Winco 2019 ORGANIZING COMMITTEE (OC) Application Booklet
GENERAL INFORMATION We are extremely happy to launch applications for OC Team for WINCO 2018! We are looking for brave individuals willing to step up and give 100% for this thrilling experience as it is. These brave individuals will contribute to create the BIGGEST CONFERENCE AIESEC in Italy has ever seen with 400 delegates. There will be a lot of work within the next weeks in order to deliver this conference, so if you feel like challenging and developing yourself in a national organizational committee experience, go ahead and fill out the application form!
GENERAL INFORMATION • The conference site is: BELLA ITALIA VILLAGE, Lignano Sabbiadoro (UD) • The conference will take place from 30th January to 3rd February for Members, Team Leaders, EBe, EBc , while EPs will join from 1st-3rd February;
GENERAL INFORMATION • There will be 2 OC team: The core team for the membership and the OC for EP LEAD • The core team + only the OCP of EP LEAD should attend the pre-meeting in Milan from 25° January at 10 am til the 28° January. • Both OC Teams should attend the final pre-meeting on site on the 29° January. • Accomodation costs are covered; • Transportation costs are not covered. • Only the transportation cost from Milan to Lignano will be covered.
Application process Applications are open to: Everyone in AIESEC in Italy, both alumni and currents.
You can apply through the following link: http://bit.ly/OCWINCO2018 Proficiency in using Google Suite is required.
Applications will close on 2° December Based on the Application Form response, only a shortlist of applicants will be required to take part in a personal interview.
Depending on the number of applications, the non shortlisted candidates may not receive elaborated feedbacks but will have a response in any case.
timeline 2nd December
DDL Application
3-4° December
Shortlisting and interviews
5° December OC Announcement
Core team CONFERENCE MANAGER OC FINANCE
OC LOGISTICS X2
OC DELEGATES (x2)
OC ICOMM
OC Team is the final responsible of delivering logistical aspects of the conference. General duties include: delegates, venue, transportation and engagement management. The OC Team is accountable to the MC 18.19 and by extension to the whole plenary. Furthermore it’s part of the conference team and is expected to interacts and help FACIs. 100% Accountability and problem solving skills are non-negotiable for all the OC positions for the whole duration of the term. The structure can change during the process.
OC TEAM EP LEAD OCP
OC LOGISTICS
OC DELEGATES
OC ICOMM
OC Team is the final responsible of delivering logistical aspects of the conference, FOCUSING on EPs Experience. General duties include: delegates, venue, transportation and engagement management. The OC Team is accountable to the MC 18.19 and by extension to the whole plenary. Furthermore it’s part of the conference team and is expected to interacts and help FACIs. 100% Accountability and problem solving skills are non-negotiable for all the OC positions for the whole duration of the term.
Ocp ep lead Responsible of : • • • • • • •
General conference management Lead the OC Team EP LEAD Logistical alignment and preparation Ensure sustainability of the conference Constantly report to Conference Manager General OC duties Final report
Profile: • • • • •
English proficiency required Creative and fast Great management skills Great time management Great communication skills to interact with different stakeholders
OC finance Responsible of : • • • • • • •
Budget for conference Selling gadget Gadget booking form management Daily cash flow updating during conference Managing all the payments from delegates General OC duties Final report
Profile: • Finance experience required • Great management skills • Great communication skills to interact with different stakeholders
Responsible of : • • • • • • • • • • • •
OC icomm (x2)
Co-creation and implementation of communication plan Plenary engagement creation and implementation through different channels Showcasing trough different channels Picture taking and showcaising material creation during conference In-kinds on site showcaising Ensuring fast communication with delegates Graphics management and creation Co-creation of video and interactive spaces to enrich delegates experience during breaks of the conference Deep awareness about the message and objective of the conference Final video creation of the conference General OC duties Final report
Profile*: • • • • •
*for OC of EP LEAD is required a profiency in English
OWN a professional camera Marketing experience preferred Graphic skills video editing skills are required. Fast, creative and enthusiastic. Great communication skills to interact with different stakeholders
OC delegates (x3) Responsible of : • • • • • • • • •
Tracking delegates application Rooming and check-in Sugar cubes and badges management Dietary issues management Information downscaling to chief delegates Ensuring synergies for Delegate experience Welcoming delegates at arrival + ideas for welcoming General OC duties Final report
Profile*: • Communicative, enthusiastic, fast and patient. • Good listener and proactive in problem solving.
*for OC of EP LEAD is required a profiency in English
OC logistics (x3) Responsible of: • • • • • • • • • •
Management of food and drinks order Gadget order Parties and gadgets management Roll calls Special effects management Shuttle service management and transportation Break’s and in-kinds logistics Session materials preparation General OC duties Final report
Profile*: • Patient, fast and enthusiastic. • Very solution oriented with good negotiation and communicative skills
*for OC of EP LEAD is required a profiency in English
DOUBTS? flavia.conoscenti@aiesec.net Conference Manager
APPLY! DDL: 2° December