March 2013 News From PIHQ

News From PIHQ • March 2013

March 2013

IN THIS ISSUE...

P1...Letter from PI President Winnie Brewer Regarding International Nominations P1...Updated 501c3 Documentation Link P2...2013 Pilot International Annual Convention & Leadership Conference Info P3...Anchor Club News P4...PIHQ Procedural Info Including Updated Club & District Manual Links P4...Useful PI Website Links

Appeal to All Pilot Members to Participate in PI Leadership Nomination Process Dear Pilot Friends, To be successful as an international organization, Pilot International must have a diverse slate of talented, qualified and committed nominees from which to choose next year’s leaders. All Pilots, by joining their clubs and enthusiastically giving of their time and energy to participate in club activities, have shown their willingness to serve their communities.

The next logical step is serving in leadership positions at the club, district and international levels. Remember that many Pilots may be willing to serve, but simply have not been asked.

Serving as a Pilot leader has benefits beyond a stronger and more effective organization - it also benefits the individual Pilot. Pilot leaders gain new skills and experience personal growth, opportunities to meet new people and more. There’s no better training ground for management than elected office, where people have to be motivated and strong leadership is key. And taking part in the decisions that shape the Pilot organization is a reward in and of itself.

Today I am asking each club to commit to making a nomination for the International level.

I ask that each of you take this process seriously and give careful consideration to nominating qualified candidates for each office... and to accepting nomination if you are asked. Detailed job descriptions and requirements for each office can be found in Article XXV of the Pilot International Bylaws: http://www.pilotinternational.org/members/governance/ pilot-international-bylaws/.

As a reminder, we will be electing the following officers in July at the Pilot International Annual Convention and Leadership Conference in New Orleans:

• Vice President (2 nominations, 1 accepted as of 3/31/13) • Secretary (3 nominations, 2 accepted as of 3/31/13)

• Treasurer (2 nominations, 2 accepted as of 3/31/13)

• Director - 3 Positions Available

(6 nominations, 3 accepted as of 3/31/13) Nominations for the office of President and President Elect are not necessary as President Elect Judy Langley automatically becomes President at the close of the International Conference in New Orleans, and Vice President Sherry Johnson will become President Elect.

Bonnie Turner will serve the second year of her term in 2013-2014 as Director.

Please also consider this your personal invitation to attend the 2013 Pilot International Annual Convention and Leadership Confererence in New Orleans in July - we have many exciting and educational activities planned for you. I hope to see you there!

In Pilot,

2012 - 2013 Pilot International President

Introducing the new official logo of Pilot International. Please see the PI website for more information regarding new branding standards for both Pilot and Anchor Clubs.

REMINDER TO ALL PILOT MEMBERS - PI BYLAWS AMENDMENT SUBMISSION FORM

The PI Bylaws Amendment Submission Form must be submitted to the Secretary AND Executive Director of Pilot International postmarked no later than 60 days prior to the opening of the International Convention. Proposed Bylaws amendments are reviewed by the Bylaws Submission Committee composed of the Immediate Past President and the PI Parliamentarian. The form may be found in the Club Manual (Forms section) on the PI website at the following link: http://www.pilotinternational.org/members/managing-a-club/ club-manual/. Please contact Pilot Club Services at Headquarters (478-477-1208, ext. 307) should you have any questions.

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March 2013 501c3 Update Necessary 501c3 documentation information is still missing for several Pilot Clubs. Please click on this linK to view the current list of Clubs with outstanding documentation: http://www.pilotinternational.org/wp-contentuploads/2013/03/March-Newslet ter-Update_Club-List.pdf

News From PIHQ • March 2013 Regstration is NOW OPEN for the 2013 Pilot International Annual Convention & Leadership Conference and 2013 Pilot International Annual Convention & Leadership Conference SPECIAL EVENTS! Registration for 2013 International Convention is NOW OPEN! All attendees will enjoy their stay in the newly renovated Sheraton New Orleans, right in the heart of the French Quarter. Among the many activities at this year’s event, attendees will enjoy two beautiful celebratory luncheons and have the opportunity to experience the vibrant City of New Orleans with a choice of four exciting guided tours (see Registration Form for more information). To register - or for more information - please click on the following link: http://www.pilotinternational.org/convention/

2013 Pilot International Annual Convention & Leadership Conference SPECIAL EVENTS Want to know “What’s Cooking With Pilot?

Tuesday, July 9, 6:30 PM $52 per person. Limited seating available.

Those in-the-know will want to arrive to international convention early! Tuesday attendees will be given the exclusive opportunity to participate in Pilot’s first “What’s Cooking With Pilot” event. Staged at the rollicking and oh-so-tasty New Orleans School of Cooking, this limited-seating engagement will be your chance to have one-on-one time with the Pilot Executive Committee, to hear all about what is new and what has been going on with Pilot, to give your feedback and suggestions and find out just what is “Cooking” with Pilot International all while being educated, entertained and FED by the charismatic instructors at the New Orleans School of Cooking.

Since opening in 1980, The New Orleans School of Cooking has introduced countless visitors from around the world to the wonderful food and rich culture of Louisiana and New Orleans. Classes are held seven days a week in their beautifully renovated 1830’s molasses warehouse, located at 524 St. Louis Street, between Chartres and Decatur in the French Quarter – an easy walk from the Sheraton New Orleans Hotel. NSOC instructors (all well-known local chefs) teach the basics of Louisiana Cooking in a way you’ll never forget.

Fun is a primary ingredient in their kitchen! At NSOC, Creole/ Cajun experts teach New Orleans specialties such as Gumbo, Jambalaya and Pralines, and season them with history, trivia and tall tales. It’s a “ga-ron-teed” good time for all.

So join us, won’t you? This is your once in a lifetime opportunity to be a part of the process that is guiding Pilot into the future. Come be a part of the change.

Summer of Laginappe Raffle A Little Something EXTRA

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It’s like a baker’s dozen. It’s expected in New Orleans. If you buy some veggies from a vendor you might get some chili peppers thrown in for free! That’s the theory behind PI’s new “Summer of Lagniappe” raffle! (In lieu of providing items for this year’s raffle, Pilot Clubs are encouraged to purchase at least $50 in raffle tickets.) $1 tickets are now available from your PI Representative.

Celebrate Excellence at Mardi Gras World Friday, July 12 • 7:00 PM Tickets $150 or $1100 each Since 1947, the artists and craftsmen at Mardi Gras World have been designing and building the biggest and best Mardi Gras parade floats on the planet, constructing and decorating over 500 floats each year! Join us as we Celebrate Excellence in this amazing venue, complete with its stunning antebellum mansion and larger than life Mardi Gras floats. Your evening at Mardi Gras World will include an overview of the history of the New Orleans Mardi Gras tradition while you walk through the float den where the artists work feverishly to build the parade and float props. After the tour, you’ll enjoy dinner in a beautiful New Orleans style setting and afterwards, an evening of fun! Actual events and amenities vary depending upon ticket level purchased - two levels available: $150 or $1100.

Come join us for this once in a lifetime event, and support the Pilot International Founders Fund at the same time!

This experience is sure to be one you will never forget!

Additional FUN-draising Activities at MGW will Include: • Silent Auction—Silent Auction tems will be on display in the marketplace during the convention starting July 10th.

• Heads or Tails—A fun and quick game with prizes utilizing Mardi Gras beads sold prior to the event as a fundraiser possibly by and for our Anchors! The more beads you have, the better your chance to WIN! • Crazy Auction—Smaller items (not include in the Silent Auction) will be auctioned off LIVE at the MGW event. Participants can purchase as many numbers as they want until the bidding ends. Person with the winning number gets the item. For example: Participant A says “I’ll take $20.”

She is assigned numbers 1-20. Participant B buys $10 and is assigned 21-30, and so on… When a number is drawn, the person assigned that number wins. Each person leaves their money on the way out.

If you or your Pilot club would like to purchase an ad in this year’s Convention Program Book, please click on the following link for more information: http://www.pilotinternational.org/wp-content/uploads/2013/04/2013-PI-Convention-Program-Ad-Form.pdf

For more information, please visit the Pilot International website, 2013 PI Convention tab.

There are SO MANY exciting things in store! This promises to be the best year yet! GEAUX REGISTER!

News From PIHQ • March 2013 Calling all Anchors and Anchor Advisors!

Come to the Inaugural Anchor Leadership Summit!!

COME EXPERIENCE ALL THE EXCITING NEW THINGS PILOT HAS IN STORE FOR ANCHOR CLUBS, AND FIND OUT WHAT’S COMING YOUR WAY IN 2013!

As part of Pilot’s unwavering commitment to the Anchor Program and to the development of Today’s Top Youth Leaders, the new Leadership Summit will feature: *Anchor Awards *National Speakers *Inaugural Anchor Internship Program *Learn Best Practices for Leadership and Service

*New Leadership Workshops and Opportunities *Opportunities to learn about and help design new Anchor Programming *Introduction of New National Partnerships *Friendship opportunities to meet Anchors from all over the world!

• Each Pilot District is entitled to one authorized Anchor representativeat the annual convention (now the Anchor Leadership Summit). Pilot DAC/DEC may select one Anchor representative using their own set criteria. [Suggested example: they may elect the incoming Anchor District President OR the incoming President of the Outstanding Anchor Club of the Year.

• In Pilot Districts without an organized Anchor District, the representative could be the incoming President of the Outstanding Anchor Club of the Year, or this opportunity could be extended to the next officer in line.

This is an investment in the Anchor Program, and is meant to strengthen its clubs and districts.

• In an effort to demonstrate our commitment to these bright young people, and in accordance with Pilot International Policy, PIHQ encourages each Pilot Club to sponsor and fund the Leadership Conference registration fee for at least one Anchor Member in their area.

For the Authorized Representative, Pilot International Pays: * Anchor Registration fee * Transportation (Not exceeding $250) Procedures: 1. The Governor will notify the Anchor Specialist at Pilot Headquarters who the chosen Anchor representative will be. All information regarding Anchor representatives must be received no later than May 15th in order to receive the financial benefits described above. Any request after May 15th will not be considered due to budgetary deadlines.

2. The District Anchor Coordinator or sponsoring representative sees to it that the registration form (http://www.pilotinternational. org/convention/2013-anchor-leadership-summit/) is completed and electronically submitted to PI Headquarters.

3. A convention acknowledgement packet will be mailed from Pilot Headquarters.

4. The compensated Anchor representative must attend and participate in all Anchor meetings by signing in at each session to receive reimbursement for travel.

Pilots and Pilot Clubs are strongly encouraged to consider sponsoring additional Anchors to attend this outstanding event.

We hope to host at least 150 Anchors at this year’s Leadership Summit with increasing attendance in the coming years.

It is Pilot’s mission to grow Anchor Clubs into the premier youth service organization in the nation.

REMEMBER: Today’s Anchors are Tomorrow’s Pilots!

PILOT CLUBS: Get your Anchors “Geared UP!” for Graduation and Anchor Club Spirit!

ON SALE NOW!

• New Anchor Club T-Shirts in sizes S, M & L

($10 each + shipping & handling) • Graduation Cords

($8 each + shipping & handling) Find the order form on the Pilot International website, Anchor Resources page at http://www. pilotinternational.org/anchors/anchor-resources/ and email to anchor@pilothq.org.

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News From PIHQ • March 2013 Announcements and Reminders From PIHQ

• After 30 years of friendship and service to Pilot International, PIHQ wishes to announce that Debbie Brown, former PI Accounting Assistant & Member Records Manager has retired. We wish Debbie all the best and will miss her very much!

• PIHQ welcomes new team member Teresa Corley as our new Accounting/Member Records Administrator. Teresa brings over 20 years of Accounting/Bookkeeping and Customer Relations experience to her new position with PIHQ. Most recently, Teresa was Manager of Southern Finance Company in Macon, GA and Customer Relations Manager at Butler Toyota, also in Macon. In addition to her new duties with PIHQ, Teresa’s 15 year-old daughter, Kelly Ann, keeps her very busy. Kelly Ann barrel races her horse, “Popeye,” and won the title of “Queen” of the Middle Georgia Jr. Rodeo Association in 2010; she also competed in the World Finals in Jackson, Mississippi. Welcome, Teresa!! Teresa can be reached at Pilot International Headquarters or via email teresa@pilothq.org.

Club & District Manual Update Information:

• In preparation for the upcoming District Conventions, updated Club and District Manuals are now availalble for download from the PIlot International website at the following links: Club Manual: http://www.pilotinternational.org/members/managing-a-club/club-manual/ District Manual (download all sections): http://www.pilotinternational.org/members/managing-a-district/district-manual/ Several of our districts have written into PIHQ encouraging other districts and clubs to consider downloading the updated manuals and having them printed locally versus ordering printed copies to be mailed from PIHQ. This saves districts and clubs on shipping and handling costs and some districts and clubs have been able to have their printing costs offset by using local vendors with ties to Pilot. Midwest District Governor Elect Holly Baker wrote to us and said, For years the Midwest District has adopted a pro-active approach to reducing our printing and copying costs for district meetings, workshops and conventions. How do we do it, you ask? It is a team effort! We have a very generous Pilot who has written a grant for many years to her former employer. This grant provides us with a professionally printed, COLOR, Annual Convention program.

The savings - we have estimated - would total over $600.00. Another thrifty Pilot has been able to utilize a gracious family member’s business copier for items like manuals, handouts and other meeting materials. Some of our Pilots have communicated with their employers to utilize their company marketing departments or office equipment. These acts have provided us with a healthy bottom line which enables our district to give back to clubs via reduced registration fees, quality programs and on occasion district grants. With our 501(c) 3 status, we anticipate many new opportunities to further reduce these types of costs in the future.

There are many other ways to reduce printing costs. For example, printing on thinner paper, printing two pages per sheet, or printing on both sides of the sheet. You can also reduce the size of the paper or opt to send files electronically and have recipients print their own copies. See other helpful hints at http://lifehacker.com/5031086/smart-and-easy-ways-to-reduce-printing-costs.

Holly Baker- Governor-Elect, Midwest District

Thank you so much for your district’s resourcefulness, Holly, and for sharing your ideas with fellow Pilots!

• If your club or district has any similar useful and resourceful ideas that you would like to share through the News From PIHQ, please email communication@pilothq.org.

2013 PI Annual Convention & Leadership Conference Information: • At this year’s Pilot international convention, the Executive Committee and PiHQ staff will be addressing the new direction of the organization. We would love to hear your questions! If you have any questions or comments that you would like to have addressed, please send them to piquestions@pilothq.org. We hope to compile a list of questions and answers to send out to members unable to attend international convention.

• PIHQ is searching for vendors for this year’s PI Annual Convention & Leadership Conference Marketplace. If you know of any businesses that might be interested in participating - or if YOUR business is interested in participating please contact Alan Reyes, Director of Operations, Pilot International at alan@pilothq.org. For the 2013 Pilot International Convention Vendor Agreement form, click on the following link: http://www.pilotinternational.org/wp-content/uploads/2013/04/Vendor-Agreement-2013.pdf

Additional Announcements and Procedural Updates From PIHQ: • Pilot International is calling on ALL PILOT CLUBS AND DISTRICTS to submit professional, “webworthy” photography for use on the updated Pilot International website, scheduled to go live later this Spring. If you have any photos you would like to submit for consideration, please contact Alison Coons, Director of Communications, at alison@pilothq.org.

• Pilot International has adopted new branding standards and guidelines. Please review the 2013 Branding Standards Guide to ensure that your club’s printed documents and other materials are in compliance with the new codified standards. The 2013 Branding Standards Guide and all new marks, logos and official fonts are also available for download at this link:http://www.pilotinter national.org/media/2013-branding-standards-guidelines-logos-marks/ • BrainMinders Coloring Books are available to order from PIHQ. Phase 1 and Phase 2 available. Cost is $65 for a box of 200, plus shipping. Contact Megan @ PIHQ by phone or email megan@pilothq.org.

• FROM OUR ACCOUNTING FIRM: The “Pilot International Foundation” no longer exists. Please make sure to make donation checks payable simply to “PILOT INTERNATIONAL” NOT “Pilot International Foundation.” Your donations made payable simply to “Pilot International” remain tax deductible as Pilot International itself is a 501c3 organization.

• SUBMISSIONS FOR THE SUMMER EDITION OF THE PILOT LOG DUE MAY 31, 2013 Email your information along with high quality JPG photos (preferably 300 dpi) to Alison Coons, Director of Communications and Editor of The Pilot Log (Subject line marked “Club News,” “BrainMinders,” or “OTHER”) email address: alison@pilothq.org.

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Pilot International Website: http://www.pilotinternational.org/ 2013 Pilot International Convention: http://www.pilotinternational.org/convention/ Founders Fund Resources: http://www.pilotinternational.org/pilot-international-foundation/foundation-documents/ Pilot Club Member Resources: http://www.pilotinternational.org/members/managing-a-club/ Anchor Club Member Resources: http://www.pilotinternational.org/anchors/anchor-resources/ Pilot Media: http://www.pilotinternational.org/media/ Pilot Boutique: http://www.pilotinternational.org/shop-pilot/ http://www.facebook.com/pilotinternationalheadquarters

The “News From PIHQ” is a monthly publication of Pilot International Headquarters • 102 Preston Court • Macon, GA 31210.

For questions or comments please email communication@pilothq.org.