NATIONAL CONFERENCE
Bidding
AIESEC in Taiwan 2223
The Word From Meeting&Bid SC
HeyAIESEC in Taiwan!
AIESEC Conference is calling!
Calling for the most ambitious people with limitless creativeness to makeAIESEC Conference more than amazing.To ignite the whole spirit ofAIESEC inTaiwan, we need the warriors to showcase the spirit with the conference!
The role is never just an organizing committee, we encourage you to think and take yourself as a national leader to inspire the whole entity with passion. Besides, to learn and earn experiences from how to manage and lead the team through the organizing committee.
This journey will not be easy but worthwhile. In this Conference Bidding Booklet, you will find the information of all the bidding conferences and the requirements to submit your bid. We are very excited about releasing this opportunity and looking forward to seeing the best of you in each application!!!
Who can apply Based on AIESEC in Taiwan compendium 8. 2. 1. 1. 2. 4 1. Full membership 2. First year in member in alert 3. More than one cooperate but one of it need to be full membership or first year in member in alert
Selection process 1/20 第一徵(最終）DDL Reminder： 本次Bidding 只會開放一徵，1/20過後若無人 投遞，將在兩天內公布Mandate 分會。
Sumit rules 1.All the subjects in application package should be complete to English. 2. Please send all the files in one package(rar/zip file) 3.The application package should be named as the following format: ２２２３ AIESEC inTaiwan National ConferenceApplication_(Conference Named short)_XXU 4.The deadline of application is 2023/1/20 23:59 5. Please send package to people below 2223 MCPSherry Chen 2022 Meeting & Bid SC (bidforaiesec@gmail.com) 6.The subject of your email should be name the same as the application package.
1 Impact Conference
Conference Objective 1.社會議題理解(30)、leadershipTraining(30)、AIESEC Essence Connection(30)、AIESEC Imapct Sharing(10) Conference Date & Time 2023/4/22-4/23 Conference Scale(Number of delegates) 250-300 Conference Special Requirement 1.The main Venue needs to be flat plenary (平坦式場地) , no fixed seat but need chair. 2. Faci room needed(Must be near main plenary) 3. Need to provide meal and accommodation within pre-meeting and the whole conference for the following list: 主席(Chair)、大會秘書(Conference Manager)、籌備委員會(OC)、講師 團 (Faci team) 4. Need to provide for 小隊輔(HomeGroup FaciTeam) meal and accommodation in the whole conference. (except for pre-meeting)
Returnee summit
2
（South& north）
Conference Objective -To complete EP's journey and develop returnees' leadership by facilitating their IOJ to achieve leadership development. -OGV EPexperience closing(50)、16 Standards Fulfillment(50) Conference Date & Time South: 9/9 North: 9/10 Conference Scale(Number of delegates) North - 60-80 South - 60-80 Conference Special Requirement 1.The main Venue needs to be flat plenary (平坦式場地) , no fixed seat but need chair. 2. Faci room needed(Must be near main plenary) 3. Need to provide meal and accommodation within pre-meeting and the whole conference for the following list: 主席(Chair)、大會秘書(Conference Manager)、籌備委員會(OC)、講師 團(Faci team) 4. Need to provide for 小隊輔(HomeGroup FaciTeam) meal in the whole conference.
Outgoing Preparation Seminar
3
（South&
）
north
Conference Objective OGV行前準備事項確認和安全教學(30)、LEAD SESSION(30)、家長說明會(10)、EP Mindsetting and goal(30) Conference Date & Time South: 6/24 North: 6/25 Conference Scale(Number of delegates) North - 60-80 South - 60-80 Conference Special Requirement 1.The main Venue needs to be flat plenary (平坦式場地) , no fixed seat but need chair. 2. Faci room needed(Must be near main plenary) 3. Need to provide meal and accommodation within pre-meeting and the whole conference for the following list: 主席(Chair)、大會秘書(Conference Manager)、籌備委員會(OC)、講師團 (Faci team) 4. Need to provide for 小隊輔(HomeGroup FaciTeam) meal in the whole conference. (except for pre-meeting)
2023 SUMMER National Conference
4
Conference Objective 1. MC on Board 2. National Strategy Planning (LC Re-plan) Conference Date & Time 2023/7/28-8/1 Conference Scale(Number of delegates) 130 Conference Special Requirement 1.The main Venue needs to be flat plenary (平坦式場地), no fixed seat but needs the chair. 2. Faci room needed(Must be near main plenary) 3. Prefer plenary and accommodation at the same venue. 4. NightActivity and Special event budget separated with whole conference budget. 5. Need to provide Chair,Agenda Manager, Conference Manager & Faci's accommodation. (including Pre-stay and duration of the whole conference) 6. Need to provide Chair,Agenda Manager, Conference Manager & Faci's Pre-meeting meal (including Pre-stay and duration of the whole conference) 7. OCTeam Need to cover the traffic fee during the conference.
Application Questionnaires
AIESEC in Taiwan 2223
The motivation for conference bidding 1. Please describe the bidding motivation of the conference your LC is going to bid? 2. List 3 MOS(Measure of Success) of this conference? 3.As an OCP, what’s your expectation of OCTeam? Reality Sensing What will be the biggest challenge your OC team or LC will face? List down 3 pros and cons (each) if your LC bid the Conference Experience of holding Please list down the conference that your LC have held in recent 3 years with the following content : (a)Conference Name (b)Term of hosting (c)The financial status of the conference(Earning or Deficit/and its amount) (d)Partnerships (Current existed and potential)
The human resource of OC team Please propose : 1. Please draw the structure of OC team(OCPand OC FN are required). 2. Please describe the JD of each position of OC team. 3. Please note down the experience related to holding the conference of every OC 4. Please provide the timeline of recruitment of OCTeam. P.S. OCPneeds to attend bidding event to present rough concept of the conference (LCPcan be OCPProxy). Logistic proposal for the conference Please propose : 1. Please provide at least 2 possible venues for the conference, including information about possible main plenary, location and price 2.Accommodation of bidding conference (sNCF only)
Financial
1. Please show the budget with worst, ideal and best case scenario of the conference and explain the possible risks
2. Please show the maximum cash amount of your LC which can be turnover to support conference operation.
3.The Budget should include Conference Venue, the required cover cost (e.g. transportation of MC)
P.S. Please attach the budget proposal in the application.
Timeline
1. Please provide OC timeline for this conference. (From successful bidding day to conference start, which should include promotion, sponsorship management, MC communication, and OC execution.)
2. Please provide the timeline of recruitment of OCTeam.
SPECIFIC QUESTIONNAIRES-SNCF
MC-OC Stakeholder Management What's the ideal position between MC and OC team communication to support conference happen?
External Relations
1. Present a plan with possible partners and sponsors for the conference.
2. What's your goal of cash sponsorship for the Summer National Conference?
3. What’s the market value of Summer National Conference for external to support in cash/ in kind of sponsorship?
4. Please list down the potential partner and concrete target purpose of this conference (e.g. cash amount, Material, sponsorship amount and so on.
2223
Looking
forward to your application AIESEC in Taiwan 2223
