Banyule City Council 3 August 2015 Ordinary Meeting Agenda by Banyule City Council

Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 3 August 2015 commencing at 7.45pm Following the public forum commencing at approximately 7.30pm and may be extended to 8pm if necessary.

AGENDA

Acknowledgement of the Traditional Owner, the Wurundjeri willam people "Our meeting is being held on the Traditional Land of the Wurundjeri willam people and, on behalf of Banyule City Council, I wish to acknowledge them as the Traditional Owners. I would also like to pay my respects to the Wurundjeri Elders and to the Elders of other Aboriginal peoples who may be present here today” Apologies and Leave of Absence Nil Confirmation of Minutes Ordinary Meeting of Council held 20 July 2015 Disclosure of Interests Nil

1. Petitions 1.1 Provision of a children's crossing on Martins Lane, Viewbank................................. 3 1.2 Petition in relation to approved landscaping at 199 Mountain View Road Greensborough ............................................................................................. 5 REPORTS: 2. People – Community Strengthening and Support 2.1 Banyule Business Awards ...................................................................................... 7 3. Planet – Environmental Sustainability Nil

AGENDA (Cont’d) 4. Place – Sustainable Amenity and Built Environment 4.1 Notice of Decision - Bell Street Mall Special Rate ............................................... 15 4.2 Redmond Court Wetlands Study ........................................................................... 25 4.3 Martins Lane, Viewbank - Proposed Children's Crossing and Supervisor ............................................................................................................ 30 4.4 Proposed Road Closure - Hughes Street at Baldwin Avenue, Montmorency ........................................................................................................ 34 5. Participation – Community Involvement in Community Life Nil 6. Performance - Use Our Resources Wisely 6.1 Improvements to Burgundy Street, Heidelberg ..................................................... 39 6.2 1 Kalparrin Avenue Greensborough - New Lease ................................................. 46 6.3 Assembly of Councillors ........................................................................................ 51 7. Sealing of Documents 7.1 Sealing of Documents .......................................................................................... 55 8. Notices of Motion 8.1 Rosanna Road/Greensborough Hwy night time Truck Ban ................................... 59 8.2 Renaming the Mental Health Reserve ................................................................. 61 8.3 Greening Banyule ................................................................................................. 62 9. General Business 10. Urgent Business Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering the following confidential matter 11. Confidential Matters 11.1 Contractual matters & proposed developments 11.2 Personnel matters

Matters Discussed in Camera That all confidential matters and reports related to the above items remain confidential unless otherwise specified. Closure of Meeting

Ordinary Meeting of Council - 3 August 2015

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1.1

PROVISION OF A CHILDREN'S CROSSING ON MARTINS LANE, VIEWBANK

Author:

Ana Caicedo - Traffic & Transport Team Leader, City Development

Ward:

Hawdon

File:

F2015/57

EXECUTIVE SUMMARY A petition with 136 signatures from residents of Viewbank and surrounding areas has been received requesting the construction of a children’s crossing on Martins Lane, near Viewbank Primary School. The petition prayer is as follows: “We the undersigned, residents and ratepayers of Banyule City wish to bring to the attention of Council: The lack of a children’s crossing on Martins Lane near Viewbank Primary School. Students coming from north of the school cannot safely walk to school. This is increasing car traffic and creating a hazard. We therefore request Banyule Council to: Construct a children’s crossing on Martins Lane near Viewbank Primary School.” RECOMMENDATION That Council: 1.

Receives and notes the petition.

Notes that a report on this matter is included in the agenda to this meeting.

Advise the primary petitioner accordingly.

DISCUSSION Recent pedestrian and vehicle counts confirm that the construction of a children’s crossing and subsequent employment of a crossing supervisor for Martins Lane, Viewbank is warranted. A detailed report on the issue is provided later in the agenda.

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1.1

Petitions

1.1

Petitions

PROVISION OF A CHILDREN'S CROSSING ON MARTINS LANE, VIEWBANK contâ&#x20AC;&#x2122;d A breakdown of the location of petition signatories is shown in Table 1. Table 1: Suburb of Signatories to Petition PETITION SIGNATORIES Residents within Banyule Viewbank Yallambie Rosanna Macleod Heidelberg Montmorency Lower Plenty Greensborough Watsonia Eltham

NUMBER OF SIGNATURES 151 74 38 7 7 7 4 6 6 1 1

c/o Viewbank Primary School

Visitors to Banyule

Not stated

13 TOTAL

211

ATTACHMENTS Nil

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1.2

PETITION IN RELATION TO APPROVED LANDSCAPING AT 199 MOUNTAIN VIEW ROAD GREENSBOROUGH

Author:

Joshua Devitt - Development Planner, City Development

Ward:

Bakewell

File:

P125/2013

1.2

Petitions

EXECUTIVE SUMMARY A petition of 42 signatures has been received by residents located in Mountain View Road, Greensborough and nearby streets including Simmons Court. The petition prayer is as follows: We, the undersigned, would like to register our opposition to the proposal to introduce the Landscape Plan, dated as received 9 December 2014, for the proposed set of three units at 199 Mountain View Road, Briar Hill, for the following reasons: 

The Landscape Plan was approved by Council without consultation with the neighbours likely to be affected by the plan;



The Landscaping Plan was approved by Council apparently disregarding the following recommendations from the Council Arborist; “The proposed landscaping plan includes Red Box and Yellow Box, which are large trees and develop large root systems. Tree roots often conflict with hard surfaces, be it driveways, pavers or dwelling, leading to premature removal of trees. It is very important to have the right tree in the right location to allow trees to reach maturity. If a permit is granted for the layout proposed, the use of smaller (preferably indigenous or native species) would be required.”



The Landscape Plan does not comply with the requirements of the VCAT Order approving the three new units proposed at 199 Mountain View Road;



The Red Box tree proposed for the rear courtyard area of Unit 2 at 199 Mountain View Road is located within a metre of the fence line and 2 metres of a concrete pathway around the house at 201 Mountain View Road presenting a significant risk as it grows (together with the Native Frangipani in the same courtyard) to the roof of the house at the foundations of that house.

The petition does not seek specific action from Council. Officers have been in consultation with the lead petitioner and developer prior to receipt of the petition.

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1.2

Petitions

PETITION IN RELATION TO APPROVED LANDSCAPING AT 199 MOUNTAIN VIEW ROAD GREENSBOROUGH cont’d RECOMMENDATION That: 1.

Council receives and notes the petition.

Council continue to consult with the lead petitioner and the developer in relation to an appropriate landscaping outcome on the property at 199 Mountain View Road that has regard to the concerns of the primary petitioner.

The lead petitioner be advised of Council’s decision.

DISCUSSION Planning permit P125/2013 in relation to 199 Mountain View Road, Greensborough was issued at the direction of VCAT following an appeal hearing at which the primary petitioner was represented. The permit provides that a landscape plan, generally in accordance with that tabled at the Tribunal hearing, be supplied to Council for its endorsement. As is standard practice, no public input into the plan is required. This condition did not require changes to the landscape plan in relation to trees adjacent to 201 Mountain View Road, although other specific modifications to the plan were discussed at the hearing and included in the permit issued. The comments referred to above were received from Council’s Landscape Consultant (rather than the Arborist) in relation to the landscape plan tabled at the VCAT hearing, and were the subject of discussion at the hearing, and informed the required changes to the tabled plan. The permit applicant supplied an amended landscape plan for approval on 9 December 2014, and this was endorsed by Council on 2 January 2015. The plan complies with the Tribunal’s requirements. Following commencement of construction the primary petitioner’s representative contacted Council, and discussions commenced in relation to the approved landscaping with the lead petitioner and the developer. Officers will continue to consult with the lead petitioner and the developer in relation to an appropriate landscaping outcome on the property at 199 Mountain View Road that has regard to the concerns of the primary petitioner.

ATTACHMENTS Nil

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2.1

BANYULE BUSINESS AWARDS

Author:

Ben Smith - Economic Development CoOrdinator, City Development

File:

F2014/2094

2.1

People – Community Strengthening and Support

EXECUTIVE SUMMARY This report outlines the potential for the introduction of a pilot retail business awards program following Council’s resolution on 20 July 2015. The awards would be focused on retail because the bulk of existing economic development activity is focused on this sector, and the limited timeframe to implement the awards constrains the options available for nominating and choosing award winners. The awards would be predominantly based on ‘people’s choice’ which promotes an inclusive approach where residents, shoppers and visitors could nominate and vote for businesses within a range of categories. With Council’s budget set for the 2015/16 year, the funding and staff time required to implement the awards program would need to be found from existing resources. However, there are service implications, which would include the removal of the business breakfast from the 2015/16 business support program, and the reduction in size and scope of the Smaller Shopping Centre Improvement program. Alternatively an additional budget could be allocated. RECOMMENDATION That Council: 1.

Receive a further report exploring the establishment of an appropriately resourced, comprehensive, Banyule Business Awards program following the adoption of the draft 2015-2020 Economic Development Plan.

Refer the consideration of a future Banyule Business Awards program to the 2016/17 Budget process.

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People – Community Strengthening and Support

BANYULE BUSINESS AWARDS cont’d BACKGROUND At its 20 July 2015 meeting, Council moved a Notice of Motion to investigate the feasibility of a Business Awards program for delivery in early November 2015, and to consider a further report on the issue. Specifically, Council resolved: “That: 1.

Officers investigate the feasibility of establishing a Banyule Business Awards program for delivery in early November 2015.

A report outlining the outcomes of the officer investigation be submitted to Council for consideration.”

Resolution (CO2015/235) Many councils across Melbourne operate business awards schemes. Some councils dedicate significant resources to comprehensive awards that are programmed across the year; others choose a more scaled back approach. What most awards schemes have in common is a process of nominations, judging, and some form of ceremony/ event/s. The reasons for establishing an awards program may include:      

Recognising excellence within an industry sector or sub-sector. Recognising achievement or success of business processes, such as customer service or marketing. Celebrating local businesses within Banyule, and Banyule as a place to do business. Showcasing and rewarding efforts of small business. Promoting the broader business support that Council offers, such as training, networking, advisory service, etc. Establishing connections with businesses and development of relationships.

There are also many councils that choose not to run awards, despite operating extensive economic development programs. The potential challenges and disadvantages to creating a business awards program, include:  



Cost – Awards can be cost intensive, in terms of funding allocation and staff time, often at the expense of other economic development activity. Risk that perceived returns, such as raising the profile of business success and Council support, do not materialise. Typical challenges for awards programs, even well-established examples, are that generating nominations can be very time intensive and require substantial staff time. Development, management and implementation of the awards, is often a 6 month process.

Banyule is already part of an existing business awards program for Melbourne’s north. The Northern Business Achievement Awards (NBAA) recognise and celebrate achievements of businesses across the northern region, including Banyule, Nillumbik, Moreland, Hume, Whittlesea, Darebin and Yarra. Banyule participates in the awards as part of its membership of Northlink, the regional economic development body established to drive economic growth in Melbourne’s north. Banyule’s businesses have been recognised for excellence within the NBAA

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BANYULE BUSINESS AWARDS cont’d program, including Business of the Year (Dolphin Products in 2010) and the Export Award (Cornerstone Solutions in 2013). HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. Should a pilot business awards program prove successful, a future aspiration may be to include recognition and celebration of the diversity of business in Banyule. Such a program may include categories of awards that recognise women in business, multiculturalism or disability. CURRENT SITUATION Council operates a well-established range of business support programs that includes events, training, networking and advice. The primary target for these programs is businesses that would otherwise be unable to find appropriate or affordable support. Most business support is offered at either zero or reduced cost to optimise accessibility and take-up. In line with Banyule’s business profile, the predominant beneficiaries of business support are small businesses, many of whom are recent start-ups with zero employees. Council also has a significant and well-embedded retail support program, which includes the Special Rates and Charges schemes that operate across eleven of Banyule’s shopping centres. Banyule does not currently have its own discrete business awards program. However, as a member of NORTHLink, Banyule businesses are eligible to be nominated for the Northern Business Achievement Awards, which is not necessarily retail focussed. These awards are held on an annual basis. Participation in these awards is beneficial and provides value because:   

Resources are pooled, including staff; Recognition is given to businesses on a regional stage, and; There is minimal impact on the delivery of economic development activity with a high level of economic benefit.

Business awards can form a part of a council’s overall approach to economic development. They recognise achievements and excellence within the business community and celebrate success, while promoting the overall business offer. However, Council’s current economic development service scope is principally focused on retail, and as such strong links exist with this sector, with business directly but also through the traders’ associations.

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2.1

People – Community Strengthening and Support

2.1

People – Community Strengthening and Support

BANYULE BUSINESS AWARDS cont’d PROPOSED AWARDS SCHEME Considering the parameters and constraints outlined above (time, budget, scope, existing connections and relationships, existing programs) and the risk implications considered, a pilot awards scheme could be trialled this year. Further proposals for each component of the awards if Council decides to proceed this year, are detailed below. Awards categories The proposed categories could be: 1. 2. 3. 4. 5. 6. 7. 8. 9.

Health and Wellbeing (e.g. gyms, dieticians, physiotherapists, chiropractors, medical etc). Professional Services (Accountants, lawyers, insurance, marketing, mechanic) Fashion (including accessories and children’s wear) General Retail (including homewares, florist, newsagent, toys and hardware) Hairdressers and Beauty Services (including skincare, cosmetic enhancements, nails) Restaurants/ Pubs and Bars Cafes/ Takeaway and eateries Fresh Produce (butchers, green grocers, supermarket) Mayoral Choice Award

Process, including nominations An online campaign could be developed which seeks award nominations from Banyule residents. This campaign would be open for approximately six weeks. The business with the highest amount of votes in each category would be presented with an award at the presentation evening. A further option for selecting awards could include the 

nomination and application process considered by an independent judging panel. This approach is considered to be a fair way of choosing award winners based on the merits of the nominees. However, it requires substantial lead-in time to establish a process, generate nominees, establish a judging panel and allow adequate time for shortlisting, assessment and decision.

The “people’s choice” process presents the most viable option, however, there are drawbacks, including a process that is not merits-based and is purely a popularity contest. Also this process is potentially open to abuse, where voter credentials cannot be easily or readily checked for legitimacy. Event and Format In order to deliver on the sentiment of the Council resolution, on which this report is based, it is proposed that the event could be delivered on the evening of Wednesday 28 October 2015, at a centrally located business. Registrations to the event would be available at less than cost price $25pp, and include entertainment and finger food with drinks available at bar prices. It is anticipated that the event would include a networking component and be 2 hours in duration. The format would be an evening with an awards presentation and networking component, with a professional MC, but no keynote speaker.

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People – Community Strengthening and Support

2.1

BANYULE BUSINESS AWARDS cont’d Communications Promotion may include the utilisation of the following: Banyule Banner, Banyule’s Little Book of Things to Do, newspaper, social media, hard copy flyers, promotion through traders association networks/ websites etc. Costs It is forecast that a pilot people’s choice award program would cost approximately $27,000 to deliver and it is estimated that $2,300 will be recovered in event registration costs. This would leave an overall shortfall of $24,700. This includes additional staffing costs associated with the delivery of the event. It is estimated that this would equate to approximately $4,500 in additional staffing costs over the three month period leading up to the awards. Sponsorship Given the anticipated staff and time constraints involved in the delivery of an awards program it is unlikely that sponsorship will be secured for the pilot awards program. However, opportunities would be explored that may include sponsorship of the nominations prize. FUNDING AND SERVICE IMPLICATIONS Council’s economic development budget If the awards were to be delivered within existing budgets, Council could consider foregoing the delivery of a single business breakfast event and reducing the scope of the Small Shopping Centres Improvement Program. Alternatively, Council may choose to allocate, independent of existing economic development budget commitments, a separate $27,000 for the delivery of the initiative - retaining existing programs and services as currently budgeted and programmed for delivery during the 2015/16 financial year. This includes the necessary additional staffing resources to deliver the initiative, while meeting existing commitments. Regardless of the option selected, it must be noted that the annual Women in Business Luncheon would need to be moved and delivered early in 2016. POLICY IMPLICATIONS Exploration of opportunities for introducing an awards program is a commitment of the City Plan Year 3 (2015/16). While the proposal to introduce a business awards program this year does not go against this policy, it does accelerate it by a year, which has significant implications for available resources to deliver the economic development service and realise the aspirations within the draft Economic Development Plan (approved by Council for public consultation at its 6 July 2015 meeting). The Economic Development Plan is also premised on Council exploring options in the 2015/16 financial year ahead of making a decision, including proposing allocation of suitable resources for subsequent financial years.

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People – Community Strengthening and Support

BANYULE BUSINESS AWARDS cont’d RISK IMPLICATIONS There is a range of risk implications for the proposal to immediately establish a business awards program, which are outlined below: Brand and reputation – The ‘Banyule Business’ brand is considered to be strong, with a well recognised and highly regarded reputation among the local business community. The brand stands for high quality, affordable business support that meets the needs of business, fosters enterprise and promotes economic growth. ‘Banyule Business’ is also recognisable as a ‘Banyule Council’ brand, and as such presents Council as supportive of private enterprise. All initiatives that take place under the brand are carefully considered and planned so as to protect and enhance ‘Banyule Business’. The potential impact of implementing an under-resourced business awards scheme, or indeed any new business support initiative, should not be underestimated. An initiative that is poorly executed or badly received by the local business community is likely to have implications for Council’s other initiatives within this space. As such, the business awards cannot be viewed in isolation from other business support initiatives. Timelines – Very short period of time to turn around an awards scheme, particularly the time for filtering of nominees. The establishment of a robust, independent judging panel, and consideration of the nominations themselves also adds significantly to the time required to implement the awards, should such a model be adopted. Funding and resourcing – Given the limited timeframe, sponsorship for the awards cannot be secured, which further limits available resources. Scope of service – The current principal focus of Council’s economic development resource is the retail sector. There may also be opposition or upset from other sectors that are excluded from the awards, including businesses within industrial estates.

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BANYULE BUSINESS AWARDS cont’d

The following mitigations are proposed to be put in place to address each of the key risks: Risk

Mitigation

Brand and reputation

The event could be affordable and marketed as a networking opportunity alongside the awards ceremony. The awards could be ‘people’s choice’ in the main, which removes the need to establish a judging panel. This year’s 2015/16 business breakfast event has not yet been finalised. As such, the bulk of the costs for the awards could be taken from the removal of this event from the program. Limit awards to retail sector only and capitalise on existing relationships with traders’ associations and potentially work toward a more comprehensive awards program in future years.

Time period

Funding and resourcing impacts on service delivery for other economic development priorities.

Limited relationships businesses across breadth of economy

CONSULTATION The very tight turnaround between project initiation and project delivery will have an impact on the scope and depth of consultation that can be undertaken for the business awards proposal. TIMELINES The minimal lead-in time required for establishing a typical awards program is six months. Given that an aspiration has been set for concluding the awards by November 2015, there is a significantly reduced period of about three months to deliver the initiative. This places significant constraints on what can be achieved and adds a range of risks to the project as noted above. To mitigate the risks around timelines, a truncated and slimmed down scheme could be considered. Date

Key Milestone

3 August Early August

Council decision Develop detail for awards categories, process and promotional activity Promote awards and event Seek sponsorship

Late August Early September 14 October 28 October

Deadline for voting of “people’s choice” awards Awards presentation

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2.1

People – Community Strengthening and Support

2.1

People – Community Strengthening and Support

BANYULE BUSINESS AWARDS cont’d CONCLUSION In seeking to establish a business awards program Council has two main options, as outlined in the report: Option 1 – Council could defer its decision on establishing a business awards program so that it is appropriately resourced, and that it fits with commitments made in the City Plan and the draft Economic Development Plan. Such an approach would allow for proper planning, resource allocation, and fit with other economic development activity, and could provide much greater value to Council. Option 2 - Council could establish a pilot retail business awards scheme based on “people’s choice” awards that is completed on 28 October at an awards presentation. There are two ways of allocating the required resources for this approach: 

Reallocating existing economic development resources for planned activity, which may have an impact on meeting commitments for the 2015/16 year made in Council’s City Plan, and featuring in the draft Economic Development Plan Action Plan 2015-2017. This could include the removal of Council’s major business breakfast event, as well as a reduction in the new Smaller Centres Improvement program.



Redirecting resources of $27,000 from elsewhere in Council’s budget to cover the costs, whilst maintaining existing economic development commitments.

There are risks attached to delivering a whole new program that is untried and untested in Banyule and is further restricted by the requirement to deliver by November 2015. There are relative merits and impacts to each of these options, and each has its own advantages and disadvantages. Consideration of a business awards program is a complex issue. Council’s pursuit of a new Economic Development Plan 2015 to 2020 puts it in a good place to take a strategic approach and ensure that it provides good overall value while contributing to local economic benefits. As such, the decision as to whether to proceed with a business awards program, and in what form, should be viewed in a broader policy context, alongside the very real practicalities of introducing any new initiative. ATTACHMENTS Nil

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4.1

NOTICE OF DECISION - BELL STREET MALL SPECIAL RATE

Author:

Nicole Maslin - Economic Development Officer, City Development

Ward:

Olympia

File:

F2014/1830

EXECUTIVE SUMMARY On 25 May 2015, Council resolved of its intention to declare a Special Rate for the Bell Street Mall Shopping Centre (Shopping Centre). Following this meeting, owners and occupiers of properties to be included in the Scheme were notified of the intended Scheme renewal with a formal letter and a copy of the public notice of intention to declare a Special Rate. Written submissions and/or objections to the Scheme were invited and Council received a total of 24 written submissions including one part objection. 23 submissions received were in support of the Scheme and the other (24th) submission, which is also an objection, objects to the specific method in which the Scheme is calculated rather than the scheme as a whole. This report formally considers the written submissions received under sections 163A and 223 of the Local Government Act 1989 (Act) and takes into account the written objection lodged under section 163B of the Act in relation to the proposed Special Rate Scheme for the Bell Street Mall Shopping Centre (Special Rate or Scheme). It is intended, following a consideration of submissions received and the taking into account of the objection lodged, that Council will make a decision as to whether a new Special Rate Scheme will be declared for the Bell Street Mall Shopping Centre on the basis previously proposed by Council. RECOMMENDATION That: 1.

Council, having considered all submissions received and taken account of the objection lodged and having complied with the requirements of sections 163A, 163B and 223 of the Local Government Act 1989 (Act), and otherwise according to law, hereby declares a Special Rate (Special Rate) under section 163(1) of the Act for the purposes of defraying expenses to be incurred by Council in providing funds to the incorporated body known and operating as the Bell Street Mall Traders’ Association (Traders’ Association), which funds, administratively only and subject always to the approval, direction and control of Council, are to be used for the purposes of the appointment of a part time marketing coordinator, promotional, advertising, marketing, business development and other incidental expenses as approved by Council and agreed to from time to time between Council and the Traders’ Association, all of which are associated with the encouragement of commerce, retail and professional activity and employment in the Bell Street Mall Shopping Centre (Shopping Centre or Scheme).

The criteria which form the basis of the declaration of the Special Rate are the ownership and the capital improved value of rateable land used, or reasonably capable of being used, for commercial, retail or professional purposes, which

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4.1

Place – Sustainable Amenity and Built Environment

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Place â&#x20AC;&#x201C; Sustainable Amenity and Built Environment

NOTICE OF DECISION - BELL STREET MALL SPECIAL RATE contâ&#x20AC;&#x2122;d rateable land is situated within the geographical area in which the properties described in paragraphs 6 and 7 of this declaration. 3.

Council note in declaring the Special Rate, it is performing functions and exercising powers in relation to the peace, order and good government of the municipal district of the City of Banyule, in particular the encouragement of commerce, retail activity and employment opportunities within the area for which the Special Rate is declared.

The total cost of the performance of the function and the exercise of the power by Council (in relation to activities associated with the encouragement of commerce, retail activity and employment opportunities in the area for which the Special Rate is declared) and also the total amount of the Special Rate to be levied by Council is referrable to an amount of $55,000 which amount will be levied in each year of the Scheme and which in total will raise an amount of $275,000 over the 5 year period of the Scheme.

The period for which the Special Rate is declared and will remain in force is a period of 5 years commencing on 1 July 2015 and ending on 30 June 2020.

The area for which the Special Rate is declared is all of the land referred to as the Shopping Centre, as identified and shown on the plan set out in the attachment forming a part of this declaration (being Attachment 1).

The land in relation to which the Special Rate is declared is all that rateable land described in the listing of rateable properties set out in the attachment forming a part of this declaration (being Attachment 1).

The proposed Special Rate be declared and assessed based on the capital improved value of each property multiplied by an amount of 0.0019031163, combined with a minimum Special Rate payable of $350 and maximum Special Rate payable of $2,000, such assessments being more particularly described in the attachment forming a part of this declaration (being Attachment 1).

The Special Rate be levied by Council sending a Notice of Levy in the prescribed form annually to the person who is liable to pay the Special Rate, which will require that the Special Rate must be paid by four instalments, to be paid by the dates which are fixed by the Council in the notice (the first such instalment being payable on a date which is not less than 28 days after the issue of the levy notice).

10.

Council consider cases of financial and other hardship, and may reconsider other payment options for the Special Rate.

11.

Council considers that there will be a special benefit to the persons required to pay the Special Rate because there will be a benefit to those persons that is over and above, or greater than, the benefit that is available to persons who are not subject to the Special Rate, and directly or indirectly as a result of the expenditure proposed by the Special Rate, the viability of the Shopping Centre as a business, commercial, retail and professional area, and the value and the use, occupation and enjoyment of the properties and the businesses included in the Scheme area will be maintained or enhanced through increased economic activity.

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NOTICE OF DECISION - BELL STREET MALL SPECIAL RATE cont’d 12.

Council further considers and formally determines for the purposes of sections 163(2)(a), (2A) and (2B) of the Act, that the estimated proportion of the total benefits of the Scheme to which the performance of the function or the exercise of the power relates (including all special benefits and community benefits) that will accrue as special benefits to all of the persons who are liable to pay the Special Rate is in a ratio of 1:1 (or 100%). This is on the basis that, in the opinion of Council, the total amount of the Special Rate to be levied and all of the services and activities to be provided from the expenditure of the Special Rate are marketing, promotion and advertising related and will accordingly only benefit the owners and occupiers of those properties and businesses included in the Scheme that are used, or reasonably capable of being used, for retail, commercial or professional purposes.

13.

The Traders’ Association be authorised to administer the proceeds of the Special Rate on the express condition that the Traders’ Association enters into a funding agreement with Council for the period of the Special Rate. The funding agreement confirms the administrative arrangements in relation to the Special Rate, such agreement being a formal precondition to the payment by Council to the Traders’ Association of any funds to be obtained from the Special Rate.

14.

Council approves the funding agreement between Council and the Traders’ Association and the Common Seal of Council is affixed to the agreement.

15.

Notice be given to all owners and occupiers of properties included in the Scheme and all persons who have lodged a written submission of the decision of Council to declare and levy the Special Rate commencing on 1 July 2015, and the reasons for the decision.

16.

For the purposes of paragraph 15, the reasons for the decision of Council to declare the Special Rate are that –

17.

(a)

there is only 1 objection to the Scheme and it is otherwise considered that there is a broad level of support for the Special Rate from all property owners and occupiers;

(b)

Council considers that it is acting in accordance with the functions and powers conferred on it under the Local Government Act 1989, having regard to its role, purposes and objectives under the Act, particularly in relation to the encouragement of commerce, retail activity and employment opportunities in and around the Scheme area;

(c)

all persons who are liable or required to pay the Special Rate and the properties respectively owned or occupied by them will receive a special benefit in the form of an enhancement or maintenance in land values and/or a maintenance or enhancement in the use, occupation, and enjoyment of the properties; and

(d)

the basis of the distribution of the Special Rate amongst those persons who are liable or required to pay the Special Rate is considered by Council to be fair and reasonable.

The Traders’ Association be notified of the matters specified in paragraphs 1, 13 and 14 of this resolution.

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Place – Sustainable Amenity and Built Environment

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Place – Sustainable Amenity and Built Environment

NOTICE OF DECISION - BELL STREET MALL SPECIAL RATE cont’d

Notes the letter received from the Bell Street Mall Traders’ Association Incorporated (Traders’ Association) requesting the reintroduction of a Special Rate for the Bell Street Mall (Shopping Centre) and the initial letter sent by Council to the owners and the occupiers of the properties included in the Shopping Centre proposing the reintroduction of a Special Rate in the form of the attachments to this resolution (being Attachments 1 and 4 respectively) and, having otherwise considered all relevant matters, commences the statutory process under the Local Government Act 1989 (Act) to reintroduce a Special Rate to and for the properties within the defined Shopping Centre, such Special Rate to raise an amount of $55,0000 per annum for a period of five years, commencing on 1 July 2015 and ending on 30 June 2020.

Acting in accordance with sections 163(1A) and 163B(3) of the Act, directs that public notice be given in “The Weekly Review - Ivanhoe and Diamond Valley” newspaper of the intention of Council to declare at its ordinary meeting to be held on 3 August 2015 in accordance with the proposed declaration of Special Rate in the form of the attachment to this resolution (being Attachment 2) (Proposed Declaration of Special Rate), such Special Rate to be for the purposes of defraying expenses to be incurred by Council in providing funds to the incorporated body known and operating as the Bell Street Mall Traders’ Association Incorporated, which funds, administratively only and subject always to the approval, direction and control of Council, are to be used for the purposes of contracted support, promotional, advertising, marketing, business development and other incidental expenses as approved by and agreed to from time to time between Council and the Traders’ Association, all of which are associated with the encouragement of commerce, retail, and professional activity and employment in the Shopping Centre.

Directs that, in accordance with section 163(1C) of the Act, separate letters enclosing a copy of the public notice are to be sent to the owners and the occupiers of the properties referred to and set out in the listing of rateable properties set out in Schedule 2 to the Proposed Declaration of Special Rate, advising of the intention of Council to declare the Special Rate at its ordinary meeting to be held on 3 August 2015, the amount for which the property owner or the occupier (being a person who as a condition of a lease under which the

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NOTICE OF DECISION - BELL STREET MALL SPECIAL RATE cont’d person who occupies the property is required to pay the Special Rate) will be liable, the basis of the calculation and distribution of the Special Rate and notifying such persons that submissions and/or objections in writing in relation to the Proposed Declaration of Special Rate will be considered and/or taken into account by Council in accordance with sections 163A, 163B and 223 of the Act. 4.

Advises the Traders’ Association of the matters specified in paragraphs 1, 2 and 3 of this resolution.

Notes the funding implications of the Special Rate and further, that these will be considered as a part of Council’s 2015/2016 to 2019/2020 Capital Works Budgets.

Authorises the Council’s Director of City Development or the person for the time being acting in that position – (a) to carry out any and all other administrative procedures necessary to enable Council to carry out its functions under section 163A and section 163(1A), (1B) and (1C) and sections 163B and 223 of the Act; and (b) to prepare a funding agreement between Council and the Traders’ Association to formalise the administrative operations of the Special Rate, such agreement being to ensure that at all times, and as a precondition to the payment of any funds by Council to the Traders’ Association, Council is, and remains, legally responsible for approving, directing and controlling the expenditure of the proceeds of the Special Rate in accordance with its obligations under the Local Government Act 1989 to do so.

Directs that the agreement specified in paragraph 6(b) of this resolution is to be subsequently submitted to Council for approval and sealing before the proceeds of the Special Rate, or any part of them, are paid to the Traders’ Association for the purposes for which the Special Rate has been made.

HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues. CURRENT SITUATION The implementation of the Bell Street Mall Business Plan is part of an initiative by which Council encourages commerce, retail and professional activity and employment in the wider Bell Street Mall Precinct.

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4.1

Place – Sustainable Amenity and Built Environment

4.1

Place – Sustainable Amenity and Built Environment

NOTICE OF DECISION - BELL STREET MALL SPECIAL RATE cont’d The area known as the Bell Street Mall is a defined area that is based on an analysis of the zoning structure under the Banyule Planning Scheme and an assessment of the current and potential land use for commercial, retail and professional purposes. These premises are identified in the listing of properties forming a part of the Proposed Declaration of Special Rate (refer Attachment 1). In order to raise $55,000 per annum, the properties included in the Scheme will be levied a Special Rate based on the capital improved value (CIV) of each property multiplied by an amount of 0.0019031163, combined with a minimum amount payable of $350 and maximum amount payable $2,000. A listing of the properties that are proposed to be included in the Scheme, showing the amount payable per property, forms a part of the Proposed Declaration of the Special Rate (refer Attachment 1). The Bell Street Mall Traders’ Association (Traders’ Association) must adhere to the conditions provided in its funding agreement to ensure that, at all times, it is acting in accordance with the legal requirements for expenditure of the Special Rate. The funding agreement has been renewed as a precondition to any Special Rate payments being made to the Traders’ Association. The services to be provided from the proceeds of the Special Rate relate to:  professional co-ordination assistance,  promotions,  advertising,  marketing and  other incidental purposes associated with the encouragement of commerce, retail and professional activity and employment in the Shopping Centre. These services will only provide a ‘special benefit’ to the owners and the occupiers of the land and the commercial and business properties located in the Scheme area. For this reason, the whole of the proposed Special Rate will be levied against the retail, commercial and professional business properties located in the Scheme area. It is considered that there are no other special benefits or community benefits arising from the proposed Special Rate. LEGAL CONSIDERATION Council requires the Bell Street Mall Traders’ Association (an incorporated association) to have a high level of financial and management accountability of funds. This includes certain requirements identified in the funding agreement and documentation that must be submitted to Council, including:  quarterly reports,  a budget,  full minutes and reports of their Annual General Meeting, and  an audited financial report at the conclusion of each financial year. Council will ensure that, under the funding agreement, the proceeds of the Special Rate are expended by the Traders’ Association on behalf of Council, administratively only. Council is, and remains, legally responsible for approving, directing and controlling the expenditure of the proceeds of the Special Rate in accordance with its obligations under the Local Government Act 1989.

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NOTICE OF DECISION - BELL STREET MALL SPECIAL RATE cont’d FUNDING IMPLICATIONS The Traders’ Association has requested that the proposed Scheme raise an amount of $55,000 in each year. Accordingly, based on a total of 67 properties included in the Scheme, it is proposed that each property will be levied a Special Rate based on the capital improved value (CIV) of each property multiplied by an amount of 0.0019031163. The Scheme is further bound by a base amount payable of $350 and a ceiling amount payable of $2,000 per annum. The proposed Scheme will raise an amount of $55,000 in each year over a period of 5 years, providing a total Special Rate levy of $275,000 over the 5 year period of the Scheme. The previous scheme, which expired on 30 June 2015, raised an amount of $50,000 in each year, combined with a minimum amount payable of $300 and a maximum amount payable of $2,000. The proposed increase to a $350 minimum amount payable will provide a more equitable spread of the additional amounts to be raised in each year. The increase in the total levy in each year for the proposed Scheme as compared to the previous scheme is due to the increasing costs of services and inflation generally. There is a strong expectation from the traders and the business operators located in the Bell Street Mall that Council will continue, as Council has done in the previous scheme between 2010 and 2015, to contribute funds in each year to be spent alongside the amounts raised from the Special Rate. The funds contributed by Council allow the various shopping strips to address many of the physical development, maintenance and amenity issues that the Special Rate proceeds cannot be expended on. For example, Council’s contribution can be used for physical works, maintenance, infrastructure and beautification. This approach to funding ensures a strategic and integrated approach, which addresses not only the marketing of the Shopping Centre, but also the physical and social environment, which is critical to the viability of our retail centres. Council’s funding contribution will be capped at the current scheme contribution figure of $50,000. This contribution amount has been included in the 2015-2016 Council Budget and will continue to be considered for the next five years. Accordingly, the total annual budget for the Bell Street Mall Scheme from 2015 to 2020 is expected to be $105,000 in each year. This is the sum of the proposed Special Rate, being $55,000 and Council’s Scheme contribution (equivalent to the 2010-2015 amount), being $50,000. CONSULTATION Following the meeting of Council on 25 May 2015 and in accordance with the statutory process under the Act for the declaration of a Special Rate, the Notice of Intention to Declare a Special Rate for the Bell Street Mall was given by way of public notice advertisement in “The Weekly Review - Ivanhoe and Diamond Valley” newspaper on 3 June 2015 and by way of separate notice to all owners and occupiers included in the proposed Special Rate Scheme area (refer Attachments 2 and 3). The public notice advised that any person may make a written submission under sections 163A and 223 of the Act. The public notice further advised that any person who will be required to pay the Special Rate (whether an owner or an occupier of a

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NOTICE OF DECISION - BELL STREET MALL SPECIAL RATE cont’d property included in the Scheme) has a right to object to the proposed declaration and may make a written objection to the Council under section 163B of the Act. SUBMISSIONS (SECTIONS 163A AND 223) AND OBJECTIONS (SECTION 163B) Council has received a total of 24 written submissions under sections 163A and 223 of the Act. A total of 23 submissions are in support of the Scheme. The other (24th) submission is, in part, not in support of the Scheme and objects to the Scheme based on Council’s method of calculating the Special Rate. The submissions and objection received by Council have been forwarded to the Councillors separately. No person lodging a submission requested that they appear in person or by a person specified in the submission at a meeting of the Council or a Committee of the Council to be heard in support of their submission. A plan showing the location of each of the submitters (as they are known to Council based on the information provided to Council by the submitters) is provided in the Location Map of Submitters (refer Attachment 4). A summary of the submissions is provided below. Sections 163A and 223, 23 Submissions Received – in Support Notwithstanding that the 23 submissions received by Council are expressed in a standard pro-forma letter of support for the Scheme and individually signed by the tenants and/or owners of the various properties, the submissions received by Council represent 23 separate submissions to be considered by Council. In some cases, both the tenant and the owner of a property have signed the letter of support and made a submission. In other cases, only the tenant or the owner of a property has signed the letter of support and made a submission. Each (proforma) letter of support/submission supports the renewal of the Scheme on the following basis:   



The Scheme assists with the physical and safety improvements for the area and provides an important and focussed approach to marketing; The Scheme provides direct benefits in centre marketing, branding and positioning, which is particularly important in a period of economic uncertainty and downward retail spending trends; The increased competition in Northland Shopping Centre and other surrounding shopping centres mean that a funded and focussed approach for the area is extremely important in order to differentiate the Shopping Centre; and The Scheme funded marketing can assist in positioning the Shopping Centre as a cultural precinct in Melbourne's North East and as an attractive and differentiated community hub.

Each (proforma) letter of support/submission also acknowledges Banyule City Council's support of the Special Rate Scheme and expresses appreciation of the partnership approach over the past 5 years.

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NOTICE OF DECISION - BELL STREET MALL SPECIAL RATE cont’d Sections 163A and 223, 1 Submission Received – Not in Support Section 163B – One Objection Received This particular submission which is also an objection agrees that the Special Rate is beneficial and should continue, however the submitter objects to the CIV based method of calculating the Special Rate. The submitter believes that because the Special Rate is proposing to collect an additional $5,000 annually from 2015 to 2020 (which is a 10% increase from previous scheme), then a 10% increase should therefore be applied across all properties. The submitter argues that all properties benefit from the business plan execution so why should some have to pay more for the increased Special Rate than others. COMMENTS It is considered that, basing a Special Rate on the Capital Improved Values of the properties included in the Scheme (coupled with base and ceiling amounts), constitutes the fairest and most equitable manner of distributing the Special Rate amongst all of those persons who are considered to benefit from and who are required to pay the proposed Special Rate. An alternative approach is to further raise the base and / or ceiling amounts rather than alter the rate multiplier. However, consideration needs to be given to the Rate amounts for properties at the lowest and highest end of this scale. It is considered that the proposed minimum and maximum amounts are fair and equitable and that to increase either any further than that proposed would introduce an unfair imposition on properties with the very smallest and very largest Capital Improved Values. It is considered that no change should be made to the proposed Special Rate based on Council’s receipt of this submission and objection. CONCLUSION Council, having formally considered all of the written submissions and the objection received under sections 163A, 163B and 223 of the Local Government Act 1989 in relation to the proposed declaration of Special Rate for the Bell Street Mall Shopping Centre considers that all of the commercial properties in the Shopping Centre will derive a special benefit from the expenditure of the Special Rate proceeds on promotional, advertising, marketing and other business development activities with a view to encouraging commerce, retail and professional activity and employment in the Bell Street Mall Shopping Centre. It is further considered that the derived special benefit will not extend to other areas within the City of Banyule and, therefore, the declaration of the Special Rate should be confined to the area set out and in accordance with the amounts set out in the Proposed Declaration of Special Rate (refer Attachment 1).

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NOTICE OF DECISION - BELL STREET MALL SPECIAL RATE cont’d

ATTACHMENTS No.

Title

Proposed Declaration of Special Rate

Copy of Public Notice

Letters to owners and occupiers

Location map of submitters

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Page 24

4.2

REDMOND COURT WETLANDS STUDY

Author:

Elissa Blake - Team Leader Developments & Drainage, City Development

Ward:

Grimshaw

File:

F2015/1195

4.2

Place – Sustainable Amenity and Built Environment

Previous Items Council on 18 March 2013 (Item 9.1 - Redmond Court Wetlands Study) EXECUTIVE SUMMARY In response to a Council resolution dated 18 March 2013, an investigation into the feasibility of converting part of Redmond Court wetland into an open space area for public passive recreation has been undertaken. The study reviewed the operation and performance of the existing wetland and considered options to provide public open space while maintaining environmental performance and protection from flooding during severe weather events. The study identified that all of the wetland area was required for flood management as a retarding basin during severe storm events. As such, the topography and land levels could not be significantly altered. The existing performance of the wetland was found to be less than the design performance and best practice management. Some further analysis and adjustment to stormwater pits and pipes along with improved maintenance of the wetland area is recommended as a minimum response. Stormwater network and wetland maintenance improvements should be considered in future budgets. Three different types of wetland were analysed with each offering a different environmental performance and making varying amounts of land available for public open space. The options are estimated to cost between $650,000 and $750,000 and provide between 0.4 and 0.5 hectares of open space. A further option of keeping the wetland in place in its current format and to provide a series of paths and boardwalks around and through the wetland was also considered. This ‘boardwalk’ option is estimated to cost in the order of $350,000 and opens up the area to provide a destination for the local community. The ‘boardwalk’ option is appropriate for further consideration in future budgets having regard to the priorities within Council’s Open Space Strategy which is currently being reviewed.

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REDMOND COURT WETLANDS STUDY cont’d RECOMMENDATION That Council: 1.

Considers carrying out stormwater network and wetland maintenance improvements on the Redmond Court Wetlands as part of the 2016/17 budget process.

Considers the ‘boardwalk’, wetland and open space upgrade of the Redmond Court Wetlands in future budgets having regard to the priorities in Council’s revised 2015 Open Space Strategy.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues. BACKGROUND Following a Notice of Motion at the Council meeting held on 18 March 2013 Council resolved: “That Council investigate options to determine the feasibility of converting Redmond Court Wetlands into an open space area for public passive recreation.” Redmond Court Wetland, shown in Figure 1, sits at the south of the College View residential development situated in Bundoora, south of Parade College and is approximately 1 km east of Darebin Creek.

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Place â&#x20AC;&#x201C; Sustainable Amenity and Built Environment

4.2

REDMOND COURT WETLANDS STUDY contâ&#x20AC;&#x2122;d

Parade College

Figure 1: 12 Redmond Court, Bundoora The wetland was constructed in 2001 as part of the College View residential development. Covering 1.2 hectares, the wetland treats stormwater runoff from a 56 hectare catchment which includes the Parade College school grounds. The land use within this catchment is approximately two thirds residential/commercial and one third parks and sporting ovals. Local residents of the College View Estate have expressed a desire for a portion of the land occupied by the wetlands to be made available for recreational activities. Residents also raised concerns about the smell of the wetland and other maintenance related issues. As a result of this request, Council engaged suitably qualified engineering consultants to undertake a study to evaluate the wetland, examine options for achieving the originally specified water quality and quantity objectives whilst freeing up a substantial portion of the area for recreational use by local residents. For more information please refer to Attachment 1. Additional work was undertaken to investigate the opportunity for a boardwalk and footpath in and around the wetland. A visualisation of the proposed boardwalks and paths is contained in Attachment 2.

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REDMOND COURT WETLANDS STUDY cont’d STUDY OUTCOMES The study identified that the original design intent of the Redmond Court Wetland was to meet the Best Practice Environmental Management Guidelines for Urban Stormwater (BPEM) targets, as confirmed in the College View Drainage Strategy dated March 2000. The study also identified that all of the wetland area is required for flood management as a retarding basin during severe storm events. As such, the topography and land levels could not be significantly altered. A review of the Council’s Drainage Drawings for College View, showed that improvements are required to meet the original design intent. The following improvements are suggested to ensure the wetland performance is achieved: 

Design and construction modifications to stormwater drainage pit A9 based on a hydraulic design assessment.  Extensive backlog maintenance with specific measures to be identified through an investigation.  Development and implementation of a maintenance regime to address ongoing wetland maintenance requirements. The following options were developed to investigate the feasibility of converting part of Redmond Court Wetland into an open space area for public passive recreation:  Base Option 1: Do Nothing This option leaves the wetland in its existing state. It includes a maintenance program which ensures the performance of the wetland does not deteriorate any further.  Base Option 2: Do Minimum This option involves doing the minimum amount of works to the existing wetland to ensure its performance is achieved without modifying the wetlands footprint.  Option 1 - Conventional Wetland - 0.4ha additional open space This option is to redesign and re-construct the wetland to achieve modern designs that lead to a more maintainable facility.  Option 2 - Floating Wetland - 0.45ha additional open space To construct a floating wetland within the existing topography, as a stormwater treatment solution  Option 3 - Bio-retention Swale - 0.5ha additional open space The development of a long vegetated bio-retention swale as the main treatment process which includes a Gross Pollutant Trap (GPT), sedimentation pond, vegetated bio-retention swale, and a polishing pond.  Option 4 – Boardwalks and paths – activated existing open space The design and construction of boardwalks and path to activate open space for public recreation. For a visual representation, please refer to Attachment 2.

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4.2

REDMOND COURT WETLANDS STUDY cont’d FUNDING IMPLICATIONS The estimated cost of each of the proposed options for Redmond Court Wetland is shown in Table 1. Table 1: Estimated Cost of Works Existing Wetland + ongoing maintenance Wetland improvements (do minimum) + ongoing maintenance Conventional Wetland Floating Wetland Bio-retention system Boardwalk and paths

Construction $350,000

Ongoing $60,000 $60,000

$700,000 $650,000 $750,000 $385,000

$50,000 $40,000 $45,000 $60,000

The above mentioned options are suggested to be considered through Council’s Open Space Plan and ongoing stormwater maintenance and infrastructure improvement programs in future budgetary cycles. CONCLUSION The study found that the performance of the wetland was less than the original design specifications and best practice management. Therefore stormwater network and wetland maintenance improvements should be considered in future budgets. Through the study, three different types of wetland were identified which achieve best practice management and increase open space for public passive recreation. The options are estimated to cost between $650,000 and $750,000 and provide between 0.4 and 0.5 hectares of open space. In addition to the wetland options, a fourth option of a boardwalk and path was considered. This ‘boardwalk’ option is estimated to cost in the order of $350,000 and will increase passive recreational space to local residents. The ‘boardwalk’ option is therefore worthy of consideration in future budgets having regard to priorities set by the Open Space Strategy which is currently being reviewed.

ATTACHMENTS No.

Title

Redmond Court Wetland Report

Redmond Court Wetland Boardwalk Visualisation

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4.3

MARTINS LANE, VIEWBANK - PROPOSED CHILDREN'S CROSSING AND SUPERVISOR

Author:

Walter Yew - Transport Engineer, City Development

Ward:

Hawdon

File:

F2015/57

Previous Items Council on 18 November 2013 (Item 4.2 - School Crossing Update) Council on 11 May 2015 (Item 4.3 - Warren Road, Viewbank – Proposed Children's Crossing) EXECUTIVE SUMMARY Council resolved in 2013 to consider allocating funds in the 2014/15 Capital Works Program to deliver four different projects to install children’s crossings around Viewbank College and Viewbank Primary School. Two of these received funding and have since been constructed. The project to construct a children’s crossing on Martins Lane, west of Grantham Road was not funded in Council’s 2014/15 or 2015/16 Capital Works Program. A petition with 136 signatures from residents of Viewbank and surrounding areas has been received requesting the construction of a children’s crossing on Martins Lane, near Viewbank Primary School and is included in this Agenda for Councils consideration. Recent pedestrian and vehicle counts confirm that the construction of a children’s crossing and subsequent employment of a crossing supervisor for Martins Lane, Viewbank is warranted. Accordingly the crossing is proposed to be considered for funding in future Capital Works budget. RECOMMENDATION That Council: 1.

Consider allocating funds within future Capital Works budgets for the design and construction of a raised children’s crossing on Martins Lane, Viewbank.

Following the installation of a children’s crossing on Martins Lane: (a) Fund the provision of a school crossing supervisor; (b) Include the school crossing in future funding submissions for the VicRoads’ School Crossing Supervisor Subsidy Scheme.

Advise Viewbank Primary School and Primary Petitioner of this Resolution.

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MARTINS LANE, VIEWBANK - PROPOSED CHILDREN'S CROSSING AND SUPERVISOR cont’d Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “develop and promote safety and resilience in our community”. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues. BACKGROUND Following a request from Viewbank Primary School and Viewbank College for the provision of school crossings on a number of roads in the area surrounding the schools, Council considered a report at its meeting on 18 November 2013 and resolved, in part that: “The following projects be listed for consideration within Council’s Capital Works Program for 2014/15 a. Banyule Road, Viewbank, west of Graham Road – Raised Pavement School Crossing; b. Graham Road, Viewbank, between Fran Crescent and Banyule Road – Standard School Crossing; c. Warren Road, Viewbank, west of Robern Parade - Standard School Crossing; d. Martins Lane, Viewbank, west of Grantham Road – Raised Pavement School Crossing;” Accordingly, Council considered the projects and allocated funds within the 2014/15 Capital Works Program for the design and construction of two of these crossings: Banyule Road, west of Graham Road, and Graham Road, north of Banyule Road. These projects were constructed finalised in December 2014 are now in use with supervisors. Correspondence regarding the unfunded projects from the resolution of 18 November 2013 has been received. A report was presented to Council in regards to the Warren Road crossing on 11 May 2015. It was resolved that Council: “Consider allocating $35,000 within future Capital Works budgets for the design and construction of a raised children’s crossing on Warren Road, Viewbank.”

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4.3

Place – Sustainable Amenity and Built Environment

MARTINS LANE, VIEWBANK - PROPOSED CHILDREN'S CROSSING AND SUPERVISOR cont’d Accordingly the construction of a children’s crossing on Warren Road, Viewbank, will be considered in the 2016/17 Capital Works Program. Further correspondence was received in regards to the proposed children’s crossing on Martins Lane, Viewbank. Figure 1 highlights the proposed location for the installation of the raised crossing.

Figure 1: Proposed Location for School Crossing on Martins Lane, Viewbank A report on the presentation of a petition with 136 signatures from residents of Viewbank and surrounding areas is presented in this agenda. The petition requests the construction of a children’s crossing on Martins Lane, near Viewbank Primary School. DISCUSSION In order to assess whether the installation of a children’s crossing on Martins Lane between Rodney Court and Winston Road is still warranted, new pedestrian and vehicle counts were conducted in June 2015. Table 1 shows the results for the counts conducted recently and in 2013.

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4.3

MARTINS LANE, VIEWBANK - PROPOSED CHILDREN'S CROSSING AND SUPERVISOR cont’d Table 1: Pedestrian and Vehicle Counts Martins Lane between Rodney Court and Grantham Road Date

Time

29 July 2013

3-4pm

17 June 2015 3-4pm WARRANTS SUPERVISED CHILDREN’S CROSSING PRIMARY SCHOOLS

Pedestrians (P) 72

Vehicles (V) 274

19,728

106

318

33,708

100

5,000

PxV

It is considered that the installation of a children’s crossing, and subsequent appointment of a crossing supervisor is still warranted. FUNDING IMPLICATIONS The design and construction cost of a raised school crossing for Martins Lane is estimated at $40,000. The provision of a permanent school crossing supervisor is estimated to cost approximately $10,000 per year. The latter figure is based on VicRoads’ 2014/15 subsidy scheme structure. CONCLUSION Recent requests have been received in regards to the installation of a children’s crossing and appointment of a crossing supervisor on Martins Lane, Viewbank, between Rodney Court and Grantham Road. Pedestrian and vehicle counts confirm that the site meets the warrants for the installation of a supervised School Crossing. The estimated cost for the construction of a crossing at this location is $40,000, and the approximate cost to Council to employ a supervisor is $10,000 per year. ATTACHMENTS Nil

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4.4

PROPOSED ROAD CLOSURE - HUGHES STREET AT BALDWIN AVENUE, MONTMORENCY

Author:

Walter Yew - Transport Engineer, City Development

Ward:

Beale

File:

F2015/57

4.4

Place â&#x20AC;&#x201C; Sustainable Amenity and Built Environment

EXECUTIVE SUMMARY A request to seal Hughes Street and Deirdre Court, Montmorency, was received in early 2015. A community meeting was held and as a result property ownersâ&#x20AC;&#x2122; views were sought on the possibility to both seal the roads and close Hughes Street at Baldwin Avenue. The survey results indicated a majority of property owners did not support the sealing of the roads but did support the closure of Hughes Street. Accordingly, it is considered that the sealing of the road should not be pursued at this time. However, the closure of Hughes Street is considered warranted. A formal process is required to permanently close a road under the Local Government Act. As traffic impact of the closure of the road is considered minimal, Council could commence the process and seek community views. RECOMMENDATION That Council: 1.

Initiates the process under the Local Government Act to permanently close Hughes Street at Baldwin Avenue, Montmorency.

Place advertisements in the local Leader Newspaper advising of the proposal to close Hughes Street at Baldwin Avenue, Montmorency, and seeking any submissions under schedule 11, clause 10(1)(c) and Section 223 of the Local Government Act.

Write to VicRoads seeking a report on the proposal to close Hughes Street at Baldwin Avenue under Schedule 11, Clause 10(1)(c) of the Local Government Act.

Notifies owners and occupiers of affected properties on Hughes Street, Deirdre Court, Baldwin Avenue, and Sherbourne Road, of this resolution.

Following the conclusion of the statutory consultation period and on receipt of a report from VicRoads on the matter, Council further consider the proposal to close Hughes Street at Baldwin Avenue, Montmorency, and consults with residents and property owners in regards to the treatment to be utilised to close the road.

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Place – Sustainable Amenity and Built Environment

4.4

PROPOSED ROAD CLOSURE - HUGHES STREET AT BALDWIN AVENUE, MONTMORENCY cont’d OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “enhance Banyule’s public and open spaces”. BACKGROUND In 2010, a letter requesting the sealing of Hughes Street and Deirdre Court, Montmorency, was received. In response, property owners were consulted on a proposal to seal the roads under a Special Charge Scheme. The results of the survey showed a majority of the property owners did not support the project at that time. Early in 2015 a request to seal the roads was received again. A meeting with property owners was held and landowners were given the opportunity to discuss their views on a proposal to reconstruct the roads under a Special Charge Scheme. At the meeting, a proposal to close Hughes Street at Baldwin Avenue to address through traffic, hooning behaviour, and a dust problem in the area was also discussed. After the meeting, and in order to progress the sealing of the road or consider a road closure, a survey was sent to all property owners in May 2015 seeking property owners’ views on the two proposals: (1) sealing of Hughes Street and Deirdre Court, under a Special Charge Scheme, and (2) road closure of Hughes Street at Baldwin Avenue. A total of 20 surveys were sent, and 18 responses were received. A total of 61% of the respondents objected to the proposal to seal the roads under a Special Charge Scheme, and 72% supported the proposal to permanently close Hughes Street at Baldwin Avenue. Figure 1 highlights the location of the proposed road closure.

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4.4

Place – Sustainable Amenity and Built Environment

PROPOSED ROAD CLOSURE - HUGHES STREET AT BALDWIN AVENUE, MONTMORENCY cont’d

Figure 1: Intersection of Hughes Street and Baldwin Avenue, Montmorency HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. DISCUSSION Hughes Street, Montmorency, is an unsealed local road that provides access to Deirdre Court, Baldwin Avenue and Sherbourne Road. It serves as an accessway to 19 properties: 18 residences and one childcare centre at the corner of Sherbourne Road. The closure of the road at Baldwin Avenue will direct all the generated traffic from Deirdre Court and Hughes Street onto Sherbourne Road. An increase of up to 20 vehicles using the Sherbourne Road access (north access point) on peak times is expected. The impact of the proposed closure on the road network is considered to be negligible. Council’s Waste Management Team has considered the proposal and advised that the impact of the closure of the road on their operations can be managed by using small waste collection trucks.

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PROPOSED ROAD CLOSURE - HUGHES STREET AT BALDWIN AVENUE, MONTMORENCY cont’d The proposal is considered to alleviate the through traffic and dust concerns raised by residents and owners at the meeting. LEGAL CONSIDERATION The Local Government Act 1989 (LGA), Section 207 and Schedule 11, allows Council to permanently close any road under its management after considering a report from VicRoads on the proposed closure. Additionally, Council must seek and consider public submissions on the proposal under Section 223 of the LGA. Under Section 223, Council must publish a public notice: 

Specifying the matter in respect of which the right to make a submission applies;



Containing the prescribed details in respect of that matter;



Specifying the date by which submissions are to be submitted, being a date which is not less than 28 days after the date on which the public notice is published;



Stating that a person making a submission is entitled to request in the submission that the person wishes to appear in person, or to be represented by a person specified in the submission, at a meeting to be heard in support of the submission.

Consequently, should Council proceed a request will need to be made to VicRoads seeking a report on this proposal, and place advertisements in the local Leader Newspaper advising of this proposal and seeking any submissions. FUNDING IMPLICATIONS Depending on the infrastructure used to close Hughes Street at Baldwin Avenue, the cost may vary. It is proposed that further consultation in regards to the design of the treatment to close the road is undertaken with property owners and residents following the formal process to consider the road closure. CONCLUSION Following consultation with property owners of Hughes Street and Deirdre Court, Montmorency, the proposal to permanently close Hughes Street at Baldwin Avenue was supported by a majority of owners. It is considered that the road closure will not have a negative traffic impact on the surrounding road network, and will have a positive effect in reducing the volume of vehicles and dust problems in the area. It is considered appropriate that Council pursues this proposal.

ATTACHMENTS Nil

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4.4

Place – Sustainable Amenity and Built Environment

6.1

IMPROVEMENTS TO BURGUNDY STREET, HEIDELBERG

Author:

Walter Yew - Transport Engineer, City Development

Ward:

Griffin

File:

F2015/128

6.1

Performance - Use Our Resources Wisely

Previous Items Council on 18 August 2014 (Item 6.1 - Heidelberg Activity Centre - Pedestrian Precinct 40km/h Zone) EXECUTIVE SUMMARY At its meeting on 18 August 2014 Council considered a report to pursue a staged approach to implement a 40km/h zone through the core of the Heidelberg Activity Centre pedestrian precinct. This report discusses Stage 2 of the proposed works. A functional design has been prepared for safety and pedestrian improvements to Burgundy Street, Heidelberg between Upper Heidelberg Road and Mount Street. The improvements are designed to meet VicRoads requirements for Stage 2 of the Heidelberg 40 km/h zone on this section of Burgundy Street. Approval is sought to the functional design to facilitate formal discussions with VicRoads for the works and the introduction of a 40 km/h speed limit. RECOMMENDATION That Council: 1.

Supports ‘in-principle’ the functional design layout from July 2015 for Burgundy Street which includes the provision of:  new footpaths on both sides of the road,  on-street parking on both sides of the road,  pedestrian crossings,  kerb realignment,  additional on-street mid-block bus stops,  bus priority measures,  directional signage to guide pedestrians to accepted hospital entrances,  streetscape enhancements, in Burgundy Street, Heidelberg for pedestrian safety reasons.

Notes the Austin Hospital’s aims to minimise the amount of pedestrian traffic entering the hospital through its Emergency Department and minimise any disruption to ambulance traffic using Burgundy Street.

Progress discussions with stakeholders and seek formal approval from VicRoads for the introduction of a 40km/h speed limit on Burgundy Street between Upper Heidelberg Road and Mount Street on the basis of the July 2015 functional layout plan for Burgundy Street.

Pursue opportunities for funding contributions and budget allocations towards the implementation of works associated to the July 2015 functional design

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6.1

Performance - Use Our Resources Wisely

IMPROVEMENTS TO BURGUNDY STREET, HEIDELBERG cont’d layout plan for Burgundy Street. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “develop and promote safety and resilience in our community”. BACKGROUND Heidelberg is an important Major Activity Centre which has recently been included within the emerging La Trobe Employment Cluster as identified under Plan Melbourne for the important role in providing employment focus on the hospitals and the diversity of land uses including future residential developments. Burgundy Street is an important pedestrian spine within the activity centre which also provides for local vehicle access. At its meeting on 18 August 2014 Council considered a report to pursue a staged approach to implement a 40km/h zone through the core of the Heidelberg Activity Centre pedestrian precinct. It was partially resolved that: “Council considers options to extend the zone to include the section of Burgundy Street between Upper Heidelberg Road and Studley Road and Dora/Jika Streets between Banksia Street and Rosanna Road – Stage 2.” A 40km/h zone was introduced in the Heidelberg Activity Centre in 2014 following VicRoads approval. The application to VicRoads for the new speed limit zone included the section of Burgundy Street, between Mount Street and Lower Heidelberg Road. VicRoads requested alterations to the appearance, configuration and operation of Burgundy Street prior to approving a 40km/h speed limit introduction in the section. Therefore the 40km/h speed limit project for Heidelberg was divided in two stages as indicated in Figure 1.

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Performance - Use Our Resources Wisely

6.1

IMPROVEMENTS TO BURGUNDY STREET, HEIDELBERG contâ&#x20AC;&#x2122;d

Figure 1: Stages to the Heidelberg 40km/h Speed Limit Project

Burgundy Street Burgundy Street was the primary through traffic route prior to the construction of the Bell-Banksia Link approximately 20 years ago. While still declared an Arterial Road, its current primary role is to provide access to the Heidelberg Activity Centre including vehicle access to the Austin Hospital and Warringal Private Hospital (See Figure 2).

Figure 2: Burgundy Street, Heidelberg between Upper Heidelberg Road and Mount Street

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6.1

Performance - Use Our Resources Wisely

IMPROVEMENTS TO BURGUNDY STREET, HEIDELBERG contâ&#x20AC;&#x2122;d HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. CURRENT SITUATION Limited pedestrian footpaths are currently provided on Burgundy Street. On the north side there is no footpath between Upper Heidelberg Road and Powlett Street. On the south side, pedestrian access between Upper Heidelberg Road and the Austin Hospital entrance opposite Martin Street is via an unclear path within the Hospital grounds. To the east of this entrance, a footpath is provided within the Hospital frontage under the overhanging building. Pedestrians have been observed walking along the road and in garden beds on the south side of Burgundy Street. Currently the only pedestrian crossing facility across this section of Burgundy Street is the footbridge west of Martin Street which provides a grade-separated crossing. Most members of the public cross Burgundy Street at various informal locations; the pedestrian bridge primarily serves access between the Austin Hospital and the Martin Street multi-level staff car park. Figure 3 shows the pedestrian connections along and across Burgundy Street between Upper Heidelberg Road and Stradbroke Avenue/Studley Road.

Figure 3: Pedestrian Connections on Burgundy Street

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Performance - Use Our Resources Wisely

6.1

IMPROVEMENTS TO BURGUNDY STREET, HEIDELBERG cont’d DISCUSSION A functional design has been prepared for alterations to Burgundy Street to meet VicRoads requirements for a 40km/h environment (Attachment 1). The proposal includes enhanced pedestrian facilities, reduced lane widths, removal of turn lanes, better access to public transport access, and additional on-street parking. Additionally it reduces the attractiveness of Burgundy Street to through traffic that will provide benefits to the Heidelberg strip shopping centre. The design includes:       

Kerb realignment to formalise two traffic lanes with reduced lane width; Pedestrian footpaths on both sides of Burgundy Street; Three additional safe crossing points to formalise pedestrian movements; Bus priority measures; Relocation of mid-block bus stops to align with hospitals’ access points; Additional on-street public parking; and Streetscape enhancements.

The proposal considers the construction of a continuous footpath between Upper Heidelberg Road and Stradbroke Avenue/Studley Road on both sides of Burgundy Street to provide better access to buildings and public transport. The additional at-grade pedestrian crossings will provide greater opportunities for the public to safely cross Burgundy Street. Relocated bus stops and bus priority measures will provide enhanced access to public transport for residents, employees and visitors to the Heidelberg Activity Centre and hospitals precinct. The design also provides for approximately 50 additional on-street parking spaces. It is recognised that some of these spaces would be on a reasonably steep slope and therefore somewhat more difficult for drivers to access. While there is no guidance in the Australian Standard for parking on slopes, appropriate detailed design will need to be undertaken to ensure that these spaces are viable. The functional design maximises the use of existing road pavement and minimise construction costs. In addition to providing continuous footpaths on both sides of Burgundy Street, additional landscaping can be accommodated to enhance the streetscape and general appearance of this section of Burgundy Street. As part of the street and landscaping improvements, it is also proposed to consider:  

A Water Sensitive Urban Design (WSUD) treatment on the wide grassed median on the north side of Burgundy Street between Upper Heidelberg Road and Stradbroke Avenue. The potential for self-watering tree pits on the south side of Burgundy Street between Upper Heidelberg Road and Stradbroke Avenue.

FUNDING IMPLICATIONS The reconfiguration of Burgundy Street was included in a successful 2015 Heidelberg 40km/h zone application for funding under the Transport Accident Commission (TAC) Local Government Grants program for small-scale infrastructure. A grant of $100,000 has been approved for various works to improve pedestrian and bicycle safety in

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6.1

Performance - Use Our Resources Wisely

IMPROVEMENTS TO BURGUNDY STREET, HEIDELBERG cont’d Heidelberg including the introduction of the 40 km/h speed limit and associated works on Burgundy Street. Council has also allocated $200,000 in the 2015/16 Capital Works Program towards the project. The indicative overall cost of the Burgundy Street works is $1.6M. A further funding bid will be included in the 2016/17 budget bids for funding toward the works and it is proposed to submit a further funding application to TAC. In addition, there may be opportunity to seek VicRoads funding towards the project. If Water Sensitive Urban Design treatments are feasible in the locale, a funding application to Melbourne Water Living Rivers Program can also be submitted. Given that the project is within the La Trobe Employment Cluster there may also be opportunities to seek funding under future programs to be established by the Metropolitan Planning Authority. The project can be staged to deliver progressive benefit, as funding comes on line. CONSULTATION The proposal has been discussed with the primary affected parties including VicRoads, Austin Hospital and Warringal Private Hospital. VicRoads has indicated that the functional design achieves its requirements for a 40km/h speed limit area. Warringal Private Hospital is very supportive of the improvements. The Austin Hospital has indicated concerns about the potential impact on emergency vehicle access to the Hospital due to the reduced pavement width, parking and unparking of vehicles on Burgundy Street, and additional pedestrian activity along Burgundy Street. It is considered that these concerns will not eventuate as emergency vehicles have priority and pedestrian activity would not impact access to the Hospital’s Emergency Department. Notwithstanding the use of directional signage could assist in guiding pedestrians to accepted hospital entrances. A bicycle lane was suggested, however Burgundy Street is not on Council’s local bicycle network at this location due to its slope so bicycle lanes are not proposed. Council will continue to liaise with all relevant parties and the community during the concept and detailed design phase of this project. CONCLUSION The attached functional design for Burgundy Street between Upper Heidelberg Road and Mount Street has received general support from major stakeholders. The design includes formalising the road width and alignment, additional pedestrian and improved public transport facilities, and additional on-street parking. Approval is sought to formally seek VicRoads approval to the design and the introduction of a 40km/h speed limit on this section of Burgundy Street.

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6.1

IMPROVEMENTS TO BURGUNDY STREET, HEIDELBERG contâ&#x20AC;&#x2122;d ATTACHMENTS No.

Title

Burgundy Street Proposal - Functional Design July 2015

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6.2

1 KALPARRIN AVENUE GREENSBOROUGH NEW LEASE

Author:

Jeanette Kringle - Property Co-ordinator, City Development

Ward:

Bakewell

File:

F2103/1022

Previous Items Council on 9 June 2015 (Item 6.6 - 1 Kalparrin Avenue Greensborough - New Lease - Commence statutory procedures) EXECUTIVE SUMMARY Council owns and currently leases the land and improvements known as 1 Kalparrin Avenue Greensborough (subject site) to Kalparrin Early Childhood Intervention Program Inc (Kalparrin) under a three year lease, which expired on 29 June 2015 (existing lease). The existing lease did not provide an option for a further term. Kalparrin is currently over-holding under the terms and conditions of the existing lease. Kalparrin seeks to enter into a new lease with Council for the term of three years with options for two further terms of three years each (new lease). The proposal to enter into the new lease triggered the need to give public notice under sections 190 and 223 of the Local Government Act 1989 (Act). At its Ordinary Meeting on 9 June 2015 (CO2015/171) Council considered a report on the proposal to grant a new lease and, amongst other things, authorised the giving of public notice. Public notice was given in the “Diamond Valley Leader” on 17 June 2015, with submissions on the proposal invited in accordance with section 223 of the Act. The submission period closed at 5:00 pm on 15 July 2015, with no submissions being received. The purpose of this report is for Council to acknowledge that no submissions were received and to advise that the final form of the new lease has not yet been settled. Consequently, a decision on whether or not to grant the new lease will be made at a future meeting of Council. RECOMMENDATION That Council: 1.

Having complied with sections 190 and 223 of the Local Government Act 1989: a.

by giving public notice in the “Diamond Valley Leader” on 17 June 2015;

by providing an opportunity to those who have requested to be heard at Council’s Ordinary Meeting of 3 August 2015 to be heard at that meeting; and

by recording that no submissions have been received; will decide on the

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6.2

Performance - Use Our Resources Wisely

1 KALPARRIN AVENUE GREENSBOROUGH - NEW LEASE cont’d granting of a new lease, to Kalparrin Early Childhood Intervention Program Inc in respect of the Council-owned land and improvements at 1 Kalparrin Avenue Greensborough, at a future meeting of Council, once the final form of the new lease has been settled. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “develop and deliver best value services and facilities”. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with the Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. In particular, consideration has been given to Section 20 of the Charter which provides that “A person must not be deprived of his or her property other than in accordance with law”. Section 190 of the Act confers on Council the power to grant a lease. Prior to making any decision in respect to such a proposal Council must invite, then hear and consider any submissions received in accordance with section 223 of the Act. In this instance no submissions were received. Therefore, it is considered that the subject matter does not raise any human rights issues. BACKGROUND Council currently owns and leases the land and improvements known as 1 Kalparrin Avenue Greensborough (subject site) to Kalparrin Early Childhood Intervention Program Inc (Kalparrin) under a three year lease, which expired on 29 June 2015 (existing lease). The existing lease does not provide an option for a further term. Kalparrin remains in occupation of the premises over-holding under the terms of the existing lease.

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6.2

Performance - Use Our Resources Wisely

6.2

Performance - Use Our Resources Wisely

1 KALPARRIN AVENUE GREENSBOROUGH - NEW LEASE contâ&#x20AC;&#x2122;d Kalparrin is a non-profit organisation, overseen by a Board of Management, which receives the majority of its funding from the (State Government) Department of Education and Early Childhood Development. The funds are supplemented by fees from activities and programs and support from the local community, service organisations and business. Kalparrin provides services to families residing in the Banyule, Whittlesea and Nillumbik areas and has been operating from the subject site since the late 1970â&#x20AC;&#x2122;s. The improvements on the subject site were originally constructed as two buildings. One of the buildings, having an area of approximately 440m2, was constructed with a combination of state and local government funding (from the former Diamond Valley Council) and fund raising by Kalparrin. The construction of the second building, which has an area of approximately 225m2, was fully funded by the former Diamond Valley Council. The second building was occupied by the Banyule Community Health Centre until 2006. Kalparrin now occupies and leases both buildings, i.e. approximately 665m2 of floor space, and the portable building, as shown on the plan in Figure 1.

Figure 1: Locality Plan

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1 KALPARRIN AVENUE GREENSBOROUGH - NEW LEASE cont’d The existing lease provides an entitlement to use, in common with the public, the car parking area immediately adjacent to the subject site. The subject site comprises part of the land in certificate of title volume 9153 folio 876 registered in Council’s name. PLANNING CONTROLS The subject site is included in the Public Park and Recreation Zone (PPRZ) under the Banyule Planning Scheme (BPS) and is affected by Schedule 8 of the Design and Development overlay control and Schedule 1 of the Environmental Significance overlay control. The purpose of the PPRZ is to recognise areas for public recreation and open space and to protect and conserve areas of significance where appropriate. It also allows for the provision of commercial uses where appropriate. Under the existing lease the permitted use of the subject site is for the operation of a Limited Hours Type 1 Children’s Services. The granting of a new lease for the same permitted use will not necessitate the need for a planning permit. CURRENT SITUATION Kalparrin is seeking to enter into the new lease with Council for the term of three years with options of two further terms of three years each. The rationale for the request for the lengthier tenure is to facilitate the expansion of its services to the community in preparation for the introduction of the National Disability Insurance Scheme (NDIS) in 2016. The proposed expansion of the service has led Kalparrin to seek the lengthier tenure, rather than a single term of three years, as was the length of tenure under the existing lease. At its Ordinary Meeting on 9 June 2015 (CO2015/171) Council considered a report on the proposal to grant a new lease and, amongst other things, authorised the giving of public notice and finalising of the lease negotiations. The purpose of this report is for Council to acknowledge that no submissions were received. A decision on the granting of the new lease will be made at a future meeting of Council, once the final form of the lease has been settled. NEW LEASE The new lease is generally in accordance with the existing lease. Some minor changes to maintenance responsibilities are for purposes of efficiency e.g. removing the responsibility for Kalparrin to reimburse Council for the cost of maintaining certain services, such as fire prevention and detection equipment, exit signs and emergency lighting. In the new lease these costs are included in the annual rent, which is proposed to be $2,600 plus GST. The annual rent is based on the cost to Council during the previous 12 month period, estimated to be in the vicinity of $2,500. The annual rent also includes the previous nominal rent of $120.00 per annum. The Lease also provides for 2% fixed annual increments which will provide additional efficiencies for Council and budgeting advantages for Kalparrin.

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6.2

Performance - Use Our Resources Wisely

6.2

Performance - Use Our Resources Wisely

1 KALPARRIN AVENUE GREENSBOROUGH - NEW LEASE cont’d The new lease also provides for the annual rent to be adjusted at the end of the term either by agreement or failing agreement to market. This will enable the parties to negotiate a new commencing annual rent in three years’ time. LEGAL CONSIDERATIONS Public notice of the proposal was given in the ‘Heidelberg Leader’ on 10 February 2015, with submissions on the proposal invited in accordance with section 223 of the Act. The submission period closed at 5:00 pm on 11 February 2015. Council has now satisfied the requirements under the Act by giving public notice of the proposal, inviting and affording the opportunity to hear submissions (if any). No submissions were received. The giving of public notice does not obligate Council to approve the proposal. It is merely an invitation to the public to make a submission in respect to the proposal. DISCUSSION The new lease, with the extended tenure, will provide Kalparrin with a secure platform for it to make submissions and applications for additional government and philanthropic funding. During the first three years of the term Council and Kalparrin can progress the improvements project, for which $150,000 has been allocated in Council’s 2015/2016 Capital Works Program. A further new lease or a variation to the lease may be required at some time in the future, if the project proceeds. At the time of writing this report, the final form of the lease had not been settled with Kalparrin. Consequently a further report will be presented to Council for a decision on the granting of the new lease at a future meeting of Council. CONCLUSION The seeking of the new lease has been necessitated by Kalparrin’s proposal to expand its services in preparation for the introduction of the NDIS. The granting of the new lease with the extended tenure will provide Kalparrin with a secure platform for it to make submissions and applications for additional government and philanthropic funding. Council has satisfied the requirements under the Act by giving public notice of the proposal and inviting and affording the opportunity to hear submissions (if any). No submissions were received. A decision on the granting of the new lease will be made at a future meeting of Council, once the final form of the lease has been settled. ATTACHMENTS Nil

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6.3

ASSEMBLY OF COUNCILLORS

Author:

Cindy Ho - Governance Officer, Corporate Services

File:

F2014/337

6.3

Performance - Use Our Resources Wisely

EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) b)

the subject of a decision of the Council or; subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES 1

Date of Assembly:

16 July 2015

Type of Meeting:

Confidential Councillor Briefing

Matters Considered:

 

Councillors Present:

Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Scott Walker – Director City Development Joseph Tabacco – Manager Property & Economic Jeanette Kringle – Coordinator Property Operations

Others Present:

Rosemary Southgate – Russell Kennedy Lawyers

Conflict of Interest:

Nil

Date of Assembly:

20 July 2015

Type of Meeting:

Councillor Briefing

Matters Considered:

Contractual Matters Legal Advice

Items on the Council Agenda for the Ordinary Meeting of 20 July 2015 (excluding confidential items) as listed below: 1.1 3.1

Ordinary Meeting of Council - 3 August 2015

Anthony Beale Regional Family Playspace Urban Forest Plan

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Performance - Use Our Resources Wisely

ASSEMBLY OF COUNCILLORS cont’d 4.1 4.2 4.3

6.1 6.2

6.3 6.4 7.1 8.1 8.2

8.3 8.4 8.5 8.6

Development Contribution Schemes for land developers Council response to the "Better Apartments" Discussion Paper Further consideration of trees to be removed as part of approved Aged Care Development at 250 Waterdale Road, Ivanhoe Clarification of Previous Council Report on Insurance 14 Ivanhoe Parade Ivanhoe Proposed sale of land - Hearing Submissions Scouts Association of Australia Victorian Branch - Lease Assembly of Councillors Sealing of Documents Review of Council Committees Planning and Public Consultation Meetings - Public Participation Guidelines Mayoral Duties and Attendance 16 March - 30 June 2015 Indian Myna Birds Business Awards Naming of Pavilion at Seddon Reserve Ivanhoe

9. General Business  Community Development Grants  Change Makers Event  Montmorency Sugar Glider Project 10. Urgent Business  Heidelberg United Football Club – Application to Football Federation Vitoria’s Women National Premier League. Councillors Present:

Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Simon McMillan – Chief Executive Officer Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Peter Utri – Acting Director Corporate Services Gina Burden – Manager Governance & Communications Emily Outlaw- Council Governance Liaison Officer Joel Elbourne – Manager Urban Planning & Building

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ASSEMBLY OF COUNCILLORS cont’d Jeff Parkes – Coordinator Open Space Peter Benazic – Manager Parks & Gardens Darren Bennett – Manager Leisure Recreation & Cultural Services Joseph Tabacco – Manager Property & Economic Paul Fitzgerald – Tree Care Supervisor Roberta Colosimo – Acting Manager Youth & Family Services

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

20 July 2015

Type of Meeting:

Community Information & Support Service Meeting

Matters Considered:

Review the CISS (Community Information Support Service) merger progress

Councillors Present:

Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland

Staff Present:

Simon McMillan – Chief Executive Officer Darren Bennett – Manager Leisure Recreation & Cultural Services Roberta Colosimo – Acting Manager Youth & Family Services Frances Gianinotti – Coordinator Youth & Community Partnerships Karen Molinaro – Community Liaison & Support Officer

Others Present:

Ian Parker – Chair of Banyule Support and Information Centre (BANSIC) Sean Coleman Chief Executive Officer of Diamond Valley Community Support (DVCS) Angela Snow – Diamond Valley Community Support (DVCS) Ray Middleton – Volunteers of Banyule (VOB) Mary Cockling- Volunteers of Banyule (VOB) Janet Farrow Interim Board Chair Kate Wheller - Chief Executive Officer of Community Information & Support Victoria (CISVIC)

Conflict of Interest:

Nil

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Performance - Use Our Resources Wisely

6.3

Performance - Use Our Resources Wisely

ASSEMBLY OF COUNCILLORS cont’d

Date of Assembly:

27 July 2015

Type of Meeting:

Councillor Briefing

Matters Considered:

Yarra Valley Water Tank Site – 421 Upper Heidelberg Road, Ivanhoe

Councillors Present:

Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Simon McMillan – Chief Executive Officer Scott Walker – Director City Development Peter Utri – Acting Director Corporate Services Joel Elbourne – Manager Urban Planning & Building

Others Present:

Kevin Jones – Yarra Valley Water Allison Flintoff – Yarra Valley Water Gregory Anderson – Places Victoria Phil Roth – Places Victoria Dean Thornton – Places Victoria Jabin Henderson – Places Victoria

Conflict of Interest:

Nil

RECOMMENDATION That the Assembly of Councillors report be received.

ATTACHMENTS Nil

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7.1

SEALING OF DOCUMENTS

Author:

Andrea Turville - Property Officer, City Development

Ward:

Griffin & Bakewell

File:

F2013/1252 x F2013/1131

7.1

Sealing of Documents

RECOMMENDATION That the Common Seal of the Banyule City Council be affixed to the following documents: 1.

Deed of Renewal and Variation of Lease between Banyule City Council and East Ivanhoe Bowling Club Inc for the Site located at 151-153 The Boulevard, East Ivanhoe for the term of five (5) years commencing 1 July 2015 and ending 30 June 2020.

Deed of Renewal and Variation of Lease between Banyule City Council and Greensborough Bowling Club Inc for the Site located at 18 Liat Way, Greensborough for the term of five (5) years commencing 1 July 2015 and ending 30 June 2020.

Instrument of Authorisation for Planning Investigations Officer, Russell Colquhoun be appointed and authorised as set out in the Instrument.

The following documents require the affixing of the Common Seal of Council: 1

PARTY\PARTIES: . OFFICER: FILE NUMBER: DOCUMENT: ADDRESS: WARD: BRIEF EXPLANATION:

PARTY\PARTIES:

Ordinary Meeting of Council - 3 August 2015

Banyule City Council and East Ivanhoe Bowling Club Inc Andrea Turville F2013/1252 Deed of Renewal and Variation of Lease 151-153 The Boulevard, Ivanhoe East Griffin Council is the owner of land and buildings located at 151-153 The Boulevard, Ivanhoe East (Premises). The Premises are leased to East Ivanhoe Bowling Club Inc (Club). The Lease provides for the Premises to be used for recreation, lawn bowls, dining and social gatherings, primarily for the benefit of the residents and ratepayers of the City of Banyule. Council originally granted a lease for five years with a further option of five years. The Lease expired on 30 June 2015 and the Club has exercised its option for the further five (5) year term. The Lease is to be varied to oblige the Club to increase the limit of public liability insurance from $10,000,000 to $20,000,000 consistent with current Council practices, and, at the Clubâ&#x20AC;&#x2122;s request, to remove the enabling provision for night pennant competition. The Club has agreed to the variations. Ratification of the proposal, to renew and vary the lease, is required by Council resolving to affix Councilâ&#x20AC;&#x2122;s Common Seal to the Deed of Renewal and Variation of Lease. Banyule City Council and Greensborough Bowling

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7.1

Sealing of Documents

SEALING OF DOCUMENTS cont’d

. OFFICER: FILE NUMBER: DOCUMENT: ADDRESS: WARD: BRIEF EXPLANATION:

Club Inc. Andrea Turville F2013/1131 Deed of Renewal and Variation of Lease 18 Liat Way, Greensborough Bakewell Council is the owner of land and buildings located at 18 Liat Way, Greensborough (Premises). The Premises are leased to Greensborough Bowling Club Inc (Club). The lease provides for the Premises to be used for recreation, lawn bowls, dining and social gatherings, primarily for the benefit of the residents and ratepayers of the City of Banyule. Council originally granted a lease for five years with a further option of five years. The Lease expired on 30 June 2015 and the Club has exercised its option for the further five (5) year term. The Lease is to be varied to oblige the Club to increase the limit of public liability insurance from $10,000,000 to $20,000,000 consistent with current Council practices. The Club has agreed to the variation. Ratification of the proposal, to renew and vary the lease, is required by Council resolving to affix Council’s Common Seal to the Deed of Renewal and Variation of Lease.

PARTY\PARTIES: .OFFICER: FILE NUMBER: DOCUMENT: BRIEF EXPLANATION:

Banyule City Council Ellen Kavanagh F2015/1774 Instrument of Authorisation Pursuant to section 224 of the Local Government Act 1989 a Council may appoint any person other than a Councillor to be an authorised officer for the purposes of the administration and enforcement of any Act, regulations or local laws which relate to the functions and powers of the Council. Officers who undertake the Statutory role of Planner and Planning Enforcement Officers require Authorisation pursuant to the Local Government Act and Planning and Environment Act. An authorised officer has the power to:  Demand the name and address of a person who has committed, or who the authorised officer reasonably suspects has committed or is about to commit, an offence against any Act, regulation or local law in respect of which he or she is appointed.  To enter land at any reasonable time and to enforce the Planning and Environment Act. The Instrument of Authorisation requires the Council Seal for Russell Colquhoun.

Ordinary Meeting of Council - 3 August 2015

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Sealing of Documents

7.1

SEALING OF DOCUMENTS cont’d

ATTACHMENTS Nil

Ordinary Meeting of Council - 3 August 2015

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8.1

ROSANNA ROAD/GREENSBOROUGH HWY NIGHT TIME TRUCK BAN

Author:

Cr Jenny Mulholland

File:

F2014/492

TAKE NOTICE that it is my intention to move: “That: 1.

Council urgently request a briefing from VicRoads regarding the proposed nightime truck bans on Rosanna Road and Greensborough Highway and proposed truck bans on other roads within Banyule.

Council request VicRoads arrange for nightime truck traffic counts on the following roads before the proposed commencement of the truck ban on Rosanna Road/Greensborough Hwy and during the ban.       

Banksia Street (Lower Heidelberg Rd to Waterdale Rd) Upper Heidelberg Road (Heidelberg Rd to Banksia Street) Waterdale Rd (Livingstone Street to Bell Street) Oriel Rd (Livingstone Street to Bell Street) Bell Street (Upper Heidelberg Rd to Darebin Creek bridge) Cape Street and any other streets nominated by Council.

The State Member for Ivanhoe and other local State Members of Parliament be advised of Council’s resolution.”

Explanation: During the 2014 State Election campaign the State member for Ivanhoe and the then Shadow Minister for Roads released a policy for a truck ban on Rosanna Road/Greensborough Hwy between Grimshaw Street and Banksia Street from 10pm to 6am seven days a week. The policy also advised that the nightime truck ban would also be implemented on the following routes within Banyule.      

Lower Plenty Rd/Main Rd, between Greensborough Rd and Fitzsimons Ln Para Rd, between Grimshaw St and Lower Plenty Rd St Helena Rd/Karingal Dr/Bolton St, between Grimshaw St and Lower Plenty Rd Ryans Rd/Wattletree Rd/Main Rd, between Diamond Creek Rd and Fitzsimons Ln Waiora Rd between Kingsbury Dr and Banksia St Waterdale Rd between Kingsbury Dr and Bell St

However, it is not known whether the truck bans on these roads would be implemented at the same time as the Rosanna Rd /Greensborough Hwy truck ban. The State Member for Ivanhoe has recently advised the Rosanna Road residents group that the night time truck ban would commence late July – early August 2015.

Ordinary Meeting of Council - 3 August 2015

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8.1

Notice of Motion

8.1

Notice of Motion

ROSANNA ROAD/GREENSBOROUGH HWY NIGHT TIME TRUCK BAN contâ&#x20AC;&#x2122;d He also advised the residents group that VicRoads would be consulting with residents through community meetings and door knocking. It is therefore appropriate that Council be consulted by VicRoads prior to the implementation of these truck bans.

CR JENNY MULHOLLAND Griffin Ward

ATTACHMENTS Nil

Ordinary Meeting of Council - 3 August 2015

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8.2

RENAMING THE MENTAL HEALTH RESERVE

Author:

Cr Rick Garotti

File:

F2014/492

TAKE NOTICE that it is my intention to move:

â&#x20AC;&#x153;That Council authorises the inclusion of the Grimshaw Ward Councillor's name and contact details in the resident consultation material that is to be distributed on the renaming of the Mental Health Reserve." Explanation At the Ordinary Council meeting on 2 March 2015 the Council resolved that: "1. Council investigate potential name changes to the Mental Health Reserve located on Greenwood Drive in Bundoora and report back to Council on the findings and potential next steps. 2. In undertaking the investigation Council officers work with the Ward Councillor to develop and distribute a survey to local residents that seeks their feedback on potential alternative names that have been raised by the community." I believe it is appropriate that the consultation material that is to be distributed to residents include my contact details as the local Ward Councillor. By having my contact details on the material it will give residents an opportunity to engage directly with me as their local Ward Councillor on this matter. The CEO has subsequently advised that this is not permissible without the explicit authorisation from the Council. Accordingly, I submit this notice of motion to seek this authorisation.

CR RICK GAROTTI Grimshaw Ward ATTACHMENTS Nil

Ordinary Meeting of Council - 3 August 2015

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8.2

Notice of Motion

8.3

GREENING BANYULE

Author:

Cr Craig Langdon & Cr Steven Briffa

File:

F2015/167

8.3

Notice of Motion

TAKE NOTICE that it is my intention to move:

“That a report be prepared for Council consideration on current and proposed initiatives as a consequence of the adoption of the Urban Forest Plan and other planting activities undertaken within the municipality for “Greening Banyule”. The report should consider the following:     

The development of the “Greening Banyule” brand with the associated signage and supporting materials Opportunities for improved promotion of Council’s greening activities The creation of annual planting targets with a ten year outlook The opportunity to develop a resident data base for communication of greening events and distribution of Council greening publications The development of partnerships with other organisations to achieve the proposed planting targets”

Explanation This Notice of Motion acknowledges the great work to date of the Council and its staff in establishing and maintaining our treed environment in Banyule City Council. The primary aim of this motion is to enhance and build on this great work with a targeted, constructive and community approach to “Greening Banyule” and ensuring that the public is working with Council to ensure lasting success. Council could aim for a minimum target of 11,000 plants that could be planted every year for the next 10 years totalling 110,000 trees, shrubs and ground cover in the municipality. This should include the 4,000 per annum tree target as part of Council’s commitment to Banyule’s Urban Forest Plan. Council should encourage the development of partnerships to achieve the proposed targets by requesting assistance and support of other levels of Government, Government Authorities (such as VicRoad, VicTrack, Schools, etc.), businesses, local environmental groups and local residents. Trees and plantings should be considered (where appropriate) in all local parks, Government land (primarily VicRoads and VicTrack), existing major roads and residential streets to increase plantings throughout the municipality. Emphasis should also be given to additional street plantings where residents are interested in caring for the street trees. An additional aim of this initiative is to assist native bird and wildlife through increased plantings and the installation of appropriate breeding boxes for native bird and wildlife.

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Notice of Motion

8.3

GREENING BANYULE cont’d The report should consider opportunities for improved promotion of Councils greening activities, this could include;      

A page in each Banyule Banner earmarked for highlighting plantings to date, promotion of future plantings and to encourage more involvement by the public. Creating a data base of interested residents for communication of greening events and distribution of Council greening publications Creating “Greening of Banyule" branding similar to "Building a better Banyule" signs for areas which have been planted. A suite of other promotional materials to reinforce Council’s greening commitment i.e. branding on tree stakes etc. Adequate notice provided for planting events using visual aids such as advertising billboard type signs promoting the date and times. Half yearly report to Council highlighting the progress of "Greening of Banyule" and any success in obtaining additional funding from any other levels of Government, Government Authorities and any other source.

Figure 1: Banyule’s % of Canopy Cover 29.6

Source 202020 vision .com.au

CR CRAIG LANGDON Olympia Ward

Ordinary Meeting of Council - 3 August 2015

CR STEVEN BRIFFA Hawdon Ward

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8.3

Notice of Motion

GREENING BANYULE cont’d ATTACHMENTS Nil

Ordinary Meeting of Council - 3 August 2015

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ATTACHMENTS

4.1

Notice of Decision - Bell Street Mall Special Rate Attachment 1 Attachment 2 Attachment 3 Attachment 4

4.2

Redmond Court Wetlands Study Attachment 1 Attachment 2

6.1

Proposed Declaration of Special Rate ............................................. 66 Copy of Public Notice ..................................................................... 72 Letters to owners and occupiers ...................................................... 73 Location map of submitters.............................................................. 76 Redmond Court Wetland Report...................................................... 77 Redmond Court Wetland Boardwalk Visualisation ......................... 139

Improvements to Burgundy Street, Heidelberg Attachment 1

Burgundy Street Proposal - Functional Design July 2015 .............. 147

ORDINARY MEETING OF COUNCIL ON 3 AUGUST 2015 Page 65

Attachment 1: Proposed Declaration of Special Rate

Attachment 1

4.1

Item: 4.1

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4.1

Attachment 1: Proposed Declaration of Special Rate

Attachment 1

Item: 4.1

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Attachment 1: Proposed Declaration of Special Rate

Attachment 1

4.1

Item: 4.1

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4.1

Attachment 1: Proposed Declaration of Special Rate

Attachment 1

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Attachment 1: Proposed Declaration of Special Rate

Attachment 1

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Item: 4.1

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Attachment 1: Proposed Declaration of Special Rate

Attachment 1

Item: 4.1

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Attachment 2

4.1

Item: 4.1

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Attachment 2: Copy of Public Notice

4.1

Attachment 3: Letters to owners and occupiers

Attachment 3

Item: 4.1

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Attachment 3: Letters to owners and occupiers

Attachment 3

4.1

Item: 4.1

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4.1

Attachment 3: Letters to owners and occupiers

Attachment 3

Item: 4.1

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Attachment 4: Location map of submitters

Attachment 4

4.1

Item: 4.1

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4.2