Tutorial
@ApprovalMax
Konstantin Bredyuk, CEO and Co-Founder, ApprovalMax As an experienced BPM expert, Konstantin has a strong focus on design and development of Business Applications which support Human Workflows. He is Co-Founder and CEO at ApprovalMax, known for simple and easy to configure approval workflows in finance.
How to: Set up an End-to-End Purchasing Workflow in ApprovalMax
Purchasing usually comprises a set of procedures overseen by the operations department. However, accounting teams are often also part of purchasing activities, especially when it comes to establishing compliance and accountability for the entire process. Capable purchasing software provides for the relevant requirements, and also promotes higher process efficiency and transparency for accounting...
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he ApprovalMax purchasing solution takes care of Purchase Order creation, Purchase Order approval and its submission to the supplier, Bill review and approval, and most importantly, the matching of each Bill with the corresponding PO plus Bill authorisation.
Key capabilities of the solution include: multi-step and multi-role approval workflows for both Bills and POs that enable the setup of rule-based conditional, sequential, and parallel approvals as well as a flexible definition of authorisation levels. Automatic notifications keep
Approvers up-to-date and on track while real-time report views enable tracking the approval progress and help identify approval process bottlenecks. The approval history is fully audit-ready with detailed data on Approver names and dates.
How it works Setting up Approval Workflows for POs • Purchase Orders are created in ApprovalMax via the web or native mobile app • Guardrails for PO creation determine order parameters such as inventory items, suppliers, tracking categories, and accounts • Purchase Order routing is done based on the workflow settings defined by the finance manager • Approvers receive approval requests including all the related information, either in the PO fields or as attachments • Approval is performed via the web or mobile app; in case of rejection, a comment can be provided for the Requester • Purchase Orders are automatically sent to the supplier, and a copy is created in the accounting platform for the corresponding Bill processing
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