Banyule City Council Ordinary Meeting 7 September 2015 Minutes

Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 7 September 2015 commencing at 7.45pm

MINUTES

PRESENT ..............................................................................................................................3 APOLOGIES ..........................................................................................................................3 LEAVE OF ABSENCE ...........................................................................................................3 CONFIRMATION OF MINUTES .............................................................................................3 DISCLOSURE OF INTERESTS .............................................................................................3 PRESENTATION ...................................................................................................................3 1. PETITIONS ......................................................................................................................4 5.2 Community Information and Support Services - Integrated Service Model .............. 4 1.1 Petition regarding concerns for the proposed apartment development at 112 Waterdale Road, Ivanhoe - P1343/2014 .................................................................5 6.1 14 Ivanhoe Parade, Ivanhoe - Decision following Notice of Intention to Sell ........... 6 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 7 2.1 Improvements to Burgundy Street, Heidelberg........................................................7 3. PLANET – ENVIRONMENTAL SUSTAINABILITY .........................................................8 Nil 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT................................ 8 4.1 Banyule Economic Development Plan ....................................................................8 4.2 Grimshaw Street and Flintoff Street, Greensborough - Proposed Traffic Treatment ...............................................................................................................9 4.3 Proposed Multi Dwelling development at 28 Bonar Street, Heidelberg Heights (P618/14) ..............................................................................................................10 4.4 Urban Planning and Building Activities .................................................................. 16 5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ................... 18 5.1 Chelsworth Park: Community Reference Group Update ....................................... 18 5.3 Inclusion, Access and Equity Achievements Report .............................................. 19 6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 19 6.2 Assembly of Councillors ........................................................................................19 6.3 Contract for provision of onsite public notification of planning permit applications ...........................................................................................................23 These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

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6.4

7 SEPTEMBER 2015

Procurement of Energy Sources ........................................................................... 24

7. SEALING OF DOCUMENTS .........................................................................................24 Nil 8. NOTICES OF MOTION ..................................................................................................25 8.1 Busking Pilot Project .............................................................................................25 8.2 National Alliance for Gambling Reform ................................................................. 25 8.3 Transport Issues in Banyule ..................................................................................26 8.4 50th Anniversary of the Battle of Long Tan (Vietnam Veterans Day) ..................... 26 8.5 Illegal Tree Removal .............................................................................................27 8.6 Environmentally Sustainable Development Policy Planning Scheme Amendment C73 ...................................................................................................27 9. GENERAL BUSINESS ..................................................................................................27 10. URGENT BUSINESS.....................................................................................................27 CLOSURE OF MEETING TO THE PUBLIC......................................................................... 28

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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

MINUTES ORDINARY MEETING OF COUNCIL

7 SEPTEMBER 2015

The Meeting opened at 7.45pm.

Acknowledgement of the Traditional Owner, the Wurundjeri willam people The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willam people.

Present Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican, Cr Jenny Mulholland.

Apologies Nil

Leave of Absence Nil Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 17 August 2015 Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

CARRIED

Disclosure of Interests Nil Presentation Nil PROCEDURAL MOTION (CO2015/280) Resolution That item 5.2 be considered prior to item 1.1.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

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1. PETITIONS 5.2

COMMUNITY INFORMATION AND SUPPORT SERVICES - INTEGRATED SERVICE MODEL

Ms Angela Snow, Mrs Rosie Bray, Mrs Catherine Thornton & Mr Ian Parker spoke on the item.

EXECUTIVE SUMMARY Council resolved on 5 May 2014 to move toward an integrated community information and support service model with consideration to be given to service locations across the municipality, with preferred service sites being in the north and south moving into the future.

Council resolved to work collaboratively with Banyule Support and Information Centre (BANSIC), Diamond Valley Community Support (DVCS) and Volunteers of Banyule (VOB) as the existing service providers, to facilitate a merger of the three agencies to one new organisation that would deliver the integrated community information and support service across Banyule.

Whilst acknowledging and appreciating the hard work, efforts and good will of all involved to bring the proposed merger to fruition, it became clear from discussions and proposals presented by each of the agencies that a collaborative merger was no longer possible or viable.

Various options have been proposed and given due consideration however it is considered the best way forward to achieve an integrated service delivery model as previously resolved

by Council is via a public tender process with each of the existing agencies invited to apply.

Resolution (CO2015/281) That Council: 1. Formally thank the Committees of Management, their staff and volunteers of the Banyule Support and Information Centre (BANSIC), Diamond Valley Community Support (DVCS) and Volunteers of Banyule (VOB) for their commitment and community service over the years and their participation in the process to date.

2. Defers this item and consider it at its meeting of 21 September 2015.

Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti

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CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

MINUTES ORDINARY MEETING OF COUNCIL

1.1

7 SEPTEMBER 2015

PETITION REGARDING CONCERNS FOR THE PROPOSED APARTMENT DEVELOPMENT AT 112 WATERDALE ROAD, IVANHOE - P1343/2014

Mr Chris Mackenzie & Rev. Deborah Campbell spoke on the item.

Councillor Melican left the Chamber at 8:14 pm.

Councillor Melican returned to the Chamber at 8:15 pm.

EXECUTIVE SUMMARY A petition with 265 signatures has been received in relation to the proposed four-storey apartment building comprising of twenty-one dwellings and a basement car park at 112 Waterdale Road, Ivanhoe (Planning Permit Application No. P1343/2014).

The petition prayer is as follows: We the undersigned, residents and ratepayers, members and attendees of the Ivanhoe Baptist Church which includes the Committee of Management of the Livingstone Community Centre and also its tutors, volunteers and participants, wish to bring to the attention of Council: The planning permit application for a multi-dwelling development (21 dwellings) at 112 Waterdale Road Ivanhoe; application reference number P1343/2014. We have grave concerns that the construction stage of the development, as currently proposed, will place our heritage listed buildings at high risk of damage and significantly undermine our Community Centre’s capacity to deliver our programs and services to the community.

Moreover, the size and overall massing of the proposed 4 storey, double basement building, when completed, will jeopardise our ability to provide a safe and comfortable physical environment that facilities the community’s well-being due to lack of privacy, overshadowing, increased noise, traffic congestion and reduced parking.

We therefore request Banyule Council to: seriously consider our interests and wellbeing which includes the interests and wellbeing of the many hundreds of Banyule City community members who attend our Community Centre programs and activities. We urge you to consider requesting the developer to reduce the overall mass of the building by significantly reducing the number of dwellings and decreasing the footprint of the building.

We also request that the granting of any permit be subject to thorough engineering and risk assessment surveys which will determine the level of risk to our heritage buildings.

Resolution (CO2015/282) That 1.

2.

3.

Council receives and notes the petition.

The issues outlined in the petition be considered as part of the assessment of Planning Permit Application No. P1343/2014.

The lead petitioner be advised of this decision.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

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PROCEDURAL MOTION (CO2015/283) Resolution That item 6.1 be considered prior to item 2.1.

Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland 6.1

CARRIED

14 IVANHOE PARADE, IVANHOE - DECISION FOLLOWING NOTICE OF INTENTION TO SELL

Mr Roger Fyfe, Ms Jane Crone, Ms Gilda May & Janice Kelly spoke on the item.

EXECUTIVE SUMMARY Having considered 76 written submissions, including one petition, and heard from eight submitters, including the primary petitioner at a meeting of Council held on 20 July 2015, it is evident that many people in the community and some members of user groups currently utilising 14 Ivanhoe Parade, Ivanhoe (subject land) do not support the proposed sale of the land and improvements.

There is a compelling reason for proceeding with the sale of the subject land. However, the procurement of concept and detailed designs for the Ivanhoe Community Hub project, including construction timeframes, will be important in providing stakeholders and the community with further evidence of Council’s commitment to delivering a new home for the Ivanhoe arts centre (Hatch Contemporary Arts Space) and meeting space currently occupied

by U3A. Such information will provide stakeholders with a higher degree of comfort and reassurance relative to the issues raised in received submissions.

As a result of the consultative process, and consistent with community sentiment, it is considered that Council should abandon the current Notice of Intention to Sell process and consider reinitiating a new process upon successful preparation and completion of concept and detailed designs associated with the proposed Ivanhoe Community Hub. Resolution (CO2015/284) That: 1.

Council, having heard submitters and considered submissions received in relation to Council’s intention to sell the land and buildings at 14 Ivanhoe Parade Ivanhoe (subject land) in accordance with sections 189 and 223 of the Local Government Act 1989 at its Ordinary Meeting of 20 July 2015, abandons the current Notice of Intention to Sell process associated with the subject site because of uncertainty within the community as to the timing and delivery of the Ivanhoe Community Hub.

2. Council receive a report which seeks to instigate a separate Notice of Intention to Sell process at a future stage, following the preparation of detailed designs for the proposed Ivanhoe Community Hub. 3. Council notify submitters of Council’s decision and the reason for the decision.

4. No tenant be moved out from the Hatch building until the Ivanhoe Community Hub is built.

Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa 6

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

MINUTES ORDINARY MEETING OF COUNCIL

7 SEPTEMBER 2015

ADJOURNMENT (CO2015/285) Resolution That the Meeting be adjourned for 5 minutes.

Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti

CARRIED

The meeting resumed at 9.07pm.

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT 2.1

IMPROVEMENTS TO BURGUNDY STREET, HEIDELBERG

Mr Timothy Peck spoke on the item.

EXECUTIVE SUMMARY At its meeting on 18 August 2014 Council considered a report to pursue a staged approach to implement a 40km/h zone through the core of the Heidelberg Activity Centre pedestrian precinct. This report discusses Stage 2 of the proposed works and specifically works on Burgundy Street, Heidelberg.

A functional design has been prepared for safety and pedestrian improvements to Burgundy Street between Upper Heidelberg Road and Mount Street. The improvements are designed to meet VicRoads requirements for Stage 2 of the Heidelberg 40 km/h zone on this section of Burgundy Street.

Approval is sought to the functional design to facilitate formal discussions with VicRoads for the works and the introduction of a 40 km/h speed limit.

Resolution (CO2015/286) That Council: 1.

Supports ‘in-principle’ the attached functional design layout for pedestrian safety improvements in Burgundy Street, Heidelberg which includes the provision of: • • • • • • • •

Pedestrian footpaths on both sides of Burgundy Street; Three additional safe crossing points to formalise pedestrian movements; Directional signage to guide pedestrians to accepted hospital entrances; Bus priority measures; Additional mid-block bus stops; Kerb realignment to formalise two traffic lanes with reduced lane width; Additional on-street public parking; and Streetscape enhancements.

2.

Notes the Austin Hospital’s aims to minimise the amount of pedestrian traffic entering the hospital through its Emergency Department and minimise disruption to ambulance traffic using Burgundy Street, Heidelberg.

3.

Continue discussions with stakeholders to gain support for the works.

4.

Seek VicRoads formal approval and installation of a 40km/h speed limit on Burgundy

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

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Street, Heidelberg between Upper Heidelberg Road and Mount Street as shown on the attached functional layout plan and request that VicRoads consult with relevant stakeholders including the Austin and Warringal Hospitals and Ambulance Victoria as part of its decision making process.

5.

Pursue opportunities for funding contributions and budget allocations towards the implementation of improvement works in Burgundy Street, Heidelberg as shown on the attached functional design.

6.

Consult with Ambulance Victoria and VicRoads to resolve concerns related to ambulance access into the Emergency Department of Austin Hospital via Burgundy Street, Heidelberg.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon

CARRIED

3. PLANET – ENVIRONMENTAL SUSTAINABILITY Nil 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1

BANYULE ECONOMIC DEVELOPMENT PLAN

EXECUTIVE SUMMARY The draft Economic Development Plan (“the Plan”) establishes Council’s economic development agenda for the next five years, establishing a vision and strategic objectives, accompanied by a two-year action plan. The Plan communicates the role and function of economic development within Banyule and provides clarity on what Council is seeking to achieve and, through the action plan, how Council will deliver it.

Development of the Plan has been based on: • • • • • •

Council’s City Plan commitments and overall policy direction, provided by the Place and People policies; Reflecting on successful economic development programs and initiatives delivered by Council, or in partnership with others; Consulting with key stakeholders, including directly with businesses; Understanding the shape of the local economy, and its dominant and emerging trends including growth, industry focus and the labour market; Analysis of the key issues, including changes in the retail sector, and; Identification of challenges, strengths and opportunities.

Ultimately the Plan sets a framework for continuing Council’s successful programs and initiatives in shopping centres, business support and regional economic development, while setting foundations to strengthen the future agenda, including; investment attraction for target areas, and partnerships to benefit the labour market.

Council approved a formal consultation process at its 6 July 2015 meeting, which attracted a broad range of constructive and positive comments and feedback. This report summarises the consultation process and seeks adoption of the final Plan.

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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

MINUTES ORDINARY MEETING OF COUNCIL

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Resolution (CO2015/287) That Council: 1. Adopts the Banyule Economic Development Plan 2015 to 2020 (August 2015), and accompanying Action Plan 2015 to 2017.

2. Receives a progress report on implementation of the Plan and Action Plan in advance of its anticipated refresh in 2017.

Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale

4.2

CARRIED

GRIMSHAW STREET AND FLINTOFF STREET, GREENSBOROUGH - PROPOSED TRAFFIC TREATMENT

EXECUTIVE SUMMARY At its meeting on 15 December 2014 Council resolved to discuss the safety concerns at the intersection of Grimshaw Street and Flintoff Street, Greensborough with the State Member for Bundoora.

This report discusses the proposed concept design for infrastructure works to address road safety concerns.

The design has been prepared to provide safer crossing opportunities for pedestrians and a road environment that encourages motorists to drive at 40km/h.

In principle support is sought for the functional design to facilitate formal discussions with VicRoads for the works to be completed in the next two years.

Resolution (CO2015/288) That: 1.

Council Provides ‘in-principle’ support for the safe pedestrian crossing across Grimshaw Street and Flintoff Street, Greensborough.

2.

The Ward Councillor, other interested Councillors, Council staff, the State Member for Bundoora and VicRoads meet to agree on a preferred design, including a signalised crossing on Grimshaw Street, Greensborough.

Moved: Cr Mark Di Pasquale Seconded: Cr Rick Garotti

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

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4.3

7 SEPTEMBER 2015

PROPOSED MULTI DWELLING DEVELOPMENT AT 28 BONAR STREET, HEIDELBERG HEIGHTS (P618/14)

Mr Marius Vogl spoke on the item.

EXECUTIVE SUMMARY The proposal is for the development of the land for the construction of three dwellings. The application is part of the Olympia Housing Initiative, which is a ten year housing renewal program by the Department of Health and Human Services.

The design comprises of three dwellings in a tandem arrangement, with two of the dwellings being double storey and the third dwelling to the rear being of single storey configuration.

The proposal also seeks to remove two trees which require a permit from the site.

Public notification of the proposal was carried out, with five objections being received. The proposal was subsequently re-advertised following amendments to the plans by the applicant. Following the second round of advertising, a consultation meeting was convened.

It is considered that the proposal incorporates an appropriate level of compliance with State and Local planning policies (including the Residential Neighbourhood Character Policy) and with ResCode and that the application should be supported with appropriate conditions.

Resolution (CO2015/289) That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987 resolves to issue a Notice of Decision to Grant a Planning Permit in respect of Application No. P618/2014 for the development of the land for the construction of three (3) dwellings and removal of vegetation on land subject to a Vegetation Protection Overlay (VPO5) at 28 Bonar Street HEIDELBERG HEIGHTS subject to the following conditions: Plans 1.

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Before the development permitted by this permit starts, amended plans to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of the permit. The plans must be drawn to scale with dimensions and three copies must be provided. The plans must be generally in accordance with the amended advertised plans submitted on 27 February 2015 with the application but modified to show: (a)

Provision of a carport for Dwelling 2, and the deletion of the south facing ground floor stairway and W.C. windows so as to ensure compliance with any fire rating contained within applicable building code;

(b)

The dimensions of the carport for Dwelling 1 modified to comply with Clause 52.06 – Car Parking of the Banyule Planning Scheme;

(c)

The driveway to be finished in muted tones pursuant to Clause 22.02 Residential Neighbourhood Character policy of the Banyule Planning Scheme;

(d)

The existing fence along the west (side) boundary shown to be retained along its entire length;

(e)

Provision of one (1) Eucalyptus scoparia (Wallangarra White Gum) within the secluded private space area allocated to Unit 2. This tree must be located as close as practicable to the west (side) boundary of the site, with the storage shed

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

MINUTES ORDINARY MEETING OF COUNCIL

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and clothes line being relocated elsewhere within the secluded private open space area; (f)

Provision of at least one (1) Eucalyptus leucoxlon (Euky Dwarf) within the western side of the secluded private open space area allocated to Unit 3;

(g)

Landscaping as required by Condition 2 of this permit;

(h)

Engineering plans showing a properly prepared design with computations for the internal drainage and method for of disposal of stormwater from all roofed areas and sealed areas including: (i)

The internal drainage and method of disposal of stormwater from all roofed areas and sealed areas including the use of an on-site detention system;

(ii)

The internal drainage and method of disposal of stormwater from all roofed areas and sealed areas;

Please note the Engineering plans must show all protected and/or retained trees on the development site, on adjoining properties where tree canopies encroach the development site and along proposed outfall drainage and roadway alignments (where applicable) and every effort must be made to locate services away from the canopy drip line of trees and where unavoidable, details of hand work or trenchless installation must be provided.

2.

(i)

The Tree Preservation Fencing in accordance with Condition 13 of this permit;

(j)

Landscape and tree zones to be clearly marked with hatching, colour coding or similar and distinguished from useable open space areas;

(k)

A plan notation indicating that no building works or facilities are to be provided within the dedicated landscape areas

The development permitted by this permit must not be commenced until a satisfactory detailed landscaping plan is submitted to and approved by the Responsible Authority.

Such plan must be prepared by a person suitably qualified or experienced in landscape design and shall include: (a)

Details of planting within areas of open space;

(b)

The identification of existing vegetation (which is not intended to be removed), and nomination of vegetation for removal throughout the site;

(c)

Retention of two existing medium-large trees in the site frontage;

(d)

Provision of formed garden beds with edging around the landscape zone within the front setback to prevent cars parking within those areas

(e)

Planting adjacent to driveways and within landscaping zones to consist of varying heights and species;

(f)

A plan notation indicating that no building works or facilities are to be provided within the dedicated landscape areas;

(g)

Tree planting in accordance with Conditions 1(e) and 1(f) of this Permit;

(h)

Provision of replacement planting for vegetation that is to be removed including a minimum of 2 medium canopy trees (mature height of at least 8m) within the front setback area together with understorey and screen vegetation throughout the site;

(i)

An indigenous and/or drought tolerant planting theme;

(j)

A schedule of all proposed trees, shrubs and ground cover, which includes the location and size at maturity of all plants, the botanical names of such plants and the location of all areas to be covered by grass, lawn or other surface material as

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

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specified; (k)

Location and details of paving, steps, retaining walls, water tanks, clotheslines, fence design details and other landscape works including cut and fill; and

General 3.

The development as shown on the endorsed plans or described in the endorsed documents must not be altered or modified except with the written consent of the Responsible Authority.

4.

Unless otherwise agreed in writing by the Responsible Authority the development permitted by this permit must not be occupied until the development has been completed to the satisfaction of the Responsible Authority in accordance with the permit and endorsed plans (including, but not limited to built form and layout, parking, landscaping, drainage, street numbering, replacement of street trees).

Amenity 5.

The development permitted by this permit must not, in the opinion of the Responsible Authority, adversely affect the amenity of the locality.

Urban Design / External Appearance 6.

All external materials, finishes and paint colours are to be to the satisfaction of the Responsible Authority.

7.

The walls of the development on the boundary of adjoining properties must be cleaned and finished in a manner to the satisfaction of the Responsible Authority.

Car Parking / Access 8.

Areas set aside for the parking of vehicles together with the aisles and access lanes must be properly formed to such levels that they can be utilised in accordance with the endorsed plans and must be drained and provided with an all-weather seal coat. The areas must be constructed, drained and maintained in a continuously useable condition to the satisfaction of the Responsible Authority.

9.

Areas set aside for the parking and movement of vehicles as shown on the endorsed plan(s) must be made available for such use and must not be used for any other purpose.

10.

Vehicular access or egress to the subject land from any roadway or service lane must be by way of a vehicle crossing constructed in accordance with Council’s Vehicle Crossing Specifications to suit the proposed driveway(s) and the vehicles that will use the crossing(s). The location, design and construction of the vehicle crossing(s) must be approved by the Responsible Authority. Any existing unused crossing(s) must be removed and replaced with concrete kerb, channel and naturestrip to the satisfaction of the Council prior to occupation of the building. All vehicle crossing works are to be carried out with Council Supervision under a Memorandum of Consent for Works which must be obtained prior to commencement of works.

Tree Protection / Landscaping 11.

Except with the further written consent of the Responsible Authority, no vegetation (other than that indicated on the endorsed plan, or exempt from planning permission under the provisions of the Banyule Planning Scheme) shall be damaged, removed,

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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

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destroyed or lopped.

12.

Unless otherwise agreed in writing by the Responsible Authority, the landscaping areas shown on the endorsed plans must be used for landscaping and no other purpose and any landscaping must be maintained to the satisfaction of the Responsible Authority, including that any dead, diseased or damaged plants are to be replaced.

13.

Unless otherwise agreed in writing by the Responsible Authority, prior to the commencement of works (including demolition) on the site Tree Preservation Zones must be established around the street tree on the site frontage and the two Mirror bushes located on the adjoining property to the east. You must contact Council’s Development Planning Arborist on 9457- 9878 once the Tree Preservation Fencing is erected so that an inspection of the fencing can be carried out. Once installed and inspected the Tree Preservation Zones must be maintained to the satisfaction of the Responsible Authority, and meet the following requirements: (a)

Extent Tree Preservation Zones shall be provided in the following locations: •

Around the tree protection zones of the street tree, and the two Mirror bushes located on the property to the east where they extend into the subject site.

Weed control Any weeds located within the Tree Preservation Zone are to be removed and the area mulched with 100mm of composted coarse grade woodchips. (b)

(c)

Fencing (i)

Vegetation Preservation fences with a minimum height of 1.2 to 1.5 metres and of chain mesh or like fence with 1.8 metre posts (e.g. treated pine) or like support every 3-4 metres and a top line of high visibility plastic hazard tape must be erected around the perimeter of the zone.

(ii)

The posts must be strong enough to sustain knocks from on site excavation equipment.

(iii)

The fences must not be removed or relocated without the prior consent of the Responsible Authority.

Signage Fixed signs are to be provided on all visible sides of the Tree Preservation Fencing, stating “Tree Preservation Zone – No entry without permission from the City of Banyule”.

(d)

Irrigation The area must be irrigated during the summer months with 1 litre of clean water for every 1 cm of trunk girth measured at the soil / trunk interface on a weekly basis.

(e)

Access to Tree Preservation Zone (i) (ii)

(iii)

No persons, vehicles or machinery are to enter the Vegetation Protection Zone except with the consent of the Responsible Authority; No fuel, oil dumps or chemicals are allowed to be used or stored within the Vegetation Preservation Zone and the servicing and re-fuelling of equipment and vehicles must be carried out away from the root zones; No storage of material, equipment or temporary building is to take place

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

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(iv)

7 SEPTEMBER 2015

within the Vegetation Preservation Zone; Nothing whatsoever, including temporary services wires, nails, screws or any other fixing device, is to be attached to any tree.

NOTE: Requests for consent of the Responsible Authority (City of Banyule) pursuant to this Condition should be directed to Council’s Arborist – Development Planning on 9457 9878. Consent for the conduct of works within the Tree Protection Zone, where granted, may be subject to conditions. Such conditions may include a requirement that: • Any underground service installations within the Tree Protection Zone be bored to a depth of 1.5 metres; • All root excavation be carried out by hand digging or with the use of ‘AirExcavation’ techniques; • Roots required to be cut are to be severed by saw cutting and undertaken by a qualified arborist.

Or other conditions, as relevant, to ensure the ongoing health and stability of the subject tree/s.

Time Limits 14.

In accordance with section 68 of the Planning and Environment Act 1987, this permit will expire if one of the following circumstances applies: (a) The development is not commenced within two years of the date of this permit; (b) The development is not completed within four years of the date of this permit.

In accordance with section 69 of the Planning and Environment Act 1987, the Responsible Authority may extend the periods referred to if a request is made in writing: (a)

Before the permit expires, or

(b)

Within six months afterwards, or

(c)

Within 12 months afterwards if the development started lawfully before the permit expired.

PERMIT NOTES (A)

Expiry of Permit In the event that this permit expires or the subject land is proposed to be used or developed for purposes different from those for which this permit is granted, there is no guarantee that a new permit will be granted. If a permit is granted then the permit conditions may vary from those included on this permit having regard to changes that might occur to circumstances, planning scheme provisions or policy.

(B)

Additional approvals required Building Permit Required A Building Permit must be obtained prior to the commencement of any works associated with the proposed development.

Building over Easements

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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

MINUTES ORDINARY MEETING OF COUNCIL

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No structure (including but not limited to sheds, retaining walls, eaves, water tanks, paving and landings) shall be built over any easement on the subject land except with the consent of the relevant Responsible Authority. Build over Easement approval is required for the proposed patio, rainwater tank and shed sown over the easement.

Footing details and angle of repose must be shown with regard to the stormwater drain in the easement. A minimum of 600mm must be kept from the stormwater drain.

Access to Council Reserve No permission can be granted either temporary or otherwise by Council and/or its employees with respect to access to the adjacent Council owned land (including the road reserve) for any purposes relating to the proposal (eg. parking of surplus vehicles, delivery of materials etc.), without application being made for the requisite permit (ie.

Local Law Permit).

Supervision of works undertaken on Council Assets Council’s Construction Department must supervise all works undertaken on Council assets within private property, Council Reserves, easements, drainage reserves and/or road reserves, including connection of the internal drainage system to the existing Council assets. Prior to the commencement of any works, an application must be made and a permit received for: •

A “Memorandum of Consent for Works” for any works within the road reserve; and/or

•

A “Drainage Connection Permit” for any works other than within a road reserve. .

Asset Inspection Fee Prior to the commencement of building works on site in accordance with Local Law 1, a non-refundable Asset Inspection Fee is payable to Council for the inspection of existing Council assets. For further information in relation to this process and the relevant fee please contact Council’s Construction Department on 9490 4222.

Provision of Street Tree For the required process and any information concerning the provision of a street tree, enquiries should be directed to Banyule Tree Care Department.

(C)

Ongoing restrictions Tree Protection Zones Requests for the consent or approval of tree protection measures pursuant to Condition 13 should be directed to Council’s Arborist – Development Planning on 9457 9878.

Consent for the conduct of works within the Tree Protection Zone, where granted, may be subject to conditions. Such conditions may include a requirement that: •

Any underground service installations within the Tree Protection Zone be bored to a depth of 1.5 metres;

•

All root excavation be carried out by hand digging or with the use of ‘AirExcavation’ techniques;

•

Roots required to be cut are to be severed by saw cutting and undertaken by a qualified arborist.

Or other conditions, as relevant, to ensure the ongoing health and stability of the subject tree/s.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

15

MINUTES ORDINARY MEETING OF COUNCIL

(D)

7 SEPTEMBER 2015

Action on/for completion Completion of Development Immediately upon completion of the development permitted by this permit, the owner or developer of the subject land must notify Council’s Development Planning Section that the development is complete and complies with all requirements of the permit. The development will then be inspected to ensure compliance.

An early inspection process will ensure that the subdivision approvals including the Statement of Compliance can be issued without delay.

Street Numbering Please note that property addresses are allocated by Council. This is usually formalised at the time of the issue of a certified plan, however it is Council’s intention to number the proposed allotments as follows: Unit 1: Unit 2: Unit 3:

1/28 Bonar Street HEIDELBERG HEIGHTS 2/28 Bonar Street HEIDELBERG HEIGHTS 3/28 Bonar Street HEIDELBERG HEIGHTS

A street number of 100mm minimum height and contrasting in colour to its background, must be fixed at the front boundary of the property and as near as practicable to, or on the letterboxes in accordance with Council’s Street Numbering Policy. Separate unit numbers of 75mm minimum height must be placed adjacent to the front entrance of each dwelling. Such numbers must be clearly legible from the access driveway.

(E)

Previous Planning Approvals This Planning Permit must be read in conjunction with previous permits that may affect the site.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon

4.4

CARRIED

URBAN PLANNING AND BUILDING ACTIVITIES

EXECUTIVE SUMMARY This report presents and provides commentary on the activities for 2014-2015 of Urban Planning and Building (consisting of Development Planning, Strategic Planning and Banyule Building Permits and Inspections (BPi)).

For Development Planning, detail is provided in relation to applications received and determined, the backlog of undetermined applications, processing timeframes, planning investigations and infringements and planning appeals. Key highlights and challenges from the 2014-15 financial year include: • An 18% increase in the number of applications being determined compared *with the 2013-14 financial year.

• Introduction of the new VicSmart application process with around 50% of all VicSmart applications being processed within 10 days and approximately 40% within 30 days.

• A 15% decrease in multi-dwelling applications being lodged compared with the 201314 financial year.

• A drop in resolution of planning investigations of 54%.

• A 17% increase in the number of appeals lodged at the Victorian Civil and 16

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

MINUTES ORDINARY MEETING OF COUNCIL

•

7 SEPTEMBER 2015

Administrative Tribunal against planning decisions.

Continued growth in the number applications for tree removal and pruning with an increase of approximately 15% in the 2014-15 year over the previous year.

The Development Planning team have also considered the resourcing and structure in response to the Council resolution of 25 May 2015. This is detailed in the activities report along with a number of service improvements and streamlining initiatives. The basis for a new $400 service fee is also outlined to simplify the administration of the planning process by reducing the number of transactions required.

Strategic Planning have seen the conclusion to the Ivanhoe Structure Plan while delivering the Picture Watsonia Vision. The team have also made substantial progress in relation to Urban Design Guidelines for a number of precincts within the Greensborough Activity Centre which will form the basis of a Planning Scheme Amendment Exhibition while managing the Special Building Overlay up to a Planning Panel which was convened in July 2015.

BPi has continued to generate a profit for Council, by operating a business building surveying arm, as well as subsidising the statutory Building Regulation requirements of the building service. Profit for the year exceeded expectations, highlighting the efforts of the building team in continuing to perform at a high level, while maintaining a quality service. Banyule BPi is now in the final year of a five year business plan and development of the next five year business plan is well underway. Highlights from the 2014-15 financial year include: • Most successful Council in Victoria with regard to Building Permit applications and profitability.

• Continued growth in operating profit with $354,629 reported for the 2014/15 financial year.

•

Conducted comprehensive investigation and follow up on outstanding swimming pool permits within the municipality, as reported by the Victorian Building Authority.

•

Acquired several new industry clients through word of mouth referral and building a reputation in the building industry.

•

Reached final stage of development of electronic record storage plan for external private building surveyor Building Permit lodgements.

Resolution (CO2015/290) That: 1.

Council notes this report including the process improvements detailed in relation to Development Planning.

2.

A new planning service fee of $400 be introduced to enable a ‘flat fee’ for public notification of appropriate medium density planning applications.

Moved: Cr Rick Garotti Seconded: Cr Tom Melican

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

17

MINUTES ORDINARY MEETING OF COUNCIL

7 SEPTEMBER 2015

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE 5.1

CHELSWORTH PARK: COMMUNITY REFERENCE GROUP UPDATE

EXECUTIVE SUMMARY In November 2014 Council entered into the lease of Chelsworth Park with Ivanhoe Grammar School (IGS). This report considers the formalisation of the Community Reference Group (CRG) which is a requirement within the lease.

The CRG will provide a formal mechanism for Council to consult with key stakeholders on the use, maintenance and development of Chelsworth Park.

The Expression of Interest (EOI) was advertised for two weeks beginning 3 August 2015.

Nominations closed 18 August, (3) nominations for the CRG were received and (2) nominations meet the Selection Criteria included in the Expression of Interest document.

Once the community representatives for the CRG are approved by Council, a CRG meeting will be scheduled for October 2015.

Resolution (CO2015/291) That Council; 1.

Endorse the Chelsworth Park Community Reference Group Terms of Reference.

2.

Appoint the following persons, Stephen Vincent and Bill Hopper, to the Chelsworth Park Community Reference Group.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon

18

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

MINUTES ORDINARY MEETING OF COUNCIL

5.3

7 SEPTEMBER 2015

INCLUSION, ACCESS AND EQUITY ACHIEVEMENTS REPORT

EXECUTIVE SUMMARY The Inclusion, Access and Equity Achievements Report 2014/15 (Attachment 1) captures the highlights from the first year of Council’s work in Inclusion, Access and Equity.

The Inclusion Access and Equity Framework guides how Council works with diverse communities in Banyule.

The framework is supported by four specific plans: • Multicultural Plan 2014-17 • Disability Action Plan 2014-16 • Lesbian, Gay, Bisexual, Transgender and Intersex (LGBTI) Plan 2014-17 • Aboriginal and Torres Strait Islander Plan 2014-17 Resolution (CO2015/292) That Council 1. Note the Inclusion, Access and Equity Achievements Report 2014/15, and 2. Continue implementing the actions of the Multicultural Plan, Disability Action Plan, LGBTI Plan and Aboriginal and Torres Strait Islander Plan and work alongside the community on projects and activities that assist diverse communities.

Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland

CARRIED

6. PERFORMANCE - USE OUR RESOURCES WISELY 6.2

ASSEMBLY OF COUNCILLORS

EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) b)

the subject of a decision of the Council or; subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council.

RECORD OF ASSEMBLIES

1

Date of Assembly:

10 August 2015

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

19

MINUTES ORDINARY MEETING OF COUNCIL

2

Type of Meeting:

Confidential Councillor Briefing

Matters Considered:

1.

2.

3.

Councillors Present:

Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Peter Utri – Acting Director Corporate Services Joseph Tabacco – Manager Property & Economic Development Jeanette Kringle – Coordinator Property

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

12 August 2015

Type of Meeting:

Banyule Environmental Advisory Committee (BEAC)

Matters Considered:

• • • • • •

20

7 SEPTEMBER 2015

Contractual Matters Contractual Matters Contractual Matters

Environmental Sustainability Grants 2015 – Reviewed Guidelines & Applications Change Makers Event – Evaluation Role for BEAC members A Complex Problem Requires a Complex Solution – Carbonisation Electric Buses in China & the Integrated Transport Plan Sustainable House Day – 13 September Spring Outdoors Program

Councillors Present:

Steven Briffa Craig Langdon

Staff Present:

Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Fleur Anderson – Environmental Officer

Others Present:

Community Representatives: Alan Leenaerts (Interim Chair) Matt Hall, Peter Castaldo Kate Roberts Johnathan Thom Denise Fernando

Conflict of Interest:

Nil

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

MINUTES ORDINARY MEETING OF COUNCIL

3

7 SEPTEMBER 2015

Date of Assembly:

17 August 2015

Type of Meeting:

Councillor Briefing

Matters Considered:

Items on the Council Agenda for the Ordinary Meeting of 17 August 2015 as listed below: 2.1

2016-2017 Community Sport Infrastructure Fund 3.1 Procurement Policy 4.1 Review of the Heritage Act 1995 4.2 Banksia Community Stadium: Community Consultation 4.3 Extension of time to planning permit for a mixed use development at 40 Upper Heidelberg Road, Ivanhoe 5.1 Council Meeting Dates for 2016 6.1 22 and 24 Peters Street Watsonia Proposed Sale of Land 6.2 Service Level Agreement - NORTH Link 6.3 Further Submission to Essential Services Commission 6.4 Items for Noting 6.5 Assembly of Councillors 7.1 Sealing of Documents 8.1 Traffic Investigation - Frye Street, Meakin Street and Trist Street, Watsonia North 8.2 Local Council Motion of Support - Marriage Equality 9. General Business • Panel National Womens Meeting • Graffiti Management Strategy Launch 11.

11.1 11.2 11.3

Confidential Contractual matters Contractual matters & legal advice Contractual matters

Councillors Present:

Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Peter Utri – Acting Director Corporate Services Geoff Glynn – Director Assets & City Services Vivien Ferlaino – Governance Coordinator Joseph Tabacco – Manager Property & Economic Development

Others Present:

Nil

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

21

MINUTES ORDINARY MEETING OF COUNCIL

4

5

22

7 SEPTEMBER 2015

Conflict of Interest:

Nil

Date of Assembly:

6 August 2015

Type of Meeting:

Banyule Multicultural Advisory Meeting (BMAC)

Matters Considered:

Business Arising • Update – Extension of Racism. It Stops With Me Campaign • Update – Submission regarding reforms to Australian Citizenship • Support to Refugees and Asylum Seekers in Banyule • Banyule Integrated Transport Plan 2035 • Summary of Survey Results on year one of the Committee • Multicultural Plan – Achievements Report • Presentation – Voices Against Bigotry

Councillors Present:

Steven Briffa Mark Di Pasquale

Staff Present:

Allison Beckwith – Director Community Programs Theonie Tacticos – Team Leader Community & Social Planning India Mortlock – Community & Social Planner Kathleen Petras – Transport Engineer

Others Present:

Albert Fatileh Beverly Moss George Giuliani Simeon Yang Essan Dilleri Rosemary Crosthwaite Maxine Mathews Ryoko Williams Gillian Hirst Uma Vijay

Conflict of Interest:

Nil

Date of Assembly:

11 August 2015

Type of Meeting:

Lesbian Gay Bisexual Transgender Intersex (LGBTI) Advisory Committee

Matters Considered:

Business Arising • Invitation to Jenny Macklin to attend meeting • Council Support for Marriage Equality • Supporting businesses to engage the LGBTI Community • LGBTI Plan Achievements Report • Midsumma Festival 2016 • Emerging Advocacy Issues

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

MINUTES ORDINARY MEETING OF COUNCIL

7 SEPTEMBER 2015

Councillors Present:

Craig Langdon Jenny Mulholland

Staff Present:

Allison Beckwith – Director Community Programs Theonie Tacticos – Team Leader Community & Social Planning India Mortlock – Community & Social Planner

Others Present:

Nicole Coad Sharelle Rowe Rachel Jovic Karen Joy Mccoll Meaghan Holden Samantha Soggee Paul Wiseman

Conflict of Interest: Resolution (CO2015/293)

Nil

That the Assembly of Councillors report be received.

Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland

6.3

CARRIED

CONTRACT FOR PROVISION OF ONSITE PUBLIC NOTIFICATION OF PLANNING PERMIT APPLICATIONS

Mr Roger Fyfe spoke on the item.

EXECUTIVE SUMMARY A new public notification process for the placement of onsite notification signage was introduced in February 2013 for Planning Permit Application Notices. The process has resulted in service improvements and administration efficiencies. However, the estimated expenditure of the contract associated with this service will exceed the thresholds set out in Banyule’s Procurement Policy.

A public tender process has been undertaken and following evaluation of two tenders, it is recommended that Council award the contract to Planning Notices R Us. Resolution (CO2015/294) That the item be considered in the confidential section of the Council Meeting as the information contained in this Council report is designated as confidential information in accordance with Section 77(2)(c) and Section 89(2) of the Local Government Act 1989 (as amended); as it relates to contractual matters.

Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

23

MINUTES ORDINARY MEETING OF COUNCIL

6.4

7 SEPTEMBER 2015

PROCUREMENT OF ENERGY SOURCES

EXECUTIVE SUMMARY Council relies on the availability of electricity and natural gas to ensure the successful operation of its many facilities and the continued safety provided by public lighting.

The ability to purchase reliable energy sources at the most cost effective price is critical in ensuring that Council’s operational expenses are minimised.

Council has historically utilised the separate Procurement Australia collaborative contracts for provision of: • • •

electricity for large and small sites natural gas for large and small sites electricity for public lighting

Each of these existing Procurement Australia contracts are due to expire between now and 31 July 2016.

Procurement Australia proposes to aggregate all these services into the one tender.

This report seeks Council’s approval to participate in the Procurement Australia proposed tender for the provision of energy for the next 2 years with the option to extend by a further 1 year. Each of these existing Procurement Australia contracts are due to expire between now and 31 July 2016.

Procurement Australia proposes to aggregate all these services into the one tender.

This report seeks Council’s approval to participate in the Procurement Australia proposed tender for the provision of energy for the next 2 years with the option to extend by a further 1 year.

Resolution (CO2015/295) That Council agrees to participate in the Procurement Australia energy services tender and subject to acceptable tenders being received, execute the Energy Services Agreements.

Moved: Cr Tom Melican Seconded: Cr Steven Briffa

CARRIED

7. SEALING OF DOCUMENTS Nil

24

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

MINUTES ORDINARY MEETING OF COUNCIL

7 SEPTEMBER 2015

8. NOTICES OF MOTION 8.1

BUSKING PILOT PROJECT

Cr Rick Garotti submitted a Notice of Motion.

Resolution (CO2015/296) That: 1.

Council investigate the development and initiation of a project to trial busking in the Watsonia Shopping Centre, which may consider: a) Noise, nuisance and other environmental impacts on traders, shoppers and visitors to shopping centres; b) Ongoing viability, including fees and charges; c) Quality assurance, including securing performers that meet defined expectations.

2.

The investigations should occur in consultation with Council and the Watsonia Traders Association.

Moved: Cr Rick Garotti Seconded: Cr Steven Briffa

8.2

CARRIED

NATIONAL ALLIANCE FOR GAMBLING REFORM

Cr Tom Melican submitted a Notice of Motion.

Resolution (CO2015/297) “That Council consider becoming an ‘Alliance Supporter’ of the Alliance for Gambling Reform and a report be presented back to Council on the details of the Alliance program and the campaign plan.”

Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

25

MINUTES ORDINARY MEETING OF COUNCIL

8.3

7 SEPTEMBER 2015

TRANSPORT ISSUES IN BANYULE

Cr Tom Melican submitted a Notice of Motion.

Resolution (CO2015/298) That Council write to: 1. The Minister for Roads and Road Safety and the Chief Executive Officer of VicRoads requesting to meet with them to discuss: a) b)

Traffic and road safety issues within Banyule in general; and A process to develop short, medium and long term plans to address traffic and safety issues within Banyule.�

2. All Local Legislative Assembly Members of Parliament regarding this matter.

Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland

8.4

CARRIED

50TH ANNIVERSARY OF THE BATTLE OF LONG TAN (VIETNAM VETERANS DAY)

Cr Craig Langdon, Cr Steven Briffa & Cr Jenny Mulholland submitted a Notice of Motion.

Resolution (CO2015/299) “That: 1. Council investigate with Anzac House, all the local RSL's and Vietnam Veterans groups how best to commemorate the 50th Anniversary of the Battle of Long Tan (Vietnam Veterans Day) on August 18th 2016 within the City of Banyule.

2. A Report be presented back to Council including an investigation on: (a) participation (by invitation) to all local RSL Vietnam Veterans to march down Burgundy Street as part of the Banyule Festival. (b) a display in the lead up to Vietnam Veterans Day (similar to the Anzac event at the Hatch this year) (c) a display of 520 white crosses to honour those who died in the Vietnam conflict both in the North and the South of the City at possible locations like Petrie Park in Montmorency and Remembrance Park in Heidelberg/Eaglemont. (d) a covering page (wrap around) based on the successful Anzac Banner be published to commemorate the 50th Anniversary. (e) two time capsules which can be dedicated on 18th August 2016 commemorating the events of the 50th Anniversary. The capsules be placed in the Parks where the crosses have been displayed with a notion indicating they be opened every 25 years. (f) that two or three commemorate display signs be installed in the Parks reflecting on the history of the Vietnam War. Associated memorabilia may also be considered. (g) that groups like the Men's Sheds, Local Schools and the Scouts be approached to make the 1040 white crosses required and the possible placement of them in the parks. (h) a celebration for our Vietnam Veterans to be held in the Great Hall (i) a Banyule coaster with the 50th anniversary logo to commemorate the occasion

26

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

MINUTES ORDINARY MEETING OF COUNCIL

(j) 3.

refer any estimated costs to be funded in the 2016/17 budget.

Further consideration is given to commemorate the 75th anniversary of the end of WW11 in 2020 in an area associated with Watsonia and Malahang Reserve in West Heidelberg.

Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa 8.5

7 SEPTEMBER 2015

CARRIED

ILLEGAL TREE REMOVAL

Mr Roger Fyfe spoke on the item.

Cr Craig Langdon submitted a Notice of Motion.

Resolution (CO2015/300) “That Council: 1.

Write to the Minister for Planning expressing concern that the penalties under the Planning Environment Act 1987 are not an adequate deterrent when illegal tree removal is undertaken to obtain a development advantage.

2.

Continue to apply the Planning and Building Enforcement Framework in situations where illegal tree removal is undertaken.

3.

Consider further proactive enforcement campaigns to discourage tree removal including reinforcement of the planning requirements and penalties in Councillor Ward News, social media and editorial opportunities.”

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon 8.6

CARRIED

ENVIRONMENTALLY SUSTAINABLE DEVELOPMENT POLICY PLANNING SCHEME AMENDMENT C73

Cr Craig Langdon submitted a Notice of Motion.

Resolution (CO2015/301) “That the Mayor form a joint deputation with its five council partners to the Minister for Planning urging the approval of the Environmentally Sustainable Development (ESD) Amendment C73, submitted on 3 July 2014.”

Moved: Cr Steven Briffa Seconded: Cr Wayne Phillips

CARRIED

9. General Business Nil 10. Urgent Business Nil

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015

27

MINUTES ORDINARY MEETING OF COUNCIL

7 SEPTEMBER 2015

Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1 & 6.3.

Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland

CARRIED

The Meeting was adjourned at 10.22pm.

The Meeting was closed to the public at 10.27pm.

DATED:........................... DAY OF ........................... 2015

.............................................

MAYOR

28

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 21 September 2015