AGM Minutes of Athelstaneford Primary School Meeting Monday 28th August 7pm-9pm
Present: Sarah Morgan (Head teacher), Susan Begg (Chair) Sandra Delahooke (Parent), Niela Khan (Clerk), Jo Mair (Treasurer) Tora Harrison (Parent), Lucy Calder(Parent), Mhairi Dickie (Parent), Jane Brand (Parent), Nicola Semple (Parent) Emma Duncan (Parent) Alice Beveridge (Parent) Jenni Lai (Parent) Liz Bingham (Parent)
Apologies: Nikki Fallowfield (Parent), Katrina Scobie (Parent), Mary Swan (Parent), Jo McNicol (Parent)
1.Welcome /Apologies and Approval of Minutes: Susan Begg welcomed everyone to the meeting. Apologies as noted above. The minutes of the last meeting were approved without change. Correspondence was discussed.
2.Head Teacher’s Update: Classes and Staffing
59 children across 3 classes. 15 children in the nursery with 1 more start after October – 7 pre-schools and 8(9) antepreschool. Numbers are strong looking ahead. Currently have vacancy advertised for Thur/Fri with Mrs Little. Mrs Wendy Hardie is covering that post in the interim.
SIP
Key areas of development will be in the following Developing and sharing a clear vision, values and aims for our school Beginning work towards the Rights Respecting School award. Development of the teaching learning and assessment of numeracy
Consistent approach to the delivery of 1+2 across all stages Engagement and use of curriculum frameworks that have been developed in East Lothian. Training in the delivery and interpretation of the new national standardised assessments.
PEF Funding Update
Some of the original suggested ideas –home work club, clicker 7, ipads were turned down for various reasons. I will be submitting a new proposal which will be to invest the money in teachers to deliver SfL to close the gap and raise attainment in numeracy and reading.
Budget
Carry forward has been used in staffing this year so we are working to a very tight budget.
Trips and Sports Festivals
We currently run at a 50% loss in order to take children on trips and to sports festival. This is no longer sustainable as we do not have the funds to do this. A short life working group has been set up to look at transport costs for festivals as this is a problem for all schools. We will attend a limited number of festivals.
Trips will need to be paid in full. The Parent council have agreed will help contribute to the cost of school trips.
3.Chair Updates Susan Begg discussed how we continue to support the school and improvements. She went over the years achievements and thanked the Fundraising team for all their efforts arranging the different events from which they have raised a £8,782 profit for the school. Which has helped to pay for the after-school clubs, education city, new shelves, £500 contribution towards school library, tables and chairs for the school.
Chair thanked the parent council members that helped in the interviews for Head teacher.
Also means a lot that the parents take part and have helped in the running club which takes place on Wednesday p4-7 8.20am. If other parents would like to take part also it is greatly appreciated.
This year Susan and Nicola will be looking into developing the lower playground for re-designing. And will need to look at what funding they can get to complete this project which will benefit the children and staff at school. Action SB/NS
4.ELAPCM- update
Susan attended the meeting and discussed the Who Care Scotland-kids in care. An amazing presentation was given by Beth Agnew. Susan asked if the parent council would like to see this presentation, as they would be happy to come and present it at the school. Parent council all agreed for the presentation to be taken place at a future meeting, Susan will arrange this. Advertise this to wider parent forum.
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Next meetings are 20 September and 20 January 2017- Jo Mair and Mary Swan will attend.
Action SB/JM/MS
5. Financial update:
Current Balance 28/08/17: ÂŁ7404.16 See attached report.
6. Fundraising Team Updates:
Future fundraising events and dates attached. Fundraising team are considering how gift aid donations can be easily used for school at the fundraising events. Think it will be a good idea to get the children involved in fundraising also for the school. It was noted by SM that the children organise fundraising as part of their curriculum. Other ways to help raise funds for the school using online sites such as Easy funding will be considered also. Action: JB/LC
7. Election of Committee Members:
Jo Mair was nominated for the role of chair, Proposed by Susan Begg and Niela Khan. Vice chair- Susan Begg nominated by Jo Mair and Niela Khan. Treasurer- Lucy Calder nominated by Susan Begg and Jo Mair. Secretary/Clerk- Niela Khan to continue the post of Clerk.
Fundraising Team: Jane Brand, Mary Swan, Nikki Fallowfield, Jo McNicol, Alice Beveridge, Mhairi Dickie and Katrina Scobie. New members welcome to join the fundraising team.
Register Charity Trustee members remain same. But if anyone is interested in becoming a member please let Susan Begg know. This trustee helps file annual reports and deals with the legal responsibilities.
8. AOCB: School clubs
There will be no Neuro juice this term. Multi sports and Drama will take place. See attachment for school clubs- outlines Multi sports time table and Drama Mill. In multi sports they will be introducing taster sessions i.e. session of hockey. Parent council have agreed to fund 50 % cost for Multi sports and pay for hall hire and 50% for Drama and Linda from Drama Mill will pay hall hire. For this term only and will review funds for next term again. For Drama Parent council have agreed to go with option 2- 3.30pm p2-7.
9. Date of next meeting:
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Wednesday 4 October 2017.