CHAPTER 9
Special Documents in this chapter don’t fall into the main categories, yet may be essential to the success of a transaction. These documents cover a wide range of requirements and may be classed into the following categories:
THE SPECIAL DOCUMENTS COVERED
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Inspection Documents
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Insurance Documents
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Trade Agreement Documents
Inspection Documents Inspection documents may be required by export and import authorities as well as by the importer/buyer prior to shipment. Some of these documents have been covered elsewhere, but are listed here for completeness. INSPECTION CERTIFICATES AND DOCUMENTS
Document
100
Notes
Sample
Inspection Certificate (General)
A
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Quality (Inspection) Certificate
B
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Phytosanitary Certificate
C
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Fumigation Certificate
D
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Veterinary Certificate
E
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Public Health Certificate
F
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A—I N S P E C T I O N C E R T I F I C A T E (generally issued by a third-party independent testing company) This document offers independent proof of product quality, quantity or adherence to certain specifications. It is often required by the importer or the import authorities. It may also be required by certain nations as a means of controlling fraudulent transactions that circumvent exchange control regulations (i.e., overstated quantities or under-declared valuations). An import license may require a “clean report of findings” by an authorized inspection organization before the goods can clear customs or payment can be made.
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B—Q U A L I T Y C E R T I F I C A T E (generally issued by third-party independent testing companies or government agencies) This document certifies that the products contained in the shipment meet the standards of the importing country. Most countries require that this certification be provided by the exporter and be approved and filed by the appropriate governmental control agency (i.e., the exporting country Department of Consumer Safety) prior to shipment.
