting in any lighting scenario, control of settings, and multiple backups of images. Film photography tends to be a bit more expensive with the added cost of film rolls and processing, but it gives images a soft, timeless, grainy, and nostalgic look. With film photography making a significant comeback in today's world, some photographers incorporate both styles. Talk to your photographer about what they offer!
ENGAGEMENT PHOTOS
Wedding photography packages will often include a complimentary engagement session. If not, book an engagement session with your prospective wedding photographer to allow you to get to know each other and make sure you are happy with the results. It's important to feel comfortable in front of the camera with your photographer, and an engagement session can help you do that before the wedding day.
Schedule your session sooner than later to allow plenty of time to get your photos back for any save-the-dates or engagement announcements! Remember to print your beautiful images to give your loved ones as gifts and to hang on your walls.
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FIRST LOOKS
Some couples like to stick to the tradition of seeing each other for the first time during the walk down the aisle, while others choose to share a first look before the ceremony, enjoying an intimate moment together, while your photographer subtly captures all the emotions! No choice is right or wrong or more special than another, and it is up to you and your partner to decide together.
Remember that first looks are subject to more than just you and your partner too! You may consider sharing a first look with your wedding party, parents, grandparents, or other close loved ones! For couples who choose to have a first look, it is often an opportunity to settle each other's nerves, get some emotions out, and can create space for wedding party and family photos to happen earlier, meaning more time to celebrate with loved ones later!
If you prefer not to see each other before the wedding, a first touch can also get some beautiful, emotional shots. Consider holding hands around a corner and reading each other's love letters or praying with one another if that is meaningful for you.
Photography Styles
TRADITIONAL - This style leans towards more posed, formal photos you would see in a traditional family photo album. It focuses on portraits and big wedding day moments like the first kiss, first dance, and cake cutting. The classic look stands the test of time, and regardless of your photographer's style, it's common for at least some of your photos to be shot this way.
DOCUMENTARY - The photographer strives to capture the day as it unfolds and tell your story with more unposed and candid images. Documentary is one of the most popular wedding photography styles and captures more emotion than traditional wedding photography. Each photographer has their unique approach. Documentary photographers are typically observing and capturing your wedding without much prompting or interfering.
FINE ART - This is an entirely individual artistic approach that blends both curated and candid shots to capture images you could imagine seeing hung in a gallery or published in a magazine. A fine art photographer will craft a story through their lens and carefully choose elements like location, lighting, composition, styling, and posing.
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VIDEOGRAPHY
One of the most common regrets we hear couples say is that they wish they had hired a videographer. Your wedding will pass by in the blink of an eye, and while photography can display rich emotion, there are elements that only a video can capture. You will enjoy watching your video together over the years, sharing it with your children, if you have them, and keeping these recorded memories of those who will grow up and those who will pass on. A professional videographer has the creativity and talent to capture, edit, and showcase the moments of your special day to make a masterpiece, reflecting all its emotion and beauty.
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Alder & Root Photography
COMMON TYPES OF VIDEOS
FEATURE-LENGTH: A 15 to 35+ minute cinematic film set to music, including extensive audio from the ceremony and reception.
HIGHLIGHT REEL: Usually a 3 to 12-minute video or short film highlighting the wedding day's best moments.
WEDDING TRAILER: A 3 to 5-minute highlight film set to music showcasing key moments and audio of the day and often sent as a sneak peek before your longer wedding video is complete.
SAME-DAY EDIT: On your wedding day, the footage is edited into a creative trailer and viewed live at your reception!
STREAMING: A simple, high-quality, and immersive virtual wedding experience for your remote guests.
RAW FOOTAGE: Sometimes included with larger wedding packages, raw footage is fulllength, unedited videos of moments like your ceremony, dances, or speeches.
AERIAL VIDEO: Often captured with a drone, this type of video is shot in the air above the action happening on the ground. This video offers a creative perspective and beautiful panning shots of your venue!
NOTE: Some videographers also offer a vintage approach to your wedding videography using oldschool equipment that creates nostalgic, grainylooking videos!
Video Styles
TRADITIONAL - Style focuses on major moments like your ceremony and reception with less focus on behind-the-scenes or wedding details. Typically these videographers will have a more straightforward editing style and use fewer cinematic tools.
DOCUMENTARY - Often referred to as journalistic. Typically longer in length, they show the day's events as they unfold, yet still beautifully edited together for a polished finished piece.
CINEMATIC - Tells a story through an artistic, movie-like approach of shooting high-quality short clips at various angles and focal lengths. The video clips are edited with excellent audio, including music and testimonies from special attendants, family members, or the couple. These videos are shorter yet stylish, creative, and very emotional.
GUERRILLA FILMMAKING: A more organic approach, often with a small handheld camera capturing a more natural and realistic look at the day. The final video is intentionally less polished, with more of a TV reality series feel, capturing those raw emotions and surprising moments.
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REGISTRY
Your guests won't want to arrive empty-handed at your wedding or pre-wedding parties, and you want to make sure you receive gifts that you and your partner will love and use. Setting up a wedding registry on a website with other pertinent wedding information is important during the planning process. Even if you prefer not to receive gifts, we recommend still setting up a small gift registry or links to creative alternatives for insistent guests.
REGISTRY OPTIONS
LOCAL
Shop local and register for items from area shops! You will often find specialty or handmade products that you won't find in national chains.
NATIONAL
Out-of-town guests appreciate the convenience of a store nearby or online. Many wedding websites give you the ability to pull products from multiple sources on your registry! Take advantage of this to find items of varying price points.
ALTERNATIVE
If you and your future spouse feel you have everything you need for your home, consider other registry ideas such as a wine subscription, meal kit delivery, or home building and honeymoon fund!
CHARITY
Ask your guests to donate to a charity you and your partner are passionate about in lieu of gifts.
Registry Tips
• Consider setting your online registry up on a free wedding website host like Zola, Joy, Minted, The Knot, or Wedsites.
• Keep receipts in a dedicated safe place in case you need to return any items.
• The more you register for, the less chance you have of receiving gifts that don't fit your needs or style.
• Hoping for the gift of cash? Set up specific funds or a link on your website for guests to transfer money to you directly.
• It is common to include your registry information on a shower invite and wedding invite. Tastefully have your stationer include this in a subtle line of text to not overpower the critical information and overall design.
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THANK-YOU CARDS
Whether a gift from someone is mailed to your home, given at a shower, or brought on your wedding day, you'll want to be sure to send a note of thanks. Keep track of any gifts given and thank-you cards sent on your guest list spreadsheet! We recommend designating a wedding party member or loved one to jot down the gifts you open and who they are from during any of your pre- or post-wedding parties.
For gifts given before your wedding, we recommend sending a thank-you card within 1-2 weeks. With gifts received on or after your wedding, just prioritize tackling those promptly once you have settled or returned from your honeymoon. Send thank-you notes along the way as you receive gifts so nothing is forgotten and the task is much less daunting if possible! Besides being proper etiquette, your guests have spent time and money celebrating you, so you'll want to be sure to show your appreciation.
Discuss thank-you card options with your stationer to develop creative ideas that match the vibe of your wedding and personalities! They will have past sample ideas on hand or can help you come up with something utterly unique to you. If your photographer offers sneak peeks, consider using a wedding photo or two in your card design. This is also an excellent opportunity to list first and last names, a new surname if your name changed, and a new address if applicable!
NOTE: Remember any thank-you notes to parents, vendors, or anyone who went above and beyond for your wedding!
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GIFT GIVING Gift Ideas
As they say, "It's better to give than to receive." You and your partner can celebrate each other by giving something special that expresses your love for one another. Share these gifts at your rehearsal, during your first look, on your wedding night, or at another dedicated time.
Thoughtful gifts can be given to family and friends who have offered their time, money, and effort to make your wedding special. Consider presenting these gifts privately or publicly at a luncheon, rehearsal dinner, or after all the festivities are over.
SPOUSE : watch, cufflinks, wallet, jewelry, ring dish, photo album, boudoir gift, customized mugs, bucket list book, illustration of the two of you, heartfelt letter or card, or a wedding day essentials basket
PARENTS : wine membership, bed & breakfast stay, restaurant gift cards, wedding photos in a framed print, canvas, or album, jewelry, a personalized tie or handkerchief, watch, or cooking class
WEDDING PARTY: robes, clutches, cuff links, ties, socks, flasks, tumblers, cigars, spa treatment, travel bag, game or event tickets, watches, jewelry, personalized bottle openers, photos of you and them, themed gift baskets, wine, beer, or liquor, restaurant gift cards, coffee, or mugs
CHILD ATTENDANTS : books, toys, room decor, jewelry, something to wear on the wedding day, movie or restaurant gift cards
SHOWER HOSTS : potted plant, floral arrangement, box of chocolates, jewelry, restaurant gift cards, specialty soaps, candle, a bottle of wine, a box of cookies, or cupcakes
VENDORS AND HELPERS: flower arrangement, gift card, a bottle of wine, chocolates, or a more personalized gift
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BOUDOIR
Boudoir photography can truly be a life-changing experience. It is an opportunity to see yourself as the beautiful, self-assured, and sexy person you are and that your partner fell in love with. Work with a photographer you trust and leave your session feeling confident and radiant! Consider gifting your spouse-to-be a beautiful intimate gift from your session on your wedding night or honeymoon.
DESIGNER ALBUMS
High-quality albums typically starting around 20 pages showcasing your gorgeous images.
BOUDOIR BOXES
Your favorite photos in an heirloom keepsake box. These provide a similar idea to an album but without the binding. Boudoir boxes allow you to pull single images out for display and change them as you wish.
PIN-UP CALENDAR
The calendar that will keep things spicy all year long. Some calendars can even start on your chosen month, allowing the first page to correspond with your wedding month!
ART PRINTS
A daily reminder of how beautiful you are in the privacy of your own bedroom, bath, or walk-in closet. Many materials can showcase your images, such as photo prints, canvas, metal, acrylic, and even wood.
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FAVORS
Wedding favors offer a unique and personalized way to say a special thank you to guests who came to celebrate you and your partner on your big day. We recommend providing something guests can eat or something they can use after the wedding day. Talk with your stationer about creating something that nods to a shared passion or your wedding theme. Enhance favors with personalized tags or decals.
Favor Ideas
Coffee, Tea, or Hot Chocolate
Bottle Openers
Dog Biscuits
Playing Cards
Local Honey, Jam, or Syrup
Plants or Succulents
Seeds
Take & Make Mixed Drink Kit
Mini Artwork
Cookie Mix
Luggage Tags
Shot Glasses
Coffee Mugs
Gourmet Popcorn or Snacks
Candles
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Anna Giese
Greyspoon Photography
Larissa Marie Photography
Copper Antler Photography
Copper Antler Photography
Tara Draper Photography
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TRAVEL
DESTINATION WEDDING
Destination weddings are held in a setting away from your hometown and are an excellent way to add even more adventure and special memories to your already momentous day! You may visit a beautiful location in the States or head to an exotic spot outside the country. When planning, choose both physically and financially accessible locations for your guests and be mindful of giving everyone ample time to make travel preparations.
Extending travel plans before your wedding allows for more time and activities spent with guests and each other, and you may consider honeymooning in the same location after! While stateside locations offer more than enough variety in climate and culture for a unique destination wedding, hot spots outside the US include: The Caribbean, Mexico, Europe, Thailand, New Zealand and Australia.
REQUIREMENTS
With so many beautiful places on this earth, it may be hard to decide where to go! Near or far, if you plan on getting legally married at your destination, consider what legal requirements are present in the given state or country. Many couples getting married out of the country choose to have a civil ceremony at home to be sure their marriage is official and legal in the US. You will need to bring all necessary documents and any proof of immunizations for these out-of-country celebrations.
SEQUEL RECEPTION
Some couples host a reception back home after their destination wedding, as many loved ones may be unable to travel the distance to join the celebration. This is also a great way to gather if you've chosen to elope!
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HONEYMOON
Honeymoon Tips
Whether you choose a nearby destination, a staycation, or a trip across the sea, embrace this time as newlyweds. Set time aside to relax, enjoy each other, and bond as a newly married couple. Although it might be tempting to postpone a honeymoon until a "better time," relaxation is often needed in the weeks after your wedding.
TRAVEL AGENTS
Be sure to talk with a travel agent who specializes in honeymoons and destination weddings to help you navigate details, like coordinating the trip for your guests and getting passports, visas, and other paperwork in order. While it is easy to search the web in hopes of finding the best deals, you will quickly learn to appreciate the knowledge, expert advice, connections, and experiences of a travel agent to find that perfect spot and assist you in all the planning details.
NOTE: Speak with your travel agent early to ensure you have ample time to get passports and other necessary documentation, as well as to give you and your guests time to budget and save!
• If you are changing your name, it is often best to do this after your honeymoon to ensure all your identification is consistent and accurate.
• Share your budget, activities you like, and foods you enjoy with your travel agent to help them provide you with the best travel recommendations.
• Find out if an agent fee is involved. The cost is typically worth the hours you spend on the internet or any unforeseen circumstances you may encounter with an online deal.
• To save money, consider travel dates away from holidays or spring break.
• Inquire about travel insurance, which often covers cancellations, sicknesses, or other unforeseen circumstances.
• Ask if your travel agent offers a honeymoon registry. This can be a great alternative to traditional gifts!
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VENDORS
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PLANNERS & DESIGNERS
WHAT TO KNOW
WEDDING PLANNER
Wedding planners oversee the entire planning process from the initial stages through the dayof execution. Some planners may also be event designers - ask what they include! Most wedding planners offer:
• Personalized Planning
• Budget Advice
• Vendor Management
• Timeline Creation
• Guest List Management
• Day-Of Coordination
EVENT DESIGNER
Event designers create or enhance the design and decor concepts for the overall visual aesthetic of the wedding. A designer may also be a planner or day-of coordinator, so ask if they offer any other services.
COORDINATOR
Day-of coordinators oversee everything on the wedding day. Month-of-coordination services are also often available for a little more pre-wedding assistance.
• Setup & Teardown
• Oversee Vendors
• Transportation Schedule Monitoring
• Vendor Tip Distribution
• Day-Of Tasks
• Overcome Challenges
Timing
IMMEDIATELY AFTER ENGAGEMENT:
Hire your planner and designer.
UP TO A MONTH BEFORE: Coordinators can step in anytime before the wedding. Connect as early on in the planning process as possible.
Gratuity
Not Expected - Appreciated | 10-20% to custom amount; given during the rehearsal, the day of, or added to the final invoice. A thank-you note or gift is common. A great review is always appreciated.
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Full-Service Planning & Design Tented & Full-Scope Venue Weddings Social Soirees Decor Rentals Invitation & Print Work Design Bear Moose & Fox Fine Art Photography
(608) 796-2257
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STATIONERS
WHAT TO ASK
• Ask about unique paper and printing methods.
• Ask about a recommended number of invitations based on your guest list.
• Ask to see samples of save-the-dates, invitation suites, table pieces, specialty items, and signage.
• Ask your stationer to help you think through your invitation wording.
• Ask about statement signage or other installations.
• Ask about the correct postage for mailing.
• Ask about envelope addressing options.
DETAILS TO KNOW
• Know your wedding details, such as: date, times, addresses, menu choices, & guest accommodations.
• Know your guest list and have the information in an organized spreadsheet.
• Know your color palette and wedding vibe.
• Know who will address your envelopes, and if handwritten, printed, or calligraphy.
• Know the areas you will need signage to direct or instruct guests.
THINGS TO REMEMBER
• Remember, if you have a physical RSVP card, you will need two stamps: one for the invitation mailing envelope and one for the RSVP card.
• Remember, postage stamp rates are determined by envelope size, the weight, and bulk. Save on postage by opting for a postcard RSVP!
• Remember to send invitations out earlier than normal if you're having a destination wedding.
• Remember to give an invitation suite to your photographer for wedding details photos.
Timing
9-12 MONTHS BEFORE: Begin save-the-date design concept. Compile guest addresses. Meet stationer to determine options.
8-11 MONTHS BEFORE: Provide polished spreadsheet of guest names and addresses if the stationer is addressing save-the-date envelopes. Mail save-the-dates.
5-6 MONTHS BEFORE: Begin invitation design process. Confirm invitation style, verbiage, and desired pieces in the invite suite. Check guest list for quantity changes.
3 MONTHS BEFORE: Provide polished spreadsheet of guest names and addresses if the stationer is addressing invitation envelopes.
6-8 WEEKS BEFORE: Mail invitations. (10-12 weeks for destination weddings)
6 WEEKS BEFORE: Order programs, menus, escort cards, favors, & other signage or day-of needs.
2 WEEKS BEFORE: Provide spreadsheet of guest names, food choices, and table numbers for escort cards.
AFTER THE WEDDING: Order and send thank-you cards.
Gratuity
Not Expected - Appreciated | typically, a custom amount; can be added to the final invoice payment. Stationers work hard to create beautiful, cohesive pieces for your wedding day. A great review is always appreciated.
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bp.creationery
From save-the-date to thank-you notes, we’ve got you covered.
BP Creationery is your one stop stationery design and print. The collaboration of your imagination and our creativity brings your stationery to life. All designs are custom-made to fit your wedding style.
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174 Wed P lan La Crosse Curated Designs. Limitless Possibilities. lkbridalstudio.com | 608-768-0092 | Save-the-Dates | Invitations | Rehearsal Invitations Programs | Menus | Escort Cards | Signs | Favors Thank Yous | Designer Wedding Albums
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FASHION
QUESTIONS TO ASK
• Ask if appointments are recommended or required by the bridal or formalwear shops.
• Ask about how many fittings will be needed and the timeline of them.
• Ask about the pros and cons of renting or buying formalwear.
• Ask if the store provides in-house alterations or if you need to seek out another professional.
• Ask about when deposits and payments are due.
• Ask how to bustle your dress, if needed.
• Ask about transporting advice if you will be traveling with your dress or formalwear.
• Ask about any restrictions related to fabrics for steaming or pressing.
DETAILS TO KNOW
• Know the overall wedding style, formality, and color palette you are coordinating fashions with.
• Know what everyone in your wedding party will be wearing, including any special attendants, parents and grandparents.
• Know who will pay for what and if you are giving any apparel or accessories as gifts.
THINGS TO REMEMBER
• Remember to bring any accessories, shapewear, undergarments, jackets, capes, and shoes to your fittings.
• Remember to designate people to press or steam attire and return any rented attire.
• Remember that choosing a local shop can help ensure quality customer service and satisfaction with the look and fit.
Timing
9-12 MONTHS BEFORE: Shop for and order wedding gown, shoes, undergarments, and accessories.
8-9 MONTHS BEFORE: Shop for and order bridesmaids and mothers dresses.
6 MONTHS BEFORE: Register at a formalwear shop. Confirm styles, measurements, and order.
3 MONTHS BEFORE: Attend first dress fitting and begin alterations. Send measurement reminders for those in suits or tuxes.
6-10 WEEKS BEFORE: Attend dress fitting check-up.
3-4 WEEKS BEFORE: Send final measurement reminder for suits or tuxes. Attend final dress fitting.
DAYS BEFORE: Pick up wedding gown and discuss care. Attend final formalwear fittings and pick up items.
THE DAY AFTER: Return any rented formalwear.
Gratuity
Not Expected - Appreciated | custom amount; goes to the consultant that worked with you; given on the day you worked with that person. Consider the time, energy, and special attention your stylist gave you in finding the perfect gown or the alteration specialist who made it the ideal fit. A great review is always appreciated.
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WEDPLANLAX.COM 177 140 E. Main St., Reedsburg, WI 608.524.8133 Ext. 1 bridesnbells.com thousands of brides have traveled to Brides N’ Belles Boutique to find their wedding day looks! From the moment you walk through the doors, you’ll feel the magic of Brides N’ Belles! BRIDES N’ BELLES FEATURES • Over 600 bridal gowns • Wisconsin’s LARGEST selection of mother’s dresses • Bridesmaids’ gowns sizes 4-30 • Men’s formal wear and tuxedos • In-house Alterations Your Ultimate Boutique
Michaela Paige Photography
LA CROSSE, WI | EAU CLAIRE, WI www.charlottesbridal.net
More than a shop—it’s an experience!
Knowledgeable stylists, upgraded appointment options & an expansive variety of styles and sizes are what make Charlotte’s the shopping destination for your wedding. Scan to learn more about our bridal experiences—we can’t wait to celebrate you!
FLORAL DESIGNERS
WHAT TO ASK
• Ask if they have suggestions to achieve the look you are going for while staying within your budget.
• Ask if the season or other sourcing factors will affect the flower options you're considering and about any substitutions.
• Ask if they offer any rental items you could add to your decor.
• Ask about delivery and setup, what needs to be returned, and any fees involved.
DETAILS TO KNOW
• Know your wedding vision and color palette.
• Know where you may want flowers for your ceremony and reception, as well as any additional accents for cakes, signage, or other details.
• Know who you need flowers for, like bouquets, boutonnieres, and corsages for wedding party members and family.
THINGS TO REMEMBER
• Remember to bring inspiration photos to your consultation and any other wedding elements like stationery, attire, or decorative pieces to match your palette and style.
• Remember to request loose stems for your wedding day detail photos in your estimate.
• Remember to figure out who will be pinning on boutonnieres, and to make sure they know how to do so.
Timing
12–18 MONTHS BEFORE: Schedule an initial consultation.
6–8 WEEKS BEFORE: Schedule a follow-up meeting before floral order is placed.
1 WEEK BEFORE: Check in on final details.
Gratuity
Not Expected - Appreciated | a custom amount; usually received at setup or with the final payment; often divided between the florist and any assistants. Consider the time spent with you in the initial consultation and throughout the process, not to mention the behind-the-scenes work put into cleaning and preparing your wedding day flowers. A great review is always appreciated.
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WEDPLANLAX.COM 181 Creating lush arrangements with a slightly undone feel for weddings and events. RAW • WYLD • BOLD wyldstem@gmail.com | 612-270-7059 @wyldstem
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PHOTO: KARLEE MIKKELSON
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melodyrosedesigns.com | 608-909-1489 |
Makayla Mashlan Photography
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BEAUTY & HEALTH
QUESTIONS TO ASK
• Ask how far in advance you need to book your pre-trials for wedding day hair and makeup.
• Ask for samples of their work and ideas for you based on the style of your attire, headpiece, or vibe.
• Ask how many hair stylists and makeup artists you need to accommodate your needs and timeline.
• Ask about the best regimens to adopt for your skin, teeth, hair, nails, and other health services.
• Ask about what hair or makeup products will be provided & if there is anything you need to provide.
DETAILS TO KNOW
• Know whether you want hair and makeup services performed at the salon, onsite, or another gettingready location.
• Know how many people in your group need each service.
• Know what other salon or spa services you want done.
• Know what is comfortable for you and matches your personality.
THINGS TO REMEMBER
• Remember any makeup or hair items for touch-ups in your emergency kit or day-of clutch.
• Remember a button-down shirt or robe for getting ready.
• Remember to try new products or do any waxing far enough in advance to avoid reactions.
• Remember not to make drastic changes to your diet or hair too close to the wedding.
• Remember to schedule any mani-pedi appointments in a timely manner to allow for complete drying.
• Remember to set any final shampoos or mustache, beard, or hair trimmings in place.
Timing
9-12 MONTHS BEFORE: Book your hair and makeup artists. Implement diet or exercise programs. Start a skincare routine and consult a professional esthetician for facials and customized skincare help. Your last facial should be a week or more before the wedding.
1-2 MONTHS BEFORE: Do a trial run with hair and makeup to see and approve the look and check for any allergies or reactions.
1-2 WEEKS BEFORE: Attend any final haircut or color appointments. Get eyelash extensions. Attend waxing appointments.
1 DAY BEFORE: Final shampoo and beard, mustache, or hair trims. Get a manicure and pedicure.
Gratuity
Appreciated – Expected | 15-20%; given when service is completed. Hair and makeup artists are similar to waitstaff because they get paid a lower wage, expecting tips. A great review is always appreciated.
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Photos by: Boxcar Photography
WEDPLANLAX.COM 187 WEDPLANLACROSSE.COM 701 Rose St. La Crosse WI | 608-387-7019 | @melanin.beautybar | Melanin Beauty Bar Enchanted Bridal Styling On-location or in our salon Free initial consultation
188 Wed P lan La Crosse A salon that runs on passion, creativity, education, and a little love. HAIR & MAKEUP ARTIST ON SITE OR IN SALON SUITE SALON SUITE PAMPER PACKAGE AVAILABLE 1623 West Ave South, La Crosse 608-632-9672 sucasasalonandbridalsuite.com WITH LOVE PHOTOGRAPHY WITH LOVE PHOTOGRAPHY
& ROOT PHOTOGRAPHY
STEPHENSON
DANI STEPHENSON ALDER
DANI
WEDPLANLAX.COM 189
| 444 Main St., La Crosse
blondesandbridals.com
@wedplanlacrosse
Jenna Walker Photography
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JEWELERS
QUESTIONS TO ASK
• Ask your jeweler for metal recommendations suited to your job or lifestyle.
• Ask your jeweler to explain the cut, color, and clarity to get your desired gemstone quality.
• Ask about conflict-free certification on your gem purchase.
• Ask about tips on cleaning care and warranties for replacing stones or the entire ring in case of loss.
DETAILS TO KNOW
• Know if you want matching bands or any other type of personalization.
• Know if you want custom-designed or ready-to-wear.
THINGS TO REMEMBER
• Remember to work with a reputable jeweler you can trust.
• Remember to get your settings checked regularly.
• Remember to talk with your insurance agency about adding your rings to your renter or homeowner policy.
Timing
2 MONTHS BEFORE: Decide on ring designs if choosing custom-made.
Shop for and purchase wedding rings.
1 MONTH BEFORE: Approve or make changes to the 3D prototype, if custom rings, followed by final tweaks.
0-4 WEEKS BEFORE: Pick up rings. DAY OF WEDDING: Remember the rings and give them to a designated person!
Gratuity
Not Expected - Appreciated | a jeweler is usually paid on commission. A great review is always appreciated.
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PHOTOGRAPHERS
WHAT TO ASK
• Ask about their photography style and what a shoot with them would look like.
• Ask about what their packages cover and any fees for travel, accommodations, or second shooters.
• Ask about the payment options and timeline.
• Ask about the timeline for receiving your sneak peeks and final photos and what your rights to the images and printing are.
• Ask them about their emergency backup plan if something happens the day of your wedding.
• Ask them about the best times and lighting for photos to help guide your wedding day timeline.
• Ask about prints, albums, and other products they may offer.
• Ask them about scheduling your engagement session and any location or outfit recommendations they may have.
DETAILS TO KNOW
• Know what photography style you are drawn to & what's important to you in your photographs.
• Know your budget, but consider quality and personality over price.
• Know the events of your day and how long you would want photo coverage.
• Know if you have any special photo requests you want to let them know about.
THINGS TO REMEMBER
• Remember you will be spending a lot of time with your photographer, so it's important that you feel comfortable with them.
• Remember to make your photographer aware of family dynamics before your wedding day.
• Remember to share any of your wedding hashtags with your photographer.
• Remember printing your memories with your photographer offers heirloom-quality products over cheaper, low-quality prints.
Timing
IMMEDIATELY AFTER ENGAGEMENT: Book photography services and engagement session.
4-6 WEEKS BEFORE: Review timeline and any new details.
1 WEEK BEFORE: Check in to confirm all information and trade emergency phone numbers.
Gratuity
Not Expected - Appreciated | custom amount; at the end of the event or when the final payment is made. It's also not uncommon to receive it in the mail after the wedding. While photographers do happily accept tips, they also sometimes receive gifts. Couples tend to establish a more personal relationship with their photographer, which can often last beyond their wedding day, as they capture future family milestones. Show your appreciation for their efforts and the many hours of preparation and editing done behind the scenes. A great review is always appreciated.
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WEDPLANLAX.COM 195 WEDDING | BOUDOIR emilyjeanphoto.com JOYFUL & LUXURIOUS PHOTOGRAPHY
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VIDEOGRAPHERS
WHAT TO ASK
• Ask about their videography style and what shooting with them looks like.
• Ask about what their packages cover and any fees for travel, accommodations, or second shooters.
• Ask about how many cameras will be shooting and what mics they provide.
• Ask them about the video formats they provide.
• Ask about the payment options and timeline.
• Ask about the timeline for receiving any trailers and final videos.
• Ask them about their emergency backup plan if something happens the day of your wedding.
DETAILS TO KNOW
• Know what style of videography you are drawn to.
• Know how much of your day you want covered.
• Know if you have any special requests you want included in your video.
• Know how interactive you want them to be with your guests.
• Know if you want any special messages or well wishes captured from loved ones or guests.
• Know if you want to live stream your wedding for guests who cannot attend.
• Know if you're interested in hiring your videographer to capture your engagement session and coordinate with your photographer.
• Know if you want to work with them to create any video or photo montages to show at your reception.
THINGS TO REMEMBER
• Remember to make your videographer aware of family dynamics before your wedding day.
• Remember to share any of your wedding hashtags with your videographer.
Timing
UP TO 18 MONTHS BEFORE: Book videography services.
3 MONTHS BEFORE: Discuss timeline and any new details.
1 WEEK BEFORE: Check in to confirm all information and trade emergency phone numbers.
Gratuity
Not Expected - Appreciated | custom amount; at the end of the event or when the final payment is made. It's also not uncommon to receive it in the mail after the wedding. While videographers do accept tips, they also sometimes receive gifts. Show your appreciation for their efforts and the many hours of preparation and editing done behind the scenes. A great review is always appreciated.
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CATERING & BAR SERVICE
WHAT TO ASK
• Ask about pricing options, service charges, gratuities, and payment terms.
• Ask who can attend tastings and if there are any fees involved.
• Ask who will be the point person at the event and what other staff will be present.
• Ask about who takes care of setup, bussing tables, and cleanup, and if they are included in the service charge.
• Ask about what items they will provide and what items you need to purchase or rent.
• Ask about the time they need for setup & cleanup.
• Ask what they do with the extra food.
• Ask when they need your final guest count.
• Ask if they offer cake cutting and if that is included or an extra charge.
• Ask who carries or is responsible for the liquor license and liability insurance.
DETAILS TO KNOW
• Know if your catering and bar service will be through your venue or if you need to hire another company.
• Know what type of catering and bar service you are looking for, like a plated meal or open bar.
• Know your date, venue, guest count, budget, formality, menu ideas, special requests, and dietary restrictions.
• Know if you want to include any unique guest experiences, like a mocktail bar, wine bar, coffee bar, tea bar, mimosa bar, CBD bud bar, etc.
THINGS TO REMEMBER
• Remember to consider adding additional food or drink for for getting ready, cocktail hour, and late-night snacks.
• Remember to include any of your vendors in your guest count that will be present during the meal.
Timing
1 YEAR OR MORE BEFORE: Initial Consult Book caterer and bar service.
6 MONTHS OR MORE BEFORE: Food Tasting and initial discussions
1-2 MONTHS BEFORE: Verify final plans and costs. Take into account updates in availability and seasonal fluctuations.
1-3 WEEKS BEFORE: Finalize guest count and entrée count. Check in to discuss any last-minute details.
Gratuity
Appreciated – Expected | included in some cases; typically, 15-25% is expected for bar and waitstaff, but custom amounts are also appreciated; given the night of the event, unless already included in the contract and final venue payment; often divided amongst service staff. A great review is always appreciated.
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If you want more of a self-service mobile bar, Gretchen would be the perfect addition. A 1949 Chevy Pick-Up with a built-in tap wall is sure to wow your guests.
Gertie is the Coulee Region’s first vintage mobile bar. Gertie is a stylish bar that can meet your guests virtually anywhere. Equipped with 2 full-sized kegerators, a large ice bin, bar tools, and backbar storage. Create a unique experience that will keep your guests talking long after your event!
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Emilee Meador Photography
skiesthelimitevents.com 608-293-0253 follow us @wedplanlacrosse
CAKES & DESSERTS
WHAT TO ASK
• Ask if they are licensed.
• Ask about their cake and dessert options.
• Ask who can attend tastings and if fees are involved.
• Ask how far in advance they make the desserts.
• Ask about vegan and gluten-free options or other dietary restrictions.
• Ask if there are any additional fees for delivery and setup.
• Ask if they offer cake or dessert stands, trays, or other displays, and when they would need to be returned if you use them.
• Ask if they will work with your florist to add blooms or greens to your cake or desserts.
• Ask if they will provide cake knives if you do not have a set you wish to use already.
DETAILS TO KNOW
• Know if you are serving everyone cake or just having a cutting one for the two of you.
• Know your guest count.
• Know if you want any flowers, greens, or decor pieces added to the cake or dessert display.
• Know if there are any cultural treats or meaningful desserts you wish to include.
• Know how many different dessert options you want to offer.
• Know if you are including any unique guest experiences like an ice cream bar, s'mores station, a cotton candy cart, etc.
THINGS TO REMEMBER
• Remember to bring your own cake knives if you want to use a specific set.
• Remember to discuss freezing the top layer of your cake for your first anniversary.
• Remember to include signage for labeling and informing your guests about the desserts or unique experiences.
• Remember to book your baker on the early side if your wedding is during peak time or if they are popular.
Timing
6-12 MONTHS BEFORE: Contact bakers to discuss ideas and set up a tasting.
6 MONTHS BEFORE: Design Consultation Discuss choices and flavors.
2 MONTHS BEFORE: Final design tweaks
2-3 WEEKS BEFORE: Verify details and final guest count.
Gratuity
Not Expected - Appreciated | typically, a custom amount; goes to the cake designer and sometimes split with the baking staff; can be added to the final payment, given the day of or after the wedding. You likely won't see the baker on your wedding day as you're off getting ready during the delivery, but you can assign someone to take care of that or quickly leave a thank-you note with a tip enclosed on your cake or dessert table for when they come to set up. A great review is always appreciated.
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RENTALS & DECOR
WHAT TO ASK
• Ask what options and recommendations they have for your vision and vibe.
• Ask who will deliver, set up, tear down, and return items and what additional fees would be involved.
• Ask about any fees for broken or missing items.
DETAILS TO KNOW
• Know your wedding style, vibe, and color palette.
• Know your essential rental needs and what extras you wish to incorporate for lounges, displays, or design.
• Know what items your other vendors offer and figure out what you want to change out or supplement with rentals.
• Know your guest count for ordering tables, chairs, and dinnerware.
THINGS TO REMEMBER
• Remember to ask your event designer for advice on enhancing your wedding vision through rentals.
• Remember to order any additional rentals your vendors may need, like AV equipment, tents, tables, chairs, etc.
• Remember to order extra dinnerware and glassware in case of accidents.
• Remember that rentals can make your wedding day vision come to life without the commitment of a one-time purchase!
Timing
9-12 MONTHS BEFORE: Schedule a design meeting and pick out your larger items.
6 MONTHS BEFORE: Make your final order.
3-4 WEEKS BEFORE: Make any final tweaks to order.
Gratuity
Not Expected - Appreciated | there is no standard amount, but it is often paid to the salesperson and the crew; during setup or tear down before they leave the job site. A great review is always appreciated.
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WEDPLANLAX.COM 209 RENT IN Style Resource VintageRental.com 608.799.0095
Tiffany Brubaker Photography
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WEDPLANLAX.COM 213 DECOR RENTALS & EVENT DESIGN La Crosse & Surrounding Areas Ashley Durham Photography elegantoutcomeswi.com @elegantoutcomeswi odeventrental.com specialty furniture lanterns/decor floral vases backdrops candles/votives presentation plates custom hanging installations OD | rentals| © bearmooseandfoxphotography See the catalog here!
PHOTO BOOTHS
WHAT TO ASK
• Ask about the package options, what is included, and the payment details.
• Ask to see a sample of the end product.
• Ask about the camera functions and if there are ways for guests to get their photos sent directly to their phones or email address.
• Ask if they are licensed and insured.
• Ask about additional fees, like delivery, setup, or an onsite photo booth attendant.
• Ask if you get any digital or printed copies of all the photos from your event.
DETAILS TO KNOW
• Know what type of photo op you're looking for and the guest experience you want to create.
THINGS TO REMEMBER
• Remember to work with your designer, florist, rental company, or other vendors for a backdrop if one is desired or for enhancements to the look, such as balloons, marquee letters, chairs, pillows, florals, etc.
Timing
6-12 MONTHS BEFORE: Book services. Check into additional rental items.
Gratuity
Not Expected - Appreciated | custom amount given to the photo booth attendant at the reception. A great review is always appreciated.
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La Crosse & Surrounding Areas elegantoutcomeswi.com | @elegantoutcomeswi REQUEST QUOTE follow us @wedplanlacrosse
LUXURY PHOTO BOOTHS
OFFICIANTS
WHAT TO ASK
• Ask about marriage laws and if they can legally perform a wedding in your location.
• Ask if they follow a script, personalize, or incorporate any religious beliefs and customs.
• Ask if they will help you write your vows.
• Ask if they offer premarital counseling.
• Ask what they will wear when officiating.
• Ask about any backup plans or in case of an emergency.
• Ask if they return the signed marriage license to the Register of Deeds directly after the wedding.
Timing
10-12 MONTHS BEFORE: Meet and book officiant. Start premarital or spiritual counseling.
6 MONTHS BEFORE: Discuss wishes for ceremony.
2 MONTHS BEFORE: Check in about ceremony details and work on writing vows.
WEEK BEFORE: Confirm final details and timeline.
Gratuity
Not Expected - Appreciated | typically, $50-100 is common; if you have a contracted fee, you could apply 15-25% to that number. You may also consider donating to your house of worship. A great review is always appreciated.
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VENUES
WHAT TO ASK
• Ask about the capacity and features.
• Ask about the rental fee, damage deposits, and what is and is not included in your rental.
• Ask if an onsite coordinator will be present on the day of and their specific duties.
• Ask about bathrooms and getting ready spaces.
• Ask your venue how many weddings they schedule per day.
• Ask about any restrictions.
• Ask if there are any expected remodels or renovations before your wedding day.
• Ask about sound systems, microphones, and available electrical outlets. Who is in charge of running the sound system? Do you need an outside company for any of these details?
• Ask about parking and handicap accessibility.
• Ask if they offer in-house catering or bar service and their vendor policy.
• Ask about any off-season or off-day discounts.
• Ask if there is heating and air conditioning, or if fans are available.
• Ask about set-up and tear-down time options, and who does what.
DETAILS TO KNOW
• Know where you want to have your wedding as far as a country, state, and general location.
• Know whether or not you want your ceremony and reception at the same place.
• Know your wedding style, vibe, and formality.
• Know your desired features, guest count, & budget.
THINGS TO REMEMBER
• Remember to consider potential weather obstacles and ensure a backup plan.
• Remember to take note of what items the venue has available and what you would need to rent or purchase.
• Remember to consider insect control for outdoor weddings.
• Remember to think through any transportation needs to the ceremony or reception sites, especially for elderly or disabled guests.
Timing
6-24 MONTHS BEFORE: Tour and book your venue. Timing will depend on venue popularity and season desired.
6 MONTHS BEFORE: Food tasting if venue is catering
3 MONTHS BEFORE: Details Meeting
2-3 WEEKS BEFORE: Solidify final details, like guest counts, entrée counts, table assignments, and vendor schedules.
WEEK OF:
Touch base with Site Coordinator. Drop off decor. Drop off place cards if catering.
Gratuity
Appreciated – Expected | included in some cases; typically, 15-25% is expected for bar and waitstaff, but custom amounts are also appreciated. Given the night of the event, unless already included in the contract and final venue payment, often divided amongst service staff. A great review is always appreciated.
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STONEY CREEK
VENUE
BEAUTIFUL VENUE
“THIS WAS THE PERFECT SETTING FOR OUR WEDDING AND RECEPTION THE STAFF WAS VERY PROFESSIONAL AND THE VENUE WAS SHARP AND CLEAN OUR WEDDING COORDINATOR WENT ABOVE AND BEYOND IN ALL THE DETAILS. SHE WORKED VERY HARD TO MAKE SURE THERE WERE NO COMPLICATIONS SO MANY OF THE GUESTS COMPLIMENTED US ON WHAT A NICE PLACE WE HAD CHOSEN. IF I HAD TO DO IT ALL OVER AGAIN, I WOULD NOT CHANGE A THING THE STAFF AT STONEY CREEK MADE OUR MEMORIES FABULOUS!”
-SARAH H
S t o n e y C r e e k L a C r o s s e 3 0 6 0 S K i n n e y C o u l e e R d O n a l a s k a W I 5 4 6 5 0 6 0 8 - 7 8 1 - 3 0 6 0 w w w . s t o n e y c r e e k h o t e l s . c o m / w e d d i n g s
RUSTIC CHARM
Endless Character
Our La Crosse ballroom is newly renovated and displays the rustic elegance of Stoney Creek with a modern spin Northwoods ballroom is 7,326 square feet of celebration space, fitting up to 450 people Let the party spill out into our eclectic gathering areas right outside of the ballroom to enjoy good company, a crackling fireplace, and a well-equipped bar. With the hotel positioned right alongside an expansive nature preserve, couples will choose their wedding in La Crosse just for the view! Experience picturesque scenery with an outdoor ceremony and enjoy the unique atmosphere of Lumberjack’s Bar downstairs, which includes a fully furnished patio area overlooking the nature preserve.
Have your cake and eat it too
Enjoy discounted group pricing for your guests, and focus on the festivities all happening underneath one roof! Room blocks can be made with your event coordinator, ensuring that all of your family and friends are in the same area of the hotel. Enjoy additional celebrations after the reception has ended by visiting our on-site saloon locations.
Welcome to your next
Wedding ceremony and reception venue.
Located in Southwest Wisconsin chapterso ntheho rizo n. co m
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WEDPLANLAX.COM 223 Your Day, Your Way Our space is light, bright, and a true blank canvas for your event. Whether you are looking for rustic, industrial, elegant, or more modern and eclectic, our space can host a myriad of designs! Now booking 2024! N3075 State Road 16, La Crosse, WI 54601 608.451.5757 TheGreenhouseAtBittersweet.com | BittersweetGreenhouse@gmail.com Ask about our : • All-Inclusive Wedding Weekend • Intimate Barn Wedding Space (up to 50) • Greenhouse Reception Space (150 capacity) • Outdoor Ceremony Space • 8ft Wood Tables & Chestnut Garden Chairs • Signature Décor + Intricate Attention to Detail • Charming Farmhouse Accommodations Wed P lan La Crosse WEDPLANLACROSSE.COM
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MUSICIANS & DJS
WHAT TO ASK
• Ask about what is included in their packages and any additional services or fees.
• Ask your DJ or live musician if they also emcee.
• Ask about their backup plan in case of an emergency with a DJ, musician, or equipment.
• Ask if they offer additional rentals for other reception entertainment or lighting accents.
• Ask for their advice about playlists, special dances, lighting, and other entertainment.
DETAILS TO KNOW
• Know if you want live or recorded music for your ceremony, music selections, and at what points do you want them played.
• Know if you want musicians, DJ, or a combo for your cocktail hour and reception.
• Know what your venue offers for a sound system and microphones.
• Know how long you want music played and when you will have special dances, if you choose to do so.
THINGS TO REMEMBER
• Remember to check on electrical needs and that there are enough available, accessible outlets.
• Remember to find a professional who understands the sound and style you want for your wedding.
• Remember to make a "do not play" list.
Timing
12-18 MONTHS BEFORE: Book your musicians and DJ.
4-6 WEEKS BEFORE: Finalize timeline, announcements, and music selections.
1-2 WEEKS BEFORE: Finalize and verify all details.
Gratuity
Appreciated – Expected | 15-20%, or more if they exceeded your expectations. Paid the day of the event to the DJ or split between musicians. A lot goes into the preparation of planning for your event's music and entertainment. So, consider the extra time put in behind the scenes and the efforts put into the event itself. A great review is always appreciated.
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GUEST ACCOMMODATIONS
WHAT TO ASK
• Ask hotels about special group rates or other discount options.
• Ask if they offer a shuttle service to and from your venue.
• Ask about parking and any fees involved.
• Ask about hold policies regarding maximums, minimums, and when they will be released if not reserved.
• Ask any Airbnbs or VRBOs about their capacity, parking, and any rules or restrictions.
• Ask if they will distribute any welcome bags or gifts at check-in or in guest rooms.
DETAILS TO KNOW
• Know what type of accommodations you are looking for for you and your guests.
• Know what overnight options are near or around your reception venue.
• Know if you're looking to host any other pre- or post-wedding gatherings at the location, like a welcome reception, gift-opening party, or a pre- or post-wedding brunch!
• Know if you have any special guests you want to cover the cost of their stay.
THINGS TO REMEMBER
• Remember to offer a few different options at various price points.
• Remember to be aware of peak seasons or other local events occurring that may hinder availability.
• Remember to include your accommodation information on any invitations and on your wedding website.
• Remember to seek out any external transportation companies if needed.
Timing
12-24 MONTHS BEFORE: Book block of rooms. 8 MONTHS BEFORE: Include hotel and room block info on your save-the-date and wedding website.
3-4 MONTHS BEFORE: Start monitoring the hotel block on a weekly or monthly basis so you can adjust the number and type of rooms set aside if necessary.
1-2 DAYS BEFORE: Drop off guest welcome bags for the hotel to distribute.
Gratuity
Appreciated - Expected | for room service, concierges, housekeeping, and luggage attendants; custom amount to 15-20% paid at the time of service. A great review is always appreciated.
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TRANSPORT
WHAT TO ASK
• Ask about their rates and features. Is it an hourly rate and do they need to be consecutive hours or can they come back at various times to shuttle guests?
• Ask about backup plans if the vehicle breaks down or for any other issues.
• Ask about the licenses and insurance they have.
• Ask about overtime fees and tipping.
DETAILS TO KNOW
• Know the type of transportation you want, for whom, and when.
• Know the distances between the locations people would need transport for.
THINGS TO REMEMBER
• Remember to inform the driver of your timeline and who to expect as passengers.
• Remember to make arrangements for transporting gifts if you and your partner have special transportation at the end of your wedding.
• Remember to consider your transportation for getting to your honeymoon. How will you get to and from the airport if you're flying?
• Remember to make arrangements soon after your engagement, especially if your wedding falls around a peak time such as prom, homecoming, or graduation.
Timing
12-18 MONTHS BEFORE: Book transportation services.
1-2 MONTHS BEFORE: Confirm tentative timeline and details.
Get driver contact information and trade emergency numbers.
1 WEEK BEFORE: Update the driver with exact times, an address for each stop, and a final timeline of your day.
Gratuity
Expected; 20% | given to the driver or paid to the company for the driver. A great review is always appreciated.
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WEDPLANLAX.COM 229 Search local wedding inspiration by style, location, color, season, and details online at wedplanlax.com GET SOCIAL WITH US | | | | @wedplanlacrosse
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INSPIRATION
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BOARDS
INVITATION SUITES
BRIDAL FASHIONS
BOUQUETS
DESSERTS
STYLED SHOOTS
ENGAGEMENT FUN
REAL WEDDINGS
follow us @wedplanlacrosse
MOOD
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Hotel Editorial Glam
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Romantic Italian Garden
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Delicate Peach Honey
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Neon Vibrant Bold
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264 Wed P lan La Crosse
Brooke Hoffman Photo
WEDPLANLAX.COM 265 Everly Collective
266 Wed P lan La Crosse LK Bridal Studio
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Erika Diaz Photography
268 Wed P lan La Crosse Maison Meredith Photography
WEDPLANLAX.COM 269 Twig & Olive Photography
270 Wed P lan La Crosse BearMoose&Fox
WEDPLANLAX.COM 271 Copper Antler Photography
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Lindsey Norgard Photography
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Copper Antler Photography
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WEDPLANLAX.COM 275 Alder & Root Photography
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Coordination & Design: WedPlan La Crosse | Venue, Pizza, & Funnel Cake Fries: Galaxie Skate Center Photography: Copper Antler Photography | Florals: Melody Rose Designs | Stationery & Signage: LK Bridal Studio Cake & Desserts: Craig's Cake Shop | Rentals: Velvet Rentals, Melody Rose Designs | Hair & Makeup: Aniu Salon & Spa
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Coordination, Design & Florals: Melody Rose Designs | Venue: Chapters On The Horizon | Photography: Pink Spruce Photography Stationery & Signage: LK Bridal Studio | Cakes & Desserts: Cowboy David's Bakery | Rentals: Melody Rose Designs, Chapters On The Horizon
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Coordination, Design, Rentals & Stationery: Orange Door Weddings | Photography: BearMoose&Fox | Venue: The Waterfront Cargill Room Florals: Evoke Chancy Floral | Cake: Meringue Bakery & Café | Escort Cards, Bar Signs & Menus: Whimsical Design & Décor | Linens: BBJ La Tavola
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Design & Ceiling Installation: Skies the Limit Events | Venue: Valley Creek | Photography:
Emily Jean Photography
| Florals:
Wyld Stem Floral
Rentals: Resource Vintage Rentals, Elegant Outcomes, AliLou Events | Stationery: BP Creationery | Cake & Desserts:
Cowboy David's Bakery
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Coordination & Design: WedPlan La Crosse | Photography: Twig & Olive Photography | Florals: B-Style Floral Stationery & Signage: LK Bridal Studio | Cake: Craig's Cake Shop | Rentals: Melody Rose Designs
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Venue: Vino Anjo | Design & Planning: Elegant Outcomes, Skies the Limit Events | Photography: Ashley Durham Photography Florals: Wild Flower Special Events and Floral | Rentals: Resource Vintage Rentals, Event Essentials | Makeup: Sarah Koblitz
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Savannah Steiger Photography
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Planning, Design, Stationery & Rentals: Orange Door Weddings | Venue & Catering: Round Lake Vineyard | Photography: BearMoose&Fox
Videography: Spencer Weaver | Florals: Holland Flower Farm | Linens: BBJ La Tavola | Music: Impact Entertainment | Cake: Meringue Bakery & Cafe
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WEDPLANLAX.COM 363 Venue, Catering & Bar: Celebrations on the River | Planning, Design & Stationery: Orange Door Weddings | Photography & Videography: Boxcar Photography Cake: Meringue Bakery & Cafe | Florals: Monet Floral | Linens: BBJ La Tavola | Rentals & Decor: 4 Sisters Events, Orange Door Weddings Floral Wall: Enchanted Wall Flowers | Escort Wall Signage: Whimsical Design & Decor | Music: Camerata Strings, Midwest Family Entertainment
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WEDPLANLAX.COM 367 Venue & Caterer: The Waterfront | Planning & Design: Skies the Limit Events | Photography: Dani Stephenson Photography Florals: Weddings Your Way Florals & Events | Gown: A&BÉ Bridal | Hair: Salon Solo | Makeup: MBSK Makeup Cake & Macarons: Meringue Bakery & Cafe | Music: Blue Water Kings | Stationery: BP Creationery | Videography: King Gicalde Photography
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Tenting & Lighting: Majestic Tents & Events | Planning, Design & Stationery: Orange Door Weddings | Photography: Emily Schmidt Photography Videography: Lutsen Films | Catering: Deco Catering | Coffee Bar: Crescendo Mobile Coffee | Florals: Liberty Floral Linens & Rentals: BBJ La Tavola, Sweet Legacy, Orange Door Weddings | Music: Sean Warner, Adagio Day DJ, Mariachi Centarios
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Planning & Design: Orange Door Weddings | Venue, Catering & Bar: The Waterfront | Photography: Karlee Mikkelson Photography
Videography: BVisions Media | Florals: Bittersweet Floral | Decor Rentals: 4 Sisters Events, Orange Door Weddings
Linens: BBJ La Tavola | Patio Lighting: Impact Entertainment | Music: Alec Nissen, Peter Kish
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Venue & Bar: Burlap & Bells | Planning, Design, Stationery & Decor: Orange Door Weddings | Photography: Ray + Kelly Photography | Videography: Harvest Films Catering: Rockman's Catering | Desserts: Meringue Bakery & Cafe | Florals: 4 Season's Floral | Linens: BBJ La Tavola | Photo Booth: BigFoot Foto Co Rentals: Sweet Legacy Rentals, 4 Sisters Events | Music: Mayfield Experience, Double Platinum DJ. | Transportation: Lamers Bus line
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Fashions: Charlotte’s Bridal | Hair: Kristyn Taggart |
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| Florals:
| Rentals:
Cake: Meringue Bakery & Cafe | Caterer & Dessert: The Waterfront Restaurant & Tavern | Invitations: Minted | Music:
Entertainment
Venue: The Cargill Room | Day-of Coordinator: Sara Woelper | Photographer: Savannah Steiger Photography | Videographer: Hoffland Films
Makeup: Sarah Koblitz
Rings: Morgan’s Jewelers
Monet Floral
4 Sisters Events
Mid-West Family
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Venue & Florals: The Greenhouse at Bittersweet | Photographer: Whitney Wiatt | Gown: Schaffer's Bridal | Suit: Milroy’s Tuxedo Hair: Divine Beauty Salon | Rings: East West Gem Co., Charles & Colvard, Manly Bands | Cake:Meringue Bakery & Cafe Cupcakes: Peace Oven Cakes | Caterer: Piggy’s | Music: DJ Janny Trumpet | Transportation: Lamers Bus Lines
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Venue, Catering & Bar: Reedsburg Country Club | Planning, Design & Stationery: Orange Door Weddings | Photography: Whitney Wiatt Tenting, Lighting & Chairs: D&S Rentals | Cake: Neat-O's Bake Shoppe | Florals: 4 Seasons Floral Linens: BBJ La Tavola | Music: A Personal Touch DJ, Camerata Strings
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Venue: Burlap and Bells | Day-of Coordinator: Olive Branch Events Co. | Photographer: Molly Jo Collection | Videographer: Hello Darling Films Gown: All About the Gown | Suit: Men's Wearhouse | Hair & Makeup: Elle HMUA | Cake: Linda’s Bakery | Desserts: Sweet Thangs | Floral: Evoke Chancy Catering: Tru Pizza, SmokeStream
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Music: Maygen Lacey, A Personal Touch DJ Services & Event Lighting | Photo Booth: Northerly Photo Camper
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Karlee Mikkelson Photography
VENDOR INDEX
4 Sisters Events 204, 210, 225
Alder & Root Photography . . . . . . . . . 198
BearMoose&Fox . . . . . . . . . . . . . . 196
Blondes and Bridals. . . . . . . . . . . . . 189
BP Creationery . . . . . . . . . . . . . . . 173
Brides N' Belles. . . . . . . . 177, Back Cover
BVisions Media . . . . . . . . . . . . . . . 202
Celebrations on the River . . . . . . . . . 218
Celebrations Decor Rentals . . . . . . . . 211
Chapters on the Horizon . . . . . . . . . . 222
Charlotte's Bridal and Formal Wear 178
Cowboy David's Bakery 207
Elegant Outcomes 171, 213, 215
Emily Jean Photography 195
Evoke Chancy Floral . . . . . . . . . . . . 182
forHisglory Photography . . . . . . . . . . 197
The Greenhouse at Bittersweet . . . . . . . 223
Hanna Marie Events . . . . . . . . . . . . 170
Hoffland Films . . . . . . . . . . . . . . . 200
Jenna Walker Photography . . . . . . . . . 198
Jordana Snyder Photography 196
LK Bridal Studio . . . . . . . . . . . . . . 174
Melanin Beauty Bar . . . . . . . . . . . . 186
Melody Rose Designs. . . . . . . . . 183, 212
Meringue Bakery & Cafe . . . . . . . . . . 207
Onalaska Omni Center . . . . . . . . . . . 224
Orange Door Rentals . . . . . . . . . . . . 213
Orange Door Weddings . . . . . . . . . . 169
Pennycress Studio . . . . . . . . . . . . . 184
Petal Back Farm . . . . . . . . . . . . . . 184
Pink Spruce Photography Inside Cover, 194
Resource Vintage Rental 209
Savannah Steiger Photography 197
Skies the Limit Events 171, 205
Skyler & Vhan . . . . . . . . . . . . . . . 192
Stoney Creek Hotel . . 220, Inside Back Cover
Su Casa Salon and Bridal Suite . . . . . . . 188
Valley Creek . . . . . . . . . . . . . . . . 224
Whimsical Design & Decor . . . . . . . . 175
Wyld Stem Floral . . . . . . . . . . . . . . 181
WEDPLANLAX.COM 399
Your LOCAL wedding connection wedplanlax.com vendors | design ideas | planning advice timelines + checklists | wedding shows GET SOCIAL WITH US | | | | @wedplanlacrosse
We know how you might be feeling right now: eager, overwhelmed, excited, and hopeful. We get that! And we hear you.
Here at Stoney Creek, we pride ourselves on making your day everything that you’ve ever pictured because we understand that you aren’t looking for a venue, you’re looking for an experience. Our event coordinators are here to make that happen for you and all of your guests. So take a deep breath, we’re in this together.
Bride
Groom to be, -Stoney Creek S t o n e y C r e e k H o t e l L a C r o s s e , W I 3 0 6 0 S K i n n e y C o u l e e R d , O n a l a s k a , W I 6 0 8 - 7 8 1 - 3 0 6 0 w w w . s t o n e y c r e e k h o t e l s . c o m / w e d d i n g s
Dear
or
140 E. Main St., Reedsburg, WI 608.524.8133 Ext. 1 bridesnbells.com thousands of brides have traveled to Brides N’ Belles Boutique to find their wedding day looks! From the moment you walk through the doors, you’ll feel the magic of Brides N’ Belles! BRIDES N’ BELLES FEATURES • Over 600 bridal gowns • Wisconsin’s LARGEST selection of mother’s dresses • Bridesmaids’ gowns sizes 4-30 • Men’s formal wear and tuxedos • In-house Alterations Your Ultimate Boutique
Michaela Paige Photography