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PROJECT MANAGEMENT REPORT (MGT 60403/ ARC 3612/ ARC 3614) Project: Proposed Therapeutic Recreational Center for Ministry of Health Malaysia 6 Dec 2017

Name of Student : Andrew Law Zi Hang Student ID : 0322670 Tutor : Ms. Alia

Marks for 3 component : 1. ______/10 2.______/10 TOTAL : ______/30

3.______/10

Introduction 01 INTRODUCTION 1.1 PROJECT INTRODUCTION 1.2 CLIENT 02 SITE INTRODUCTION 2.1 INTRODUCTION 2.2 SWOT ANALYSIS 2.3 PESTLE ANALYSIS 03 3.1

PROPOSED PROGRAMME THERAPEUTIC RECREATIONAL CENTER 3.2 OBJECTIVE 04 DESIGN VIABILITY 4.1 PROGRAM OBJECTIVE 4.2 PROGRAM GOALS 4.3 STAKEHOLDERS 4.4 SUCCESS CRITERIA 05 5.1 5.2 5.3 5.4

DESIGN SUITABILITY KEY FEATURES PROGAMME RELATIONSHIP DESIGN ISSUE GROSS FLOOR AREA

06 6.1 6.2 6.3

PROJECT PROCUREMENT ORGANIZATION STRUCTURE CONVENTIONAL PROCUREMENT TENDER

07

RESOURCE PLANNING

08

MAINTENANCE STRATEGY

09

RISK ANALYSIS

10

WORK BREAKDOWN STRUCTURE

11

GANTT CHART

Therapeutic Recreational Center 1.0 Project introduction The design brief calls for a proposal of an Therapeutic Recreational Center, along Jalan Tembeling, within an urban oasis, Titiwangsa Lake. The site is located in an urban oasis - hence the aim of the design is to build a key landmark of the site, which is an urban oasis, in hopes of revitalizing the site by pulling in locals to put the park into a better use. The project also aims to provide therapeutic recreational activities with different genre (Body, Mind and Spirit) in hopes of reducing mental issue such as mental stresses especially in the urban context of Kuala Lumpur as well as changing the unsustainable lifestyle of the local people. The main program of the building should consist of various therapeutic activities that is related to Body (eg.

Gym, Yoga), Mind (eg. Library, Art Gallery) and Spirit (eg. Spa, Meditation room) that distributes to provide and help the user with activities of different genres based on their own preferences. The design of this Therapeutic Recreational Center need to have a healing approach, the client aims to achieve an open circulation and healing effects through materiality and integration of nature into the building. The start of project is on September 6 2017 and is expected to be finished on September of 2019, a 2 years period.

1.1 Client

MINISTRY OF HEALTH MALAYSIA To assist an individual in achieving and sustaining as well as maintaining a certain level of health status to further facilitate them in leading a productive lifestyle - economically and socially. Various events can be hold.

Please take consideration of these requirement established by the client below: • Openness and transparency, to allow the activities within the building to reach out to the public.

• The building must provide healing effect to the user • Provide family friendly therapeutic means of recreational activities.

• Various entrances on the ground floor to embrace the existing circulation.

• 2-30 parking spaces for the visitors • other facilities will be operating from 9.00a.m. to 9.00p.m.

• Optimize the use of natural lighting and ventilation • the exterior looks of the building as an extension of the site • Zoning activities based on public and private

Site Introduction 2.1 Introduction Titiwangsa is one of the main areas located in the north-eastern fringe of Kuala Lumpur, forming Precinct One of development proposed by the River of Life Development project (ROL). Titiwangsa Lake is a recreational park, an oasis with a prominent feature which is the large lake. It offers wider range of recreational facilities. Major highway like Jalan Tun Razak and DUKE highway bounding the site. The site is accessible by the means of public transport as Titiwangsa LRT and bus station are within walking distance.

The proposed site itself is sandwiched by a stadium and also Istana Budaya with a one way road and a view to lake in front. The size of the site is approximately 1 acre (4193 sqm). The site was originally a food court called Satay Station it act as a converging point and a pit stop on the site where user will circulate to have a small break or food. With the nearby attraction such as Istana Budaya and Stadium Titiwangsa around the proposed site and the fact that Titiwangsa Lake being a park with different activities, it attracts different user group with different age to this area. The site also provide views to various skyscraper such as KLCC.

SITE LOCATION

LANDMARKS

ZONING

2.2

WEAKNESS

1. Strategic location of the site 2. Next to Istana Budaya 3. Located in an oasis park 4. Surrounded by community area and school 3. An oasis area where a lot of actives and facilities are provided.

4.The site is situated within close proximity to Titiwangsa LRT station & with upcoming MRT Station (Hospital KL Station).

5.The site is situated at the intersection of main circualtion of pedestrain path, engaging passerby & users of the park to use the building.

1. The site is in between a stadium and an art center which not that highly visible.

2. The site is lack of parking 3. Shaded by trees causing limited views 4. The site is hardly accesible due to only one way road presence that leads to the site.

5. Pedestrian path is cut off by the one way road (Jalan Tembeling) affects the circulation of the pedestrain.

1. The one way road (Jalan Tembeling) in front of the site might cause traffic congestion and noises.

2. Visual Truncation. (Building located next to the site: Stadium, Istana Budaya office) 3.Temporal & night dormancy of the area may encourage negative activities arround the site.

4.Visitors might take facilities provided for granted without care.

5. Risk of disrupting the peace of residents.

THREATS

STRENGTH

1.The site is located in a park, a prime area of Kuala Lumpur, an oasis area where minimal traffic noise can be noticed.

2. Diverse user group from the surrounding community.

3. Flat surface of topography allow easier estimation and management of construction & design 4. Existing transport within walking distance is provided.

5. Location of site is directly adjacent to Taman Tasik Titiwangsa

OPPORTU.

SWOT ANALYSIS

2.3

1. DBKL codes require a minimum of 6 meters setback from adjacent roads, with additional 2 meter perimeter planting surrounding the site.

2. To meet the construction worker & pedestrian safety standards while in construction.

3. Raising proper hoardings around the site, setting the most suitable place for entrance & planning a proper schedule for transportation of building materials.

SOCIAL

1. Various part of the existing vegetation on site will be preserved & further enhanced in the interior of the building 2. Passive air circulation strategy is applied to 80% of the building design to cool down the building naturally.

3.To make use of pocket green space to collect rainwater for further reuse.

4. Water feature design is inserted inside the building to helps cool down the building internally.

ECONOMY

1. Harsh tropical weather calls for proper shading & solar gain regulation, creating for a comfortable environment for the community.

2. As proposed building is of event-fueled, spaces are to be of multi-use & allow for flexibility of configurations & programme.

ENVIRONMENTAL

TECHNOLOGICAL

POLITICAL

1. The status of the area including Taman Tasik Tititwangsa is regarded as a cultural zone.

2. Emphasis of the development of the area is placed on promoting healthy lifestyles combining with cultivation of contextual identity of Taman Tasik Titiwangsa.

3. As the site presents the opportunity to act as a cultural focal / anchor attraction point, the proposed centre aims to address this & improve the quality of the existing & future community.

LEGAL

PESTLE ANALYSIS 1. Tropical population prefers to linger & walk under shaded areas due to the harsh tropical weather.

2. Public realms open to the sun may fail in attracting congregation.

3. There is a significant rise of unhealthy lifestyle among urban citizens.

4. The proposed programme & activities is aimed at promoting healthy lifestyle through “Body, Mind and Spirit” for the urban citizens,

1. The site situated at one of Kuala Lumpur’s most prime urban areas & within major recreational & cultural zones; 2. The site forms part of the cultural district of the city, with the success of River Of Life anticipates increasing the generation of income, revenue & funding, mainly from the tourism sector.

3. The proposed centre aims to provide a platform for potential investors & businesses to prosper where various activities and event is held.

3.0 Proposed Programme

Therapeutic Recreational Center In the 21st century, especially in the urban context of Kuala Lumpur, mental stresses and illness are abundance. And with the strategic site (Titiwangsa Lake) being an urban oasis, the center seeks to provide a getaway for the people to rest and alters their mind from the stresses by providing different genre (body, mind, spirit) of therapeutic activities. However, the absence of locals using the site making the site lost its attachment to the surrounded urban area. Therefore, the proposed design seeks to revitalize the site into a therapeutic district where people come to relax.

The main idea is to bring in various genres of therapeutic activities that is family friendly. Therapeutic activities such as therapy, art gallery, theater, library, gym, yoga, herb gardens and etc. are provided to give rich diversity of activities for different age group.

Making it a perfect platform for the locals to relax.

The introduction of therapeutic means of recreational center also creates a sense of awareness in sustaining the healthy lifestyle. The major role of the center is to provide activities that helps and educate the visitors, locals and tourists the importance of having a healthy lifestyle through every means of therapeutic activities ensuring a better future.

3.2 Objectives • To revitalize the area of Titiwangsa Lake to a one stop area where locals carry out healthy lifestyle.

• To expand the role of Titiwangsa Lake by introducing new programs which is both interactive and educational to attract people to the area.

• To provide a public space that further encourages interaction between communities.

• To raise awareness of mental and physical stresses in Malaysia, reflects the abundant problem of the locals in the urban area.

• To draw in volunteers, entrepreneurs, professionals to give activities and workshop about healthy lifestyle and the effect of physical and mental stresses.

• Family friendly by providing all means of therapeutic recreational activities of different genre.

Design Viability 4.1 Project Objectives The aim of this project is: • To understand the deliver the aim of the design brief and fulfil all client's request and requirements.

• To ensure smooth management of the project • To manage and reduce the risks of the project throughout the given timeframe • To ensure the project will be delivered on time, within given budget and of the best quality .

4.2 Project Goals Short Term / A center to provide therapeutic recreational activities to help with the mental illness of the people.

Medium Term / Establish a consistent revenue based on the event space, workshops and proposed activities and attracting consistent number of visitors.

Long Term / Create an impact to the site by revitalizing the site into a therapeutic district to encourage the people to adopt a healthier lifestyle through program proposed and services provided.

4.3

key stakeholders

RapidKL

DBKL (DEWAN BANDARAYA KUALA LUMPUR)

Tourist and local visitors

The Kuala Lumpur City Hall is the city council that administers the city of Kuala Lumpur. It ensures the development of the city which covers aspects relating to cleanliness, public transportation, city beautification, public housings, public amenities, legislations, etc

To be able to provide the visitors different genres of therapeutic means of recreational activities, understanding and promoting healthy lifestyle, making it a one stop therapeutic center.

Malaysian Mental Health Association

Volunteers

Titiwangsa Residents

The people behind the association were a group of psychiatrists, psychologists, medical social workers, nurses and occupational therapists involved in the management of the people with mentally disorders. This cooperation provide immediate staff to the center.

With the lack of knowledge of healthy lifestyle and this is where volunteerism comes in and help the people by organizing workshops to convey the ideas and knowledge to the people.

Preserve the intended usage of Titiwangsa Lake and introducing therapeutic means of

Ministry of Health Malaysia

SK Jalan Kuantan (1) Students

To assist an individual in achieving and sustaining as well as maintaining a certain level of health status to further facilitate them in leading a productive lifestyle - economically and socially. Various events can be hold.

Providing a public realm for the youth to enjoy therapeutic means of activities away from stresses resulted from school. Therefore, also encourage interaction between the youth and the local community.

Provide a larger waiting area and drop off for bus especially in the jam hours. Provide more public transit to Titiwangsa encouraging people to use therefore avoiding traffic congestion due to the one way traffic

activities and enhancing the lifestyle of the Titiwangsa residents, therefore putting Titiwangsa Lake into a better use. Making it as a platform to converge locals and the Titiwangsa community.

4.4

Success Criteria Project success criteria is a goal or aim that is measurable and achievable by which the project has been done successful in the eyes of the client. Every project seeks to produce high quality outcome within the minimum period of time based on a certain set of criteria. A successful criterion will only be met when the project is handed over with quality deliverables within the time frame. It is essential to balance out the three criteria which Quality, Cost and Time that will be looked at during a project to prevent wastage of time during a project operation. However, this project is expected to come up with a design and planning that are able to meet client’s expectation and ensure the building to be constructed within the agreed budget and timeframe. The most important criteria for the outcome of this project is the quality.

QUALITY

expensive

Quality

slow

change of scope

The scope of work that is stated in the Work Breakdown Structure should be fully delivered in high quality and efficiency within the time frame and cost allocated. The proposed building should achieve its intended purpose goals and objective stated. Keeping errors out of the process and out of the hands of the clients. Quality management plan, Inspection, Control charts, Pareto diagrams, statistical sampling, flowcharting is conducted to ensure quality.

TIME

Low Quality

COST

Time

The duration for completion of the project should be within 2 years, starting from 6 Sept 2017 as given by the client. Therefore, each phases of the project should strictly follow the time frame planned in the Gantt chart to ensure minimal delay encountered towards the project delivery. WBS, Gantt Chart and risk analysis has been prepared and conducted at the initial phase to outline the scope of work involved, and risk that will be potentially encountered. With the selective tendering, where only contractor with good background and reputation will be invited therefore the time has reduced where no tender notice is needed.

Cost

The projected budget is set to be within 12 million. The budget set includes all stages from preliminary, pre-construction, post-construction and building operation cost. Therefore, in order to be able to fully utilize the allocated budget and reduce the building operation cost in a longer term. Strategy are implemented such as 1. passive design strategy such as natural daylighting and ventilation. 2. Usage

Scope

Team member is to follow the WBS and the programme objectives to produce good quality of work.

The project is asdhere to the status of the schedule where influences are controlled.

Design Suitability 5.0

5.2 Key Features

Open Layout

One of the main aim is to create a layout of building that is permeable and open that allows user to explore the spaces. Zoning is done where certain part is private in each floor, allowing the user to circulate around the public area freely from floor to floor. Spaces are connected with in between spaces allowing more visual permeability and connectivitiy between spaces.

5.1 Programs Relationship The overall proposed programme are designated to target the problem of the people in the urban context of Kuala Lumpur. In order to align with the theme of "Sustaining Humanities". The overall idea of the design and programs is to fulfil the needs of the people. The building spaces are divided as according to the genre of "Body, Mind and spirits" where zoning is done. The ground floor is a more public space with a lot of pockets of greens, a sense of "welcoming". Basement floor caters of art gallery and workshop, theater and a conical library up to the top floor where herb garden is situated. First floor, the program is more towards "Body, spirit", it invites the users to engage their body. The second floor has the continuation of library from the floor below, herb garden and workshops and an open activity space, which allows a more permeable and open quality of space. So, the user gets to decide on what therapeutic means of activity they needed. In order to make the building more permeable, zoning is done for public and private, ensuring smooth vertical flow of accessibility.

Walkable green gridshell roofing

A green gridshell roofing that act as a contour that continued from the site, fulfilling the idea "as an extension of the site". It also acts a platform of activity and playing area. An active public realm on the building.

Integration of nature

Intergation of pockets space of trees within the building allows user to have constant interaction with the nature, creating healing effect. It will also naturally cool down the interior.

5.3 Design issues 1. The coexistence of different therapeutic means of recreational activities.

2. Lack of proper ingress and egress at the site, no proper existing gateway platform or gathering area for pedestrian movement.

3. Lack of existing carparks, might limit the visitors.

4. The presence of huge lake need sensitivity towards the choice of materials 5. The inability of Titiwangsa to strengthen quality of community life due to lack of maintenance.

6. Lack of proper public realm on the site

Massing Strategies

5.4 Gross Floor Area calculation (GFA)

Project Procure ment

6.0

6.1 Organizational Chart

CLIENT

Ministry of Health Malaysia DBKL

PROJECT MANAGER Tazh Project Management Sdn. Bhd.

BUILDING CONTRACTOR

ARCHITECT

C&S ENGINEER

ATSA ARCHITECTS Sdn. Bhd.

GCU Geotechnics Sdn. Bhd.

M&E ENGINEER

Super Six M&E Services Sdn. Bhd.

QUANTITY SURVEYOR KPK Quantity Suveryors Sdn. Bhd.

LANDSCAPE ARCHITECT WDI Design Sdn. Bhd.

6.2 Procurement Method

Traditional Procurement Method In the traditional approach, the employer accepts that design work will generally separate from construction, consultants are appointed for design and cost control, and the contractor is responsible for carrying out the works. This responsibility extends to all workmanship and materials, and includes all work by subcontractors and suppliers. The contractor is usually appointed by competitive tendering on complete information, but may if necessary be appointed earlier by negotiation on the basis of partial or notional information.

Three linear phases design

bid

Two seperate contracts build

Three major participants owner

designer

contractor

designer

owner

contractor

1. Owner warrants the sufficiency of the plans and specs ot the contractor 2. The contractor is respoinsible to build the project as designed by the design consultants.

3. The designer is responsible to design the professional standard of care.

SUB-CONTRACTOR

The main advantages of using a traditional approach to procurement are: • accountability due to a competitive selection; • competitive equity as all tendering contractors bid on the same basis; • design lead and the client is able to have a direct influence which can facilitate a high level of functionality and improve the quality in the overall design; • price certainty at the award of the contract; • variations (changes) to the contract are relatively easy to arrange and manage; and • a tried and test method of procurement which the market is very familiar with.

Reason of choosing Traditional Procurement Method 1. Given client more direct participation & control throughout the stages of the project (e.g. design process, choice of contractors, etc).

2. The building being a therapeutic recreational center need constant engagement between client, consultants and contractor to ensure the building outcome meets both client and stakeholder’s need.

3. Client have significant amount of responsibility for the success or failure of the end product, particularly since the facility’s features are fully determined & specified prior to selection of the contractor (Owner “owns” the details of the design).

4. It is widely applicable, well understood, & has well-established, clearly defined roles for the parties involved & easy to implement by all participants in the construction process.

5. Given fixed cost to the client before commencement of construction.

6. The contractor works directly for the owner (client) with the help of PM and Architect.

7. The designer works directly for the owner (client) with the aid of PM.

6.3

Selective Tendering Method

Selective Tendering method: Selective tendering only allows suppliers to submit tenders by invitation. A pre-selected list of possible suppliers is prepared that are known by their track record to be suitable for a contract of the size, nature and complexity required. They might then be asked if they would be interested in tendering for the contract, and then based on the responses received, a number of them invited to tender (generally no more than 6). From the tenders received, a preferred tenderer is selected based on criteria such as price and quality and negotiations entered into.

Advantages: 1. Better quality of workmanship 2. Simplified tender evaluation 3. Shorter Tendering Process 4. Low Cost of Documentation Reason of Selective Tendering Method:

Selective Tender process: 1. Tender Calling - to obtain quotations, bids, offers 2. Tender Evaluation – to choose from among invited sellers 3. Award Contract 4. Contract Administration – to manage the relationship with the seller 5. Contract Closeout – completion & settlement of thE contract

With Traditional Procurement Method being used, which results in a longer duration as compared to other procurement method, therefore, by applying this tendering method is able tand can be seen as less wasteful, as there is no pre-qualification process as part of the tender procedure itself, and only suppliers that are known to be appropriate for the proposed contract are invited to prepare tenders. It can also give clients greater confidence that their requirements will be satisfied.by selecting “prequalified” contractor to bid for the tender. It also takes lesser time in tender evaluation (if too many tender contractor)

7.0

Resource Planning

8.0

Work Breakdown Structure Contractor

Construction phase

Preliminaries

1. Schematic Design

• Project briefing to all consultants • Site Analysis • Preliminary design proposal • Authority approvals (planning approvals)

2. Design Development • Detail design drawing • budget and costing • Work Schedule • Authority submission

Contract Documentation • Tender (Selective Tender) - Tender Calling - Tender Evaluation - Award Contract - Contract Adminstation - Contract Closeout • Project planning and construction schedule • Stakeholder notification • Financial Costing

1. Preliminary • Site cleaning & leveling • Set up hoarding & signboard • Temporary power service • Set up site office • Setting out • Underground mapping • Temporary relocation of carpark 2. Substructure • Soil analysis and investigation • Execution of retaining wall • Setting out • Construction of underground plaza area and carpark with top down construction method 1. Construction of piles with plunge columns 2. Construction of GF slab 3. Excavation of soil 4. Basement slab 5. Basement wall 6. Foundation works (RC footing)

3. Superstructure • RC slab (GF) • RC column & beam (GF to 1F) • RC slab (1F) • RC column & beam (1F to 2F) • RC slab (2F) • RC column & beam (2F to Roof) • External wall • Lift and fire staircase • Internal wall & partition • Feature staircases 4. Roofing • Flat roof system • Lift motor and water tank room • Gutter and drainage

Post-Cons

7. Architectural Finishes • Tiling works • Wall finishing • Ceiling works • Staircase finishing and hand-railing 8. M&E Services • Energy supply system • Building control system • Electrical and light fittings • Lift system • Fire safety protection system • Heating, ventilation and air conditioning system • Solar Panels • Security and alarm system • Sound system • Rainwater Harvesting System • Aquaponic & Hydropnic System

5. Gridshell structure • Grid shell to be done offsite • Erect scaffolding towers • Position flat grid shell on the 9. External / Landscape scaffolding • Water drainage and • Installation of openings plumbing system • Roof landscape work, cov• Sanitary drainage system erings and membrane • Exterior M&E works • Installation of softscape and hardscape • Installation of outdoor 6. Door & window built furniture • Door frame & panel • Installation of signage • Window frame & panel • Window / glass works

1. Final cleaning and inspection 2. Final inspection and handling over 3. Issuance of CCC

Program Maintenance

Building & Site Maintenance

Mainte nance Strate gy 9.0

Risk Assesment 10.0