Contents 3 - 2015 APC Facilitators
6 - Main Venue 11 - Main Events 15 - 2015 AP Youth Speak Forum
18 – Payments & Cancellation Policy 23 - Airport Pick up 24 - Post Tour
27 - Check-list 28 - Contact
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Welcome Official Delegates. Less than 2 weeks to go! The CC is preparing all the materials. To make things easier for all of you, here are some friendly reminders.
March 21 – 27, 2015 SUNY Korea(The State University of New York)
March 23, 2015 SUNY Korea(The State University of New York)
March 21, 2015 Gwanghwamun Square , Seoul
March 27 – 28, 2015 Seoul
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2015 APC FACILITATORS
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PROUDLY INTRODUCE! THE AWESOME FACILITATORS
Laura Law AI VP Operations AP
Ana Saldarraiga AI VP Operations WENA 1516 term PAI Elected
Ana Sofia Espejo AI VP TM
Gordon Ching AIVP Digital Marketing
Karolina Piotrowska AI VP PR
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Mei Yi Kok MCP AIESEC in Australia
Ardian Widjaja MCP AIESEC in Indonesia
Amy Phan MCVP TM AIESEC in Vietnam
Julia Faria MCVP oGIP AIESEC in Brazil
Ste Phan Luecke MCVP BD AIESEC in Singapore
Mesut Cingillioglu MCVP Operations AIESEC in Turkey
Kishore RT MCVP Finance AIESEC in India
Federico Restrepo MCVP ICX AIESEC in Australia
Dey Dos LEAD Facilitator
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MAIN VENUE The State University of New York, Korea
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MAIN PLENARY - CONCERT HALL -
All Sessions & Events (except Global Village & Youth Speak Forum & Gala Dinner) will be held in this concert hall. In front of the entrance door, coffee&snack booth will be prepared.
The Concert Hall is located on the opposite side of the Auditorium
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YOUTH SPEAK FORUM - SMALL THEATHER -
The Small Theater is located on the 5th floor of the Multi-Complex
Youth Speak Forum opening & closing
will be held in this theater. Food is not allowed in this theater.
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YOUTH SPEAK FORUM - LECTURE HALL & CLASS ROOM-
3. Y2B Session
-Lecture hall & Class room
Youth Speak Forum sessions will be held here Food is not allowed in every room
Classrooms are located from the1st to 3rd floor of Academic Building A and B.
Lecture hall is located on the 1st floor of the Academic Building A
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#APC2014Philippines
MEALS - CAFETERIA -
ďƒź Operation Time Breakfast : 8:00-9:00
Lunch : 11:40-1:00 Dinner : 5:30-7:00
Cafeteria
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MAIN EVENTS
Global Village Gala Dinner
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GLOBAL VILLAGE - GWANGHWAMUN SQUARE-
Global Village is an event which opens the door of APC 2015.
Purpose of this event is to promote cultural exchange and understanding among delegates and Korean citizens. It will be a great chance to introduce your country.
Date: 21st March, 14:00-17:30 Venue: Gwanghwamun Square
Time
Contents
12:00-14:00
Preparations (Booth set-up, Rehearsal for stage events)
14:00-14:30
Booth open
14:30-14:40
Opening
14:40-15:20
Traditional dance performances
15:20-16:20
Traditional Costume Fashion Show + Interview Time
16:20-16:50
Stage events with delegates and citizens
16:50-17:00
AIESEC Dance
17:00-17:30
Closing/ Clean Up and move to main venue
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GLOBAL VILLAGE PREPARATION HEY AIESEC ! CC team would like to give you some notices to successfully hold Global Village. 1. Prepare your country’s traditional costumes. You will need them for traditional costume fashion shows on stage. Delegates who best represent their countries will be chosen by Korean citizens. So prepare to showcase your country’s culture! 2. Prepare packed foods, costumes, pamphlets, booklets or other materials to represent your country.
Anything is OK! You will display them on your booth. 3. Time for traditional dance performances is prepared! If you want to participate in this event, Chief delegate should upload performance videos on YouTube and send link to Amy (CCVP E&F) until March 14th 23:59: jihee.won@aiesec.net
Length of the performance should be 8-10 minutes. 4. There will be stage events, in which delegates and Korean citizens participate together. So we need your active participation
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GALA DINNER - Central Park Hotel-
After the last session of the conference, you’ll have time to dress up and move to the hotel. There will be AI Awarding to celebrate the achievements of entities. After that, you will have time to enjoy buffet style dinner and freely network with others while having dinner.
Date: March 26th, Thursday 19:00~23:00 Venue: Central Park Hotel, Songdo (10 minutes from SUNY Korea)
Time
Contents
19:00– 20:00
Dress up and get prepared!
20:00 – 21:00
Move to Central Park Hotel by bus
21:00 – 22:00
AI Awarding / buffet style dinner
22:00 – 23:00
DANCE TIME ( AIESEC Dance and K-POP)
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2015 AP YOUTH SPEAK FORUM
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2015 AP YOUTH SPEAK FORUM Asia Pacific Youth:
Lead your now, Shape the future Asia Pacific is home to more than 60% of the world’s youth population and at the same time one most developing regions. Through this event we want Asia Pacific Youth to be empowered to take a more active role in society and make the essential decisions NOW that will SHAPE the future of the region to lead INTEGRATION and INNOVATION.
Topics Diversity in the Workplace
Women Empowerment
Social Entrepreneurship
Technological Transformation
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AGENDA
Opening Remarks Spark Space
Young Entrepreneurs Talk
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PAYMENTS & CANCELLATION POLICY
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1. DELEGATE FEE Total DG Fee: 388,800 KRW - DG Fee: 353,500 KRW - Damage Fee: 35,300 KRW Important note: The same DG Fee applies to all rounds (1st, 2nd & 3rd). However, cash on site payments paid on Day 0 are differentiated, for more reference revise our payment methods.
2. CANCELLATION POLICY Free of charge cancellation: - Until March 7 at 23:59 GMT+9 (Applies only to 1st & 2nd round) Cancellation Fee: - 1st & 2nd round: 212,350 KRW (Applies from March 8 to March 13 23:59 GMT+9)
Full DG Fee 353,500 KRW (Applies from March 14) - 3rd round: Full DG Fee 353,500 KRW
3. PAYMENT DG Fee Payment Deadlines - 1st & 2nd round - March 13 at 23:59 GMT +9 - 3rd round - March 17 at 23:59 GMT +9
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Payment Methods
Bank/Wire Transfer - Bank: KOOKMIN BANK (국민은행) - Bank Account Number: 205701-04-123448 - Bank Address: 국민은행 본점 주소 5th FL. Kookmin Bank Bldg. 84 Namdaemun-Ro, Jung-gu, Seoul, Korea - SWIFT CODE (B.I.C.): CZNBKRSE
Cash on site - Pay on Day 0 (Check-in) - Total DG Fee: 427,000 KRW DG Fee: 391,700 KRW Damage Fee: 35,300 KRW
Payment Procedures Bank/Wire Transfer - MCVPs Finance should collect the full amount for each delegation and pay the DG Fees of his/her entity and transfer them together at once (This is done in order to avoid extra wire transfer fees) - You can transfer/wire the fees through any bank that accepts
SWIFT CODE transactions. The wire fees would be as follows: 10,000 KRW + Your bank’s wire fee For example, if you were wiring fees for 5 DGs it would be: Entity’s delegation fees = 1,944,000 KRW (388,800 KRW multiplied by 5) + 10,000 KRW + your bank’s wire fee Remember, overseas remittance charge is each entity's responsibility.
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- All DG Fees should be processed in Korean Won (KRW) or the equivalent amount in your local currency, since the bank would automatically exchange currencies. (For more -reference check with your bank and CCVP F) - Please, provide CCVP F with valid evidence of your wire/transfer via email after making the payment to: kyusub.lee@aiesec.net . Also let us know the estimate time your bank takes to successfully clear the transaction.
- CCVP F will confirm your payment upon receiving your payment. - In the case of any difference between the amount sent and the amount received, due to bank errors, CCVP F will invoice you for the remaining amount, which should be cancelled on Day 0. (Exceptional cases) Cash on Site - To be paid on Day 0, March 21st (Check-in) in Korean Won. ďƒź Delegation Receipts The receipts for your delegation will be send to your MCVP F once
full payments have been made.
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ďƒź Exceptional Cases - If a VISA is rejected WITHIN AND NO LATER THAN MARCH 20th and the delegate correctly submitted all the documents on time following the timelines given by the Diplomatic-consular post he/she can proceed with a request of reimbursement. - In order to forward this request of reimbursement the delegate has to send a scanned copy of his/her VISA with the seal "VISA rejected"
- The CCVP F and AK MCVP F&L will analyze the information provided and eventually will refund 85% of the total DG Fee (330,480 KRW) withholding 58,320 KRW in order to cover all accommodation cancellation fees. For further assistance, feel free to contact CCVP Finance, Kevin:
kyusub.lee@aiesec.net
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AIRPORT PICK-UP Arrival by Flight on 19 & 20 March
Pick-up time @Incheon International Airport : 9:00 AM – 23:00 PM – Using subway Arrived delegates will be formed into groups by their arrival time. Pick-up would be on 10:30 AM, 2 PM, 5:30 PM, 9 PM, 11PM. For those who cannot meet up to these pickup times, we will provide you specific guidelines from airport to find their way to their respective pre-stay accommodations. (It would not be so difficult to find, so do not worry so much) Arrived delegates should assemble at gate C of arrival terminal. There will be a CC member to meet the delegates upon their arrival to instruct on gate C. When you arrive at Hongdae Station (the station near to our pre-stay), there will be also CC member who will pick you up. Please prepare about 7,000 KRW(won) in cash, since it would be needed when you take subway. Emergency call : +82-10-2534-6336 / +82-10-3453-3730
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POST-TOUR
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POST-TOUR
• 28 ~ 29, March • •
Two-day tour discovers the beautiful architecture and landscape of Seoul while learning about its history. Payment: 150,000(KRW) – Cash on site at Day 0(21st, Mar)
We will stay at guesthouse in Hongdae. Hongdae (the area in front of Hongik University) is a neighborhood known for its youthful and romantic ambience, underground cultures, and freedom of selfexpression.
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DAY 1 15:00~ Leaving Songdo 17:00~ HongDae Guest house Check-in & Dinner 19:00~ Taking City-tour bus at Gwanghwamun gate 21:00~ Arriving Guest house
SEOUL
DAY 2 9:00~ Breakfast 11:00~ Gyeongbokgung Palace Tour 12:30~ Lunch 14:00~ Bukchon Hanok Village 18:00~ Dinner 20:00~ Han River Tour & Supper 22:00~ Arriving Guest house - 26 -
CHECK-LIST
Concentric plug(220v) Medicine
Personal items Toiletry/Towel Slippers Umbrella Sunglasses Sun cream Camera Credit Card Laptop/Pad Emergency fund Visitor insurance Waiver form
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CONTACT Confirmed Delegates may contact the CC members in charge of each country for inquiries
Delegate Service Team CCVP : Takho Kim Ahyeon Jo ahyeon.jo@aiesec.net
Singapore, USA and others(none AP countries)
Dongchan Lim dongchan.lim@aiesec.net
Indonesia
Hakyung Kwon hakyung.kwon@aiesec.net
India, Vietnam
Jaeyeon Jung jaeyeon11.jung@aiesec.net
Malaysia, Mongolia, Oman
Seokjin Nam seokjin.nam@aiesec.net
Hong Kong, Sri lanka
Seonwoo Park sunwoo.park@aiesec.net
Australia, Cambodia, Philippines
Takho Kim takho.kim@aiesec.net
Japan, Korea
Woori Jo woori.chp@aiesec.net
Egypt, Taiwan, Thailand, Nepal
Jihyeon Kim jihyeon.kim@aiesec.net
MoC, New Zealand
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For more information you can refer to: Official Website www.2015apckorea.or.kr Facebook www.facebook.com/2015apckorea
If you are Chief Delegate, please fill in this form: 2015 APC Chief Delegates List: http://goo.gl/FTGZgw
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