Banyule City Council 6 July 2015 Ordinary Council Meeting Minutes

Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 6 July 2015 commencing at 7.45pm

MINUTES PRESENT .............................................................................................................................. 3 APOLOGIES .......................................................................................................................... 3 LEAVE OF ABSENCE ........................................................................................................... 3 CONFIRMATION OF MINUTES ............................................................................................. 3 DISCLOSURE OF INTERESTS ............................................................................................. 3 PRESENTATION ................................................................................................................... 3 1. PETITIONS ...................................................................................................................... 4 1.1 Redevelopment of Cartledge Reserve .................................................................... 4 1.2 14 Ivanhoe Parade Ivanhoe - Proposed sale of land - Petition ................................ 5 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 6 2.1 Performance measures associated with Council's membership to NORTH Link ......................................................................................................................... 6 2.2 2016 Early Childhood Sector Ratio Changes .......................................................... 7 3. PLANET – ENVIRONMENTAL SUSTAINABILITY ......................................................... 8 3.1 Garage Sale Trail .................................................................................................... 8 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT................................ 9 4.1 Economic Development Plan .................................................................................. 9 5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ................... 10 5.1 Aboriginal and Torres Strait Islander Advisory Committee - Appointment of members............................................................................................................... 10 5.2 Multicultural Advisory Committee - Recommendations Requiring Endorsement ........................................................................................................ 11 5.3 Webcasting of Council Meetings ........................................................................... 12 6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 13 6.1 22 and 24 Peters Street, Watsonia - Proposed Sale of Land - Hearing of submissions .......................................................................................................... 13 6.2 Councillor Motions - Status Update ....................................................................... 14 6.3 Assembly of Councillors ........................................................................................ 15 6.4 Items for Noting .................................................................................................... 19 These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015

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MINUTES ORDINARY MEETING OF COUNCIL

6 JULY 2015

7. SEALING OF DOCUMENTS ......................................................................................... 20 7.1 Sealing of Documents ........................................................................................... 20 8. NOTICES OF MOTION .................................................................................................. 20 8.1 Open Space at 24 Trist St, Watsonia .................................................................... 20 9. GENERAL BUSINESS .................................................................................................. 21 9.1 Hansel & Gretel - 2015 Victorian Tour................................................................... 21 9.2 2015 Sports Achievement Awards and Club Recognition Night ............................ 21 9.3 Young Frankenstein .............................................................................................. 21 9.4 Acknowledgement of John (Jack) William Mullane ................................................ 21 10. URGENT BUSINESS..................................................................................................... 21 CLOSURE OF MEETING ..................................................................................................... 21

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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015

MINUTES ORDINARY MEETING OF COUNCIL

6 JULY 2015

EXTENSION OF PUBLIC FORUM (CO2015/203) Resolution That the Public Forum be extended until 7.55pm.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

CARRIED

The Meeting opened at 7.56pm.

Acknowledgement of the Traditional Owner, the Wurundjeri willam people The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willam people.

Present Mayor Cr Craig Langdon, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican, Cr Jenny Mulholland.

Apologies Cr Wayne Phillips

Leave of Absence Cr Steven Briffa submitted a leave of absence request for the period 25 June 2015 – 13 July 2015 and 14 August - 30 August 2015.

Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale

CARRIED

Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 22 June 2015 Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale

CARRIED

Disclosure of Interests Nil Presentation Cr Craig Langdon made a short speech, acknowledging National Aboriginal and Islander Day Observance Committee (NAIDOC) Week.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015

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MINUTES ORDINARY MEETING OF COUNCIL

6 JULY 2015

1. PETITIONS 1.1

REDEVELOPMENT OF CARTLEDGE RESERVE

EXECUTIVE SUMMARY A petition with 127 signatures has been received by residents located in and around Cartledge Reserve supporting the proposed $1,702,153.00 redevelopment of the Reserve as outlined in Council’s 2015/16 budget. The petition acknowledges the Mayor and Councillors for their great work in supporting the Club and local area.

The petition prayer is as follows: “We the undersigned, fully support the proposed $1,702,153.00 redevelopment of the Cartledge Reserve as outlined in the 2015/16 Council Budget. This includes:  $1,357,153.00 redevelopment of the pavilion redevelopment which includes phases 1 and 2 of the proposed work.  $300,000.00 for new sport field lighting.  $45,000 for new warm season grass conversion.

We note the works are planned to commence in September 2015 to conclude

by April 2016.

The Redevelopment will enable the Heidelberg Stars Soccer Club to finally have a clubhouse, as well as up-to-date change rooms, lighting and new warm grass.

We commend the Mayor and the Councillors for their great work in supporting the Club and the local area.”

Resolution (CO2015/204) 1.

That Council receives and notes the petition.

2.

That Council acknowledges the points made in the petition.

3.

That the primary petitioner be notified of this report and advised that Council approved the Banyule Budget 2015/2016 on 22 June 2015 with the inclusion of the proposed funding for Cartledge Reserve.

Moved: Cr Rick Garotti Seconded: Cr Craig Langdon

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CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015

MINUTES ORDINARY MEETING OF COUNCIL

1.2

6 JULY 2015

14 IVANHOE PARADE IVANHOE - PROPOSED SALE OF LAND - PETITION

Mr Roger Fyfe, Mr Kevin Biaggini, Ms Jane Crone and Mr Dennis O’Connell spoke on the item.

EXECUTIVE SUMMARY A petition with 81 signatures has been received in response to the public notice of Council’s intention to sell 14 Ivanhoe Parade, Ivanhoe.

This report acknowledges receipt of the petition and highlights that Council will hear and consider all received submissions, including the petition, at its ordinary meeting on 20 July 2015 before determining whether or not to sell the land.

The petition prayer is as follows: ‘We the undersigned request the Mayor and Councillors of Banyule City Council ensure that the Council property at 14 Ivanhoe Parade The Hatch, not be sold.’

Resolution (CO2015/205) That Council: 1.

Receives and notes the petition including the additional 42 signatories submitted at the Council Meeting.

2.

Consider the petition, in relation to Council’s intention to sell the Council-owned land known as 14 Ivanhoe Parade Ivanhoe, as a submission under section 223 of the Local Government Act 1989.

3.

Advise the primary petitioner that Council will consider submissions at its ordinary meeting on 20 July 2015.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015

CARRIED

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MINUTES ORDINARY MEETING OF COUNCIL

6 JULY 2015

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT 2.1

PERFORMANCE MEASURES ASSOCIATED WITH COUNCIL'S MEMBERSHIP TO NORTH LINK

EXECUTIVE SUMMARY During Council’s 2015/16 draft budget process, a submission was received from regional economic development agency NORTH Link seeking Council’s reconsideration of its potential membership withdrawal.

Having considered the submission, it is now proposed that Council invite NORTH Link to establish a service level agreement which articulates its membership expectations, benefits, and a request for regular reporting mechanisms, before committing to a one year membership renewal for the 2015/16 financial year.

This report seeks to formally authorise officers to enter into negotiations with NORTH Link, and execute its membership renewal.

Resolution (CO2015/206) That Council: 1.

Write to NORTH Link inviting the Board of Management to enter into a Service level Agreement by July 2015 which articulates membership expectations and agreed reporting schedules in exchange for a one year commitment of $15,000 toward its membership fee for the 2015/16 financial year.

2.

Receive a further report outlining the outcomes associated with the service level agreement negotiations.

Moved: Cr Tom Melican Seconded: Cr Rick Garotti

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CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015

MINUTES ORDINARY MEETING OF COUNCIL

2.2

6 JULY 2015

2016 EARLY CHILDHOOD SECTOR RATIO CHANGES

Mr Roger Fyfe spoke on the item.

EXECUTIVE SUMMARY This year 2016 will be the year of change for Victoria, whereby ratio changes to the Early Childhood Sector will see the number of children per educator for children between the ages of 3-5 lowered from 1:15 to 1:11.

In preparation for this change, several processes have been implemented to support the changes across the municipality.

These include, a ratio change information session in collaboration with Early Learning Association Australia, Council and the Department of Education and Training for the kindergarten committees of management.

Individual meetings and discussions to raise any concerns and discuss possible solutions in relation to the ratio changes and capacity settings.

The development of a table of capacities to assist with the communication to Council and the community about the impacts of the 2016 ratio changes and the overall enrolment capacities at Banyule stand-alone kindergartens.

The anticipated impact includes families not being offered their first preference for kindergarten enrolments. There is a large amount of movement during and post rounds of kindergarten offers, and this impact will be clearer towards the end of the final round of offers.

Councillor Garotti left the Chamber at 08:40 pm.

Councillor Garotti returned to the Chamber at 08:42 pm.

Resolution (CO2015/207) That Council: 1

Writes to each of the twenty- eight Kindergartens across the municipality informing them of the 2016 Ratio Changes and impacts.

2

Includes an information bulletin to each family with correspondence relating to first round offers for Kindergarten enrolments for 2016.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015

CARRIED

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MINUTES ORDINARY MEETING OF COUNCIL

6 JULY 2015

3. PLANET – ENVIRONMENTAL SUSTAINABILITY 3.1

GARAGE SALE TRAIL

EXECUTIVE SUMMARY Garage Sale Trail is a not-for-profit program which can provide assistance to Local Government in promoting waste reduction in their communities. The once a year event fosters the opportunity for people to de-clutter, reuse, meet the neighbours, and make a few extra dollars all at the same time. The program organisers have approached Council to seek Banyule’s involvement.

There is a cost to Council depending on the length of time in the program. The current costs are $10,000 for 1 year, $17,500 for 2 years, or $22,500 for 3 years. In addition there would be advertising costs to council of $7,000 per year and a time commitment of Councils communication team of approximately 25 hours to participate in the program.

It is considered that although there is some environmental benefit to Garage Sale Trail, the amount gained is quite small. There is however social benefit in that it gives residents an opportunity to get out and about and to meet other people.

Resolution (CO2015/208) That Council refer funding for participation in the 2016 Garage Sale Trail to the 2016/2017 budget for consideration.

Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti

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CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015

MINUTES ORDINARY MEETING OF COUNCIL

6 JULY 2015

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1

ECONOMIC DEVELOPMENT PLAN

EXECUTIVE SUMMARY The draft Economic Development Plan (“the Plan”) establishes Council’s economic development agenda for the next five years, establishing a vision and strategic objectives, accompanied by a two-year action plan. The Plan communicates the role and function of economic development within Banyule and provides clarity on what we are seeking to achieve and, through the action plan, how we will deliver it.

Development of the Plan has been based on:      

Council’s City Plan commitments and overall policy direction, provided by the Place and People policies.

Reflecting on successful economic development programs and initiatives delivered by Council, or in partnership with others.

Consulting with key stakeholders during the initial development, including directly with businesses.

Understanding the shape of the local economy, and its dominant and emerging trends including growth, industry focus and the labour market.

Analysis of the key issues, including changes in the retail sector.

Identification of challenges, strengths and opportunities, such as limited commercial floor space, a strong entrepreneurial culture, and supporting home-based businesses respectively.

Ultimately the Plan sets a framework for continuing Council’s successful programs and initiatives in shopping centres, business support and regional economic development, while setting foundations to strengthen our agenda, including; investment attraction for target areas, and partnerships to benefit the labour market.

Approval of the draft Plan will initiate a formal consultation process, where feedback will be invited from a range of key stakeholders as well as the broader community. It is anticipated that the final Banyule Economic Development Plan 2015-2020 will be considered at a future meeting of Council.

Resolution (CO2015/209) That Council: 1.

Approves the draft Economic Development Plan for public exhibition over a period of three (3) weeks.

2.

Receive a further report discussing feedback received during the public exhibition period, before considering approval of a final Plan at a future meeting of Council.

Moved: Cr Rick Garotti Seconded: Cr Tom Melican

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015

CARRIED

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MINUTES ORDINARY MEETING OF COUNCIL

6 JULY 2015

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE 5.1

ABORIGINAL AND TORRES STRAIT ISLANDER ADVISORY COMMITTEE APPOINTMENT OF MEMBERS

EXECUTIVE SUMMARY Expressions of Interest to serve on the Aboriginal and Torres Strait Islander Advisory Committee were called for recently.

The Aboriginal and Torres Strait Islander Advisory Committee will provide Council with advice on issues affecting the Aboriginal and Torres Strait Islander community and on the implementation of Council’s Aboriginal and Torres Strait Islander Plan 2014-2017.

Thirteen expressions of interest to join the Committee. The Wurundjeri Tribe Land Cultural Heritage Council has also nominated a representative to serve as an Advisor to the Committee.

This report considers the appointment of members to the Aboriginal and Torres Strait Islander Advisory Committee.

Resolution (CO2015/210) That Council: 1

Endorse the establishment of a Banyule Aboriginal and Torres Strait Islander Advisory Committee.

2

Appoint the following persons  Danielle Mallia  Daria Atkinson  Jnaali Penrith  John Price  Madison Connors  Mark Mann  Michael Coombes  Nicole Bloomfield  Paula Russell  Prue Stewart  Sharyn Lovett  Stephanie Clarke  Terry Makin  Uncle Colin Hunter (Appointed Consultant from the Wurundjeri Tribe Land Cultural Heritage Council) to the Aboriginal and Torres Strait Islander Advisory Committee.

3.

Adopt the Terms of Reference for the Aboriginal and Torres Strait Islander Advisory Committee.

4.

Appoint Councillor Craig Langdon as the lead delegate and Councillor Jenny Mulholland as the substitute delegate to the Aboriginal and Torres Strait Islander Advisory Committee.

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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015

MINUTES ORDINARY MEETING OF COUNCIL

6 JULY 2015

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon 5.2

CARRIED

MULTICULTURAL ADVISORY COMMITTEE - RECOMMENDATIONS REQUIRING ENDORSEMENT

EXECUTIVE SUMMARY At the meeting of Council’s Multicultural Advisory Committee on 11 June 2015, two recommendations were made that require endorsement from Council. The recommendations are that: a. A submission be prepared in response to the Commonwealth Department of Immigration and Border Protection discussion paper ‘Australian Citizenship – Your Right, Your Responsibility’ b. Council consider signing a variation agreement to the “Racism, it stops with me” campaign to continue Council’s support of the campaign.

A submission has been prepared to the Australian Citizenship discussion paper for Council’s consideration and details regarding the extension of Council’s support for the “Racism, it stops with me” campaign are outlined in this report.

Resolution (CO2015/211) That Council: 1.

Note the minutes of the 11 June 2015 meeting of the Multicultural Advisory Committee (Attachment 3).

2.

Endorse the submission to the Commonwealth Department of Immigration and Border Protection (Attachment 1) subject to the recommendation 3 in the discussion paper reading: “In line with the Australian Human Rights Commission’s position, Council recommends that the decision to revoke citizenship should occur through a judicial process or through the appointment of a panel by both Houses of Parliament, not the Minister.”

3.

Sign the variation to the ‘Racism, it stops with me’ campaign agreement (Attachment 2) and continue to meet that commitment through the implementation of Council’s Multicultural Plan.

Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti

CARRIED

Cr Tom Melican called for a division: FOR:

Cr Mark Di Pasquale, Cr Rick Garotti, Cr Jenny Mulholland, Cr Craig Langdon

AGAINST:

Cr Tom Melican

The Chairperson declared the motion

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015

CARRIED

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MINUTES ORDINARY MEETING OF COUNCIL

5.3

6 JULY 2015

WEBCASTING OF COUNCIL MEETINGS

Mr Kevin Biaggini Spoke on the item.

EXECUTIVE SUMMARY This report is presented in response to a Notice of Motion raised at the Council Meeting held on 3 February 2014 in relation to webcasting (or live streaming) of Council meetings.

The report examines:  other councils that currently webcast Council Meetings  the financial implications  general legal implications such as privacy and defamation risks  identified risks and benefits; and  the requirement for community consultation Webcasting of Council Meetings provides accessibility for persons of all abilities and offers an opportunity for people who are not in attendance at meetings to have access to Council business items of interest or to view the whole meeting. It also serves as a good historical record of council business.

While there are positives to webcasting, there are also a number of limitations and issues to consider; these include: the increased risk of defamation action against Councillors, potential increased legal costs for Council, privacy implications for members of the public, and costs associated with setup and ongoing support.

As further investigation is required on the merits of webcasting for Banyule, it is being recommended that Council not proceed with live webcasting of Council meetings at this time.

Resolution (CO2015/212) That Council: 1.

Note the report on the feasibility of live streaming/webcasting of Banyule Council Meetings;

2.

Determine not to proceed with live streaming/webcasting of Council Meetings at this time; and

3.

Continue to review opportunities for further improving the accessibility and operation of Council meetings.

Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland

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CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015

MINUTES ORDINARY MEETING OF COUNCIL

6 JULY 2015

6. PERFORMANCE - USE OUR RESOURCES WISELY 6.1

22 AND 24 PETERS STREET, WATSONIA - PROPOSED SALE OF LAND HEARING OF SUBMISSIONS

EXECUTIVE SUMMARY Council owns the land known as 22 and 24 Peters Street, Watsonia (subject land) which comprises two separate allotments, the rear boundaries of which are adjacent to A K Lines Reserve (Reserve).

At its ordinary meeting on 23 March 2015 (CO2015/73) Council authorised the commencement of statutory procedures, in accordance with section 189 of the Local Government Act 1989 (Act), to give public notice of Council’s intention to sell the subject land.

Having now complied with statutory requirements and having received no submissions or requests to speak, it is now acknowledged that further investigations are warranted.

Such investigations are to ensure full compliance with disclosure obligations required under Section 32 of the Sale of Land Act 1962 and to ensure, consistent with Council’s Sale and Exchange of Land Policy, that the highest possible return to the community is achieved in the event that Council determines to proceed with the sale at a future meeting of Council.

Resolution (CO2015/213) That Council: 1.

Having complied with sections 189 and 223 of the Local Government Act 1989: a. by giving public notice; b. by providing an opportunity to those who have requested to be heard at Council’s Ordinary Meeting of 6 July 2015 to be heard at that meeting; and c. by recording that no submissions have been received; authorise further investigations to clarify the location of service authority assets within the Council owned land known as 22 and 24 Peters Street Watsonia (subject land) together with the costs and/or options for the relocation, installation or retention of such assets.

2.

Determine whether or not to proceed with the sale of the subject land at a future meeting.

Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015

CARRIED

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MINUTES ORDINARY MEETING OF COUNCIL

6.2

6 JULY 2015

COUNCILLOR MOTIONS - STATUS UPDATE

Mr Roger Fyfe spoke on the item.

EXECUTIVE SUMMARY Councillors wishing to raise a matter before Council currently have three options including: 1.

2.

3.

Notice of Motion (Council report and forms part of the Agenda paper) General Business Urgent Business

A Council resolution is required for both Notices of Motions (NOM) and Urgent Business items.

The report includes a status of whether the item has been completed or in progress, a short explanation and if the item is scheduled to come back to Council for consideration.

This report provides the current status of Councillor initiated motions.

Resolution (CO2015/214) That Council note the Councillor Motions Status Report.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

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CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015

MINUTES ORDINARY MEETING OF COUNCIL

6.3

6 JULY 2015

ASSEMBLY OF COUNCILLORS

EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) b)

the subject of a decision of the Council or; subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council.

RECORD OF ASSEMBLIES 1

Date of Assembly:

20 May 2015

Type of Meeting:

Disability Inclusion Advisory Committee

Matters Considered:

Council Presentations Proposed changes to accessible parking at Rosanna office/ pedestrian crossings on Beetham Parade.

One Flintoff – new Council Offices, accessibility update Disability Action Plan Confirm time lines and process for new DAP Local Report Watch

Councillors Present:

Craig Langdon Jenny Mulholland

Staff Present:

Lisa Raywood – Manager Health & Aged Services Theonie Tacticos – Team Leader Community Planning Shawn Neilsen – Community & Social Planner Arun Chopra – Manager Capital Projects Kate Chapell – Coordinator Greensborough Office Project Ana Caicedo – Team Leader Traffic & Transport.

Others Present:

Advisory Committee Members Nancy Sadka Simon Chong Louise Pearson Stephanie Krt Luke Nelson Jeff Walkley Janice Castledine Mick Hollman

Conflict of Interest:

Nil

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015

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MINUTES ORDINARY MEETING OF COUNCIL

2

6 JULY 2015

Date of Assembly:

11 June 2015

Type of Meeting:

Banyule Multicultural Advisory Committee

Matters Considered:

Business Arising  Review of information on website in different languages  Update on mapping of series to Asylum Seekers and Refugees  Update on Joint Council Statement on Asylum Seekers New Business  Report on the Counter –Terrorism Laws and Policing Powers Community Forum  Multicultural Plan 2015/16 Proposed Budget  Racism. It Stops with Me – Proposed extension  Summary of survey on year one of the Committee  Refugee Week Emerging Advocacy Issues  Australian Government Proposed changes to Citizenship

3

Councillors Present:

Steven Briffa Craig Langdon Jenny Mulholland

Staff Present:

Allison Beckwith – Director Community Programs Theonie Tacticos – Team Leader Community & Social Planning India Mortlock – Community & Social Planner

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

22 June 2015

Type of Meeting:

Councillor Briefing

Matters Considered:

Items on the Council Agenda for the Ordinary Meeting of 22 June 2015 as listed below: 1.1 2.1 4.1 4.2

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Amendment for new carport at 2/1 Della Torre Crescent, Ivanhoe (P352/2013) Yulong Reserve - High Protective Fencing Marshall Street, Ivanhoe - Proposed Children's Crossing Amendment to Permit for a new Carport at 2/1 Della Torre Crescent, Ivanhoe (P352/2013)

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015

MINUTES ORDINARY MEETING OF COUNCIL

4.3 4.4 5.1 6.1 6.2 6.3

6.4 6.5 6.6 6.7 6.8

6 JULY 2015

Metropolitan Planning Levy and Planning Application Fees Proposed Apartment Building at 13-17 Cartmell Street Heidelberg Adoption of Banyule's City Plan 20132017 (Year 3) Budget Declarations Adoption of Budget for Period 1 July 2015 to 30 June 2016 45 Simms Road Montmorency Proposed Licence - Land adjacent to Montmorency Secondary College Commonwealth Financial Assistance Grants Additional Paid Parking Locations Summary of 2015 Banyule Community Satisfaction Survey Results Community Chef - Offer of Additional Shares in Regional Kitchen Councillor Report on Conferences Attendance

Councillors Present:

Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Simon McMillan – Chief Executive Officer Scott Walker – Director City Development Allison Beckwith – Director Community Programs Geoff Glynn – Director Assets & City Services Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Gina Burden – Acting Director Corporate Services Emily Outlaw – Council Governance Liaison Officer Joel Elbourne – Manager, Urban Planning & Building Tania O’Reilly - Manager, Finance & Procurement

Others Present:

Nil

Conflict of Interest:

Cr Wayne Phillips declared a direct conflict of interest in the Council Agenda item 6.1 Budget Declarations.

Cr Wayne Phillips left the assembly during the discussion of this item. .

4

Date of Assembly:

29 June 2015

Type of Meeting:

Councillor Briefing

Matters Considered:

Greensborough Urban Design and Landscape Guidelines

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015

17

MINUTES ORDINARY MEETING OF COUNCIL

5

6

18

6 JULY 2015

Councillors Present:

Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Allison Beckwith – Director Community Programs Geoff Glynn – Director Assets & City Services Joseph Tabacco – Acting Director City Development Joel Elbourne – Manager Urban Planning & Building Klover Apostola – Strategic Planning Officer

Others Present:

David Klingberg (David Lock Associates) Julia Bell

Conflict of Interest:

Nil

Date of Assembly:

29 June 2015

Type of Meeting:

Councillor Briefing

Matters Considered:

Warringal Cemetery – Draft Masterplan

Councillors Present:

Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Geoff Glynn – Director Assets & City Services Joseph Tabacco – Acting Director City Development Gina Burden – Acting Director Corporate Services Vivien Ferlaino – Coordinator Governance Roberta Colosimo – Coordinator Early Childhood Services

Others Present:

Harmer Architecture Philip Harmer Ken Seakins

Conflict of Interest:

Nil

Date of Assembly:

29 June 2015

Type of Meeting:

Confidential Councillor Briefing

Matters Considered:

Contractual Matters

Councillors Present:

Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015

MINUTES ORDINARY MEETING OF COUNCIL

7

6 JULY 2015

Staff Present:

Simon McMillan – Chief Executive Officer Joseph Tabacco – Acting Director City Development Joel Elbourne – Manager Urban Planning & Building

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

29 June 2015

Type of Meeting:

Councillor Briefing

Matters Considered:

-

Councillors Present:

Notice of Motions (NOMs) – Consideration of future NOMs Briefing Notes Multicultural Committee recommendations

Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Simon McMillan – Chief Executive Officer

Others Present:

Nil

Conflict of Interest:

NIl

(CO2015/215) Resolution That the Assembly of Councillors report be received.

Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti 6.4

CARRIED

ITEMS FOR NOTING

(CO2015/216) Resolution That Council note the minutes of the following meeting; 1.

The Lesbian, Gay, Bisexual, Transgender and Intersex (LGBTI) Advisory Committee held on June 2, 2015.

2.

The Disability Inclusion Advisory Committee held on May 20, 2015

Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015

CARRIED

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MINUTES ORDINARY MEETING OF COUNCIL

6 JULY 2015

7. SEALING OF DOCUMENTS 7.1

SEALING OF DOCUMENTS

(CO2015/217) Resolution That the Common Seal of Banyule City Council be affixed to the Lease Agreement between Banyule City Council and Bellfield Community Garden Inc for the lease of part of the land known as 96 Oriel Road, Bellfield for the term commencing 1 May 2015 and ending 31 December 2016.

Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti

CARRIED

8. NOTICES OF MOTION 8.1

OPEN SPACE AT 24 TRIST ST, WATSONIA

Cr Rick Garotti Submitted a Notice of Motion Resolution (CO2015/218) “That Council: 1.

Acknowledges the withdrawal of Planning Application (P1038/14) for the purpose of an Ambulance Station at 24 Trist Street, Watsonia by Ambulance Victoria.

2.

Commits to work with Ambulance Victoria and local State Members to find an alternative site for an Ambulance Station if this assistance is requested.

3.

Write to the Department of Health and Human Services and the State Government (Minister for Health and Ambulance Services) requesting that the land at 24 Trist Street, Watsonia be provided to Council so that it can continue to be provided as public open space.

4.

Authorise for the Ward Councillor to write to residents in the surrounding area informing them of this decision as well as confirming the withdrawal of planning permit application P1038/14.�

Moved: Cr Rick Garotti Seconded: Cr Tom Melican

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CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015

MINUTES ORDINARY MEETING OF COUNCIL

6 JULY 2015

9. GENERAL BUSINESS 9.1 

HANSEL & GRETEL - 2015 VICTORIAN TOUR

Cr Jenny Mulholland noted her attendance at the Hansel & Gretel 2015 Victorian Tour presented by Opera Australia, on 30 June 2015, held at the Watsonia Library

 This tour was presented as part of Yarra Plenty Regional Library’s Auslan and Voice Unite program. As part of this program, the library offers deaf and hearing impaired community members a range of services, events and resources; including staff training, Auslan story times, book group meetings, published books, a DVD and a range of workshops and performances.

9.2

2015 SPORTS ACHIEVEMENT AWARDS AND CLUB RECOGNITION NIGHT

Cr Jenny Mulholland thanked officers for the organisation of the awards night and also acknowledged the sporting clubs in nominating award recipients and for all the work they do.

Cr Rick Garotti highlighted that it is the third year that we have had an AFL player hosting the event and that consideration be given to a diversity of hosts in the future e.g Women or players with disabilities.

Cr Craig Langdon also acknowledged the event and the feedback he received from the community is positive and thankful.

9.3

YOUNG FRANKENSTEIN

Cr Jenny Mulholland noted her attendance at the Banyule Theatre performance of Young Frankenstein opening night on Friday. The performance showcased the talent of our young community, and she encouraged others to attend the performance.

9.4

ACKNOWLEDGEMENT OF JOHN (JACK) WILLIAM MULLANE

Councillor Craig Langdon acknowledged the life of John (Jack) William Mullane (13th July 1922 to 21st June 2015) and for his great work in the local community including St Bernadette's Church and the West Ivanhoe Football Club. Jack was the first Senior Coach of the Club in 1959 and remained in that position until 1978. He was awarded the first Life Membership of the Club.

10. URGENT BUSINESS Nil

Closure of Meeting The Meeting was closed at 9.30pm.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015

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MINUTES ORDINARY MEETING OF COUNCIL

6 JULY 2015

DATED:........................... DAY OF ........................... 2015

.............................................

MAYOR

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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 20 July 2015