Banyule City Council 20 July 2015 Ordinary Minutes

Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 20 July 2015 commencing at 7.45pm

MINUTES PRESENT .............................................................................................................................. 3 APOLOGIES .......................................................................................................................... 3 LEAVE OF ABSENCE ........................................................................................................... 3 CONFIRMATION OF MINUTES ............................................................................................. 3 DISCLOSURE OF INTERESTS ............................................................................................. 3 PRESENTATION ................................................................................................................... 4 1. PETITIONS ...................................................................................................................... 5 1.1 Anthony Beale Regional Family Playspace ............................................................. 5 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 6 Nil 3. PLANET – ENVIRONMENTAL SUSTAINABILITY ......................................................... 6 3.1 Urban Forest Plan ................................................................................................... 6 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT................................ 7 4.1 Development Contribution Schemes for land developers ........................................ 7 4.2 Council response to the "Better Apartments" Discussion Paper .............................. 8 4.3 Further consideration of trees to be removed as part of approved Aged Care Development at 250 Waterdale Road, Ivanhoe ....................................................... 9 5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ..................... 9 Nil 6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 10 6.1 Clarification of Previous Council Report on Insurance ........................................... 10 6.2 14 Ivanhoe Parade Ivanhoe - Proposed sale of land - Hearing Submissions ........ 10 6.3 Scouts Association of Australia Victorian Branch - Lease ..................................... 12 6.4 Assembly of Councillors ........................................................................................ 12 7. SEALING OF DOCUMENTS ......................................................................................... 17 7.1 Sealing of Documents ........................................................................................... 17 8. NOTICES OF MOTION .................................................................................................. 17

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 3 August 2015

1

MINUTES ORDINARY MEETING OF COUNCIL

8.1 8.2 8.3 8.4 8.5 8.6

20 JULY 2015

Review of Council Committees ............................................................................. 17 Planning and Public Consultation Meetings - Public Participation Guidelines........ 17 Mayoral Duties and Attendance 16 March - 30 June 2015 .................................... 18 Indian Myna Birds ................................................................................................. 18 Business Awards .................................................................................................. 18 Naming of Pavilion at Seddon Reserve Ivanhoe ................................................... 19

9. GENERAL BUSINESS .................................................................................................. 19 9.1 Community Development Grants .......................................................................... 19 9.2 Change Makers Event .......................................................................................... 19 9.3 Montmorency Sugar Glider Project. ...................................................................... 20 10. URGENT BUSINESS..................................................................................................... 20 10.1 Heidelberg United Football Club - application to Football Federation Victoria's Women National Premier League ......................................................................... 20 CLOSURE OF MEETING TO THE PUBLIC......................................................................... 21 CLOSURE OF MEETING ..................................................................................................... 21

2

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 3 August 2015

MINUTES ORDINARY MEETING OF COUNCIL

20 JULY 2015

EXTENSION OF PUBLIC FORUM (CO2015/219) Resolution That the Public Forum be extended until 8.00pm.

Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa

CARRIED

EXTENSION OF PUBLIC FORUM (CO2015/220) Resolution That the Public Forum be extended until 8.05pm Moved: Cr Steven Briffa Seconded: Cr Jenny Mulholland

CARRIED

The Meeting opened at 8.05pm.

Acknowledgement of the Traditional Owner, the Wurundjeri willam people The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willam people.

Present Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Tom Melican, Cr Jenny Mulholland.

Apologies Cr Rick Garotti Leave of Absence Nil Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 6 July 2015 Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

CARRIED

Disclosure of Interests Nil

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 3 August 2015

3

MINUTES ORDINARY MEETING OF COUNCIL

20 JULY 2015

Presentation Before the Public Forum Cr Steven Briffa presented a slideshow of images from his recent trip where he volunteered helping complete a second level of an orphanage building in East Timor.

4

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 3 August 2015

MINUTES ORDINARY MEETING OF COUNCIL

20 JULY 2015

1. PETITIONS 1.1

ANTHONY BEALE REGIONAL FAMILY PLAYSPACE

Mr William Johnston, Mr John Collins, Mrs Samantha McWatters and Ms Sandra Macneil spoke on the item.

EXECUTIVE SUMMARY A petition with 61 signatures has been received.

The petition prayer is as follows: “We the undersigned residents, who reside near the proposed play space, request that the following be addressed by Banyule City Council.

We are very concerned at the construction of any size skate park within the park. Due to the problems experienced at other skate parks in the area, e.g. closeness to housing, possibility of drug deals and the calling of Police, and a necessity of CCTV cameras etc, we would like the following issues addressed. Noise of skates over concrete will be heard streets away.

Problems with car parking with the lack of any increased parking areas. Residents already contend with the overflow during weekends from sporting events. Young families need to feel safe and secure in their local environment. The need for public toilet facilities in the immediate area and not relying on the availability of the sports pavilion. Graffiti issues will be a big concern.

We request that Banyule City Council give the above concerns serious attention with consultation with the petitioners below.�

Councillor Di Pasquale left the Chamber at 8:36 pm.

Councillor Di Pasquale returned to the Chamber at 8:38 pm.

Resolution (CO2015/221) That: 1.

Council receives and notes the petition.

2.

Officers continue to investigate options for creating additional informal match day parking at Anthony Beale Reserve.

3.

The adequacy of the adjacent unisex toilet to service the Anthony Beale Regional family play space be monitored.

4.

Council proceed with the staged construction of the Regional Family Play space at Anthony Beale Reserve, including the proposed small section of junior skate elements planned for stage two.

5.

The primary petitioner be notified of this report.

Moved: Cr Wayne Phillips Seconded: Cr Jenny Mulholland These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 3 August 2015

CARRIED 5

MINUTES ORDINARY MEETING OF COUNCIL

20 JULY 2015

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT Nil

3. PLANET – ENVIRONMENTAL SUSTAINABILITY 3.1

URBAN FOREST PLAN

Ms Jane Crone and Mr Dennis O’Connell spoke on the item.

Councillor Phillips left the Chamber at 8:42 pm.

Councillor Mulholland left the Chamber at 8:45 pm.

EXECUTIVE SUMMARY The purpose of the Urban Forest Plan is to provide a clear strategic direction that underpins the sustainable management of Banyule’s’ street trees and park trees. The City Plan identifies the development of this Plan as a priority objective which is consistent with the views expressed by the Banyule community. The Urban Forest Plan responds to the community desire for ongoing stewardship of trees. The Plan articulates the multitude of benefits that trees provide for the community. It also identifies a number of challenges and provides clear and ambitious objectives to sustain Banyule’s tree population through targeted actions.

Trees evoke a range of divergent views from the community and as a result this plan has endeavoured to capture the sentiment of residents and stakeholders groups. The feedback collected from the community through a thorough and extensive consultation process has been generally positive. Council has been complimented on the development of the strategic approach to the important community asset its trees. The feedback also identified some areas of improvement.

The Plan identifies 11 goals that will support implementation to ensure that Banyule’s Urban Forest continues to thrive, provides ongoing environmental benefits, and meets the expectation of the Banyule community.

Council’s website will include a copy of the Plan and associated material on the management of Banyule’s Urban Forest.

Councillor Mulholland returned to the Chamber at 8:49 pm.

Resolution (CO2015/222) That Council adopt the Urban Forest Plan (attached) Moved: Cr Tom Melican Seconded: Cr Steven Briffa

6

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 3 August 2015

MINUTES ORDINARY MEETING OF COUNCIL

20 JULY 2015

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1

DEVELOPMENT CONTRIBUTION SCHEMES FOR LAND DEVELOPERS

Mr Kevin Biaggini spoke on the item.

EXECUTIVE SUMMARY This report informs Council about funding schemes that may help to partially fund council infrastructure from contributions collected from land development.

These schemes can be pursued after a Council adopts a long-term plan for scheduling and timing of future works. With such a plan in place, with projected costs and delivery dates known, Council is then positioned to create a scheme for the projected ‘growth component’ of future works. This growth component will be funded from developer contributions that are collected over time.

Preliminary investigation reveals that these funding schemes must be created, reviewed and operated from well-considered growth projections, through a governance structure and with corporate accounting practices to monitor the collection of monies and enable construction of specified works that are in a scheme. After a scheme has been created and approved by Council, it can then be enforced if it is included in the planning scheme.

Moving forward, the feasibility of creating any specific scheme can be further considered by Council after a ‘Strategic Framework for Contribution Schemes’ has been prepared. High level cost benefit analysis could then be prepared for each of the scheme options detailed in the Strategic Framework for Contribution Schemes’ so that Council can elect which schemes should be pursued.

Resolution (CO2015/223) That Officers develop the following for further consideration by Council: 1.

A Strategic Framework for Contribution Schemes’ in 2015/16, to inform future decision making for schemes in Banyule.

2.

A cost/benefit analysis to test the viability of, and provide direction on, which contribution schemes should be pursued.

Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland

CARRIED

Councillor Phillips returned to the Chamber at 8:59 pm.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 3 August 2015

7

MINUTES ORDINARY MEETING OF COUNCIL

4.2

20 JULY 2015

COUNCIL RESPONSE TO THE "BETTER APARTMENTS" DISCUSSION PAPER

Mr Kevin Biaggini spoke on the item.

EXECUTIVE SUMMARY The State Government’s Department of Environment, Land, Water and Planning (DELWP) is currently seeking feedback on the Better Apartments Discussion Paper. The Discussion Paper has arisen from the increasing importance of apartments as part of Melbourne’s mix of housing, and discussions in relation to the quality of apartment buildings being built, with a particular emphasis on the amenity of future residents of the dwellings they contain. In particular, feedback is sought on the need to provide for:               

Daylight Sunlight Space Outlook Natural Ventilation Noise Outdoor space Adaptability Landscape Universal Design Energy and resources Waste Car parking Entry and circulation Balcony

These issues overlap with Council’s previous work in relation to Livability, Environmentally Sustainable Design, and Integrated Transport. From a resident amenity point of view it is also considered that ‘outlook’ and ‘outdoor space’ are of key significance.

This report recommends that Council consider lodging a submission to the DELWP in relation to each of the 14 issues identified, outlining: 

The need for more performance-based assessment of future resident amenity in relation to apartments in the Planning Scheme,



That the issues of ‘outlook’, ‘outdoor space’, ‘universal design’, ‘energy and resources’ and ‘car parking’ are considered to impact most significantly upon the amenity of apartment residents, and



That ‘adaptability’ is the least significant.

Resolution (CO2015/224) That Council make a submission to the Department of Environment, Land, Water and Planning in relation to each of the 14 issues identified in the Better Apartments Discussion Paper, outlining: 

The need for more performance-based assessment of future resident amenity in relation to apartments in the Planning Scheme,



That the issues of ‘outlook’, ‘outdoor space including balcony spaces’, ‘universal design’, ‘energy and resources’ and ‘car parking’ are considered to impact most

8

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 3 August 2015

MINUTES ORDINARY MEETING OF COUNCIL

20 JULY 2015

significantly upon the amenity of apartment residents, and 

That ‘adaptability’ is the least significant.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

4.3

CARRIED

FURTHER CONSIDERATION OF TREES TO BE REMOVED AS PART OF APPROVED AGED CARE DEVELOPMENT AT 250 WATERDALE ROAD, IVANHOE

Mr Roger Fyfe, Mr Dennis O’Connell spoke on the item.

Councillor Briffa left the Chamber at 9:12 pm.

Councillor Briffa returned to the Chamber at 9:14 pm.

EXECUTIVE SUMMARY At the Council meeting of 12 August 2013, Council resolved to Adopt Planning Scheme Amendment C86 and submit an adopted Amendment C86 and Planning Permit P484/11 to the Minister for Planning for Approval in relation to a proposed Residential Aged Care Facility development. Council also resolved that an independent, appropriately qualified and experienced arborist be commissioned to confirm or otherwise, whether two trees at 250 Waterdale Road, Ivanhoe are structurally sound and worthy of retention.

An assessment of the trees has been undertaken by a second Development Planning Arborist and a review of the trees by an independent consulting arborist has also been commissioned with a tree assessment report being provided on 29 May 2015. Based on the independent assessment, and a further assessment involving exploratory excavation, it is considered that the removal of the trees is appropriate. It is also considered that the trees should not be retained having regard to the building footprint of the approved development.

Resolution (CO2015/225) That Council note the independent consulting arborist advice and results of an exploratory excavation in relation to two trees known as 629 and 638 at 250 Waterdale Road, Ivanhoe and that the removal of these trees is appropriate and consistent with the Planning Panel decision and Council’s resolution of 12 August 2013.

Moved: Cr Jenny Mulholland Seconded: Cr Wayne Phillips

CARRIED

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE Nil

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 3 August 2015

9

MINUTES ORDINARY MEETING OF COUNCIL

20 JULY 2015

6. PERFORMANCE - USE OUR RESOURCES WISELY 6.1

CLARIFICATION OF PREVIOUS COUNCIL REPORT ON INSURANCE

EXECUTIVE SUMMARY The purpose of this report is to provide further detail and clarification on a statement made in a previous report submitted to the Council meeting of 25 May 2015 titled “Responding to the MAV initiative to join a Proposed Local Government Workers’ Compensation Mutual Scheme”.

It appears the 25 May report may have implied that insurers Jardine Lloyd Thompson Australia (JLTA) do not have experience in WorkCover, which is incorrect. This report seeks to clarify the matter and amend the statement on the public record.

Resolution (CO2015/226) That Council: 1.

Officially acknowledges and records the information provided in the 25 May 2015 Council report relating to the Proposed Local Government Workers’ Compensation Mutual Scheme, which referenced the experience of Jardine Lloyd Thompson Australia (JLTA) in the WorkCover arena, related only to JLTA’s experience in Victoria.

2.

Notes JLTA has WorkCover experience nationally in Australia; and

3.

Informs JLTA of Council’s recorded clarification in relation to this matter.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

6.2

CARRIED

14 IVANHOE PARADE IVANHOE - PROPOSED SALE OF LAND - HEARING SUBMISSIONS

The following submitters spoke in support of their section 223 submission:  Jane Crone  Roger Fyfe  Dennis O’Connell on behalf of ‘Friends of Banyule’  Alan Marks  Graeme Speers  Janice Kelly  Helen Pareira  Gilda May Councillor Mulholland left the Chamber at 10.24 pm.

Councillor Mulholland returned to the Chamber at 10.27 pm.

10

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 3 August 2015

MINUTES ORDINARY MEETING OF COUNCIL

6.2

20 JULY 2015

14 IVANHOE PARADE IVANHOE - PROPOSED SALE OF LAND - HEARING SUBMISSIONS CONT’D

EXECUTIVE SUMMARY Council owns the land and improvements known as 14 Ivanhoe Parade Ivanhoe (subject land), which is currently the interim location for the Hatch Contemporary Arts Space known as “The Hatch”. It is also being utilised by some private and community organisations, including U3A and Heidelberg Greek Senior Citizens, for a range of activities including community hall and office space hire.

Public Notice of Council’s intention to sell the subject land was given in the “Heidelberg Leader” on 26 May 2015, with written submissions on the proposal invited in accordance with section 223 of the Act. The statutory submission period of 28 days closed on 23 June 2015. However, due to the heightened interest surrounding this matter, the submission period was extended to 3 July 2015.

The purpose of this report is for Council to consider the 76 written submissions received, including one petition. Eight submitters, including the primary petitioner, have requested to be heard, before a meeting of Council, in support of their written submissions.

All submitters have been advised of Council’s intention to consider the written submissions, and to hear from those submitters who have requested to be heard, at its Ordinary Meeting of 20 July 2015.

Resolution (CO2015/227) That Council: 1.

Receives, hears and notes the submissions in respect of Council’s intention to sell the Council owned land and improvements known as 14 Ivanhoe Parade Ivanhoe (subject land) pursuant to Sections 189 and 223 of the Local Government Act 1989,

2.

Having considered the 76 written submissions received, and heard from the eight submitters, will decide whether or not to proceed with the sale of the subject land at a future Council meeting.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

CARRIED

The Mayor called for an adjournment of the meeting for a short break.

The meeting was adjourned at 10.50 pm The meeting resumed at 11.02 pm

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 3 August 2015

11

MINUTES ORDINARY MEETING OF COUNCIL

6.3

20 JULY 2015

SCOUTS ASSOCIATION OF AUSTRALIA VICTORIAN BRANCH - LEASE

EXECUTIVE SUMMARY The Scouts Association of Australia Victorian Branch (Scouts) constructed 10 scout hall buildings on land owned by Council across the municipality many years ago. The buildings are owned by the Scouts and the land on which each of the buildings is constructed, has been separately leased to the Scouts by Council.

The leases have now expired and in lieu of the most recent individual leases for each of the ten properties, it is now proposed that Council consolidate the expired leases into a new single lease for a term of five (5) years commencing 1 July 2015.

This report seeks to initiate the statutory processes associated with the giving of public notice of Council’s intention to grant to the Scouts a new lease.

Resolution (CO2015/228) That the item be deferred to a future meeting to allow for a report to be brought back to Council. The report should include details of on-going maintenance and rental in respect of scout hall buildings constructed on Council-owned land.

Moved: Cr Steven Briffa Seconded: Cr Jenny Mulholland

6.4

CARRIED

ASSEMBLY OF COUNCILLORS

EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) b)

the subject of a decision of the Council or; subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council.

RECORD OF ASSEMBLIES 1

12

Date of Assembly:

15 April 2015

Type of Meeting:

Banyule Disability and Inclusion Advisory Committee (BDIAC)

Matters Considered:

Items as listed in the Banyule Disability and Inclusion Advisory Committee Minutes of the meeting 15 April 2015  Previous minutes  Disability Action Plan  Local Report Watch

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 3 August 2015

MINUTES ORDINARY MEETING OF COUNCIL 

2

3

20 JULY 2015

Council presentations

Councillors Present:

Craig Langdon Jenny Mulholland

Staff Present:

Theonie Tacticos – Team Leader Community & Social Planning Lisa Raywood – Manager Health, Aged Services & Community Planning Shawn Neilsen – Community & Social Planner Helen Parker – Community & Social Planner Arun Chopra – Manager Capital Projects Kate Chapel - Greensborough Office Project Officer Ana Caicedo – Traffic & Transport Team Leader

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

29 June 2015

Type of Meeting:

Councillor Briefing

Matters Considered:

2016 Kindergarten Ratio Changes

Councillors Present:

Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Joseph Tabacco – Acting Director City Development Gina Burden – Acting Director Corporate Services Geoff Glynn – Director Assets & City Services Joel Elbourne – Manager Urban Planning & Building Roberta Colosimo – Coordinator Early Childhood Services

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

29 June 2015

Type of Meeting:

Councillor Briefing

Matters Considered:

 

Councillors Present:

Future Planning Application at 37-69 Bell Street – Discussion on mixed use planning (Aged care, medical centre, child care centre) Yarra Valley Water Site - 421 Upper Heidelberg Road

Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 3 August 2015

13

MINUTES ORDINARY MEETING OF COUNCIL

20 JULY 2015

Wayne Phillips

4

Staff Present:

Simon McMillan – Chief Executive Officer Joseph Tobacco – Acting Director City Development Nick Helliwell – Major Developments Planner

Others Present:

Luke Chamberlin – Tract Consulting Jess Noonan - Tract Consulting Steve Calhoun - Tract Consulting Sarah Buckeridge – Hayball Architect Antony Elcheik - Developer Charmaine Dunstan – Traffix Group

Conflict of Interest:

Nil

Date of Assembly:

6 July 2015

Type of Meeting:

Councillor Briefing

Matters Considered:

Items on the Council Agenda for the Ordinary Meeting of 6 July 2015 (excluding confidential items) as listed below: 1.1 1.2 2.1 2.2 3.1 4.1 5.1

5.2 5.3 6.1

6.2 6.3 6.4 7.1 8.1 9.

Councillors Present:

14

Redevelopment of Cartledge Reserve 14 Ivanhoe Parade Ivanhoe - Proposed sale of land - Petition Performance measures associated with Council's membership to NORTH Link 2016 Early Childhood Sector Ratio Changes Garage Sale Trail Economic Development Plan Aboriginal and Torres Strait Islander Advisory Committee - Appointment of members Multicultural Advisory Committee Recommendations Requiring Endorsement Webcasting of Council Meetings 22 and 24 Peters Street, Watsonia Proposed Sale of Land - Hearing of submissions Councillor Motions - Status Update Assembly of Councillors Items for Noting Sealing of Documents Open Space at 24 Trist St, Watsonia General Business Hansel and Gretel 2015 Victorian Tour 2015 Sports Achievement Awards and Club Recognition Night Young Frankenstein Performance Acknowledgement of John (Jack) William Mullane

Mark Di Pasquale Rick Garotti Craig Langdon

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 3 August 2015

MINUTES ORDINARY MEETING OF COUNCIL

20 JULY 2015

Tom Melican Jenny Mulholland

5

6

Staff Present:

Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Geoff Glynn – Director Assets & City Services Gina Burden – Acting Director Corporate Services Joseph Tabacco – Acting Director City Development Vivien Ferlaino – Coordinator Governance Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Joel Elbourne – Manager Urban Planning & Building Ben Smith – Coordinator Economic Development Theonie Tacticos – Team Leader Community and Social Planning

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

13 July 2015

Type of Meeting:

Confidential Councillor Briefing

Matters Considered:

Contractual Matters

Councillors Present:

Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Geoff Glynn – Acting Chief Executive Officer Scott Walker – Director City Development Gina Burden – Acting Director Corporate Services Darren Bennett – Manager Leisure Recreation & Cultural Services Tom Zappulla – Coordinator Leisure Facilities, Place & Partnership

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

13 July 2015

Type of Meeting:

Confidential Councillor Briefing

Matters Considered:

Contractual Matters

Councillors Present:

Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Geoff Glynn – Acting Chief Executive Officer Scott Walker – Director City Development

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 3 August 2015

15

MINUTES ORDINARY MEETING OF COUNCIL

20 JULY 2015

Gina Burden – Acting Director Corporate Services Darren Bennett – Manager Leisure Recreation & Cultural Services Joel Elbourne – Manager Urban Planning & Building Joseph Tabacco – Manager Property & Economic Development Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

13 July 2015

Type of Meeting:

Councillor Briefing

Matters Considered:

    

Councillors Present:

Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Geoff Glynn – Acting Chief Executive Officer Scott Walker – Director City Development Gina Burden – Acting Director Corporate Services Darren Bennett – Manager Leisure Recreation & Cultural Services Russell Darling – Manager Operations Joel Elbourne – Manager Urban Planning & Building Joseph Tabacco – Manager Property & Economic Development James Kelly – Manager Assets & Infrastructure Peter Benazic – Manager Parks & Gardens Paul Fitzgerald – Tree Care Supervisor Roberta Colosimo – Acting Manager Youth & Family Services Ben McManus – Coordinator Leisure & Cultural Services Frances Giannotti – Coordinator Youth & Community Partnerships Karen Molinaro – Community Liaison & Support Officer

Others Present:

Nil

Conflict of Interest: Resolution (CO2015/229)

Nil

7

Movies in the Park Program Urban Forest Plan Update Community Information Services Update Hatch Update Services Profiles – Waste Management and Asset management

That the Assembly of Councillors report be received.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

16

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 3 August 2015

MINUTES ORDINARY MEETING OF COUNCIL

20 JULY 2015

7. SEALING OF DOCUMENTS 7.1

SEALING OF DOCUMENTS

Resolution (CO2015/230) That the Common Seal of the Banyule City Council be affixed to the Deed of Renewal and Variation of Lease between Banyule City Council and Noahs Ark Incorporated for the Premises located at 9-11 Altona Street, Heidelberg Heights for the term of five (5) years commencing 1 January 2015 and ending 31 December 2019.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

CARRIED

8. NOTICES OF MOTION 8.1

REVIEW OF COUNCIL COMMITTEES

Cr Steven Briffa submitted a Notice of Motion Resolution (CO2015/231) “That: 1.

All Council Committee delegate positions become vacated annually; a) Preference be given to Councillors that have not previously been a delegate or substitute of the committee, b) In the event that no new Councillor is seeking appointment, the position be offered to the past Councillor delegate, c) Councillors holding board positions associated with a committee should be renominated to enable the Councillor to maintain their board position for the duration of their appointment on the board.

2.

A review of all Committees is undertaken prior to the Council Meeting 16 November 2015 to ensure relevance and future need.”

Moved: Cr Steven Briffa Seconded: Cr Tom Melican

8.2

CARRIED

PLANNING AND PUBLIC CONSULTATION MEETINGS - PUBLIC PARTICIPATION GUIDELINES

Mr Brian Grace and Robyn Roberts (on behalf of Roger Fyfe) spoke on the item.

Cr Jenny Mulholland submitted a Notice of Motion Resolution (CO2015/232)

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 3 August 2015

17

MINUTES ORDINARY MEETING OF COUNCIL

20 JULY 2015

“That Council receive a report regarding ways to implement suitable public participation guidelines for Planning or generic Public Consultation meetings similar to the provisions in the Banyule City Council Governance Local Law No. 2 (2015).”

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

8.3

CARRIED

MAYORAL DUTIES AND ATTENDANCE 16 MARCH - 30 JUNE 2015

Cr Craig Langdon submitted a Notice of Motion Resolution (CO2015/233) “That Council notes the report from the Mayor on the meetings he has attended from 16 March – 30 June 2015.”

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon

8.4

CARRIED

INDIAN MYNA BIRDS

Cr Craig Langdon submitted a Notice of Motion Resolution (CO2015/234) That Council Officers prepare a report for consideration by Council on possible options for dealing with the treatment of Indian Myna Birds. The report should include:  examples of approaches used by local and other sectors of government; and  suggested options and costs for possible eradication programs.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon

8.5

CARRIED

BUSINESS AWARDS

Cr Craig Langdon submitted a Notice of Motion Resolution (CO2015/235) “That: 1.

Officers investigate the feasibility of establishing a Banyule Business Awards program for delivery in early November 2015.

2.

A report outlining the outcomes of the officer investigation be submitted to Council for consideration.”

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon

18

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 3 August 2015

MINUTES ORDINARY MEETING OF COUNCIL

8.6

20 JULY 2015

NAMING OF PAVILION AT SEDDON RESERVE IVANHOE

Cr Craig Langdon submitted a Notice of Motion Resolution (CO2015/236) “That Council: 1.

Officers investigate the naming of the pavilion at Seddon Reserve Ivanhoe in the name of John (Jack) Mullane for his service to the West Ivanhoe community and the greater region.

2.

Authorise the Ward Councillor to write to the West Ivanhoe Sporting Club, St Bernadette's Church and School and surrounds, informing them of this consideration and inviting submissions on the matter.

3.

Receive a report outlining any submissions received and the outcomes of the officer investigation.�

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon

CARRIED

9. GENERAL BUSINESS 9.1

COMMUNITY DEVELOPMENT GRANTS

Cr Craig Langdon noted that Cr Mulholland, Cr Melican and Cr Briffa joined him last Thursday (16 July 2015) at a Presentation Evening for the Banyule Community Development Grants. Approximately $100,000 was allocated to 28 groups.

Cr Langdon thanked the Council Staff for managing the grant process and for organising the evening. In particular he acknowledged the great work of Sharon Henderson our community representative on the Grants assessment panel.

Cr Langdon further noted the evening was not only a success for those receiving the grants but for the networking value it allows. Cr Langdon further noted that everyone he spoke to thought the presentation event was a great way for community groups to interact.

9.2

CHANGE MAKERS EVENT

Cr Craig Langdon thanked the Council Staff for organising the first ever Change Makers Event held in the Streeton Room on Wednesday July 15th. The event was attended by Cr Mulholland, Cr Melican and Cr Langdon.

The event heard from: Chris Callahan regarding the protection and maintenance of Banyule's 288 hectares of bushland.

Jane Oldfield regarding the Montmorency Sugar Glider Project These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 3 August 2015

19

MINUTES ORDINARY MEETING OF COUNCIL

20 JULY 2015

And the special guest speaker Sean Willmore from the Thin Green Line Foundation.

Cr Langdon noted that everyone he spoke to enjoyed the event as it allowed them to network and connect to various other groups. Everyone felt energised hearing about the many wonderful contributions people were making to not only improve Banyule but in Sean's case the protection of animals throughout the world.

9.3

MONTMORENCY SUGAR GLIDER PROJECT.

Cr Craig Langdon acknowledged the great work that Jane Oldfield and her group are doing to save and protect the Sugar Glider in Montmorency.

10. URGENT BUSINESS CONSIDERATION OF URGENT BUSINESS ITEM That an item of Urgent Business on the Heidelberg United Football Club be considered.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon

CARRIED

10.1 HEIDELBERG UNITED FOOTBALL CLUB - APPLICATION TO FOOTBALL FEDERATION VICTORIA'S WOMEN NATIONAL PREMIER LEAGUE This urgent business item seeks a motion that Council provide a letter of support for the Heidelberg United Football Club’s application to Football Federation Victoria’s Women National Premier League.

Council received a request from the Heidelberg United Football Club (HUFC) on Tuesday 7 July 2015 seeking a letter of support for the Club’s application to join the Women's National Premier League Competition due to commence in 2016. The letter of support is required by 5pm 22 July 2015.

A total of 8 teams across the Melbourne Metropolitan Region will be selected for the commencement of the new competition in 2016. The Football Federation Victoria (FFV) requires the applicant to demonstrate Council support of the Club’s WNPL Application.

HUFC has a proud history and a strong commitment to the women's game having fielded its first women's team in 1978 and is still competing in the Victorian Women's Premier League.

With the Clubs successful inclusion into the Men’s National Premier League in 2014, the inclusion of the women's team in the inaugural Women's National Premier League will enhance the profile of women's sport within the City of Banyule.

Council has allocated $50,000 to prepare a Masterplan for Olympic Park during 2015/16 and will continue to work with the HUFC, other tenant groups and the wider community to finalise the Masterplan which will help guide facility improvement priorities in the future.

Resolution (CO2015/237) That Council: 20

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 3 August 2015

MINUTES ORDINARY MEETING OF COUNCIL

20 JULY 2015

1.

Provide a letter of support to the Heidelberg United Football Club’s application to the Football Federation Victoria’s Women National Premier League.

2.

Confirm its commitment to work closely with the Heidelberg United Football Club and Football Federation Victoria to confirm the necessary funding to improve the facilities to meet the Football Federation Victoria’s Women National Premier League Facilities Standard over time.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon

CARRIED

Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1-11.5.

Moved: Cr Steven Briffa Seconded: Cr Tom Melican

CARRIED

The Meeting was adjourned at 11.35pm.

The Meeting was closed to the public at 11.40pm.

Closure of Meeting The Meeting was closed at 12.05pm.

DATED:........................... DAY OF ........................... 2015

.............................................

MAYOR

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 3 August 2015

21