Contents 3 - Airport Pick-up 5 - Main Accommodation 8 - Pre-stay, Post-stay 10 - Post-tour 12 - Night Events 16 - How to live in Seoul 21 - Final Check list 24 – Merchandise 28 – Payment & Cancellation Policy
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Less than 1 weeks to go!
Are you EXCITED FOR THE BEST CONFERENCE EVER? CC team is excited to meet all of you in person and we are now making our final preparations for your arrival! To make things easier for all of you, here are some friendly reminders.
March 21 – 27, 2015 SUNY Korea(The State University of New York) March 23, 2015 SUNY Korea(The State University of New York)
March 21, 2015 Gwanghwamun Square , Seoul
March 26, 2015 The Songdo Central Park Hotel
March 27 – 28, 2015 Seoul
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AIRPORT PICK-UP If you want pick-up service, please fill in this form by http://goo.gl/forms/uhv9zfpH7z
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16th:
1. Arrival by Flight on 19 & 20 March Pickup time : 9:00 AM – 23:00 PM - From airport to Songdo Central Park Hotel Pre-stay(Recommended): Limousine Bus – From airport to Hongdae Pre-stay: Using subway
Arrived delegates will be formed into groups by their arrival time. Pickup would be on 10:30 AM, 2 PM, 5:30 PM, 9 PM, 11PM.
2. Arrival by Flight on 21 March Pickup time : 9:00 AM – 12:00 PM - From airport to Gwanghwamun Square(Global Village Venue): Limousine Bus
Arrived delegates will be formed into groups by their arrival time. Pickup would be on 10:00 AM and 12:00 PM.
3. Note If you want pick-up service from CC, you MUST fill in this form by 23:59:59 of 16th: http://goo.gl/forms/uhv9zfpH7z For those who cannot meet up to these pickup times, we will provide you specific guidelines from airport to find their way to their respective pre-stay accommodations. (It would not be so difficult to find, so do not worry so much.) Arrived delegates should assemble at
Gate C
of arrival terminal. There
will be a CC member to meet the delegates upon their arrival to instruct on gate C. Please prepare about 7,000 KRW(won) with cash, since it would be needed when you take subway. Emergency call : +82-10-2534-6336 / +82-10-3453-3730
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MAIN ACCOMMODATION The Songdo Central Park Hotel
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Main Accommodation is Here! The Central Park Hotel Songdo showcases the best of Songdo City. Ideally situated from Incheon Airport and global business hub of Asia. Providing perfect 'Getaway destination’ with shopping and entertainment district, it is the perfect place to enjoy Songdo’s vibrant atmosphere. Tel : (+82) 32-310-5000
Fax : (+82) 32-310-5100 Email : rsvn@cphotel.co.kr Address : The Central Park Hotel Songdo 193, Technopark-ro, Yeonsu-gu, Incheon Korea Since the accommodation has been changed, there is no curfew anymore.
However, when you are in SUNY, you can’t smoke nor drink as we have informed you previously.
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Room information In - Room 50 inch LED TV, free WiFi, automatic windows, Marble Ondol floor heating system, individual ceiling air conditioning, hair dryer, towel, shampoo, rinse, body shampoo, body lotion, water. Check-in / Check-out Check-in : 15:00 PM Check-out: 12:00 PM
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PRE-STAY Pre-stay Survey: http://goo.gl/forms/4vcylTcvCw Central Park hotel This hotel is main accommodation hotel during whole conference, so it is highly recommended for you to choose this hotel as your pre-stay accommodation in terms of convenience and price. Price: 66,000 KRW/3 people can stay in one room (per day) Bus Fee: 7,000 KRW (from the hotel to Global Village venue) Meal: Not provided. Check-In Process: Please prepare 29,000 KRW in cash. You will check-in in the lobby of the hotel and CC will allocate your room. You cannot cancel once you
applied for pre-stay. Hongdae Guest Houses Price: About 20,000~30,000won
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POST-STAY Central Park hotel This hotel is main accommodation hotel during whole conference, so it is highly recommended for you to choose this hotel as your pre-stay accommodation in terms of convenience and price. Price: 66,000 KRW/3 people can stay in one room (per day) Meal: Not provided.
Check-In Process: Please prepare 29,000 KRW in cash. You will check-in in the lobby of the hotel and CC will allocate your room. You cannot cancel once you applied for pre-stay. Homestay Opportunity Corresponding to high demand on post Homestay Program, CC team prepared more opportunities. If you want to experience real Korean life, CC team recommends you to experience Homestay Program provided by Incheon International Relations Foundation. ▶ Date: 27th Mar 19:00 P.M. - 28th Mar 10:00 A.M. ▶ Fee: 25,000 KRW ▶ Register here >> http://goo.gl/forms/4vcylTcvCw (You can register homestay program at page 2) ▶ Note - * Only delegates who register until to 16th Mar, 5:00 P.M. can get this chance. - **If you register once, you cannot cancel it. If you already have registered in the previous application round, you don’t need to apply again. - On 27th, the last day of 2015 APC, delegates who apply for this program will have a meeting with the Foundation. After the meeting, host family will come to pick you up. - Payment is proceeded on 21st during check-in process.
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POST-TOUR
• 27 ~ 29th, March • •
Two-day tour discovers the beautiful architecture and landscape of Seoul while learning about its history. Additional survey for confirmation of post tour will be sent soon with exact price.
We will stay at guesthouse in Hongdae. Hongdae (the area in front of Hongik University) is a neighborhood known for its youthful and romantic ambience, underground cultures, and freedom of selfexpression.
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DAY 1 ** This is TENTATIVE agenda. CC Team is adjusting the post-tour agenda following the APC schedule. 15:00~ Leaving Main Venue 17:00~ HongDae Guest house Check-in & Dinner 19:00~ Taking City-tour bus at Gwanghwamun gate 21:00~ Arriving Guest house
SEOUL
DAY 2 9:00~ Breakfast 11:00~ Gyeongbokgung Palace Tour 12:30~ Lunch 14:00~ Bukchon Hanok Village 18:00~ Dinner 20:00~ Han River Tour & Supper 22:00~ Arriving Guest house - 11 -
NIGHT EVENTS
Wednesday, 25th March Plenary of Central Park (expected)
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After you visit Korean traditional market and try Korean style foods, it’s time to play! Eight kinds of Korean traditional games prepared by CC! You might know some of the games, but most of them would be unfamiliar. However, don’t worry! CC will explain and you’ll understand the rules easily! Have fun and enjoy exotic games, you had never experienced before!
(1) 땅따먹기 (Ttang ta meuk ki) The number of participants : All There are 8 boxes numbered from 1-8, marked with choke, on the ground. This game is to reach number 8 starting from number 1, using pebble.
(2) 무궁화 꽃이 피었습니다 (Sharon flower has just bloomed!) The number of participants : All You can move only when Sul-rae, tagger in Korean, says ‚Sharon flower has just bloomed.‛
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(3) 단체줄넘기 (group jump-rope) the number of participants : All ① Every players stand by the line. ② If CC members turn the line, everyone jump at the same time. ③ The team which jumped rope more number of times wins the game.
(4) 제기차기 (Jegichagi) the number of participants : 3 of each team
① Players hit a small object called jegi with their feet. ② Count the total number of hitting jegi by 3 persons. ② The team which hit jegi more number of times wins the game.
(5) 알까기 (flicking go stone) the number of participants : All ① Each player line up go stones of 10
② Move stones by flicking fingers to push the other team's stones out of the board.
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(6) 꼬리잡기 (Catch the tail) The number of participants : All ① Each team, Choose one person who will be head of team.
② The other people stand behind the head and grab the waist of person who is in front of each person. ③ If one head grab the other team’s tail person, the team which includes head wins. And If one team’s line is cut, the team loses. ④ We have 3 rounds. The team that wins twice will be winner team.
(7) 딱지치기 (Hit the “ttak-ji”) The number of participants : All
(8) 얼음땡 (Ice-Clangor) The number of participants : All ① By the rock-paper-scissors game, Choose the tagger. ② People except the tagger should get around no to be caught by the tagger.
③ People except the tagger can use the ‚Ice‛ chance. If you say ‚Ice‛ and don’t move when you are likely to be caught by the tagger, the tagger can't catch you. ④ Iced person can’t move until un-iced people touch the person and say ‚Clangor‛ ⑤ If all the people is iced, the team of the tagger at the moment wins. ⑥ We have 3 rounds and one round is 4 minutes. When time’s up, team of the tagger at the moment loses.
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HOW TO LIVE IN SEOUL
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GENERAL INFORMATION Weather
• You can check it here: http://web.kma.go.kr/eng/index.jsp
Country Code/ Local Code •
Country Code: +82
•
Area Code - Seoul: 2 - Incheon(where we stay): 32
•
How to dial to South Korea cellular Dialing format for calls to a cell phone: +82 – 10 – 1234-1234 Dialing format for calls to a local area: +82 – 32 – 1234 - 1234
Korea Standard Time •
GMT +9
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HOW TO USE SUBWAY
▲ If you click above image, you can see subway map more clearly and in detail.
Incheon Int’l Airport Station : Airport station. We will pick you up on this station. Gyeyang : Transition station. You should change subway line from ‘Airport railroad’ to ‘Incheon 1.’ Central Park : Accomodaition&Pre-stay. You will stay ‘Songdo Central Park Hotel’ for 7days near this station. Campus Town : Logi. Every session and most of events will be held ‘SUNY’ near this station. Hongik Univ : Post-stay&Post tour. If you choose post tour with us, you will stay here. Gwanghwamun : Global village. GV will be held here with us and Korean.
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Seoul’s transportation system is very convenient. At first glance, it might look complicated, but if you use this system just once or twice, you will recognize its convenience.
We will provide you with two materials about how to use the subway. These are made by ‘Seoul metro’ corporation for foreigners who want to use the subway. Therefore, they are reliable and easy to obtain information.
How to use the subway (http://smrt.co.kr/main/publish/view.jsp?menuID=002001001#howTo2) The easy & handy subway partner : (http://english.visitkorea.or.kr/e_book/ecatalog.jsp?Dir=274&catimage=)
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EXPENSE
Water From \ 1,000won
Korean food set From \7,000won (different depend on region)
Portable tissue From \1,000 won
Snack From \1,500 won
Burger set From \3,000won
USIM card From \7,000 won - 20 -
FINAL CHECKLIST
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CHECK-LIST 1
Formal outfit for Gala Dinner
Smart casual for Y2B
Things you need for Global village - 22 -
CHECK-LIST 2 Passport, Visa information, ID photos Visitor Insurance Waiver Form Money/credit card (emergency fund) Toiletries(toothbrush, toothpaste, feminine
products)/Towel Personal medicine Personal hygiene items Note taking material Laptop/ipad
Slippers Consent(220v) USIM card Water bottle Clothes for 1 week
CRAZY PASSION FOR 2015 APC!! - 23 -
2015 APC OFFICIAL MERCHANDISE Survey for Pre-order http://goo.gl/forms/4vcylTcvCw
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T-SHIRTS Size
S
M
L
XL
2XL
3XL
cm
90
95
100
105
110
115
Chest
46
49
52
55
57
59
Total Length
61
64
68
71
74
77
ďƒź Scene Order: 15,000won (Limited amount. (First come, first served)
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HOODIE
ďƒź Scene Order: 29,000won (Limited amount. First come, first served)
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BAND 2,000 won (Limited amount)
STICKER 1,500 won (Limited amount)
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PAYMENTS & CANCELLATION POLICY
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1. DELEGATE FEE Total DG Fee: 388,800 KRW - DG Fee: 353,500 KRW - Damage Fee: 35,300 KRW Important note: The same DG Fee applies to all rounds (1st, 2nd & 3rd). However, cash on site payments paid on Day 0 are differentiated, for more reference revise our payment methods.
2. CANCELLATION POLICY Free of charge cancellation: - Until March 7 at 23:59 GMT+9 (Applies only to 1st & 2nd round) Cancellation Fee: - 1st & 2nd round: 212,350 KRW (Applies from March 8 to March 13 23:59 GMT+9)
Full DG Fee 353,500 KRW (Applies from March 14) - 3rd round: Full DG Fee 353,500 KRW
3. PAYMENT DG Fee Payment Deadlines - 1st & 2nd round - March 13 at 23:59 GMT +9 - 3rd round - March 17 at 23:59 GMT +9
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Payment Methods
Bank/Wire Transfer - Bank: KOOKMIN BANK (국민은행) - Bank Account Number: 205701-04-123448 - Bank Address: 국민은행 본점 주소 5th FL. Kookmin Bank Bldg. 84 Namdaemun-Ro, Jung-gu, Seoul, Korea - SWIFT CODE (B.I.C.): CZNBKRSE
Cash on site - Pay on Day 0 (Check-in) - Total DG Fee: 427,000 KRW DG Fee: 391,700 KRW Damage Fee: 35,300 KRW
Payment Procedures Bank/Wire Transfer - MCVPs Finance should collect the full amount for each delegation and pay the DG Fees of his/her entity and transfer them together at once (This is done in order to avoid extra wire transfer fees) - You can transfer/wire the fees through any bank that accepts
SWIFT CODE transactions. The wire fees would be as follows: 10,000 KRW + Your bank’s wire fee For example, if you were wiring fees for 5 DGs it would be: Entity’s delegation fees = 1,944,000 KRW (388,800 KRW multiplied by 5) + 10,000 KRW + your bank’s wire fee Remember, overseas remittance charge is each entity's responsibility.
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- All DG Fees should be processed in Korean Won (KRW) or the equivalent amount in your local currency, since the bank would automatically exchange currencies. (For more -reference check with your bank and CCVP F) - Please, provide CCVP F with valid evidence of your wire/transfer via email after making the payment to: kyusub.lee@aiesec.net . Also let us know the estimate time your bank takes to successfully clear the transaction.
- CCVP F will confirm your payment upon receiving your payment. - In the case of any difference between the amount sent and the amount received, due to bank errors, CCVP F will invoice you for the remaining amount, which should be cancelled on Day 0. (Exceptional cases) Cash on Site - To be paid on Day 0, March 21st (Check-in) in Korean Won. ďƒź Delegation Receipts The receipts for your delegation will be send to your MCVP F once
full payments have been made.
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ďƒź Exceptional Cases - If a VISA is rejected WITHIN AND NO LATER THAN MARCH 20th and the delegate correctly submitted all the documents on time following the timelines given by the Diplomatic-consular post he/she can proceed with a request of reimbursement. - In order to forward this request of reimbursement the delegate has to send a scanned copy of his/her VISA with the seal "VISA rejected"
- The CCVP F and AK MCVP F&L will analyze the information provided and eventually will refund 85% of the total DG Fee (330,480 KRW) withholding 58,320 KRW in order to cover all accommodation cancellation fees. For further assistance, feel free to contact CCVP Finance, Kevin:
kyusub.lee@aiesec.net
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CONTACT Confirmed Delegates may contact the CC members in charge of each country for inquiries
Delegate Service Team CCVP : Takho Kim Ahyeon Jo ahyeon.jo@aiesec.net
Singapore, Indonesia USA and others(none AP countries)
Dongchan Lim dongchan.lim@aiesec.net
Indonesia
Hakyung Kwon hakyung.kwon@aiesec.net
India, Vietnam
Jaeyeon Jung jaeyeon11.jung@aiesec.net
Malaysia, Mongolia, Oman
Seokjin Nam seokjin.nam@aiesec.net
Hong Kong, Sri lanka
Seonwoo Park sunwoo.park@aiesec.net
Australia, Cambodia, Philippines
Takho Kim takho.kim@aiesec.net
Japan, Korea
Woori Jo woori.cho@aiesec.net
Egypt, Taiwan, Thailand, Nepal
Jihyeon Kim jihyeon.kim@aiesec.net
MoC, New Zealand
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For more information you can refer to: Official Website www.2015apckorea.or.kr Facebook www.facebook.com/2015apckorea
If you are Chief Delegate, please fill in this form by 16th: 2015 APC Official Delegate List: http://goo.gl/FTGZgw This is an official channel that you can start awesome collaboration with other entities.
Only chief delegates are required to fill in this spreadsheet. If you don't fill in by the deadline, CC team will assign the role of chief delegate to one delegate of your entity.
If you want pick-up service, please fill in this form by 16th: http://goo.gl/forms/uhv9zfpH7z
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