2016-2017 JV/Varsity Athletics Handbook

2016-2017 JV / VARSITY ATHLETICS STUDENT & PARENT HANDBOOK

experiences designed to promote the maximum potential of its students.

OUR MISSION The American School of Dubai’s mission is to challenge and inspire each student to achieve their dreams and to become a passionate learner prepared to adapt and contribute in a rapidly changing world.

CORE VALUES Compassion | Excellence | Integrity | Respect | Responsibility STUDENT PROFILE Thinker | Communicator | Contributor | Learner | Leader & Role Model CONTACT P.O. Box 71188 Dubai, UAE +971 4 395 0005 www.asdubai.org

Contents Message from the Athletics Director

4

ASD Athletics Quick Facts And Contact Details

5

ASD Athletics Department Philosophy

6

ASD Athletics Philosophy

Junior Varsity (JV) Philosophy

Varsity Philosophy

7

Overview of the 2016/2017 Athletics Season

Junior Varsity Sports

Varsity Sports

8 10 11

The ASD Student-Athlete

10

Tryouts

11

Team Placement at a Level other than the Designated Age or Grade Level

11

Player Code of Conduct and Contract

11

Academic Eligibility Policies

11

Uniform & Equipment Policy Athletic Uniform Deposit

12

Practice & Competitions Participation

12

Dress Code on Game or Travel Day

12

Class Attendance Policy on Game or Travel Days

13

Playing Time

13

Dropping out of a Sport

13

Participating on an Outside Team

13

Leagues & Tournaments

EAC & MESAC

Reciprocal Housing Requirement

MESAC Tournament Housing Dates

MESAC Rules & Guidelines

14

Travel

Travel Policy

Homework, Tests, Quizzes

Commitment to Travel Deposit

Local Travel

International Travel

Return Flight / Travel Days

Epipen Medical Notice

Insurance

Lettering & Awards

15

The ASD Parent

Supporting the ASD Falcons

Code of Ethics for Parents & Fans

Guidelines for Hosting Parents

Booster Club

18 19 19 10

The ASD Coach

20

ASD Athletics Handbook 2016/17 | 3

Message from the Athletics Department Dear ASD students and parents, Each year we stand upon the shoulders of those student athletes, coaches and mentors that left a path for us to continue down. Following a highly successful 2015-2016 athletic year the anticipation to begin another year in athletics is amongst us with the start of the 2016-2017 academic year. We would like to draw your attention to a number of programmatic changes for the year ahead. These changes will see a greater range of opportunities for our students and more focus on each stage of the longterm student athlete development model (LTAD).

First, the athletics department welcomes the return of the Emirates

QUICK FACTS & CONTACT DETAILS The Athletics Department is responsible for after school sports and competitive interscholastic teams. This includes the Mini Falcons, JF6 Junior Falcons, Middle School, Junior Varsity and Varsity sports programs including golf, dance, swimming, volleyball, soccer, basketball, tennis, wrestling, cross country, cheer, softball, baseball, badminton, and track & field.

Athletic Conference (EAC). This organization has been newly formed for the 2016-2017 academic year with member schools including Dubai American Academy, Gems World Academy, American Community School of Abu Dhabi and American School of Dubai. EAC has added an Associate Membership school to include Universal American School who will participate in select sports for the 2016-2017 year. This league

The Aquatics Department is responsible for running a competitive swim program for elementary, middle and high school students. This also includes coaching the JV and Varsity swim teams.

represents opportunities locally within the UAE to find competitive games

The Physical Education Department is responsible for teaching required physical education courses, in school intramural competitions, and special events such as Sport Days.

their development and growth as both individuals and teams.

The Campus Recreation Department is responsible for recreation based activities, intramurals, and pay per session training programs which include a variety of sport-centered activities.

through standard of competition and opportunities for travel and

weekly and includes a championship tournament. Each student will be given the chance to perform the skills they are practicing and showcase

continue to see the benefits of the MESAC organization for our program memorable experiences. MESAC continues to provide the culminating tournament for our JV and Varsity programs in what is a display of the strongest talent in the region.

Athletics Director Joe Byles Tel: 04 395 0005 ext. 1810 jbyles@asdubai.org

One constant at ASD is that involvement in sports is a privilege, and carries responsibilities. Commitment is critical for the success of the team as well a student’s personal development. It is not always easy to manage

Associate Athletics Director Mark Buschini Tel: 04 395 0005 ext. 1818 mbuschini@asdubai.org

the demands of a busy school schedule. However, with good personal

Athletics Administrative Assistant Jill Spinks Tel: 04 395 0005 ext. 1820 jspinks@asdubai.org

level of participation. Represent yourself and your school with ‘Falcon

School Colors Red, White, Grey & Black Mascot Falcon 4 | ASD Athletics Handbook 2016/17

organization and planning a high standard of both academics and athletics is achievable. I encourage all student-athletes to set high goals at every Pride’ as we set our common goal on excellence.

Go Falcons!

Joe Byles

ASD Athletics Director

“

We at the American School of Dubai believe that a dynamic program of student athletics is vital to the educational development of the student as a whole, while offering opportunities to serve and strengthen the community. More specifically, interscholastic athletic programs offer students the opportunity to experience the educational benefits of athletic competition while adding to our school spirit and developing lifelong values.

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We believe that: n COMPASSION, EXCELLENCE, INTEGRITY, RESPECT and RESPONSIBILITY are to be emphasized, and are representative of a quality athletics program. n Interscholastic athletics is a component of the total education opportunity offered at ASD. n Participation on a team will provide opportunities for students to demonstrate the student profile. n Winning and losing are secondary over how the game was played and how we represent ourselves, and our school. n The coaching staff selects all members of a team based on the necessary attitude, knowledge, skills and experience to compete at the varsity and junior varsity levels. n Every student should have an opportunity to become involved in the athletic program; if not as an athlete, then in other capacities such as student coaches, student broadcasting, photography, mascot and supporter. n Teams representing ASD should exhibit excellence in skill, discipline, teamwork, as well as pride in themselves and in the program. n Coaches and participants should strive at all levels to develop and display the attitudes of sportsmanship, good citizenship, and loyalty to teams and school. n Both athletics and academics together help achieve our philosophical objectives. n Interscholastic athletics are voluntary and not required, and because those participating represent the entire school community; academic eligibility requirements set by the school as well as adherence to the ASD Athletics Code are requirements for participation.

ASD Athletics Handbook 2016/17 | 5

ASD Team Philosophies

“

Character, Sportsmanship, Integrity and Respect are the foundation of our program and must be in place at all levels.

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Our philosophy has and always will be to provide the opportunity for all our students to participate in as many sports as possible in order to emphasize the team spirit for the athletics department as a whole.

Our program will have the best possible facilities and equipment, and will be operated in a first class manner. We intend to continue a winning attitude but at the same time keep in mind our primary goals, which are to teach self-control and good sportsmanship. We also keep in mind the values of learning responsibility, daily needs of our athletes and look to carryover values which will remain for a lifetime. By being involved in ASD athletics, students will benefit from an experience that will make him/her a better person for having participated.

JUNIOR VARSITY (JV) PHILOSOPHY Almost all players on the junior varsity team have had prior experience in a chosen sport and have decided to make a commitment to that program for the next few years. The balance between playing time for everyone, the improvement of individual skills and the introduction to more advanced team concepts for the more advanced player is beginning to shift. No longer will the emphasis be on every player getting playing time, but it will change more towards team concept.

A key is how well do the player’s individual skills fit into the total team framework. This is not to say that only the starting players will play, but the team concept must be developed and a winning attitude established.

VARSITY PHILOSOPHY This level is the ultimate in interscholastic athletics. By this time, the students-athletes have been exposed to their individual sport for several years and have the background to make the commitment necessary to play at ASD. Winning is very important, but only within the ethical concepts of competition. The most important factor for a student-athlete to be successful at this level is that he/she knows and understands his/her role on the team.

6 | ASD Athletics Handbook 2016/17

2016/2017 Athletics Season Overview SEASON

1

2

3

Sports

Dance, Golf, Swim, Volleyball, Mascot

Basketball, Cheer, Cross Country, Soccer, Tennis, Wrestling, Mascot

Badminton, Baseball, Softball, Track & Field, Mascot

Season Dates

August 29 - November 12

November 13 - February 12

February 12 - April 16

Online Sign-up

August 18-25

November 2-9

February 2-8

Tryout Dates

August 29-31

November 13-15

February 12-14

NON COMPETITIVE ACTIVITIES In addition to the competitive school sports teams listed above, ASD also offers a number of noncompetitive activities to students through the Campus Recreation Program. Schedules are available in the Campus Recreation Office.

Campus Recreation Director: Mark Needs

Email: mneeds@asdubai.org

Campus Recreation Assistant: Jennifer Molloy

Email: jmolloy@asdubai.org ASD Athletics Handbook 2016/17 | 7

Junior Varsity Sports The following list includes sports for the 2016/2017 academic year: n Regional and international school competitions at the JV level are open to Grades 8 through 11 only, e.g. MESAC competitions and international invitationals. n Students must be under 16 years of age as of September 1, 2016.

Season

Sport

Practices Per Week

Major Competitions

EAC Competitions

MESAC Competitions

1, 2, 3

Mascot

2-3

Varsity Home Games

EAC Competitions hosted @ ASD

MESAC Competitions hosted @ ASD

1

HS Dance

4-5

Varsity Home Games

October 22 Performance at EAC

November 10 Performance at MESAC Opening Ceremony

1

Golf

4-5

Weekly Match Play

November 4 @ Els Club

October 20-21 @ AES

October 21 @ GWA

November 10-12 @ ASD ***Housing required

1

Swim

4-5

September 23 @ ACS September 29 @ DAA October 15 @ Hamdan October 29 @ ASD

1

Volleyball

4-5

October 8 (girls) @ DAA October 8 (boys) @ UAS

October 22 @ DAA

November 10-12 @ DAA

2

Basketball

4-5

January 14 @ GWA

January 21 @ ACS

February 2-4 @ DAA

2

Cheer

4-5

Varsity Home Games

January 21 Performance at EAC

February 2 Performance at MESAC Opening Ceremony

January 20 @ DAA

February 10-11 @ ABA

2

Cross Country

4-5

December 5 @ Barsha Park December 14 @ Barsha Park January 6 @ GWA January 13 @ Helipad Park

2

Soccer

4-5

January 7 (boys) @ ASD January 7 (girls) @ DAA

January 21 @ DAA

February 2-4 @ ASD ***Housing required

2

Tennis

4-5

Weekly games on competitions calendar

January 28 @ ACS

February 9-11 @ ABA

2

Wrestling

4-5

January 26 @ ASD

3

Badminton

4-5

March 3 @ ACS March 11 @ DAA

March 18 @ GWA

April 13-15 @ ACS

3

Softball / Baseball

4-5

Weekly games on competitions calendar

Invitationals TBD

April 13-15 @ AS Dubai ***Housing required

3

Track & Field

4-5

March 2 @ DAA March 11 @ ASD March 20 @ ASD

March 18 @ UAS

April 13-15 @ DAA

February 9-11 @ ACS

Joining a JV and Varsity team requires a commitment to tournament travel. Please include this in your decision to join a team. Every member of a team is valuable to the team, and teams cannot move forward and progress without a full team in attendance. If a student misses more than 15% of the required practice and playing time, then the opportunity may be given to another student who is able to fully commit to the program.

8 | ASD Athletics Handbook 2016/17

Varsity Sports The following list includes sports for the 2016/2017 academic year: n Regional and international school competitions at the Varsity level are open to Grades 9 through 12 only, e.g. MESAC competitions and international invitationals. n Students must be under 19 years of age as of September 1, 2016.

Season

Sport

Practices Per Week

Major Competitions

EAC Competitions

MESAC Competitions

1, 2, 3

Mascot

2-3

Varsity Home Games

October 22 Performance at EAC

November 10 Performance at MESAC Opening Ceremony

1

HS Dance

4-5

Varsity Home Games

October 22 Performance at EAC

November 10 Performance at MESAC Opening Ceremony

1

Golf

4-5

Weekly Match Play

November 4 @ Els Club

October 20-21 @ AES

1

Swim

4-5

September 23 @ ACS October 15 @ Hamdan October 29 @ ASD

October 21 @ GWA

November 10-12 @ ASD

1

Volleyball

4-5

September 16 @ ACS October 8 @ ASD

October 22 @ ASD

November 10-12 @ ABA

2

Basketball

4-5

January 21 @ ASD

February 10-12 @ AES

2

Cheer

4-5

Varsity Home Games

January 21 Performance at EAC

February 2 Performance at MESAC Opening Ceremony

December 5 @ Barsha Park December 14 @ Barsha Park January 6 @ GWA January 13 @ Helipad Park

January 20 @ DAA

February 10-11 @ ABA

January 20 (girls) @ GWA January 21 (boys) @ GWA

February 9-11 @ ACS

January 28 @ ACS

February 9-11 @ ABA

2

Cross Country

4-5

2

Soccer

4-5

2

Tennis

4-5

Weekly games on competitions calendar

2

Wrestling

4-5

January 26@ ASD

3

Badminton

4-5

March 4 @ GAA March 10 @ ACS

March 18 @ DAA

April 13-15 @ ACS

3

Softball / Baseball

4-5

Weekly games on competitions calendar

Invitationals TBD

April 13-15 @ AS Doha

3

Track & Field

4-5

March 2 @ DAA March 11 @ ASD March 20 @ ASD

March 18 @ UAS

April 13-15 @ DAA

February 9-11@ ACS

Joining a JV and Varsity team requires a commitment to tournament travel. Please include this in your decision to join a team. Every member of a team is valuable to the team, and teams cannot move forward and progress without a full team in attendance. If a student misses more than 15% of the required practice and playing time, then the opportunity may be given to another student who is able to fully commit to the program.

ASD Athletics Handbook 2016/17 | 9

The ASD Student-Athlete Being a member of an ASD interscholastic team is a privilege to be earned and maintained throughout the season. Each time participants visit a school, step onto a practice field, or compete in a contest he/she is expected to represent themselves, their family, their team and the ASD community in a responsible and sportsmanlike manner. Every athlete will have not only the athletic capability but the academic worthiness to participate in the sport of their choice.

10 | ASD Athletics Handbook 2016/17

TRYOUTS At the beginning of each sport season, a three day tryout process will occur. Each student is required to sign up online one week prior to the start of the tryouts on the Campus Life or Athletics webpage. Students should report for tryouts on the predetermined dates and after two days of skill assessment, coaches start forming teams.

Season

1

2

3

Sports

Dance, Golf, Swim, Volleyball, Mascot

Basketball, Cheer, Cross Country, Badminton, Baseball, Softball, Soccer, Tennis, Wrestling, Mascot Track & Field, Mascot

Season Dates

August 29 - November 12

November 13 - February 12

February 12 - April 16

Online Sign-up

August 18 - 25

November 2 - 9

February 2 - 8

Tryout Dates

August 29 - 31

November 13 - 15

February 12 - 14

Student-athletes have a right to know the standards upon which participants are selected for a team. All student-athletes must have an opportunity (at least two days) to demonstrate their skill and abilities before cuts are made in any sport. Upon request the coach will meet each individual and attempt to explain reasons why he/she did not make the team.

Parents should expect that every candidate is treated fairly and given every consideration. Coaches are sensitive to feeling of disappointment and will handle the task of forming teams as positively as possible. Coach are available to answer any questions an athlete may have. While we understand that being cut is disappointing for many athletes are their parents, unfortunately we cannot place everyone. Any athlete cut from a team is welcome to tryout again next season or to try another sport. When parents and athletes understand and support the coach’s decision, this difficult process becomes less painful and an opportunity for learning.

TEAM PLACEMENT AT A LEVEL OTHER THAN THE DESIGNATED AGE OR GRADE LEVEL

Student-athletes will begin practice with their own age or grade level. After consultation with coaches, the head coach will recommend any level change to the Athletic Director for approval. If administrative approval is granted, the head coach will discuss the move with the player and parents of the player. If all parties agree that the move is in the overall best interest of the player, team, and program, then the move will be allowed.

The physical, emotional, and social well-being of the athlete will be the main criteria for decisions. The above criteria are designed for sports that have two or three levels of competition. Some sports, such as wrestling, tennis, cross country, track and field, swimming, and badminton do not by their nature fit the above criteria.

PLAYER CODE OF CONDUCT AND CONTRACT

All students are expected to abide by the rules, regulations, and policies of the American School Dubai, and the MESAC/EAC tournaments. All Junior Varsity and Varsity players and their parents must read and sign a copy of the Players Code Card, which is issued to team members at the beginning of each season. This Players Code Card is to be returned to the Athletics Department and will be kept on file for the duration of the school year, failure to complete this form will result in students not participating in athletics.

Documents must be read, understood and agreed to by both parents and student. This includes the Athlete Code, Participation Consent, Medical Release, Reciprocal Housing, Contact and Medical Information forms. It is a form which is given by the coach on the first day of practice and must be returned to the coach within the first week.

Violations of the contract may lead to dismissal from a team or the student being sent home from an event, in addition to being referred to the school administration for further possible consequences.

ACADEMIC ELIGIBILITY POLICIES

Students participating in cocurricular programs are considered to be in positions of leadership; therefore, it is an honor to represent ASD, not a right. Students represent their school and the community. In order to participate in cocurricular activities at ASD, a student can not be earning more than one grade below a C- on the aggregate scale.

Eligibility is reviewed three times a year at the following times: 1. First midsemester progress report issued 2. First semester report card 3. Second semester report card (to determine eligibility for 1st season following year)

ASD Athletics Handbook 2016/17 | 11

CONDITIONAL PARTICIPATION

If a student is receiving one grade below a C- on the aggregate scale in any subject at the designated time of the eligibility check, both the student and parents will be informed by their respective administrator that participation in any activity is conditional. Participation in any sport or activity requires a meeting with the Athletic or Arts Director, coach, parent and student in order to create an academic plan for success.

If it is found that the student does not adhere to the conditions set forth in the academic plan, or academic improvement is not seen, the student will be removed from the activity.

A coach/principal/teacher may prevent a student from representing the school for a breach of the Student Code.

Eligibility of new students who enter ASD and students on academic or behavior probation will be determined by the school principal prior to the start of the season.

In addition, students must demonstrate punctuality and regular attendance at school. Any student deemed to have excessive tardiness or absences from school or individual classes (as determined by the principal and counselor) may also be ineligible to participate in cocurricular events. (In every case, a student must be in school on the day of an after school event, and in school the day before and day of an away trip in order to participate.)

UNIFORM & EQUIPMENT POLICY

Student-athletes are responsible for any uniforms and equipment issued to them by the Athletic Department. Student-athletes are expected to keep all issued items clean and in good condition.

Families are financially responsible for all items issued and will reimburse the Athletic Department for all items not returned within one week after the season. They will not be permitted to try out for another sport unless all items issued are returned and/or paid for.

In addition, any refusal to adhere to this policy will prohibit eligibility for athletic awards. Student-athletes are to wear only athletic department approved equipment.

ATHLETIC UNIFORM DEPOSIT

An athletic uniform set can cost anywhere from AED 400 to more than AED 1400 to replace. Each player is required to pay a AED 500 Athletics Uniform Deposit. This fee is due upon notice of being selected for the team and is refundable to the student-athlete upon return of the players’ individual uniform in good condition. No athletics uniform will be given out to any student-athlete prior to receiving their deposit.

The athletics uniform deposit is to be paid at the ASD Business Office. The deposit will be held until the end of the sport season and student-athlete has returned his/her uniform in good condition. If the uniform is not returned or damages have occurred, this deposit will be applied towards the cost of replacement of the athletic uniform item. Should the cost of the lost or damaged athletic uniform exceed the deposit, the student-athlete will be informed of the replacement cost of the uniform and balance owing (less the initial deposit) will be charged.

DRESS CODE ON GAME OR TRAVEL DAY

Student-athletes should wear appropriate attire on game day so as to represent our school and team properly. (e.g. white dress shirt with red tie or red travel polo, khaki or black dress slacks/skirt, closed-toe dress shoes) Each coach will impose the set guidelines for a dress code at their discretion, with administrative approval.

Students will travel in game day attire to and from all MESAC events and must be in travel attire to attend the MESAC Awards Banquet.

12 | ASD Athletics Handbook 2016/17

PRACTICE & COMPETITIONS PARTICIPATION Practices, competitions, and attending corresponding team events are mandatory for all student-athletes. To be excused, the student-athlete must notify the coach prior to the practice or competition with a valid reason. Absences should be avoided whenever possible. Anyone missing a practice or an event without permission from his/her coach will be unexcused. Two unexcused absences could be grounds for dismissal from the team. Excused school attendance will be considered an excused absence.

A 100% attendance is expected, however, in order for student-athletes to Letter or receive an award they must attend a minimum of 85% of all scheduled practices and games which would be monitored through attendance taken by the coach and recorded on the Haiku team pages. If a student-athlete does not make the 85% attendance requirement they may NOT be allowed to participate in the travel tournament whether it is a home tournament or away.

In addition, the student-athlete is NOT allowed to leave the sporting event until all ASD teams have finished playing. It is the responsibility of all players to support their fellow ASD student-athletes.

Class Attendance Policy on Game, Practice and Travel Days Blocks 1 2 3 4

Practice

Games

Tournaments

Travel Teams

Must be present full day

Must be present the day before competitions

Must be present all periods prior to departure

Must be present 1/2 day

Must be present 1/2 day

PLAYING TIME

Participating on an athletic team is a privilege, not a right. The coach determines playing time based on the following: respect, attitude, selfdiscipline, coachability, knowledge of the sport, and athletic talent.

DROPPING OUT OF A SPORT

When a student-athlete decides to participate in a sport, and is selected for a team, the Athletics Department and coaches expect the studentathlete to complete the season. If there are extenuating circumstances during the season which necessitate dropping a sport, the studentathlete must consult the coach and explain the circumstances. Depending on the circumstances, the student-athlete may be granted a release by the Athletics Director to participate in the next season. If a student-athlete decides to quit a

PARTICIPATING ON AN OUTSIDE TEAM

Student-athletes of an ASD team must remember that their first commitment is to their school sponsored team. Practice and competitions with the school team come before any outside team, unless given prior approval. Should the student-athlete violate this policy, it could be grounds for dismissal.

ASD Athletics Handbook 2016/17 | 13

LEAGUES & TOURNAMENTS EAC & MESAC ASD participates in a local league called Emirates Athletics Conference (EAC) and a regional conference known as MESAC (Middle East Schools Activities Conference). EAC is a local league consisting of four member schools within the UAE. EAC organizes weekly competitive exchanges amongst the member schools and a one-day championship tournament during the latter part of the season. The Middle East Schools Activities Conference (MESAC) tournaments are three day competitions hosted by member schools on a rotating basis.

Members of the EAC: American School of Dubai (ASD) Dubai American Academy (DAA) American Community School - Abu Dhabi (ACS) Gems World Academy (GWA) Universal American School (UAS) - affiliate member Members of MESAC: American School of Dubai (ASD) Dubai American Academy (DAA) American Community School - Abu Dhabi (ACS) American School of Doha (ASDoha) American Embassy School - New Delhi (AES) ABA - An IB World School - Muscat (ABA) Reciprocal Housing Requirement

Housing visitors is an extra responsibility for our busy families but it also provides a wonderful opportunity for international exchange and new friendships. When traveling on overnight trips to other schools, ASD student-athletes are housed by families of the host school. In turn, when teams visit ASD they are housed with the families of ASD athletes. During tournaments,100-200 visiting athletes need to be housed. All athletes are housed in groups of a minimum of two to assist in making both the hosts and the visitors more at ease.

The success of MESAC is dependent on this reciprocal housing arrangement between the international member schools. Many of our host families speak fondly of their experiences with students from all over the world. Often our students request to house athletes who had housed them on a previous occasion and remain in contact long after the season is finished.

By accepting membership on a sports team and participating in the Athletics program, the student and family also accepts this responsibility for providing housing for our visiting teams. This

14 | ASD Athletics Handbook 2016/17

responsibility extends to match the number of sports and activities respective students participate in throughout the school year.

Therefore an athlete who participates in three seasons of sport may be requested to provide housing to visiting athletes for up to three competitions in a school year. Hosting may extend to an unrelated sport tournament for the host family. The Athletics Department will do everything it can to make housing as practical for host families as possible.

MESAC Tournament Housing Dates Event

Date

Nights

MESAC Swim

November 9-13

4

MESAC JV Soccer

February 1-5

4

MESAC JV Softball / Baseball

April 12-16

4

MESAC Rules & Guidelines All athletes must abide by MESAC Regulations, which are outlined in player code cards and the Red Travel book: • The use of tobacco, drinking of alcohol, or use of illegal drugs will not be allowed during travel or while in the host city during the period of time covered by the MESAC activity.

• Any sightseeing or travel in the host city will be done only with the permission of the host family and the coach/sponsor.

• Under no circumstances will housing arrangements be changed without permission of the hosting Tournament Director and the knowledge of the coach/sponsor.

• All laws of the host country will be adhered to by student-athletes.

• Any unusual circumstances or problems which occur during a stay in the host city will be reported as soon as possible to either the hosting Tournament Director or visiting coach/sponsor.

• Visiting students will be in the home of the host family no later than the curfew set by MESAC at 9:30 p.m., or as soon as possible after a schedule activity is completed, whichever is later. The hosting Tournament Director may list an earlier curfew time.

TRAVEL POLICY Travel Policy

• It is the student’s responsibility to inform the coach of his/her intent to travel with the final MESAC team prior to the final roster being announced.

• The coach submits the MESAC final roster in order to secure the group airplane booking.

• Any student wishing to use Skywards points or individual booking must notify the Athletic Department prior to the final MESAC roster being announced. No students will be allowed to travel on standby tickets (only secured seats will be allowed).

Failure to follow this process allows the airline to charge penalty fees and these fees will be charged to the individual student athlete, to be settled with the ASD Business Office.

Location

Transport

Transport Approximate Cost

Visa Required

Visa Approximate Cost

ASD Doha, Qatar

Airplane

AED 900

Yes

AED 100 or 200

AED New Delhi, India

Airplane

AED 2000

Yes

AED 495

ABA Muscat, Oman

Airplane

AED 900

Yes

AED 370

ACS Abu Dhabi, UAE

Bus

AED 0

No

0

DAA Dubai, UAE

On own

AED 0

No

0

Flight Arrival Time

Bus Arrival Time

Excused Periods

Report to School by

Before 11:00 p.m.

12:00 p.m.

None

8:00 a.m.

Between 11:00 p.m. & 12:00 p.m. (midnight)

Between 12:00 p.m. (midnight) & 1:00 a.m.

1st period block

9:35 a.m.

Between 12:00 p.m. (midnight) & 1:00 a.m.

Between 1:00 a.m & 2:00 a.m.

1st & 2nd period blocks

11:05 a.m.

Between 1:00 a.m & 2:00 a.m.

Between 2:00 a.m & 3:00 a.m.

1st – 3rd period blocks & homeroom

1:35 p.m

Homework, Tests, Quizzes

Each student travelling with a team is expected to turn in a completed green homework form to their coach for approval one week prior to travel. The green homework form shows that each teacher is aware the student will be absent from school and the student is aware of the work that will be missed and made up before or after the trip in the agreed upon time.

Commitment To Travel Deposit

By accepting your position on an ASD JV or Varsity team, you commit to travel to all competitions with the team for the duration of that sport season. An athlete may not be eligible to participate in team training, league games and tournament games if the Commitment to Travel Deposit is not received on time.

A trip deposit is required at the time of acceptance on an ASD JV or Varsity athletic team. This deposit will be applied towards any travel expenses and is refundable only under the following circumstances: Full Refund Available: • Athlete is not selected to travel and the team has returned from their MESAC tournament.

• Athlete is unable to travel due to medical circumstances and documentation is provided to support a reimbursement by the airline.

Partial Refund Available: • Based on airline policy • Based on hotel policy

Local Travel

The ASD athletics program covers all costs associated with local transportation to and from all EAC and MESAC competitions.

International Travel

ASD pre-arranges group travel for all traveling teams. This keeps prices lower and affords special abilities to make last minute travel changes when needed. You can predict the season’s estimated cost by scanning the entire season schedule in the JV/Varsity Sports sections to see how many teams travel internationally.

Please note that the costs below are estimated prices for airfare.

Tentative dates and prices will be posted on the Athletics website at the beginning of the school year.

Epipen Medical Notice

Any student requiring an epipen is responsible for carrying and supplying the necessary epipens for games or tournaments.

Insurance

As stated in the Players Code Card, (Appendix A), the parent agrees to pay all costs, charges and expenses incurred in relationship to providing medical care and releases The American School of Dubai and its representatives from responsibility for all medical costs.

Private travel and medical insurance is an individual family responsibility for seeking out coverage prior to the given travel dates.

• Based on immigration policy and use of visa ASD Athletics Handbook 2016/17 | 15

LETTERING & AWARDS A student-athlete receives a letter when he/she participates on an ASD athletic team and attends 85% or more of scheduled games and practices throughout that season. A letter and/or pins are issued by the Athletics Department and are presented at the Booster Athletics Recognition Evening.

Pins and letters are presented based on this criteria: Small letter “D”: First season on JV team Large letter “D”: First season on Varsity team Sport pin - Represents first year participation in your sport at that level.

Small bar - Represents participation in your sport for two years Large bar - Represents participation in your sport for three years CAPT - You were a captain on your team MVP - You were the most valuable player on your team CHAMPS - You won the championship at MESAC Each ASD sports coach gives three awards: a Most Valuable Player, Most Improved Player, and the Coaches Award (for commitment, leadership, dedication, or improvement). Athletes must have lettered to be considered for an award.

Coaches 5 Point Scale

Points

Soccer Volleyball Basketball Baseball/Softball Dance Cheer

Track & Field Swimming Cross Country Tennis Badminton Wrestling Golf

Mascot

Commitment Dedication Work Ethic Sportsmanship Integrity Character Attitude

5

Team MVP or athlete playing up an age group (JV playing Varsity)

2 gold MESAC or 1 gold, 2 silver Badminton/Tennis = Gold @ MESAC

MESAC performances

Exemplary

4

Team Captain

1 gold MESAC or 2 silver MESAC Badminton/Tennis = Silver @ MESAC

EAC Excellent performances

Excellent

3

Excellence EAC - League Play MESAC - Tournament play

Medalist MESAC

EAC Good performances

Good

2

Average EAC - League Play MESAC - Tournament play

Achieving MESAC points for team

Average performances

Average

1

Participant EAC - League Play MESAC - Tournament play

Good performance at MESAC for one or more events

Participant

Below Average

Coaches will submit a ranking of each athlete on their end of season report. This ranking is out of 10 points: 5 points allocated to the individual sport listed using the criteria.

5 points allocated towards the athlete's commitment to ASD sports program.

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ASD Scholar/Athlete Award This award goes to an outstanding junior or senior scholar athlete. The recipient will have a final cumulative GPA of 3.8 in all subjects and a high standard of athletic ability, participation in school sports, and sense of sportsmanship. The coaches nominate their top three candidates and the high school and middle school faculties make the final decision. This award is presented at the high school and middle school awards ceremonies.

The Megan Garrison Athletic Award This award is given in memory of Megan Garrison, an ASD student from 1994-95. This is to recognize an outstanding male or female athlete who, like Megan, has demonstrated an exemplary work ethic, along with the qualities of good sportsmanship, dedication, enthusiasm and pride. To be eligible, the student must have participated in a minimum of two sports during his/her senior year at ASD. This award is presented at the graduation ceremony, and is decided on by the coaching staff.

The Mike Ross Award Mike Ross was the ASD Athletic Director from 1992 - 1995. This award is given in his memory to a senior who exemplifies the qualities that Mike stood for in both his professional and personal life: strength of character, personal integrity, leadership and a true concern for others, coupled with a strong commitment to athletics. This award is presented at the graduation ceremony, and is decided on by the coaching staff.

Ambassador’s Sports Awards Presented to the Varsity girl and boy, JV girl and boy, and middle school girl and boy who, in the opinion of coaches, have made major contributions to the ASD athletic program. Areas considered include sportsmanship, attitude, skills and the ability to get along with peers and coaches. These awards are presented at the Sports Banquet for the Varsity and JV recipients, and middle school recipients are presented at the middle school recognition assembly.

Booster Scholarships The ASD Booster Club established a scholarship program in 2013 to support seniors in achieving their post secondary school dreams. Scholarships are awarded annually to senior student-athletes who have participated in Athletics while in high school at ASD. Eligible seniors may apply for selection through the Booster Club. Information is available from Booster Club. These awards are presented at the Booster Athletics Awards Ceremony at the end of the school year.

ASD Athletics Handbook 2016/17 | 17

The ASD Parent

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At ASD parents are vital in order to make our Athletic Department the best it can be. Parents are called upon to volunteer to support the coaches and sport teams throughout the year.

18 | ASD Athletics Handbook 2016/17

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BOOSTER CLUB The ASD Booster Club is a parent volunteer organization that supports the Athletics Department by raising funds, organizing volunteers, staffing concession stands and providing opportunities for community events. All parents of ASD student-athletes are considered a member of the Booster Club. An elected governing board coordinates all efforts of the Booster Club, but all parents are welcome and encouraged to volunteer and participate in Booster events. To learn more about the Booster Club, visit the Athletics Go Page (ASD community portal), or contact the Booster Club at boosterpresident@asdubai.org.

4 Hours of Power The Booster Club asks all parents of student-athletes to volunteer 4 hours a season in support of the team, students and Athletics Department. The Booster Club organizes a number of ways to support ASD student-athletes and the Athletics Department such as: Team Parents | Representing ASD at events | Falcon’s Nest concession stand | Spirit Store | Decorating athletes’ lockers Organizing team photos | Planning recognition events Hosting visiting coaches during EAC and MESAC

CODE OF ETHICS FOR PARENTS & FANS

Parents have a vital role in their child’s life and being a fan is one of them. Parents want the very best for their son/daughter and being a positive and supportive role model is one of them.

Parents should: • Conduct themselves as mature role models, supporting the team in a positive manner.

• Respect the decisions made by the game officials and tournament personnel.

• Cheer for their team whether they are successful or not and use phrases that are positive and uplifting.

• Never boo the visiting team or cheer when the opposition makes a bad play or performs poorly.

• Recognize outstanding performances on both sides of the playing court.

The athlete expects parents and fans to: • Support the players, team and coach regardless of the outcome of the match.

• Cheer in a positive manner at all times during the game.

• Not interfere with the coaching, officiating or practice routine of any team.

• Support the athletes with enthusiasm and composure.

Sportsmanship demands parents and fans to:

• React in a respective manner to a coaching or officiating decision that may seem questionable.

• Treat visiting teams with respect.

• Cheer for both teams during the player introduction and at the end of the match.

HOST FAMILIES GUIDELINES AND RESPONSIBILITIES By accepting membership on a sports team and participating in the Athletics program, the family also accepts the responsibility for providing accommodation for teams visiting ASD for competitions and tournaments. This responsibility extends to match the number of sports and activities respective students participate in throughout the school year. Therefore, an athlete who participates in three seasons of sports may be requested to provide housing to visiting athletes for up to three competitions in a school year.

Hosting Guidelines

These MESAC Guidelines are intended for the use of parents hosting visitors for tournaments and friendly international matches.

1. Curfews are set by the school for each event, however host parents may ask their guests to observe an earlier curfew, but they may not extend the curfew or modify any other MESAC rules for their guests.

2. During the period of the tournament or competition hosts represent the parents of the athletes they are hosting. The same care and supervision exercised in the host family’s home will apply to the athletes being hosted.

3. The regulations for student behavior are listed on the player contract. The visiting athletes will have already agreed to observe these rules and regulations.

4. Any violations must be reported immediately to the responsible official as designated by MESAC: Tournament Director, Housing Coordinator, and Athletic Director.

5. Neither host families nor students may negotiate changes to the MESAC regulations for students with respect to curfew, housing arrangements, the use of tobacco, alcohol or drugs or any other rules or provisions set forth by the host school.

6. Host families are to contact their assigned athletes at the time designated by the host school.

7. Host families must arrange for suitable transportation to and from the sporting events, which is normally a private car. Taxis are an appropriate means of transport only if a host member accompanies the guest. Students with a UAE driver’s license are not allowed to drive visiting students.

8. Host families must provide visiting students with suitable meals when applicable: breakfast and dinner 9. Host families should offer a box lunch to the visiting students during the competition unless declined.

10. All athletes will be expected to provide housing during the year regardless of the sport.

ASD Athletics Handbook 2016/17 | 19

The ASD Coach

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Because of our commitment to excellence, coaches at ASD become one of the most important components of our athletic program. Coaches are responsible for modeling positive behavior and attitude at all times. Coaches are both a participant and teacher at the same time.

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Coaches have great responsibility and opportunity to mold young lives. In order to be considered an effective coach and role model, our coaches must be knowledgeable in their sport, prepared, motivating, and able to make adjustments during competition.

ASD CONSIDERS THE FOLLOWING WHEN APPRAISING COACHES

Coaches must:

• Did the players learn and improve throughout the season?

• Act professionally at all times. Remember that their first interest is the students, second is the school and last any ego.

• Did the individuals and team represent the school in an exemplary fashion?

• Keep open lines of communication with their players, parents and the Athletic Director at all times, concerning all matters.

Success is measured if the above criteria are met. Wins and championships take care of themselves and will occur if and when everything else falls into place.

• Act as a liaison between players and their teachers if additional tutoring is needed for academic success.

• Know and follow rules and regulations set by the American School of Dubai.

• Was the season a positive experience for the athlete?

Coaches are to be respected and not be judged on the basis of record. Both winning and losing are contingent upon available talent, injuries, the schedule and any number of factors.

• Work with the Athletic Director on issues and concerns and follow directions set forth by the Athletic Director.

• Complete all paperwork that is required by the Athletic Department to allow our students to participate in MESAC or EAC by the predetermined date.

CODE OF ETHICS FOR COACHES

• Create, post and follow meaningful practice schedules throughout the season to allow for the improvement of our athletes.

• Inspires the student-athletes to love the game and to compete fairly.

• Make sure players are prepared for all upcoming events.

• Models good sportsmanship at all times.

• Supervise teams during practice and games. Coaches will teach and model good sportsmanship to student-athletes as well as what it means to be gracious in both victory and defeat through both words and actions.

• Disciplines team members who display unsportsmanlike behavior.

• Create announcements to be placed in ASD news sources two days prior to every sporting event and immediately after the event highlighting the performance of players. Announcements are to be sent to the high school, the middle school, Athletic Department and Communications Office.

• Respects the official’s judgment and interpretation of the rules.

• Treats players as well as opponents with respect.

• Understands that the athletic arena is an extension of the classroom.

• Understands that student-athletes are students first and athletes second.

• Attend the game prior to or following their own game with team members to show community spirit and support. Players must attend 85% of the corresponding teams’ event.

• Maintain and update the team page on the Athletic Department website. The team page is required to have a welcome letter from the coach. Training videos, encouragement, reminders, and team photos may also be added.

• Keep accurate attendance records of practices, games, and corresponding games. (See Appendix C). This attendance is required by the Athletic Department when submitting the End of Season Report.

• Promote the attendance of the same sport event at different levels.

• Choose the award winning student-athletes.

Coaches can be the most influential aspect of a young person’s life and with that comes a great deal of responsibility.

ASD Athletics Handbook 2016/17 | 21

P.O. Box 71188 Dubai, UAE | +971 4 395 0005 www.asdubai.org