MCVP Application Booklet AIESEC Guatemala 15.16 - 3rd Round by AIESEC Guatemala

MCEB AppliCAtion pACkAgE AiESEC in guAtEMAlA 15.16

3rd Round

A message from the MCPe Dear Applicant, If you opened this document is because you are attending to your leadership call. What is having right now? Why did you open this application? Welcome to AIESEC in Guatemala Member Committee 15.16 Application Form! AIESEC in Guatemala is called to be Bigger and Relevant. This is not an option, is a commitment that we assume. Generation 15.16 must to fulfill the promise we started in 14.15 term and also start to drive AIESEC in Guatemala to the 2020 mid term vision. Being MCEB 15.16 of @Guatemala means break through limits and achievement the history of a country that now like never before needs entrepreneurial and responsible leadership. Being MCEB 15.16 means keep growing, keep the purpose and lead the Gen 2015 to deliver the best AIESEC Guatemala ever. For me, It is a pleasure to have you here as one of the brave candidates that will make part of a process that is so important for AIESEC in Guatemala! I wish you vision, purpose, clarity and actions to run this process. Best success! Ani.

MCEB RolE, Jd’S And tiMElinE

The MCEB The Member Committee Executive Board is the highest leadership and management body of AIESEC in Guatemala. The MCP is the overall responsible for organizational direction and works with National Directors and the Board of Presidents and external bodies such as Government, Supervisory Group among others in the fulfilment of this role. Apart from this core role, the MCEB ensures: • National Planning and Direction; • Development and Growth of the country and the region; •Management of Regional Leadership Team (EBs and NSTs); • Conference Cycle Planning and realization; • International and Global Network Responsibilities; • Information & Resources Distribution; • Development of External Partnerships.

MCEB Member Profile The following is the general profile all members of the MCEB should have. However certain roles may require specific skills depending on the job role: ď&#x192;&#x2DC; KNOWLEDGE ď&#x192;&#x2DC; SKILLS -

Previous Leadership Experience Personal Effectiveness and Time Management Skills Teamwork and team management Planning and prioritizing Facilitation and Coaching Skills Communication and Presentation skills Sales and Financial management Skills Basic IT and Design skills

EXPA & OP management Product development and Packaging Planning and Tracking Programme Flow and Management depending on the programme.

Current MCEB Structure

MCEB Structure 15.16 This is not the final structure of the MC EB Team 2015-2016. It could change taking into account findings of the selection process. The MCP 15-16 is selecting a team as a whole.

JD MCVP F&L OVERALL RESPONSIBILITY: Ensuring the financial sustainability and legality of AIESEC in Guatemala. Managing financial processes of the country at national and local level.

GENERAL INFORMATION: Reports to: MCP Term Duration: 01.07.2015 until 30.06.2016

Responsibilities: To ensure financial sustainability of AIESEC in Guatemala. To ensure proper finance management. To ensure proper investment and reserves management. To support financial governance and transparency of AIESEC in Guatemala. To ensure legality of AIESEC in Guatemala activities. To manage internal and external legal issues. To ensure proper education of membership regarding financial and legality issues and policies. Coordinate the F&L area at local level (preparation of the VPs, organize functional meetings). Filling in global surveys and reports when necessarily and related to the JD. Facilitate BD, ICX and OGX processes.

Functional Transition Responsible Gabriela Alvarez Luna MCVP F&L 14.15 National Contact List

JD MCVP IGIP OVERALL RESPONSIBILITY: Facilitate IGIP program management in projects inside the country, only at national level, guaranteeing the proper implementation and delivery of the product value proposition. .

GENERAL INFORMATION: Reports to: MCP Term Duration: 01.07.2015 until 30.06.2016

Responsibilities:  Creation and tracking of the IGIP National Plan  CEM Strategy implementation (Standard & Satisfaction)  Exchange Pipeline Management  International Cooperation and co-delivery strategy coordination and implementation  Product Development and Product Strategy based  Development of National Sales Strategy for TN Takers and key organizations.  To sustain all existing partnerships of AIESEC in Guatemala by regular interaction, contract negotiations and fidelization. Delivery IGIP National Accounts. To implement and evolve the national account management and sales system. Expand and manage Global Partners accounts in Guatemala Budget tracking together with MCVP F&L  Responsible for IGIP marketing material and promotion strategy.* * We will have a national marketing team that will be managing all the online marketing and helping us with the materials.

Functional Transition Responsible Jonathan Isaza Cano MCVP AD 14.15 National Contact List

JD MCVP TM & OD OVERALL RESPONSIBILITY: Ensuring national growth and development of the entities by coordinating the main strategies that will make them grow in experiences delivered and sustainable resource management.

GENERAL INFORMATION: Reports to: MCP Term Duration: 01.07.2015 until 30.06.2016

Responsibilities: Creation and tracking of the TM National Plan Coordination of TM processes, team minimums implementation, development, management and LCVPs tracking Ensure retention and development of members through membership cycle management, conferences and other educational activities. Developing and assuring proper knowledge management OD Model Strategy and Coaching strategy Entity Planning and Tracking R&R creation and management Analyzing LCs’ state; Revising and tracking membership criteria Responsible for expansion strategy coordination and implementation in sinergy with OGX and BD. Responsable for TMP/TLP marketing material and promotion strategy.* * We will have a national marketing team that will be managing all the online marketing and helping us with the materials.

Functional Transition Responsible Olivio Lima Souz MCVP TM&OD 14.15 National Contact List

JD MCVP IGCDP OVERALL RESPONSIBILITY: Facilitate IGCDP program management in projects inside the country, at national and local level, guaranteeing the proper implementation and delivery of the product value proposition.

GENERAL INFORMATION: Reports to: MCP Term Duration: 01.07.2015 until 30.06.2016

Responsibilities:  Creation and tracking of the IGCDP National Plan  CEM Strategy implementation (Standard & Satisfaction)  Exchange Pipeline Management  International Cooperation and co-delivery strategy coordination and implementation  Product Development and Product Strategy based IGCDP processes Management and LCVPs tracking  Budget tracking together with MCVP F&L  Responsible for IGCDP marketing material and promotion strategy.* * We will have a national marketing team that will be managing all the online marketing and helping us with the materials.

Functional Transition Responsible Elma Stoffelen MCVP ICX 14.15 National Contact List

JD MCVP OGX OVERALL RESPONSIBILITY: Facilitate GCDP and GIP experiences delivered for students and provide strategic direction for the programme in Guatemala.

GENERAL INFORMATION: Reports to: MCP Term Duration: 01.07.2015 until 30.06.2016

Responsibilities:  Creation and tracking of the OGX (GCDP & GIP) National Plan  CEM Strategy implementation (Standard & Satisfaction)  Exchange Pipeline Management  International Cooperation and co-delivery strategy coordination and implementation  Product Development Strategies  Develop and coordinate IXP initiatives in synergy with TM  OGX processes Management and LCVPs tracking  Budget tracking together with MCVP F&L  Responsible for OGX marketing material and promotion strategy.* * We will have a national marketing team that will be managing all the online marketing and helping us with the materials.

Functional Transition Responsible Anahí Coronel MCVP OGX 14.15 National Contact List

Election Timeline

* All the candidates will be evaluated by their applications, interview with MCPe and Virtual Q&A. After that, a shortlist of candidates will be made and those who continue will proceed to be exam for confidence vote in the assembly.

After Elections Transition Responsibilities Official transition starts virtually immediately after election. Elected MCVPs are required to be in Guatemala City physically on the 18th May 2015 for MCEB Transition and for the preparation of the Congress of June. Transition Conditions and Costs Accommodation will be provided for MCEB Members elected. The following individual costs will not be covered during transition: Travel (tickets), Food and Transportation. First MCEB salary will be paid 15 days after the beginning of the 15.16 term by middle of July 2015. Insurance Preparation As MCEB team members, you need to have a general health insurance for the year.

MCEB liFE

MCEB Life Salary The monthly salary is 300 USD paid in Quetzales which is 2400 Quetzales per month, paid in to half, one on the 15 th and the other one on the 30th. The salary is enough to afford basic personal expenses and needs in Guatemala City. You can eat outside for less than 25 quetzales and if you cook by yourself you spend less. Transportation is not a problem because the bus (Transmetro or Transurbano) cost only 1 quetzal and is near from our house and office. MCEB salary fully depends on the financial capability and the current MCEB performance (with a trend to increase in the future) hence the amount may vary and the exchange rate may also define how much is paid out in local currency. Other Costs Covered AIESEC in Guatemala covers to every MCEB member the following costs: Accommodation (rent and servicies) in the MCEB house. National conferences fees and travel expenses. Travel for purposes of AIESEC in Guatemala, like for account management, according to national priorities and budget available, are covered. Personal travel and moving expenses in Guatemala are not. The support for MC members to go to International Conferences depends on the financial situation during the term.

MCEB Life Living Conditions We have a house located near bus stops. We are 4 blocks from the bus stop that will leave us in the office. The house has 5 bedrooms with its own bathrooms; internet all over the house; an equipped kitchen; laundry room with whashing and drying machines; big living and dining room; and a garden. The address is 3ra Avenida, 9-02, Zona 9, Guatemala City.

MCEB Life Working Conditions Our office is in a Coworking Space known as Chamba. There we have the necessary infrastructure to work: server, desk spaces, printer, Wi-Fi, phone, whiteboards, kitchen with microwave and fridge (so you can bring your food to the office), conference room with video bim, ping pong table, etc. Nevertheless, MCEB Members are required to bring their own laptops for their work since is not provided by AIESEC in Guatemala. Also we are 4 blocks from the bus stop that will leave us in the MC House. The address is Vía 5, 1-23, Zona 4. Working Hours Monday to Friday: 40 hours per week. Work on weekends: sometimes mostly during Team Days, Coaching Visits, Summits, Conferences and other planned meetings.

MCEB 14.15

AppliCAtion QuEStionnAiRE MCEB 14-15

MCEB 15.16

To know more about the MCPe Proposal, here you can find her Application Package: Link

Application Package In order to accept the submitted applications, you need to include an application package in .zip with: 1) Motivation Letter (Max. 1 page) 2) CV with contact information (Skype ID, mobile phone, e-mail, first name and surname), AIESEC experience (roles and results) and external experience relevant to the role (Max. 2 page) 3) PDF with completed questionnaire: • All questions need to be answered and all of them must be in English. • From the functional part, you only have to answer all related with the role that you are interested. • You can design your application to express your self as you can. • YouTube video link needs to be included: 5 minutes video presentation and summarizing your application. It could be in English or Spanish. • Max 10 pages (11 with cover page). If you are interested in more than one role, you must answer all the functional parts that you are interested in adding 2 more pages only per additional role. • Font´s size minimum 10 4) One page PDF with summary of application 5) PDF Files of four Endorsement Letters signed from: • Someone you lead in AIESEC. • Former or current leader in AIESEC. • Former or current team mate. • An external (alumni, partner or someone completely unrelated with AIESEC) 6) Completed Belbin Test. Here you will find the file: Link 7) Completed Excel called Selection Inputs (with Interview availability, eneagrama results, allocation priorities and references). Here you will find the file: Link APPLICATIONS MISSING ONE OR MORE OF THESE CONDITIONS WILL NOT BE ACCEPTED. PLEASE DOUBLE CHECK IT BEFORE SUBMITTING IT.

DEADLINE: MARCH 15th 11.59 PM (GMT -6) The application must be submitted to the following e-mails: Anahí Coronel (MCPe 15.16): anahi.coronel@aiesec.net Elma Stoffelen (Election Manager & MCVP ICX 1415): elma.stoffelen@aiesec.net You will receive a confirmation email in 24 hours.

Application Questionnaire Introduction and self awareness 1. 2. 3. 4. 5.

What are the main principles/values that drive your behavior. What is leadership for you? Briefly describe your leadership style. What ‘s your life plan for the next 10 years and how is connected with the role of MCEB in AIESEC in Guatemala? What kind of leader do you need to be in order to lead AIESEC in Guatemala network in the 15.16 term? Application video: Please record a introduction video of your application and attach the link in this questionnaire. The duration must be maximum 5 minutes. It is expected for you to express yourself and orally talk at least in some moment of the video. Include your personal presentation and previous experience in AIESEC. Answer to the following questions: What do you envision for AIESEC Guatemala 2015.2016? Why do you represent the leadership that AIESEC Guatemala needs for the next period?

Organizational Understanding 1. The AIESEC states that our members are interested in Leadership, Management and world Issues. Analyzes AIESEC in Guatemala’s membership: • How true is this statement for our membership? • What we need to do in order to change/improve our membership behaviors and profiles to ensure this statement is true? 2. During our term, the vision and goals for 2020 will be launched and the execution will begin. Think about the current status of the organization, and visualize 2020. How would you describe 2020 globally and nationally in 2020? How to make sure that we will achieve 2015 in AIESEC in Guatemala and be ready for 2020 without losing the focus?

Application Questionnaire AIESEC Guatemala Network 1. 2. 3.

Make a SWOT of AIESEC in Guatemala and explain: • How we can boost our opportunities and strenghts. • How we can improve our weaknesses and reduce our threats. Put on the shoes of our customers (EPs, TN Takers, Members) in each program. What would you start/stop/continue for each of them in order to improve our customers’ experience? (Answer must be based in the new customer flows): A) oGCDP. B) iGIP. C) iGCDP D) oGIP. E) TMP/TLP How would you like to see AIESEC in Guatemala in June 30th 2016? Describe your main 3 milestones.

Specific Questionnaire – F&L 1. 2. 3. 4.

List (at least 3 concrete actions) how you will measure Finance and Legal productivity at Local and National level. What are your 3 Main Drivers and strategies to ensure Financial stability during off peak? If the MCEB or LCs propose a project, which requirements does the proposal need to have for you to accept it and make the investment? Please mention financial and operational requirements, at least 2 each. What is your Legacy for the F&L area to be realized BEFORE June 30th 2016? Specify (3) MoS and (1) Long Term vision.

Application Questionnaire Specific Questionnaire â&#x20AC;&#x201C; IGIP 1. 2. 3. 4.

Analyze term 14-15 main strategies, gaps, development and growth for iGIP (do not limit yourself to numbers), pointing out what would you do differently and why. What do you think we should do as AIESEC to maintain relations with different Stakeholders and continue boosting sales? Think principally in current relationships with Companies, Trainees and Government. What initiatives would you propose to create a sales culture and a sustainable pipeline of sales people in the organization to increase iGIP sales on national level? Develop a six month brief operational timeline for an IGIP Team comprised of one IGIP Ceeder and 4 NST. Consider the focus on new IGIP sales and the Account Management of current national IGIP accounts that generate Re-raising.

Specific Questionnaire â&#x20AC;&#x201C; TM & OD 1. 2. 3. 4.

Analyze the current work of the Talent Management area at the local level . Which would be your main strategies to ensure a effective Team Standards implementation for the LCs? Please present a clear implementation plan. What TM&OD strategies could contribute to a LC in Guatemala reach 100 RE in OGCDP? How can we use R&R to reach this growth? How can you track the network to guarantee this growth? What are the main behaviors AIESEC Guatemala needs to have in the 15.16 context? Why and what you do as MCVP TM&OD to lead the network into these behaviors? What are the main changes that need to happen in the organization to guarantee that leadership development is happening in every experience?

Application Questionnaire Specific Questionnaire – IGCDP 1. 2.

3. 4.

Guatemala faces difficulties to attract EPs for iGCDP program. What will be your strategy in order to ensure supply for the program. (Please give a comprehensive answer taking into account that you will be responsible for the marketing of this program as well) At the moment the program is financially sustainable by the investment made by the INGUAT. If the relationship with INGUAT not continue, what ideas you propose to continue maintaining a financially sustainable IGCDP. Please state a complete plan to guarantee sustainability in our projects. Please, make a draft of your planning to the area considering the goal of 100 X. In this planning you should include a calendar by quarter with main strategies, main cooperations, delivery planning and network management activities. Develop a LEAD program for trainees GCDP and explain what are they going to do and at what time of exchanges will be made.

Specific Questionnaire – OGX 1. 2. 3. 4.

How will be your work with the network and our customers to improve our OGX sales? Think in all that it is needed to pass from a sign up to a match. How will you match all our GCDP and GIP EPs and what should be our country partners to do so? Why those countries? Which IXP initiatives to work with TM do you have in mind to guarantee members going on exchange or EP’s convert into members? What will be your main marketing strategies to promote Global Citizen in a way that guarantees a better conversion rate from sign up to apply? How will you guarantee the implementation of these strategies? List at minimum 3 and explain each one.

You don't hAvE to BE gREAt to StARt, But You hAvE to StARt to BE gREAt.

Good Luck