Banyule City Council 19 October 2015 Ordinary Meeting Minute

Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 19 October 2015 commencing at 7.45pm

MINUTES

PRESENT ..............................................................................................................................3 APOLOGIES ..........................................................................................................................3 LEAVE OF ABSENCE ...........................................................................................................3 CONFIRMATION OF MINUTES .............................................................................................3 DISCLOSURE OF INTERESTS .............................................................................................3 PRESENTATION ...................................................................................................................3 1. PETITIONS ......................................................................................................................4 1.1 Studley Road, Ivanhoe - Petition to Retain Current Parking Restrictions................. 4 1.2 Studley Road, Ivanhoe - Petition for Parking Restrictions ....................................... 5 4.2 Studley Road, Ivanhoe - Review of Parking Arrangements ..................................... 6 1.3 Plenty River Drive, Greensborough - Petition for Road Safety Devices ................... 6 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 7 2.1 2016-2017 Community Sports Infrastructure Fund from the State Government Victoria ...............................................................................................7 2.2 Greensborough War Memorial Park Sculptures ......................................................9 3. PLANET – ENVIRONMENTAL SUSTAINABILITY ....................................................... 10 3.1 The Allocation of the 2015 Environmental Sustainability Grants............................ 10 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT.............................. 12 4.1 Banyule Integrated Transport Plan 2015-2035 ...................................................... 12 4.3 Victorian Government Review of the New Residential Zones ................................ 13 4.4 Proposed Multistorey Mixed use Development At 4-6 Flintoff Street, Greensborough (P563/2014) - VCAT Consent Order ............................................ 14 5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ................... 15 5.1 Banyule Arts and Culture Advisory Committee Terms of Reference and Selection process .................................................................................................15 5.2 The Greensborough Project - Community Consultation and Communication ........ 16 6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 17 6.1 14A Bannerman Avenue, Greensborough - Notice of Intention to sell ................... 17

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

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6.2 6.3 6.4

19 OCTOBER 2015

Annual Report 2014-2015 .....................................................................................18 Assembly of Councillors ........................................................................................18 Councillor Motions - Status Update ....................................................................... 20

7. SEALING OF DOCUMENTS .........................................................................................21 7.1 Instrument of Authorisation ...................................................................................21 7.2 Sealing of Documents ...........................................................................................21 8. NOTICES OF MOTION ..................................................................................................22 8.1 Kingsbury Drive Improvements .............................................................................22 8.2 Proactive enforcement of replacement tree planting ............................................. 22 8.3 Project Recognition ...............................................................................................23 9. GENERAL BUSINESS ..................................................................................................23 9.1 Ivanhoe Library 50th Anniversary and Community Day ......................................... 23 9.2 Recent Official Openings ......................................................................................23 9.3 2015 Banyule Awards for Works on Paper ............................................................ 23 9.4 Olivia Newton John Wellness Research Centre .................................................... 24 9.5 Around The Bay 2015 ...........................................................................................24 10. URGENT BUSINESS.....................................................................................................24 10.1 Increasing Incidence of Graffiti at Watsonia Shopping Centre ............................... 24 10.2 Confidential Urgent Business Item ........................................................................ 25 CLOSURE OF MEETING TO THE PUBLIC......................................................................... 25

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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

MINUTES ORDINARY MEETING OF COUNCIL

19 OCTOBER 2015

EXTENSION OF PUBLIC FORUM Resolution (CO2015/349) That the Public Forum be extended until 8.00pm Moved: Cr Steven Briffa Seconded: Cr Jenny Mulholland

CARRIED

The Meeting opened at 7.59pm.

Acknowledgement of the Traditional Owner, the Wurundjeri willam people The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willam people.

Present Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Tom Melican, Cr Jenny Mulholland.

Apologies Cr Rick Garotti Leave of Absence Nil Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 5 October 2015 Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland

CARRIED

Disclosure of Interests Councillor Steven Briffa declared an interest in item 4.4 - Proposed Multistorey Mixed use Development At 4-6 Flintoff Street, Greensborough (P563/2014) - VCAT Consent Order Presentation A presentation was made to Council on the status of recommendations arising from the 2014 Youth Summit by Banyule Youth Services.

A presentation was made to Council of the 2015 Excellence in Property Award received by Council on Friday 16 October was presented by Director of City Development, Scott Walker.

Councillor Melican left the Chamber at 8.13pm.

Councillor Melican returned to the Chamber at 8.14pm.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

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19 OCTOBER 2015

PROCEDURAL MOTION (CO2015/350) Resolution That items 1.1, 1.2 and 4.2 be considered together before all other items.

Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale

CARRIED

1. PETITIONS 1.1

STUDLEY ROAD, IVANHOE - PETITION TO RETAIN CURRENT PARKING RESTRICTIONS

Mr Ben Beaumont spoke on the item.

EXECUTIVE SUMMARY A petition with 26 signatures was received.

The petition prayer is as follows: “We, the undersigned, would like to register our opposition to the proposal to introduce parking restrictions on the north side of Studley Road between 59 Studley Road and Waldemar Road and register our support for the “No Change” option in the survey documentation, for the following reasons.

• •

•

The Austin-complex, day-parkers on the north side of Studley Rd [approximately 15 from #59 Studley Rd. to Waldemar Rd.] will choose to park, with their colleagues further west along both the north and south sides of Studley Rd further congesting it.

The BYCC General Local Law – Schedule 3 – Residential Parking Permit Scheme option to purchase up to 2 resident plus 2 visitor parking permits to allow parking over any posted parking time limit, provides an incentive for north-side-of-Studley Rd residents, subject to the proposed parking restrictions, and their visitors, to park, preferentially, further west along Studley Rd. to avoid the possibility of being fined [$74] for inadvertently overstaying the posted time.

There is already a long stretch of infrequently- used, 2 Hour Restricted Parking signposted on the opposite side of the road from that being proposed for the new Parking Restrictions.”

A report is included in this Agenda with the results of on-street parking investigations undertaken as part of the 12 month review. The issues raised by the petition are considered as part of that report.

Resolution (CO2015/351) That Council: 1. Receive and note the petition.

2. Advise the primary petitioner of the Council resolutions regarding this matter.

3. Consider the issues raised in the petition as part of the separate report on the review of the parking conditions in Studley Road, Ivanhoe presented in this Agenda.

Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale

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CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

MINUTES ORDINARY MEETING OF COUNCIL

1.2

19 OCTOBER 2015

STUDLEY ROAD, IVANHOE - PETITION FOR PARKING RESTRICTIONS

Mr Ben Beaumont and Mr Peter Robinson spoke on the item.

EXECUTIVE SUMMARY A petition with 7 signatures was received.

The petition prayer is as follows: “We, the undersigned, residents and ratepayers of Banyule City wish to bring to the attention of Council: The difficulty in accessing parking on the north side of Studley Road between the hours of 7am to 5pm, Monday through to Friday due to the Austin Hospital Staff utilising the all day parking currently available.

We therefore request Banyule Council to: Implement a 2 hour parking restriction on the North Side of Studley Rd between 59 Studley Rd and Waldemar Rd to improve traffic flow, accessibility and overall safety to pedestrians, cyclists and drivers.

Publicly disclose the results of the recent survey which specifically asked the local residents’ opinion regarding this exact matter.”

A report is included in this Agenda with the results of on-street parking investigations undertaken as part of the 12 month review. The issues raised by the petition are considered as part of that report.

Resolution (CO2015/352) That Council: 1. Receive and note the petition.

2. Advise the primary petitioner of the Council resolution regarding this matter.

3. Consider the issues raised in the petition as part of the separate report on the review of the parking conditions in Studley Road, Ivanhoe presented in this Agenda.

Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

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MINUTES ORDINARY MEETING OF COUNCIL

4.2

19 OCTOBER 2015

STUDLEY ROAD, IVANHOE - REVIEW OF PARKING ARRANGEMENTS

Mr Greg Crawford spoke on the item.

EXECUTIVE SUMMARY A review of the parking conditions on Studley Road, Ivanhoe, between Carn Avenue and Waldemar Road was undertaken in line with Council’s Resolution of 7 July 2014.

A survey was sent to all the properties on Studley Road, Ivanhoe, between Carn Avenue and Waldemar Road to determine the level of support for either the installation of short term parking restrictions on the north side of the road or the retention of the existing parking restrictions.

The response rate for the survey was 39% with half of the respondents indicating their support to the proposal, and half of the respondents expressing their wish to retain the existing parking arrangement. In addition, two petitions were received from residents of Studley Road, Ivanhoe. One petition requests that no changes be made to the parking restrictions (26 signatures), and the other requesting the introduction of further parking restrictions (7 signatures).

Resolution (CO2015/353) That Council: 1. Retain without change, the existing parking restrictions in Studley Road, Ivanhoe, between Carn Avenue and Waldemar Road.

2. Inform the residents on Studley Road, Ivanhoe, between Carn Avenue and Waldemar Road of this Resolution.

3. Arrange a meeting between local residents, Council officers, Mayor & Ward Councillor to assess if an agreement can be reached.

Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale

CARRIED

Councillor Mulholland left the Chamber at 8.46pm.

1.3

PLENTY RIVER DRIVE, GREENSBOROUGH - PETITION FOR ROAD SAFETY DEVICES

EXECUTIVE SUMMARY A petition with 105 signatures from residents and visitors to Greensborough was received on 25 September 2015. The petitioners request the installation of road safety devices at the intersection of Plenty River Drive and Pamburra Court, Greensborough.

The petition prayer is as follows: “… we, the undersigned, request that the Banyule City Council, fully fund the installation of a roundabout and/or several speed humps at the intersection of Plenty River Drive and Pamburra Court, Greensborough, as soon as possible. Or do we have to wait, until there is a fatal accident here?”

Further investigations are required to understand any issues at the intersection and propose 6

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

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19 OCTOBER 2015

appropriate treatments. Traffic speed and volumes counts are required to undertake these investigations.

In the meantime enforcement of the speed limits is requested by Victoria Police.

Councillor Mulholland returned to the Chamber at 8.47pm.

Resolution (CO2015/354) That: 1. Council receive and note the petition.

2a. Council investigate and assess road safety issues that may affect the intersection of Plenty River Drive and Pamburra Court, Greensborough, including options for possible road infrastructure improvements within the immediate area. b. Such investigation include consulting local residents for their views. c. The outcome of the investigation is to be reported back to Council.

3. Council request Victoria Police to undertake frequent enforcement of the speed limit near the Plenty River Drive and Pamburra Court intersection, in Greensborough.

4. Council advise the primary petitioner accordingly of this resolution and advise them when the report will be presented to Council.

Moved: Cr Wayne Phillips Seconded: Cr Mark Di Pasquale

CARRIED

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT 2.1

2016-2017 COMMUNITY SPORTS INFRASTRUCTURE FUND FROM THE STATE GOVERNMENT VICTORIA

EXECUTIVE SUMMARY The Community Sports Infrastructure Fund (CSIF) for 2016-2017 was released on 19 July 2015. The CSIF provides high-quality and accessible community sport and recreation facilities. Funding is available under eight categories.

At its meeting of 17 August 2015, Council resolved to endorse the proposed N.J.Telfer Reserve Pavilion and associated works as the Major Facility application. The application was submitted to Sport and Recreation Victoria (SRV) in August 2015 and has since been assessed and SRV has supported the project to full application stage.

At its meeting on the 17 August Council also resolved that a full assessment of the Cyril Cummins Reserve Hockey Pitch be undertaken and the outcome of this advice be presented to Council before the consideration of the Minor Facilities Grants and future budget considerations.

Applications to the Minor Facilities, Cricket Facilities, Female Friendly Facilities and Planning categories involve the submission of a Full Application. Full Applications for all categories close on 29 October 2015.

Council does not currently have any projects to be considered for Better Pools or Small These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

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Aquatic Projects and a number of potential projects have been considered for the remaining categories. The following projects are considered to have merit, best fit the funding criteria, align with program objectives, are ready to proceed and the outcomes will address the highest community need.

Major Facilities:

N.J Telfer Reserve Precinct Redevelopment

Minor Facilities:

Cyril Cummins Reserve Hockey Pitch Replacement

Female Friendly Facilities:

Ivanhoe Park Pavilion Redevelopment Olympic Park - Kelly Pavilion Change Rooms Redevelopment

Planning:

Main Yarra Trail Bridge Feasibility Study Regional High Ball Court and Soccer Facility Plan Regional Paddle Sports Centre Feasibility

This report is to confirm the funding mix for each project to proceed to Stage Two – Full Application.

Resolution (CO2015/355) That Council 1.

Endorse the following projects and submit project proposals for Stage Two – Full Application to Sport and Recreation Victoria within the following funding categories: a. Major Facilities - NJ Telfer Reserve Precinct Redevelopment b. Minor Facilities - Cyril Cummins Reserve Hockey Pitch Replacement c. Female Friendly Facilities - Ivanhoe Park Pavilion Redevelopment d. Female Friendly Facilities - Olympic Park, Kelly Pavilion Change Rooms Redevelopment e. Local Planning - Main Yarra Trail Bridge Feasibility Study f. Regional Planning - Regional High Ball Court and Soccer Facility Plan g. Regional Planning - Regional Paddle Sports Centre Feasibility

2.

Acknowledges it will provide matching funds of $3,290,000 for the projects after the full application process, and if applications are successful.

3.

Receive a further report following any successful notification of funding from SRV and refer matching funding requirement to the 2016/17 budget process.

Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa

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CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

MINUTES ORDINARY MEETING OF COUNCIL

2.2

19 OCTOBER 2015

GREENSBOROUGH WAR MEMORIAL PARK SCULPTURES

EXECUTIVE SUMMARY This report considers the maintenance of Greensborough War Memorial Park Sculptures and partly relates to the recent resolution of Council at the Ordinary Meeting held on 7 September 2015.

“That Council investigate with Anzac House, all the local RSL's and Vietnam Veterans groups how best to commemorate the 50th Anniversary of the Battle of Long Tan (Vietnam Veterans Day) on August 18th 2016 within the City of Banyule.

The Greensborough War Memorial Park Sculptures were commissioned in 2003 with a life expectancy of ten (10) years. Some maintenance was undertaken earlier this year however the works require renewal, removal or replacement to remain in a safe and publically acceptable condition.

A funding opportunity has been identified that may assist renewal of the sculptures within the second round of the Federal Ministry of the Arts ‘ANZAC Centenary Arts and Culture Fund Public Grants Program’.

This project has two planned outcomes, a sculptural outcome commemorating all major theatres of war and a consultation outcome using the principles of place-making and community cultural development.

Given the high level of community ownership that exist with the current sculptures, the project will involve a high level of community consultation to ensure the community is aware of the project and has an opportunity to engage with the process.

Council is applying for $50,000 from the Federal Government, ANZAC Centenary Arts and Culture Fund and $25,000 from the Greensborough RSL. This report also considers utilising $60,000 currently allocated in the draft 2016/17 Council budget to Public Art, which will need to be made available if the grant application is successful. Total project cost is estimated at $157,000 (including staff time) with the project to begin this financial year and conclude in 2016/17, pending funding approval and Council support.

Resolution (CO2015/356) That: 1. Council endorse the application to the Anzac Centenary Arts and Culture Fund – Public Grants Program for $50,000 to support the Greensborough War Memorial Park Sculpture Project.

2. Council acknowledge that if the application is successful, $60,000 currently allocated in the draft 2016/17 budget for Public Art be allocated to this project as matching funds in 2016/17 financial year.

3. If the application is successful earlier than 2 above, funds be allocated out of the 2015/16 Council Budget to enable the commencement of the project.

Moved: Cr Mark Di Pasquale Seconded: Cr Steven Briffa

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

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19 OCTOBER 2015

3. PLANET – ENVIRONMENTAL SUSTAINABILITY 3.1

THE ALLOCATION OF THE 2015 ENVIRONMENTAL SUSTAINABILITY GRANTS

EXECUTIVE SUMMARY The purpose of this report is for Council to consider the 2015 allocation of the Banyule Environmental Sustainability Grants.

The 2014 grant pool is $50,000 with a maximum of $8,000 awarded. Applications are submitted annually and assessed by Council Officers and the Banyule Environment Advisory Committee (BEAC). A total of 22 applications requested $87,297 for environmental projects of which 13 totalling $50,000 have been recommended by BEAC. Council Officers have reviewed BEAC’s recommendation and agree with the proposed allocation of funds.

The recommended projects reflect the strong community interest in waste avoidance, organics composting associated with food production, enhancing biodiversity including sustainable gardening practices and conserving water and energy and align with Council PLANET priorities.

Following Council’s consideration of the applicants’ suitability, they will be notified of their success or otherwise. Successful applicants will be invited to a presentation evening on Tuesday 24 November 2015.

Resolution (CO2015/357) That Council: 1.

Awards the following Environmental Sustainability Grants in 2015: Group Project Friends of Wilson Reserve Inc. Watsonia Neighbourhood House

Ivanhoe East Primary

Alice House

Sustainable Macleod (Auspice Olympic Adult Education)

Danielle Mallia (Auspice Warringal Conservation Society)

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Bat Roost Box Project Description: Purchase of tablets for accurate data recoding.

Community Garden Group Description: 11 workshops focussed on sustainable gardening practices.

Sustainability Projects at IEPS Description: Creating green waste and worm farm management area that students can work safely in.

Water Tank for Alice House Description: Install water tank and pump to allow watering of the social enterprise produced seedlings.

Water Conservation Macleod Organic Community Garden Description: Installing wicking beds and recycled tanks for rainwater harvesting.

Yaro Yaro River Of Mist Description: Development of indigenous Walking Trial in Heidelberg.

Total $ $640.00

$3900.00

$2878.00

$1744.00

$3770.00

$5252.00

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

MINUTES ORDINARY MEETING OF COUNCIL

Ivanhoe Primary School

Warringal 3084 (Auspice Olympic Adult Education)

St Pius X

Watsonia Occasional Care

Olympic Adult Education

Mercy Hospital for Women

Montmorency Community Group Inc.

2.

Resource Recovery at IPS Description: Implementing new waste system to reduce waste to landfill.

Warringal Habitat Links: Suburban Nest Boxes Description: Biodiversity and indigenous planting workshop and 50 nest boxes to be installed in 3084.

Community Environmental Park Description: Creation of a community environmental park with a sustainable educational garden.

Naturally Powering Preschool Kids Development Description: Installing 4.5 KHW of solar panels.

Closing the Loop on Food Waste in 3081 Description: Series of 5 workshops on sustainable gardening, composting and food based and the purchase of a small closed loop system for composting.

Recycling Food waste at MHFW and using it as compost for Banyule Residents Description: A pilot program whereby 320-400 kg food waste per week will be converted into compost by a closed loop system.

The Monty Sugar Glider Project 2015 Description: Equipment and Training to safely undertake tree access for ecology work.

Total:

19 OCTOBER 2015

$3318.00

$1950.00

$7550.00

$3259.00

$4448.00

$5960.00

$5331.00

$50,000.00

Informs successful applicants and thanks unsuccessful applicants for their interest.

Moved: Cr Steven Briffa Seconded: Cr Tom Melican

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

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4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1

BANYULE INTEGRATED TRANSPORT PLAN 2015-2035

EXECUTIVE SUMMARY The Banyule Integrated Transport Plan 2015-2035 (BITP) has been prepared in response to a key initiative in Council’s City Plan. The document will help guide transport and land use decisions in the municipality, providing an overall framework to address transport issues and create a more accessible, safe, sustainable and active community. It sets a long-term vision, includes high-level objectives and outlines strategic directions and actions to achieve the vision.

Approximately 3,000 community members and key stakeholders have been engaged during the development of the BITP. Councillor Phillips left the Chamber at 9:03pm.

Councillor Phillips returned to the Chamber at 9:04pm.

Resolution (CO2015/358) That : 1.

2.

3.

4.

5.

Council adopt the Banyule Integrated Transport Plan 2015-2035 included as attachment 1.

Council provide a copy of the Banyule Integrated Transport Plan 2015-2035 and the consultation summary paper ‘What you told us’ on the Council’s website.

Council advise all stakeholders and submitters to the BITP of the finalisation of the plan and thank them for their input.

A report on the implementation of the Integrated Transport Plan and its impact on the Council decision making processes be undertaken early in 2017 and be presented to the new Council.

Council thanks staff for the excellent community consultation process and work done to develop this policy.

Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale

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CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

MINUTES ORDINARY MEETING OF COUNCIL

4.3

19 OCTOBER 2015

VICTORIAN GOVERNMENT REVIEW OF THE NEW RESIDENTIAL ZONES

Mr Kevin Biaginni spoke on the item.

EXECUTIVE SUMMARY The Minister for Planning stated earlier this year that a review of the new residential zones would be announced once Councils have had the opportunity to use them. The Minister has since committed to doing this review and has asked Council’s to provide their initial feedback so that a formal review process can be designed.

Banyule City Council has been waiting for this announcement, and had already planned a program to monitor the effectiveness of the Neighbourhood Residential Zone (NRZ) in particular. A first stage review of the NRZ was completed earlier in the year and had already revealed some suggestions that Council had decided would be pursued with the Minister once a review was scheduled.

An initial submission to the Minister has been prepared. It reflects Council’s satisfaction with the Residential Growth Zone and General Residential Zone. However it will also highlight some aspects of the NRZ that should be reviewed, such as varying mandatory controls in locally tailored schedules.

A more detailed submission will be prepared once the design of the review process has been determined.

Resolution (CO2015/359) That Council: 1. Approve the initial submission on the Victorian Government’s review of the residential zones, (attachment 2).

2. Note that there will be further opportunities to provide a more detailed and formal submission once the structure and extent of the review has been determined.

Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

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4.4

19 OCTOBER 2015

PROPOSED MULTISTOREY MIXED USE DEVELOPMENT AT 4-6 FLINTOFF STREET, GREENSBOROUGH (P563/2014) - VCAT CONSENT ORDER

Cr Steven Briffa declared a conflicting personal interest in item 4.4, Proposed Multistorey Mixed Use Development at 4-6 Flintoff Street, Greensborough (P563/2014) – VCAT Consent Order due to an association with the applicant who is known to him.

In accordance with Section 79B of the Local Government Act, Cr Briffa sought Council’s approval to be excused from voting on the item.

Resolution (CO2015/360) That Council consent to Cr Steven Briffa being exempt from voting on item 4.4, Proposed Multistorey Mixed Use Development at 4-6 Flintoff Street, Greensborough (P563/2014) – VCAT Consent Order, due to a declaration of conflicting personal interest.

Moved: Cr Mark Di Pasquale Seconded: Cr Tom Melican

CARRIED

Councillor Briffa left the Chamber at 9:20pm for the discussion and vote on the item.

EXECUTIVE SUMMARY Council put its position to a VCAT Compulsory Conference on 8th October 2015, in accordance with the Council resolution on 5 October 2015 which was that: 1.

Council agree, without prejudice, to a Consent Order including: (a) Amendment to Condition 1(b) to allow for the height of the podium to be lowered to five storeys adjacent to the tower on the south-western part of the Grimshaw Street podium and four storeys on the most south - eastern part of the Grimshaw Street podium. (b) Amendment to Condition 1(c) to provide a minimum wall setback to Flintoff and Grimshaw Streets at all levels above the podium of 4.5 metres from the site boundary, except for the tower at the corner of Flintoff and Grimshaw Streets and the stairwell adjacent to Grimshaw Street, and including the internal reconfiguration/consolidation of apartments necessary to achieve these changes. Glazed or visually lightweight balconies may project approximately 1.5 metres into this setback area. (c) Amendment to the time limit in Condition 25 to enable a 4 year commencement timeframe for the development.

2.

The Victorian Civil and Administrative Tribunal and the applicant be advised of Council’s decision.

As a result of the Compulsory Conference, a Request for a Consent Order was agreed to by the permit applicant. In summary this consent accepts items 1(a) and (c) above and modifies item 1(b) from 4.5 metres to 4 metres.

A number of other amendments to the permit conditions are sought and these are considered inconsequential in terms of the built form of the building.

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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

MINUTES ORDINARY MEETING OF COUNCIL

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The modification at item 1(b) will result in a different built form outcome to that approved by Council and therefore requires Council consideration.

It is considered that the proposed variation to the setback of the building above the podium from 4.5 metres to 4 metres will result in an acceptable urban design outcome. As such, the proposed amendment to Condition 1, 19, 24 and 25 should be supported.

Resolution (CO2015/361) That: 1.

Council agree, without prejudice, to a Consent Order which provides for a modified outcome in relation to the approved Planning Permit P563/2014 for a mixed use development at 4 – 6 Flintoff Street, Greensborough including: (a)Conditions 1, 19, 24 and 25 amended to read as set out in the Consent Order.

2.

The Victorian Civil and Administrative Tribunal and the applicant be advised of Council’s decision.

Moved: Cr Mark Di Pasquale Seconded: Cr Jenny Mulholland

CARRIED

Councillor Briffa returned to the Chamber at 9:21pm.

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE 5.1

BANYULE ARTS AND CULTURE ADVISORY COMMITTEE TERMS OF REFERENCE AND SELECTION PROCESS

EXECUTIVE SUMMARY A review of the Arts and Cultural Advisory Committee has been undertaken. This report presents a revised Terms of Reference for the Banyule Arts and Cultural Advisory Committee and provides details regarding the selection process for community members.

Should this report form part of the review of the committees? Has this gone to a briefing?

The review included revising similar existing committees and reference groups. The review provided an opportunity to incorporate these committees and reference groups under the Arts and Cultural advisory committee creating one access point to Council for all Arts and Cultural business.

Resolution (CO2015/362) That Council adopt the attached Terms of Reference and selection process for the Banyule Arts and Cultural Advisory Committee.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

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5.2

19 OCTOBER 2015

THE GREENSBOROUGH PROJECT - COMMUNITY CONSULTATION AND COMMUNICATION

Mr Brian Grace spoke on the item.

EXECUTIVE SUMMARY Since 2001, during the development of the Greensborough Structure Plan and the construction of WaterMarc, Banyule City Council conducted extensive community consultation and communication to inform the vision and revitalisation of the Greensborough Activity Centre.

Following the Council decision in 2014 to proceed with the construction of Council Offices over WaterMarc, Council has continued to communicate and consult with traders and the community.

Key in this summary is that Council has remained consistent in its message to the community that it would be aiming to continue the revitalisation of Greensborough with the addition of a Civic Precinct. Council’s communication of this part of the Greensborough Project has focussed on the scope and nature of the next stage of development.

Resolution (CO2015/363) That Council: 1. Notes the extensive consultation, information sharing and engagement undertaken through multiple forms of communication.

2. Notes that this communication has occurred over an extended and continuous period of time, in relation to the development and delivery of the Greensborough Project and its component parts of WaterMarc, The Greensborough Walk, Commercial Developments Main Street works and the proposed construction of new Council offices at One Flintoff.

3. Continues to communicate with key stakeholders and the Community.

Moved: Cr Mark Di Pasquale Seconded: Cr Steven Briffa

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CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

MINUTES ORDINARY MEETING OF COUNCIL

19 OCTOBER 2015

6. PERFORMANCE - USE OUR RESOURCES WISELY 6.1

14A BANNERMAN AVENUE, GREENSBOROUGH - NOTICE OF INTENTION TO SELL

EXECUTIVE SUMMARY Council is the owner of the land known as 14A Bannerman Avenue, Greensborough (subject land) which is situated between the Plenty River and the rear of 14 and 18 Bannerman Avenue, Greensborough.

The subject land measures 315m² and is considered surplus to Council’s and the community’s needs based on the fact that it is land locked, subject to significant overland flow, has negative topography and is inaccessible to Council for maintenance purposes.

This report recommends the commencement of statutory procedures to: • Apply for a permit under Part 4 of the Planning and Environment Act 1987 to remove the reservation status under Section 24A of the Subdivision Act 1988 •

Give public notice of Council’s intention to sell the subject land in accordance with Sections 189 and 223 of the Local Government Act 1989.

Resolution (CO2015/364) That: 1. An application be lodged under Part 4 of the Planning and Environment Act 1987 seeking to remove the reservation status from the land at 14A Bannerman Avenue, Greensborough pursuant to Section 24A of the Subdivision Act 1988.

2. In accordance with sections 189 and 223 of the Local Government Act 1989 (Act), Council commence the statutory procedures to sell the subject land as it is surplus to Council’s and the community’s needs, by giving public notice and inviting written submissions on the proposal in the “Diamond Valley Leader” on 28 October 2015.

3. Council receive written submissions and hear submissions on the proposal, from persons who have made a written request to be heard in person or by a party representing them as specified in their submission and in accordance with the Act at its ordinary meeting of Council on 14 December 2015 beginning at 7.45pm to be held in the Council Chambers, 275 Upper Heidelberg Road Ivanhoe.

4. If no submissions are received, Council may, at its ordinary meeting on 14 December 2015, decide whether or not to sell the subject land.

Moved: Cr Wayne Phillips Seconded: Cr Jenny Mulholland

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

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MINUTES ORDINARY MEETING OF COUNCIL

6.2

19 OCTOBER 2015

ANNUAL REPORT 2014-2015

EXECUTIVE SUMMARY Council is required to consider the Annual Report 2014-2015 at a meeting open to the public in accordance with Section 134 of the Local Government Act 1989. The meeting should be held as soon as practical after the Council has sent the annual report to the Minister. The Annual Report 2014-2015 was submitted to the Minister by Wednesday 30 September, 2015.

The Annual Report is an important part of Banyule’s ongoing reporting to its Community.

The Report highlights achievements during 2014-2015 in line with the second year of Council’s City Plan 2013-2017.

The Annual Report contains: • • •

A Report of Council’s Operations, including the Mayor and CEO Statement, information about Council’s services, achievements and performance.

Audited Performance Statement of Council for the financial year ended 30 June 2015.

Audited Financial Statements of Council for the financial year ended 30 June 2015.

Prior to consideration at this Council meeting, the Annual Report has been: • • • • • •

Subject to audit of the annual performance statement and financial statements by the Victorian Auditor-General’s Agent and review by the Audit Committee during AugustSeptember 2015.

On 21 September 2015 Council meeting Council accepted the Audit Committee’s recommendation to adopt the Performance Statement and Financial Statements and for the year ended 30 June 2015.

Lodged with the Victorian Auditor-General and the formal Audit Report received.

Submitted to the Minister for Local Government by 30 September 2015.

Made available for the mandatory minimum 14 days to enable public inspection of the Report.

The document has been available for inspection via Council’s Service Centres and website and at local libraries.

Resolution (CO2015/365) That Council having complied with Section 134 of the Local Government Act 1989; receives and notes the Annual Report 2014-2015 incorporating the Report on Operations, Performance Statement, and Financial Statements.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican 6.3

CARRIED

ASSEMBLY OF COUNCILLORS

EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) b)

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the subject of a decision of the Council or; subject to the exercise of a function, duty or power of the Council that has been

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

MINUTES ORDINARY MEETING OF COUNCIL

19 OCTOBER 2015

delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council.

RECORD OF ASSEMBLIES 1

Date of Assembly:

5 October 2015

Type of Meeting:

Councillor Briefing

Matters Considered:

Items on the Council Agenda for the Ordinary Meeting of 5 October 2015 as listed below: 2.1 World Health Organisation - Age friendly Cities Indicators Meeting 2.2 Alliance for Gambling Reform 3.1 Proposed multistorey mixed use development at 443 Upper Heidelberg Road, Ivanhoe (P1453/2014) VCAT Consent Order 4.1 Ivanhoe Grammar School Development Plan Transition to Compliance 4.2 Modified outcome for multi-storey mixed use development at 4-6 Flintoff Street, Greensborough (P563/2014) 4.3 Review of Opportunities for Advertising Signs on Council Land 5.

Participation – Community Involvement in Community Life 5.1 Macleod Recreation and Fitness Centre Draft Master Plan 6.1 Air Rights Over Forge Lane Between 37 Burgundy & 4 Villa Streets Heidelberg 6.2 292 Lower Heidelberg Road Ivanhoe East Encroachment on splay corner 6.3 Assembly of Councillors 7.

Sealing of Documents 8.1 Illegal Mini (Monkey) Bikes Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips Rick Garotti

Councillors Present:

Staff Present:

Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Peter Utri – Acting Director Corporate Services Geoff Glynn – Director Assets & City Services Vivien Ferlaino – Governance Coordinator

Others Present:

Joseph Tabacco – Manager, Property & Economic Development Jackie Bernoth – Acting Manager, Urban Planning & Building

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

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MINUTES ORDINARY MEETING OF COUNCIL

Conflict of Interest:

19 OCTOBER 2015

Cr Steven Briffa declared a Conflict of Interest in item 4.2 and left the room prior to discussions at 7.02pm and returned at 7.18pm after discussions had concluded.

Resolution (CO2015/366) That the Assembly of Councillors report be received.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican 6.4

CARRIED

COUNCILLOR MOTIONS - STATUS UPDATE

EXECUTIVE SUMMARY Councillors wishing to raise a matter before Council currently have three options including: 1.

2.

3.

Notice of Motion (Council report and forms part of the Agenda paper) General Business Urgent Business

A Council resolution is required for both Notices of Motions (NOM) and Urgent Business items.

The report includes a status of whether the item has been completed or in progress, a short explanation and if the item is scheduled to come back to Council for consideration.

This report provides the current status of Councillor initiated motions.

Resolution (CO2015/367) That 1. Council note the Councillor Motions Status Report.

2. Council write to the Minister for Public Transport and the Secretary of the Department of Economic Development, Jobs, Transport & Resources (DEDJTR) expressing concerns at Public Transport Victoria (PTV) being unwilling to meet with Council about bus services in the municipality and request a meeting to discuss these issues.

3. Prior to any meeting with PTV, a full Council Briefing of current bus routes, scheduling, time periods and patronage be presented.

Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland

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CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

MINUTES ORDINARY MEETING OF COUNCIL

19 OCTOBER 2015

7. SEALING OF DOCUMENTS PROCEDURAL MOTION Resolution (CO2015/368) That items 7.1 & 7.2 be moved together.

Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale

7.1

CARRIED

INSTRUMENT OF AUTHORISATION

Resolution (CO2015/369) That Amanda Cuxson (Development Planning Team Leader), Andrew Horne (Planning Technical Officer) and Liam Kennedy (Arborist – Development Planning) be appointed and authorised as set out in the Instrument of Authorisation and the Common Seal of the Banyule City Council be affixed to the Instrument.

Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale 7.2

CARRIED

SEALING OF DOCUMENTS

Resolution (CO2015/370) That the Common Seal of the Banyule City Council be affixed to the following documents: 1.

Contract 0839-2015- Construction of Council Office Building and Associated Works at 1 Flintoff Street, Greensborough

2.

Contract 0859-2016- Alterations and Additions to Cartledge Reserve Pavilion

3.

Agreement and Variation of Lease between Banyule City Council and Ward Financial Group Pty Ltd in relation to Tenancy 1a, 9-13 Flintoff Street Greensborough.

Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale

CARRIED

Councillor Mulholland left the Chamber at 9:56pm.

Councillor Mulholland returned to the Chamber at 9:58pm.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

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8. NOTICES OF MOTION 8.1

KINGSBURY DRIVE IMPROVEMENTS

Cr Craig Langdon submitted a Notice of Motion.

Resolution (CO2015/371) “That Council: 1.

Facilitate discussions with all relevant public authorities in order to develop an agreement for improvements to and the on-going management of the land bounded by Waiora Road, Kingsbury Drive and Orr Street.

2.

Write to La Trobe University, Charles La Trobe College, local residents and businesses with 100 metres of the area advising them of the Notice of Motion and the explanation seeking their views on what should occur with the area.

3.

Seeks support from La Trobe University for a joint letter to Local Members of Parliament and all relevant Public Authorities seeking improvements to the land.”

Moved: Cr Tom Melican Seconded: Cr Craig Langdon 8.2

CARRIED

PROACTIVE ENFORCEMENT OF REPLACEMENT TREE PLANTING

Ms Jane Crone spoke on the item.

Cr Craig Langdon submitted a Notice of Motion.

Resolution (CO2015/372) “That a: 1.

Report be prepared by the Development Planning Unit setting out a process to undertake a review of planning permits issued for tree removal during the 2014 calendar year, and to inspect a random sample of approximately 80 of the affected properties to ensure that the required replacement planting has been installed and maintained.

2.

Further report be prepared for Council in the first quarter of 2016 to outline the action undertaken and the level of compliance achieved.”

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon

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CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

MINUTES ORDINARY MEETING OF COUNCIL

8.3

19 OCTOBER 2015

PROJECT RECOGNITION

Cr Craig Langdon submitted a Notice of Motion.

Resolution (CO2015/373) “That 1. Council place a small advisory board near the flags at Malahang Reserve outlining the history of the 3 official flags of Australia.

2. A plaque highlighting the time capsule at Memorial Park, Greensborough be installed as part of the project on November 11th. This plaque be similar to the one installed at the Victoria Cross Estate.

3. Plaques be placed at the following sites: Heidelberg Park (for renovations and nets), Bellfield Community Garden (for land, Council funding and grant), Anthony Beale Reserve (for the new playground), Pecks Dam (for works undertaken by Council) and the Lone Pine at Malahang, Barclay Park, Jack Mullane Pavillion and the Victoria Cross sites.”

Moved: Cr Mark Di Pasquale Seconded: Cr Craig Langdon

CARRIED

9. General Business 9.1

IVANHOE LIBRARY 50TH ANNIVERSARY AND COMMUNITY DAY

Cr Jenny Mulholland congratulated the Ivanhoe Library on the 50th Anniversary Celebration that was held on 8 October 2015 and acknowledged the great Community Day event held on Saturday 10 October.

9.2

RECENT OFFICIAL OPENINGS

Cr Jenny Mulholland acknowledged two recent official openings within Banyule.

The first being the opening of Salts of the Earth, a new Salt Therapy Centre in Rosanna.

The second being the opening of the Olympic Child and Family Centre in Heidelberg which was opened by Anthony Carbines MP on behalf of Minister Jenny Mikakos.

9.3

2015 BANYULE AWARDS FOR WORKS ON PAPER

Cr Jenny Mulholland noted the biannual Banyule Awards for Works on Paper was held on Tuesday 13 October 2015 at the Hatch Art Space.

Cr Mulholland acknowledged there were 40 artists on display from over 120 entries and congratulated the winner Sean Finn for his piece ‘Steady State Intervention’ which won the 2015 award.

Cr Mulholland mentioned the night was a great success and attended by many of the community and thanked all involved in organising the event.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

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MINUTES ORDINARY MEETING OF COUNCIL

9.4

19 OCTOBER 2015

OLIVIA NEWTON JOHN WELLNESS RESEARCH CENTRE

Cr Jenny Mulholland noted and thanked Austin Health for the invitation which was accepted by herself and Cr Craig Langdon to visit the Olivia Newton John wellness Centre to view the wall of donor names and the Banyule City Council plaque.

9.5

AROUND THE BAY 2015

Cr Steven Briffa thanked and congratulated all participants in the Around The Bay held Sunday 11 October 2015.

Cr Briffa noted there were 36 participants from Banyule City Council including 3 Councillors and advised that the team raised $13,000 for the Smith Family.

10. Urgent Business 10.1 INCREASING INCIDENCE OF GRAFFITI AT WATSONIA SHOPPING CENTRE Resolution (CO2015/374) That Council consider an item of Urgent Business Moved: Cr Mark Di Pasquale Seconded: Cr Craig Langdon Resolution (CO2015/375)

CARRIED

That Council: 1. Investigate the cost of installing an appropriate surveillance system for Watsonia Shopping Centre, along with ongoing monitoring and the establishment of procedural responsibilities.

2. Invite Victoria Police to meet with the Watsonia Traders’ Association, individual business operators and officers to discuss the escalating graffiti problem at Watsonia Shopping Centre.

3. Work in partnership with the Watsonia Traders’ Association and property owners to identify and auspice funding applications to any appropriate programs for the purposes of preventing and managing graffiti.

4. Continues to offer the Watsonia Traders’ Association a portable graffiti removal system and associated training.

5. Continues to offer local businesses in Watsonia Shopping Centre free graffiti removal kits.

Moved: Cr Mark Di Pasquale Seconded: Cr Craig Langdon

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CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

MINUTES ORDINARY MEETING OF COUNCIL

19 OCTOBER 2015

10.2 CONFIDENTIAL URGENT BUSINESS ITEM Resolution (CO2015/376) That Council consider an Urgent Business item in relation to a Contractual matter be considered in the Confidential meeting of Council after conclusion of the Public meeting on 19 October 2015.

Moved: Cr Wayne Phillips Seconded: Cr Jenny Mulholland

CARRIED

Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1, 11.2 and Confidential Urgent Business item 10.2.

The Meeting was adjourned at 10.15pm.

The Meeting was closed to the public at 10.20pm.

DATED:........................... DAY OF ........................... 2015

.............................................

MAYOR

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 9 November 2015

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