OCVP Application CONACTION 2018

CONACTION 2018 ORGANIZING COMMITTEE VICE PRESIDENT

APPLICATION BOOKLET

* * T h i s a p p i s o n l y fo r T L ´ s a n d m e m b e r s

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DEAR APPLICANT, It is a great pleasure that we are launching the CONACTION ‘18 Organizing Committe Vice President application process.

A national conference is always a challenge, as it involves a huge responsability within the network. Being in charge of the next national congress is going to be a great and exciting experience, we encourage you to leave your confort zone and to take part in this journey, which will impact all the memeber within our entity.

Dare to make things happen!

This booklet contains all the necessary information about the congres, the job description and the application procedure.

GOOD LUCK!

CIERRE DE APLICACIONES

17/06 Lanzamiento de Aplicaciones

20/06

Anuncio OCVP´s Electos

21/06

Entrevistas

21/06

OCP

OCVP DELEGATE

OCVP MKT

OCVP FNZ

OCVP LOGISTICS

Conference Responsabilities: 1.

Ensure that all conference rooms, guest rooms, and meals are set up properly before each session.

2.

Responsible for providing all necessary materials to the Facis and hotel staff

3.

The OC has to be available physically during all the conference and its preparation

4.

Work with the Faci Team, MC, and OC to ensure that all necessary equipment is at the conference

5.

Handle technical set-up and all technical difficulties. Also, during conference usually means that all OC members will be working on Logistics.

Is responsible for registration, attention and communication with delegates. It should propose quick and effective solutions to each of the delegates. Bring the application, registration, acceptance, of the delegates before the congress (creative way) and provide the best experience for them, and report to the OCP

Is the person in charge of managing and controlling the financial resources, income and expenses of the event in order to guarantee and carry out a sustainable event. Responsible for verifying agreements with sponsors and creating a risk plan, and report to the OCP

The VP and CST are in charge of responding to all the logistical needs for the event, which mainly includes: luggage, transportation, meals, materials, audiovisuals, snacks and different session needs, responsible for ensuring the flow of sessions and logistics satisfaction, and have to report to the OCP

Is the person in charge of branding, emotional feeling, motivation, expectations and positioning of the conference. It is responsible for the design, launch, mailing, digital management of the conference image, providing a positive, innovative, visual and understandable image of all the conference, and have to report to the OCP.

PROFILE • Name and contact information (Phone, Facebook, LC, current role) • AIESEC Experience

GENERAL QUESTIONNAIRE 1.

State the AIESEC Conferences you attended and your role on each one. Mention one thing that made each of these conferences special and unique.

2.

Why do you want to be OC for CONACTION 2018? ¿What do you think to get from this conference?

3.

What are your values, and how they define you?

SPECIFIC QUESTIONNAIRES

1. What would be 3 strategies to achieve the goal of delegates?

How can you work with the OC, MC and LCPs to achieve it?

2. What the delegates would see in CONACTION 2018 that you have not seen in other conferences?

3. Which strategy would you use if we are in the second round of registrations and your work plan have not working?

1. What does sustainability mean? What is your role in the conference to make it a sustainable event.

2. Which strategies would you implement to warrant the financial sustainability of the conference?

3. Which would be your main synergies with your OC Team and MC team? ÂżHow are you going to manage that synergy?

1. Analyze AIESEC in Guatemala past conferences and please list

2 GCPs (Good Case Practices) and 2 main issues, all about logistics. Tell me what are your ideas to improve the GCPs and avoid the issues to happen, at Conaction 2018? (If this is your first conference, ask your LCP experience)

2. How would be your principal synergies in the OC team?

3. How can you ensure, from the logistics team, the sustainability of the conference?

1. What would be your main strategies for attraction and expectations campaign?

2. Apart from Facebook, what other social networks or digital

media would you use to attract members to the conference and achieve the goal of delegates? ÂżHow?

3. What would you do to make this conference an irresistible invitation for each delegate to attend?

PROCESS: • General Questions: 3 pag. MAX. • Specific Questions: 4 pag. MAX. •Please send a good quality picture with your application (PNG-JPG Format).

Send your application and your picture in a format zipped into one file to be sent to:

andrea1.pernillo@aiesec.net Joselyn.Vanegas@aiesec.net The e-mail subject and the zipped file have to be named:

“CONACTION_[Current Role]_Entity_NameAndLastName"

DDL: JUNE 20 23:59

CONFERENCE MANAGER

For any questions, at andrea1.pernillo@aiesec.net CEL: 5447 7974

GOOD LUCK!