2021 Q3Q4 National Conference Bidding Special Round AIESEC in Taiwan 21.22 term
Table of Contents
01
Words from Meeting & Bid SC
02
Selection Timeline & Rules
03
Conference Information
04
Questionnaire
Words from Meeting & Bid SC Hey AIESEC in Taiwan! AIESEC Conference is calling! Calling for the most ambitious people with limitless creativeness to make AIESEC Conference more than amazing. To ignite the whole spirit of AIESEC in Taiwan, we need the warriors to showcase the spirit with the conference! The role is never just an organizing committee, we encourage you to think and take yourself as a national leader to inspire the whole entity with passion. Besides, to learn and earn experiences from how to manage and lead the team through the organizing committee. This journey will not be easy but worthwhile. In this Conference Bidding Booklet, you will find the information of all the bidding conferences and the requirements to submit your bid. We are very excited about releasing these opportunities and looking forward to seeing the best of you in each application.
2021 Q3Q4 National Conference ● Impact Conference ● 2022 Winter National Conference
Who can Apply Base on AIESEC in Taiwan compendium 9.3.1.3.1 1. Full Membership 2. First year or second year in Members in Alert 3. Official Extension
Selection Timeline Oct. 7th 開徵 DDL: Oct. 9th 12:30 p.m.
Oct. 10 投票、討論MoU
Oct. 9th 結果公告 DDL: Oct. 9th 23:59
Oct. 10 MoU 簽署 DDL: Oct. 10th
Summit Rules 1.
All the subjects in application package should be complete to English.
2.
Please send all the files in one package(rar/zip file)
3.
The application package should be named as the following format: 2021 AIESEC in Taiwan National Conference Application_(Conference Named short)_XXU
4.
The deadline for application please follow the selection timeline
5.
Please send a package to people below (taiwan@aiesec.net) (bidforaiesec@gmail.com)
6.
The subject of your email should be named the same as the application package.
01
2022 Winter National Conference
2022 Winter National Conference Conference Objective ● ● ● ●
22.23 MCP Election External Engagement National Spirit build up 2021 National Team Closing、2022 National Team Closing
Conference Date ●
1/21-1/27
Conference Scale ●
80 ppl maximum
Conference special requirements ● ● ● ● ●
The main Venue needs to be flat plenary, no fixed seat but needs the chair. Faci room needed (Must be near main plenary) Prefer plenary and accomodation at the same venue. Need to provide pre-stay accommodation, whole conference accommodation, and pre-meeting meals for Conference Team. (including Chair, Agenda Team, OC Team) Need to cover the OC Team’s traffic fee during the conference.
Application Questionnaire
Motivation
1. Please describe the bidding motivation of the conference your LC is going to bid? 2. List 3 MOS(Measure of Success) of this conference?
Reality Sensing
1. What will be the biggest challenge your OC team or LC will face? 2. List down 3 pros and cons (each) if your LC bid the Conference
Experience of holding
Please list down the conference that your LC have held in recent 3 years with the following content : (a)Conference Name (b)Term of hosting (c)The financial status of the conference(Earning or Deficit/and its amount) (d)Partnerships (Current existed and potential)
The human resource of OC team Please propose : 1. Please draw the structure of OC team(OCP and OC FN are required). 2. Please describe the JD of each position of OC team. 3. Please note down the experience related to holding the conference of every OC 4. Please provide the timeline of recruitment of OC Team. P.S. OCP needs to attend bidding event to present rough concept of the conference (LCP can be OCP Proxy).
Logistic proposal for the conference Please propose : 1. Please provide at least 2 possible venues for the conference, including information about possible main plenary, location and price 2. Accommodation of bidding conference (wNCF only)
Financial 1. Please show the budget with worst, ideal and best case scenario of the conference and explain the possible risks 2. Please show the maximum cash amount of your LC which can be turnover to support conference operation. 3. The Budget should include Conference Venue, the required cover cost (e.g. transportation of MC) P.S. Please attach the budget proposal in the application.
Timeline 1. Please provide OC timeline for this conference. (From successful bidding day to conference start, which should include promotion, sponsorship management, MC communication, and OC execution.) 2. Please provide the timeline of recruitment of OC Team.
Specific Questionnaire for wNCF
MC-OC Stakeholder Management What's the ideal position between MC and OC team communication to support conference happen?
External Relations 1. Present a plan with possible partners and sponsors for the conference. 2. What's your goal of cash sponsorship for the Summer National Conference? 3. What’s the market value of Summer National Conference for external to support in cash/ in kind of sponsorship? 4. Please list down the potential partner and concrete target purpose of this conference (e.g. cash amount, Material, sponsorship amount and so on.
Other Requirements for Every Conference
The Specific Requirements for Every Conference ● Insurance To be discharge the OC team needs summit the following documents for closing reports ● ● ● ●
Budget Follow-up Income and expense statement List of external contacts taken for the conference An evaluation of the conference
Looking forward to your
Looking Forward to your Application AIESEC in Taiwan 21.22 term