DDA Board Meeting Packet April 18, 2023 by WestPalmDDA

REGULAR BOARD MEETING

AMENDED AGENDA

Downtown Development Authority

Tuesday, April 18, 2023

8:30 AM

300 Clematis Street, Suite 200 West Palm Beach, FL 33401

https://downtownwpb.com/DDA

Dial: +1 301 715 8592

Webinar ID: 828 2888 4658

CALL TO ORDER

PUBLIC COMMENTS AND QUESTIONS

EXECUTIVE DIRECTOR’S REPORT

PRESENTATIONS

CONSENT CALENDAR (Action Required)

• Minutes of Regular Board Meeting March 21, 2023

• Financial Statements of March 31, 2023

OLD BUSINESS (Action Required)

•

NEW BUSINESS (Action Required)

• Advertising

• Incentive Applications

• WPBgo/Mobility Coalition

ANNOUNCEMENTS

ADJOURNMENT

Rick Reikenis

Raphael Clemente

Rick Reikenis

Teneka James Feaman

Jonathan Hopkins

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833 8873|Fax: 561.833.5870| www.downtownwpb.com

REGULAR BOARD MEETING MINUTES

Downtown Development Authority

Tuesday, March 21, 2023

8:30 AM

300 Clematis Street, Suite 200 West Palm Beach, FL 33401

https://downtownwpb.com/DDA

Dial: +1 301 715 8592

Webinar ID: 827 8256 3817

ATTENDANCE

DDA Board members in attendance: Chairman Richard Reikenis, Vice Chairman William Jacobson, Cynthia Nalley, Varisa Lall Dass, Daryl Houston, Samantha Bratter, Robert Sanders, DDA Attorney Max Lohman. DDA Staff in attendance: Raphael Clemente, Vivian Ryland, Jacqueline Smith, Tiffany Faublas, Sherryl Muriente, Sabrina Lolo, Krystal Campi, Jeff with Lohman Law Group Guests: Kevin Volbrecht, Uyen Dang, William Cummings, Scott Lewis, Matt Campbell

CALL TO ORDER

Chairman Reikenis called the meeting to order at 8:30 a.m.

PUBLIC COMMENTS

None

PRESENTATION

Executive Director Raphael Clemente requested that the agenda be changed to add a presentation of the City’s Transit Stopgap Plan. Request was approved.

Uyen Dang, PE., Engineering Consultant for the City of WPB and Kevin Volbrecht, PE., Director of Engineering City, presented the proposed plan to address the City trolley contract, which is expiring at the end of May. The recommendation presented is for a “Stopgap”, or temporary program to be implemented until a new mobility plan and service procurement process can be finalized. The recommendation also included utilizing micro mobility providers to maintain service levels, while increasing point to point options.

Cost estimates were shared and ideas of how to utilize projected savings to improve overall mobility programs were included. Nalley made a motion to support the Stopgap Plan, Lall Dass seconded, motion passed unanimously.

Street, Suite

West Palm Beach,

300 Clematis

200,

FL 33401 Phone: 561.833 8873|Fax: 561.833.5870| www.downtownwpb.com

Staff presented Scott Lewis and his team with an award recognizing their service and support of the DDA’s community projects that fall outside of typical contract services they are responsible for.

Scott Lewis accepted the award and shared it with his team, stating that he is happy to be a part of the projects and programs administered by the DDA.

EXECUTIVE DIRECTOR’S REPORT

Clemente gave the Executive Director’s Report, starting with the introduction of Krystal Campi, who has joined the DDA team in the position of Placemaking Coordinator. Kampi gave brief background and was welcomed by the board.

Clemente gave overview of the Trojan Rocking Horse culmination event recently that saw the horses gathered on the waterfront with many of the people who participated in the project and make their way to City Hall to be received by Mayor James and many guests Mayor James read dreams that were deposited into the horses by the children who participated in the design process, and by others along each horse’s journey to City Hall. Muriente noted that there will be cooperation from organizations that will host the horses long term.

Que Bacano, a dancing and dominos activity coordinated by Muriente with Salento Coffee successfully began earlier in the month and is an outgrowth of the Esperanza Day event that was so highly attended. Que Bacano will be a fivemonth program

The Broker Breakfast event hosted by the DDA was well attended by commercial real estate professionals and others. James-Feaman coordinated the event following a suggestion from Jacobson to bring it back.

The ULI WPB Forum will be April 17, 2023 from 12:00pm – 4:00pm. Quick overview and tentative working agenda given.

The Chess Park, a placemaking project, has continued to attract participants. It will be featured in American Chess Magazine as a result of outreach by Tony Theissen with rbb Communications. Reikenis mentioned that he was initially hesitant to have the tables, chairs and chess equipment left out and open to the public, concerned that it may be damaged or taken. He is thrilled to see it is used and cared for so well by all that take part.

CONSENT CALENDAR

Motion to approve the consent items was made by Vice Chairman Jacobson, Lall Dass seconded the motion. Motion passed unanimously.

OLD BUSINESS

None.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833 8873|Fax: 561.833.5870| www.downtownwpb.com

NEW BUSINESS

Vivian Ryland presented Resolution No. 02-2023 amending the FY 2023 Budget to reallocate funding from reserves to Security and Policing to assist with the purchase of equipment, including e-bikes and electric carts for the Police Department, to be used to improve the visibility and mobility of police in the Downtown area. The board previously approved the funding request in February 2023, and the budget amendment is required to transfer the funds to fulfil that request. Lohman read the Resolution into the record. Jacobson made a motion to accept Resolution No. 02-2023, Sanders seconded the motion, motion passed unanimously.

Clemente presented the Hardscape Repair Memorandum of Understanding, providing funding to Public Works for sidewalk repair that the Board previously approved in October 2022. The MOU allows funds to be paid to the City for work as defined in the scope of the MOU. Board discussion was had related to DDA liability, Lohman stated that since the DDA is only a providing funding, liability is restricted to the City and Contractor. Lohman agreed to include added language to address potential liability to ensure is protected. Sanders made a motion to approve with added language, Houston seconded the motion, motion passed unanimously.

ANNOUNCEMENTS

Clemente announced that the Town of Palm Beach has agreed to fund six weeks of Circuit service within Town limits as a pilot program with WPBgo.

Lohman introduced Jeff, who has joined the Lohman Law Group.

ADJOURNMENT

The meeting adjourned at 9:50am. Jacobson made the motion, seconded by Houston. Motion passed unanimously.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833 8873|Fax: 561.833.5870| www.downtownwpb.com

ASSETS

West Palm Beach Downtown Development Authority Balance Sheet

March 31, 2023

No CPA provides any assurance on these financial statements.

Current Assets PNC Bank Operating 1,240,177 Valley National Bank - MMA 161,080 PNC Investment Management Acct 5,009,743 Petty Cash 50 Interest Income Receivable 4,849 Total Current Assets 6,415,899 Other Assets Lease Security Deposit 23,000 Total Other Assets 23,000 Total Assets 6,438,899 LIABILITIES AND FUND BALANCE Current Liabilities Due to Lincoln National 5,611 Vision Premium Payable 10 Flexible Spending Withholding (160) Suppl Med Ins. Premium Payable 94 Total Current Liabilities 5,555 Fund Balance 3,601,875 Net Income 2,831,469 Total Fund Balance 6,433,344 Total Liabilities and Fund Balance 6,438,899

West Palm Beach Downtown Development Authority

No CPA provides any assurance on these financial statements.

Trolley Gross Annual Budget Work Plan Services Marketing Security Incentives Month Year-to-Date Budget % Y-T-D Y-T-D Y-T-D Y-T-D Y-T-D Current Year Revenues - Schedule 1 83,794 5,827,670 6,366,707 91.5% 2,937,670 875,000 1,265,000 650,000 100,000 Expenditures Business Development - Schedule 2 4,246 76,166 693,987 11.0% 44,584 31,582 Public Realm Maintenance - Schedule 3 99,439 873,466 2,120,700 41.2% 873,466 Marketing/Public Relations- Schedule 4 63,483 509,918 1,580,000 32.3% 0 509,918 Neighborhood Services - Schedule 5 192,399 794,399 2,220,000 35.8% 47,392 470,574 276,433 General Office - Schedule 6 3,378 23,516 69,760 33.7% 23,516 Operations - Schedule 7 1,902 10,696 31,328 34.1% 10,696 Professional Services - Schedule 8 11,576 88,078 200,000 44.0% 88,078 Total Personnel Expense 82,858 479,697 1,045,000 45.9% 479,697 Insurance Expense 368 44,775 40,000 111.9% 44,775 Total Rent Expense 13,019 80,425 200,000 40.2% 80,425 Tax Collection 4,299 12,946 20,000 64.7% 12,946 Travel and Training 74 2,120 16,000 13.3% 2,120 Reserves 0 0 656,873 0.0% Total Expenditures 477,041 2,996,202 8,893,648 33.7% 1,707,695 470,574 509,918 276,433 31,582 Current Year Surplus (Deficit) (393,247) 2,831,468 (2,526,941) 1,229,975 404,426 755,082 373,567 68,418 DDA Carryforward 497 5,189 99,487 5.2% 5,189 0 0 0 0 CRA Carryforward 39,068 1,003,469 2,427,454 41.3% 515,708 100,000 226,179 130,000 31,582 Total Carry Forwards 39,565 1,008,658 2,526,941 39.9% 520,897 100,000 226,179 130,000 31,582 Net Total Surplus (Deficit) (353,682) 3,840,126 0 1,750,872 504,426 981,261 503,567 100,000

Statement of Revenues And Expenditures March 31, 2023

SCHEDULE 1 - CURRENT YEAR REVENUES

No CPA provides any assurance on these financial statements.

Supplemental Schedules

March 31, 2023

Gross Trolley Annual Budget Work Plan Services Marketing Security Incentives Current Year Revenues Month Year-to-Date Budget % Y-T-D Y-T-D Y-T-D Y-T-D Y-T-D Tax Revenues 78,760 2,849,188 2,945,187 96.7% 2,749,188 100,000 TIF 0 (2,821,581) (2,763,173) 102.1% (2,821,581) Rosemary Square MOU 0 0 135,000 0.0% 0 DDA/CRA Interlocal 0 5,765,076 5,768,493 99.9% 2,975,076 875,000 1,265,000 650,000 CRA Project Funding 0 0 280,700 0.0% 0 Interest Income 5,034 11,114 500 2222.8% 11,114 Dividend Income 0 0 0 0.0% 0 Gain or (Loss) on Investments 0 22,525 0 0.0% 22,525 Virgin Trains USA Ticket Sales 0 0 0 0.0% 0 Sponsorships 0 0 0 0.0% 0 Fees and Services 0 0 0 0.0% 0 Grants and Contributions 0 1,288 0 0.0% 1,288 Total Reimbursements 0 0 0 0.0% 0 Other Miscellaneous Income 0 0 0 0.0% 0 Gain (Loss) on Sale of Assets 0 60 0 0.0% 60 0 Total Current Year Revenues 83,794 5,827,670 6,366,707 91.5% 2,937,670 875,000 1,265,000 650,000 100,000

West Palm Beach Downtown Development Authority

No CPA provides any assurance on these financial statements.

Supplemental Schedules

Gross Trolley Annual Budget Work Plan Services Marketing Security Incentives Month Year-to-Date Budget % Y-T-D Y-T-D Y-T-D Y-T-D Y-T-D

DEVELOPMENT Total Property and Buss Incentives 860 31,582 200,000 15.8% 31,582 Facade Improvements 0 150 160,000 0.1% 150 Leasing/Brokers Meeting 3,386 16,158 30,000 53.9% 16,158 Total Business Training and Support 0 12,750 177,987 7.2% 12,750 Business Partnerships 0 15,526 106,000 14.6% 15,526 Grand Open/New Business 0 0 20,000 0.0% 0 Total Business Development 4,246 76,166 693,987 11.0% 44,584 0 0 0 31,582

March 31, 2023

SCHEDULE 2 - BUSINESS

MAINTENANCE Pressure Washing/Street Clean 34,500 295,500 610,000 48.4% 295,500 Clean Team 29,478 147,391 541,300 27.2% 147,391 Graffitti Maintenance 1,000 7,540 20,000 37.7% 7,540 Landscape Maintenance 34,461 251,087 559,400 44.9% 251,087 Holiday Lights 0 171,948 175,000 98.3% 171,948 Signage & Pedestrial Wayfinding 0 0 40,000 0.0% 0 Capital Projects/Alleys 0 0 175,000 0.0% 0 Total Physical Environment 99,439 873,466 2,120,700 41.2% 873,466 0 0 0 0

SCHEDULE 3 - PUBLIC REALM

West Palm Beach Downtown Development Authority

March 31, 2023

No CPA provides any assurance on these financial statements.

Supplemental Schedules

Gross Trolley Annual Budget Work Plan Services Marketing Security Incentives Month Year-to-Date Budget % Y-T-D Y-T-D Y-T-D Y-T-D Y-T-D SCHEDULE 4 - MARKETING/PR Survey 0 0 0 0.0% 0 Collateral Materials 3,280 31,127 150,000 20.8% 31,127 PR/Marketing 8,772 28,708 225,000 12.8% 28,708 Retail Promotion 3,525 19,867 80,000 24.8% 19,867 Total Value Added Events 2,500 31,300 150,000 20.9% 31,300 Advertising and Promotion 2,643 177,501 500,000 35.5% 177,501 Marketing Programs 9,076 41,304 150,000 27.5% 41,304 Community & Cultural Promotion 33,687 180,111 325,000 55.4% 180,111 Total Marketing/PR 63,483 509,918 1,580,000 32.3% 0 0 509,918 0 0 SCHEDULE 5 -NEIGHBORHOOD SERVICES Homeless Outreach 0 0 150,000 0.0% 0 Transportation 73,397 470,574 975,000 48.3% 470,574 Security and Policing 110,541 276,433 840,000 32.9% 276,433 Public Space Programs 0 235 155,000 0.2% 235 Community Engagement 5,109 18,648 37,000 50.4% 18,648 Residential Programming 3,352 8,509 63,000 13.5% 8,509 Mobility Coalition Funding 0 20,000 0 0.0% 20,000 Total Res. Services/Quality of Life 192,399 794,399 2,220,000 35.8% 47,392 470,574 0 276,433 0

West Palm Beach Downtown Development Authority

March 31, 2023

SCHEDULE 6 - GENERAL OFFICE

SCHEDULE 7 - OPERATIONS

No CPA provides any assurance on these financial statements.

Supplemental Schedules

Gross Trolley Annual Budget Work Plan Services Marketing Security Incentives Month Year-to-Date Budget % Y-T-D Y-T-D Y-T-D Y-T-D Y-T-D

General Office Expense - Other 749 6,307 40,000 15.8% 6,307 Investment Expenses 0 2,249 0 0.0% General Postage 18 299 4,760 6.3% 299 Equipment, Computers, Programs 2,611 14,661 25,000 58.6% 14,661 Total General Office 3,378 23,516 69,760 33.7% 21,267 0 0 0 0

Dues 0 3,875 6,000 64.6% 3,875 Hospitality 623 1,314 9,500 13.8% 1,314 Board Meeting 75 1,276 5,500 23.2% 1,276 Publications 0 0 328 0.0% 0 Telephone Expense 1,204 4,231 10,000 42.3% 4,231 Total Operations 1,902 10,696 31,328 34.1% 10,696 0 0 0 0

West Palm Beach Downtown Development Authority

March 31, 2023

SCHEDULE 8 - PROFESSIONAL SERVICES

Some rounding error may occur.

No CPA provides any assurance on these financial statements.

Supplemental Schedules

Gross Trolley Annual Budget Work Plan Services Marketing Security Incentives Month Year-to-Date Budget % Y-T-D Y-T-D Y-T-D Y-T-D Y-T-D

Accounting 2,500 12,600 30,000 42.0% 12,600 Professional Service 4,784 22,442 60,000 37.4% 22,442 Audit 0 0 25,000 0.0% 0 Studies and Surveys 2,000 48,195 55,000 87.6% 48,195 Legal 2,292 4,841 30,000 16.1% 4,841 Total Professional Services 11,576 88,078 200,000 44.0% 88,078 0 0 0 0

MEMO

TO: DDA Board

Rick Reikenis, Chairman

William Jacobson, Vice Chairman

Samantha Bratter

Varisa Lall Dass

Daryl Houston

Cynthia Nalley

Bob Sanders

FROM: Teneka James-Feaman

RE: Advertising

DATE: Tuesday, April 18, 2023

In preparation for the next fiscal year, staff has reviewed the marketing agreements including radio, print and online. Our 2019-2020 Market survey stated how people receive their information for local news and information. The top mentions included:

In 2021, the DDA Board approved a one-year contract with Comcast Spotlight (EffectTV), a company that provides the largest reach for television communications. The proposal included six zones on twenty channels and is covered on all devices. The zones are considered our drive market to Downtown West Palm Beach. The six zones are Palm Beach Gardens, West Palm Beach, Central Palm Beach, Wellington, Delray Beach and Boca Raton.

Staff has invited representatives from EffectTV to join us and provide a Comcast Spotlight update

DDA staff acknowledges the need for a robust digital presence and in-depth methods of tracking the success of a digital marketing campaign, in addition to the DDA’s current marketing efforts including television and print.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 www.DowntownWPB.com

1. Television 2. Social Media 3. Print

Staff is requesting Board approval and to execute a new contract not to exceed $100,000 for fiscal year 2022-2023. The new contract would begin January 1, 2023.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 www.DowntownWPB.com

MEMO

TO: DDA Board

Rick Reikenis, Chairman

William Jacobson, Vice Chairman

Samantha Bratter

Varisa Lall Dass

Daryl Houston

Cynthia Nalley

Bob Sanders

FROM: Teneka James-Feaman

RE: Business Incentives Application Review

DATE: Tuesday, April 18, 2023

PROGRAM OVERVIEW

The Incentive Grant programs offered by the West Palm Beach Downtown Development Authority (DDA) provides funding to new businesses or existing businesses within the DDA District to assist with significant, permanent modifications to existing Downtown buildings. Through these programs, the DDA encourages major tenant improvements necessary for successful tenancy of commercial spaces.

DDA Staff will be presenting (2) applications for review and recommendations for funding.

Business Incentive Applications - Tropical Downtown LLC, 206 S. Olive Ave.

- 12 Bar Original, LLC, 695 S. Olive Ave. Ste 300

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 www.DowntownWPB.com

Business Incentive Applications

April 18, 2023

Business Incentive Description

Funding to new businesses or existing businesses within the DDA District to assist with significant, permanent modifications to existing Downtown buildings.

The grant shall not exceed 25% of the total project cost up to a maximum of $75,000

Reimbursable after completion of qualifying leasehold improvements (as determined by City of West Palm Beach officials), proof of paid invoices for the improvements and Business Tax Receipt, occupies the space and opens for business.

DowntownLLC

The applicant has submitted a request for a Business Incentive grant for leasehold improvements. Improvements including installation of Grease traps, and HVAC/Ventilation Ductwork.

Cost (leasehold) $260,000 Total Project Cost $458,620 Recommended Investment $65,000 Private Investment Total $393,620 DDA Invesment % 14% Private Investment % 86% Square Ft. 2553

Tropical

206 S. Olive Ave Project

The applicant has submitted a request for a Business Incentive grant for leasehold improvements. Improvements including electric, plumbing, drywall and painting.

S. Olive Ave Project Cost (leasehold) $440,935 Total Project Cost $794,491 Recommended Investment $75,000 Private Investment Total $719,491 DDA Invesment % 10% Private Investment % 90% Square Ft. 2,209

12 Bar Original, LLC 695

Questions?

MEMO

TO: DDA Board

Rick Reikenis, Chairman

Bill Jacobson, Vice Chairman

Bob Sanders

Daryl Houston

Samantha Bratter

Cynthia Nalley

Varisa Lall Dass

FROM: Raphael Clemente, Executive Director

RE: Mobility Coalition

DATE: April 18th, 2023

In September of 2021, the DDA Board approved Resolution 05-2021, supporting the efforts of the Chamber of Commerce of the Palm Beaches, private sector partners, and others to improve and enhance multimodal transportation options in the Downtown West Palm Beach area by forming the West Palm Beach Mobility Coalition, also known as WPBgo.

In February of 2022, the Board allocated $50,000 to support the work of the Coalition.

Since that time WPBgo has formed a 501c3, recruited a board, developed a plan, hired an interim executive director, and started a pilot program with the Town of Palm Beach to improve the efficiency and effectiveness of the Circuit shuttle program.

As WPBgo continues to build upon these successes and expand its programs, continued support from the DDA is necessary to ensure its success, as well as recruit additional funding from public and private partners.

Jonathan Hopkins, WPBgo’s Interim Director, will give a presentation to the board, detailing progress thus far, and plans going forward.

In addition to WPBgo’s growth as an organization, proposed changes to the trolley program in the downtown area will reduce the cost of providing mobility within the DDA district, freeing up funding for other programs, such as those administered by WPBgo.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 DowntownWPB.com

Staff recommends that the DDA allocate $100,000 to WPBgo for this fiscal year, and that similar contributions be included in the budget for the next three fiscal years.