Understanding
Description Discover Rom창nia Beyond Dracula is a project that aims to improve the image of Romania at national and international level, having as a specific target the young population. We do this by showcasing the local culture, people, nature and architecture and by offering a hands-on Romanian experience to the international volunteers, that during the project will write articles, take photos and videos of our country, with the purpose of promoting in.
Numerical objectives • 40 international volunteers •6 bloggers, 2 photographers, 2 videographers in each LC •1 opening and 1 closing ceremony •4 Global Village events and 4 photographical expositions •1000 visitors throughout the Global Villages and expos •350 blog posts •350 Facebook posts •4 LCs involved
Content objectives • Bloggers: 2 articles/week/EP + Article 0 (before) + First Impression + Last Impression •Photographers – 50 pictures/week/EP,
Important
national activities
Activity
Details
Date
Final Responsible
Q&A Online Session (IGCDP/FIN)
Mandatory presence of OCP + VP IGCDP, VP FIN
30 June
Jesus, Italia
PR and Media Plan
To be done by MCVP PR + MKT
20 June
Oana, Italia
Update Website
http://romaniabeyonddracula.aiesec.ro/
1 July
Italia
Visual Materials
Flyers, Posters, T-shirt. We will try to cover it with intel and send it to you.
15 June
Italia
Weekly blog posting
2 articles/week/EP + Article 0, First Impression, Last Impression = 15 articles/EP/project 50 photos/week/EP 1 film/week together
17 July
Trainees to send materials, Italia to post.
Arrivals of trainees
All EPs must be in Romania by 17th July, mandatory pick-up
17 July
Jesus + VPs
Contracts
Track reception of volunteering contract and indemnity form from LCs
20 July
Jesus + VPs
Induction Trainings for Interns
Track implementation of induction trainings: Hard skills and LEAD (goal setting + soft skills)
20 July
Jesus + VPs
Discover Romania
2 trips/week + 1 community event + 1 writing day
20 July
Jesus + VPs
Financial management
Revise local budgets with LCs (20th June) and create national budget tool 1 July
Jesus, Mori
Comun
VP IGCDP
VP Finance
OC Team
Add your contacts here aici ASAP!
Finish MATCHING until 1 July; Insert trainees in this list aici and add trainees in this Facebook group.
Signing the volunteering contract and indemnity form 1720 July, scan them and upload them here. (Create a folder with the name of the project inside the “Summer 2015” folder of your LC).
Organize a photo session with trainees and OC team in the 1720 of July weekend and then send portrait pictures and team pictures for the website.
Weekly OCM with your team and write the output here.
Taskforce meeting VP IGCDP, VP Finance, OCP – Deadline in 14th JUNE: create the final form of the itinerary, activities calendar and budget. Add it in here, on your LC page.
Organize hard-skills trainings (blogging, photography, videography, interviewing), LEAD + goal setting + project understanding + cultural shock 17-20 July
Sign contracts for accommodation and send them scanned to mihai.moraru14@gmail.com
Organize and guarantee delivery of the “project understanding” training and explain the Interns the rules of how their materials should look like when they send them to be published.
GANTT + Action plan + resized budget sent to the MC until 14th June. Insert it in the national SPS.
Have a weekly task-force check on the project, during EB meeting. Make sure the OC has weekly OCMs.
Fill in the arrivals calendar of the trainees in this sps until 10th July
Create final and detailed budget in your LC sheet until 14th June.
Centralize the materials created by the trainees each week in this folder. CREATIONS TRAINEES
Participants’ list of Global Village, photographical expo and community activities (1/week). Name, e-mail/phone, signature – sent to Oana. After each event
Use Hastag proiect: #discoverromaniabeyonddrac ula
LEAD #2, LEAD #3 Follow-up sessions in mid-project (8-9 august) and end of the project (29-30 august) evaluate goal setting, team closure, introspection, feedback, action steps for future.
Collect and centralize all checks and bills, make sure they have correct dates on them and are eligible.
Send the information and visuals of local partners to be posted on the website to Italia until 1st July italia.martinez@aiesec.net
Sales for accommodation transportation, locations for events, and free entrance at touristic objectives. 5th July
Write and send 3 press releases and centralize the media appearances in this sps
For website: send portrait pictures of you and your team and a group picture to Italia until 25th June. italia.martinez@aiesec.net
(IGCDP+FIN+ OCP)
Share every post of the project on your facebook page :D
Thank you for reading!