AIESEC UAE MC Elections 13|14 Member Committee President Application Booklet
United Arab Emirates
www.aiesec.ae
AIESEC United Arab Emirates Member Committee Elections
13.14
Index UAE and the Gulf Region . . . . . . . . . . . . . . . . . . . . 5 AIESEC UAE Background . . . . . . . . . . . . . . . . . . . . 6
Introduction Dear Candidate, Congratulations for taking the first step of a journey that will take you to new challenges, new ides and achievements; a journey of self discovery, passion and courage. A term as MCP is the most exciting and intense experiences that you can live in AIESEC, it provides opportunity to expand your horizons, experience different country and impact a generation. The role you are applying for is demanding, challenging it does not require just a combination of skills and characteristics, but someone who is ready to test his limits, someone who can live and breathe as an MCP; it requires a lot effort, strength and courage. The upcoming term in AIESEC UAE promises to be an exciting one - full of results and learning, but also challenges. The potential for growth is here, both in AIESEC and in the country, but we are barely scratching the surface of what we can achieve for the past
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AIESEC UAE Reality . . . . . . . . . . . . . . . . . . . . . . . 8 11 years. It will be your team that have the responsibility to take it further. AIESEC is now half way towards reaching its mid-term ambition, 2015, and the upcoming term is going to be a defining one in seeing this ambition achieved. From my own experience I can assure you - leading a country towards achieving a goal, towards realizing its potential is by no means easy and carries a large amount not only of responsibility and strength but also personal sacrifice; every second of that experience is more than worth it! Once again, congratulations for taking this step, and good luck! I am more than happy to support you in that journey by answering any questions you may have and providing you all information you may need.
AIESEC UAE MC life . . . . . . . . . . . . . . . . . . . . . . . 9 Role of MC . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Role of the MCP . . . . . . . . . . . . . . . . . . . . . . . . . 12 AIESEC UAE MCP candidates profile . . . . . . . . . . . . . 14 Post Election responsibilities . . . . . . . . . . . . . . . . 16 MCP Election process . . . . . . . . . . . . . . . . . . . . . 17 Your Application package . . . . . . . . . . . . . . . . . . . 18 . Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
yours,
Yana Makaveeva
Member Committee President | 2011 – 2013 AIESEC in the United Arab Emirates
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About UAE and Gulf Region A perspective AIESEC in the MENA region kicked
off at IC 2006 in Poland. Egypt and Morocco were part of the Africa GN and Tunisia being was part of CEE. MENA GN connected these North African countries with the new Middle Eastern countries.
With AIESEC in UAE being established in 2001, and having Bahrain and Qatar to be official expansions at IC 2006, and Jordan becoming an official expansion at IPM 2007, the MENA region is a new and dynamic AIESEC growth network with many opportunities and chances that are yet to be taken. AIESEC in MENA is special and unique, and being part of that GN is an experience on its own.
The United Arab Emirates (UAE) is a federation of seven states formed in 1971 by the then Trucial States after independence from Britain.
The world’s tallest building Burj Khalifa
Since then, it has grown from a quiet backwater to one of the Middle East’s most important economic centers. The seven emirates are: Abu Dhabi(also the capital), Dubai(largest city), Sharjah,
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Ras Al Khaimah, Umm al Quwain, Al Fujairah, Ajman Before oil was discovered in the 1950s the UAE’s economy was dependent on fishing and a declining pearl industry. But since 1962, when Abu Dhabi became the first of the emirates to begin exporting oil, the country’s society and economy have been transformed. The late Sheikh Zayed, ruler of Abu Dhabi and president of the UAE at its inception, was quick to seize on the potential of the oil industry. He oversaw the development of all the emirates and directed oil revenues into healthcare, education and the national infrastructure. The oil industry has attracted a large influx of foreign workers who, together with expatriates, now make up more than three quarters of the population. But the UAE’s authorities also tried to reduce its dependency on oil exports by diversifying the economy, creating booming business, tourism and construction sectors.
approach, Dubai, which has far smaller oil reserves, was bolder in its diversification policy. Particularly during the credit boom that built up after 2000, Dubai sought to turn itself into the financial gateway and cosmopolitan hub of the Middle East. It also began attracting vast amounts of foreign investment for ever more ambitious construction projects, most famously the Burj Khalifa skyscraper - the world’s current tallest man-made structure - and futuristic land reclamation projects, such as the palmshaped artificial Palm Islands. Dubai in particular was hit by the 2009 global financial crisis, and the property sector and construction went into decline. However, tourism, trade and the retail sector have remained buoyant. Though Emiratis are traditionally conservative, the UAE is one of the most liberal countries in the Gulf, with other cultures and beliefs generally tolerated, especially in Dubai.
While Abu Dhabi remained relatively conservative in its
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AIESEC UAE Background
2001-2005: The Beginning In 2001 the first envoy from AIESEC India was send to UAE for initial research, an interest group was formed and AIESEC UAE has its first delegation at IC 2001 in Bern. A year later the 1st MCP was elected and the first MC team was formed. Legalities and office in Dubai for AIESEC was insured also first exchange realization happened.
2001-2005 - In numbers TMP N/A
TLP
iGIP
N/A
44
oGIP iGCDP oGCDP 18
0
1
LC’s 1
2006-2008: The Golden Years Bringing all the 4 years of existence into achieving actual results. Launch of National Partnerships, the focus on EXCHANGE, and Salam program; Achieving financial sustainability are the main focus areas of these years. Hosted several MENA summits and forums as predecessors of todays Youth to Business and Leadership forum. Second LC in Abu Dhabi is established.
2006-2008 - In numbers TMP N/A
TLP
iGIP
N/A
66
oGIP iGCDP oGCDP 20
0
2
LC’s 2
2011 -2013: The Slow Way Up In the past years the entity is slowly recovering and re-building the foundations. The membership and leadership pipeline are slowly being set into place, after experiencing the consequences of that and closing the LCs in Abu Dhabi and Sharjah due to lack of members to continue the activities. The LCs in Dubai are being divided and the efforts on starting new expansions is focused on high-potential entitles, that can generate results within their first year of existence.
2009-2010: The Hard Years Externally the Global Crisis impacted highly the financial sustainability of the entity, most of the National partners are retained, but with much lesser amounts; Exchange numbers drop significantly as well. Internally the unstable of Leadership & Membership pipeline is reflection on the state of the LCs, especially the ones out of Dubai(in Abu Dhabi and Sharjah) and the MC; and the stability of the entity as a whole; After loosing the membership in 2008 we fail to regain it and start generating debt towards AI, from unpaid country fees. At the end of 2010 UAE hosts the Gulf conference and this renewed the tradition of the Leadership forums.
2009-2010 - In numbers
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TMP
TLP
iGIP
105
53
20
oGIP iGCDP oGCDP 12
0
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LC’s 3
The focus on events is slowly moving towards iGIP, as we currently run events for positioning and attracting partners to generate higher amount of partnerships and to repay the inherited internal debt towards AI. Still there is a lot more to happen to reach the results from the past, the goal of the current team is to generate as high amount as possible iGIP partnerships and also to sustain the newly opened expansions. The potential for growth is here, and we are optimist that by the end of the term the entity will be on the right path to stand on its own to feet. But there is a need of finding the right path for exponential growth that will be the key to success.
2011- Present - In numbers
TMP
TLP
iGIP
162
65
23
oGIP iGCDP oGCDP 6
0
11
LC’s 4
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AIESEC UAE Reality
AIESEC UAE MC Life
Organizational Structure The Member Committee comprises of: »» MCP: Apart from leading the MC team. The MCP is also responsible for Finance, Legalities and external representation with governmental organizations. »» MCVP Sales & Marketing: The MCVP Sales & Marketing has a special concentration on Incoming GIP »» MCVP Business Development: The MCVP Business Development has a special concentration on event management »» MCVP Incoming Exchange: The MCVP Incoming Exchange also has a special concentration on partner servicing »» MCVP Organizational Development: The MCVP OD handles Outgoing Exchange, Talent Management and Expansions
»» Official Term: 1st July 2013 – 30th June 2014 »» Transition: - The MCP is required to be in UAE for the beginning of transition on May 1st, 2013. - The MC team is required to be in UAE for the beginning of transition on June 1st, 2013
»» Salary & Costs: The current Local Committee structure is as follows:
A monthly salary of AED 2000, plus all national conferences costs are covered. The salary highly depends on the execution of the budget.
There are three expansions in the emirate of Dubai and one in the emirate of Ras Al Khaimah. All of the expansions are yet to select a properly defined executive body.
»» Accommodation: MC flat is provided and all utilities are paid by the budget
The current LCPs are:
»» Working Conditions:
»» Local Committee Dubai International Academic City (DIAC): Tessa Ann John »» Local Committee Dubai Academic City (DAC): Majid Al Humaid »» Local Committee Dubai Knowledge Village (DKV): Kawtar Assila »» Local Committee Northern Emirates (NEM): Mazin Khalil
- The AIESEC UAE Office is currently situated in Dubai International Academic City - DIAC (approx. 35kms from the city area) for convenience the living room of the MC flat is changed into an office space from where we work on a daily basis. - The office in the MC flat includes all basic infrastructure including desk space which you will have for your personal use, office phone, wireless and air conditioning. - The office in the DIAC includes desk space, wireless and air conditioning, the office there is also shared with LC DIAC.
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AIESEC UAE MC Life
Overall MC Responsibilities
»» Working Conditions (Cont): - Your MC team will have access to a conference hall and also a meeting place in Dubai Knowledge Village, when agreed in advance. The meeting rooms/conference halls are very nice equipped with all the logistics in order to run important meetings. - Working hours in UAE are flexible, but expect to work during the evenings and in the weekends because member activities are highest during these hours. - Most LC meetings and leadership team meetings will take place during the evenings and in the weekends in the universities. - Your weekly working hours will be established accordingly by your MC team. - Your holiday days will be established accordingly by your MC team. - Take note that the working days are from Sunday to Thursday with Friday and Saturday as weekend days.
»» Transportation: - Once you get selected for the role, you will be expected to pay for your own transportation costs. - Public transportation is good, but often very time consuming, but still it is the main way of transportation for the MC team and taxis are relatively expensive. - Depending on revenue generation and the needs of the MC 2013/2014 team can rent a car.
»» VISA & Work Permit: - Visa process will be managed by the current MCP from UAE - Each MC member will have UAE residency visa for 1 year, with the end of MC term all visas will be canceled, as the slots are needed for the next MC team - AIESEC UAE has only 5 slots for residency visas - AIESEC will not provide you with health insurance. Entrance to UAE doesn’t require having insurance policy, but as a suggestion is to have an international travel insurance, covering not only UAE(in case of traveling within the region or to other destinations).
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General MC operations »» »» »» »» »» »» »» »»
Direction and strategy creation Implementation of national/international strategies Preparation for and participation on MC meetings MC planning and review Regular evaluation of performance and progress MC team events and evaluations MC succession planning MC transition
Information management and internal communication »» »» »» »»
Reporting and general national communication International communication, contact to AI and other countries Office management (documentation, physical knowledge and IS management) Virtual knowledge and information management (myaiesec.net)
Team and people management »» Managing national functional teams »» LC coaching »» Mentoring Leaders
Internal and external events »» »» »» »»
Conference management, participation and facilitation National functional meetings Representation on international events External presentation of AIESEC in UAE at events. 11
Role of the MCP In general, the role of the MCP is to create a national direction for the year through understanding and harmonizing all processes in the organization, and align all levels and entities of the organization with this direction, to achieve overall sustainable growth and development. The MCP is also expected to represent AIESEC both within the network in Global Legislative Meetings and at various external events and occasions.
General Job Description National Direction: »» Facilitating the creation process of a national vision, ensuring that the membership is connected to it. »» Facilitating the development and review of national strategies and priorities. »» Ensuring the implementation of national strategies, communicating them towards the country. »» Facilitating and supporting the planning process of the country from MC to LC level. »» Facilitating the review process of the national plan and reporting to all relevant entities. »» Aligning the national directions with global plan and international strategies, implementing the output of international working groups. »» Involving LCs (mainly through LCPs) in common work towards national goals, creating commitment to national directions. teams »» LC coaching »» Mentoring Leaders Leading the MC Team: »» Facilitating creation of MC vision, direction, principles and regularly tracking and evaluating them. »» Designing basic team structure. »» Facilitating the proper allocation of responsibilities within the team. »» Preparing, running an following up MC meetings. »» Preparing, chairing and following up MC planning and evaluations. »» Facilitating MC team events and team evaluations. »» Regular MC coaching and performance assessment. »» Reward and Recognition within the MC team. »» Organizing and running the process of MCP election. »» Supporting the process of MCVP selection.
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External Representation of the MC & AIESEC in UAE: »» Managing Strategic Advisory Group. »» National & International Meetings. »» MENA Representative within the MENA GN (subject to change with new AI approach). »» Communication with AI Director and PAI. »» Member of International Teams/Working Groups. »» Representing AIESEC on external conferences and events. »» Managing relationship with other organizations (non-corporate, governmental, etc). Final Responsible & Representative (Financially & Legally): »» The MCP is the final legal representative of AIESEC in UAE »» Managing relationship with Government Service Office, TECOM, Dubai Knowledge Village and Dubai International Academic City »» Managing national assembly. »» Fulfilling AI membership criteria. »» Ensure that the compendium complies with the current state and needs of AIESEC in UAE Alumni Relations (May be reallocated within the MC team): »» Keeping regular contact to key MC alumni. »» MC alumni regular communication and involvement. Leadership Development: »» Ensuring support for leaders(LC EBs, MC, NST, Manager) to fulfill their plan. »» Ensuring opportunity for leadership skill and knowledge development. »» Ensuring clear understanding and connection to AIESEC’s role and vision among leaders. Board of Advisors Management: »» Contribute to and implement long term direction with the Board of Advisors Overseeing the long term financial and organizational health of AIESEC in UAE »» Reporting and communicating with the BoA on a regular basis. »» Prospecting and recruiting future BoA members. »» Managing the selection of a new Board of Advisors.
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AIESEC UAE MCP Profile Ability to think on national level »» Having the knowledge about the current state of AIESEC in UAE on national and local levels. »» Knowing what is the interest of AIESEC in UAE as a national organization. Planning and Organizing »» Effectively organizing and planning work according to organizational needs by defining objectives and anticipating needs and priorities. Interpersonal Communication »» Communicating clearly and effectively with people inside and outside of the organization. Conflict Management »» Managing conflict between people and effectively resolving sensitive issues. Analytical skills »» Being able to analyze the situation of the country. »» Systematic thinking. »» Being able to create strategies and directions with a strong connection to the needs and opportunities coming from the current state and trends. Knowledge and experience »» Functional overview and experience. »» Team result in the past: having successful team experience as a member or leader of a team. »» Individual result in the past: Having results coming from individual effort. »» English knowledge: Being able to communicate and negotiate in English on an intermediate level. Personal effectiveness »» Ability to manage work load efficiently, finish work before deadlines. »» Result orientation »» Knowing what results are important, and focusing resources to achieve them. Attitude »» Solution Focus: the tendency to look for solutions in difficult and complex situations as well. »» Keeping own values, consistency: keeping core values in different situations and staying consistent with personality. »» Self-awareness: having a balanced and honest view of one’s own personality.
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Note: Candidates for the Member Committee of AIESEC in UAE can be: »» Members of all Local Committees of AIESEC in UAE who were or are currently holding an official position in AIESEC in UAE ( Manager, Team Leader, LCEB, National Team members). »» Foreign candidates being Full Members or Alumni of AIESEC in their countries, who have at least LCEB experience.
* Member Committee reserves the right not to take into consideration foreign applicants whose country of origin carries high risk of not obtaining UAE visa.
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Post Election Responsibilites Thinking about being an MCP you should seriously consider the following 3 aspects of the MC life: »» Year timeline and workload »» Responsibilities during transition period »» Financial issues Responsibilities during transition period – stars right after selection: »» February: Virtual/Physical meeting preparing for IPM »» January-March: MC Team Selection »» March – May: Expected to start basic team management and facilitating decision of MC team 2012-2013 »» June: Expect full-time working period and managing transition flow with MCP-current »» May-June: Preparing Planning flow and items to be legislated for term Workload and Timeline Expectations: »» MC term in UAE lasts from 1st July – 30th of June »» Transition after election – expected to be physically present from 1st of May for transition meetings. »» MC in UAE is a full-time position »» 50 hours per week (might be higher or lowers at certain periods) »» Representing AIESEC in UAE on International level (approx. 1.5 months abroad) As MCP and MCP-elect you are required to be present at the following events: »» MC Team Selection: January – March 2013 »» IPM in Serbia (as a delegate) – February 2013 (approx. 3 weeks) »» Transition Weekend – June 2013 »» National Conference (as a facilitator) – July 2013 »» MC Planning (final responsible) – June 2013 (approx. 1 week) »» IC in Egypt (as delegate) – August 2013 (approx. 3 weeks) »» Virtual Global Legislation – November 2013 »» National Conference (as a facilitator) – September 2013 »» National Conference (as a facilitator) – December 2013 »» National Conference (as a facilitator) – February 2014 »» IPM in China (as a delegate) – February 2014 »» Virtual Global Legislation – May 2014 »» National Conference (supporting role) – June/July 2014 »» Gulf MCPs Meetings – Dates to be set You are also recommended to have presence in other regional and sub-regional conferences such as: »» The Gulf Conference (November, annual) »» MENAXLDS (March, annual) »» Including being part of Global Steering Team possibly and/or GN Responsible/chair.
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Application Process &Timeline
22 November 2012
22 December 2012
5-10 January 2013
12 January 2013
Steps
Comments
AIESEC UAE MCP Application opened.
All candidates must submit their applications* by 20th of December 2012, 23:59h (GMT+4 UAE Time) to:
AIESEC UAE MCP Application Deadline!
yana.makaveeva@aiesec.net and y.makaveeva@gmail.com *Please check what should be in your application pack in the next section!
Interview with Selection Panel
Interview with Selection Panel: »» The Interviews last max. 2 hours. »» Selection Panel might invite externals to the interviews
MCP Presentation & Elections
Process: »» Opening Speech - 15min »» Common Q&A - 30 min »» Closing Speech - 5 min »» Voting for MCP »» Results Announcement
Note: »» Unelected MCP candidates are eligible for MCVP Positions, if they decide to step down »» MCP applicants may withdraw their applications 48 hours prior to the Elections.
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Application Package & Guidelines Deadline:
More details for each file(cont):
- By 21st of December 2012, 23:59h GMT+4, you need to send your application pack to Yana Makaveeva - email: yana.makaveeva@aiesec.net and y.makaveeva@gmail.com - We will expect .zip or .rar file with all documents contained within it named: name and surname_ MCP UAE 2013/14_application (e.g. Yana Makaveeva_MCP UAE 2013/14_ application) You will get confirmation of acceptance but please do not wait till the last minute with your application. - For all the candidates, the application pack will be uploaded on myaiesec.net under files section so members of AIESEC in UAE can read the application. - All documents inside application package must be in English and in pdf format. The design of the application is entirely up to you, please make sure you don’t use font smaller than 10pt. You have a generous 15 pages as a page limit. - We expect the following pdf files in the application package: 1. Application questionnaire (15 pages) 2. Your CV (2 pages) 3. Your 360° competency assessment output 4. At least three (3) Endorsement Letters 5. Blank Page Challenge (1 page) 6. Your motivation video
Your 360° competency assessment output »» Submit the result of your 360° competency assessment according to the Myaiesec.net assessment tool outputs. At least three (3) Endorsement Letters »» One from your home LC or MC »» One from any other LC or MC except from your own »» You can have maximum five(5) endorsement letters »» *If you are international applying for MCP of AIESEC in UAE one of your endorsement letters must be from MC in your country! Blank Page Challenge (1 page) »» This is a paper which can be used to state propose and show ideas that at the end tell us more about who you are. Your motivation video »» Video must be in English and should not be longer than 5 minutes, it can be about you, your motivation for applying, life philosophy or any other message you want to bring across to us. »» Video must be uploaded on youtube and you should send us link to it in separate document inside application package. »» Please don’t send video files in the application package
More details for each file: Application questionnaire »» It consists of general and MCP related questions. »» The length of the answer for both types of questions altogether cannot exceed 15 pages, font 10pt/ »» You have to fill in the application form in English »» You must present your application answering ALL the questions, clearly marked with your name. Unfinished applications will not be accepted! »» The application should be handed in in .pdf format »» You can create your own design (graphic style and color usage). Your CV »» Create your own biography and CV »» It should be all important information we need to know about you, your AIESEC career, other jobs you have had and all your contact details »» You can use a maximum of two (2) pages to create your biography and CV
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Guidelines: »» This application has been designed to prepare you for a role on the Member Committee, and as such, you will need to do research to be able to answer some questions. We recommend starting filling it as soon as you can, so you have time to ask about topics, if you need. Feel free to contact anyone on the Member Committee 12-13 for information and advice to assist in your application. »» For general questions and questions regarding the application process please contact Yana Makaveeva
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Contact Information
AIESEC UAE MC Elections 13|14 Member Committee 12.13 Eleanor Almeida Ezralyn Rachel Tan Mario Reyes Nawaz Latif Yana Makaveeva
MCVP Incoming Exchange MCVP Sales and Marketing MCVP Business Development MCVP Organizational Development MCP
eleanor.almeida@aiesec.net
Member Committee President Application Booklet
ezralyn.tan@aiesec.net mario.reyes@aiesec.net nawaz.latif@aiesec.net yana.makaveeva@aiesec.net
Local Committee Presidents 12.13 Kawtar Assila Majid Al Humaid Mazin Khalil Tessa Ann John
Dubai Knowledge Village Dubai Academic City Northern Emirates Dubai International Academic City
kawtar.assila@aiesec.net majid.humaid@aiesec.net mazin.khalil@aiesec.net tessaann.john@aiesec.net
Good Luck!
United Arab Emirates
www.aiesec.ae 20
AIESEC United Arab Emirates Member Committee Elections
13.14