WedPlan is here to assist you every step of the way in your wedding planning journey. This guide is packed with planning advice, questions to ask, timelines, checklists, inspiration, and connections to incredible local vendors.
If you like what you see here, you'll love our planning website and attending local wedding shows, where you're guaranteed to discover gorgeous trending ideas and talented vendors from the area.
We strongly encourage you to support our Wisconsin wedding community by shopping locally. Their experience, creativity, passion, and expertise are invaluable, ensuring the best possible experience for you on your special day. Please let your vendors know you found them through WedPlan! We couldn't do what we do without them.
After you say "I Do," we would love for you to share your beautiful wedding photos and videos with us! We enjoy seeing all the exquisite details and would be delighted to consider publishing or sharing your special day.
We sincerely hope you find this book to be a valuable resource as you plan and prepare to celebrate your love. From our team to yours, we wish you a joyful wedding planning experience and an even happier ever after!
xoxo, Dana
P.S. Follow us on Instagram, Facebook, Pinterest, and TikTok for even more wedding inspo at @wedplanlacrosse!
Photo: Gert & Tog Photography | Venue: La Crescent Area Event Center | Florals: Sparta Floral
Photo: Karlee Mikkelson Photography
GETTING STARTED
SOAK IT IN
You're engaged, yay! Before you get into the hustle and bustle of wedding planning, take some time to just soak in this sweet season of life with your partner and loved ones around you. Show off your ring, enjoy an engagement party, or go on a date with just the two of you. Ultimately, be intentional about creating space to reflect on your relationship and love for one another before getting into the planning details of your big day.
HIRE A PLANNER
Couples often claim hiring a wedding planner is the best money ever spent! A professional can help design your event, organize logistics, manage vendor communication, create a timeline, help manage your budget, oversee the wedding day, or a combination of these services. Planners have the knowledge, expertise, resources, and tools to save you time, money, and stress in dealing with situations that arise during the planning process and at your event. They can also help take your vision to the next level!
SET THE DATE
Once you've discussed which vendors are most important to you, check their availability as you set your wedding date. Many popular vendors book a year or more in advance! If a desired date has been selected, you can search for available vendors based on that firm detail.
TIP: Booking your wedding vendors for non-peak months or weekdays is a great option to save money or to have a fun alternative to a traditional Saturday wedding!
Stay Organized
DISCUSS VISION & BUDGET
Sit down with your partner, and then your planner, to discuss your vision and your wedding.
• What is most important to you as a couple?
• How do you want your day to feel and look?
• What kind of experience do you want to have?
• What kind of experience do you want your guests to have?
• What is your overall budget?
• Is anyone else contributing financially? If so, who is paying for what?
• What vendors are most important to you?
• Where are you willing to bend?
CONNECT WITH VENDORS
Your wedding is probably the largest party you will ever throw. Wedding vendors can help you and your partner plan and enhance your vision through their expertise, creativity, relationships with other vendors, and overall knowledge of the wedding industry. Less stress is priceless, so we highly encourage investing in quality wedding professionals for one of the most important days of your life!
Staying organized when planning a wedding is key to eliminating undue stress and staying on top of all the moving pieces. Remember, a wedding planner can help take as little or as much off of your plate as you desire!
HERE
ARE SOME OF OUR TOP ORGANIZATIONAL TIPS:
• Create a binder or digital folder to organize ideas, plans, and details, including:
Inspiration
Color Palette
Vendor Contacts
Checklists
Contracts & Receipts
Calendar
Guest List
Wedding Website
• Use the planner in this guide to help organize tasks from pre- to postwedding details!
• Create a separate email address to organize all of your wedding-specific correspondence and an informative wedding website, if desired.
DECIDE THE VIBE
One of the first steps to planning your wedding is deciding your vibe and vision. Whether you have been dreaming about it for years or are just getting started, selecting this upfront with your partner is essential. The vibe will guide every planning decision you and your vendors make to bring your wedding day vision to life! Consider the elements below as you decide how your day will look and feel:
COLOR
Maybe you love neutrals, bright pops of color, or a monochromatic look. What are your favorite colors, and what other colors complement them?
FORMALITY
Are you looking to host a more casual or formal event? Wanting a backyard picnic, black-tie affair, or something in between?
SEASON
Love a particular season? You may choose a color palette and décor that fit your chosen time of year. The natural surroundings, temperatures, and product availability can affect details like attire, floral, and food options.
LOCATION
Already have a specific venue or location in mind? Whether a lake view, golf course setting, downtown loft, barn or something else, the setting can influence and help determine your vibe.
STYLE
All weddings have an underlying style or combination of styles. Inspired by modern taste, romantic details, or a whimsical feel? You may love a vintage, minimalist, European, or botanical look. This will significantly affect your wedding day's overall vibe and vision.
NOTE: You may also consider having a theme paired with your wedding style that reflects shared hobbies, passions, or interests, adding fun twists to your wedding day elements!
COLOR PALETTE Remember to be You!
"What are your colors?" This is a question you'll be asked often! They may be your favorite colors, those that tie in with a specific season, or those that complement your favorite blooms. Whether it be two to three hues or a more comprehensive array of complementing tones, be sure the colors work well together and in your setting.
Creating an inspirational mood board with wedding and lifestyle images that speak to who you are as a couple is an excellent way to lead you in the right direction. To decide the perfect vibe and color palette, start by browsing Pinterest, WedPlanLaCrosse.com, looking through a Pantone book, or grabbing some paint swatches from your local hardware store to finalize your color selection.
SEARCH OUT INSPIRATION
Dive into this guide, brimming with real weddings and styled shoots showcasing a wide range of inspiring styles and intricate details.
Visit WedPlanLaCrosse.com's Inspiration tab with a diverse gallery of images that can be sorted by specific categories such as wedding styles, location types, color options, and more.
Consider involving wedding planners, stationers, and florists when looking for inspo. These talented vendors often have color swatches and can guide you through the planning process with insightful questions, extensive knowledge, and a creative vision tailored to your preferences.
Don't forget to harness the power of the internet for creative ideas. Pinterest, in particular, is a treasure trove of wedding inspiration.
All in all, be you! Let your personal style and vision lead you. Play off the unique interests that make you and your partner who you are. You'll be most comfortable and feel celebrated with an event that reflects both of you as a couple. Your likes, hobbies, and interests personalize your day, inspire great ideas, and help create an unforgettable experience for you and your guests.
So, whether you are looking to be ontrend or looking to be unique, be you! Flip to the next page for the latest in wedding vibes and color trends!
WEDPLAN VIBES
What’s trending in the world of weddings? Check out these previews of popular WedPlan wedding vibes making their statement this year! Discover more inspiration from these stunning designs created by talented teams of local wedding professionals. Which of our Editorial Exclusives will ignite your imagination for your special day?
Full Inspo and Credits
Page 292
Italian Garden
LITERARY COTTAGECORE COLORFUL CONTEMPORARY
Full Inspo and Credits Page 298
Full Inspo and Credits Page 304
FUTURE NOSTALGIC
Full Inspo and Credits Page 310
VINTAGE MOTEL COWGIRL
Although you can easily combine more than one style, it's important to keep things cohesive and stick with your vibe throughout every detail of your day. This will ensure a design that is pleasing to the eye, creates an experience, and looks stunning in your photos and videos! MORE INSPIRATION can be found at WedPlanLaCrosse.com and on Pinterest at @wedplanlacrosse!
TUSCAN HORSE FARM
FRIDA KAHLO FUSION
MOUNTAIN LUXE
WESTERN
Full Inspo and Credits Page 316
Full Inspo and Credits Page 334
Full Inspo and Credits Page 322
Full Inspo and Credits Page 328
WEDDING TRENDS
FLOWER HALO
Savannah Steiger Photography
OUTFIT CHANGE
Whitney Wiatt
UNIQUE GUEST SIGN-INS
Ali Lockery Photography
MARQUEE LETTERS
Well Lit, Kanyon Photography
BEER BOY
Twig & Olive Photography
COLD SPARKS
Lauren Baker Photography
NEON SIGNS
LOUNGE AREAS
Gert & Tog Photography
INCLUDE YOUR PETS
SIGNATURE COCKTAILS & MOCKTAILS
Gert & Tog Photography
Emi's Images
Savannah Steiger Photography
SPARKLER EXIT
Whitney Wiatt
Savannah Steiger Photography
CHAMPAGNE TOWER
natural boho style with pops of terra cotta and umber color emphasis on textures include our fur baby first looks signature drinks phone guest book abundant florals raw earthy minimalist delicate airy
June 20 father escort down aisle big wedding with family + friends anniversary dance something old, borrowed + blue grandparents be marriage certificate witnesses honor loved ones who have passed family dance
PLANNING COMPANION
by WedPlan
CHECKLIST
AFTER ENGAGEMENT
Share Your Engagement
Insure Engagement Ring
Determine Budget and Who is Contributing
Make a Guest List with Mailing Addresses
Hire a Wedding Planner
Consider Your Preferred Wedding Date
Create an Organizing System
Hire Travel Agent for a Destination Wedding
Decide Formality and Overall Style
Select the Venue(s)
Choose Color Palette and Start Thinking of Overall Design
Book Photographer
Schedule Engagement Photos
Hire Ceremony Music
Hire Reception Music
Book Entertainment (Photobooth, etc.)
Choose Videographer
Select the Caterer
Decide Bar Service
Shop for and Order Wedding Dress
Buy Wedding Insurance
Select Your Wedding Party, Ushers, Readers, Candle Lighters, and Special Attendants
12 MONTHS
Purchase Undergarments, Shoes, and Accessories
Book Hair and Makeup Artists
Hire Florist
Hire Officiant and Schedule Your Premarital Counseling
Determine Skincare Routine
Reserve Wedding Night Suite
Book Hotel-Room Blocks for Guests
Book Transportation for Guests
Book the Newlyweds’ Transportation
Consult with Stationer
Create Wedding Website
Initial Inquiry & Price Request for Rentals
notes
notes
9 MONTHS
Send Save-the-Dates
Apply for Passports if Traveling Abroad
Seek Out Baker
Select Wedding Party Dresses and Accessories
Select Mother Dresses and Accessories
Book the Honeymoon
6 MONTHS
Book Rehearsal Dinner Venue
Book Alterations Specialist
Buy or Rent Suits or Tuxedos
Invitation Consultation with Stationer
Invest in Dance Lessons
Food Tasting with Caterer
Sampling with Bar Service
Create Wedding Registry
Choose Your Cake and Desserts
Discuss Vision for Ceremony with Officiant
Schedule Design Meeting with Rental Vendor and Order Rentals
Seek out a pet escort, if you have your pet involved in your wedding, and start thinking about pet care during your honeymoon.
3 MONTHS
Photographer Consultation to Plan Timeline
Videographer Consultation to Plan Timeline
Connect Photographer and Videographer
Order Invitations
First Dress Fitting
Dress Alterations for Wedding Party
Send Measurement Reminder for Suits/Tuxes
Venue Planning Consult
Brainstorm Guest Favors and Gift Bags
Select Readings
Meet With Officiant and Invite Them to Rehearsal Dinner
Plan Showers and any Bach Celebrations
notes
2 MONTHS
Mail Wedding Invitations (RSVPs Due 1 Month Before Wedding)
Send Out Rehearsal Dinner Invitations (Can Be Included With Wedding Invitations)
Buy Wedding Bands and Begin Design if Custom Rings are Ordered
Appointment for Marriage License
Write Your Vows
Check in with Officiant
Choose Future Spouse Gift
Buy Wedding Party Gifts
Floral Consult
Finalize Timeline, Announcements, and Music Selections
Hair and Makeup Trials
Confirm Suit or Tux Order
Monitor Hotel Block Weekly to Ensure Room Availability
Verify Cake Details
Verify Caterer Order
Order Programs, Escort Cards, Place Cards, Favors, and Signage
1 MONTH
Pick up Rings
Final Dress Fitting and Pickup, Learn How to Bustle if Needed
Create a Seating Chart
Final Venue Walk-Through
Break In Your Wedding Shoes
Solidify Ceremony Site Plan
Finalize Rehearsal Dinner Plan
Confirm Rental List
Send Thank-You Notes for Shower and Early Wedding Gifts
1 MONTH CONTINUED
Send Timeline and Locations to Transportation Vendor
Confirm Final Guest Count with Venue, Caterer, and Baker
Plan Wedding Day Survival Kit
Review All Details. Walk Through the Entire Event to Ensure All Details are Planned (Travel to and from Locations, Pre-Event Food and Beverage, Parking, etc.)
FINAL WEEK
Provide Wedding Party and Close Family with Day-of Timeline
Assemble Gift Bags
Place Cash in Tip Envelopes for Your Planner/Delegate to Distribute
Have Your Ring Professionally Cleaned
Refresh Your Hair Cut or Color along with Waxing, Eyebrows, and Eyelash Extensions
Final Beard and Mustache Trims
Schedule a Manicure and Pedicure
Have a Couple’s Massage
Final Formalwear Fitting and Pickup
Organize Outfits and Accessories
Pack Your Passport, Travel Documents, and Bags for the Honeymoon
Confirm Travel Arrangements
Practice Your Vows Aloud
Write Your Partner a Note
Drop Off Guest Welcome Bags for Hotel to Distribute
Box Wedding Day Details for Photographer’s Flatlay Photos (Jewelry, Rings + Shoes, Perfume, Invitation, Save-the-Date, Special Mementos)
notes
THE DAY BEFORE
Eat Healthy Meals
Pack a Clutch or Small Bag of Personal Items
Drink Water
Attend Rehearsal and Rehearsal Dinner
Give Gifts to Wedding Party
Organize Vendor Payments and Cash Tips for Planner to Hand Out
Put Boxes, Suitcases, Bags, and Survival Kits in the Car
Get a Good Night’s Sleep
THE WEDDING DAY
Eat Breakfast
Drink Plenty of Water
Take Dress and Veil out of Bag Early on and Have Someone Steam Them if Needed
Verify Rings are Present
Confirm Officiant has Marriage License
Exchange Notes with Your Partner
Say Thank You to Everyone Around You
Get Married!
AFTER THE WEDDING
Return Rented Formalwear
Return Rental Items
Obtain Marriage Certificate from Register of Deeds
Work on Name Changes
Send Thank-You Notes in a Timely Manner to Wedding Guests
Write Reviews, Send Thank-You Notes and Final Gratuities to Vendors
Submit Your Wedding to WedPlan!
ENGAGEMENT
OUR ENGAGEMENT DATE
OUR ENGAGEMENT STORY
ABOUT THE RING
FAVORITE MOMENT
MOODBOARD
COLORS
PATTERNS & TEXTURES
DESCRIBE YOUR STYLE, VIBE, OR THEME
INSPIRING TRENDS
DESCRIBE YOUR WEDDING IN 3-5 WORDS
PRIORITIES
WEDDING DATE
MY CUSTOMS & TRADITIONS
MY PARTNER'S CUSTOMS & TRADITIONS
MOST IMPORTANT WEDDING MUST-HAVES
Rank the categories below from most important to least. This knowledge will help you and your partner determine your budget and priorities.
YOU YOUR PARTNER
Wedding Planner
Photography
Videography
Venue & Atmosphere
Food & Drink
Flowers & Décor
Entertainment
Attire
Stationery & Signage
Specialty Rentals
Transportation
Wedding Planner
Photography
Videography
Venue & Atmosphere
Food & Drink
Flowers & Décor
Entertainment
Attire
Stationery & Signage
Specialty Rentals
Transportation
WEDDING PARTY
Name | Role | Phone | Address | Email | Sizes for Attire | Measurements
Provide a timeline to your entire wedding party, family, and those participating in your wedding.
Be sure to carve out a few quiet moments with your new spouse and breathe each other in. The day will fly by; savor your moments.
ADDITIONAL VENDORS
WEDDING PLANNER
WEDDING ATTIRE
WEDDING ATTIRE
MARRIAGE LICENSE LOCATION
ENGAGEMENT RING JEWELER
Name
WEDDING BAND JEWELER
Name
HAIR STYLIST
Name
MAKEUP ARTIST Name Contact Address
CEREMONY MUSICIAN/DJ
Name Contact Address Email Phone Website Social Tags
COCKTAIL HOUR MUSICIAN/DJ
Name Contact Address Email Phone Website Social Tags
RECEPTION MUSICIAN/DJ
Name Contact Address Email Phone Website Social Tags
RECEPTION ENTERTAINMENT
Name Contact Address Email Phone Website Social Tags REVIEW out of 5 REVIEW out of 5
REVIEW out of 5 REVIEW out of 5
RENTAL COMPANY
GUEST ACCOMMODATIONS
WEDDING NIGHT HOTEL ROOM
DANCE LESSONS
TRAVEL AGENT
OTHER
AFTER THE WEDDING
CHANGING YOUR NAME
Obtain a copy of your new marriage certificate from the Register of Deeds. Take your certificate to the Social Security Office to change your name. You may now begin to use your new name. Then, take the certificate to the Department of Motor Vehicles to obtain a new ID that reflects your name change.
Update each of the following with your new name:
Banks
Medical Care Provider
Contracts
Mortgage Lender
Professional License
County Tax Assessor
Credit Card Companies
Employer (fill out new W-2)
Wisconsin Dept. of Revenue
Estate Planning/Retirement Documents
U.S. Passport
Insurance Companies
U.S. Postal Service
Investment Companies
Utility Company
Leases
Voter Registration
Legal Documents
Wills
NOTE: It is a felony to make copies of a marriage certificate. If proof is required, send your actual certificate with a self-addressed, stamped envelope and a request that they return it to you.
TIP: I f you are changing your name, it is often best to do this after your honeymoon to ensure all your identification is consistent and accurate, allowing for a smooth travel experience.
HONEYMOON
Destination
Departure Date
Return Date
Must See Restaurants to try
Tours, Trails, Parks
Travel Notes:
THANK-YOU CARDS
Mail out within three months of wedding day.
Send a thank you to parents, vendors, or anyone who gave you a gift or played an important role in your wedding.
WHAT TO INCLUDE:
We recommend notes be handwritten and personal. Thanking your guests for the specific gift they gave is a nice touch.
Share how you plan to use or enjoy the gift.
Express why you're thankful for them. This could include what they mean to you, something they did for you, or a fun shared memory from your wedding day.
ENJOY MARRIED LIFE & Congratulations from WedPlan!
Photo: Bobbi Petersen Photography | Stationery: LK Bridal Studio
INVITING GUESTS
GUEST LIST
Whether you're looking for an intimate gathering with close family and friends or a larger celebration, selecting your guest list and guest count can be one of the most challenging parts of planning your wedding. Your guests share one of the most special days of your life with you and your partner, so it is very important to agree on this list together. Your guest list should be decided right away as it will determine other factors like venue capacity, food choices, guest experiences, and overall budget.
Keeping your guest list and information in a spreadsheet like Google Sheets or Excel is helpful to keep track of the information and to easily send it to your stationer for addressing save-the-dates and invitations!
SPREADSHEET COLUMNS
COLUMN 1: Guest Names
COLUMN 2: And Family or And Guest
COLUMN 3: Street Address
COLUMN 4: City
COLUMN 5: State
COLUMN 6: Zip Code
COLUMN 7: Number of Guests Invited
COLUMN 8: Number of Adults Attending
COLUMN 9: Number of Kids Attending
COLUMN 10: Dietary Restrictions
COLUMN 11: Food Choice
COLUMN 12: Assigned Table Number
The B-List
Some couples choose to have a secondary guest list of people to invite once they hear back from those unable to attend from their initial list. There are varying opinions on this option, but it's truly up to you and your partner if a "B-List" is something you want to consider.
If you do plan on mailing your invitations in stages, we recommend sending your initial invitations earlier than usual so that your second round of invitations isn't sent too close to the wedding day. Consider asking guests to reply online via email or your wedding website to expedite the process.
If you are concerned that someone may find out they are on your B-List, it is recommended not to have family or friends that know each other on the two separate lists.
Save-the-dates are sent to guests to announce your wedding, allowing them to mark their calendars and make preparations to attend your special day. These are separate from your invitations and typically include details like your names, wedding date, the city and state where the wedding will occur, website URL, and a note that an invitation will follow. We recommend working with your stationer to create a unique and personalized save-the-date to show off your engagement photos, your personality or interests, and a nod to your wedding style and color palette! Some unique ideas to consider include retro postcards, magnets, scratchoffs, puzzles, tickets, or even a wooden save-the-date!
SAVE-THE-DATES INVITATIONS
Wedding invitations are your official announcement to your guests, inviting them to share in the joy of your special day. They are a crucial part of your wedding stationery suite and set the tone for the event. Unlike save-the-dates, which serve as an early heads-up, wedding invitations provide detailed information about the ceremony, reception, and all the essential logistics. Your wedding invitations typically include your names, wedding date, venue details, RSVP instructions, and sometimes additional inserts like accommodation information and directions.
Working closely with your stationer or designer, you can create personalized invitations that reflect your unique style—whether it's classic, rustic, modern, or themed to match your wedding colors and motifs. Consider adding special touches like custom illustrations, elegant calligraphy, or even incorporating elements from your love story into the design.
Remember, your wedding invitations are not just a piece of paper; they are a cherished keepsake that captures the essence of your love story and the beginning of your journey together as a married couple.
INVITATION SUITES
BP Creationery, Emily Jean Photography
Express Printing, Skyler & Vhan Photography
LK Bridal Studio
BP Creationery
Whimsical Design & Decor
LK Bridal Studio
LK Bridal Studio
BP Creationery
Express Printing
BP Creationery, Savannah Steiger Photography
LK Bridal Studio
Whimsical Design & Decor
INVITATION WORDING IDEAS
1
With great pleasure
Quinn Everly and Parker Brooks
invite you to join them at the celebration of their marriage
Saturday, July 20, 2025
4:30 PM
Venue
City, State Dinner and dancing to follow
3
Mrs. Jessica Everly
Mr. William Daniels
Mr. and Mrs. Paul Brooks
Request the pleasure of your company at the marriage of their children
Quinn Morgan and Parker James
Saturday, the twentieth of July
Two thousand twenty-five
At half past four in the afternoon
Venue
City, State Black tie
2
Together with their families
Quinn Everly and Parker Brooks
invite you to the celebration of their marriage
Saturday, July 20, 2025 at 4:30 in the afternoon
Venue
City, State Reception to follow
4
You are invited to the wedding of Quinn & Parker
On Saturday
The twentieth day of July
Two thousand twenty-five
At half past four in the afternoon Venue
City, State Reception immediately to follow
Photo: Skyler & Vhan Photography
BRIDAL FASHIONS
THE GOWN
It's your special day, so the look and style of your wedding attire are entirely up to you! Whether you want a classic look, modern fit, whimsical gown, or a statement piece to showcase your unique style, wedding day fashion options are truly endless. While it's good to have some ideas in mind, be open to the advice of the bridal shop professionals. You may be surprised by how stunning a dress looks on you that you weren't initially drawn to on the rack!
We highly encourage shopping with reputable local shops for quality pieces, incredible service, the perfect fit on time, and to support area businesses.
TRAINS
Many factors play a part in deciding whether or not to incorporate a train in your wedding day look and of what length. The silhouette of your dress, venue location, event formality, and other elements may help you select from styles such as a Sweep, Chapel, Cathedral, Royal, or even cape-like Watteau style. Your train may be a part of your skirt itself or a detachable piece or overlay connecting at your waist. We suggest practicing walking in your wedding day attire with your shoes and train before the big day to ensure you feel comfortable.
During your ceremony, aisle runners can help keep your train clean as you walk down the aisle. However, when moving between locations, be sure to keep it off the ground. If you can't carry it yourself, have your partner, attendant of honor, or another dedicated person help you.
BUSTLES
If you have a train and are not changing outfits for your reception, you will likely want to bustle it. This is a hands-free way to get your train up and out of your way rather than a finger or wrist loop to carry it around with you. Enlist a helper or two to learn how to bustle your train from your bridal shop professional. Remember to account for this time in your wedding day timeline as well!
UNDERGARMENTS
Feel free to pack the romantic lingerie for later, but practical undergarments are an important detail in your wedding day look. Bring skin-colored Spanx, backless bras, nipple covers, slips, and other options to your fittings. Dance around and have someone take pictures of you at various angles to ensure nothing shows that you don't expect.
SHOES
You've found the dress of your dreams - now it's time to choose your shoes! Whether you want to make a statement or keep it neutral, heel height, comfort, location, terrain, weather conditions, how visible your feet will be, and your overall look should all be factors you consider when making your selection. You may also choose one pair of shoes for walking down the aisle and a different pair for dancing the night away! Remember to bring your shoes along to your fittings and to break them in before the wedding day to avoid blisters.
Style Considerations
We recommend trying on a variety of gown styles to find the one you love, but here are some considerations that may help you narrow down a silhouette that is most flattering for you!
A-LINE (All Body Types)
Fitted bodice to the waist with skirt that flares out gradually
FIT & FLARE (Pear, Hourglass)
Fitted bodice through the hips that flares out just below the hips
BALL GOWN (Rectangle, Hourglass, Pear, Inverted Triangle) Fitted bodice to natural waistline with full skirt
EMPIRE (All, Petite, Plus-Size)
High waist with flowy skirt starting just under the bust
MERMAID (Hourglass, Pear)
Elongated bodice through the hips and thighs, flaring out at the knee
SHEATH (Hourglass, Rectangle)
Straight lines, skims along body's natural shape
TEA LENGTH (All Body Types)
Short hemline that falls just below the knee
COCKTAIL (All Body Types)
Short and above the knee
JUMPSUIT (All Body Types)
One-piece, slim-cut or wide-leg pant
Photo: Lauren Baker Photography
ACCESSORIES
SHOES
forHisglory Photography by Artina Becker
PERFUME
Lauren Baker Photography
JEWELRY
forHisglory Photography by Artina Becker
HAT
Haley Hundt Photos
BEAUTY
You want to look and feel like your best self on your wedding day, so consider professional services for hair, makeup, nails, skin, teeth, diet, exercise, and overall health. Confident and pampered, here you come!
HAIR
There are so many beautiful options for wedding day hairstyles! Consider the silhouette and neckline of your dress, the vibe of your event, and any humidity or weather. Also consider changing your hairstyle between the ceremony and reception! When you schedule your trial appointment, bring along inspiration to show your stylist and any headpieces, veils, or hair accessories you plan on wearing.
Decide whether you and your wedding party want to head to the salon or have a stylist come onsite to you. Schedule enough stylists in advance for the number of people getting their hair professionally done, and ensure that the schedule fits your timeline of events. Remember to wear something that you don't need to take off over your head as you get ready on your wedding day so that you don't mess up any hair or makeup.
NAILS
Between pictures, guests admiring your ring, and all the hugs and handshakes, you'll want to have your nails looking their best! If you desire a more natural nail look, consider a nude polish or a sheer coat after buffing. And don't forget the toes!
NOTE: Nails, hair, makeup, or spa treatments also make great gifts for your wedding party if you're looking for a pampering gift idea for your crew.
HAIRSTYLES
Wedding EmergencyDayKit
MAKEUP
Feeling like yourself on your wedding day is important, whether that means a more natural look for your makeup, a bold style, or something in between. Remember, you'll be looking back on images of this day for years to come! Just like your hair, be sure to also schedule a trial appointment with your makeup artist to ensure you are happy with how you look and that the products do not cause any skin irritations. After your trial, check the look of your makeup in various types of lighting and consider what the lighting will be like on your wedding day to see if you need to discuss any adjustments. Determine if you will have makeup services onsite or if you will be traveling to the salon. Coordinate the timeline with your hairstylist as well.
NOTE: It's important to refrain from starting any new routines or regimens close to the wedding day as you do not know how your skin will react.
Having a small clutch alongside you at your reception is handy for holding things like lipstick, powder or blotting papers, your room key, mints, and a few tissues. We also recommend that a person of honor, friend, or family member has a bag of other essentials on hand like:
Bobby Pins
Travel-Size Hair Spray
Pain Reliever
Antacids
Period Products
Deodorant
Fashion Tape
Dental Floss
Safety Pins
Stain Remover Wipes
Lint Roller
Makeup
Makeup Remover
Band-Aids
Tweezers
Bug Spray
Sunscreen
Q-Tips
Phone Charger
Scissors
Snack
Water Bottle
Personal Fan
MAKEUP INSPO
BOUQUETS
When thinking about your wedding day look, don't forget about another statement accessory: your bouquet! This will serve as an accent piece and complement your entire wedding day look.
When consulting with your floral designer, discuss details like size, shape, texture, and colors to incorporate. Come with pictures of your color palette, gown, wedding party apparel, and images of potential floral styles you like from your mood board.
Your florist will help you understand what florals are available in your wedding season to best match the look you are trying to achieve and suggest what sizes and shapes would work well with the rest of your look. Be sure to have them demonstrate how to carry the bouquet based on your chosen style or shape before the big day!
Popular Blooms
Anemone
Anthurium
Astilbe
Calla Lily
Carnation
Chamomile
Cosmos
Dahlia
Football Mum
Garden Rose
Gypsophila
Hydrangea
Orchid
Peony
Protea
Ranunculus
Rose
Snapdragon
Stock
Veronica
Popular Fillers
Air Plant
Billy Buttons
Bunny Tails
Dusty Miller
Dried Palm Leaves
Eucalyptus
Fern
Italian Ruscus
Lavender
Leather Leaf
Monstera Leaves
Olive Branches
Pampas Grass
Smilax
Succulents
BOUQUET STYLES
Pennycress Studio, Wild Pines Photography
Melody Rose Designs, forHisglory Photography by Artina Becker
Skies the Limit Events, Laura Alpizar Photography
Flowers by Guenthers
Haley Hundt Photos
Crimson Clover Floral
Melody Rose Designs, LK Bridal Studio
Bloom & Knot LLC
B-Style Floral
FORMALWEAR
Whether renting or buying elements of your wedding day attire, let your personality shine! Bring inspiration to your appointment with your formalwear expert, who will help pull styles together that match your taste, complement your partner's look, and coordinate with the overall vibe of the event. Also consider formality, location, and weather when selecting your day-of apparel. Find a reliable shop and remember the power of tailoring to get the perfect, flattering fit for you!
COLOR
There are no rules when it comes to colors; however, darker colors like black, dark gray, and navy tend to be more popular for evening or formal events, while colors such as tan, light gray, and dusty blue can soften the tone for a daytime or more casual celebration. Want to be adventurous? Make a statement with a bold jacket, or rock a full-color suit in a unique color! Whatever you decide, keep in mind your wedding day's look, feel, and color palette.
PATTERNS & TEXTURES
Spice up your formalwear selection with a floral pattern, pinstripes, or checks! Unique textures like velvet, linen, wool, or corduroy may also subtly elevate your style and give your look an extra element of depth and surprise. Remember the vibe of your day, other wedding members' apparel, and, of course, the season, to pick the perfect material that won't leave you too hot or cold.
Accessorize
Necktie
Bow Tie
Ascot
Western Bolo
Suspenders
Belt
Vest
Cummerbund
Scarf
Pocket Square
Cufflinks
Socks
Pocket or Wrist Watch
Boutonniere
Footwear
TIP: Bring extra shirts or under shirts to refresh if needed!
Photo:
BOUTONNIERES
Boutonnieres are typically worn by the groom, groomsmen, ushers, and ring bearers, but are also commonly worn by special guests, such as fathers and grandfathers. Opting for a pinned boutonniere? These should be attached to the left lapel or in the buttonhole of the left lapel. To ensure you don't damage the fabric, avoid pinning them to a satin lapel and consider using a magnet to secure them instead. Pocket boutonnieres are a new trend where florals, ribbons, and filler are attached to the top of a cardboard piece cut to the size of the breast pocket of a tux or suit - no pinning required! The colors and style should mimic that of other flowers in the ceremony, like bouquets. Boutonnieres also allow the opportunity for a fun or personalized element to be tied into the design.
NOTE: If you decide on pinned boutonnieres, make sure someone who knows how to attach them is around to assist before your ceremony.
Boutonniere: Skies the Limit Events | Photo: Lauren Baker Photography
BEYOND THE BOUTONNIERE
FLOWER BOW TIE
Copper Antler Photography
FLORAL LAPEL
Skyler & Vhan Photography
POCKET FLORAL
Bloom & Knot, Skyler & Vhan Photography
SUSPENDER FLORAL ACCENT
Rhonda Rogers Photography
RINGS
Shopping for rings is such an exciting time in the wedding planning process! From ready-to-wear to custom design, there are countless gorgeous options for metals, materials, and gemstones to make your wedding rings uniquely yours and your partner's. Trust a reputable professional to help you find a metal that works with your lifestyle and occupation, and for stones that are the cut, color, and clarity you desire.
The cost will vary depending on the elements chosen, so it is helpful to have a budget and general vision in mind. Arrive at your consultation with photos of your favorite designs for inspiration! Ask about adding special touches and personalization, like unique metals, textured finishes, or custom engraving. After your wedding day, continue with basic cleanings and have stones checked quarterly for loose or broken settings.
NOTE: Remember to check with your insurance company about ring coverage!
JEWELRY
Your wedding day jewelry goes beyond the ring! Maybe you'll choose classic pieces with pearls or diamonds, something dainty and whimsical, or something bold to show off your unique style and personality. Whatever you choose, make sure it complements your dress, hair, and makeup rather than distracts from them. Have you been given a beautiful heirloom? These items can be worn or used to adorn your bouquet or clutch! Ask your bridal stylist or jeweler for help thinking through your accessory selections, whether simple, extravagant, or somewhere in between!
YourCleaningRing
Daily wear means that your ring needs a good cleaning from time to time. Bring your ring back to that sparkly, brand new look with a professional cleaning from your jeweler once every 6-12 months. Be sure to give them information on all the stones in your ring when you take it in to help ensure no damage is done.
For in-between cleanings, do not use any chemical cleaner, as it could cause permanent damage. Your jeweler will typically give you a safe ring-cleaning solution, or you can combine a few drops of gentle dish soap with lukewarm water and soak your jewelry for five minutes. Gently clean around the stone and behind the settings with a soft-bristled toothbrush, then wipe dry with a soft cloth.
ONE STRICT EXCEPTION
Remember that opals should never be submerged in water. Use a very soft, dampened cloth with warm, soapy water to wipe clean. Visit your local professional jeweler for a more thorough cleaning.
Photo: Emily Barbara Photography
DIAMONDS & METALS
WHITE GOLD FUSION DIAMOND
YELLOW GOLD DIAMOND HALO
SCALLOPED DIAMOND HALO
ROSE GOLD DIAMOND HALO
WEDDING BANDS
ROSE-TONE AND WHITE TUNGSTEN BLACK TUNGSTEN WITH METEORITE
TUNGSTEN WITH WOOD AND ANTLER
BRUSHED-BLACK TUNGSTEN WOOD
SILVER BRUSHED WITH GROOVES TUNGSTEN WITH GREEN CARBON FIBER
WEDDING PARTY FASHIONS
Who do you envision standing by your side on your wedding day? How big of a wedding party do you want? After you've confirmed who will be participating in your special day, it's time to think about their attire for your celebration. Don't be afraid to stray from traditional wedding party line-ups and fashions! Consider having a different number of people or different genders on each side or not having anyone stand up with you at all. Fun additions to the wedding party lineup include flower girls, flower grandmas, ring bearers, junior bridesmaids, adult beer boys, pets, and personal attendants. When it comes to attire, you can keep things uniform or mix and match styles or colors! It's your day, your way.
For bridesmaids, you may want everyone identical in style and color, or you may want them to find something that matches their body type, skin tone, and budget, but is still within the parameters of your chosen color palette.
There are usually more options for dress styles and colors than for suits and tuxes. A groom's attire often varies slightly from that of the groomsmen, such as a different color jacket, vest, or tie. Consider a different color, style, or unique accessory for a special attendant like a maid, matron, or man of honor, or best man or woman!
Another detail to think through is shoes. To match or not to match? Again, the choice is yours. Remember to keep functionality, comfort, formality, budgets, location, weather, and your overall vibe in mind. Nobody wants a heel stuck in the dirt walking down the aisle, or for someone to show up in cowboy boots at a more formal affair. Have these discussions ahead of time so there are no surprises on the wedding day.
When it comes to wedding party fashions, it's important to discuss style coordination, especially if everyone is not matching. Make sure all your attendants are aware of costs and are in agreement before locking them into this exciting commitment.
It's time to start planning your ceremony! Whether you prefer a house of worship, a courthouse, your dream venue, or another beautiful indoor or outdoor setting, there is a wide variety of ceremony sites to choose from.
Before you start your search, discuss your style, desired features, guest count, budget, and wishlist. If you're having an outdoor ceremony, consider potential weather obstacles and ensure you have a backup plan. This is the time to determine whether you want your ceremony and reception at the same site or at different locations. Thinking through these details with your partner will help you narrow your options, decrease stress, save time, and get closer to finding your perfect venue. Keep in mind that some locations speak for themselves and require little to no transformation, while others may need extra décor to match your desired aesthetic. Some venues offer items like tables, chairs, linens, dishes, and more, while others require those items to be rented and brought in externally. Be aware of what is available at the site you're considering, what may still be needed, and the cost associated with those items.
There are pros and cons to any ceremony location, so weigh the venue's amenities against your wishlist and find the one that is the best fit for you and your partner's unique celebration.
CEREMONY BACKDROPS
There is a variety of styles and shapes when it comes to ceremony backdrops and installations. Check with your venue to see what may be available onsite, with local rental companies and stationers, or consider creating a custom design of your own! Depending on the desired vibe, you may also want to work with your local florist or balloon artist to adorn your backdrop or create a full, breathtaking installation.
BACKDROP IDEAS
Gert & Tog Photography
Melody Rose Designs, Makayla Mashlan Photography
Carlin Christine Creative
Savannah Steiger Photography
CEREMONY SEATING
SETUP
When it comes to your ceremony seating, one thing to consider is the overall configuration. Stay more traditional with rows of chairs, or try something unique like a circular or semicircular arrangement or even a winding path with clusters of seating throughout a natural setting. Keep the distance you and your guests would need to walk to get to your desired location in mind, as well as the levelness and firmness of the ground if you will be outdoors.
Determine where the aisle or multiple entry points will be, where you and your partner and wedding party will enter and stand, and the guests' viewpoint. Will you be in traditional positions up front, or will you be a central focal point with seating around you? Will your wedding party stand near you, or do you want to designate special seating for them in your setup? There are many options to consider and room to be creative. Talk to your wedding planner or event designer for ideas and suggestions, or be creative to come up with something entirely new together! Ultimately, your ceremony seating setup will depend on the number of guests you plan on attending.
Photo: Gert & Tog Photography
SEATING OPTIONS
As far as seating itself, you can choose traditional options or mix things up with benches, old church pews, couches, poufs, picnic blankets, hay bales, tree stumps, mismatched chair styles, and more! Consider both comfort and aesthetics when making your selection for ceremony seating. Whether you're choosing something simple or seating that is more unique, it's important to be intentional with the placement and stay consistent with your wedding vibe. See what your venue offers and compare their selection with local rental companies to find the best fit for your style and needs. Determine if you will be repurposing your ceremony seating for your reception or if you need to have additional seating provided, so everything is in place ahead of time.
Photo: Savannah Steiger Photography
PROGRAMS & SIGNS
Whether welcoming guests, giving direction, sharing special details, or all of the above, you will want to consider programs and signage for your ceremony. There are a variety of program formats and materials for signage, so seek inspiration and talk to a stationer or rental company to see what's available and what they might suggest to fit your ceremony style. Programs may be placed on chairs, presented in a basket or container for guests to grab, or handed out by ushers or other special attendants. This is a great job for a younger person you'd like to include on your wedding day.
CEREMONY SIGNS:
Welcome
Directionals
Timeline of Events
Wedding Party Introduction
"Unplugged" Ceremony Notice
Note About Seating
A Quote or Other Personalized Message
Program Content
Artwork or Photo
Your Names
Wedding Location & Date
Mention of Parents
Wedding Party
Special Attendants or Readers
Order of Proceedings
Song Lyrics
Religious or Cultural Tradition Explanations
"In Memory Of" Mentions
Special Message from The Couple
Turn Off Cell Phones & Cameras Reminder
Thank You Note
Photo: Lauren Baker Photography | Planner & Florals: Skies the Limit Events | Signage: BP Creationery
THE PROCESSIONAL
There are traditional pairings and orders for the processional, but like anything else in your wedding, remember it's your day, your way. Feel free to adjust our sample processional order on the next page to fit your and your partner's specific details, or throw it out altogether and create a unique entrance of your own. Consider walking down the aisle alone or having a friend or family member escort you. Your wedding party can walk as individuals, in pairs, in groups, or enter from the side together.
Depending on your seating setup, you can be creative with where you and your wedding party enter. For example, if you have a circular seating arrangement, you could create two side aisles for each side of the wedding party to enter from, while you and your partner make a grand entrance down the center to the middle of the circle. Whatever you decide, be sure your aisle is wide enough for different configurations of pairings, and for wheelchairs. Also make sure everyone has clear instructions or rehearsal of where to enter, in what order, and where to stand or be seated once they reach the altar.
Special guests, such as grandparents or Godparents, may be escorted down the aisle prior to the wedding party entering. If any parents are not walking down the aisle with either of you, they are typically still part of the processional. They may enter together, individually, or be escorted.
There are options when it comes to how to escort as well. You can hold hands, lock arms, or simply walk side by side. If you have both parents escorting you with a bouquet in your hands, they can simply walk by your side, have a hand on your back, or lightly hold your arm just above the elbow.
Overall, for your processional, do what's best for your family dynamics, the size of your wedding party, and what you envision for your special day. These decisions should be based on what is important to you as a couple for this momentous occasion. Everyone else should be respectful of your wishes. It's your day!
CEREMONY MUSIC & SOUND
Decide whether you want live or recorded music during your processional, recessional, or other parts of your ceremony. Talk to your venue, DJ, or live musicians about what is available and needed to have power, quality sound, and appropriate volume. Coordinate with your videographer to see what they need or have available to capture the sound throughout your ceremony.
Consider a clip-on mic for the officiant and you or your partner. Remember microphones for anyone else speaking, reading, or singing throughout the ceremony. It’s important that all mics, speakers, and sound systems are checked before the ceremony.
After the recessional, decide if you want to usher your guests out by rows, have a receiving line, or greet guests later at the reception. If you choose to do a receiving line, consider if you would like your parents or wedding party involved and in what order they would stand.
Processional Order
Below is a sample of a traditional processional order. Feel free to adjust to fit you as a couple, your wedding party, and special guests.
Officiant
Groom's Grandparents
Bride's Grandparents
Groom's Parents
Bride's Mother Groom
Wedding Party
Maid of Honor & Best Man
Ring Bearer
Flower Girl
Bride & Father
MAKING IT LEGAL
OFFICIANT
Choosing who will officiate your ceremony is an important decision! An experienced officiant can help you plan and personalize your ceremony, but if you're considering having a family member or friend take on this role, be sure to check the laws of the state or country where you're getting married for their rules and guidelines. Meet with your officiant several times before your wedding day to create and craft a ceremony that represents the two of you and your unique love.
MARRIAGE LICENSE
Here in Wisconsin, you can obtain a marriage license from a county clerk. You and your future spouse must apply in person. Locate a nearby County Clerk's office online and schedule an appointment two months before your wedding date. Licenses are typically valid for a specific number of days following a waiting period. For more information, check online for current marriage license laws in your area.
VOWS
Creating personal vows is meaningful for your partner and can be touching, insightful, or amusing for your guests. You may stumble, cry, forget a line, or lose your place, but it doesn't matter when it's coming from your heart in that special moment. Keep in mind that these don't have to be memorized! Reading your prepared vows can help you feel more comfortable and confident.
NOTE: You may want to discuss and practice your first kiss to avoid any awkwardness regarding the "type" of kiss you’ll share. Once you have a plan, share your kiss strategy with your photographer and videographer.
LOVE LETTERS
If reciting vows or personal thoughts in front of a group isn't for you, consider meeting with your partner privately. Many couples choose to write each other letters to read during their first look. If you prefer not to see each other before your ceremony, consider a "first touch" instead. Stand back-to-back or around a corner, hold hands, and make sure you can clearly hear each other's voices. Also, consider whether you'd like the company of others, such as a photographer or videographer, or prefer an intimate moment just between the two of you.
If you decide not to read aloud or want a moment alone to soak in your partner's words, simply exchange letters during a quiet part of the day. This time can also be perfect for exchanging additional gifts if you have chosen to do so. Oh, and don't forget a tissue or two!
NOTE: Our best advice is to save your letters and re-read them on each anniversary, reminding each other of what you loved about them that day and what you continue to love about them now. You can even write new letters each year as you grow in your love.
Photo: Lauren Baker Photography | Stationery: BP Creationery
RECEPTION LOCATION
It’s the party of your lifetime—where do you begin? If your reception is at the same venue as your ceremony, you've already found your celebratory location! Looking for a reception location separate from your ceremony venue? Make sure to coordinate with both venues to ensure that the available dates align. You may come in with dates already in mind, or you may need to be flexible to match the openings of your dream location.
Consider your budget, style, overall vibe, and guest count to help narrow down your venue choices. From a rustic barn to an elegant tent, your favorite restaurant or winery, to a sparkling lakefront or glamorous ballroom, many beautiful options will match the ambiance you desire. Will your reception be indoors, outdoors, or a combination? You may also create unique spaces for your guests to enjoy as they transition from cocktail hour to dinner and onto dancing. Remember to always have a plan for inclement weather.
Venue: The Greenhouse at Bittersweet | Photo: Emily Jean Photography Florals: Bittersweet Flower Market | Rentals: Orange Door Weddings & Resource Vintage Rental
HISTORIC LUXURY
TIMELESS CLASSIC
RUSTIC ELEGANCE
MODERN CHIC
Celebrations on the River, Chuck + Shiloh | Photo + Film
VINTAGE CHARM
OUTDOOR CELEBRATIONS
B's Place, Evan Sowder Photography
Hatchery, Rachel Traxler Photography
Horstmann Homestead Farm, Wild Pines Photography
The Cargill Room at The Waterfront, Rachel Traxler Photography
Sarah Griggs Photography
LAYOUT
When considering your reception layout, the best place to start is with your vendors. Their knowledge, past experience, and teamwork with other professionals will help you tremendously when planning what goes where. Your venue should have suggestions for layouts that work well and offer a good flow for transitioning between spaces, but feel free to think outside the box to design an event that is uniquely yours!
Even if you have your own creative ideas, a wedding planner or designer will help enhance those ideas and ensure nothing is overlooked. You'll want to consider tables, food and dessert stations, bar areas, the dance floor, lounge furniture, and reception entertainment. If you choose an outdoor event or a nontraditional venue, remember to plan for restrooms, parking, and any necessary accessibility needs.
Regardless of your venue, it is wise to avoid placing elderly guests close to any speakers. Additionally, place a kids' table away from anything that could tempt mischief. Ensure guests in wheelchairs have adequate mobility throughout the space. Remember to plan space for food lines if you will be having a buffet. Your venue or event designer may offer helpful diagrams with dimensions to work from, or check online for sites that offer tools for mapping out events.
Rentals
From tables, linens, and dinnerware to unique touches like signage, lounge furniture, specialty lighting, and unique displays, area rental and event design companies have what you need to take your wedding look to the next level! You may be starting with a blank outdoor canvas and need a tent or canopy to house your celebration, or you may be curating unique spaces within your reception venue with chic draping, furniture, or décor pieces. Rental items help meet practical needs and allow you to express your style, giving guests the ultimate experience!
Photo:
RECEPTION SIGNS
While aesthetically pleasing, reception signage serves an even greater purpose at your event—to inform your guests. Talk with your stationer, rental company, and event designer about curating intentional, beautiful signage for your special day. Here are a few we recommend including at your reception:
DIRECTIONALS
Start by directing your guests where to go upon arrival and guiding the flow throughout the day.
SEATING
If you have assigned seating for the meal, seating charts are essential for letting guests know which table they will be at and the names of their dining companions.
BAR
Bar signs let guests know if it's an open bar or cash bar, what is being served, and any special signature cocktails or mocktails.
GUEST SIGNING
Be sure to place the guest sign-in area in a prominent location with complementary signage that attracts attention and provides instructions.
FAVORS
If you choose to have favors at your reception, place a sign next to them to draw attention, explain any special meaning, and give a special thank-you message.
STATEMENT INSTALLATIONS
Couples have been making some big statements with backdrop installations that include neon signs, custom printing, or laser-cut wooden letters.
Your wedding is a once-in-a-lifetime occasion, and making it unforgettable is a priority for many couples. One way to elevate your day is by creating unique experiences for your wedding guests. From a photo booth that captures joyful moments to a live wedding artist who turns your ceremony into a beautiful piece of art, the possibilities are endless.
As the reception begins, consider unique guest sign-ins, like a fingerprint tree, or an audio guest book station. These are fun experiences and also create cherished keepsakes. Whether through audio guest book messages or handwritten notes, encourage guests to offer their wisdom, humor, and best advice for the next part of your journey.
Incorporating games into the celebration adds fun and friendly competition to the day. Consider a scavenger hunt, a trivia quiz about the couple, or a dance-off. If you have access to outdoor space, classic yard games like cornhole, Jenga, or horseshoes provide fun for all ages!
Whether you prefer a DJ, live band, dueling pianos, or a combination, hire professionals to ensure a good time! The music will set the mood of your wedding and can make or break the party. From your cocktail hour to the last dance of the evening, choosing the right musicians, DJs, entertainment companies, or a combination of these is an important decision for your wedding day. Even if you have live music, you may consider also booking a DJ to keep the party going while the band is between sets. It's important to choose professionals with the personality, style, and music selection to represent you as a couple and match the vibe of your event. We recommend creating a "do not play" list to help curate your song selection.
EMCEE
Inquire with your chosen DJ company about their capacity to offer the services of a master of ceremonies and their expertise in managing music, lighting, and other production aspects. A master of ceremonies, often referred to as an emcee, plays a pivotal role in orchestrating the seamless progression of your reception events. Be sure to establish the extent and timing of your emcee's role in advance.
SOUND & AV
Remember any additional needs for sound and AV equipment, such as projectors, screens, and handheld microphones for toasts. These items may be sourced from your venue, DJ, or rental company.
Music Opportunities
Getting Ready
Guest Arrival
Processional
Ceremony
Recessional
Cocktail Hour
Dinner Music
Grand Entrance
First Dance
Special Dances
Last Dance
Send-Off
After-Party
SEND-OFF
You may choose to stay until the last dance, or you might prefer to have a romantic send-off before your guests depart. Does a fancy limo, classic car, boat, or hot air balloon sound like your dream exit? Just remember, if you leave early, you should have a clean-up crew and a plan for transporting gifts and returning any rental items. No matter your ride, be sure to use a sober driver. You may choose to say goodbye to close family and friends, make a formal announcement, or coordinate a fun send-off activity with sparklers or a tunnel of love for you and your new spouse to walk through as you depart.
AFTER-PARTY
Looking to keep the party going? How about an after-party? This is a more casual and exclusive gathering after the dancing ends. Depending on your venue's rules, you could stay onsite in a different space or a specially created lounge, move to the hotel bar, or have a campfire on a patio or green space. If you're a late-night couple, the after-party allows for more personal time with those closest to you. If you go this route, remember not to plan too early for a next-day brunch or gift opening. Consider seating options, music, late-night snacks, drinks, and if any additional activities will be involved. It can be relaxing after your long day to just kick back and enjoy the company of your loved ones.
GUEST ACCOMMODATIONS
ROOM BLOCKS
If you're planning to have family and friends travel from out of town to celebrate with you on your special day, you'll want to make them feel welcome and special throughout their entire trip. Preparing guest accommodations, like holding a block of hotel rooms, is helpful to ensure that your guests will have overnight accommodations in the area. Even local guests may choose to stay and participate in all of the weekend's festivities!
WELCOME BASKETS
Providing special welcome baskets or goodie bags with local merchandise, a guidebook with points of interest, weekend itineraries, gift cards, treats, or a personal thank-you note is a perfect touch to make your guests feel extra loved and welcomed when they arrive.
Discuss the details with the hotel and determine if they are willing to distribute the gift baskets or bags as guests check in, leave them in each room, or if you need to distribute them yourself.
TRANSPORT
Ride in style for pre-wedding parties and on the big day! Your mode of transportation can reflect the feel of your celebration, or it can simply be a convenience getting you and your guests to and from your hotel, ceremony, photo stops, reception, or other wedding-related events. Not to mention, it's a safe ride at the end of your event and a friendly accommodation to offer to your guests. Check with your hotel for shuttle service or find a local company for other transportation options!
RIDE CONSIDERATIONS
• To the Ceremony
• Between Ceremony & Reception
• To the Reception
• To the Hotel
• Safe Ride Options
• Pre- or Post-Wedding Parties
• Airport Transportation
Vehicle Options
UP TO 2 PASSENGERS
Vintage, Sports, or Luxury Car
Sedan Limousine
Horse Drawn Carriage
Moped or Motorcycle
Tandem Bicycle
Golf Cart
Sleigh
Canoe
Horseback
Hot Air Balloon
UP TO 6 PASSENGERS
Vintage or Classic Limousine
Luxury SUV
SUV Limousine
Sailboat
UP TO 10 PASSENGERS
Stretch Limousine
VW Bus
UP TO 22 PASSENGERS
Limo Bus
Stretch SUV
OVER 22 PASSENGERS
Limo Bus
Trolley
School or Coach Bus
Double Decker Bus or Limo
Wed P lanPhoto: Karlee Mikkelson Photography | Planner: Orange Door Weddings | Venue: La Crosse Center | Rentals: Orange Door Weddings & 4 Sisters
TABLE OPTIONS
Tables come in a variety of shapes, sizes, and materials. To help you determine what tables to use, you'll need to consider the style, size, and layout of your reception. See what your venue offers, and explore the variety of options from local rental companies. Work with your planner, designer, and venue to create the perfect configuration for your needs. You may choose to stay consistent in table shape and size or mix and match them to create your desired look. Consider creative table alternatives such as unique shelving units or other display furnishings for areas like guest sign-in, gifts, favors, food and drink stations, cake and dessert displays, and more!
TABLE SIZING
When selecting your tables, keep in mind the size and look of your desired centerpieces, the amount of food or other items that will be placed on the table, and if you want linens. Ask your designer to create mock table setups to envision the final result. You will want to discuss the choices and share any images with your floral or rental company involved in the creation of your centerpieces as well as your caterer when you are considering food serving options. We recommend placing specific orders once all vendors involved understand the overall picture.
Special Tables
Think through any special seating for you and your partner, your wedding party and their plus-ones, parents, kids, or other special guests!
Sweetheart Table
Head Table
King's Table
Kids' Table
Reserved Tables
Considering sitting alone, just the two of you? Sweetheart tables are not only more intimate but also allow the wedding party to sit with their plus ones or other mutual friends. Place your wedding party, parents and grandparents closest to you. If you want to sit with your wedding party, you can decide whether or not to include their plus-ones at the head table or king's table.
KING'S TABLE
ROUND GUEST TABLE
Kanyon Photography
SWEETHEART TABLE
HEAD TABLE
HARVEST TABLE
Photography
HIGH COCKTAIL TABLES
Savannah Steiger
Celebrations on the River, Chuck + Shiloh | Photo + Film
The Cargill Room at The Waterfront, Rachel Traxler Photography
Rachel Traxler Photography
Savannah Steiger Photography
SEATING STYLES
Just as there are options for tables, there are also many options for seating! You'll want to consider both the style and comfort level for you and your guests when making your selection. Do you want all the seating to be the same, mix and match, or include any specialty seating for you or your wedding party? Are you repurposing any seating that was used at the ceremony? Also consider guests with special seating accessibility needs (wheelchair space, child's high chair, etc.)
Finding out what is available through your venue and local rental companies can help you see the variety of existing options to complete your desired look and complement your table design. Talk with your florist, stationer, and designer about any ideas for accent pieces on your chairs. The simplest details won't go unnoticed and can enhance your overall reception look!
Photo: Jordana Snyder Photography | Planner: OSO IN LOVE Wedding & Event Curators Venue: The Greenhouse At Bittersweet | Florals: Melody Rose Designs | Stationery: LK Bridal Studio
Including a seating chart is optional, but it is often recommended by vendors. You can let guests choose their own seats, predetermine which table each guest will sit at, or assign guests a specific seat at a table. If you and your partner decide to select guests' tables or places, you will want to start your chart as soon as RSVPs come in. Group guests by how you know them, such as family members, high school friends, college friends, work friends, or by location. Keep couples and immediate families together, and try to seat people by someone they know. Avoid seating people together where there could be an uncomfortable situation. Remember that your seating chart may change, but confirm the final list with your stationer at least two weeks before your wedding, depending on what you are creating with them.
ESCORT CARDS & PLACE CARDS
Both escort cards and place cards help your guests find their spot at your reception, but there is a significant difference between them. Escort cards guide guests to a specific table while place cards direct them to their specific seat or "place." You may include one or both of these cards in your creative seating signage for your reception! If you are serving a plated meal, remember to have a notation of your guest's meal choice on their card along with their name. Ask your stationer about the unique material and display options for these!
TABLE MARKERS
A table marker is a way to distinguish one table from another. You may choose to use simple table numbers or another creative option such as cities you've lived in or visited or even titles of your and your partner's favorite movies! Work with your stationer to create table markers that are clearly visible for your guests, and consider whether or not to use visuals on your actual seating chart to help them find their way.
SEATING CHARTS
BP
TABLE MARKERS
Orange Door Weddings, Whitney Wiatt
Creationery, Skies the Limit Events, Emily Jean Photography
LK Bridal Studio, Melody Rose Designs, forHisglory Photography by Artina Becker
LINENS
TABLECLOTHS
Depending on your wedding style and choice of table, the decision to have a tablecloth is entirely up to you! Standard banquet tables typically need to be covered, whereas a beautiful harvest table would not. Work with your designer, rental companies, and venue to find and curate the perfect base layer for your table décor. There are a variety of tablecloth options when it comes to colors, textures, patterns, and lengths! Take note of your table measurements and decide what matches the style and formality of your day.
TABLE RUNNERS
Whether your table is covered or not, table runners are a beautiful way to layer a touch of elegance, a pop of color, and additional texture!
NAPKINS
Napkins also come in various materials, colors, patterns, and textures. Play around with the different options of folding them or layering them with your menus, name cards, or other accent pieces like napkin rings.
NOTE: Consider purchasing a steamer and designating someone to steam the linens during setup if you don't have a full-service planner already taking on that task.
Photo: Whitney Wiatt | Planner, Stationery, & Rentals: Orange Door Weddings | Linens: BBJ La Tavola
CENTERPIECES
Centerpieces are an important element in your reception table décor and should coordinate with your wedding's overall style and color palette. Centerpieces can include floral and greenery, rented or purchased décor, candles, and more! Having a themed wedding? Let your creativity shine by using details nodding to your love of travel, reading, music, or another shared passion.
Gorgeous blooms enhance the look of your wedding day when you work with a floral designer that understands your vision and helps you bring it to life. Schedule a consultation to share your ideas and color palette. Be open to the advice and creativity of your floral expert. These professionals can help you with bloom selections and suggest other rental décor items to curate designs that stay within your budget. Today's couples want a unique experience and atmosphere for their guests, so feel free to think outside the box of traditional centerpieces and create a look that is uniquely yours!
Ensure your centerpieces are either high enough or low enough to avoid obstructing your guests' view of each other, or their view of you and your partner. Check with your venue on any rules related to candles or other table décor elements such as confetti or invasive grasses. Ask your team of professionals about fragrances, as certain smells can sometimes overwhelm guests at mealtime, while others can help keep mosquitoes at bay if you are outside.
NOTE: Consider bud vases, votives, or additional stems or greenery to accent the bar, cocktail tables, signage, or other unique displays!
FLORAL
CANDLES
ELEVATED FLORAL
Bittersweet Flower Market, Emily Jean Photography
Wildflower Special Events, Savannah Steiger Photography
Karlee Mikkelson Photography
BUD VASES
Skies the Limit Events, Laura Alpizar Photography
PLACE SETTINGS
Both the look and function of place settings are important to consider! Determine what items you need for your meal and any beverages served, then have fun styling them to match your vibe! You could go with simple selections your venue may offer or explore the unique options of a rental company. Talk to your designer to help coordinate complementary details of materials, colors, and textures for your chargers, dinnerware, glassware, and flatware. Create a mock table display with your designer and florist to ensure everything fits and flows as it should. Take pictures and ensure you are happy with everything before finalizing your orders!
Setting Options
Chargers
Tableware
Flatware
Glassware
Napkins
Menus
Favors
Place Cards
Thank You Notes
Photo: Whitney Wiatt
Wed P lan
Photo: Lauren Baker Photography | Catering: Mary Cody's
CATERING
Food and drink, often a major highlight of a wedding celebration, are also one of the most significant expenses. There are plenty of tasty options, from traditional family-style meals, plated sit-down dinners, and buffets, to trendy food trucks and interactive themed stations!
Trust your reception fare to the venue or a local professional caterer, as they will have the expertise to know how much food to prepare as well as the proper equipment to do so. This will reduce the stress on you, your friends, or family members who may try to volunteer for this vast undertaking. A professional caterer will have the correct licensing, credentials, permits, and be familiar with working with venues.
Consider any cultural delicacies or family recipes you want to include, or think about chef-attended food stations, pig roasts, or late-night snacks when hiring your vendors! The ultimate guest experience is often created through a variety of culinary options.
Photo: Alder & Root Photography | Catering: Celebrations on the River
RECEPTION TIMELINE
COCKTAILS
1 HOUR: Depending on the logistics of your wedding, cocktail hour typically begins immediately following the ceremony if your event is at the same venue. Add travel time needed to reach the reception if it's at a different location.
INVITATION TO DINNER
15 MINUTES: Guests are invited to take their seats for dinner.
GRAND MARCH
10 MINUTES : The newlyweds are formally introduced to wedding guests. Some couples opt to precede their entrance by introducing family or wedding party members.
FIRST DANCE
5 MINUTES: Keep the energy high by transitioning straight into your first dance with your new spouse! You can choose to dance for an entire song or ask your band or DJ to fade out about two minutes in.
WELCOME TOAST
5 MINUTES: Family members, often the parents of the couple, or the couple themselves, offer a reception welcome toast, thanking guests and inviting everyone to enjoy the meal.
DINNER
45 MINUTES: Typically, dinner will last about 45 minutes, depending on the meal-service style you choose.
WEDDING PARTY TOASTS
10 MINUTES: In between courses, wedding-party members are usually invited to say a few words.
CAKE CUTTING
10 MINUTES: If you opt for a cake, this tasty event can be after the first dance if it needs to be plated for your guests or shortly after dinner if it is a self-serve station.
BAR SERVICE
Bring on the flavor and the fun with unique drink options for you and your guests! From the display aesthetics to the refreshments served, the possibilities are endless. Some couples opt for the traditional bar, sometimes offered at the reception venue, while others hire a mixologist to customize and create their own menus. And if you can't go to the bar, the bar can come to you! Mobile bar services are a fun and trendy way to shake and stir up the party—and some exciting concoctions!
Remember, bar service options can offer more than just alcoholic beverages! From signature cocktails and tasty mocktails to coffee, tea, juice carts, soda, smoothie stations, infused waters, and beyond, La Crosse boasts an incredible selection of delicious drinks and innovative beverage craftsmanship and artistry!
NOTE: Find out what your venue offers and learn any venue or state rules and regulations, along with who provides the liability insurance if serving alcohol.
Types of Bar Service
OPEN BAR: An open bar is usually a flat rate or per person rate based on guest count. You can host an open bar for a certain amount of time or throughout your entire event.
CONSUMPTION BAR: Similar to an open bar, but rather than paying a flat rate, the host pays for each drink ordered throughout the event.
CASH BAR: Guests pay for their own drinks during a cash bar. This can help if you have a small budget. Plus, guests typically drink less when they are the ones paying, so this is often a safer option as well. Some couples choose to pay for select beers, wines, or signature drinks to serve guests in an open bar style while having mixed drinks available as a cash bar.
DRY BAR: Simply provide a selection of sodas, juices, or flavored waters. Add some fun and non-alcoholic options to your event, like a mocktail menu, tea bar, coffee cart, or CBD Bud Bar.
Photo: Haley Hundt Photos
THE MEAL
When creating your reception menu, start by deciding if you will be having a dinner, brunch, or possibly a cocktail reception with heavy appetizers in place of a meal. After selecting the type of meal you will serve, think about how it will be served. We've listed some options in the sidebar to discuss with your caterer, whether they are through your venue or are an outside catering vendor. Remember options for guests with dietary restrictions, and consider having a kid-friendly, less expensive food option if children are invited. Your meal choices may be based on the formality of your event or include some of your favorite dishes, a family recipe, ethnic cuisine, or local and seasonal foods. Talk with your caterer about your options, pricing, and schedule a taste test!
FoodOptionsServing
PLATED: This is the most formal reception choice. Guests are seated, typically at a designated table, and served a plated meal. Entrée options are chosen in advance on the response card, and menu cards are often part of the table décor.
BUFFET: Guests can choose their seats and make their way through a buffet line when their table is called.
FAMILY-STYLE: Food is placed on the table in large serving dishes for the guests to pass. Table arrangements can be designated in advance, or guests can choose seats upon arrival.
COCKTAILS & APPETIZERS: This option, before the main meal, offers an opportunity to mingle with your guests or keep guests busy while you're off taking photos. It is also a great option if you decide not to have a full meal and serve more filling appetizers and small bites instead. There are many creative options and ideas, from gorgeous grazing tables to passed hors d'oeuvres, food trucks, and more!
FUN FOOD IDEAS
PICNIC OR RELAXED COOKOUT
Perfect for a casual wedding, consider picnic fare, cookout, or a pig roast. If served outdoors, remember to consider ways to keep critters from enjoying your food as well.
FOOD STATIONS
Food stations are mini-buffets, with each offering something special, such as a meat carving station, pasta or potato bar, dessert station, or an ethnic or themed station. These are fun alternatives that can cater to your tastes and offer a variety of options for your guests!
FOOD CARTS & TRUCKS
Food carts and trucks are a fun, modern addition to the wedding scene. You might consider sliders, cheese curds, or tacos, to name a few. Be aware of what your venue will allow onsite and if space is available. You can provide various options to make it a meal or have late-night snacks while dancing.
A NOD TO YOUR HERITAGE
Honoring your city, state, country, or family heritage in your menu creation can be a personalized and exciting experience for your guests. Whether you are celebrating Chinese traditions or southern customs, it's easy to blend cultures on your menu. This can be as involved as crafting the entire customized menu or selecting a few special elements, such as appetizers or a cultural dessert.
GRAZING TABLES
Grazing tables are ideal if you're looking for buffet-style vibes with a more decadent look, using high-quality ingredients and striking styling to create a delectable dining experience for guests. This option is a great catering route since you can mix, match, and customize the tables to your heart's content. Think platters of meats, veggies, fruits, crackers, and fermented foods arranged in a casual yet beautiful way.
CAKES & DESSERTS
Wedding cakes can be artistic masterpieces with different shapes, sizes, accents, and of course, decadent flavors and icing options! Today's couples also often create dessert stations by adding other tasty sweets and treats while still allowing the wedding cake to be a gorgeous focal point. Talk with your baker and designer to craft the perfect cake and desserts that complement your color palette, taste preferences, and vibe!
While a traditional table display can be beautiful, explore unique rental pieces and shelving options that will be a statement in your overall design and tie in with the style of your day. Stationers can also adorn your dessert area with creative signage, labels, and personalized cake toppers. Consult your florist about adding blooms or greens to create your desired look.
Details to Consider
SERVING SIZE
Cake and desserts are typically priced per serving, so know how many people you need to serve.
CAKE SHAPE
Come with ideas, and let your cake designer be creative with an edible masterpiece!
FLAVORS & FILLINGS
Schedule tastings with local bakers to help you decide on a flavor you love or learn about popular choices.
FROSTING
There are many options to ask about and explore—buttercream, whipped cream, rolled fondant, and more!
DECORATIONS
Consider additional accents such as floral, greenery, cake jewelry, ribbon, hand-paintings, geodes, a special cake topper, or other décor for the entire display.
STANDS
Buying or renting a cake stand or dessert trays can add elegance and uniqueness to your display.
The celebration begins long before the wedding itself! Enjoy some traditional gatherings or add your own twists with pre- and post-wedding day parties with your family and friends. Looking to spend more than just your wedding day with those you love? Consider creating an agenda for wedding weekend festivities!
ENGAGEMENT PARTY: Celebrate your engagement and allow family and friends to get acquainted before the big day!
WEDDING PARTY PROPOSAL | ASK PARTY: This is a newer idea to the wedding scene, where the engaged person or the couple hosts a party for their potential wedding party members, incorporating fun ideas and unique ways of asking them to be part of their special day.
SHOWERS: Family and friends host showers. They may ask if you want an individual or couple shower, specific gifts or registries, and guest list.
LUNCHEON: This is a casual gathering often enjoyed with your wedding party, following the fitting of dresses or formalwear.
BACH PARTY: This can be anything from a fun outing to a weekend getaway with your wedding party, family, and/or friends.
WELCOME PARTY: Consider a welcome party for out-of-town or special guests with fun gift bags, cocktails, and grazing tables.
REHEARSAL DINNER : This can be anything from a backyard barbecue to an elegant meal for those that are part of the rehearsal.
WEDDING BREAKFAST: This is a great opportunity to eat before the long day ahead and also a good time to review the day's agenda.
AFTER-PARTY: An after-party can take place in the hotel bar, around a campfire, in a specially created lounge, or at a nearby establishment.
DAY-AFTER BRUNCH: A post-wedding brunch is the perfect opportunity for one last weekend gathering and offers a chance to open gifts.
Your photographs will be one of your most valued wedding heirlooms that you'll look back on years from now, reminiscing about the beauty and emotions of your day. While there's a range of pricing for this service based on each photographer's experience, wedding photography itself is truly priceless. Hire a professional whose photos connect with you, whose style you're drawn to, and whom you trust to capture your day and memories with the utmost care. Would you feel comfortable hanging out with them, grabbing a drink, or having a cup of coffee? That's a great start to finding your perfect match!
DIGITAL & FILM
When thinking about your photography, it's important to consider if you want digital, film, or a combination of both. Digital photography is the most common form of wedding photography, allowing for shooting in any lighting scenario, control of settings, and multiple backups of images. Film photography tends to be a bit more expensive with the added cost of film rolls and processing, but it gives images a soft, timeless, grainy, and nostalgic look. With film photography making a significant comeback in today's world, some photographers incorporate both styles. Talk to your photographer about what they offer.
ENGAGEMENT PHOTOS
Wedding photography packages often include a complimentary engagement session. If not, book an engagement session with your prospective wedding photographer, get to know each other, and make sure you are happy with the results. An engagement session also helps you feel comfortable in front of the camera and with your photographer before the wedding day.
Schedule your session sooner rather than later to allow plenty of time to get your photos back for any save-the-dates or engagement announcements! Remember to print your beautiful images to give your loved ones as gifts and to hang on your walls.
FIRST LOOKS
Some couples prefer the tradition of seeing each other for the first time during the walk down the aisle, while others choose to share a first look before the ceremony, enjoying an intimate moment together while their photographer subtly captures all the emotions. No choice is right or wrong or more special than another; the decision is up to you and your partner.
Remember that first looks can include more than just you and your partner. You may consider sharing a first look with your wedding party, parents, grandparents, or other close loved ones. A first look is often an opportunity to settle each other's nerves, release some emotions, and create space for wedding party and family photos to happen earlier, meaning there's more time to celebrate with loved ones later.
If you prefer not to see each other before the wedding, a first touch can also get some beautiful, emotional shots. Consider holding hands around a corner and reading each other's love letters or praying together if that is meaningful for you.
Photography Styles
TRADITIONAL - This style leans towards more posed, formal photos you would see in a traditional family photo album. It focuses on portraits and big wedding day moments like the first kiss, first dance, and cake cutting. The classic look stands the test of time, and regardless of your photographer's style, it's common for at least some of your photos to be shot this way.
DOCUMENTARY - The photographer strives to capture the day as it unfolds and tell your story with more unposed and candid images. Documentary is one of the most popular wedding photography styles, capturing more emotion than traditional photography. Documentary photographers typically observe and capture your wedding without much prompting or interfering.
FINE ART - This is an entirely individual artistic approach that blends both curated and candid shots to capture images you could imagine seeing hung in a gallery or published in a magazine. A fine art photographer will craft a story through their lens and carefully choose elements like location, lighting, composition, styling, and posing.
VIDEOGRAPHY
One of the most common regrets we hear from couples is that they wish they had hired a videographer. Your wedding will pass by in the blink of an eye, and while photography can display rich emotion, there are elements that only a video can capture. You will enjoy watching your video together over the years, sharing it with your children, if you have them, and preserving these recorded memories. A professional videographer has the creativity and talent to capture, edit, and showcase the moments of your special day, creating a masterpiece that reflects all its emotion and beauty.
Photo: Emi's Images
COMMON TYPES OF VIDEOS
FEATURE-LENGTH: A 15 to 35+ minute cinematic film set to music, including extensive audio from the ceremony and reception.
HIGHLIGHT REEL: Usually a 3 to 12-minute video or short film highlighting the wedding day's best moments.
WEDDING TRAILER: A 3 to 5-minute highlight film set to music showcasing key moments and audio of the day and often sent as a sneak peek before your longer wedding video is complete.
SAME-DAY EDIT: On your wedding day, the footage is edited into a creative trailer and viewed live at your reception.
STREAMING: A simple, high-quality, and immersive virtual wedding experience for your remote guests.
RAW FOOTAGE: Sometimes included with larger wedding packages, raw footage is fulllength, unedited videos of moments like your ceremony, dances, or speeches.
AERIAL VIDEO: Often captured with a drone, this type of video is shot from the air above the action happening on the ground. This video offers a creative perspective and beautiful panning shots of your venue!
NOTE: Some videographers also offer a vintage approach to your wedding videography using oldschool equipment that creates nostalgic, grainylooking videos.
Video Styles
TRADITIONAL - Style focuses on major moments like your ceremony and reception with less focus on behind-the-scenes or wedding details. Typically these videographers will have a more straightforward editing style and use fewer cinematic tools.
DOCUMENTARY - Often referred to as journalistic. Typically longer in length, this style shows the events as they unfold, and is beautifully edited together for a polished finished piece.
CINEMATIC - Tells a story through an artistic, movie-like approach of shooting high-quality short clips at various angles and focal lengths. The video clips are edited with excellent audio, including music and testimonies from special attendants, family members, or the couple. These videos are shorter yet stylish, creative, and very emotional.
Photo: Laura Alpizar Photography
REGISTRY
Your guests won't want to arrive empty-handed at your wedding or pre-wedding parties. You want to ensure you receive gifts that you and your partner will love and use, so we highly recommend registering for wedding gifts. Even if you prefer not to receive gifts, we suggest still setting up a small registry or links to creative alternatives.
REGISTRY OPTIONS
LOCAL
Shop local and register for items from area shops! You will often find specialty or handmade products that aren't available in national chains.
NATIONAL
Out-of-town guests appreciate the convenience of a store nearby or online. Many wedding websites give you the ability to pull products from multiple sources on your registry. Take advantage of this to find items of varying price points.
ALTERNATIVE
If you feel you have everything you need for your home, consider other registry ideas such as a wine subscription, meal kit delivery, or home building and honeymoon fund.
CHARITY
In lieu of gifts, ask your guests to donate to a charity you and your partner are passionate about.
Registry Tips
• Consider setting your online registry up on a free wedding website host like Zola, Joy, Minted, or The Knot.
• Keep receipts in a dedicated safe place in case you need to return any items.
• Providing a registry encourages guests to select gifts that are desired and fit your lifestyle. Be sure to offer your guests robust choices at a variety of price points.
• Hoping for the gift of cash? Set up specific funds or a link on your website for guests to transfer money to you directly.
• It is common to include your registry information on a shower invite and wedding invite. Have your stationer tastefully include this in a subtle line of text to not overpower the critical information and overall design.
THANK-YOU CARDS
Whether a gift from someone is mailed to your home, given at a shower, or brought on your wedding day, you'll want to be sure to send a note of thanks. Keep track of any gifts given and thank-you cards sent on your guest list spreadsheet. We recommend designating a wedding party member or loved one to note the giver and items gifted during any of your pre- or post-wedding parties.
For gifts given before your wedding, we recommend sending a thankyou card within 1-2 weeks. For gifts received on or after your wedding, prioritize tackling those promptly once you have settled or returned from your honeymoon. If possible, send thank-you notes as you receive gifts so nothing is forgotten and the task is much less daunting! Besides being proper etiquette, your guests have spent time and money celebrating you, so you'll want to be sure to show your appreciation.
Discuss thank-you card options with your stationer to develop creative ideas that match the vibe of your wedding and personalities. They will have past samples on hand or can help you come up with something completely unique to you. If your photographer offers sneak peeks, consider using a wedding photo or two in your card design. This is also an excellent opportunity to list first and last names, a new surname if your name has changed, and a new address if applicable.
NOTE: Remember any thank-you notes to parents, vendors, or anyone else who went above and beyond for your wedding.
GIFT GIVING Gift Ideas
As they say, "It's better to give than to receive." You and your partner can celebrate each other by giving something special that expresses your love for one another. Share these gifts at your rehearsal, during your first look, on your wedding night, or at another dedicated time.
Thoughtful gifts can also be given to family and friends who have offered their time, money, and effort to make your wedding special. A personal note included with the gift is encouraged. Consider presenting these gifts privately or publicly at a luncheon, rehearsal dinner, or after all the festivities are over.
It is also not uncommon that close relationships are built as you work with some of your vendors. Giving a special gift or a thank-you note with a tip are great ways to show your appreciation.
NOTE: Some gratuities are expected, while others are appreciated. You can find gratuity information in the vendor section of this publication.
SPOUSE : watch, cufflinks, wallet, jewelry, ring dish, photo album, boudoir gift, customized mugs, bucket list book, illustration of the two of you, heartfelt letter or card, or a wedding day essentials basket
PARENTS : wine membership, bed & breakfast stay, restaurant gift cards, jewelry, a personalized tie or handkerchief, watch, cooking class, or wedding photos in a framed print, canvas, or album
WEDDING PARTY: robes, clutches, cufflinks, ties, socks, flasks, tumblers, cigars, spa treatment, travel bag, game or event tickets, watches, jewelry, personalized bottle openers, photos of you and them, themed gift baskets, wine, beer, or liquor, restaurant gift cards, coffee, or mugs
CHILD ATTENDANTS : books, toys, room décor, jewelry, something to wear on the wedding day, movie or restaurant gift cards
SHOWER HOSTS : potted plant, floral arrangement, box of chocolates, jewelry, restaurant gift cards, specialty soaps, candle, bottle of wine, box of cookies, or cupcakes
VENDORS AND HELPERS: flower arrangement, gift card, bottle of wine, chocolates, or a more personalized gift
BOUDOIR
Boudoir and dude-oir photography can truly be a life-changing experience. It is an opportunity to see yourself as the beautiful, self-assured, and sexy person you are and that your partner fell in love with. Work with a photographer you trust, and you will leave your session feeling confident and radiant! Consider gifting your spouse-to-be a beautiful, intimate gift from your session on your wedding night or honeymoon.
While simple prints of your boudoir photos make stunning and memorable gifts, consider other engaging and artful applications for your photos. For example, many photographers offer high-quality albums to showcase multiple gorgeous images all in one place. Similarly, boudoir boxes utilize the same concept as an album without the binding. Your favorite photos can be kept in a stylish heirloom box, allowing you to pull single images out for display and change them as you wish.
If you would prefer a daily reminder of how beautiful you are in the privacy of your own bedroom, bath, or walk-in closet, consider a spicy pin-up calendar or high-quality framed art print. Remember, many materials can showcase your images, such as photo prints, canvas, metal, acrylic, and even wood.
Photo: LK Bridal Studio
FAVORS
Wedding favors offer a unique and personalized way to say a special thank you to guests who came to celebrate you on your big day. We recommend providing edible favors or items that are useful beyond the wedding day. Talk with your stationer about enhancing the favors with personalized tags or decals, perhaps nodding to a shared passion or your wedding theme.
There are a variety of ways to distribute guest favors. Consider a fun or elegant display with a statement installation, include a favor at each place setting, or hand out individually to your guests for a more personal thank you.
Favor Ideas
Coffee, Tea, or Hot Chocolate
Cocktail Kits
Shot Glasses
Coffee Mugs
Bottle Openers
Local Honey, Jam, or Syrup
Gourmet Olive Oil
Homemade Vanilla
Gourmet Popcorn or Snacks
Cookie Mix
Candles
Seeds
Plants or Succulents
Artwork or Prints
Playing Cards
Luggage Tags
Keychains
Pet Treats
BOTANICAL PRINTS
LUXE CANDLES
FLOWER SEED FAVORS KEYCHAINS
COCKTAIL KITS
EDIBLE FAVORS
Photo: Savannah Steiger Photography
DESTINATION WEDDING
Destination weddings held in a setting away from your hometown are an excellent way to add even more adventure and special memories to your already momentous day! You may visit a beautiful location in the States or head to an exotic spot outside the country. A travel agent who specializes in destination weddings can help you find the perfect location. Also, consider supporting other local vendors by asking if they do destination weddings, as many wedding professionals are willing to travel and would love to share in the adventure!
When planning, choose locations that are both physically and financially accessible for your guests and be mindful by giving everyone ample time to make travel preparations. Extending travel plans before your wedding allows for more time and activities spent with guests and each other, and you may consider honeymooning in the same location after! While stateside locations offer more than enough variety in climate and culture for a unique destination wedding, hot spots outside the US include: the Caribbean, Mexico, Europe, Thailand, New Zealand, and Australia.
REQUIREMENTS
With so many beautiful places on this earth, it may be hard to decide where to go! Near or far, if you plan on getting legally married at your destination, consider what legal requirements are present in the given state or country. Many couples getting married out of the country choose to also have a civil ceremony at home to be sure their marriage is official and legal in the US. You will need to bring all necessary documents and any proof of immunizations for these out-of-country celebrations.
SEQUEL RECEPTION
Some couples host a reception back home after their destination wedding, as many loved ones may be unable to travel the distance to join the celebration. This is also a great way to gather if you've chosen to elope!
HONEYMOON
Whether you choose a nearby destination, a staycation, or a trip across the sea, embrace this time as newlyweds. Set aside time to relax, enjoy each other, and bond as a newly married couple. Although it might be tempting to postpone a honeymoon until a "better time," relaxation is often needed in the weeks after your wedding.
TRAVEL AGENTS
Be sure to talk with a travel agent who specializes in honeymoons and destination weddings to help you navigate details, like coordinating the trip for your guests and getting passports, visas, and other paperwork in order. While it is easy to search the web in hopes of finding the best deals, you will quickly learn to appreciate the knowledge, expert advice, connections, and experiences of a travel agent to find that perfect spot and assist you in all the planning details.
NOTE: Speak with your travel agent early to ensure you have ample time to get passports and other necessary documentation, as well as to give you and your guests time to budget and save!
Honeymoon Tips
• If you are changing your name, it is often best to do this after your honeymoon to ensure all your identification is consistent and accurate.
• Share your budget, activities you like, and foods you enjoy with your travel agent to help them provide you with the best travel recommendations.
• Find out if an agent fee is involved. This is not always the case, but if it is, the cost is typically worth the hours you spend on the internet or any unforeseen circumstances you may encounter with an online deal.
• To save money, consider travel dates away from holidays or spring break.
• Inquire about travel insurance, which often covers cancellations, sicknesses, or other unforeseen circumstances.
• Ask if your travel agent offers a honeymoon registry. This can be a great alternative to traditional gifts!
PLANNERS & DESIGNERS
WHAT TO KNOW
WEDDING PLANNER
Wedding planners oversee the entire planning process from the initial stages through the dayof execution. Some planners may also be event designers—ask what they include! Most wedding planners offer:
• Personalized Planning
• Budget Advice
• Vendor Management
• Timeline Creation
• Guest List Management
• Day-Of Coordination
EVENT DESIGNER
Event designers create or enhance the design and décor concepts for the overall visual aesthetic of the wedding. A designer may also be a planner or day-of coordinator, so ask if they offer any other services.
COORDINATOR
Day-of coordinators oversee everything on the wedding day. Month-of-coordination services are also often available for a little more pre-wedding assistance.
• Setup & Teardown
• Oversee Vendors
• Transportation Schedule Monitoring
• Vendor Tip Distribution
• Day-Of Tasks
• Overcome Challenges
Timing
IMMEDIATELY AFTER ENGAGEMENT:
Hire your planner and designer.
UP TO A MONTH BEFORE:
Coordinators can step in anytime before the wedding. Connect as early in the planning process as possible.
Gratuity
While not obligatory, tipping the wedding planner is a thoughtful gesture. Consider a 10-20% gratuity or a custom amount, which can be presented during the rehearsal, on the wedding day, or added to the final invoice. Many couples also choose to accompany this with a thank-you note or a small gift. Simply leaving a positive review is another meaningful way to acknowledge the exceptional service you've received.
Karlee
Mikkelson Photography
Whitney
Kanyon Photography
Lauren Baker Photography
Photo Credits: (Clockwise from top left) Copper Antler Photography, Reminisce Photography, Larissa Marie Photography, Skyler & Vhan Photography, Katie Ricard Photography, Reminisce Photography, Reminisce Photography, Katie Ricard Photography, The Wedding Flashers
STATIONERS & SIGNAGE
WHAT TO ASK
• Ask about unique paper and printing methods.
• Ask about a recommended number of invitations based on your guest list.
• Ask the professional what additional pieces they create beyond invitations to enhance your wedding.
• Ask to see samples of save-the-dates, invitation suites, table pieces, specialty items, and signage.
• Ask your stationer to help you think through your invitation wording.
• Ask about statement signage or other installations.
• Ask about the correct postage for mailing.
• Ask about envelope addressing options.
DETAILS TO KNOW
• Know your wedding details, such as date, times, addresses, menu choices, and accommodations.
• Know your guest list and have the information in an organized spreadsheet.
• Know your color palette and wedding vibe.
• Know who will address your envelopes, and if they will be handwritten, printed, or calligraphy.
• Know the areas where you will need signage.
THINGS TO REMEMBER
• Remember to budget for Save-the-Dates, Invitations, Signage and Specialty pieces.
• Remember if you have a physical RSVP card, you will need two stamps: one for the invitation mailing envelope and one for the RSVP card.
• Remember postage stamp rates are determined by envelope size, the weight, and bulk. Save on postage by opting for a postcard RSVP!
• Remember to send invitations out earlier than usual if you're having a destination wedding.
• Remember to give an invitation suite to your photographer for wedding details photos.
Timing
9-12 MONTHS BEFORE:
Begin save-the-date design concept. Compile guest addresses. Meet with the stationer.
8-11 MONTHS BEFORE:
Provide a polished spreadsheet of guest names and addresses if the stationer is addressing save-the-date envelopes. Mail save-the-dates. Send earlier if planning a destination wedding.
5-6 MONTHS BEFORE:
Begin invitation design process. Confirm invitation style, verbiage, and desired pieces in the invite suite. Check guest list for quantity changes.
3 MONTHS BEFORE:
Provide a polished spreadsheet of guest names and addresses if the stationer is addressing invitation envelopes.
6-8 WEEKS BEFORE:
Mail invitations. (10-12 weeks for destination weddings)
6 WEEKS BEFORE:
Order programs, menus, escort cards, favors, and other signage or day-of needs.
2 WEEKS BEFORE:
Provide a spreadsheet of guest names, food choices, and table numbers for escort cards.
AFTER THE WEDDING:
Order and send thank-you cards.
Gratuity
While not expected, consider a custom gratuity to acknowledge the dedicated work of stationers who strive to craft unique and cohesive pieces for your event. Tips are commonly added to the final invoice payment, and, as always, a positive review is a great way to express your appreciation further.
FASHION
QUESTIONS TO ASK
• Ask if appointments are recommended or required by the bridal or formalwear shops.
• Ask about how many fittings will be needed and the timeline of them.
• Ask about the pros and cons of renting or buying formalwear.
• Ask if the store provides in-house alterations or if you need to seek out another professional.
• Ask about when deposits and payments are due.
• Ask how to bustle your dress, if needed.
• Ask about transporting advice if you will be traveling with your dress or formalwear.
• Ask about any restrictions related to fabrics for steaming or pressing.
DETAILS TO KNOW
• Know the overall wedding style, formality, and color palette you are coordinating fashions with.
• Know what everyone in your wedding party will be wearing, including any special attendants, parents and grandparents.
• Know who will pay for what and if you are giving any apparel or accessories as gifts.
THINGS TO REMEMBER
• Remember to keep an open mind and utilize your stylist's knowledge.
• Remember to bring any accessories, shapewear, undergarments, jackets, capes, and shoes to your fittings.
• Remember to designate people to press or steam attire and return any rented attire.
• Remember that choosing a local shop can help ensure quality customer service and satisfaction with the look and fit.
Timing
9-12 MONTHS BEFORE:
Shop for and order wedding gown, shoes, undergarments, and accessories.
8-9 MONTHS BEFORE:
Shop for and order bridesmaids and mothers dresses.
6 MONTHS BEFORE:
Register at a formalwear shop. Confirm styles, measurements, and order.
3 MONTHS BEFORE:
Attend first dress fitting and begin alterations.
Send measurement reminders for those in suits or tuxes.
6-10 WEEKS BEFORE:
Attend dress fitting check-up.
3-4 WEEKS BEFORE:
Send final measurement reminder for suits or tuxes.
Attend final dress fitting.
DAYS BEFORE:
Pick up wedding gown and discuss care. Attend final formalwear fittings and pick up items.
THE DAY AFTER:
Return any rented formalwear.
Gratuity
While not mandatory, consider a custom gratuity for your style consultant on the day you collaborated. Reflect on the time, energy, and special attention your stylist dedicated to finding your perfect gown or the alteration specialist who ensured it fit flawlessly. Your positive review is genuinely cherished.
More than a shop—it’s an experience!
Knowledgeable stylists, upgraded appointment options & an expansive variety of styles and sizes are what make Charlotte’s the shopping destination for your wedding. Scan to learn more about our bridal experiences—we can’t wait to celebrate you!
by Artina Becker
Haley Hundt Photos
At Brides N’ Belles, we understand the significance of finding the perfect wedding gown, and our commitment to providing a unique and luxurious experience sets us apart. Our collections feature the most exquisite and fashionable bridal gowns that cater to the sophisticated tastes of today’s brides!
BRIDES N’ BELLES FEATURES
• Over 600 bridal gowns
• Wisconsin’s LARGEST s election of mother’s dresse s
• Men’s formal wear and tuxedos
• In-house alterations
Michaela Paige Photography
Alder & Root
JEWELERS
QUESTIONS TO ASK
• Ask your jeweler for metal recommendations suited to your job or lifestyle.
• Ask your jeweler to explain the cut, color, and clarity to achieve your desired gemstone quality.
• Ask about conflict-free certification for your gem purchase.
• Ask about tips on cleaning care and warranties for replacing stones or the entire ring in case of loss.
DETAILS TO KNOW
• Know if you want matching bands or any other type of personalization.
• Know if you want custom-designed or ready-to-wear rings.
THINGS TO REMEMBER
• Remember to work with a reputable jeweler you can trust.
• Remember to get your settings checked regularly.
• Remember to talk with your insurance agency about adding your rings to your renter or homeowner policy.
Timing
2 MONTHS BEFORE:
Decide on ring designs if choosing custom-made.
Shop for and purchase wedding rings.
1 MONTH BEFORE:
Approve or make changes to the 3D prototype, if custom rings, followed by final tweaks.
0-4 WEEKS BEFORE:
Pick up rings.
DAY OF WEDDING:
Remember the rings and give them to a designated person!
Gratuity
While not obligatory, expressing appreciation to your jeweler is a kind gesture. Keep in mind that jewelers are typically compensated on commission, and any additional tip would be welcome. A positive review acknowledging the jeweler's efforts in helping you find the perfect piece for your special occasion is also recommended.
BEAUTY & WELLNESS
QUESTIONS TO ASK
• Ask how far in advance you need to book your pre-trials for wedding day hair and makeup.
• Ask for samples of their work and ideas for you based on the style of your attire, headpiece, or vibe.
• Ask how many hairstylists and makeup artists you need to accommodate your party and timeline.
• Ask about the best regimens to adopt for your skin, teeth, hair, nails, and other health services.
• Ask what hair and makeup they will provide and if there is anything you need to bring.
DETAILS TO KNOW
• Know whether you want hair and makeup services provided at the salon, at the venue, or at another getting-ready location.
• Know how many people in your group need each service.
• Know what other salon or spa services you want done.
• Know what is comfortable for you and matches your personality.
THINGS TO REMEMBER
• Remember any makeup or hair items for touch-ups in your emergency kit or day-of clutch.
• Remember a button-down shirt or robe for getting ready.
• Remember to try new products or do any waxing far enough in advance to avoid reactions.
• Remember not to make drastic changes to your diet or hair too close to the wedding.
• Remember to schedule any mani-pedi appointments in a timely manner to allow for complete drying.
• Remember to set any final shampoos or trimmings of mustache, beard, or hair in place.
Timing
9-12 MONTHS BEFORE:
Book your hair and makeup artists.
Start a skincare routine and consult a professional esthetician for facials and customized skincare help. Your last facial should be a week or more before the wedding.
1-2 MONTHS BEFORE:
Do a trial run with hair and makeup to see and approve the look. Check for any allergies or reactions during the trial.
1-2 WEEKS BEFORE:
Attend any final haircut or color appointments.
Get eyelash extensions.
Attend waxing appointments.
1 DAY BEFORE:
Get a final shampoo and beard, mustache, or hair trims.
Get a manicure and pedicure.
Gratuity
It's customary to tip your hair and makeup artist. A typical range is around 15-20% of the total cost, but you can adjust based on your satisfaction. Tipping is a way to show appreciation for their talent and effort in making you look and feel your best on your special day. Don't forget to leave a review!
Wild Roots Photography
Haley Hundt Photos
Bobbi Petersen Photography
FLORAL DESIGNERS
WHAT TO ASK
• Ask if they have suggestions to achieve the look you are going for while staying within your budget.
• Ask if the season or other sourcing factors will affect the flower options you're considering and about any substitutions.
• Ask if they offer any rental items you could add to your décor.
• Ask about delivery and setup, what needs to be returned, and any fees involved.
DETAILS TO KNOW
• Know your wedding vision and color palette.
• Know where you may want flowers for your ceremony and reception, as well as any additional accents for cakes, signage, or other details.
• Know who you need flowers for, like bouquets, boutonnieres, and corsages for wedding party members and family.
THINGS TO REMEMBER
• Remember to bring inspiration photos to your consultation and any other wedding elements like stationery, attire, or decorative pieces to match your palette and style.
• Remember to request loose stems for your wedding day detail photos in your estimate.
• Remember to figure out who will be pinning on boutonnieres, and to make sure they know how to do so.
Timing
12 MONTHS BEFORE:
Hire a florist.
9 MONTHS BEFORE:
Schedule design consultation.
6–8 WEEKS BEFORE:
Schedule a follow-up meeting before placing the floral order.
1 WEEK BEFORE:
Check in on final details.
Gratuity
Not expected but appreciated, a custom tip is usually given at setup or with the final payment. Please consider the time spent with you in the initial consultation, throughout the planning process, and all of the behind-the-scenes work involved in cleaning and preparing your wedding day flowers. Gratuity is often divided between the florist and any assistants. Additionally, a great review is always appreciated.
forHisglory Photography by Artina Becker
Kim Kedinger Photography
Whitney Wiatt
Haley Hundt Photos
BOBBI PETERSEN
PHOTOGRAPHY
Rustic Rose Photography
Haley Hundt Photos
PHOTOGRAPHERS
WHAT TO ASK
• Ask about their photography style and what a shoot with them would look like.
• Ask about what their packages cover and any fees for travel, accommodations, or second shooters.
• Ask about the payment options and timeline.
• Ask about the delivery timeline for sneak peeks and final photos, as well as rights to images and printing.
• Ask them about their emergency backup plan if something happens the day of your wedding.
• Ask them about the best times and lighting for photos to help guide your wedding day timeline.
• Ask about prints, albums, and other products they may offer.
• Ask about scheduling your engagement session and any recommendations for locations or outfits.
DETAILS TO KNOW
• Know your preferred photography style.
• Know your budget, prioritizing quality and personality over price.
• Know the events of your day and how long you would want photo coverage.
• Know and communicate any special photo requests you may have.
THINGS TO REMEMBER
• Remember you will be spending a lot of time with your photographer, so it's important that you feel comfortable with them.
• Remember to make your photographer aware of family dynamics before your wedding day.
• Remember to share any of your wedding hashtags with your photographer.
• Remember printing your memories with your photographer offers heirloom-quality products over cheaper, low-quality prints.
Timing
IMMEDIATELY AFTER ENGAGEMENT:
Book photography services and engagement session.
4-6 WEEKS BEFORE:
Review timeline and any new details.
1 WEEK BEFORE:
Check in to confirm all information and exchange emergency phone numbers.
Gratuity
While not expected, tipping a wedding photographer is a great way to express appreciation for their vital part in capturing the special day. Most often given on the wedding day or after receiving the final photographs, many couples also choose to include a handwritten thank-you note with the gift, confirming their satisfaction with the photographer's work. While there is no perfect time to express gratitude, reaching out relatively soon after the service is recommended. A great review is always appreciated.
G e r t & T o g P h o t o g r a p h y
VIDEOGRAPHERS
WHAT TO ASK
• Ask about their videography style and what shooting with them looks like.
• Ask about what their packages cover and any fees for travel, accommodations, or second shooters.
• Ask about how many cameras will be shooting and what mics they provide.
• Ask them about the video formats they provide.
• Ask about the payment options and timeline.
• Ask about the timeline for receiving any trailers and final videos.
• Ask them about their emergency backup plan if something happens the day of your wedding.
DETAILS TO KNOW
• Know what style of videography you are drawn to.
• Know how much of your day you want covered.
• Know if you have any special requests you want included in your video.
• Know how interactive you want them to be with your guests.
• Know if you want any special messages or well wishes captured from loved ones or guests.
• Know if you want to live stream your wedding for guests who cannot attend.
• Know if you're interested in hiring your videographer to capture your engagement session and coordinate with your photographer.
• Know if you want to work with them to create a video montage to show at your reception.
• Know how you want your final film to look, what is included, and the length of the film.
THINGS TO REMEMBER
• Remember to make your videographer aware of family dynamics before your wedding day.
• Remember to share any of your wedding hashtags with your videographer.
Timing
UP TO 18 MONTHS BEFORE:
Book videography services.
4-6 WEEKS BEFORE:
Review timeline and any new details.
1 WEEK BEFORE:
Check in to confirm all information and exchange emergency phone numbers.
Gratuity
It is customary to tip your wedding videographer around 10-15% of their total fee—or more if you are exceptionally pleased with their work! Tipping is a way to show appreciation for their dedication to capturing and creating lasting memories of your special day. Tips can be given on the wedding day or with a thank-you note after receiving the final video. Timing is flexible, but it is best practice to express your appreciation relatively soon after the service. A great review is always appreciated.
CATERING & BAR SERVICE
WHAT TO ASK
• Ask about pricing options, service charges, gratuities, and payment terms.
• Ask who can attend tastings and if there are any fees involved.
• Ask who will be the point person at the event and what other staff will be present.
• Ask about who takes care of setup, bussing tables, and cleanup, and if they are included in the service charge.
• Ask about what items they will provide and what items you need to purchase or rent.
• Ask about the time they need for setup & cleanup.
• Ask what they do with the extra food.
• Ask when they need your final guest count.
• Ask if they offer cake cutting and if that is included or an extra charge.
• Ask who carries or is responsible for the liquor license and liability insurance.
DETAILS TO KNOW
• Know if your catering and bar service will be through your venue or if you need to hire another company.
• Know what type of catering and bar service you are looking for, like a plated meal or open bar.
• Know your date, venue, guest count, budget, formality, menu ideas, special requests, and dietary restrictions.
• Know if you want to include any unique guest experiences, like a mocktail bar, wine bar, coffee bar, tea bar, mimosa bar, CBD bud bar, etc.
THINGS TO REMEMBER
• Remember to consider adding additional food or drink for getting ready, cocktail hour, and late-night snacks.
• Remember to include any of your vendors in your guest count that will be present during the meal.
Timing
1 YEAR OR MORE BEFORE:
Initial consultation
Book caterer and bar service.
6 MONTHS OR MORE BEFORE:
Food tasting and initial discussions
1-2 MONTHS BEFORE:
Verify final plans and costs. Take into account updates in availability and seasonal fluctuations.
1-3 WEEKS BEFORE:
Finalize guest count and entrée count. Check in to discuss any last-minute details.
Gratuity
Tipping your caterer, bar, and waitstaff around 15-25% of the total catering bill is customary. To ensure the gratuity is fairly divided, a catering manager will often handle distribution among the staff, though you can also approach team members individually if preferred.
Remember to check your contract before tipping, as some catering agreements may already include a service charge or gratuity. If tipping is already specified in the contract, additional gratuity may not be necessary, but expressing appreciation with a thank-you note or positive review is always welcome.
“I reached out to Rustic Ridge and she was able to fit me into her Within minutes she was able to send me menu options and asked me what bakery/food items I needed. I definitely 10/10 would recommend Rustic Ridge catering to anyone looking for professionalism and really tasty food options that won’t disappoint at all. Seriously the best food I’ve ever tasted in my life!!!!!!!!!”
- Kaye Southane
CAKES & DESSERTS
WHAT TO ASK
• Ask if they are licensed.
• Ask about their cake and dessert options.
• Ask who can attend tastings and if fees are involved.
• Ask how far in advance they make the desserts.
• Ask about vegan and gluten-free options or other dietary restrictions.
• Ask if there are any additional fees for delivery and setup.
• Ask if they offer cake or dessert stands, trays, or other displays, and when they would need to be returned if you use them.
• Ask if they will work with your florist to add blooms or greens to your cake or desserts.
• Ask if they will provide cake knives if you do not have a set you wish to use already.
DETAILS TO KNOW
• Know if you are serving everyone cake or just having a cutting-cake for the two of you.
• Know your guest count.
• Know if you want any flowers, greens, or décor pieces added to the cake or dessert display.
• Know if there are any cultural treats or meaningful desserts you wish to include.
• Know how many different dessert options you want to offer.
• Know if you are including any unique guest experiences, like an ice cream bar, s'mores station, cotton candy cart, etc.
THINGS TO REMEMBER
• Remember to bring your own cake knives if you want to use a specific set.
• Remember to discuss freezing the top layer of your cake for your first anniversary.
• Remember to include signage for labeling and informing your guests about the desserts or unique experiences.
• Remember to book your baker early if your wedding is during peak time or if they are popular.
Timing
6-12 MONTHS BEFORE:
Contact bakers to discuss ideas and set up a tasting.
6 MONTHS BEFORE:
Design Consultation
Discuss choices and flavors.
2 MONTHS BEFORE:
Final design tweaks
2-3 WEEKS BEFORE:
Verify details and final guest count.
Gratuity
Tips for the baker of your wedding cake usually go to the cake designer and may be shared with the baking staff. While not expected, this extra gesture can be included in the final payment, given on the day of, or delivered after the wedding. Since you might not interact with the baker on your wedding day, as you'll probably be preparing during the cake delivery, consider designating a trusted guest or staff member to manage the tip. A thank-you note with an enclosed gift for your baker can also be left on your cake or dessert table before setup. Expressing your satisfaction with a great review is also appreciated.
forHisglory Photography
RENTALS & DÉCOR
WHAT TO ASK
• Ask what options and recommendations they have for your vision and vibe.
• Ask who will deliver, set up, tear down, and return items, and what additional fees would be involved.
• Ask about any fees for broken or missing items.
DETAILS TO KNOW
• Know your wedding style, vibe, and color palette.
• Know your essential rental needs and what extras you wish to incorporate for lounges, displays, or design.
• Know what items your other vendors offer and figure out what you want to change out or supplement with rentals.
• Know your guest count for ordering tables, chairs, and dinnerware.
• Know when items can be delivered to the venue and when they need to be picked up.
• Know if you need set-up and tear-down services.
THINGS TO REMEMBER
• Remember to ask your event designer for advice on enhancing your wedding vision through rentals.
• Remember to order any additional rentals your vendors may need, like AV equipment, tents, tables, chairs, etc.
• Remember to order extra dinnerware and glassware in case of accidents.
• Remember that rentals can make your wedding day vision come to life without the commitment of a one-time purchase!
Timing
9-12 MONTHS BEFORE:
Schedule a design meeting and pick out your larger items.
6 MONTHS BEFORE:
Make your final order.
3-4 WEEKS BEFORE:
Make any final tweaks to the order.
Gratuity
Though the salesperson and crew for wedding rentals and décor often work behind the scenes at a wedding, their contribution plays a huge role in the look and flow of the special day. While not expected, it is common to tip both the salesperson and the crew, typically during the setup or tear-down, before they leave the job site. There is no customary amount, but extra gratuity is always appreciated. Writing a great review or providing a recommendation is appreciated as well!
LINENS
TABLES
CHARGERS
GLASSWARE
LOUNGE FURNITURE
BACKDROPS
VASES
CANDLE HOLDERS
DECOR
LANTERNS
HANGING ACCENTS
EASELS
TABLE NUMBERS
WILL
Alder & Root Photography
Alder & Root Photography
Emilee Meador
Whitney Wiatt
@alilouevents • Galesville, WI alilouevents.com • alilouevents@gmail.com
Castle Walls wedding murals can be used in ceremony spaces, behind the head table, as a photo-booth backdrop, on invitations, or wherever you want to bring focus and interest! Visit castlewalls.wedding | Castleplacedesigns@gmail.com |
MUSICIANS & DJS
WHAT TO ASK
• Ask about what is included in their packages and any additional services or fees.
• Ask your DJ or live musician if they also emcee.
• Ask about their backup plan in case of an emergency with a DJ, musician, or equipment.
• Ask if they offer additional rentals for other reception entertainment or lighting accents.
• Ask for their advice about playlists, special dances, lighting, and other entertainment.
DETAILS TO KNOW
• Know if you want live or recorded music for your ceremony, music selections, and at what points do you want them played.
• Know if you want a DJ, musicians, or a combo for your cocktail hour and reception.
• Know what your musician or DJ provides for a sound system and microphones.
• Know how long you want music played and when you will have special dances, if you choose to do so.
THINGS TO REMEMBER
• Remember to check on electrical needs and ensure that there are enough outlets available.
• Remember to find a professional who understands the sound and style you want for your wedding.
• Remember to make a "do not play" list.
Timing
12-18 MONTHS BEFORE:
Book your musicians and DJ.
4-6 WEEKS BEFORE:
Finalize timeline, announcements, and music selections.
1-2 WEEKS BEFORE:
Finalize and verify all details.
Gratuity
A tip of 15-20%, paid the day of the event to the DJ or split between musicians, is expected, with a higher gratuity if they exceeded your expectations. In addition to the performance on the big day, a lot goes into preparing and planning for your event's music and entertainment. Consider the extra time behind the scenes, years of refining musical talent, and the effort put into personalizing the event. As always, a great review is also a way to show appreciation.
BRAND GUIDELINES
OFFICIANTS
WHAT TO ASK
• Ask about marriage laws and whether they can legally perform a wedding in your location.
• Ask if they follow a script, personalize, or incorporate any religious beliefs and customs.
• Ask if they will help you write your vows.
• Ask if they offer premarital counseling.
• Ask what they will wear while officiating.
• Ask about any backup plans in case of an emergency.
• Ask if they return the signed marriage license to the Register of Deeds directly after the wedding.
Timing
10-12 MONTHS BEFORE:
Meet and book officiant. Start premarital or spiritual counseling.
6 MONTHS BEFORE:
Discuss wishes for ceremony.
2 MONTHS BEFORE:
Check in about ceremony details and work on writing your vows.
WEEK BEFORE:
Confirm final details and timeline.
Gratuity
While not expected, it is common to tip a wedding officiant $50-100. For officiants with a contracted fee, a tip of 15-25% of the total is typical. Couples may also consider donating to their house of worship. Don't forget, wedding officiants appreciate reviews!
GUEST EXPERIENCES
WHAT TO ASK
• Ask about package options, inclusions, and payment details.
• Ask to see sample images from previous events.
• Ask your potential vendors if they are licensed and insured.
• Ask about additional fees, such as delivery, setup, or an onsite attendant if necessary.
• For photo booths, ask if there are options for guests to receive their photos directly to their phones or emails, and if you will receive any digital or printed copies to take home after the wedding.
DETAILS TO KNOW
• Know what type of look you want.
• Know how you want this experience to feel and transition within your wedding day setup, flow, and timeline.
THINGS TO REMEMBER
• Remember to work with your planner, stationer, florist, and rental company to enhance guest experience stations or activities.
6-12 MONTHS BEFORE: Book services. Check into additional rental items.
While not obligatory, additional compensation for services such as a photo booth attendant or live artist at the reception is genuinely appreciated. Your thoughtful consideration is valued, and please keep in mind that a positive review is also warmly welcomed!
TRANSPORT
WHAT TO ASK
• Ask about their rates and features. Is it an hourly rate, and do the hours need to be consecutive, or can they come back at various times to shuttle guests?
• Ask about backup plans in case the vehicle breaks down or if other issues arise.
• Ask about the licenses and insurance they have.
• Ask about overtime fees and tipping.
DETAILS TO KNOW
• Know the type of transportation you want, for whom, and when.
• Know the distances between the locations people would need transportation for.
THINGS TO REMEMBER
• Remember to inform the driver of your timeline and who to expect as passengers.
• Remember to make arrangements for transporting gifts if you and your partner have special transportation at the end of your wedding.
• Remember to consider your transportation for getting to your honeymoon. How will you get to and from the airport if you're flying?
• Remember to make arrangements soon after your engagement, especially if your wedding falls around a peak time such as prom, homecoming, or graduation.
Timing
12-18 MONTHS BEFORE:
Book transportation services.
1-2 MONTHS BEFORE:
Confirm tentative timeline and details.
Get driver contact information and exchange emergency numbers.
1 WEEK BEFORE:
Update the driver with exact times, an address for each stop, and a final timeline of your day.
Gratuity
Transportation companies help you and your guests navigate the day conveniently and safely. Tipping the driver or transportation company 20% is customary, and a glowing review is always welcome!
Mueller Photography
Impulse Photography
GUEST ACCOMMODATIONS
WHAT TO ASK
• Ask hotels about special group rates or other discount options.
• Ask if they offer a shuttle service to and from the venue.
• Ask about parking and any fees involved.
• Ask about hold policies regarding maximums, minimums, and when the rooms will be released if they are not reserved.
• Ask any Airbnbs or VRBOs about their capacity, parking, and any rules or restrictions.
• Ask if they will distribute any welcome bags or gifts at check-in or in the guest rooms.
DETAILS TO KNOW
• Know what type of accommodations you need for yourselves and your guests.
• Know what overnight options are near or around your reception venue.
• Know if you're looking to host any other pre- or post-wedding gatherings at the location, such as a welcome reception, gift-opening party, or a pre- or post-wedding brunch.
• Know if you have any special guests you want to cover the cost of their stay.
THINGS TO REMEMBER
• Remember to offer a few different options at various price points.
• Remember to be aware of peak seasons or other local events occurring that may affect availability.
• Remember to include your accommodation information on any invitations and on your wedding website.
• Remember to seek out any external transportation companies if needed.
Timing
12-24 MONTHS BEFORE:
Book block of rooms.
8 MONTHS BEFORE:
Include hotel and room block information on your invitation and wedding website.
3-4 MONTHS BEFORE:
Start monitoring the hotel block on a weekly or monthly basis so you can adjust the number and type of rooms set aside, if necessary.
1-2 DAYS BEFORE:
Drop off guest welcome bags at the hotel for distribution.
Gratuity
During your stay, you will likely interact with room service, concierges, housekeeping, and luggage attendants, all of whom it is customary to tip. Depending on the quality of service provided, a 15-20% tip is expected. For housekeeping or valet, consider tipping $3-5 per service, and for luggage attendants, $1-2 per bag. If you receive exceptional service, providing additional gratuity or writing a fivestar review is a great way to express your satisfaction.
HONEYMOON & TRAVEL
WHAT TO ASK
• Ask if there is an agent fee.
• Ask if they have connections for discounts and experiences they recommend.
• Ask how they handle issues that may arise.
• Ask if there are times of the year that offer lower travel rates.
• Ask about travel insurance, which often covers cancellations, sickness, or other unforeseen circumstances.
• Ask if the agent offers a honeymoon registry as an alternative to traditional gifts.
DETAILS TO KNOW
• Know your preferred travel dates, length of stay, and potential destinations.
• Know your budget.
• Know your preferred activities, cuisine preferences, and personal limitations.
THINGS TO REMEMBER
• Remember to allow enough time for passports or any additional paperwork if travel plans are outside the country.
• Remember to research your destination in advance, including the expected weather forecast during your stay, and pack accordingly.
• Remember to learn what currency is most widely used and make a plan to exchange any necessary funds.
Timing
1 2-18 MONTHS BEFORE:
Contact an agent to plan a destination wedding.
9-11 MONTHS BEFORE:
Contact an agent to plan your honeymoon. Put down the deposit. Begin the passport process.
1-2 MONTHS BEFORE:
Make final payment.
2-4 WEEKS BEFORE:
Receive travel documents.
Gratuity
It is not customary to tip your travel agent; however, a gift or positive review acknowledging their efforts in helping you plan the perfect experience is warmly appreciated.
VENUES
WHAT TO ASK
• Ask about the capacity, features, and restrictions.
• Ask about the rental prices, damage deposits, and what is and isn't included in your rental.
• Ask if an onsite coordinator will be present on the day of and their specific duties.
• Ask about bathrooms and getting-ready spaces.
• Ask how many weddings your venue schedules per day or weekend.
• Ask about vendor requirements.
• Ask if there are any expected remodels or renovations before your wedding day.
• Ask about sound systems, microphones, and available electrical outlets. Who is in charge of running the sound system? Will you need an outside company for any of these details?
• Ask about parking and handicap accessibility.
• Ask about catering, bar services, and minimums.
• Ask about any off-season or off-day discounts.
• Ask about heating, air conditioning or fans.
• Ask about set-up and tear-down time options and who is responsible.
DETAILS TO KNOW
• Know where you want to have your wedding, including the country, state, and general location.
• Know if you want your ceremony and reception at the same place.
• Know your wedding style, vibe, and formality.
• Know your desired features, guest count, and budget.
THINGS TO REMEMBER
• Remember to consider potential weather obstacles and ensure a backup plan.
• Remember to take note of what items the venue has available and what you need to rent or purchase.
• Remember to consider insect control for outdoor weddings.
• Remember to think through any transportation needs to the ceremony or reception sites, especially for elderly or disabled guests.
Timing
6-24 MONTHS BEFORE:
Tour and book your venue.
Timing will depend on the venue's popularity and the desired season.
6 MONTHS BEFORE:
Food tasting if the venue is catering
3 MONTHS BEFORE:
Details meeting
2-3 WEEKS BEFORE:
Solidify final details, such as guest counts, entrée choices, table assignments, and vendor schedules.
WEEK OF:
Touch base with the Site Coordinator. Drop off décor.
Drop off place cards if catering.
Gratuity
A tip of 15-25% is customary for bar and waitstaff, but custom amounts are also appreciated. Review your venue contract to see which fees and gratuities are already included in your booking. An excellent review of your venue and its dedicated staff is also always appreciated!
Andrea & Cody
Emilee Meador Photography
3 Venues to Choose From
Seats 400 for Ceremony
Seats 250 for Dinner
Built in 1886
40’ Cathedral Ceilings
Original Stained Glass
Brand New Woodcrafted Stage
Seats 400 for Ceremony
Seats 320 for Dinner
Built in 1907
Vaulted Ceilings
Two-Story Balcony Design
6 Spectacular Skylights
Seats 230 for Ceremony
Seats 175 for Dinner
Built in 1953
Sophisticated Art Deco Design
21 Crystal Chandeliers
Windows Line Two Full Walls
CAPP E LLA BALL R OO M
Instinct Photography, Sarah Griggs Photography, Evan Sowder Photography
Copper Antler Photography
Simply Unspoken
Photography by Jessica
Simply Unspoken Photography by Jessica
Simply Unspoken Photography by Jessica
Avery Photography
Avery Photography
Four seasons wedding ceremony and reception venue.
Welcome to your next chapterso ntheho rizo n. co m
Weekend rental includes two nights at the bridal house, decor, linens and candles.
Discover Havenwood Event Center
Nestled in the heart of Sparta, WI, Havenwood Event Center is the perfect setting for your dream wedding or special event. With breathtaking views, charming indoor spaces, and sprawling outdoor grounds, Havenwood offers the flexibility to create an event as unique as your love story. Whether you’re planning an intimate gathering or a grand celebration, our venue provides a picturesque backdrop and modern amenities to make your day unforgettable.
Book your event today and turn your vision into reality at Havenwood!
forHisglory
Photography by Artina Becker
Tiffany Brubaker Photography
Jeff Dose Photography
Moriah Kovar Photography
FASHION GALLERY
Gown & Necklace: Charlotte's Bridal & Formal Wear | Hair & Makeup: AB On Site Beauty | Venue: Garver Events | Rentals: Event Essentials
Garver Events
Wed P lan Gown, Necklace, & Earrings: Charlotte's Bridal & Formal Wear
Hair & Makeup: AB On Site Beauty | Venue: Garver Events | Rentals: Event Essentials
Venue: B'S PLACE EVENT VENUE | Photographer: SARAH GRIGGS PHOTOGRAPHY Dress: THE WEDDING TREE | Cupcakes: SWEET SPOT BAKE SHOPPE
Visit WedPlanLaCrosse.com for vendor profiles, blog posts, inspo gallery, and our digital planning companion.
Tell your vendors you found them through WedPlan. Submit your wedding for editorial consideration.
Follow us on socials | | | | @wedplanlacrosse
Tag us in your wedding posts!
VENDOR INDEX
4 Sisters Events . . . .
. 216, 225
Abigail Peters Photography 208
AliLou Events .
Apothik Eatery + Food Truck
Balloon Babe Winona .
Joy Ridge Event Center . . . . .
Kingsley Coordination
. 227
216
. 228
Beta Blue Beauty & Boutique 197
Bloom & Knot LLC
BP Creationery
261
184
La Crosse Center 242
LC Custom Treats, LLC
Linda's Bakery . .
200
187
Brides N' Belles Back Cover, 193
B's Place Event Venue
B-Style Floral
BVisions Media
. 251
201
213
Cappella Weddings & Events 244
Cargill Room at The Waterfront
Cargill-Pettibone Mansion
221
221
LK Bridal Studio 186, 209
Melanin Beauty Bar . . . . . . . Inside Front
Melody Rose Designs. . .
199, 226
Meringue Bakery & Cafe 220
Metropolitan Salon & Spa . . .
196
Mid-West Family Entertainment . . 230, 235 Morrison Media 213
Mt. La Crosse . . .
. . 249
239
Castle Walls Wedding 227
Celebrations on the River
Chapters on the Horizon
. 254
. . 257
Charlotte's Bridal and Formal Wear . . 190, 192
The Charmant Hotel 248
Cinderella Carriage LLC
Country Reflections .
237
255
Cowboy David's Bakery 220
Crimson Clover Floral
Crumbtastic Cakery
Details Matter by Amber
201
218
184
DJ Brettly 232
Emily Jean Photography
Ever After Entertainment
211
. 231, 235
Express Printing 188
Flowers by Guenthers
forHisglory Photography by Artina Becker
Gert & Tog Photography
The Greenhouse at Bittersweet
OSO IN LOVE Wedding & Event Curators
Rustic Ridge Catering LLC
Savannah Steiger Photography 210
Skies the Limit Events
Skyler & Vhan Photography
182, 200
Su Casa Salon and Bridal Suite 196
Tranquility Farm
202
211
210
250
Haley Hundt Photos 206
Havenwood Event Center .
260
Design & Decor
Thank you!
At Brides N’ Belles, we understand the significance of finding the perfect wedding gown, and our commitment to providing a unique and luxurious experience sets us apart. Our collections feature the most exquisite and fashionable bridal gowns that cater to the sophisticated tastes of today’s brides!
BRIDES N’ BELLES FEATURES
• Over 600 bridal gowns
• Wisconsin’s LARGEST s election of mother’s dresse s
