Banyule City Council 21 September 2015Ordinary Agenda

Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 21 September 2015 commencing at 7.45pm Following the public forum commencing at approximately 7.30pm and may be extended to 8pm if necessary.

AGENDA

Acknowledgement of the Traditional Owner, the Wurundjeri willam people "Our meeting is being held on the Traditional Land of the Wurundjeri willam people and, on behalf of Banyule City Council, I wish to acknowledge them as the Traditional Owners. I would also like to pay my respects to the Wurundjeri Elders, past and present, and to the Elders of other Aboriginal peoples who may be here today” Apologies and Leave of Absence

Confirmation of Minutes Ordinary Meeting of Council held 7 September 2015 Disclosure of Interests 1. Petitions 1.1 Petition regarding Permanent Road Closure on Leith Walk, Macleod .................................................................................................................. 5 REPORTS: 2. People – Community Strengthening and Support 2.1 Road Safety programs and initiatives undertaken by Council in 2014/15................................................................................................................... 9 2.2 Electronic Gaming Machines - Investigation into Local Planning Policy and Cap on Numbers ................................................................................. 15 3. Planet – Environmental Sustainability Nil 4. Place – Sustainable Amenity and Built Environment

AGENDA (Cont’d) 4.1 4.2 4.3 4.4 4.5 4.6

Children's Crossing at Fernside Avenue, Briar Hill ................................................ 19 Bell Street Mall - Traders' Parking Permits ............................................................ 24 Banyule Flats and Warringal Parklands Heritage Considerations ......................... 30 North East Link - Quarterly Report ........................................................................ 34 Greensborough Activity Centre next phase of Development ................................. 38 Carols by Candlelight Location Option For 2015 and 2016 ................................... 49

5. Participation – Community Involvement in Community Life 5.1 Advocacy Report 1 January 2015 - 30 June 2015................................................. 53 5.2 Heidelberg Park Pavilion - Capital Works Project.................................................. 57 5.3 Community Information and Support Services - Service Model ............................. 60 6. Performance - Use Our Resources Wisely 6.1 Scouts Association of Australia Victorian Branch - Lease ..................................... 67 6.2 Creation of Plantation Lane................................................................................... 71 6.3 Proposed road Discontinuance and Sale of Land - Section of Pimelea Lane at the rear of 43 Haig Street, Heidelberg Heights ........................... 78 6.4 Proposed Discontinuance and Sale of Section of Road (RW028) Adjacent to the Rear of 4/98 Lower Heidelberg Road Ivanhoe .............................. 84 6.5 157 Wungan Street Macleod - Notice of Intention to Lease .................................. 90 6.6 Certification of the Financial Statements and Performance Statement for the year ended 30 June 2015 ......................................................... 94 6.7 Items for Noting .................................................................................................... 99 6.8 Assembly of Councillors ...................................................................................... 105 7. Sealing of Documents Nil 8. Notices of Motion 8.1 Community Consulation for a Community Garden .............................................. 109 8.2 Babarrbunin Beek - Aboriginal Commemorative walk ......................................... 110 8.3 One Flintoff to reflect history of City of Banyule and Shire of Diamond Valley................................................................................................... 112 8.4 Active Reserves Redevelopment Program.......................................................... 113 8.5 Protection for Victims of Crime ............................................................................ 114 9. General Business 10. Urgent Business Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering the following confidential matter 11. Confidential Matters 11.1 contractual matters 11.2 contractual matters; AND legal advice 11.3 contractual matters s:

Matters Discussed in Camera

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AGENDA (Cont’d) That all confidential matters and reports related to the above items remain confidential unless otherwise specified.

Closure of Meeting

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1.1

PETITION REGARDING PERMANENT ROAD CLOSURE ON LEITH WALK, MACLEOD

Author:

Walter Yew - Transport Engineer, City Development

Ward:

Ibbott

File:

F2015/57

EXECUTIVE SUMMARY A petition with 76 signatures from local residents of Macleod was received in July and August 2015 requesting a permanent road closure of Leith Walk, between Munro Street and Braid Hill Road.

The petition prayer is as follows: “We the undersigned, residents and ratepayers of Banyule City wish to bring to the attention of Council: With the increased pedestrian usage in Leith Walk as the result of increased infill development and the significant expansion of the Strathalan Community, it is requested that fixed bollards be installed in the road pavement (not the footpath) in the Munro Street-Braid Hill Road section of Leith Walk, Macleod for the following reasons: 1. To prevent through vehicle traffic and potential rat runs between Munro Street and Braid Hill Road; 2. The road pavement in this Walk is only 3.5 metres wide and not suited for two way vehicle traffic, so bollards would prevent vehicle traffic conflict; 3. The proposal would result in a much safer and quieter environment for pedestrians, cyclists and residents; 4. The proposal would bring the Munro Street-Braid Hill Road section of the Walk into line with the three other historical sections of Leith Walk which already have bollards installed; 5. The proposal will not affect existing vehicle access to adjacent properties; and We therefore request Banyule Council to: Install fixed bollards across Leith Walk, aligned with the rear boundary of the Munro Street and Braid Hill Road properties abutting Leith Walk, consistent with the three other sections of Leith Walk between Munro Street and Carwarp Street.�

The effect of the permanent road closure of the road on the road network is minimal.

It is considered appropriate for Council to support the request.

RECOMMENDATION That Council: 1. Receives and notes the petition.

2. Initiates the process under the Local Government Act to permanently close Leith Walk, Macleod, between Munro Street and Braid Hill Road.

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1.1

Petitions

1.1

Petitions

PETITION REGARDING PERMANENT ROAD CLOSURE ON LEITH WALK, MACLEOD cont’d

3. Place advertisements in the local Leader Newspaper advising of the proposal to close Leith Walk, Macleod, between Munro Street and Braid Hill Road, seeking any submissions under schedule 11, clause 10(1)(c) and Section 223 of the Local Government Act. 4. Write to VicRoads seeking a report on the proposal to close Leith Walk, Macleod, between Munro Street and Briar Hill Road under Schedule 11, Clause 10(1)(c) of the Local Government Act. 5. Notifies owners and occupiers of affected properties on Leith Walk, Munro Street, and Briar Hill Road, Macleod of this resolution.

6. Advise the primary petitioner accordingly.

A petition with 76 signatures from local residents of Macleod was received in July and August 2015 requesting a permanent road closure of Leith Walk, between Munro Street and Braid Hill Road.

DISCUSSION The request to install a bollard on Leith Walk, Macleod, between Munro Street and Braid Hill Road (Figure 1) signifies a permanent closure of the road. The impact of a permanent road closure on this section of Leith Walk would be minimal on the road network. Given that high traffic volumes or speed have not been registered as a problem in the area, there is no recorded data to indicate the level of use of this road.

As this section of Leith Walk currently serves as an accessway to only two properties, it is estimated that between 10 and 20 vehicle movements occur each day on the road.

A development is currently under construction at 34 Munro Street on the corner of Leith Walk. It would be appropriate to close the road prior to the development being occupied to create appropriate travel patterns for new residents. Access to 34 Munro Street from Braid Hill Road through Leith Walk would be discouraged, and this is an opportunity to prevent inappropriate travel patterns from developing.

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Petitions

1.1

PETITION REGARDING PERMANENT ROAD CLOSURE ON LEITH WALK, MACLEOD cont’d

Proposed location for a permanent road closure of Leith Walk

Figure 1: Locality Plan, Leith Walk between Munro Street and Braid Hill Road, Macleod

The use of bollards to close Leith Walk is considered appropriate as it is a similar treatment to what is in place in other sections of Leith Walk, and pedestrians and cyclists permeability is maintained.

Council’s Waste Management Team has considered the proposal and advised that the impact of the closure of the road on their operations can be managed.

The Local Government Act 1989 (LGA), Section 207 and Schedule 11, allows Council to permanently close any road under its management after considering a report from VicRoads on the proposed closure. Additionally, Council must seek and consider public submissions on the proposal under Section 223 of the LGA. Under Section 223, Council must publish a public notice: 

Specifying the matter in respect of which the right to make a submission applies;



Containing the prescribed details in respect of that matter;



Specifying the date by which submissions are to be submitted, being a date which is not less than 28 days after the date on which the public notice is published;



Stating that a person making a submission is entitled to request in the submission that the person wishes to appear in person, or to be represented by a person specified in the submission, at a meeting to be heard in support of the submission.

Consequently, should Council proceed a request will need to be made to VicRoads seeking a report on this proposal, and place advertisements in the local Leader Newspaper advising of this proposal and seeking any submissions.

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1.1

Petitions

PETITION REGARDING PERMANENT ROAD CLOSURE ON LEITH WALK, MACLEOD cont’d CONCLUSION The request from residents of Macleod to install bollards on Leith Walk, between Munro Street and Braid Hill Road, Macleod, represent the implementation of a permanent road closure.

It is considered that the road closure will not have a negative traffic impact on the surrounding road network and it is appropriate for Council to support this proposal.

ATTACHMENTS Nil

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2.1

ROAD SAFETY PROGRAMS AND INITIATIVES UNDERTAKEN BY COUNCIL IN 2014/15

Author:

Michelle Herbert - Senior Transport Engineer, City Development

File:

F2015/333

EXECUTIVE SUMMARY Council has had a busy and constructive year in delivering road safety improvements and initiatives throughout the municipality. The programs delivered encompass a wide range of road safety behavioural programs and infrastructure works. Council continue to be active on two Road Safe Groups – the Banyule Road Safe Group and the North East Road Safe Group (Banyule, Whittlesea and Nillumbik).

The Banyule Road Safe Group has been successful in obtaining $105,000 in funding for a number of road safety programs from a variety of sources – including the Transport Accident Commission (TAC) ($70,000), VicHealth ($10,000), VicRoads and the Victorian Community Road Safe Program ($25,000). The Group has also built up a number of successful partnerships with community agencies and road safety practitioners over many years.

This report summarises some of the key programs delivered and works carried out during the 2014 – 2015 financial year.

RECOMMENDATION That Council note the report and continue to support road safety behavioural programs and initiatives in the municipality.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN This report is in line with Council’s City Plan key direction to “develop and promote safety and resilience in our community”.

HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions.

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues.

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ROAD SAFETY PROGRAMS AND INITIATIVES UNDERTAKEN BY COUNCIL IN 2014/15 cont’d BACKGROUND Road safety has a direct effect on the health of the community by preventing injury and death. A safer road and path environment encourages more people to venture out into the community, particularly in a physically active way by walking or cycling, creating a healthier and more inclusive community.

The draft Banyule Integrated Transport Plan (BITP) recognises the importance of providing a transport network that is safe for all users. The BITP is a long term strategic plan that aims to give long-term direction in transport and land use decisions in the municipality, and looks to address safety concerns through education, behavioural change programs and infrastructure improvements.

Council has had a busy and constructive year in delivering road safety improvements and initiatives throughout the municipality. Council continues to advocate and support a wide range of road safety programs and works. The following summarises some of the key programs delivered and works carried out during the 2014 – 2015 financial year.

The Banyule Road Safe Group (formerly the Banyule Road Safety Committee) has been active as a Local Community Road Safety Group. The Group has a varied road safety program addressing seniors, young people and vehicle safety. This road safety program is fully funded with a $25,000 funding grant received from the Victorian Road Safe Program. Council is also a member of the North East Road Safe Group which comprises the City of Whittlesea, Shire of Nillumbik and City of Banyule.

Program outputs for 2014/15 included: RACV/Banyule Council Senior Drivers Sessions Four sessions held throughout the year, including during Seniors month in October 2014. Approximately 120 seniors attended which led to interest and participation in the specialised four week Wiser Driver program. Information on safe public transport use, walking and cycling was disseminated to attendees.

Wiser Driver program Coordinated by the Road Safe Group and delivered by the Hawthorn Community Education Centre with additional support from Victoria Police. Four programs were conducted in September 2014, November 2014, March 2015, and June 2015. This intensive road safety program for older drivers delivered over a four week period attracted 60 attendees at the four programs.

Community Mobility for Older People Two sessions focussed on maintaining community mobility skills whilst accommodating health and ageing related changes held as part of Banyule Seniors Month in October 2014. Topics discussed included pedestrian safety, cycling, public transport, motorised scooters as well as parking and driving. The sessions attracted 40 participants and opened up a range of alternative mobility options for attendees.

Mobility Scooter Training A number of meetings held with the Heidelberg Repatriation Hospital occupational therapy department led to a scooter mobility morning at Rosanna during Seniors Month in October 2014. The scooter mobility morning was attended by ten people

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ROAD SAFETY PROGRAMS AND INITIATIVES UNDERTAKEN BY COUNCIL IN 2014/15 cont’d including carers who had the option of trying out different scooters for size and suitability.

Seniors Festival and Senior Driver Transport Event The Banyule Seniors Festival was held during October 2014 with traffic, pedestrian, scooter and cyclist safety information distributed to attending participants. A specially designed Senior Driver Transport Event was organised for 22 October 2014 which incorporated an RACV senior driver session, with a ‘get to know you’ morning tea, Vic Police attendance and a session with Hawthorn Community Education Centre on the types of courses and information available to people. A total of 40 people attended this event.

Education and Information Sharing Educational material targeted at seniors has been distributed through seniors groups, Council’s senior persons' advisory committee and health professionals. Discussions about the draft Banyule Integrated Transport Plan 2035 provided an opportunity to present to a large number of older person’s groups regarding transport and road safety and what they would like to see in the next twenty years. Feedback received from the information sharing has been incorporated into the Banyule Integrated Transport Plan.

Child Restraint Checking Days The first child restraint checking day was organised on Saturday 22 November 2014 at Diamond Village Shopping Centre. Three restraint checkers worked with a steady stream of booked in and passing through clients. A total of 24 cars and 35 child restraints were checked. The majority of vehicles were found to have restraints fitted correctly with some needing very minor adjusting. This equated to approximately 80% of all vehicles and was a big improvement on past restraint checking days.

A second child restraint checking day was held on Saturday 18 July 2015 at Rosanna to coincide with the Banyule Immunisation sessions. Although fully booked, the restraint checkers also managed to squeeze in an additional 12 vehicles associated with parents of babies/toddlers being immunised at the venue. The day was very successful day and significant positive feedback was received.

Walk to School month – October 2014 This program was fully funded with a $10,000 funding grant from VicHealth. Council participated for the second year running in the VicHealth Walk to School month in October 2014. A total of 11 of 32 Banyule primary schools signed up to the event, with each school achieving at least 50% of students walking/cycling to school. Some schools exceeded this threshold considerably with over 80% of students walking or cycling to school for the full month. Road safety and cycling breakfasts were held at five schools with safe routes to school mapped out for St John’s Primary school and Heidelberg Primary School. Both schools followed this up winning cycling infrastructure grants from Bicycle Network. Additionally, grants of $200 were awarded to all participating schools to be used towards a sustainable/healthy use. A number of schools used the funding to install bicycle racks on their premises.

Ride to Work day – October 2014 Banyule’s Ride to Work community breakfast and road safety morning was held at Malahang Reserve, Heidelberg West in October 2014 coinciding with the national Ride to Work day. A waste-free breakfast was prepared for approximately 120

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ROAD SAFETY PROGRAMS AND INITIATIVES UNDERTAKEN BY COUNCIL IN 2014/15 cont’d participants with road safety materials relating to cyclists and riding distributed. The breakfast was combined with a waste minimisation event to garner more interest.

Road Safety Education for Banyule Road Safe Group Road Safe members attended road safety elements of the Bike Futures conference in October 2014 and road safety elements of the Urban Futures conference (pedestrians and walking) in March 2015.

Road Safety Information Road Safety Information has been released to Banyule’s 0-5 years community by Council’s Early Childhood Unit, through network bulletins and distribution into kindergartens, child care centres and Maternal and Child Health centres. The Road Safe Group worked with Banyule Police to support safer walking for children on their way to and from Banyule schools and also for older pedestrians walking to/from and within our activity/shopping centres.

Speed Awareness Monitoring (SAM) Program The purchase of a new speed monitoring trailer was partly funded with a $20,000 funding grant from the Transport Accident Commission (TAC). Council receives many residential requests concerning speeding and hoon type behaviour on local roads. Traffic surveys are regularly organised to determine the volume, 85th percentile speed and classification of vehicles. If the results show that vehicle speeds are higher than desired, then these streets are added to the list of roads included within Council’s Speed Awareness Program. The mobile speed detection trailer is placed in the street to visually alert drivers to the speed they are travelling.

The program aims to remind drivers of the speed limits on our local roads.

Capital Works As part of Council’s 2014/15 capital works budget, the following road safety treatments were installed across the municipality:       

Banyule Road, Rosanna – Supervised raised children’s crossing west of Graham Road.

Graham Road, Viewbank – Supervised raised children’s crossing north of Banyule Road.

Beetham Parade, Rosanna – Two raised pedestrian crossings between Lower Plenty Road and Hillside Road.

Ryans Road, Eltham North – Pedestrian refuge and associated facilities north of Glen Gully Road. Jointly funded by Banyule and Nillumbik.

Sellars Street, Watsonia North – Speed cushions and kerb outstands were completed.

Greenwood Drive, Bundoora – Installation of on-road bicycle lanes.

Station Road, Rosanna – Installation of on-road bicycle lanes.

In addition, the following improvements were installed across the municipality:  Brown Street, Heidelberg – a series of ‘No Stopping’ and 2P parking restrictions were installed to address traffic congestion and safety issues due to the narrow width of the road.  Binns Street, Montmorency – the train replacement bus stop at Montmorency Station was relocated from Station Road to Binns Street to address safety concerns.

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ROAD SAFETY PROGRAMS AND INITIATIVES UNDERTAKEN BY COUNCIL IN 2014/15 cont’d  Heidelberg Activity Centre – approval was received for a permanent 40km/h speed limit to be introduced within the Heidelberg Activity Centre. The signage for Stage 1 was installed in December 2014. Council continues to work with VicRoads and other stakeholders to obtain approval to a 40km/hr speed limit in Burgundy Street (Upper Heidelberg Road – Studley Road) as Stage 2 of the project.  McArthur Road, Ivanhoe East – approval was received to reduce the speed limit from 60km/h to 50km/h and to address safety concerns. The signage was installed in June 2015.  Lower Heidelberg Road, Ivanhoe East - approval was received to reduce the speed limit from 60km/h to 40km/h, operating from 7am to 10pm, between Ravenswood Avenue and Withers Street which includes the Ivanhoe East Shopping Village. The signage was installed by VicRoads in June 2015.  Greensborough Railway Station – a Parkiteer Bicycle Cage was installed in the rail station car park off Poulter Avenue catering for 26 bicycles.  Luton Way, Bundoora – at Shelley Avenue and David Crescent safety concerns were raised due to vehicles losing control. Additional signage and linemarking has been installed and the road has been listed for resheeting in next year’s program.  Watsonia 40km/h zone – approval has been obtained for a 40km/h zone which will be implemented with streetscape works to be completed in 2015/16.

School Safety As part of the parking issues reported in the vicinity of schools the following changes were made to parking:  Bungay Street, Watsonia – Loyola College - ‘No Stopping’ and short term parking restrictions have been installed to address traffic congestion and safety issues during the school drop off and pick up times.  Prosperity Road, Lower Plenty – Lower Plenty Primary School – Short term parking was installed to provide a drop off and pick area.  Gladstone Road, Briar Hill – Briar Hill Primary School – Short term parking was installed to provide a drop off and pick area.  Ivanhoe Primary School – new parking restrictions were installed in the adjacent streets to the school to address congestion concerns and provide additional short term parking during drop off and pick up times.

Council is continuing to support local schools to initiate walking to school programs by providing assistance, mapping and safety auditing on an as needs basis. At secondary school level, Council continue to promote and support the implementation of Fit to Drive, Keys Please and Looking After Our Mates programs across the City of Banyule. The schools which were part funded by Council for the Fit to Drive program this year include:  Macleod College  Melbourne Polytechnic Council, with subsidy support from VicRoads, continues to provide and fund 64 school crossing supervisors at 60 sites throughout the municipality. New supervised school crossings were installed in:  Haughton Parade, Rosanna.

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ROAD SAFETY PROGRAMS AND INITIATIVES UNDERTAKEN BY COUNCIL IN 2014/15 cont’d  Banyule Road, Viewbank.  Graham Road, Viewbank.

A new school crossing supervisor was appointed for:  Livingstone Street, Ivanhoe.

A school crossing was upgraded to a zebra crossing at:  Noel Street, Ivanhoe.

Road Safety Advocacy Advocacy is ongoing with VicRoads for safety improvements at the following intersections:  Greensborough Highway, Lower Plenty Road and Rosanna Road, Rosanna.  Grimshaw Street and Flintoff Street, Greensborough.  Grimshaw Street and Para Road, Greensborough.  Rosanna Road and Banyule Road, Rosanna.  The length of Rosanna Road, Rosanna and Heidelberg.  Para Road/Rattray Road intersection signalisation (now installed).

Road Safety Plan 2025 Council has been successful in gaining $25,000 grant funding through the Transport Accident Commission (TAC) for a new ten year Road Safety Plan 2025, following on from the previous Road Safety Plan (2010- 2015). The new Road Safety Plan will be developed in the coming months.

Cycling Safety at Local Roundabouts Council has been successful in gaining a $25,000 funding grant through the Transport Accident Commission (TAC) to undertake research into cycling safety at local roundabouts. The completed report includes strategies and designs to improve safety for cyclists as they travel through roundabouts. The first roundabout to be treated is at the Maltravers Road/Locksley Road intersection in Ivanhoe.

CONCLUSION The 2014/15 Road Safety Program was a varied and successful one, reaching a large number of residents through a number of programs and initiatives. The programs and initiatives on offer go some way towards reducing traffic speed, improving road behaviour and reducing crash statistics on Banyule’s transport network.

ATTACHMENTS Nil

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2.2

ELECTRONIC GAMING MACHINES INVESTIGATION INTO LOCAL PLANNING POLICY AND CAP ON NUMBERS

Author:

Fae Ballingall - Strategic Planner, City Development

File:

F2014/492-02

2.2

People – Community Strengthening and Support

EXECUTIVE SUMMARY Banyule Council is committed to protecting the community from the impacts of problem gambling. It has set out this commitment, both in its capacity as a Responsible Authority and as an advocate for the community, in its Electronic Gaming Machine Policy.

An investigation has been done to consider the merits of a municipal cap and planning scheme changes.

Arising from the investigation, it is recommended that Council can focus on advocacy to the Victorian Government for a State-wide approach to better gaming regulations. Doing this will be consistent with Council’s Electronic Gaming Machine Policy 2014.

RECOMMENDATION That Council: 1. Give support to the advocacy efforts of the Alliance for Gambling Reform.

2. Provide input to Darebin Council’s future local planning policy for gaming and monitor the outcomes of the policy.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN This report is in line with Council’s City Plan key direction to “promote and support health and wellbeing”.

BACKGROUND There are two primary approval processes required before a venue operator is permitted to operate a gaming premise and install Electronic Gaming Machines (EGMs).

These are:

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ELECTRONIC GAMING MACHINES - INVESTIGATION INTO LOCAL PLANNING POLICY AND CAP ON NUMBERS cont’d  Licence approval through the Victorian Commission for Gaming and Liquor Regulation (VCGLR); and  Planning permit approval through local government.

Venue operators must apply to the VCGLR when wanting a new gaming venue or to vary a current licence for more EGMs. An application for a planning permit for a new venue or changes to an existing gaming venue must also be submitted to the responsible authority. This can be done at the same time or separately. Approval is required under both processes before the venue operator can install EGMs. Council adopted its current Electronic Gaming Machine Policy (the Policy) in June 2014. The Policy has a public health approach to considering gambling and is designed to prevent and/or minimise potential harmful social and economic impacts of gambling.

On 22 June 2015, Council resolved: 1. “That Council investigate the options, process and capacity for introducing a municipal cap for Electronic Gaming Machines (EGMs) for the whole of Banyule”.

2. “That Council investigate the merits of inclusion of the Banyule Electronic Gaming Machine Policy within the Banyule Planning Scheme, including consideration of the suitability of the policy for the Planning Scheme, the cost, time involved, likely success in amending the Scheme and subsequent likely effectiveness of the policy”.

This report reflects the outcome of the investigations.

HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions.

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

DISCUSSION Gaming Machine Municipal Cap The regulation of EGMs in Victoria is managed by the VCGLR, who set the municipal ratio for EGMs. This Authority has responsibility for setting regional caps for disadvantaged areas where gambling can create greater harm.

The VCGLR has power to regulate EGMs through two avenues:

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ELECTRONIC GAMING MACHINES - INVESTIGATION INTO LOCAL PLANNING POLICY AND CAP ON NUMBERS cont’d  Regional Caps can be used to protect specific vulnerable communities from the harmful effects of gambling. Within Banyule there is a regional cap of 31 EGM entitlements in postcode 3081 (Heidelberg West). This is the only local area that meets the Authority’s criteria for disadvantage, as set by the SocioEconomic Indexes for Areas (SEIFA).  Municipal Limits apply to non-capped areas. In these areas the maximum number of EGMs is determined by the Authority by using a benchmark of no more than 10 machines per 1000 adults in the area. The intent of this Statewide ratio is to reduce harm to all communities. Through studies done for the MAV evidence shows that there is considerable harm, in the form of increased personal financial losses, at levels below this State-wide ratio. The current density of EGMs for Banyule (other than in 3081) is 5.91 per 1000 adults. This illustrates the need to advocate for changes to the State-wide ratio.

There is no benefit in applying to the VCGLR for Banyule to have a changed Regional Cap or Municipal Limit because: 1. Most areas in Banyule sit considerably below the State-wide ratio that is already applied.

2. Heidelberg West is the only area in Banyule that meets the SEIFA criteria.

Therefore it is unlikely that any application to have a municipal cap set for EGMs in Banyule would be approved by the VCGLR and the Minister for Gaming.

There is already a limit on additional EGMs in Banyule, with a focus on the most disadvantaged area in Heidelberg West, protected by a Regional Cap. Because the wider community issue for gaming impacts is not limited to Heidelberg West, advocacy for a reformed State-wide system can be Council’s priority. This can be done through the Alliance for Gambling Reform, a matter to be discussed at a future Council Meeting.

Electronic Gaming Machines and the Banyule Planning Scheme The Planning and Environment Act 1987 gives Council, and the Victorian Civil and Administrative Tribunal when there is an appeal, the power to grant or refuse a planning permit for the installation or use of an EGM. Before deciding on an application any significant social and economic impacts must be considered. All other land use planning policies that may impact on the application must also be considered.

The Banyule Planning Scheme also has Particular Provisions for Gaming given at Clause 52.28-3 and 52.28-4. These Schedules indicate that EGMs are prohibited at all strip shopping centres and the following shopping complexes:  Ivanhoe Plaza, Ivanhoe  Warringal Shopping Centre, Heidelberg  Greensborough Plaza, Greensborough

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ELECTRONIC GAMING MACHINES - INVESTIGATION INTO LOCAL PLANNING POLICY AND CAP ON NUMBERS cont’d Whilst there is potential to change the planning scheme for a local planning policy, this tool is ‘discretionary’ and only informs decisions for location and number of EGMs. VCGLR powers, on the other hand, are more substantive to prescribe caps and limits to EGMs. Whilst some councils’ have local planning policies in their Planning Scheme about EGMs, the benefit of this for Banyule has to be considered alongside the frequency of its application. Potential planning permit applications that Banyule could expect to receive, within existing State regulations, is very low.

The City of Darebin, who has the 5th highest number of licenced EGMs in the State, shares a border with Heidelberg West. Darebin recently updated its Council Gaming Policy, with a recommendation to pursue a local planning policy in the future.

However, this amendment is not a priority for Darebin, due to the low number of planning permit applications received.

Given the mobility of problem gamblers and, with Banyule’s most disadvantaged community sharing a boundary with Darebin, it would be more beneficial for Banyule to have involvement in Darebin’s future planning scheme amendment for gaming and monitor outcomes.

CONCLUSION There are already reasonable controls and limits in place that limit additional EGMs at locations, through a combination of Clause 52.28 in the Banyule Planning Scheme and the VCGLR regional cap covering Heidelberg West.

It is advised that Council’s priority can be on advocacy to the Victorian Government for a State-wide approach to better gaming regulations. There is also an opportunity to contribute and monitor to the City of Darebin’s future planning scheme amendment for a local gaming policy before considering this in Banyule.

ATTACHMENTS Nil

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4.1

CHILDREN'S CROSSING AT FERNSIDE AVENUE, BRIAR HILL

Author:

Ana Caicedo - Traffic & Transport Team Leader, City Development

Ward:

Beale

File:

F2015/57

4.1

Place – Sustainable Amenity and Built Environment

Previous Items Council on 17 December 2012 (Item 4.2 - School Crossing Supervisor Program) Council on 17 November 2014 (Item 4.2 - School Crossing Superviser Program Update) EXECUTIVE SUMMARY Given the high percentage of children walking to Sherbourne Primary and the nature of the surrounding road network, the number of vehicles using Fernside Avenue, Briar Hill, has not been sufficient to meet the warrants for supervision for over three years.

In line with the School Crossing Supervisor Policy, supervision from this crossing should be removed.

The warrants to retain school crossing infrastructure are met, however agreement would need to be reached with the school on the placement and removal of flags each day.

RECOMMENDATION That Council: 1. Removes the supervision of the crossing at Fernside Avenue, Briar Hill, at the end of 2015.

2. Discusses the possible retention of the children’s crossing infrastructure on Fernside Avenue, Briar Hill, with Sherbourne Primary School without a crossing supervisor in place in line with the current School Crossing Supervisor Policy.

3. Informs Sherbourne Primary School of this Resolution.

4.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”.

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CHILDREN'S CROSSING AT FERNSIDE AVENUE, BRIAR HILL cont’d HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions.

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

BACKGROUND The provision of children’s crossings is considered at locations where the relationship between the number of children crossing and the volume of traffic meet the required criteria, or other conditions on the road suggest that the risk for pedestrians crossing the road is high.

VicRoads established that the installation of children’s crossing infrastructure is warranted at locations where 20 or more children and 50 or more vehicles cross within one hour. Furthermore, at locations where the hourly volume of vehicles exceeds 100, a supervised children’s crossing may be warranted.

VicRoads provides a subsidy to Councils to employ crossing supervisors. Pedestrian and vehicle counts are conducted at each school crossing site at least every three years to determine whether the site remains eligible for both supervision and subsidy.

In February 2015, Council applied to VicRoads to receive a subsidy to employ 64 supervisors at 60 crossings in Banyule. In July 2015 VicRoads announced subsidy funding for 63 crossing supervisors for the 2015/16 financial year. The Sherbourne Primary School crossing in Fernside Avenue Briar Hill failed to receive a VicRoads funding subsidy.

The cost of supervising the crossing this financial year has been covered by Council.

The annual cost associated with employing a crossing supervisor is approximately $12,000.

Sherbourne Primary School is located 250 metres north of Sherbourne Road, Briar Hill. The surrounding road network carries local traffic and provides access to residential properties. The supervised children’s crossing that serves the school operates on Fernside Avenue, between Hyacinth Street and Outlook Crescent.

Figure 1 shows the location of Sherbourne Primary School and the children’s crossing.

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CHILDREN'S CROSSING AT FERNSIDE AVENUE, BRIAR HILL cont’d

Figure 1 – Children’s crossing location on Fernside Avenue, Briar Hill With just over 200 students, Sherbourne Primary has one of the highest percentages of children accessing the school by active modes of transport in Banyule. The high percentage of children walking to Sherbourne Primary School is in line with Council’s commitment to support sustainable transport by encouraging walking, cycling and public transport use.

A study prepared by Bicycle Network (Schools’ Active Travel and Road Safety Study) indicates that about 30% of the students get to Sherbourne Primary School by walking. This is further supported by the results of pedestrian and vehicle counts conducted to assess the eligibility for the crossing supervisor.

Table 1 contains the results of pedestrians and vehicles’ counts on the children’s crossing on Fernside Avenue, Briar Hill, since 2009, and indicates VicRoads’ warrants for supervision have not been met during this time.

Table 1. Pedestrian and Vehicle Counts, Fernside Avenue Crossing Date

Hourly Pedestrian Count (P)

Hourly Vehicle Count (V)

PxV

20

50

N/A

20

100

5,000

48 63 72 66 60 55 63

64 73 68 69 57 70 61

3,072 4,599 4,896 4,554 3,420 3,850 3,843

Warrants for infrastructure Warrants for supervision 22-Oct- 2009 1-Aug-2011 15-Sep-2011 20-Sep-2011 1-Aug-2012 20-Mar-2013 8-May-2014

Given the high percentage of children walking to school and the nature of the road network in its surroundings, the number of vehicles using the road when children are accessing the school has not been sufficient to warrant a supervised crossing or subsidy.

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CHILDREN'S CROSSING AT FERNSIDE AVENUE, BRIAR HILL cont’d CROSSING SUPERVISOR POLICY Council’s Crossing Supervisor Policy 2011-2015 provides guidance for Council on how to manage existing school crossings that no longer meet the criteria for the provision of a school crossing supervisor.

At locations where numerical warrants are not met, the Policy states that Council may agree to continue funding up to 50% of the supervisor costs for three years when agreement has been reached to fund the balance through non-Council sources.

Where it has been determined that a site is no longer to be supervised following a resolution of Council, the crossing infrastructure can be retained. The Policy states that ‘the associated school will be required to be responsible for putting the flags out and bringing them in every day’.

DISCUSSION Supervision The warrants set by VicRoads prioritise the allocation of funds at locations where road safety is of concern. However, the numerical assessment fails to recognise the effect of the supervision in the community’s perception of improved safety for children crossing the roads.

If the crossing supervisor is removed, the number of children being driven to school could increase, resulting in the number of vehicles increasing. This outcome would conflict with Council’s commitment to support sustainable transport by encouraging walking and cycling, especially with the high percentage of students at Sherbourne Primary School walking to school. Ironically warrants may be met in the future if this occurs.

Consistent with the Crossing Supervisor Policy, the supervision of a children’s crossing that has not met the warrants for over three years is not required, and should not continue to receive funding in a reasonably safe environment.

Infrastructure The warrants for the provision of the infrastructure are warranted. In order to maintain a single crossing point for children on Fernside Avenue Provided and provided that the school agrees to be responsible for putting the flags out and bringing them before and after drop-off and pick-up times, it is recommended that the kerb ramps, line marking and flag posts are retained.

Consultation Preliminary discussions were held with Sherbourne Primary School. The school raised issues in relation to the potential removal of the crossing and were concerned about:  Increased road safety risk for children crossing Fernside Avenue.  Potential reduction in the number of children walking to school due to a perceived change in safety.  Possible increment of traffic volumes around the school as a product of children being dropped-off/picked-up instead of walking to school.

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CHILDREN'S CROSSING AT FERNSIDE AVENUE, BRIAR HILL cont’d  Lack of financial resources from the school to contribute to the funding of the supervision of the crossing.  Consulting with staff prior to committing to putting the flags out and removing them before and after school.

It is reasonable to consider that the removal of a supervisor from a children’s crossing could create concerns in terms of road safety. In road environments where Council considers that the risk for incidents is high, VicRoads generally subsidises the cost of supervision irrespective of the number of pedestrians or vehicles on the road.

The Fernside Avenue children’s crossing is considered safe as:  A permanent 40km/h speed limit regulates the speed at which vehicles must travel along Fernside Avenue.  The sight distance on both approaches to the crossing exceeds the requirements as set out in the Australian Standards.  A raised pavement treatment west of the existing children’s crossing alerts motorists and reduces the speed at which vehicles approach the site.  A search of VicRoads crash statistics database indicates that no incidents have occurred on Fernside Avenue, Briar Hill, between Hyacinth Street and Outlook Crescent in the last five years.

CONCLUSION Subsidy is provided to Council to employ crossing supervisors in line with warrants set by VicRoads. Given the high percentage of children walking to Sherbourne Primary and the nature of the surrounding road network, the number of vehicles using Fernside Avenue, Briar Hill, has not being sufficient to secure a funding subsidy from VicRoads. The cost associated with the supervision of the crossing this financial year has been covered by Council.

According to the School Crossing Supervisor Policy, supervision at children’s crossings where warrants are not met for over three years must be removed. This is the case for the crossing in Fernside Avenue, Briar Hill.

As the warrants an unsupervised crossing are met, agreement from the school is required to install and remove the flags before and after school to retain the infrastructure.

ATTACHMENTS Nil

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4.2

BELL STREET MALL - TRADERS' PARKING PERMITS

Author:

Mardi Cuthbert - Project Engineer, City Development

Ward:

Olympia

File:

F2015/57

Previous Items Council on 17 February 2014 (Item 4.1 - Potential parking demand changes in Heildelberg West, Bellfield and Heidelberg Heights) EXECUTIVE SUMMARY In July 2014, Melbourne Polytechnic (previously known as Northern Melbourne Institute of TAFE) commenced charging for the use of its car park at the Heidelberg campus, located on the corner of Bell Street and Waterdale Road, Heidelberg West, neighbouring the Bell Street Mall. This has caused a relocation of student and staff parking into the Bell Street Mall car park. Notwithstanding, recent parking occupancy surveys indicate that at peak times, there is a reasonable availability of parking spaces within the Bell Street Mall car park.

Consistent with the 17 February 2014 Council resolution, consultation was undertaken with the Bell Street Mall Traders association, in order to agree on the administration of trader parking permits within the Bell Street Mall car park. An agreement was not reached.

This report outlines a broad proposal for the implementation of trader parking permits, and modifications to the parking restrictions in the Bell Street Mall car park in order to best manage the administration and enforcement of permits, while maintaining a reasonable availability of short term parking spaces for visitors and customers of the Bell Street Mall businesses.

RECOMMENDATION That Council: 1. Notes that an agreement between the Traders Association of The Bell Street Mall on the modifications to the parking restrictions on The Bell Street Mall in accordance with the Resolution of 17 February 2014 has not been reached.

2. Authorise the Bell Street Mall Traders Association to issue parking permits exclusively to traders and employees of businesses within The Bell Street Mall with the following conditions:  Permits are valid only within a designated area, where parking signs indicate that permit holders are exempted from parking time limits; and  Permits are valid until the end of October 2016.

3. Installs 3-hour parking restrictions, operating 9.00am - 6.00pm Monday to Friday – Permit Holders Exempt to 123 parking spaces in the northern sections of the Bell Street Mall car park.

4. Installs 2-hour parking restrictions operating 9.00am – 6.00pm Monday to Friday to the remaining parking spaces in the western and eastern sections of the Bell Street Mall car park.

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BELL STREET MALL - TRADERS' PARKING PERMITS cont’d 5. Receives a report in October 2016 with an assessment of the use of traders’ parking permits and parking restrictions in The Bell Street Mall.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN This report is in line with Council’s City Plan key direction to “support thriving commercial and retail activity”.

HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions.

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

BACKGROUND In July 2014, Melbourne Polytechnic (previously known as Northern Melbourne Institute of TAFE) commenced charging for the use of its car park at the Heidelberg campus, located on the corner of Bell Street and Waterdale Road, Heidelberg West.

Given the proximity of Melbourne Polytechnic to the Bell Street Mall, it was expected that significant displacement of parking demand would occur, with staff and students of Melbourne Polytechnic expected to use free 2-hour, 4-hour and all-day parking in the Council-owned off-street car park at the Bell Street Mall, in Coomalie Crescent, and surrounding streets. Figure 1 shows the location of the Bell Street Mall and Melbourne Polytechnic in Heidelberg Heights.

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4.2

Place – Sustainable Amenity and Built Environment

BELL STREET MALL - TRADERS' PARKING PERMITS cont’d

Figure 1 – Location of the Bell Street Mall and Melbourne Polytechnic

A report in regards to the potential parking demand changes in the area was considered by Council at its meeting on 17 February 2014. It was resolved: “That Council: 1. Consult with the Bell Street Mall traders association to consider the modification of parking at the Bell Street Mall and subject to support from the Bell Street Traders Association, implement the changes which include: a) The existing 4-hour parking restrictions at the Bell Street Mall car park to be 2- hour restrictions. Days and times of restrictions to remain unchanged. b) The existing 2-hour parking restrictions at the Bell Street Mall car park to be 1-hour restrictions. Days and times of restrictions to remain unchanged. c) Install parking restrictions at the existing unrestricted parking areas of the Bell Street Mall car park to be 3-hour parking, Monday to Friday, 9am to 6pm. Exceptions to apply to vehicles holding a Bell Street Mall staff parking permit.

2. Authorise the administration of traders parking permits by the Bell Street Mall Traders Association in consultation with Council’s Local Laws department.

3. Consult with residents in the area surrounding the Northern Melbourne Institute of TAFE Heidelberg campus regarding the requirement for restrictions in their street.

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BELL STREET MALL - TRADERS' PARKING PERMITS cont’d 4. Monitor the parking availability in the area surrounding the Northern Melbourne Institute of TAFE Heidelberg Campus after the implementation of the parking charging scheme inside its campus.”

As per Item 1 of the Resolution above, consultation was undertaken with the Traders Association of the Bell Street Mall regarding the modifications to parking restrictions, and provision of a trader permit scheme. To date, an agreement has not been reached although recent discussions with the BSMTA indicate there is acceptance that the current proposal is a more reasonable compromise between the 17 February 2014 Council position and their preferred outcome.

Letters were sent to occupiers of all properties in residential streets neighbouring the Mall and Melbourne Polytechnic, advising the implementation of paid parking at the campus.

CURRENT SITUATION The Melbourne Polytechnic campus in Heidelberg West accommodates approximately 414 parking spaces. The parking spaces are ticketed at a rate of $4.80 per day, or $0.56 per hour in the five hour zone.

The surrounding commercial area west of the campus includes two major car parking areas: the Bell Street Mall car park, accommodating 314 spaces; and the privatelyowned Aldi car park with approximately 128 spaces. Additionally, angled car parking bays along Coomalie Crescent have the capacity to accommodate 72 vehicles.

The Bell Street Mall car park currently has the following car parking restrictions in place: - unrestricted parking spaces in the areas close to Tobruk Avenue, - 2-hour parking in the area at the corner of Bell Street and Oriel Road, and - 4-hour parking restrictions in all other car parking areas.

The angled parking bays in Coomalie Crescent, between Bell Street and Tobruk Avenue have 4-hour parking restrictions in place. A map of the existing parking restrictions within the area is shown in Attachment 1.

Parking occupancy data taken in March 2015 as part of the development of the Heidelberg and Bell Street Mall Car Parking Plan indicates that at its peak, parking in The Bell Street Mall car park experienced a maximum occupancy of 60%. This indicates an availability of at least 125 parking spaces at any time. Parking in Melbourne Polytechnic car park experienced a maximum demand of 25%, indicating an availability of at least 310 parking spaces.

Occupancy surveys were also undertaken in the residential streets within a five minute walk of the Bell Street Mall and Melbourne Polytechnic campus. At its peak, 30% occupancy was observed.

DISCUSSION In order to authorise the administration of traders parking permits by the Bell Street Mall Traders Association, as per the previous Council Resolution, it is proposed that traders’ parking be limited to the two northern-most areas of the Bell Street Mall car park, representing 123 parking spaces as indicated in the plan in Attachment 2.

Correspondence with the Traders Association indicates that there are 80 businesses currently operating within the Bell Street Mall. Given that most businesses operate

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4.2

Place – Sustainable Amenity and Built Environment

BELL STREET MALL - TRADERS' PARKING PERMITS cont’d with 1-2 staff, and that many staff currently utilise the unrestricted and 4 hour parking spaces within the Bell Street Mall car park, this is considered to be a sufficient number of spaces to accommodate trader parking, without impacting on availability to visitor and customer demand.

It is considered that the 123 parking spaces in the northern sections of the car park should be restricted to 3-hour parking operating 9.00am – 6.00pm Monday to Friday – Permit Holders Exempt, to best manage the administration and enforcement of the system. No change to the existing disabled parking spaces within this area is proposed.

In order to further encourage turnover of parking for perspective visitors and customers to the Bell Street Mall businesses, it is proposed that the remaining 4-hour parking spaces be restricted to 2-hour parking operating 9.00am – 6.00pm Monday to Friday, as per the plan in Attachment 2.

The southern-most section of the Bell Street Mall car park at the corner of Bell Street and Oriel Road, currently operates with a balance of 2-hour, disabled, and 5-minute parking restrictions. No changes to this area are proposed.

It is recommended that the permits are administered and managed by the Traders Association, on the condition that they are valid only when displayed on the trader’s vehicles and only within the defined 3-hour parking area.

Given the existing parking restrictions, and occupancy of parking within the Bell Street Mall car park, Melbourne Polytechnic car park, and on-street parking in Coomalie Crescent, the scheme is not expected to have a significant impact on parking demand levels in surrounding residential streets. Nonetheless, it is recommended that the effectiveness of the scheme and any impacts be reviewed in 12 months, with a further report to Council after this time.

Consultation has occurred with the Bell Street Mall Traders Association who would prefer permit only restrictions or 2-hour permit exempt rather than 3-hour permit exempt as there is concern that students of Melbourne Polytechnic would park in these spaces. While this concern is recognised, a mixture of restrictions in the Mall is considered to provide for a range of customers and the presence of 4-hour parking on Coomalee Crescent could cater to some degree for both students and traders alike. If these concerns materialise increased enforcement should be sufficient to manage the situation. Other than this the Traders Association consider the proposal to be a reasonable compromise.

CONCLUSION In July 2014, Melbourne Polytechnic (formerly NMIT) introduced a paid parking scheme at its Heidelberg Campus on the corner of Bell Street and Waterdale Road, Heidelberg West. Recent occupancy data indicates that there is still a reasonable availability of parking in the Bell Street Mall car park and surrounding residential street during peak times.

As per the Council resolution on 17 February 2014, it is recommended that Council authorises the administration of permits within the Bell Street Mall, with permits exempting holders from timed parking restrictions within a specific area in the Bell Street Mall car park, representing 123 parking spaces (see Attachment 2). It is proposed that the permits are administered by the Bell Street Mall Traders

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4.2

BELL STREET MALL - TRADERS' PARKING PERMITS cont’d Association, with a validity of 12 months. After this time, a further report will be made to Council reviewing the effectiveness and appropriateness of the scheme.

ATTACHMENTS No.

Title

1

Bell Street Mall - Existing Parking Restrictions

116

2

Bell Street Mall - Proposed Parking Restrictions

117

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4.3

BANYULE FLATS AND WARRINGAL PARKLANDS HERITAGE CONSIDERATIONS

Author:

Fae Ballingall - Strategic Planner, City Development

File:

F2014/1340

Previous Items Councillor Briefing on 30 Jul 2015 - (Item 2015/165 - Heritage Council Decision on the Banyule Flats and Warringal Parkland Victorian Heritage Register Nomination) EXECUTIVE SUMMARY On the 29 June 2015, the Heritage Council decided that Banyule Flats and Warringal Parklands should not be included on the Victorian Heritage Register. The benefits of applying a Heritage Overlay to the site will be further considered as part of the next heritage review. In the interim, environmental assessment of the area will continue to inform future decision making and potential environmental protection.

RECOMMENDATION That: 1. Council note the outcome of the Victorian Heritage Register nomination and the continuance of Stage 2 environmental assessment.

2. The benefits of including Banyule Flats & Warringal Parklands in the Heritage Overlay of the Banyule Planning Scheme be considered as part of the next heritage review.

3.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”.

BACKGROUND In response to Council’s 2 February 2009 resolution, heritage and environmental assessments were progressed for the Banyule Flats and Warringal Parklands (BFWP) detailed in figure 1 below. At Council’s subsequent meeting on 1 June 2009 it was agreed to follow a staged approach, giving priority to a Stage 1 heritage assessment and then a Stage 2 environmental assessment.

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Place – Sustainable Amenity and Built Environment

4.3

BANYULE FLATS AND WARRINGAL PARKLANDS HERITAGE CONSIDERATIONS cont’d Stage 1 – Heritage Assessment A specialist heritage consultant prepared the Cultural Heritage Assessment. This was adopted by Council on 17 March 2014. As part of the consultant’s assessment a Victorian Heritage Register nomination was recommended to be submitted to Heritage Victoria. Council supported this recommendation and a nomination, along with an Assessment Report was submitted to Heritage Victoria on 13 June 2014.

Figure 1: Area of significance outlined in Victorian Heritage Register nomination.

Heritage Victoria’s Assessment Heritage Victoria assessed the nomination and, on 19 September 2014, their Executive Director recommended to the Heritage Council that the Banyule Flats and Warringal Parklands not be included on the Victorian Heritage Register. The reason for this recommendation was that it did not meet the Heritage Council’s assessment criteria for State significance (included in Attachment 1).

In response to this decision, objections were submitted by Banyule Council, Heidelberg Historical Society, Friends of Banyule and the Warringal Conservation Society. A Heritage Council Registration Hearing was convened on 30 March 2015 to consider the Executive Director’s recommendation and the submissions of interested parties. Banyule Council, Heidelberg Historical Society, Friends of Banyule, Warringal Conservation Society and Heritage Victoria were represented and spoke at the Hearing. The Committee heard the views of all parties, and also went on a site visit to Banyule Flats and Warringal Parklands, to consider first-hand the case for state significance.

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BANYULE FLATS AND WARRINGAL PARKLANDS HERITAGE CONSIDERATIONS cont’d Heritage Council’s Decision On 29 June 2015 the Heritage Council Committee concluded that the Banyule Flats and Warringal Parklands was not of State cultural significance and therefore did not warrant inclusion in the Victorian Heritage Register. The Committee did find the area has local heritage significance. There may however, be further significance for a section of Banyule Flats in relation to the abutting Banyule House. Any such significance would have to be demonstrated through further assessments because this possibility has not been previously identified or assessed.

Stage 2 – Environmental Assessment Environmental consultants began their assessment in February 2014 and will complete this work in June 2016. This timeframe allows for the seasonal migratory patterns of certain bird species. The consultants will deliver a full ecological assessment including the feasibility of classifying the area’s wetlands into international (RAMSAR), national or regional importance. This assessment will give advice on enhancing environmental recognition and protection. Arising from the completion of Stage 1 work, Stage 2 now represents the best opportunity for the area’s significance to be more clearly understood and acknowledged.

It is noted that the land is currently protected by a number of controls in the Banyule Planning Scheme, including the Environmental Significance, Vegetation Protection and Significant Landscape Overlays.

HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions.

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

DISCUSSION The priority is to now make progress on the Stage 2 environmental assessment.

Once this is done, a report to Council will consider the benefits of further nominations for BFWP’s significance, including protection of the area with a Heritage Overlay under the Banyule Planning Scheme. Council would also be asked to consider preparing a Conservation Management Plan. This Plan would give detailed conservation guidance on both the significant heritage and environmental elements within the site.

The completed Stage 1 has established some local heritage within the site. Although unsuccessful in its nomination to the Victorian Heritage Register, the findings of Stage 1 can be considered in future Banyule heritage reviews, with implications for the planning scheme considered to determine if local heritage protection is warranted. The timing and scope of any future reviews will be subject to competing priorities and emerging grant opportunities.

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4.3

BANYULE FLATS AND WARRINGAL PARKLANDS HERITAGE CONSIDERATIONS cont’d As land manager of the BFWP, Council will have continuing regard to the site’s heritage significance. The completed Stage 1 work means that Council is now better positioned for future land management and maintenance decisions to be sympathetic to the heritage elements within the site.

CONCLUSION While Council has been unsuccessful with the nomination for the BFWPs inclusion in the Victorian Heritage Register, further work as part of a future heritage review (currently programmed for 2017) can consider the benefits of local heritage recognition under the Banyule Planning Scheme. The benefits of applying a Heritage Overlay to land for which Council is the land manager compared to having the focus on a Conservation Management Plan, will need to be carefully considered. The Stage 2 environmental assessment will continue, with key findings and recommendations provided in a future Council report.

ATTACHMENTS No.

Title

1

Heritage Council Assessment

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4.4

NORTH EAST LINK - QUARTERLY REPORT

Author:

Michelle Herbert - Senior Transport Engineer, City Development

File:

F2013/333

Previous Items Council on 9 June 2015 (Item 4.3 - North East Link - Quarterly Report) Council on 23 March 2015 (Item 4.1 - North East Link - Quarterly Report) EXECUTIVE SUMMARY There has been no indication by the State Government and VicRoads of any progress on planning for the proposed North East Link in the three months since last reported to Council. VicRoads indicated recently that they currently have no plans or direction to commence planning for the North East Link.

Council has continued to actively work with VicRoads to progress a number of ongoing transport improvements and road safety measures in Banyule. These include the establishment of a Rosanna Road working group and the organisation of data collection relating to the truck curfew trial which will improve knowledge and understanding of truck movements in the north east. The first stage of the north east Main Road truck curfew trial commenced on 20 August 2015 with the second stage to commence in November 2015.

RECOMMENDATION “That 1. Council note that the State Government and VicRoads have not progressed planning for the proposed North East Link and that Council continues to work with VicRoads to advance transport and road safety improvements in Banyule.

2. Future reports only be presented to Council when advice or updates are provided from the Minister, VicRoads or other Government departments or agencies on progress in the planning of the North East link.”

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN This report is in line with Council’s City Plan key direction to “support sustainable transport”.

HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions.

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Place – Sustainable Amenity and Built Environment

4.4

NORTH EAST LINK - QUARTERLY REPORT cont’d In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

BACKGROUND At its meeting on 14 December 2009, Council considered an initial report on the status of the proposed North East Link and an overview of relevant Council resolutions and positions on the link, regional transport, and associated heritage and environmental issues. Council resolved in part as follows: “That Council officers report to the Council every three months on the response from the Minister, VicRoads or other Government departments or agencies on progress in the planning of the North East link.”

In line with this resolution Council considered the most recent report on this matter on 9 June 2015, and resolved that Council: “1. Continue to work with VicRoads to advance the Main Road truck curfews in Banyule.

2. Participate in the VicRoads working group for issues on Rosanna Road.”

DISCUSSION VicRoads have indicated that the Government has given VicRoads no directive to progress planning for the North East Link.

VicRoads commenced Stage 1 of the North East truck curfew trial on 20 August 2015 on:  Greensborough Highway – Rosanna Road (Grimshaw Street to Banksia Street)  Lower Plenty Road (Greensborough Highway to Waiora Road)  Waiora Road (Kingsbury Drive to Bell Street)  Waterdale Road (Kingsbury Drive to Bell Street)  Ryans Road – Wattletree Road Stage 2 of the curfew trial will be implemented in November 2015 on:  Lower Plenty Road - Main Road (Wattletree Road to Greensborough Highway)  Para Road (Grimshaw Street to Lower Plenty Road)  St Helena Road – Karingal Drive  Bolton Street Councillor and officer nominations have been made to the VicRoads working group on the truck curfew and for issues on Rosanna Road. Meetings have been held with VicRoads to discuss ongoing transport and road safety matters in Banyule. This includes the organisation of data collection relating to the truck curfew trial which will improve knowledge and understanding of truck movements in the north east.

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NORTH EAST LINK - QUARTERLY REPORT cont’d CONCLUSION Council continues to work actively with VicRoads to advance transport improvements and road safety matters in Banyule. Stage 1 of the truck curfew trial commenced on 20 August 2015, with Stage 2 to commence in November 2015. Councillor and officer nominations have been made to the VicRoads working group for the truck curfew and for issues on Rosanna Road.

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NORTH EAST LINK - QUARTERLY REPORT cont’d ATTACHMENTS Nil

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4.5

GREENSBOROUGH ACTIVITY CENTRE NEXT PHASE OF DEVELOPMENT

Author:

Arun Chopra - Manager Capital Projects, Assets & City Services

Ward:

Bakewell

File:

F2014/181/01

Previous Items Council on 15 September 2014 (Item 11.2 - Proposed Office Accommodation above WaterMarc 1, Flintoff Street, Greensborough) Council on 27 April 2015 (Item 4.3 - One Flintoff Project - Progress Report) Council on 27 April 2015 (Item 4.4 - 1 Flintoff Street, Greensborough - Proposed Council Offices - Planning Permit Application (No.P311/2015)) Council on 25 May 2015 (Item 11.1 - Shortlisting of Contractors for Contract No. 0839-2015 Construction of Council Office Building and Associated Works, 1 Flintoff Street, Greensborough.)

Council on 7 September 2015 (Item 11.1 - Contract 0839-2015- Award of contract for construction of Council office building and assiciated works at 1 Flintoff Street, Greensborough.)

EXECUTIVE SUMMARY After extensive community consultation the Greensborough Structure Plan was adopted in 2003. During the Development of the Greensborough Structure Plan, a series of 11 key principles were adopted: 1. Maximising environmental improvement 2. Promoting a sustainable traffic and transport network 3. Maximizing mobility and access for all 4. Maximising economic prosperity 5. Maintaining an aquatic centre 6. Ensuring superior urban design outcomes 7. Ensuring social equity and youth development 8. A new focus on health and wellbeing 9. Provision of new residential opportunities 10. Better place management and governance for the GPAC 11. Ensuring a civic role and function for the GPAC These 11 specific principles were refined to 7 broader principles through iterations of consultation in October 2006 and now stand as: 1.

2.

3.

4.

5.

6.

7.

Sustainability Innovative urban design Diversity Ease of movement and connectivity Greener Greensborough The Public Realm An integrated Centre

Council has continued to work to the vision of a more vibrant Greensborough and has seen significant investment in the precinct from both Council and the private sector.

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GREENSBOROUGH ACTIVITY CENTRE NEXT PHASE OF DEVELOPMENT cont’d This Civic precinct is envisaged to act as an anchor for further economic activity in the area and provides a sustainable building with a superior urban design outcome to the community.

To ensure that over the effluxion of time the original premise of a consolidated staff centre was still viable, a business case for the project was prepared by Sweett (Australia) Pty Ltd detailing various build options and the associated costs and benefits. The conclusion of the business case was that three levels of office accommodation had the best long term financial outcome of all the options proposed which also saw a positive net return to Council over a 20 year period on the investment.

At its 15 September 2014 meeting Council resolved to proceed with design and construction of three additional floors plus a mezzanine car park above and within the existing WaterMarc building. The additions will accommodate 320 Council staff. It will develop extensive community meeting and function facilities on levels 3 and 4 and have level 2 of the building leased commercially generating an income stream for Council.

The development of the project has remained a very open process with several key public touch points being delivered through the Budget and City Plan development process that have reiterated Councils intention.

Detailed design of the building was commissioned and was completed in July 2015.

A two stage tender process was adopted for construction of the office building at 1 Flintoff Street, Greensborough due to the complexity of the project which includes keeping WaterMarc operational during the construction.

In February 2015 expressions of interest (EOI) were called for and at its meeting on 25 May 2015, Council resolved to shortlist 5 builders.

Tenders were issued to the shortlisted builders in mid-July 2015 and tenders closed on 18 August 2015. Tenders were analysed by the evaluation panel comprising of Senior Council officers and an external representative.

Due to the significant nature and associated risk Oakton Services Pty Ltd, Council’s internal auditors, were appointed to conduct a probity audit on the process undertaken for the evaluation of the EOI’s and the tender analysis.

The probity opinion has been received and has indicated that the process for the construction of the project has been undertaken in accordance with generally accepted probity principles and Local Government legislative requirements.

At its meeting on 7 September 2015 Council resolved to award the contract for the construction of the office building and associated works at 1 Flintoff Street, Greensborough to ADCO Constructions (VIC) Pty Ltd as they achieved the highest score in the tender evaluation matrix and will deliver best value for money for Council.

This report outlines the features of the building, some of the broader benefits of the development and the flow on opportunities for other parts of Banyule with Council’s

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GREENSBOROUGH ACTIVITY CENTRE NEXT PHASE OF DEVELOPMENT cont’d shift to a centralised administration. The report covers the funding model utilised to deliver the project and some of the economic benefits from the development. A response to parking for the development and in the precinct is outlined, with possible additional off-street car parks proposed on Council owned land at Howard Street and Stubley Court accommodating approximately 83 spaces in addition to the provision of a new mezzanine car park in the basement of the WaterMarc building accommodating 72 spaces.

A Council service centre will remain in operation at Ivanhoe within the current Civic Office and future Community Hub site. Consideration will be given to the nature and extent of a service offering within the Rosanna area.

RECOMMENDATION That: 1. An article be prepared for inclusion in Banyule’s Banner publication and on its web site outlining the next steps in the development of the Greensborough Civic Precinct, highlighting the key project benefits and milestones including the development of associated infrastructure projects that arise from the development such as the Ivanhoe library Hub redevelopment; 2. A series of Frequently Asked Questions (FAQ) sheets be prepared for interested stakeholders and that they be made available for distribution at our current service centres and on Council’s Web site; 3. A report be presented to Council on options for additional off-street car parking facilities at 29 Howard Street and, 2-4 and 6 Stubley Court Greensborough.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN This report is in line with Council’s City Plan key direction to “create a productive and engaged workforce” BACKGROUND After extensive community consultation the Greensborough Structure Plan was adopted in 2003. During the Development of the Greensborough Structure Plan a series of 11 key principles were adopted: 1. Maximising environmental improvement 2. Promoting a sustainable traffic and transport network 3. Maximizing mobility and access for all

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GREENSBOROUGH ACTIVITY CENTRE NEXT PHASE OF DEVELOPMENT cont’d 4. Maximising economic prosperity 5. Maintaining an aquatic centre 6. Ensuring superior urban design outcomes 7. Ensuring social equity and youth development 8. A new focus on health and wellbeing 9. Provision of new residential opportunities 10. Better place management and governance for the GPAC 11. Ensuring a civic role and function for the GPAC These 11 specific principles were refined to 7 broader principles through iterations of consultation in October 2006 and now stand as: 1.

2.

3.

4.

5.

6.

7.

Sustainability Innovative urban design Diversity Ease of movement and connectivity Greener Greensborough The Public Realm An integrated Centre

The Structure Plan and its amendments over the many years has consistently highlighted the need to strengthen and reinforce the Civic role and function of the Greensborough Activity Centre by collocating civic, community and government uses through the provision of a new municipal office.

Over time, Council has delivered on various components of the vision and reinforced its approach by maintaining its strategy for the future.

Council has continued to work to the vision of a more vibrant Greensborough and has seen significant investment in the precinct from both Council and the private sector.

In 2010 Council considered strategic redevelopment plans for Greensborough and the potential to relocate Council staff to Greensborough. The relocation of Council staff is consistent with Council’s long standing vision to renew Greensborough by creating a vibrant regional centre for commercial, residential and entertainment activity that included a major aquatic and leisure centre (WaterMarc) and a new civic office. Stage 1 of Council’s vision has been delivered by the completion of WaterMarc, a regional aquatic and leisure centre at Greensborough.

In order to achieve Council’s vision for relocating staff to Greensborough, Council in its 2013/2014 capital works budget allocated funds for preparing a concept design of the proposed office accommodation. The scope of the concept included co-locating approximately 320 staff currently located at Ivanhoe, Rosanna and Greensborough offices into one office by vertically extending the WaterMarc building located at 1 Flintoff Street, Greensborough. The WaterMarc building was structurally designed and constructed to cater for three additional floors including a mezzanine car park in the basement of the existing Watermarc building.

A number of consultants were appointed to develop the concept and detailed design.

Council allocated further funding in its 2014/2015 capital works budget to proceed with the detailed design of the project.

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GREENSBOROUGH ACTIVITY CENTRE NEXT PHASE OF DEVELOPMENT cont’d

Three options for the project were developed in the concept stage for Council to consider. The options included a two and three level extension to the WaterMarc building and included the construction of a mezzanine carpark in the basement of the Watermarc building. In September 2014, Council resolved to proceed with design and construction of three additional floors above WaterMarc and a mezzanine car park.

A business case for the project was prepared by Sweett (Australia) Pty Ltd detailing the options considered and the associated costs and benefits. The conclusion of the business case was that Option 3 (three levels of office accommodation) had the best long term financial outcome of the 3 options with a positive net return to Council over a 20 year period. It also concluded that against the qualitative evaluation criteria, Option 3 was also rated the highest of the 3 options assessed with a total weighted score of 84%.

Based on detailed design drawings,in April 2015 Council , resolved to issue a Planning Permit for the Construction of a three storey addition (above the existing WaterMarc Complex) with the use of proposed Levels 3 and 4 for the purpose of Council Offices and Level 2 for commercial lease at 1 Flintoff Street, Greensborough.

Locality Plan

HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions.

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities.

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GREENSBOROUGH ACTIVITY CENTRE NEXT PHASE OF DEVELOPMENT cont’d

It is considered that the subject matter does not raise any human rights issues.

The development of the offices at 1 Flintoff street enhance the accessibility of the community to Civic facilities with the current facilities at both Rosanna and Ivanhoe not fully accessible to staff or the community.

TECHNICAL CONSIDERATION Tender Process A two stage tender process was adopted for construction of the office building at 1 Flintoff Street, Greensborough, due to the complexity of the project and that WaterMarc needs to be kept operational during the construction. Stage one comprised of inviting expressions of interest from reputable contractors in order to develop a shortlist of preferred contractors. Stage two comprised of sending the detailed tender documents and drawings to shortlisted contractors for them to submit their priced bids.

Expressions of Interest (EOI) were invited from contractors by placing an advertisement in the Local Government Tenders section of The Age newspaper on Saturday 14th February 2015. EOI’s were also advertised on Council’s web site with a closing date of 12th March 2015.

Contractors were requested to submit their full credentials including financial background, relevant experience, project team, current and past projects valuing more than $25 million, OH&S and quality accreditation.

Tender Evaluation

Before the close of Tenders the evaluation panel comprising Director Assets & City Services, Acting Director Corporate Services, Manager Capital Projects, Leader Procurement and an external representative met and decided on the weighting of the evaluation criteria and evaluation methodology.

Environmental Sustainable Design (ESD) The office building has been designed to be highly environmentally sustainable with ESD features designed to deliver a better financial return via energy savings to Council.

Key ESD features included in the building design are:  Photovoltaic solar panels on the new roof that will generate approximately 90 Kw of power thus potentially making the Council office development carbon neutral (This project will follow on form the 80Kw of Photo voltaic panels being installed on the WaterMarc roof this financial year)  Double glazing  Chilled beams for air-conditioning  Environmentally sustainable materials for construction and fit out  LED lighting  Motion sensors to control lighting and air-conditioning of meeting rooms  Indoor plants to improve air quality  Landscaped terraces and a green façade  Use of recycled rain water for toilet flushing

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GREENSBOROUGH ACTIVITY CENTRE NEXT PHASE OF DEVELOPMENT cont’d

Construction Methodology ADCO Construction has proposed to install an elevated gantry in Grimshaw Lane adjoining the WaterMarc material delivery area which will allow free flow of traffic at most of the time, during concrete pours controlled traffic management will be implemented so that traffic in Grimshaw Lane flows smoothly.

Some car spaces will be allocated to ADCO near the entry of the existing Flintoff Street car park for storage of equipment and material.

Construction vehicles will be parked in the basement of the existing multi-deck car park which at present is not used.

It is anticipated that there will be minimal impact on operations of WaterMarc and other traffic movements in the vicinity of the project.

Probity Audit Oakton Services Pty Ltd, Council’s internal auditors, were appointed to conduct a probity audit on the process undertaken for the evaluation of the EOI’s and the tender. A representative of Oakton attended the evaluation team meeting and tender interview on 28th August 2015. The probity auditor has indicated that the tender process for the Construction of Council Building (1 Flintoff Street, Greensborough) has been undertaken in accordance with generally accepted probity principles and Local Government requirements.

Car Parking A mezzanine carpark accommodating 72 car parking spaces will be constructed in the basement of WaterMarc as part of the project.

A Parking Management Plan has also been developed for Greensborough to better understand and manage the impact of the proposed office development, including the commercial office. While the statutory parking requirements in accordance with the Planning Permit for the project have been met, there is expected to be additional parking demands associated with the increase in activity in Greensborough over time.

Therefore Council owned sites in Howard Street and Stubley Court have been identified as being suitable and appropriate to provide additional car parking for the centre. Concept designs shown in Attachment 1 indicate that these sites could accommodate approximately 83 car parking spaces.

The Parking Management Plan proposes to construct off-street parking on these sites and make changes to parking restrictions to manage parking in the precinct. It is an ongoing responsibility to monitor and manage parking across Greensborough in the future in accordance with Council’s Activity Centre Car Parking Policy and Strategy.

LEGAL CONSIDERATION Tender documents including the Conditions of Contract were drafted and approved

by Maddocks, Council’s legal advisors who have the expertise in developing such conditions for various Councils and private construction industry.

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4.5

GREENSBOROUGH ACTIVITY CENTRE NEXT PHASE OF DEVELOPMENT cont’d FUNDING Council appointed an appropriately qualified Quantity Surveying firm Slattery to assist in the cost planning of the project.

Based on ADCO Construction’s negotiated price, the estimated total project cost will be less than Council has anticipated at $30.88 million.

These costs are inclusive of all construction elements of the project, the fit out of the Council and Community spaces, all ESD initiatives, design and development costs and the costs associated with preparation and process reengineering of Council services to the new site.

A separate report will be presented to Council on options for additional car parking at Howard Street and Stubley Court.

Potential Savings Post Construction There are a number of potential cost savings that will be realised once the new office is constructed and staff collocated. These benefits have been identified in studies conducted by Consultants and Council officers and include but are not restricted to:           

Reduction of Councils light vehicle fleet Elimination of travel time between office locations.

Rationalisation of some of the council passenger fleet.

Staff effectiveness, improved productivity and morale.

More responsive & effective communication due to collocation of staff.

Better use of resources/Customer Service provision e.g. provide a one-stop shop for customers with planning, building, engineering and health enquiries.

More effective information technology and records management.

Rationalising the scope and number of IT equipment.

Reduction in facility operational and utility costs The reduction in administrative duplication costs The digitisation of hard copy records

Funding Sources A budget provision of $20 million has been made in Council’s 2015/2016 Capital Works budget and a further allocation has been provided for in Council’s forward Capital Works Program for 2016/2017 financial year to complete the project.

The Project will not attract any further borrowings.

Council will fund the construction of the project from existing reserves funded by the sales of Commercial properties within Greensborough Commercial area and Rosanna Commercial area. These sales will have the added benefit to further stimulate development opportunities within these precincts.

The subject properties that either are sold or Council has flagged its intention to sell include the development opportunities on Greensborough Walk (development now in construction), 9 - 13 Flintoff St, Greensborough (the previous Centre Link Site and Councils current Service centre), several Main Street, Greensborough properties, Councils Rosanna Service Centre in Turnham Ave, Rosanna and Council’s property on the Corner of Para Rd and Flintoff St, Greensborough.

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GREENSBOROUGH ACTIVITY CENTRE NEXT PHASE OF DEVELOPMENT cont’d

Council retains further significant commercial land holdings in other areas of Banyule not earmarked for contribution to this project.

Commercial Opportunities The building design includes 2,200m2 of floor space that will be available for commercial leasing/rental income. Council Officers are developing a promotional program to develop interest in the Level 2 floor space and to determine the number of tenancies that may be required to deliver the best value for Banyule.

COMMUNITY BENEFITS There are a broad range of community benefits associated with the project. These include:  Financial benefit to Council by leasing of level 2 commercial office space, introducing a more innovative income stream for Council and lessening Councils reliance on rate revenue.  Creation of approximately 250 jobs during construction, thus providing economic benefit to Greensborough traders  Environmentally sustainable building will deliver cost savings to Council and greatly assist in reducing its carbon footprint  Substantially improved community facilities in Greensborough providing much needed community meeting and function space  One Stop Shop for Council services  Approximately 150 additional local job opportunities through commercially leased level 2 will provide economic benefit to Greensborough  The opportunity to revitalise the Ivanhoe Civic Precinct to improve local community facilities and provide a redeveloped library and community hub  The addition of a new Commercial mix and new anchor to the Rosanna commercial area CONSULTATION Between 2001 and 2010 during the development of the Greensborough Structure Plan and in the lead up to the construction of WaterMarc, Banyule City Council conducted extensive community consultation and communication.

A range of Community meetings, information sessions, festival stands and business breakfasts were held and a Greensborough Project Community Consultative Committee established to provide direct feedback to Council.

Additionally, information was provided to the community via the local media, including the Banyule Banner and daily newspapers, via the Banyule Website and in direct mail outs to stakeholders, traders and adjoining properties.

In addition to the consultation on the project significant effort has been made to keep the community and staff informed on Councils intentions around the various stages of the project. This has included clear statements of intent to construct the offices in the budget and City Plan documents over the last two years. This has included information to the distributed to the local media, at information sessions, in banner articles, Fact Sheets and budget summary documents.

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GREENSBOROUGH ACTIVITY CENTRE NEXT PHASE OF DEVELOPMENT cont’d

Consultation meetings have continued with Greensborough traders, the Greensborough Consultative Committee and the operator of WaterMarc facility during the detailed design stage and will continue to be held during the construction phase of the project.

A detailed Consultation Plan has also been developed and will be progressively rolled out during the construction of the project. The Communications Plan in place is to ensure the community and key stakeholders:  Are informed about all stages of the One Flintoff project  Are aware of its significance and benefits  Embrace and support the development The Greensborough Project Community Consultative Committee, an integral part of the communication strategy for the successful WaterMarc project, will meet regularly to discuss the One Flintoff project. The Committee is made up of Greensborough traders, local residents, interested groups and the local Member of Parliament.

TIMELINES Timelines for the completion of key project milestones are as follows: 1.

Award contract - September 2015 2.

Commence construction - October 2015 3.

Project Completion - December 2016 4.

Staff relocation - January 2017 CONCLUSION The letting of the construction contract for the office development at One Flintoff above WaterMarc progresses the realisation of the vision for Greensborough as a place that is economically vibrant and values community and individual wellbeing.

Consecutive project opportunities for commercial and community developments within Ivanhoe, Greensborough and Rosanna are now able to be achieved.

Council continues to deliver on its commitments to the Community around best value service provision, the development and regeneration of important community infrastructure and the stimulation of economic activity in key activity centres.

After extensive consultation about the development of a concept and the detailed design process over many years, Council has now approved the contract for the catalyst project.

There has been a two stage tender process overseen by a probity auditor, to provide Council with a recommendation to proceed to construction of the project.

ADCO Constructions (VIC) Pty Ltd has been appointed as the project contractor that will deliver best value for money for Council.

A total of 2,200m2 of floor space on level 2 will be available for commercial leasing that will deliver rental income for Council.

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GREENSBOROUGH ACTIVITY CENTRE NEXT PHASE OF DEVELOPMENT cont’d Council will continue to monitor and manage car parking in the Greensborough area in the future in accordance with the Activity Centre Car Parking Policy and Strategy.

Council will receive a further report on opportunities for additional car parking including sites at 29 Howard Street and, 2-4 and 6 Stubley Court.

ATTACHMENTS

No.

Title

1

Proposed Car Park Layout for Howard Street and Stubley Court

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CAROLS BY CANDLELIGHT LOCATION OPTION FOR 2015 AND 2016

Author: Ben McManus - Coordinator Leisure & Cultural Services, Community Programs File:

F2014/4315

EXECUTIVE SUMMARY At the Ordinary Meeting of Council held on the 10 November 2014, Council resolved “That Council officers provide a report on options to hold the annual Christmas Carols event/s across the municipality.”

A review of potential venues has been undertaken across the municipality and prepared a matrix comparing the resources available at each venue. The report includes the recent history of the event over the past five years, including its move from Ivanhoe Park to Poulter Reserve and then on to the Greensborough Town Square, adjacent to WaterMarc.

The review of options is impacted by the unavailability of Greensborough Town Square for 2015 and 2016 due to construction of the One Flintoff project, the impact of adverse weather on the event and the community feedback regarding the preference for the event to be held in a green space.

Challenges to resourcing are outlined and the corresponding risks associated with running two events, Carols by Candlelight and Boulevard Lights on the same day at different venues. Resourcing opportunities provided by aligning these two events are also considered.

RECOMMENDATION That Council: 1. Relocate the Carols by Candlelight event to Ivanhoe Park, Ivanhoe in 2015 and 2016.

2. A report be presented in early 2017 which considers future venues for Carols by Candlelight from 2017 and beyond.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN This report is in line with Council’s City Plan key directions to “maintain and improve Banyule as a great place to live” and “Celebrate and promote Banyule’s diversity and heritage”.

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2015 CAROLS BY CANDLELIGHT LOCATION OPTION FOR 2015 AND 2016 cont’d BACKGROUND In November 2014 a resolution of Council was made requesting a report on options to hold the annual Christmas Carols event/s across the municipality.

Traditionally Carols by Candlelight was held at Ivanhoe Park to coincide with the opening of Boulevard Lights. In October 2009, the Christmas Carols event moved from Ivanhoe Park, Ivanhoe to Poulter Reserve Greensborough. In 2009 Council considered holding events at non-sporting reserves to protect sporting assets as drought conditions were in force. Ivanhoe Park was also due to undergo the summer seeding program and community feedback at the time also highlighted the high number of events held in Ivanhoe, namely the Boulevard Lights.

In 2013 the event was held at the Town Square adjacent to WaterMarc. While this venue presents some challenges, particularly in hot weather conditions given the hard stand nature of the Town Square, it does have a significant advantage in relation to better site access in wet weather conditions. Wet weather has impacted or cancelled Carols four times in the last eight years.

The evaluation of this event included feedback from the community which indicated a preference for the event to be held in a park location as opposed to the Town Square. Another key outcome of the evaluation identified the challenge with staff resourcing – delivering two events at different locations on the same day (Carols by Candlelight in Greensborough and Boulevard Lights in Ivanhoe).

Alternative layout and programming adjustments were made and the 2014 event was again held at the Town Square.

DISCUSSION The primary point for consideration is the availability of Greensborough Town Square for the 2015 and 2016 Carols events due to the impact of construction work for the One Flintoff Project. (refer to Council Report 4.6) Holding the event in Banyule’s green spaces will satisfy those in the community who have raised issues about the hard stand nature of the WaterMarc site in the past two years. The natural beauty of our parks makes it easier to create an appropriate ambience. There will also be more space for children and families to run around and better access to natural shade. Conversely, working in green spaces exposes the event to risks associated with weather.

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2015 CAROLS BY CANDLELIGHT LOCATION OPTION FOR 2015 AND 2016 cont’d

x 

x  

         

x x 

x x x   

         x 

Capacity up to 4000 People

         

Close to shops

x 

Pavilion/Facility

          

Large Open space/oval

          

Playground

Car Parking

         x 

x    

Train station

Toilet facilities

Anthony Beale Reserve Macleod Park Price Park Binnak Park Petrie Park Malahang Reserve Ford Park Seddon Reserve Ivanhoe Park Poulter Reserve Town Square WaterMarc

Power available

Park

Natural amphitheatre

The matrix below has been used to assess alternative site suitability across the municipality:

x 

x x x x x x x 

 

x 

x  

x  

x x x x   Macleod Park is the only site which meets all of the preferred elements for the Carols event. However it is also highly utilized during the year with other events including Music in the Park and the Youth Festival.  Petrie Park also meets many of the preferred elements however the venue does not have the audience capacity.  Ivanhoe Park meets most of the elements and has significant additional advantages, including that the event has a long history of taking place there and the benefits of aligning with the Boulevard Lights.

FUNDING IMPLICATIONS Council currently provides funding of $30,800 for the Carols event. Generally a change of site creates a significant additional workload and cost for the planning, marketing and implementation of an event. However, closely aligning Carols with the Boulevard Lights does open up the possibility for efficiencies and greater income generation to the potential benefit of both events:  Potential efficiencies include event logistics, staffing, planning costs (such as traffic management plans) and programming.  Potential income generation includes greater stallholder fees and sponsorship opportunities It is anticipated that moving the event will not require any additional support..

CONSULTATION Having regard to the previous history of Carols at Ivanhoe Park officers consider there is no further consultation required.

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2015 CAROLS BY CANDLELIGHT LOCATION OPTION FOR 2015 AND 2016 cont’d Detailed consultation has been undertaken with the Ivanhoe Cricket Club and the Victorian Sub District Cricket Association (VSDCA) regarding use of the oval and pavilion. The Ivanhoe Cricket Club has raised the following challenges:

Scheduling of the fixture match. The VSDCA are responsible for fixture arrangements and this matter will need to be addressed through the Association.

2. In approx. 2008-09 when Carols were last held on the main ground, a generator was used for lighting and power for amplifiers. The heat and some fuel spillage from the generator killed off a patch of grass (approx. 4m x 2m) that took years to recover.

3. Should there be any wet weather leading up to the event, the necessity for vehicular access and movement on the ground will likely cause significant damage to the ground and/or pitch surrounds.

4. Security of the centre wicket area. The centre wicket area is a magnet for young kids and teenagers at public events. The damage that can be done can cause significant disruption to the use of the pitch area.

Officers have considered each of these issues and are confident they can be addressed.

The VSDCA have confirmed in writing that the Ivanhoe Cricket Club games scheduled for Ivanhoe Park on the 12 December can be re-scheduled. The use of generators will be managed closely, the centre wicket will be secured and a wet weather plan will also be prepared to mitigate any risks of damaging the playing surface at Ivanhoe Park.

TIMELINES This report considers the siting of the 2015 and 2016 Carols events. There are significant advantages for Council and the community in making a decision for the next two years including the advantage of implementing any learning from this first event into the following year.

Consideration of the siting of Carols beyond this time will be considered in early 2017.

CONCLUSION The Carols by Candlelight event has been located at Ivanhoe Park in the past and is a proven location in terms of site infrastructure and amenity. The community feedback also has indicated a preference for the event to be located in a park land.

Holding both the Carols and the Boulevard Lights at the same time in close proximity for the next two years is considered appropriate.

ATTACHMENTS Nil

Ordinary Meeting of Council - 21 September 2015

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5.1

ADVOCACY REPORT 1 JANUARY 2015 - 30 JUNE 2015

Author: Fiona Athersmith - Media and Marketing Communications Officer, Corporate Services File:

F2014/406

EXECUTIVE SUMMARY This biannual Advocacy Report, “Taking Action on What Matters to our Community”, is designed to inform Council and the community on advocacy initiatives undertaken on key issues of local, regional and wider relevance, in order to represent the best interest of Banyule Community.

Council is continually advocating to relevant local, state and federal governments and organisations on key issues. Our aim in advocating is to persuade and influence decision makers and leaders, in all spheres of government and the private sector, to act in the best interests of the Banyule community.

Some of the key issues Banyule has advocated on includes:  Planning and Infrastructure (high density development, open space, traffic management)  Health and Wellbeing  Access & Disability  Upholding the Human Rights of our community and  Other services essential to the community.

By advocating, we seek to:  Change public policy and the allocation of resources, particularly to the more disadvantaged within our community.  Increase the visibility and understanding of the issues affecting our community among decision makers.  Participate in agenda setting on matters impacting our local communities.

This Advocacy Report (attached) details the advocacy undertaken from 1 January 2015 – 30 June 2015

RECOMMENDATION That the Advocacy Report 1 January 2015 – 30 June 2015 (attached) be noted and Council continue to Advocate on behalf of its Community.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

Ordinary Meeting of Council - 21 September 2015

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5.1

Participation – Community Involvement in Community Life

5.1

Participation – Community Involvement in Community Life

ADVOCACY REPORT 1 JANUARY 2015 - 30 JUNE 2015 cont’d CITY PLAN This report is in line with Council’s City Plan key direction to “advocate on behalf of our community”.

Our Participation objective (community involvement in community life) specifically talks about advocating on behalf of the community, the advocacy report is designed so that you can see how each advocacy activity is supporting our four other objectives around: People (community strengthening and support); Planet (environmental sustainability); Place (sustainable amenity and built environment); and Performance (managing financial and non-financial resources).

BACKGROUND The Local Government Act 1989 sets out the role of councils in Victoria. It states: 1) (2)

A Council is elected to provide leadership for the good governance of the municipal district and the local community.

The role of a Council includes— (a) acting as a representative government by taking into account the diverse needs of the local community in decision making; (b) providing leadership by establishing strategic objectives and monitoring their achievement; (c) maintaining the viability of the Council by ensuring that resources are managed in a responsible and accountable manner; (d) advocating the interests of the local community to other communities and governments; (e) acting as a responsible partner in government by taking into account the needs of other communities; (f) fostering community cohesion and encouraging active participation in civic life.

The Advocacy report outlines how Banyule performs its role in advocating on behalf of the community on key issues in a number of ways.

ADVOCACY One of our key governance functions is to advocate on behalf of the community on issues they deem important or on issues likely to have substantial impacts on the lives of residents.

By representing the interests of the community in a range of forums, we have the capacity to attract additional resources and resolve complex issues affecting the liveability of our city.

Advocacy is about achieving positive social change through persuasion and diplomacy. It involves trust and relationship building, education and information, communications and media, and strategic partnerships.

Our aim in advocating is to persuade and influence decision makers and leaders, in all spheres of government and the private sector, to act in the best interests of the Banyule community.

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ADVOCACY REPORT 1 JANUARY 2015 - 30 JUNE 2015 cont’d By advocating, we seek to:  Change public policy and the allocation of resources, particularly to the more disadvantaged within our community.  Increase the visibility and understanding of the issues affecting our community among decision makers.  Participate in agenda setting on matters impacting our local communities.

By listening to what our community at our regular community consultation sessions as well as by using other feedback and information, we develop positions on the issues that matter most to you.

We then ‘go into bat’ to ensure our community gets the improvements, services and funds that it needs from other levels of government, organisations and agencies.

HOW DO WE ADVOCATE?

We advocate on your behalf by participating in industry forums, making submissions, submitting applications for funding and meeting with Federal and State Members of Parliament and key staff from government departments.

The following initiatives grouped into Council’s City Plan headings are highlighted (the full Advocacy report is attached): PEOPLE  The Olympic Village Learning Hub  Universal Access – Government funding for 15 hours of kindergarten  Ensuring older people and people with disabilities have access to appropriate services  Age-friendly cities and communities  Impressionist Gallery and Laboratory PLACE  Planning and development reforms (Sustainable development provisions, tree protection, Building Issues, Banyule flats and Warringal Parklands and Sparks Reserve – heritage nomination  Encouraging VivRoads and VicTrack to maintain their land  Ivanhoe Park Pavilion redevelopment  Banksia Stadium redevelopment project  The Ivanhoe Community Learning Hub  Cartledge Reserve Pavilion redevelopment  Loyola Precinct – improving facilities and opportunities  NJ Telfer Reserve development  Greensborough Main Street upgrade (stage 2)  Northern Group of Councils –economic development initiatives  LaTrobe Employment Cluster  Rosanna and Greensborough Roads – safety improvements  Bolton Street Upgrade  Para Road and Rattray Road intersection  Para Road and Grimshaw Street intersection  Grimshaw Street/Flintoff Street intersection  40 km/h speed limits  EastWest Power Easement Bicycle Route and Shared Path

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Participation – Community Involvement in Community Life

5.1

Participation – Community Involvement in Community Life

ADVOCACY REPORT 1 JANUARY 2015 - 30 JUNE 2015 cont’d PARTICIPATION  Refugees and asylum seekers  Aboriginal and Torres Strait Islanders  Disability and inclusion  Culturally and Linguistically Diverse (CALD) communities  Lesbian, Gay, Bisexual, Transgender and Intersex (LGBTI) communities  Proposed changes to Australian Citizenship  Educational facilities in the Heidelberg area HUMAN RIGHTS CHARTER In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues.

CONCLUSION The Advocacy Report, reflecting advocacy activities for the period 1 January 2015 – 30 June 2015, comprises summaries of the advocacy initiatives undertaken during this period. The report outlines what the issue was, how Council advocated and records any results of the advocacy. This report, which is attached, is also available for download on our website (www.banyule.vic.gov.au/advocacy) and will be promoted to the community via social media. The Advocacy Report for the period preceding this report will also be available on our website.

ATTACHMENTS No.

Title

1

Advocacy Report 1 January 2015 - 30 June 2015

Ordinary Meeting of Council - 21 September 2015

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5.2

5.2

Participation – Community Involvement in Community Life

HEIDELBERG PARK PAVILION - CAPITAL WORKS PROJECT

Author: Darren Bennett - Manager Leisure, Recreation & Culture, Community Programs File:

F2014/2064

EXECUTIVE SUMMARY Council allocated $45,000 within the 2015/16 capital works budget to renovate the wet areas of the Heidelberg Park Pavilion, paint the interior of the facility and install an exhaust canopy in the kitchen.

The tenant clubs being Heidelberg West Football and Heidelberg West Cricket Clubs have reviewed the initial project scope and would like to prioritise the development of a viewing deck in front of the pavilion to create a more welcoming environment for members and also improve the viewing capability of the playing surface from the pavilion location.

This proposal has been reviewed and can be accommodated with the existing budget allocation and delivered within expected timelines. The proposed change of scope of project to better suit the club needs is supported.

RECOMMENDATION That Council endorse the proposed change in scope for the West Heidelberg Football Club project within the 2015/16 capital works budget from the West Heidelberg Football Club Wet Area Refurbishment to West Heidelberg Football Club Viewing Deck.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN This report is in line with Council’s City Plan key direction to “promote and support health and wellbeing”.

BACKGROUND Heidelberg West Pavilion is currently allocated to Heidelberg West Football and Cricket Clubs.

Council allocated $60,000 within the 2014/15 capital works budget and a number of improvement to the Heidelberg Park Pavilion located at 1 Beverly Road Heidelberg

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5.2

Participation – Community Involvement in Community Life

HEIDELBERG PARK PAVILION - CAPITAL WORKS PROJECT cont’d were delivered which included a new viewing window, security shutters and improved air handling.

Not all of the works initially identified were able to be delivered within the budget allocation and Council met with the Club in February 2015 and confirmed further priority works for Council consideration.

Council considered a further budget bid and allocated an additional $45,000 within the 2015/16 capital works budget.

HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions.

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

CURRENT SITUATION Council approved an allocation of $45,000 within the 2015/16 capital works budget to renew the floor coverings for social room, renovate the wet areas within the pavilion, paint the interior of the facility and install an exhaust canopy in the kitchen.

Since the initial meeting in February 2015, the tenant clubs have reviewed the initial project scope and would now like to prioritise the development of a viewing deck in front of the pavilion to create a more welcoming environment for club members and also improve the viewing capability of the playing surface from the pavilion location.

This proposal was reviewed and it was agreed in writing by both clubs that the additional viewing deck would open up the facility and create a more welcoming environment for the tenant clubs to operate from.

The current pavilion has a small balcony. When the rooms are at maximum capacity it can be quite uncomfortable for patrons as there is not enough room to move through the crowd when outside. To extend the existing balcony into a decking would provide both Football and Cricket clubs with the room needed to ensure all patrons are both comfortable and safe.

FUNDING IMPLICATIONS Officers have sourced preliminary cost estimates for the proposed viewing deck and have confirmed the proposed viewing deck can be delivered within the existing budget allocation of $45,000.

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Participation – Community Involvement in Community Life

5.2

HEIDELBERG PARK PAVILION - CAPITAL WORKS PROJECT cont’d TIMELINES The proposed viewing deck can be delivered by the end of 2015. The change in scope may impact on the ability to deliver the project earlier.

CONCLUSION Given the current site constraints of the existing facility, the tenant clubs preference to priorities the viewing deck over the initial scope of works and the ability of the project to be delivered within the current budget allocation in the current financial year, to proposed change of scope for this project is supported.

ATTACHMENTS Nil

Ordinary Meeting of Council - 21 September 2015

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5.3

COMMUNITY INFORMATION AND SUPPORT SERVICES - SERVICE MODEL

Author: Giovanna Savini - Manager Youth & Family Services, Community Programs File:

BS34/035/003

Previous Items Council on 7 September 2015 (Item 5.2 - Community Information and Support Services - Integrated Service Model) Council on 5 May 2014 (Item 6.3 - Community Information and Support Services Review) Council on 14 April 2014 (Item 6.3 - Community Information and Support Services Review) Council on 22 April 2013 (Item 2.1 - Relocation of Banyule Support and Information Centre (BANSIC)) EXECUTIVE SUMMARY In 2013 Council undertook a Community Information and Support Service (CISS) review of existing agencies funded to deliver related activities as part of its accountability both towards the community and for its effective use of resources. The agencies reviewed were Banyule Support and Information Centre (BANSIC), North East Region Volunteer Centre Inc (NERVC), trading as Volunteers of Banyule (VOB) and Diamond Valley Community Support (DVCS).

The review investigated each service’s approach to meeting contemporary demands and standards in the context of best practice models and the identification of gaps and duplication in services provided. Importantly, the review provided advice to Council for the future direction of information and support services with the key intent of seeking to create greater efficiency and effectiveness, including expectation that funded agencies undertake ventures that leverage Council funding to supplement agency resources.

The review ultimately recommended that in recognition of the history of the existing service providers within the community that Council work with the existing three agencies toward a new merged entity to deliver an integrated service across the municipality.

Council subsequently resolved to work collaboratively with BANSIC, DVCS and VOB as the existing service providers, to facilitate a merger of the three agencies to one new entity that would deliver integrated community information and support services across Banyule.

Whilst acknowledging and appreciating the hard work, efforts and good will of all involved to bring the proposed merger to fruition, it became clear in July 2015 from discussions and proposals presented by each of the agencies that a collaborative merger was no longer possible or viable.

Subsequently, various options have been proposed and given due consideration in moving forward to achieve Council’s vision for a community information and support service model that delivers on greater efficiency and effectiveness of services across the municipality, including the expectation that Council funding will be leveraged to

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5.3

Participation – Community Involvement in Community Life

COMMUNITY INFORMATION AND SUPPORT SERVICES - SERVICE MODEL cont’d supplement agency resources.

RECOMMENDATION That Council: 1. Acknowledges that its commitment to an integrated community information and support service model with the existing agencies being Banyule Support and Information Centre (BANSIC), Diamond Valley Community Support (DVCS) and Volunteers of Banyule (VOB) is no longer possible.

2. Reconfirm its commitment to a community information and support service model with a service presence in the geographic locations of Heidelberg West and Greensborough.

3. Advertise via a public tender process for the delivery of an Information and Support Service from the new Heidelberg West service location.

4. Confirm continuation of community information and support service delivery from the existing Greensborough location by the existing service provider Diamond Valley Community Support (DVCS).

5. At the completion of the tender process, enter into new service level agreements that ensure consistent service outcomes across the municipality for both the north and south service locations.

6. Enter into a service level agreement defining service outcomes and funding and lease arrangements with Banyule Support and Information Centre (BANSIC) and Volunteers of Banyule (VOB) for the continuation of services to the Banyule community during the tender process, including the full acquittal of allocated funding received.

7. Formally thank the Committees of Management, the staff and volunteers of the Banyule Support and Information Centre (BANSIC), Diamond Valley Community Support (DVCS) and Volunteers of Banyule (VOB) for their commitment and community service over the years and formally advise them of Council’s intention regarding future service delivery inviting them to participate in the public tender process.

8. Following the finalisation of the tender for the Heidelberg West service consider a further report on the facility at 80 Hawdon Street, Heidelberg.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

Ordinary Meeting of Council - 21 September 2015

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5.3

Participation – Community Involvement in Community Life

5.3

Participation – Community Involvement in Community Life

COMMUNITY INFORMATION AND SUPPORT SERVICES - SERVICE MODEL cont’d CITY PLAN This report is in line with Council’s City Plan key direction to “develop and deliver best value services and facilities”.

BACKGROUND On the 22 April 2013 Council resolved to undertake a Community Information and Support Service (CISS) review of existing agencies funded to deliver related activities as part of its accountability both towards the community and for its effective use of resources. The agencies reviewed were Banyule Support and Information Centre (BANSIC), North East Region Volunteer Centre Inc (NERVC), trading as Volunteers of Banyule (VOB) and Diamond Valley Community Support (DVCS).

The CISS review investigated each service’s approach to meeting contemporary demands and standards in the context of best practice models and to identify whether there were any gaps or duplication in services provided. Importantly, the review was to provide advice to Council in relation to the future direction of information and support services.

Janine Haddow was engaged in August 2013 as a consultant to conduct the CISS review. The review was based on qualitative data and information including interviews and workshops with key people from each of the three agencies, interviews with Council staff and local, national and international research of trends and best practice models in the delivery of community information and support services and volunteer agencies. The review was finalised in November 2013.

The review found that the three agencies were very different from each other.

Culturally there were significant differences from the more traditional approach to community information and support delivered by VOB and BANSIC to a relatively high end innovative and entrepreneurial approach of DVCS. In addition those with better governance in place appeared to perform better on a number of measures and management skills and activities varied widely between the agencies.

With the intent of seeking to create greater efficiency and effectiveness, including expectation that funded agencies undertake ventures that leverage Council funding to supplement agency resources, a number of options going forward were identified by the review.

The review ultimately recommended that in recognition of the history of the existing service providers within the community that Council work with the three agencies toward a new merged entity to deliver an integrated service across the municipality.

Based on the review findings, in May 2014, Council resolved to among other things, work collaboratively with BANSIC, DVCS and VOB to facilitate a merger to form a new entity to deliver an integrated community information and support service and to investigate options for permanent service locations across the municipality with recommendations on preferred service sites in the north and south moving forward into the future.

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COMMUNITY INFORMATION AND SUPPORT SERVICES - SERVICE MODEL cont’d To deliver on this resolution, the following projects were undertaken over the subsequent months: 1. Identification of preferred service sites in the north and south of the municipality.

2. The merger of the three agencies: Volunteers of Banyule (VOB), BANSIC and Diamond Valley Community Support (DVCS).

1. Identification of preferred service sites in the north and south of the municipality It was identified that an integrated service with key satellite points located in the northern and southern parts of the municipality would provide the best outcomes for the community. This model would offer greater efficiency and effectiveness for Council in the long term, with the existing Greensborough site remaining as the northern service location and Heidelberg West being identified as the preferred service location in the south.

The rationale for determining Heidelberg West, The Mall specifically as the preferred location for an information services hub was in response to a number of drivers.

In 2009 the Bell Street Mall Urban Design Framework (UDF) and Master Plan was adopted by Council (Resolution FPOC.61 23/11/2009), as the culmination of a comprehensive community consultation exercise. The master plan includes a proposed community hub, with the following principle guiding its development: “The whole community will feel welcome and safe in a place that has been designed to enrich the community.”

Heidelberg West is classified as a highly disadvantaged area and culturally diverse.

As part of a broader community plan to develop the community to become more selfsufficient and resilient, locating community information and support services in this area was deemed to be a valuable resource.

Council subsequently proceeded with this locality decision and secured a lease at Shop 48 The Mall, Heidelberg West in October 2014. The fit out construction works are underway with completion anticipated in October 2015.

2. The merger of the three agencies toward establishment of an integrated community information and support service Community Information Services Victoria (CISVIC) is the peak body in Victoria for Community Information and Support Services. CISVIC actively engaged in discussions with all three agencies and adopted a leadership role on their behalf to assist them in moving towards a formal merger.

Glenburn Consulting was further engaged by CISVIC to facilitate the merger process and work closely with all three agencies. Council officers also actively supported the negotiated merger process and engaged at key stages.

Subsequently, in December 2014 a Memorandum of Understanding (MOU) was signed by the three agencies agreeing to move forward to a new merged entity, appointing DVCS as the lead agency and an interim board was established.

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5.3

Participation – Community Involvement in Community Life

5.3

Participation – Community Involvement in Community Life

COMMUNITY INFORMATION AND SUPPORT SERVICES - SERVICE MODEL cont’d Membership of the interim board included a representative from each of the three agencies and a treasurer. The role of the interim board was to coordinate the transition phase on behalf of the three agencies toward a formal amalgamation.

Following the signing of the MOU, the Interim Board worked tirelessly together with the goal of achieving a collaborative amalgamation. This included the establishment of various sub committees and engagement of external legal and other professional services as needed. However during the months of June and July 2015 Council received various communications from the respective three agencies identifying a clear breakdown in relationships affecting the progress toward a merger outcome.

Council officers undertook to meet with the respective agencies to explore their concerns raised in an effort to assist in resolving the issues and consider the following agency proposals presented to Council.

Agency DVCS

Proposal DVCS to be the sole entity for the provision of overall suite of professional services across all service sites.

Revised funding allocations based on outcomes of above delivery proposal to be made.

Should BANSIC remain in operation at an alternate site, they would continue delivery of ER funding for their allocated area and DVCS be ER provider for their respective area and DVCS continue to improve strategic leadership across the north east.

Should VOB remain in operation, they could continue to deliver an individual volunteer brokerage service, whilst DVCS take on the strategic leadership role in order to improve volunteering and management of volunteers in the north east.

BANSIC & VOB (combined proposal)

Seeking a 12 Month transition phase during which VOB and BANSIC continue existing service delivery from 80 Hawdon St Heidelberg with no change to existing committed Council funding The transition period would allow for DVCS to continue service delivery in Greensborough and to focus on development of the services West Heidelberg site at Shop 48.

During the 12 months Council to resolve a fully integrated strategy that is equitable to all parties

Whilst acknowledging and appreciating the efforts and good will of all involved to bring the proposed merger to fruition, it became clear from discussions and proposals presented by each of the agencies that the negotiations between the three agencies had reached a point of opposing positions, making achieving a collaborative merger no longer possible.

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COMMUNITY INFORMATION AND SUPPORT SERVICES - SERVICE MODEL cont’d HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions.

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

DISCUSSION The intent of seeking to create greater efficiency and effectiveness in the delivery of community information and support services across the municipality, including the expectation that funded agencies undertake ventures that leverage Council funding to supplement agency resources is still valid.

On this basis and considering the above agency proposals presented to Council the following three options are presented for consideration; OPTION 1 - Twelve (12) Month transition plan during which Council intervenes and prescribes to the three agencies firm conditions to move the merger forward.

Prescribed conditions would include: • Removal of existing members and nomination of new members to the Merger Interim Board.

• Council membership on new Board • Preferred legal approach to merger to ensure retention of relevant charity statuses.

• Strict implementation timeline Considerations • •

Negotiations between agencies has reached conclusion that achieving a fully integrated strategy that is equitable to all parties is no longer possible.

Existing operational funding distribution doesn’t allow for operational costs required for running West Heidelberg service site during this 12 month period.

OPTION 2 - Council move to a public tender process for an Information and Support Service provider across both the North - Greensborough and South –Heidelberg West locations.

Considerations • • •

Enables Council to achieve the vision of service delivery across the north and south of the municipality New service level agreements to be developed that ensures consistent service outcomes for the north and south service locations.

Allows for existing agencies to retain their individual organisational standing.

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5.3

Participation – Community Involvement in Community Life

5.3

Participation – Community Involvement in Community Life

COMMUNITY INFORMATION AND SUPPORT SERVICES - SERVICE MODEL cont’d • •

Opportunity for existing agencies to tender for the service provision.

Acquittal and allocation of existing agencies operational funding to be undertaken to ensure appropriate governance of existing funds and service continuity during the tender and service transition process.

OPTION 3 – Council move to a public tender process for an Information and Support Service provider for the new Heidelberg West location AND Diamond Valley Community Support (DVCS) continue delivery of services from existing Greensborough location.

Considerations • • • • • •

Enables Council to achieve the vision of service delivery across the north and south of the municipality (North - Greensborough & South –Heidelberg West) DVCS remaining the service provider in Greensborough is in line with proposals presented by all agencies.

New service level agreements to be developed that ensures consistent service outcomes across both north and south service locations.

Allows for existing agencies to retain their individual organisational standing.

Opportunity for existing agencies to tender for the service provision at Heidelberg West location.

Acquittal and allocation of existing agencies operational funding to be undertaken to ensure appropriate governance of existing funds and service continuity during the tender and service transition process.

TIMELINES Council officers have undertaken preliminary planning for a tender process for the new community information and support service in Heidelberg West. The proposed timeline seeks to achieve an operational commencement date of April 2016 for the new service.

CONCLUSION Whilst acknowledging all agencies for their commitment to date, it has become evident from discussions and proposals put forward by all parties involved that a collaborative merger is no longer possible.

The fit out of Shop 48 is anticipated for completion in October 2015. It is considered a priority for Council to resolve the community information support service provision model as soon possible to enable the service delivery to commence from of the West Heidelberg location.

Option 3 is considered the preferred option in moving forward to achieve Council’s vision for a community information and support service model that delivers on greater efficiency and effectiveness of services across the municipality, including the expectation that Council funding will be leveraged to supplement agency resources.

ATTACHMENTS Nil

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6.1

SCOUTS ASSOCIATION OF AUSTRALIA VICTORIAN BRANCH - LEASE

Author:

Andrea Turville - Property Officer, City Development

File:

F2013/1262

6.1

Performance - Use Our Resources Wisely

EXECUTIVE SUMMARY The Scouts Association of Australia Victorian Branch (Scouts) constructed 10 scout hall buildings on land owned by Council across the municipality many years ago.

The buildings are owned by the Scouts and the land on which each of the buildings is constructed, has been separately leased to the Scouts by Council.

The leases have now expired and in lieu of the most recent individual leases for each of the ten properties, it is now proposed that Council consolidate the expired leases into a new single lease for a term of five (5) years commencing 1 July 2015.

This report seeks to initiate the statutory processes associated with the giving of public notice of Council’s intention to grant to the Scouts a new lease.

RECOMMENDATION That: 1. Council acknowledge that The Scouts Association of Australia Victorian Branch (“Scouts”) are seeking to enter into a new lease in respect of scout hall buildings constructed on Council-owned land at: Yandell Reserve 37 St Helena Road Greensborough Rossi Park 48 Ford Street Ivanhoe Chelsworth Park 18 Irvine Road Ivanhoe Willinda Park 21A Talbot Street Greensborough AK Lines Reserve 10 Peters Street Watsonia Telfer Reserve 20 Noorong Avenue Bundoora De Winton Park 1 Grove Road Rosanna Donaldsons Creek Reserve 49 Hawker Street Ivanhoe Petrie Park 16 Mountain View Road Montmorency Alma Play Park 10 Para Road Lower Plenty in locations generally in accordance with the plans in Attachment 1 (“subject sites”).

2. The Chief Executive Officer and/or the Director City Development finalise negotiations to grant a new lease to the Scouts for the term of five (5) years commencing 1 July 2015 for the purpose of providing and promoting community, cultural, sporting, recreational and similar activities associated with the aims of the scouting movement from the subject sites.

3. In accordance with sections 190 and 223 of the Local Government Act 1989 (Act), officers initiate the statutory procedures to give public notice of Council’s intention to grant to the Scouts a new Lease and inviting written submissions from the public on the proposal in the “Heidelberg Leader” and the “Diamond Valley Leader” on 29 September and 30 September, 2015, respectively.

4. Council receive written submissions on the proposal, and hear from persons who

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6.1

Performance - Use Our Resources Wisely

SCOUTS ASSOCIATION OF AUSTRALIA VICTORIAN BRANCH - LEASE cont’d have made a written request to be heard in person or by a party representing them as specified in their submission and in accordance with the Act, at its ordinary meeting of Council on 30 November 2015 beginning at 7.45 pm to be held in the Council Chambers, 275 Upper Heidelberg Road Ivanhoe.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN This report is in line with Council’s City Plan key direction to “develop and deliver best value services and facilities”.

BACKGROUND The Scouts Association of Australia Victorian Branch (Scouts) constructed scout hall buildings on land owned by Council on a number of sites throughout the municipality many years ago. The buildings are owned by the Scouts and the land is leased to the Scouts by Council. The leases have now expired and need to be renewed.

The scout hall buildings are located at: Yandell Reserve Rossi Park Chelsworth Park Willinda Park AK Lines Reserve Telfer Reserve De Winton Park Donaldsons Creek Reserve Petrie Park Alma Play Park

37 St Helena Road Greensborough 48 Ford Street Ivanhoe 18 Irvine Road Ivanhoe 21A Talbot Street Greensborough 10 Peters Street Watsonia 20 Noorong Avenue Bundoora 1 Grove Road Rosanna 49 Hawker Street Ivanhoe 16 Mountain View Road Montmorency 10 Para Road Lower Plenty

Attachment 1 to this report (“subject sites”) provides further information in relation to each of the sites specified above.

The Scouts is a non-profit organisation, incorporated by Royal Charter and by the Scout Association Act 1932 (Vic) as amended by the Scout Association Act 1983 (Vic). The majority of its funding is derived from fees, fund-raising activities and support from the local community.

HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with the Charter and consider relevant Charter rights when they make decisions.

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SCOUTS ASSOCIATION OF AUSTRALIA VICTORIAN BRANCH - LEASE cont’d

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. In particular, Section 20 (Property Rights) which provides that “A person must not be deprived of his or her property other than in accordance with law”.

It is considered that the subject matter does not raise any human rights issues because Section 190 of the Act gives Council the legislative power to lease land owned and vested in Council’s name. Section 223 of the Act also provides an opportunity for any person to make a submission with respect to such proposal.

CURRENT SITUATION The Scouts are seeking to enter into a new lease with Council to provide security of tenure and to clarify maintenance responsibilities, which were not clearly addressed in previous lease agreements.

TECHNICAL CONSIDERATION The scout hall buildings were originally constructed by the Scouts with agreement by the former Councils of Diamond Valley, Eltham and Heidelberg.

The structures were built on Council-owned land with the understanding that the buildings would be transferred to Council in the event of: 1. The expiration of the Lease; 2. Voluntary abandonment of the site; or 3. Serious breach of the Lease.

The proposed five (5) year lease, commencing 1 July 2015, would also provide an entitlement to use, in common with the public, any car parking areas immediately adjacent to the subject sites.

The new lease provides that the Scouts are responsible for all maintenance obligations of the scout hall buildings, and for all building insurance and all other insurances consistent with the permitted use (Scouting) and to their specific activities.

LEGAL CONSIDERATION It is proposed that Council enter into a new, consolidated, lease with the Scouts.

Such a proposal triggers the need to give public notice under sections 190 of the Act. Council is obliged to invite submissions from members of the public in accordance with the Section 223 of the Act. FINANCIAL CONSIDERATION There is no record of expenditure for building maintenance, unscheduled, scheduled or cyclical at the 10 scout hall buildings in the past five years. However, the 2014/2015 Capital Works budget reveals an expenditure item of $19,800 to replace the deck at the Petrie Park Scout Hall.

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SCOUTS ASSOCIATION OF AUSTRALIA VICTORIAN BRANCH - LEASE cont’d For the new lease, the commencing rent has been set at $1040.00 per annum plus GST (which is commensurate with the approach of other councils to the same issue).

This equates to a nominal rental of $104.00 per annum plus GST for each of the ten sites.

POLICY IMPLICATIONS PUBLIC NOTICE Council’s Official Newspaper Policy provides that: “The Heidelberg Leader and/or Diamond Valley Leader and/or the Heidelberg and Valley Weekly, where appropriate be appointed as Council’s official newspapers for the purpose of providing public notice except where circumstances may be deemed appropriate to use The Age and/or the Herald/Sun for particular public notices.”

For the purposes of giving public notice for this proposal, it is noted that the “Diamond Valley Leader” and the “Heidelberg Leader” are the newspapers that are generally circulated within the areas covering the whole of the municipality.

CONCLUSION Commencement of the necessary statutory procedures associated with granting a new five (5) year lease, along with establishing greater clarity in relation to maintenance responsibilities, should be supported.

ATTACHMENTS No.

Title

1

Scout site plans

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Page 159

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6.2

CREATION OF PLANTATION LANE

Author:

Lorraine James - Property Officer, City Development

Ward:

Beale

File:

F2014/529

6.2

Performance - Use Our Resources Wisely

EXECUTIVE SUMMARY In the early 1990’s, VicRoads undertook roadworks to upgrade the intersection of Para and Sherbourne Roads in Briar Hill. These upgrade works resulted in vehicular access to certain Sherbourne Road properties being removed, namely those properties on the northern side, numbered 1-15. Vehicular access was subsequently restored, by the former Eltham Council gazetting, as a public highway, part of E J Andrews Reserve, located at the rear of those properties. This unconstructed “public highway” is known as Plantation Lane.

In creating Plantation Lane, only 2.3 metres road abuttal has been afforded to the property known as 1 Sherbourne Road. This became apparent when the new owner recently sought to install a crossover at the rear of that property, off Plantation Lane.

The construction of the proposed crossover cannot proceed until such time as Plantation Lane is formally extended by approximately 5 metres and created as R1 road on title in a form suitable for registration at the Land Registry and generally in accordance with proposed Plan of Subdivision PS718682S shown in Attachment 1.

As part of this process, the adjacent unused ‘road’ known as Dawson Street, is proposed to be discontinued and consolidated with the titles to EJ Andrews Reserve.

This report seeks to initiate giving public notice in the “Diamond Valley Leader” on 7 October 2015 of Council’s intention to discontinue the unused ‘road’ and retain the resultant land for municipal purposes.

RECOMMENDATION That: 1. Council, being of the opinion that the unused ‘road’ known as Dawson Street, located within E J Andrews Reserve, is not reasonably required as a ‘road’ for public use, now directs that, pursuant to Section 206 and Schedule 10 Clause 3 of the Local Government Act 1989 and Sections 207A(a) and 223 of that Act, the statutory procedures be commenced to give public notice of its intention to discontinue the unused ‘road’ and retain the resultant land for municipal purposes, in the “Diamond Valley Leader” on 7 October 2015.

2. Written submissions on the proposal to discontinue the ‘road’ and retain the resultant land be received and persons, who have made a written request to be heard in person or by a party representing them as specified in their written submission and in accordance with the Act, be heard at its Ordinary Meeting of Council on 30 November 2015 beginning at 7.45pm to be held in the Council Chambers, 275 Upper Heidelberg Road, Ivanhoe.

3. Council will decide on whether or not to discontinue the unused ‘road’ and retain the resultant land at a future meeting, after considering any written

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CREATION OF PLANTATION LANE cont’d submissions received and hearing from those persons who have requested to be heard in support of their submission.

4. If no submissions are received, Council may decide on whether or not to discontinue the unused ‘road’ and retain the land for municipal purposes, at its meeting of 30 November 2015.

5. Following the discontinuance of the unused ‘road’, the titles to the EJ Andrews Reserve, including the title to the discontinued ‘road’, will be consolidated and Plantation Lane be extended by approximately 5 metres and created as ‘R1-road’ on title, generally in accordance with proposed Plan of Subdivision PS718682S. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN This report is in line with Council’s City Plan key direction to “develop and deliver best value services and facilities”.

HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions.

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities, in particular, Section 20 which provides that “A person must not be deprived of his or her property other than in accordance with law”.

It is considered that the subject matter does not raise any human rights issues because the power to discontinue a ‘road’ is conferred on Council pursuant to Section 206 and Clause 3 of Schedule 10 of the Act. Any person who considers they have been deprived of their rights may make a submission in accordance with Section 223 of the Act with respect to a proposal to discontinue a ‘road’.

BACKGROUND In the early 1990’s, VicRoads undertook roadworks in Sherbourne Road, Briar Hill, resulting in vehicular access to certain Sherbourne Road properties being removed, namely those properties on the northern side, numbered 1-15. Vehicular access was subsequently restored, by the former Eltham Council gazetting, as a public highway, part of E J Andrews Reserve, located at the rear of those properties. This unconstructed “public highway” is known as Plantation Lane. Despite this declaration

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CREATION OF PLANTATION LANE cont’d being made on 5 August 1992, Plantation Lane has never been created as a ‘road’ on title.

Unfortunately it appears that in creating Plantation Lane only a narrow 2.3 metres road abuttal has been afforded to 1 Sherbourne Road, as shown in Figure 1. This became apparent when the new owner of 1 Sherbourne Road recently sought to install a cross over at the rear of that property, off Plantation Lane.

Having been issued the necessary planning permission, the owner of 1 Sherbourne Road, has written to Council requesting the provision of sufficient ‘road’ abuttal access to Plantation Lane to lawfully construct a crossover.

The construction of the proposed crossover cannot proceed until such time as Plantation Lane is extended and created as a road on title. It is considered prudent that, as part of this process, the adjacent unused ‘road’ known as Dawson Street, be discontinued and consolidated with the titles to EJ Andrews Reserve.

E J Andrews Reserve, located at 13 Williams Road, Briar Hill, comprises 7 lots on two separate titles, and a ‘paper road’ known as Dawson Street on title. The discontinuance of the ‘paper road’ and consolidation of titles to E J Andrews Reserve had been identified for further investigation.

Figure 1: Locality Plan The owner engaged a consultant to provide construction plans for consideration.

The owner subsequently made an application for a planning permit to construct a crossover and driveway within the drip line of a protected tree. Permit P317/2015 was granted on 5 June 2015. An extract of the endorsed plan is shown in Figure 2 below. (A full copy of the endorsed plan can be viewed in Attachment 2).

The owner has indicated a willingness to contribute towards Council’s costs to facilitate the proposal.

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CREATION OF PLANTATION LANE cont’d

Figure 2: Extract of endorsed plan CURRENT SITUATION A proposed plan of subdivision PS718682S has been prepared under section 35(8) of the Subdivision Act 1988 (see Attachment 1) to  extend Plantation Lane;  create Plantation Lane as ‘R1’ road on title;  remove an unwanted easement;  create easements in accordance with Council and service authorities’ requirements; and  consolidate all lots that make up E J Andrews Reserve, including the resultant land from the discontinued unused ‘road’.

All except the extension of Plantation Lane had been identified as being required to complete the consolidation of titles to the E J Andrews Reserve.

TECHNICAL CONSIDERATION ENGINEERING CONSIDERATIONS Council engineers advise that there are stormwater assets within the northern section of E J Andrews Reserve and the land is affected by Banyule’s Special Building Overlay. This indicates significant overland flow during stormwater events.

Consequently, the resultant land should be retained for municipal purposes as part of EJ Andrews Reserve to preserve the overland flow path for stormwater.

SERVICE AUTHORITY CONSIDERATIONS Consultation with the relevant service authorities reveals that there are assets contained within or in the vicinity of the unused ‘road’, namely: 

Yarra Valley Water Ltd – several sewers



Ausnet Services – power lines

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CREATION OF PLANTATION LANE cont’d EASEMENT RIGHTS Yarra Valley Water Limited Easement rights will be created in favour of Yarra Valley Water Ltd for sewerage purposes shown as E1, E2, and E5 on the proposed plan of subdivision (shown in Attachment 1).

Banyule City Council Easement rights will be created in favour of Council for drainage purposes shown as E2 and E3 on the proposed plan of subdivision (shown in Attachment 1). Because the reserve status of the land remains unchanged, the overland storm water flow will not be affected by this proposal.

Ausnet Services Easement rights will be created in favour of SPI Electricity Pty Ltd for electricity purposes shown as E6 on the proposed plan of subdivision (shown in Attachment 1).

PLANNING CONSIDERATIONS The Banyule Planning Scheme governs the use and development within the municipality and the Banyule City Council is the responsible authority administering the scheme. Under the planning scheme, the unused ‘road’ is included in the Public Park and Recreation (PPRZ) Zone and is affected by Design and Development (DDO8) and Vegetation Protection (VPO1) overlay controls.

Banyule’s Residential Neighbourhood Character Policy at Clause 22.02 of the Banyule Planning Scheme includes the area within its Bush Garden (BG(East)) precinct.

ENVIRONMENTAL CONSIDERATIONS Council’s Environmental Officer advises there is a mature Eucalytpus specimen on the property line of 1 Sherbourne Road and that any application to construct a cross over should take the protection of this Eucalyptus into account. Permit P317/2015 was granted to the owner of 1 Sherbourne Road to construct a crossover and driveway within the drip line of a protected tree which has addressed this issue. (See endorsed plan in Attachment 2.)

ASSET MANAGEMENT The unused ‘road’ is not listed in Council’s Road Register because it is un-trafficable.

The unused ‘road’, which does not portray the physical characteristics of a ‘road’, is considered no longer required as ‘road’ for public use and should be removed from Council’s Road Register.

LEGAL CONSIDERATION STATUTORY PROCEDURES The power to discontinue or remove ‘road’ status is conferred on Council pursuant to Section 206 and Schedule 10 Clause 3 of the Act. Public notice of Council’s intention to remove the ‘road’ status must be given in accordance with Council’s

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CREATION OF PLANTATION LANE cont’d Official Newspaper Policy and submissions on the proposal invited and considered in accordance with Sections 207A and 223 of the Act. POLICY IMPLICATIONS PUBLIC NOTICE

Council’s Official Newspaper Policy provides as follows: “The Heidelberg Leader and/or Diamond Valley Leader and/or the Heidelberg and Valley Weekly, where appropriate be appointed as Council’s official newspapers for the purpose of providing public notice except where circumstances may be deemed appropriate to use The Age and/or the Herald Sun for particular public notices.”

For the purpose of giving public notice for this proposal it is noted that the “Diamond Valley Leader” is the newspaper that is generally circulated in the Briar Hill area.

ROAD DISCONTINUANCE The proposal has been considered, having regard to the aim and objectives of the Rights of Way Strategy and Policy adopted by Council on 2 June 2014.

It is considered that the ‘road’ is no longer reasonably required as a ‘road’ for public use because:      

the unused ‘road’ does not portray the physical characteristics of a road; the proposal will not impact on the movement of pedestrians or vehicles within the vicinity of the ‘road’; all Service Authorities’ assets will be protected; the proposal does not involve the destruction or removal of native vegetation; the ‘road’ forms part of a significant overland flow path for stormwater; and the discontinuance of the unused ‘road will not affect physical access.

DISCUSSION The giving of public notice of Council’s intention to discontinue the unused ‘road’ does not compel Council to do so. Council is merely complying with its statutory obligations under the Act to give public notice and to hear and consider written submissions on such a proposal before deciding, at a future meeting of the Council, whether or not to discontinue the unused ‘road’ and retain the resultant land for municipal purposes.

The resultant land should be retained for municipal purposes because it has been recognised as physically forming part of the EJ Andrews Reserve. The removal of the ‘road’ status will enable the resultant land to be consolidated with the remaining titles to the Reserve.

Consequently, the proposal: 1.

2.

to initiate the giving of public notice to discontinue the unused ‘road’ and retain the resultant land for municipal purposes; to extend Plantation Lane by approximately 5 metres and create as ‘road’ on title; and

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3.

6.2

CREATION OF PLANTATION LANE cont’d to consolidate the resultant land from the discontinued ‘road’ with the remaining titles to E J Andrews Reserve

should be supported.

CONCLUSION Service Authorities and Council officers have commented on aspects that relate to this proposal and the relevant matters of Council’s policy regarding discontinuance of roads. The unused ‘road’ does not portray the physical characteristics of a road nor show any evidence of being used as a ‘road’ by the public. Accordingly, there appears to be no impediment to Council forming the view that the unused ‘road’ is no longer reasonably required as a ‘road’ for public use.

Council should now direct that, pursuant to Section 206 and Schedule 10 Clause 3, and Sections 207A(a) and 223 of the Act, public notice of its intention to discontinue the unused ‘road’ and retain the resultant land for municipal purposes, be given in the “Diamond Valley Leader” on 7 October 2015.

Following the discontinuance of the unused ‘road’, the proposed plan of subdivision PS718682S, to create Plantation Lane as R1 road on title and consolidate the resultant land from the discontinued ‘road’ with the remaining titles associated with E J Andrews Reserve, should be lodged for certification and registration at Land Registry.

ATTACHMENTS No.

Title

1 2

Proposed Plan of Subdivision Endorsed Plan

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Page 169 173

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6.3

PROPOSED ROAD DISCONTINUANCE AND SALE OF LAND - SECTION OF PIMELEA LANE AT THE REAR OF 43 HAIG STREET, HEIDELBERG HEIGHTS

Author:

Lorraine James - Property Officer, City Development

Ward:

Olympia

File:

F2015/1289

EXECUTIVE SUMMARY The owner of 43 Haig Street, Heidelberg Heights, has recently requested to purchase the section of ‘road’ at the rear of that property to legitimise occupation.

The section of ‘road’ in question only services 43 Haig Street. It shows no evidence of being used by the public. Accordingly, there appears to be no impediment to Council forming the view that the section of ‘road’ is no longer reasonably required as a ‘road’ for public use.

This report seeks to initiate giving public notice, in the “Heidelberg Leader” on 6 October 2015, of Council’s intention to discontinue the section of ‘road’ and sell the resultant land to the property owner of 43 Haig Street, Heidelberg Heights.

The giving of public notice of Council’s intention to discontinue the ‘road’ at the rear of 43 Haig Street does not compel Council to do so. Council is merely complying with its statutory obligations under the Act. These obligations include giving public notice, considering written submissions and hearing submissions from persons who have requested to be heard on such a proposal. Council will decide at a future meeting whether or not to discontinue the section of ‘road’ and sell the resultant land.

RECOMMENDATION That: 1. Council being of the opinion that the section of ‘road’, located at the rear of 43 Haig Street, Heidelberg Heights, is not reasonably required as a ‘road’ for public use, now directs that, pursuant to Section 206 and Schedule 10 Clause 3 of the Local Government Act 1989 and Sections 207A(a) and 223 of that Act, the statutory procedures be commenced to give public notice of its intention to discontinue that section of ‘road’ and sell the resultant land to the owner of 43 Haig Street, Heidelberg Heights, in the “Heidelberg Leader” on 6 October 2015.

2. Written submissions on the proposal to discontinue the section of ‘road’ and sell the resultant land be received and persons who have made a written request to be heard in person or by a party representing them as specified in their submission and in accordance with the Act, be heard at its Ordinary Meeting of Council on 30 November 2015 beginning at 7.45pm to be held in the Council Chambers, 275 Upper Heidelberg Road Ivanhoe.

3. Council will decide on whether or not to discontinue the section of ‘road’ and

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PROPOSED ROAD DISCONTINUANCE AND SALE OF LAND - SECTION OF PIMELEA LANE AT THE REAR OF 43 HAIG STREET, HEIDELBERG HEIGHTS cont’d sell the resultant land at a future meeting, after considering any written submissions received and hearing from those persons who have requested to be heard in support of their submission.

4. If no submissions are received, Council may decide on whether or not to discontinue the section of ‘road’ and sell the resultant land at its meeting of 30 November 2015.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN This report is in line with Council’s City Plan key direction to “develop and deliver best value services and facilities”.

HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions.

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities, in particular, Section 20 provides that “A person must not be deprived of his or her property other than in accordance with law”.

It is considered that the subject matter does not raise any human rights issues because the power to discontinue a ‘road’ is conferred on Council pursuant to Section 206 and Clause 3 of Schedule 10 of the Act. Any person who considers they have been deprived of their rights may make a submission in accordance with Section 223 of the Act with respect to a proposal to discontinue a ‘road’.

BACKGROUND The constructed right of way, formerly known as RW186, is bounded by Altona, Elliott, Haig and Monash Streets, Heidelberg Heights (as shown on the Locality Plan in Figure 1 below). Council recently named the right of way Pimelea Lane.

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PROPOSED ROAD DISCONTINUANCE AND SALE OF LAND - SECTION OF PIMELEA LANE AT THE REAR OF 43 HAIG STREET, HEIDELBERG HEIGHTS cont’d

Figure 1: Locality Plan A title search at the Land Registry confirms that the ‘road’ forms part of the land remaining untransferred in certificate of title volume 5025 folio 949, registered in the name of the original subdivider.

For many years there have been gates erected across the ‘road’ from the western boundary of 45-47 Haig Street, as shown in Figure 2 below.

Figure 2: Gates across Pimelea Lane

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PROPOSED ROAD DISCONTINUANCE AND SALE OF LAND - SECTION OF PIMELEA LANE AT THE REAR OF 43 HAIG STREET, HEIDELBERG HEIGHTS cont’d CURRENT SITUATION Written acceptance of ‘without prejudice’ terms and conditions has now been received. The proposal is subject to the completion of the necessary statutory procedures and Council resolving to discontinue the section of ‘road’ and sell the resultant land.

TECHNICAL CONSIDERATION ENGINEERING CONSIDERATIONS Council’s engineers advise that there is a 300mm UPVC diameter pipe that runs diagonally across the south west corner of the section of ‘road’ proposed to be discontinued.

SERVICE AUTHORITY CONSIDERATIONS Consultation with the relevant service authorities reveals that there are no assets contained within or in the vicinity of the ‘road’ proposed to be discontinued.

EASEMENT RIGHTS Banyule City Council Easement rights must be saved in favour of Council for the purpose of drainage over the full width of the ‘road’, offset 1.0 metre east from the western boundary of the resultant land.

PLANNING CONSIDERATIONS The Banyule Planning Scheme governs the use and development within the municipality and Banyule City Council is the responsible authority administering the scheme. Under the Planning Scheme, the section of ‘road’, is included in the General Residential Zone – Schedule 1 (GRZ1) and is affected by Vegetation Protection (VPO5) overlay controls Banyule’s Residential Neighbourhood Character Policy at Clause 22.02 of the Banyule Planning Scheme includes the area within its Garden Suburban (GS6) precinct.

ASSET MANAGEMENT The section of ‘road’ is currently listed in Council’s Road Register as ‘occupied’.

It has been enclosed within the existing gates for many years and is considered no longer required as ‘road’ for public use and should be removed from Council’s Road Register.

LEGAL CONSIDERATION STATUTORY PROCEDURES The power to discontinue or remove ‘road’ status is conferred on Council pursuant to Section 206 and Schedule 10 Clause 3 of the Act. Public notice of Council’s intention to remove the ‘road’ status must be given in accordance with Council’s

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PROPOSED ROAD DISCONTINUANCE AND SALE OF LAND - SECTION OF PIMELEA LANE AT THE REAR OF 43 HAIG STREET, HEIDELBERG HEIGHTS cont’d Official Newspaper Policy and submissions on the proposal invited and considered in accordance with Sections 207A and 223 of the Act. POLICY IMPLICATIONS Council’s Official Newspaper Policy provides as follows: “The Heidelberg Leader and/or Diamond Valley Leader and/or the Heidelberg and Valley Weekly, where appropriate be appointed as Council’s official newspapers for the purpose of providing public notice except where circumstances may be deemed appropriate to use The Age and/or the Herald Sun for particular public notices.”

For the purpose of giving public notice for this proposal it is noted that the “Heidelberg Leader” is the newspaper that is generally circulated in the Heidelberg Heights area.

ROAD DISCONTINUANCE The proposal has been considered, having regard to the aim and objectives of the Rights of Way Strategy and Policy adopted by Council on 2 June 2014.

It is considered that the ‘road’ is no longer required as a road for public use because:  the proposal will not impact on the movement of pedestrians or vehicles within the vicinity of the ‘road’;  the Service Authority assets will be protected;  the proposal does not involve the destruction or removal of native vegetation; and  the discontinuance of the section of ‘road will not affect physical access.

DISCUSSION The giving of public notice of Council’s intention to discontinue the section of ‘road’ does not compel Council to do so. Council is merely complying with its statutory obligations under the Act to give public notice and to hear and consider written submissions on such a proposal before deciding, at a future meeting of the Council, whether or not to discontinue the section of ‘road’ and sell the resultant land to the abutting owner.

Consequently, the proposal to initiate the giving of public notice to discontinue the section of ‘road’ and sell the resultant land to the abutting owner should be supported.

CONCLUSION Service Authorities and Council officers have commented on aspects that relate to this proposal and the relevant matters of Council’s policy regarding the discontinuance of ‘roads’. The section of ‘road’ at the rear of 43 Haig Street has been enclosed within the existing gates for many years. Accordingly, there appears to be no impediment to Council forming the view that this section of ‘road’ is no longer reasonably required as a ‘road’ for public use.

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PROPOSED ROAD DISCONTINUANCE AND SALE OF LAND - SECTION OF PIMELEA LANE AT THE REAR OF 43 HAIG STREET, HEIDELBERG HEIGHTS cont’d Council should now direct that, pursuant to Section 206 and Schedule 10 Clause 3, and Sections 207A(a) and 223 of the Act, public notice of its intention to discontinue the section of ‘road’ and sell the resultant land to the owner of 43 Haig Street, Heidelberg Heights, be given in the “Heidelberg Leader” on 6 October 2015.

ATTACHMENTS Nil

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6.4

PROPOSED DISCONTINUANCE AND SALE OF SECTION OF ROAD (RW028) ADJACENT TO THE REAR OF 4/98 LOWER HEIDELBERG ROAD IVANHOE

Author:

Lorraine James - Property Officer, City Development

Ward:

Griffin

File:

F2015/451

EXECUTIVE SUMMARY A section of ‘road’ (known as RW028 on Council’s Road Register) is currently enclosed within the property fence line at the rear of 4/98 Lower Heidelberg Road, Ivanhoe (unused ‘road’). It is understood that the owner of that property erected the fence across the ‘road’ shortly after purchasing the property to secure a rear yard.

The owner has recently requested to purchase that section of the ‘road’ (unused ‘road’) enclosed within the fence line of the property to legitimise the occupation.

The unused ‘road’ does not portray the physical characteristics of a ‘road’ nor show any evidence of being used by the public. Accordingly, there appears to be no impediment to Council forming the view that the unused ‘road’ is no longer reasonably required as a ‘road’ for public use.

This report seeks to initiate giving public notice of Council’s intention to discontinue the unused ‘road’ and sell the resultant land to the owner of 4/98 Lower Heidelberg Road, Ivanhoe, in the “Heidelberg Leader” on 6 October 2015.

The giving of public notice of Council’s intention to discontinue the unused ‘road’ does not compel Council to do so. Council is merely complying with its statutory obligations under the Act to give public notice and to hear and consider written submissions on such a proposal before deciding, at a future meeting of the Council, whether or not to discontinue the unused ‘road’ and sell the resultant land.

RECOMMENDATION That: 1. Council being of the opinion that the unused ‘road’, located within the fence line at the rear of 4/98 Lower Heidelberg Road, Ivanhoe, is not reasonably required as a ‘road’ for public use, now directs that, pursuant to Section 206 and Schedule 10 Clause 3 of the Local Government Act 1989 and Sections 207A(a) and 223 of that Act, the statutory procedures be commenced to give public notice of its intention to discontinue the unused ‘road’ and sell the resultant land to the owner of 4/98 Lower Heidelberg Road, Ivanhoe, in the “Heidelberg Leader” on 6 October 2015.

2. Written submissions on the proposal to discontinue the ‘road’ and sell the resultant land be received and persons who have made a written request to be heard in person or by a party representing them as specified in their submission and in accordance with the Act, be heard at its Ordinary Meeting

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PROPOSED DISCONTINUANCE AND SALE OF SECTION OF ROAD (RW028) ADJACENT TO THE REAR OF 4/98 LOWER HEIDELBERG ROAD IVANHOE cont’d of Council on 30 November 2015 beginning at 7.45pm to be held in the Council Chambers, 275 Upper Heidelberg Road Ivanhoe.

3. Council will decide on whether or not to discontinue the unused ‘road’ at a future meeting, after considering any written submissions received and hearing from those persons who have requested to be heard in support of their submission.

4. If no submissions are received, Council may decide on whether or not to discontinue the unused ‘road’ and sell the resultant land at its meeting of 30 November 2015.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN This report is in line with Council’s City Plan key direction to “develop and deliver best value services and facilities”.

HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions.

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities, in particular, Section 20 which provides that “A person must not be deprived of his or her property other than in accordance with law”.

It is considered that the subject matter does not raise any human rights issues because the power to discontinue a ‘road’ is conferred on Council pursuant to Section 206 and Clause 3 of Schedule 10 of the Act. Any person who considers that they have been deprived of their rights may make a submission in accordance with Section 223 of the Act with respect of a proposal to discontinue a ‘road’.

BACKGROUND The right of way (known as RW028) is ‘road’ on title that currently provides access to the rear units of 98 Lower Heidelberg and 29 Locksley Roads, Ivanhoe.

The owner of 4/98 Lower Heidelberg Road has erected a fence across part of the ‘road’ at the rear of the property as shown in the photograph in Figure 1 below. The owner of 4/98 Lower Heidelberg Road has requested to purchase that section of the

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PROPOSED DISCONTINUANCE AND SALE OF SECTION OF ROAD (RW028) ADJACENT TO THE REAR OF 4/98 LOWER HEIDELBERG ROAD IVANHOE cont’d ‘road’ (unused ‘road’) enclosed within the fence line of the property to legitimise the occupation.

Figure 1: Fence erected across the ‘road’ The location of the unused ‘road’, which has an approximate area of 37m2, is shown in Figure 2 below.

Figure 2: Proposed area of discontinuance

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PROPOSED DISCONTINUANCE AND SALE OF SECTION OF ROAD (RW028) ADJACENT TO THE REAR OF 4/98 LOWER HEIDELBERG ROAD IVANHOE cont’d TECHNICAL CONSIDERATION ENGINEERING CONSIDERATIONS Council’s engineers advise that the section of unused ‘road’ contains a 225mm Council drain.

SERVICE AUTHORITY CONSIDERATIONS Consultation with the relevant service authorities reveals that there are assets contained within or in the vicinity of the unused ‘road’, namely: 

Yarra Valley Water Ltd - 150mm diameter sewers



APA Group – Gas reticulation main (on the south side of the ‘road’ but records indicate the main terminates some 36.1 metres west of Locksley Road, well clear of the proposed area of discontinuance)

EASEMENT RIGHTS Yarra Valley Water Limited Easement rights will be saved over existing assets in favour of Yarra Valley Water Ltd over the whole of the resultant land.

Banyule City Council Easement rights will be saved over existing assets in favour of Council over the whole of the resultant land PLANNING CONSIDERATIONS The Banyule Planning Scheme governs the use and development of the unused ‘road’ and the Banyule City Council is the responsible authority administering the scheme. The unused ‘road’, under the planning scheme, is included in the Neighbourhood Residential Zone Schedule 3 (NRZ3) and is affected by Significant Landscape (SLO2) and Vegetation Protection (VPO3) overlay controls.

Banyule’s Residential Neighbourhood Character Policy at Clause 22.02 of the Banyule Planning Scheme includes the unused ‘road’ within its Garden Suburban (GS3) precinct.

ASSET MANAGEMENT The unused ‘road’ is currently listed in Council’s Road Register as ‘occupied’. The unused ‘road’, which does not portray the physical characteristics of a ‘road’, is considered no longer required as ‘road’ for public use and should be removed from Council’s Road Register.

LEGAL CONSIDERATION STATUTORY PROCEDURES The power to discontinue or remove ‘road’ status is conferred on Council pursuant to Section 206 and Schedule 10 Clause 3 of the Act. Public notice of Council’s intention to remove the ‘road’ status must be given in accordance with Council’s

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PROPOSED DISCONTINUANCE AND SALE OF SECTION OF ROAD (RW028) ADJACENT TO THE REAR OF 4/98 LOWER HEIDELBERG ROAD IVANHOE cont’d Official Newspaper Policy and submissions on the proposal invited in accordance with Sections 207A and 223 of the Act. POLICY IMPLICATIONS Council’s Official Newspaper Policy provides as follows: “The Heidelberg Leader and/or Diamond Valley Leader and/or the Heidelberg and Valley Weekly, where appropriate be appointed as Council’s official newspapers for the purpose of providing public notice except where circumstances may be deemed appropriate to use The Age and/or the Herald Sun for particular public notices.”

For the purpose of giving public notice for this proposal it is noted that the “Heidelberg Leader” is the newspaper that is generally circulated in the Ivanhoe area.

ROAD DISCONTINUANCE The proposal has been considered, having regard to the aims and objectives of the Rights of Way Strategy and Policy adopted by Council on 2 June 2014.

It is considered that the unused ‘road’ is no longer reasonably required as a ‘road’ for public use because:     

the unused ‘road’ does not portray the physical characteristics of a ‘road’; the proposal will not impact on the movement of pedestrians or vehicles within the vicinity of the unused ‘road’; the Service Authority assets will be protected; the proposal does not involve the destruction or removal of native vegetation; and the discontinuance of the unused ‘road’ will not affect physical access.

DISCUSSION The giving of public notice of Council’s intention to discontinue the unused ‘road’ does not compel Council to do so. Council is merely complying with its statutory obligations under the Act to give public notice and to hear and consider written submissions on such a proposal before deciding, at a future meeting of the Council, whether or not to discontinue the used ‘road’ and sell the resultant land to the abutting owner.

Consequently, the proposal to initiate the giving of public notice to discontinue the unused ‘road’ and sell the resultant land to the abutting owner should be supported.

CONCLUSION Service Authorities and Council officers have commented on aspects that relate to this proposal and the relevant matters of Council’s policy regarding the discontinuance of ‘roads’. The unused ‘road’ does not portray the physical characteristics of a ‘road’ nor show any evidence of being used by the public.

Accordingly, there appears to be no impediment to Council forming the view that the unused ‘road’ is no longer reasonably required as a ‘road’ for public use.

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PROPOSED DISCONTINUANCE AND SALE OF SECTION OF ROAD (RW028) ADJACENT TO THE REAR OF 4/98 LOWER HEIDELBERG ROAD IVANHOE cont’d Council should now direct that, pursuant to Section 206 and Schedule 10 Clause 3 of the Act and Sections 207A(a) and 223 of that Act, public notice of its intention to discontinue the unused ‘road’ and sell the resultant land to the owner of 4/98 Lower Heidelberg Road, Ivanhoe, be given in the “Heidelberg Leader” on 6 October 2015.

ATTACHMENTS Nil

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157 WUNGAN STREET MACLEOD - NOTICE OF INTENTION TO LEASE

Author: Tom Zappulla - Leisure Facilities, Place & Partnership Co-Ordinator, Community Programs Ward:

Ibbott

File:

F2013/1130

EXECUTIVE SUMMARY The land known as 157 Wungan Street, Macleod (subject site) is Crown Land. The Department of Environment, Land, Water & Planning (DELWP) manages Crown Land in the State of Victoria on behalf of the Crown.

The Macleod Recreation and Fitness Centre (Centre), constructed on the subject site is owned by Council and is currently leased to the Victorian YMCA Community Programming Pty Ltd (YMCA). The lease, which expired on 30 June 2015 is currently in over hold and does not provide for a further term.

The granting of a new short term lease concluding 30 June 2018 (2.5 years) and the continuation of the current subsidy will enable the YMCA to continue to operate the Centre with no disruption to the community. The proposed expiry date for the proposed lease will provide an opportunity for Council to consider the draft Macleod Recreation and Fitness Centre Masterplan, review the current operational subsidy and also allow a longer term capital improvement lease to be considered.

The proposal to grant a new short term lease also triggers the need to give public notice of its intention to grant the lease and to invite submissions on the proposal under sections 190 and 223 of the Local Government Act 1989. For the purposes of giving public notice for this proposal it is noted that the “Heidelberg Leader” is the newspaper that is generally circulated in the Macleod area.

This report seeks to initiate the statutory processes associated with the giving of public notice of Council’s intention to grant a new lease to the YMCA. RECOMMENDATION That: 1.

Council acknowledges that Victorian YMCA Community Programming Pty Ltd seeks to lease from Council the Council-owned land and improvements known as 157 Wungan Street Macleod for a term of two and half years (2.5) years commencing on 1 July 2015 (the Lease).

2.

In accordance with sections 190 and 223 of the Local Government Act 1989 (Act), officers commence the statutory procedures to give public notice of Council’s intention to grant the Lease and inviting written submissions from the public on the proposal in the “Heidelberg Leader” on 29 September 2015.

3.

Council receive written submissions on the proposal, and hear from persons who have made a written request to be heard in person or by a party representing them as specified in their submission and in accordance with the

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157 WUNGAN STREET MACLEOD - NOTICE OF INTENTION TO LEASE cont’d Act, at its ordinary meeting of Council on 9 November 2015 beginning at 7.45 pm to be held in the Council Chambers, 275 Upper Heidelberg Road Ivanhoe.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN This report is in line with Council’s City Plan key direction to “develop and deliver best value services and facilities”.

HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions.

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities.

Section 20 provides that “A person must not be deprived of his or her property other than in accordance with the law.”

It is considered that the subject matter does not raise any human rights issues.

Council has the legislative power to lease land owned or vested in Council’s name.

Also section 223 of the Local Government Act 1989 (Act) provides that a person may make a submission in respect of a proposal by Council to lease land.

BACKGROUND The land at 157 Wungan Street, Macleod (shown highlighted on the Locality Plan at Figure 1 below) is Crown Land. The Department of Environment, Land, Water & Planning (DELWP) manages Crown Land in the State of Victoria on behalf of the Crown.

The former Heidelberg Council was appointed Committee of Management of the subject site under the Macleod Land Act 1977. Under this Act the subject site is permanently reserved for sport or recreation or social activities, including the erection of buildings, pursuant to an Order of the Governor in Council dated 27 April 1977.

The Centre has been successfully operated by the YMCA for over 27 years. The Centre has a great standing within the community and within the leisure industry winning a variety of awards in the last few years.

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157 WUNGAN STREET MACLEOD - NOTICE OF INTENTION TO LEASE cont’d TECHNICAL CONSIDERATION The Macleod Land Act 1977 empowers Council to grant leases of the whole or any part of the land for the purpose for which it is reserved. Any lease granted must be for a term not exceeding 21 years and be subject to approval by the Governor in Council. In addition, any rent received must be applied by Council towards the maintenance and improvement of any part of the land or for any other purpose approved by the State Government Minister administering the Act, in this instance the Minister for Environment, Climate Change and Water.

Figure 1: Locality Plan

CURRENT SITUATION Since being appointed Committee of Management the improvements on the land have been developed significantly. The main building comprises a health club, crèche and community spaces. Other improvements on the land include a substantial car park and four tennis courts.

CURRENT LEASE With Ministerial approval, Council entered into a short term (19 month) lease with Victorian YMCA Community Programming Pty Ltd (YMCA) in March 2014. YMCA operates the Macleod Sports Centre under the name of the Macleod Recreation and Fitness Centre (Centre). The current rental is $104.00 per annum plus GST. The current lease expired on 30 June 2015 and did not provide an option for a further term. The lease is currently in over hold.

FUNDING IMPLICATIONS Council has provided the YMCA with an annual operational subsidy since 2004/05.

The subsidy amount is currently $100,000 per annum and is funded through Council’s capital works program. The funds are managed via a Service Level Agreement which focuses on building maintenance and the providing leisure programs and services to the residents of Banyule. Monthly financial and acquittal reports are required to provide Council with expenditure details.

LEGAL CONSIDERATION LOCAL GOVERNMENT ACT - STATUTORY PROCEDURES Prior to entering into a lease Council must carry out certain statutory procedures in accordance with the section 223 of the Act including the giving of public notice of its intentions and inviting submissions from the public.

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157 WUNGAN STREET MACLEOD - NOTICE OF INTENTION TO LEASE cont’d

PUBLIC NOTICE Council’s Official Newspaper Policy provides as follows: “The Heidelberg Leader and/or Diamond Valley Leader and/or the Heidelberg and Valley Weekly, where appropriate be appointed as Council’s official newspapers for the purpose of providing public notice except where circumstances may be deemed appropriate to use The Age and/or the Herald sun for particular public notices.”

For the purposes of giving public notice for this proposal it is noted that the “Heidelberg Leader” is the newspaper that is generally circulated in the Macleod area.

RETAIL LEASES ACT 2003 Previous leases to the YMCA have been governed by the provisions of the Retail Leases Act 2003. However, the Ministerial Determination published on 13 October 2014 (effective from 1 January 2015) exempts the proposed lease to YMCA from the provisions of that Act. DISCUSSION The granting of a new short term lease concluding 30 June 2018 (2.5 years) and the continuation of the current subsidy will enable the YMCA to continue to operate the Centre with no disruption to the community. The proposed expiry date for the proposed lease will provide an opportunity for Council to consider the draft MRFC Masterplan, review the current operational subsidy and also allow a longer term capital improvement lease to be considered.

The giving of public notice does not obligate Council to grant the new lease. It is merely an invitation to the public to make a submission in respect to the proposal.

CONCLUSION The granting of a new short term lease will enable YMCA to continue to operate the Centre run with no disruption to the community. During the term a thorough assessment and decision on the future operation of the Centre will be conducted.

In light of the above, the proposal to grant a lease to YMCA for the detailed term should be supported.

ATTACHMENTS Nil

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CERTIFICATION OF THE FINANCIAL STATEMENTS AND PERFORMANCE STATEMENT FOR THE YEAR ENDED 30 JUNE 2015

Author:

Tania O'Reilly - Manager Finance & Procurement, Corporate Services

File:

F2015/2201

EXECUTIVE SUMMARY Council is required to complete and forward to the Minister for Local Government its Annual Report by 30 September 2015. The Council must not submit the financial statements or the performance statement to its auditor or the Minister unless it has passed a resolution giving its approval in principle to the financial statements and performance statement.

Council is required to produce audited Annual Financial Statements and a Performance Statement pursuant to the requirements and process outlined in the Local Government Act 1989 and the Local Government (Planning and Reporting) Regulations 2014. The Financial Statements and Performance Statement form part of Council’s Annual Report 2014/2015.

For the first time, Council has also produced a Performance Statement in accordance with the new Local Government Performance Reporting Framework. This provides results on a range of prescribed indicators of service performance, financial performance and sustainable capacity. In addition to the audited Performance Statement, the results for a range of other indicators are reported in the Report of Operations as part of the Annual Report.

The Financial Statements and Performance Statement are subject to external audit by the Victorian Auditor-General. The detailed audit of the Financial Statements and Performance Statement for the year ended 30 June 2015 was undertaken by an agent of the Victorian Auditor-General during August 2015.

The Audit Committee held its meeting on 3 September 2015, to review the Financial Statements and Performance Statement for the year ended 30 June 2015. Following Audit clearance, the Audit Committee recommends to Council that it approves ‘in principle’ the Financial Statements and Performance Statement pursuant to Section 132 of the Act, prior to formal presentation to the Auditor General.

In accordance with Section 134(2) of the Local Government Act 1989 a Public Notice will be placed outlining:  

the availability of the Annual Report and Audit Reports for inspection, and the meeting of Council on Monday, 19 October 2015 to consider the Annual Report.

It is recommended that the Annual Financial Statements and Performance Statement, be approved in principle and forwarded to the Minister.

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CERTIFICATION OF THE FINANCIAL STATEMENTS AND PERFORMANCE STATEMENT FOR THE YEAR ENDED 30 JUNE 2015 cont’d RECOMMENDATION That: 1.

The Financial Statements and the Performance Statement for the year ended 30 June 2015 be approved in principle.

2.

Authorise its Councillor representatives on the Audit Committee, being Cr Rick Garotti and Cr Craig Langdon, and in either of their absence, Cr Mark Di Pasquale and Cr Tom Melican respectively, as substitutes to sign the Financial Statements and Performance Statement for the year ended 30 June 2015 in their final forms, after any changes recommended or agreed to by the Victorian Auditor-General, have been made.

3.

Upon receipt of the Victorian Auditor-General’s Audit Reports on the Financial Statements and Performance Statement, a Report to Council be prepared as soon as is practicable to consider and adopt the Annual Report 2014/2015, inclusive of the Financial Statements and Performance Statement.

4.

A copy of the Annual Report 2014/2015, including the Financial Statements and Performance Statement be forwarded to the Minister on or before 30 September 2015.

5.

Public notice be given of the: a) Availability of the report of the auditor under Section 9 of the Audit Act 1994; and b) Annual Report to be considered at the Council Meeting on 19 October 2015.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN This report is in line with Council’s City Plan key direction to “provide responsible financial management and business planning processes”.

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CERTIFICATION OF THE FINANCIAL STATEMENTS AND PERFORMANCE STATEMENT FOR THE YEAR ENDED 30 JUNE 2015 cont’d BACKGROUND Annual Report Council Prepares a report for the community annually on the activities and financial performance of the organisation it is required by the Local Government Act 1989 to prepare this Annual Report.

The Annual report comprises:  Report of Operations – information about the operations of the Council  Performance Statement - audited results achieved against the prescribed performance indicators and measures  Financial Statements - audited financial statements prepared in accordance with the Australian Accounting Standards.

The Financial Statements and Performance Statement (attached) are subject to external audit by the Victorian Auditor-General and must be submitted to the Minister for Local Government within three-months of the end of the financial year.

Section 132 of the Local Government Act 1989 and the Local Government (Planning and Reporting) Regulations 2014 require Council to: 1) 2)

Pass a resolution giving its approval, ‘in-principle’, to the financial Statements and Performance Statement before they are submitted to the Auditor General.

Authorise 2 Councillors, the Chief Executive Officer and the Acting Principle Accounting Officer to certify the Financial Statements and Performance Statements in their final form, after any changes recommended, or agreed to, by the Auditor have been made.

The Performance Statement reports the audited results for 2014-2015 for the prescribed indicators. As this is the first year of the new framework, no sector or trend data is available for comparison purposes however this will be available in future years. In addition to the audited Performance Statement, the results for a range of other indicators are reported in the Report of Operations as part of the Annual Report.

Prior to submission to the Minister the Financial Statements and Performance Statement are required to be audited by the Victorian Auditor-General. This audit was undertaken by the Victorian Auditor-General during August 2015.

The annual report must contain the provisions set out in Section 131 of Local Government Act 1989 in respect of the financial year reported on.

After the annual report has been submitted to the Minister, Council is required to give public notice, in accordance with Section 134(2) of the Local Government Act 1989, that the annual report has been prepared and can be inspected at the Council office and on the Council's internet website.

The annual report incorporating the audited financial statements and performance statement are required to be certified by Council’s Principal Accounting Officer and by two Councillors on behalf of the Council prior to the Council’s Auditor signing the

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CERTIFICATION OF THE FINANCIAL STATEMENTS AND PERFORMANCE STATEMENT FOR THE YEAR ENDED 30 JUNE 2015 cont’d Audit Report. The annual report is then forwarded to the Minister by 30 September 2015.

Audit Committee The Audit Committee held its meeting on 3 September 2015, to review the Financial Statements and Performance Statement.

Representatives from the agent of the Victorian Auditor-General’s Office attended the Audit Committee meeting on 3 September 2015 to provide the Audit Committee members with an overview and answer questions regarding the external audit.

Subject to formal audit clearance, the Audit Committee recommends to Council that it approves the Financial Statements and Performance Statement ‘in principle’.

Public Notice After the annual report has been submitted to the Minister, Council is required to give public notice that the annual report has been prepared and can be inspected at the Council office and on the Council's internet website.

The public notice will be placed in ‘The Age’ newspaper and on Council’s website after the annual report is submitted to the Minister (prior to 30 September) to give the mandatory minimum fourteen (14) days notice in accordance with Section 134(2) of the Local Government Act 1989. The notice will detail the availability of the Annual Report and Audit Reports for inspection and notice of the meeting of Council on Monday, 19 October 2015 to consider the annual report. Public notice advertisements are also to be placed in the local newspapers. The document is to be available for inspection via Council’s service centres and website and at local libraries.

HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions.

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. The Annual Report captures information on many Council projects, programs and initiatives that are directly related to protecting and enhancing the Human rights of our community

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CERTIFICATION OF THE FINANCIAL STATEMENTS AND PERFORMANCE STATEMENT FOR THE YEAR ENDED 30 JUNE 2015 cont’d CONCLUSION The Financial Statements and Performance Statement have each been: 1) 2) 3)

prepared by Council staff, reviewed by the Victorian Auditor-General’s Agent and presented to the Audit Committee.

Following the Audit Committee’s review and recommendation, Council is required to approve ‘in principle’ the Financial Statements and Performance Statement for the year ended 30 June 2015 which form part of Council’s Annual Report prior to submission to the Auditor-General.

ATTACHMENTS No.

Title

1

Report of Operations (Under Separate Cover)

2

Performance Statement (Under Separate Cover)

3

Financial Statements (Under Separate Cover)

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ITEMS FOR NOTING

Author:

India Mortlock - Community & Social Planner, Community Programs

File:

F2015/167

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RECOMMENDATION That Council note the minutes of the following meetings; 1.

The Disability and Inclusion Advisory Committee held on 1 July 2015

2.

The Multicultural Advisory Committee held on 6 August 2015

3.

The Lesbian Gay Bisexual Transgender Intersex (LGBTI) Advisory Committee held on 11 August 2015

4.

The Aged Friendly Advisory Committee held on 14 August 2015

5.

The Aboriginal and Torres Strait Islander Advisory Committee held on 27 August 2015

6.

The Disability and Inclusion Advisory Committee held on 2 September 2015

7.

Banyule Environment Advisory Committee (BEAC) August 2015 Meeting

8.

Banyule Bicycle Advisory Committee July 2015 meeting and considers writing to the Department of Economic Development, Jobs, Transport and Resources seeking support for improvements to bicycle infrastructure within Banyule, including:  Completing the north-south Principle Bicycle Network (PBN) along Greensborough Highway.  Upgrading the Main Yarra Trail through Banyule.  Completing the bicycle path from Plenty Road to the Plenty River Trail along the transmission line at Watsonia.

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ITEMS FOR NOTING cont’d The following Minutes or Reports are presented for noting: 1

Report/Committee Name: .Officer: Brief explanation:

Disability and Inclusion Advisory Committee Shawn Neilsen The Disability and Inclusion Advisory Committee met on Wednesday 1 July 2015 in the Rosanna meeting rooms. The minutes from the meeting are in Attachment 1.

The aim of the Disability and Inclusion Advisory Committee is to provide Council with advice and information on issues facing people with disabilities and on the development and implementation of Council’s Disability Action Plan.

Councillor Mulholland chaired the meeting and Councillor Langdon also attended the meeting. Nine committee members attended the meeting.

2

Report/Committee Name: .Officer: Brief explanation:

There were no recommendations from this meeting.

Multicultural Advisory Committee India Mortlock The Multicultural Advisory Committee held its eighth meeting on Thursday 6 August 2015 at Council Chambers. The minutes from the meeting are in Attachment 2.

The aim of the Multicultural Advisory Committee is to provide Council with advice and information on issues facing the Multicultural community and on the development and implementation of Council’s Multicultural Plan.

Councillor Di Pasquale chaired the meeting and Councillor Briffa also attended the meeting. Ten committee members attended the meeting.

There were no recommendations from this meeting.

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ITEMS FOR NOTING cont’d

3

Report/Committee Name: .Officer: Brief explanation:

LGBTI Advisory Committee India Mortlock The LGBTI Advisory Committee held its eighth meeting on Tuesday 11 August 2015 at the Tom Roberts room. The minutes from the meeting are in Attachment 3.

The aim of the LGBTI Advisory Committee is to provide Council with advice and information on issues facing the LGBTI community and on the development and implementation of Council’s LGBTI Plan.

Councillor Mulholland chaired the meeting and Councillor Langdon also attended the meeting. Seven committee members attended the meeting.

4

Report/Committee Name: .Officer: Brief explanation:

There were no recommendations from this meeting.

Aged Friendly Advisory Committee Catherine Simcox The Aged Friendly Advisory Committee met on Friday 14 August 2015 in the Tom Roberts Room. The minutes from the meeting are in Attachment 4.

The aim of the Aged Friendly Advisory Committee is to provide Council with advice on older adult issues and ageing well in Banyule. The Committee will oversee Councils involvement in the World Health Organisations Global Network of Age-friendly Cities.

A Council officer chaired the meeting and Councillor Langdon attended part of the meeting. Eight committee members attended the meeting.

There were no recommendations from this meeting.

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ITEMS FOR NOTING cont’d

5

Report/Committee Name: .

Officer: Brief explanation:

Aboriginal and Torres Strait Islander Advisory Committee Theonie Tacticos The Aboriginal and Torres Strait Islander Advisory Committee held its first meeting on Thursday 27 August 2015 at Council Chambers. The minutes from the meeting are in Attachment 5.

The aim of the Aboriginal and Torres Strait Islander Advisory Committee is to provide Council with advice and information on issues facing the Aboriginal and Torres Strait Islander community and on the development and implementation of Council’s Aboriginal and Torres Strait Islander Plan.

Councillor Langdon chaired the meeting and Councillor Mulholland also attended the meeting. Ten committee members attended the meeting.

6

Report/Committee Name: .Officer: Brief explanation:

There were no recommendations from this meeting.

Disability and Inclusion Advisory Committee Shawn Neilsen The Disability and Inclusion Advisory Committee met on Wednesday 2 September 2015 in the Rosanna meeting rooms. The minutes from the meeting are in Attachment 6.

The aim of the Disability and Inclusion Advisory Committee is to provide Council with advice and information on issues facing people with disabilities and on the development and implementation of Council’s Disability Action Plan.

Councillor Mulholland chaired the meeting and Councillor Langdon also attended the meeting. Seven committee members attended the meeting.

There were no recommendations from this meeting.

7

Report/Committee Name: Officer: Brief explanation:

Banyule Environment Advisory Committee (BEAC) John Milkins BEAC held its monthly meeting on 12 August, 2015 at the Rosanna Council offices. The Notes from the meeting are in Attachment 1.

The aim of BEAC is to provide Council with advice on environmental issues in Banyule.

Alan Leenaerts (community member) chaired the meeting with five other community members in attendance. Cr Steve Briffa attended along with Cr Craig Langdon. There were two apologies.

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ITEMS FOR NOTING cont’d The Agenda of this meeting covered: 15.09 Environmental Sustainability Grants 2015 Reviewed Guidelines & Application 15.10 Change Makers Event – Evaluation Report 15.17 Carbonisation 15.18 Electric Buses in China & the Integrated Transport Plan 15.19 Sustainable House Day – 13 September 15.20 Spring Outdoors Program The meeting concluded at 8.55PM. 8

Report/Committee Name: Officer: Brief explanation:

Banyule Bicycle Advisory Committee (BBAC) Michelle Herbert The Banyule Bicycle Advisory Committee held its quarterly meeting on 22 July 2015 at Rosanna.

The Notes from the meeting are in Attachment 1.

The aim of BBAC is to provide advice to Council on the implementation of the Banyule Bicycle Strategy 2010 – 2020, on relevant cycling matters and to raise cycling issues of local or regional interest for consideration by Council.

Cr Tom Melican chaired the meeting. Four committee members attended the meeting.

BBAC gave the following advice on Item 4 – Greensborough Highway PBN: Council write to the Minister for Roads and Road Safety, the State Member for Ivanhoe and other local State Members of Parliament acknowledging their support for improvements to bicycle infrastructure and advocate for Council’s other priority cycling projects including: a.

Completing the north-south Principle Bicycle Network (PBN) along Greensborough Highway.

b.

Upgrading the Main Yarra Trail through Banyule.

c.

Completing the bicycle path from Plenty Road to the Plenty River Trail along the transmission line at Watsonia.

ATTACHMENTS No.

Title

Page

1

Disability and Inclusion Advisory Committee - Minutes - 1 July 2015

174

2

Multicultural Advisory Committee - Minutes - 6 August 2015

178

3

LGBTI Advisory Committee - Minutes - 11 August 2015

182

4 5

Aged Friendly City Advisory Commitee - Minutes - 14 August 2015

186 189

Aboriginal and Torres Strait Islander Advisory Committee - Minutes - 27

Ordinary Meeting of Council - 21 September 2015

Page 103

6.7

Performance - Use Our Resources Wisely

ITEMS FOR NOTING cont’d August 2015 6

Disability and Inclusion Advisory Committee - Minutes - 2 September 2015

194

7 8

Banyule Advisory Committee - Notes - August 2015 Banyule Bicycle Advisory Committee - Minutes - July 2015

197 200

Ordinary Meeting of Council - 21 September 2015

Page 104

6.8

Performance - Use Our Resources Wisely

6.8

ASSEMBLY OF COUNCILLORS

Author:

Emily Outlaw - Council Governance Liaison Officer, Corporate Services

File:

F2015/337

EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) b)

the subject of a decision of the Council or; subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council.

RECORD OF ASSEMBLIES 1

Date of Assembly:

31 August 2015

Type of Meeting:

Councillor Briefing

Matters Considered:

CISS Review Update Proposed Pedestrian Safety Improvements to Grimshaw Street Disability Review State of Sport Report Hatch Discussion Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Peter Utri – Acting Director Corporate Services Geoff Glynn – Director Assets & City Services Giovanna Savini – Manager, Youth & Family Services Shawn Neilson – Community & Social Planner Joel Elbourne- Manager, Urban Planning & Building Lisa Raywood – Manager, Health & Aged Services Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Anna Costa – Social Support Centre Leader Darren Bennett – Manager, Leisure, Recreation & Cultural Services

Councillors Present:

Staff Present:

Ordinary Meeting of Council - 21 September 2015

Page 105

6.8

Performance - Use Our Resources Wisely

ASSEMBLY OF COUNCILLORS cont’d

2

3

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

31 August 2015

Type of Meeting:

Confidential Councillor Briefing

Matters Considered:

Confidential Matters

Councillors Present:

Steven Briffa Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips Rick Garotti

Staff Present:

Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Peter Utri – Acting Director Corporate Services Geoff Glynn – Director Assets & City Services Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Arun Chopra – Manager, Capital Works Projects

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

7 September 2015

Type of Meeting:

Strategic Planning Meeting

Matters Considered:

Confidential Matters

Councillors Present:

Others Present:

Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips Scott Walker – Director City Development Michael Hutchison – Coordinator - Strategic Property Projects Nil

Conflict of Interest:

Nil

Date of Assembly:

7 September 2015

Type of Meeting:

Councillor Briefing

Matters Considered:

Items on the Council Agenda for the Ordinary Meeting of 7 September 2015 as listed below:

Staff Present:

4

1.1

2.1

Ordinary Meeting of Council - 21 September 2015

Petition regarding concerns for the proposed apartment development at 112 Waterdale Road, Ivanhoe - P1343/2014 Improvements to Burgundy Street, Heidelberg

Page 106

ASSEMBLY OF COUNCILLORS cont’d 4.1 4.2 4.3 4.4 5.1 5.2 5.3 6.1 6.2 6.3 6.4 8.1 8.2 8.3 8.4 8.5 8.6

Councillors Present:

Others Present:

Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips Rick Garotti Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Peter Utri – Acting Director Corporate Services Geoff Glynn – Director Assets & City Services Vivien Ferlaino – Governance Coordinator Emily Outlaw – Governance Officer Giovanna Savini – Manager, Youth & Family Services Joel Elbourne- Manager, Urban Planning & Building Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Arun Chopra – Manager, Capital Works Projects Ben Smith – Acting Manager, Property & Economic Development Nil

Conflict of Interest:

Nil

Date of Assembly:

9 September 2015

Type of Meeting:

Banyule Environment Advisory Committee (BEAC)

Matters Considered:

15.09 Environmental Sustainability Grants 2015 -

Staff Present:

5

Banyule Economic Development Plan Grimshaw Street and Flintoff Street, Greensborough - Proposed Traffic Treatment Proposed Multi Dwelling development at 28 Bonar Street, Heidelberg Heights (P618/14) Urban Planning and Building Activities Chelsworth Park: Community Reference Group Update Community Information and Support Services Integrated Service Model Inclusion, Access and Equity Achievements Report 14 Ivanhoe Parade, Ivanhoe - Decision following Notice of Intention to Sell Assembly of Councillors Contract for provision of onsite public notification of planning permit applications Procurement of Energy Sources Busking Pilot Project National Alliance for Gambling Reform Transport Issues in Banyule 50th Anniversary of the Battle of Long Tan (Vietnam Veterans Day) Illegal Tree Removal Environmentally Sustainable Development Policy Planning Scheme Amendment C73

Ordinary Meeting of Council - 21 September 2015

Page 107

6.8

Performance - Use Our Resources Wisely

6.8

Performance - Use Our Resources Wisely

ASSEMBLY OF COUNCILLORS cont’d Reviewed Guidelines & Application 15.10 Change Makers Event – Evaluation Report 15.17 Carbonisation 15.18 Electric Buses in China & the Integrated Transport Plan 15.19 Sustainable House Day – 13 September 15.20 Spring Outdoors Program Councillors Present: Staff Present:

Others Present:

Conflict of Interest:

Steven Briffa Tom Melican Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws John Milkins – Coordinator, Environmental Sustainability Fleur Anderson – Environment Officer Alan Leenaerts (Interim Chair) Denis Fernando Matt Hall Jonathan Thom Peter Costaldo Maree Keenan Kate Roberts Councillor Craig Langdon declared an interest in Grant #078 in item 15.09 due to close association with the applicant.

There was no discussion on the matter and subsequently Cr Langdon was not required to leave the assembly.

RECOMMENDATION That the Assembly of Councillors report be received.

ATTACHMENTS Nil

Ordinary Meeting of Council - 21 September 2015

Page 108

8.1

COMMUNITY CONSULATION FOR A COMMUNITY GARDEN

Author:

Cr Craig Langdon

Ward:

Olympia

File:

F2014/492

8.1

Notice of Motion

TAKE NOTICE that it is my intention to move:

“That 1. Council consult with stakeholders including residents, within the residential area bounded by Southern Road, Waiora Road, Waterdale Road and Orr Street, Heidelberg Heights advising residents of the intention to conduct a public meeting on the development of a Community Garden to determine Community interest 2. A report be presented to Council on the outcomes of the consultation.”

Explanation Community gardens provide residents with a broad array of benefits. These include:       

Access to nutritious fresh food Sharing produce with community members Developing new skills Developing and sharing knowledge Expanded social networks Healthy gentle exercise Cross cultural exchanges

These and many more benefits assist in strengthening positive community participation. It is important that council engages with the local community to ensure that consultation results in robust project planning outcomes.

The area bounded by Southern Road, Waiora Road, Waterdale Road and Orr Street, Heidelberg Heights has been selected as an ideal location for a Community Garden.

A public meeting will assist in determining resident interest in developing a community garden in the vicinity of Johnsons Reserve in Heidelberg Heights. As part of the consultative process it would also be pertinent to undertake discussions with stakeholder groups such as the local Scouts group and Murundaka. Should the response be positive from the consultation process, funding for a project be considered in the 2016/2017 budget.”

CR CRAIG LANGDON Olympia Ward ATTACHMENTS Nil

Ordinary Meeting of Council - 21 September 2015

Page 109

8.2

BABARRBUNIN BEEK - ABORIGINAL COMMEMORATIVE WALK

Author:

Cr Craig Langdon

Ward:

Olympia

File:

F2014/492

8.2

Notice of Motion

TAKE NOTICE that it is my intention to move:

1. Council consider the establishment of an aboriginal Spiritual/walk from Babarrbunin Beek along the pathway to the Darebin Creek (Northland) (the area of walk will back onto the new fence which is the boundary of the Heidelberg Uniting Football Club and the public area and footpath). That the walk be used to commemorate and celebrate the aboriginal history of the area and any other significant event the indigenous community feels relevant.

2. A report be presented to Council on the costs and addressing the following: a)

Council consult with the Banyule Aboriginal & Torres Strait Island Group, the Babarrbunin Beek community, the local Reconciliation Committee, the Wurundjeri Land Council and the Banyule Community Health Centre to seek support to create and maintain the walk.

b)

Funding be sought from all other levels of Government to foster artistic works, tree planting, work initiatives and any other matter deemed important.

c)

An area dedicated to all the aboriginals who lost their lives in any of the conflicts in which Australia was involved. Particularly those who lost their lives before they were recognised as citizens of Australia. The design of the area and the wording of an appropriate plaque be negotiated with all relevant groups and Anzac House. This dedication should occur on November 11th this year. The initial funding be obtained from Council’s Public Open Space reserve.

d)

Any existing aboriginal art work (not currently used for display) which would be suitable to be displayed along the walk or on the fence be considered as part of the initiative.

e)

This initiative be advertised in the Banner, Ward Newsletter and a letterbox drop of Heidelberg West.

f)

Consideration be given to acknowledging the 50th Anniversary of May 27, 1967 Referendum which gave equal rights and full citizenship to aboriginal citizens.

Explanation In 2011 Barbarrbunin Beek was established in the old sports pavilion creating a gathering place for the local aboriginal community. Council has funded the removal of the cypress trees within the area and a new fence has been erected and has greatly

Ordinary Meeting of Council - 21 September 2015

Page 110

BABARRBUNIN BEEK - ABORIGINAL COMMEMORATIVE WALK cont’d improved the appearance of the area. The area would be an ideal location to create an aboriginal spiritual walk due to the historic significance of the Darebin Creek and other artefacts within close proximity.

The Darebin Parklands has created a similar type of walk within the parklands in Alphington. This walk has proven to be very popular.

The number of residents with Aboriginal and Torres Strait Island heritage is increasing in the community and this needs to be recognised continually supported.

In 1967 Australia voted to recognise Aboriginal and Torres Strait Islanders in the Australian Constitution. Prior to the Referendum their rights were governed solely by State Parliaments. They were not included as Australian Citizens. The 1967, May 27th Referendum gave Aboriginal and Torres Strait Islanders equal rights and full citizenship. It was carried overwhelming by 90.77%. In Victoria the referendum was supported by 94.68% the highest margin of all the States. The Constitution Alterations (Aboriginal) Act came into effect on August 10th in the same year.

CR CRAIG LANGDON Olympia Ward ATTACHMENTS Nil

Ordinary Meeting of Council - 21 September 2015

Page 111

8.2

Notice of Motion

8.3

ONE FLINTOFF TO REFLECT HISTORY OF CITY OF BANYULE AND SHIRE OF DIAMOND VALLEY

Author:

Cr Craig Langdon

File:

F2014/492

TAKE NOTICE that it is my intention to move:

“That 1. Council establish an area in the proposed redevelopment of One Flintoff Street reflecting the history of the Shire of Diamond Valley and the City of Banyule and; 2. The names of all Councillors and Mayors for both the Shire of Diamond Valley and the City of Banyule, be displayed on a form of "honour board" to ensure the history of Diamond Valley is preserved like the City of Heidelberg.”

Explanation Banyule City Council was formed in 1994 and is the successor in law of the former Heidelberg City Council and Shire of Diamond Valley. The honour boards detailing the Mayors and Councillors of the Heidelberg City Council are displayed in the foyer of the Ivanhoe Service centre. However the Shire of Diamond Valley Honour boards are currently housed at the Nillumbik Shire Offices as it was the former Shire's office.

As we move into the future it is vital that we preserve the history of both City of Banyule and the Shire of Diamond Valley.

CR CRAIG LANGDON Olympia Ward ATTACHMENTS Nil

Ordinary Meeting of Council - 21 September 2015

Page 112

8.3

Notice of Motion

8.4

ACTIVE RESERVES REDEVELOPMENT PROGRAM

Author:

Cr Steven Briffa

File:

F2014/492

8.4

Notice of Motion

TAKE NOTICE that it is my intention to move:

That: 1.

A report is presented to Council identifying a program for Active Reserves Redevelopment that identifies a priority listing of all fields that need major redevelopment works, associated costings and program implementation timelines.

2.

The report is completed prior to the 2016/17 budget considerations so the information within it can be considered as part of Council’s future ten year capital works plan.

Explanation Active sporting reserves are a vital community asset providing for the provision of a multiple of sports across the municipality. Banyule has approximately fifty sporting reserves that are used heavily each week for sports training and competition.

The focus for Council during the drought period was the implementation of warm season grasses program and more efficient irrigations systems, to ensure protection of assets during times of limited water supply. During this period the weather patterns and conditions did not present preferred conditions for major ground renovations or redevelopment.

During the current winter season allocation, Banyule has experienced the closure of at least two sporting fields for short periods due to the conditions of the ground and potential Occupational Health and Safety risk associated with use.

In strategically preparing to protect our assets it is vital that we have forward planning program for ground redevelopment works.

CR STEVEN BRIFFA Hawdon Ward ATTACHMENTS Nil

Ordinary Meeting of Council - 21 September 2015

Page 113

8.5

PROTECTION FOR VICTIMS OF CRIME

Author:

Cr Craig Langdon

File:

F2014/492

8.5

Notice of Motion

TAKE NOTICE that it is my intention to move:

“That Council write to the Prime Minister and Federal Attorney General as well as every State Premier and Attorney General seeking their support for banning publication of any material relating to any prisoners currently severing multiple life sentences for their horrific crime and stating:  That the publication of these stories does enormous harm to the surviving victims, family members, friends and associates.  Governments have the responsibly to protect all victims of crime against unwanted and often self seeking publicity of these criminals.  Publications of stories about these criminals does cause harm and suffering to the victims and this should never be allowed. These stories cause untold damage.”

Explanation Last week several stories both in the printed and electronic media were published and aired in the national media about the criminal who perpetrated the Port Arthur Massacre.

Many of the victims of that crime live within the City of Banyule. The Council has the responsibly to advocate on behalf of these victims, family, friends and associates to protect them against the unwanted intrusion these stories have on their recovery.

Time does not alleviate the pain and suffering of these crimes. To revisit the crime by highlighting those sentenced for life (or several life terms) is totally inappropriate.

CR CRAIG LANGDON Olympia Ward ATTACHMENTS Nil

Ordinary Meeting of Council - 21 September 2015

Page 114

ATTACHMENTS

4.2

Bell Street Mall - Traders' Parking Permits Attachment 1 Attachment 2

4.3

Banyule Flats and Warringal Parklands Heritage Considerations Attachment 1

4.5

Scout site plans ............................................................................. 159

Creation of Plantation Lane Attachment 1 Attachment 2

6.7

Advocacy Report 1 January 2015 - 30 June 2015 ......................... 134

Scouts Association of Australia Victorian Branch - Lease Attachment 1

6.2

Proposed Car Park Layout for Howard Street and Stubley Court ............................................................................................. 132

Advocacy Report 1 January 2015 - 30 June 2015 Attachment 1

6.1

Heritage Council Assessment ........................................................ 118

Greensborough Activity Centre next phase of Development Attachment 1

5.1

Bell Street Mall - Existing Parking Restrictions .............................. 116 Bell Street Mall - Proposed Parking Restrictions ............................ 117

Proposed Plan of Subdivision ........................................................ 169 Endorsed Plan ............................................................................... 173

Items for Noting Attachment 1 Attachment 2 Attachment 3 Attachment 4 Attachment 5 Attachment 6 Attachment 7 Attachment 8

Disability and Inclusion Advisory Committee - Minutes - 1 July 2015 ....................................................................................... 174 Multicultural Advisory Committee - Minutes - 6 August 2015 ......... 178 LGBTI Advisory Committee - Minutes - 11 August 2015 ................ 182 Aged Friendly City Advisory Commitee - Minutes - 14 August 2015 .............................................................................................. 186 Aboriginal and Torres Strait Islander Advisory Committee Minutes - 27 August 2015 .............................................................. 189 Disability and Inclusion Advisory Committee - Minutes - 2 September 2015 ............................................................................ 194 Banyule Advisory Committee - Notes - August 2015 ..................... 197 Banyule Bicycle Advisory Committee - Minutes - July 2015 ........... 200

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 115

Attachment 1: Bell Street Mall - Existing Parking Restrictions

Attachment 1

Attachment 1

4.2

Item: 4.2

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 116

4.2

Attachment 2

Attachment 2: Bell Street Mall - Proposed Parking Restrictions

Attachment 2

Item: 4.2

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 117

Attachment 1: Heritage Council Assessment

Attachment 1

4.3

Item: 4.3

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 118

4.3

Attachment 1: Heritage Council Assessment

Attachment 1

Item: 4.3

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 119

Attachment 1: Heritage Council Assessment

Attachment 1

4.3

Item: 4.3

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 120

4.3

Attachment 1: Heritage Council Assessment

Attachment 1

Item: 4.3

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 121

Attachment 1: Heritage Council Assessment

Attachment 1

4.3

Item: 4.3

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 122

4.3

Attachment 1: Heritage Council Assessment

Attachment 1

Item: 4.3

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 123

Attachment 1: Heritage Council Assessment

Attachment 1

4.3

Item: 4.3

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 124

4.3

Attachment 1: Heritage Council Assessment

Attachment 1

Item: 4.3

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 125

Attachment 1: Heritage Council Assessment

Attachment 1

4.3

Item: 4.3

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 126

4.3

Attachment 1: Heritage Council Assessment

Attachment 1

Item: 4.3

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 127

Attachment 1: Heritage Council Assessment

Attachment 1

4.3

Item: 4.3

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 128

4.3

Attachment 1: Heritage Council Assessment

Attachment 1

Item: 4.3

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 129

Attachment 1: Heritage Council Assessment

Attachment 1

4.3

Item: 4.3

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 130

4.3

Attachment 1: Heritage Council Assessment

Attachment 1

Item: 4.3

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 131

Attachment 1: Proposed Car Park Layout for Howard Street and Stubley Court

Attachment 1

4.5

Item: 4.5

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 132

4.5

Attachment 1: Proposed Car Park Layout for Howard Street and Stubley Court

Attachment 1

Item: 4.5

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 133

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

5.1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 134

5.1

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 135

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

5.1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 136

5.1

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 137

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

5.1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 138

5.1

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 139

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

5.1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 140

5.1

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 141

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

5.1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 142

5.1

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 143

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

5.1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 144

5.1

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 145

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

5.1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 146

5.1

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 147

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

5.1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 148

5.1

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 149

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

5.1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 150

5.1

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 151

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

5.1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 152

5.1

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 153

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

5.1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 154

5.1

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 155

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

5.1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 156

5.1

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 157

Attachment 1: Advocacy Report 1 January 2015 - 30 June 2015

Attachment 1

5.1

Item: 5.1

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 158

Attachment 1: Scout site plans

Attachment 1

6.1

Item: 6.1

1st/2nd Greenhills – Yandell Reserve – 37St Helena Road, Greensborough

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 159

Attachment 1

6.1

Item: 6.1

10th Ivanhoe – Rossi Park – 48 Ford Street, Ivanhoe

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 160

Attachment 1: Scout site plans

Attachment 1: Scout site plans

Attachment 1

6.1

Item: 6.1

1st Eaglemont – Chelsworth Park – 18 Irvine Road, Ivanhoe

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 161

Attachment 1

6.1

Item: 6.1

1st/2nd Greensborough – Willinda Park – 5 Nell, Greensborough

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 162

Attachment 1: Scout site plans

Attachment 1: Scout site plans

Attachment 1

6.1

Item: 6.1

1st/2nd Watsonia – A K Lines Reserve – 10 Peters Street, Watsonia

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 163

Attachment 1

6.1

Item: 6.1

1st Bundoora – Telfer Reserve – 20 Noorong Avenue, Bundoora

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 164

Attachment 1: Scout site plans

Attachment 1: Scout site plans

Attachment 1

6.1

Item: 6.1

1st Rosanna – De Winton Park – 1 Grove Road, Rosanna

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 165

Attachment 1: Scout site plans

Attachment 1

6.1

Item: 6.1

1st Ivanhoe Sea Scouts – Donaldsons Creek Reserve – 49 Hawker Street, Ivanhoe

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 166

Attachment 1: Scout site plans

Attachment 1

6.1

Item: 6.1

1st Lower Plenty – Petrie Park – 16 Mountain View Road, Montmorency

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 167

Attachment 1

6.1

Item: 6.1

1st Eltham – Alma Play Park – 10 Para Road, Lower Plenty

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 168

Attachment 1: Scout site plans

6.2

Attachment 1: Proposed Plan of Subdivision

Attachment 1

Item: 6.2

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 169

Attachment 1

6.2

Item: 6.2

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 170

Attachment 1: Proposed Plan of Subdivision

6.2

Attachment 1: Proposed Plan of Subdivision

Attachment 1

Item: 6.2

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 171

6.2

Attachment 2: Endorsed Plan

Attachment 2

Item: 6.2

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 173

6.7

Item: 6.7

Attachment 1: Disability and Inclusion Advisory Committee - Minutes - 1 July 2015

Banyule Disability and Inclusion Advisory Committee (BDIAC) Minutes Committee Meeting 01/07/2015, 5.30 - 7.00pm Council Offices 44 Turnham Avenue, Rosanna

Attachment 1

1. Attendance and apologies Attendees: Cr Jenny Mulholland (Chairperson), Cr Craig Langdon (Deputy Chairperson), Nancy Sadka, Louise Pearson, Luke Nelson, Jeff Walkley, Theonie Tacticos (Team Leader, Community & Social Planning), Lisa Raywood (Manager, Health , Aged Services and Community Planning), Shawn Neilsen (Social planner), Janice Castledine, Mick Hollman, Anna Constas, Barbara Brook, Robert Runco, Sherridan Bourne (MetroAccess), Guests: Kathleen Petras (Transport Planner), Helen Parker (Banyule City Council).

Apologies: Sheryl O’Connor, Simon Chong, Stephanie Krt 2. Welcome and introductions Cr Mullholland formally opened the meeting and noted apologies for the meeting.

Previous minutes The minutes of the previous meeting 20th May, were emailed on 27th May and considered as adopted on 4th June. The minutes of the May 20th meeting were noted by Council at the meeting on 6th July and are now posted on the Council website.

3. Council Presentations Integrated Transport Plan – Access and Mobility Kathleen Petras from Council’s transport department presented on the Access and Mobility section of Council’s Draft Integrated Transport Plan. Kathleen discussed the proposed actions within the plan.

The committee discussed the importance of issues including community transport, accessible parking at train stations, provision of taxi drop off facilities at Watermarc and the ongoing issues of accessibility at train stations. Additionally the committee discussed including details regarding funding and targets to assist with tracking the progress of the Plan. Kathleen noted that the whole plan is still out for public comment and further information is available via Council’s website.

ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 174

Attachment 1: Disability and Inclusion Advisory Committee - Minutes - 1 July 2015

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Item: 6.7

Access guide for Council facilities

Helen sought advice from the Committee on the following;  Should Council wait until access issues have been resolved before publishing the online information? It was noted that this would take a very long time given the nature of the issues.  Should Council publish the information, noting what access is provided and allowing people to make an informed choice as to how they access these facilities? It was noted that an Action Plan of proposed improvements would also be created for these facilities so that members of the public could be informed of Council’s plan for improvements.

Recommendation: The committee recommended that Council publish the information it has, as giving the community relevant information was better providing no information. The Committee noted that improving accessibility was costly and would take a lot of time and it is important that a planned approach to improving facilities be developed based on prioritising facilities of high community use.

Additionally it was recommended that Watermarc be included in the online guide as it is a very high use facility.

4. Disability Action Plan The committee was informed that a specific webpage has been created to inform the community about the development of the next Disability Action Plan. A link has been provided to the online survey and the committee were encouraged to circulate the information to their networks.

NDIS Forum

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Attachment 1

Helen updated the Committee on a project that will provide online information regarding the accessibility of key Council facilities including customer service centres, libraries and leisure centres. Helen noted that a number of accessibility audits have been carried on these facilities and a range of accessibility issues had been found that require attention. Many of these buildings are older and thus have not been built to current building standards for accessibility.

Attachment 1

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Attachment 1: Disability and Inclusion Advisory Committee - Minutes - 1 July 2015

A Draft program for a NDIS forum was presented to the committee which featured presentations from Disability services as well as individuals with experience of the NDIS trials.

A tentative date of August 12 was proposed for the forum. Cr Mulholland informed the committee that she has recently been in contact with an advisor to the Federal Assistant Minister for Social Services Mitch Fifield about the possibility of attending a NDIS focused forum in Banyule. The committee discussed that it would be positive if the Minister was able to attend a Banyule forum. It was agreed that a formal invitation would be extended to the Minister and the date of the forum may potentially change depending on availability.

The committee discussed the content of the NDIS forum as well as the timings and structure of the day. It was suggested that keeping the forum primarily as an NDIS information forum would provide the most benefit. It was agreed that forum be planned to be half a day with a range of presentations covering different aspects NDIS and the experiences of those involved in the trial sites.

Community consultation sessions It was proposed that if the NDIS forum focused on information provision, that additional ways to consult and engage with the community around Council’s Disability Action Plan be explored. Council officers suggested that smaller and more focused community consultation sessions could be held that cover specific topics such as Employment, Housing, Safety etc. The committee were invited to express interest in assisting with co-facilitating these sessions.

The committee was in agreement with this approach and further information would be sent regarding these smaller consultation sessions.

Actions:  Minister Fifield to be invited to attend a NDIS forum hosted in Banyule.  Further information regarding community consultation sessions to be circulated to the committee.

Responsibly: Council

5. Local Report Watch It was noted that cars have been seen speeding along the road near the McLeod leisure centre and that as a high traffic and location of disability services a schools this presented a safety concern.

Action: Issue to be reported back to the McLeod Leisure centre masterplan project team.

Responsibility: Council ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 176

Jeff from Watermarc has been working with Council and users of the facility to resolve a number of access related concerns. Primarily these have related to the use of the accessible change facilities by those without disabilities, provision of equipment within the change rooms, and the lack of a dedicated taxi pick up/drop off point at Watermarc. Jeff reported that a range of solutions were being developed to respond to these issues including the purchase of additional slings for the change room, exploration of a keypad activated lock on the change rooms, and exploration of a taxi drop off area.

6. Next meeting It was agreed that the next full BDIAC meeting be held in 8 weeks’ time. A more informal NDIS forum planning meeting would be scheduled in the interim for those wishing to be involved.

Next Meeting Date: Wednesday 11th August 5:30pm – 7:00pm

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Attachment 1: Disability and Inclusion Advisory Committee - Minutes - 1 July 2015

Attachment 1

Item: 6.7

Attachment 2: Multicultural Advisory Committee - Minutes - 6 August 2015

6.7

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Banyule Multicultural Advisory Committee (BMAC): Minutes from committee meeting 6/08/15 Council Chambers – Ivanhoe Town Hall

Attachment 2

1. Attendances & Apologies Attendees: Cr Mark Di Pasquale, (Chairperson), Cr Steven Briffa, Albert Fatileh, Beverley Moss, George Giuliani, Simeon Yang, Essan Dilleri, Rosemary Crosthwaite, Maxine Matthews, Ryoko Williams, Gillian Hirst, Uma Vijay, Theonie Tacticos, India Mortlock, Allison Beckwith Apologies: Hussein Haraco, Mick Geary, Kirsten Slifirski, Abdirizak Mohamed, Jane Grace 2. Welcome and Minutes of previous meeting Cr Di Pasquale formally opened the meeting and the apologies were noted.

The minutes of the previous meeting were adopted on 19/6/15, noted by Council on 6/7/15, and posted on the website.

3. Business Arising 3.1 Update – Extension of Racism. It Stops With Me campaign Council officers updated the Committee that on 6 July 2015 Council resolved to continue support for the ‘Racism. It Stops With Me’ campaign. This decision was guided by a recommendation from the Committee at the previous meeting on 11 June 2015.

3.2 Update – Submission regarding reforms to Australian Citizenship Council officers updated the Committee that on 6 July 2015 Council endorsed the submission to the Department of Immigration and Border Protection in response to its discussion paper ‘Australian Citizenship: Your rights Your Responsibilities’. The submission included the input of the Committee members at the meeting on 11 June 2015 as well as other contributions by committee members, out of session.

The submission outlined Council’s concern that the discussion paper proposed to give the Minister the power to revoke citizenship which would limit Section 24 of the Victorian Charter of Human Rights and Responsibilities – the Right to a fair hearing by a court.

Council’s submission recommended that the decision to revoke citizenship should be made through a judicial process or through the appointment of a panel by both Houses of Parliament, not by the Minister.

Council’s submission also addressed proposed changes to the Citizenship test. The submission recommended that any changes to the requirements for English language testing correspond with a review of the funding and support for English language tuition.

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Attachment 2: Multicultural Advisory Committee - Minutes - 6 August 2015

The submission also emphasized the need for meaningful consultation with community leaders around proposed policy changes relating to citizenship and recommended widespread community education about any proposed changes and their implementation.

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4. New Business 4.1 Banyule Integrated Transport Plan 2035 A Council officer from the Transport team presented on the Banyule Integrated Transport Plan, which will guide the delivery of transport services and infrastructure in Banyule over the next 20 years. The Plan has 21 strategies broken into six key areas: Accessibility and Mobility; Land Use and Development; Walking and Cycling; Public Transport; Transport Network; and Advocacy. The consultation period closed on 14 August. Committee members were invited to provide any feedback on the plan.

4.2 Summary of Survey Results on year one of the Committee Council officers reported that they had conducted a survey of Committee members. In line with the Committee terms of reference, the aim of the survey was to identify successes, challenges and areas of improvement for the committee. A majority of members were satisfied with what the Committee had achieved and felt they had had the opportunity to provide input.

The Committee was asked whether there were any areas of Council’s work they would like presentations on. Suggestions included: Council’s other advisory committees, the libraries, sports clubs, arts and culture and parks and open spaces. Committee members also recommended having people from outside Council coming to present on topical issues.

Committee members were invited to send through additional suggestions of topics and presenters.

4.3 Multicultural Plan – Achievements Report Council officers presented the Multicultural Plan Achievements Report for 2014-15. The report captures the achievements of the first year of the Multicultural Plan. It will be printed and available in Council Service Centres from the end of August and also online on Council’s website.

The Committee discussed that a lot of the projects highlighted in the Achievements Plan were concentrated in Heidelberg West, as this area has a high concentration of people from diverse cultural backgrounds. However, the Committee noted that people from diverse cultural backgrounds live in suburbs across the municipality. Committee members were encouraged to advise Council if they are aware of emerging needs from culturally diverse communities in other areas of the municipality.

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Attachment 2

3.3 Support to Refugees and Asylum Seekers in Banyule A committee member suggested an idea of organising bus tours to introduce newly arrived refugees and asylum seekers to key services in Banyule. This idea will be further explored at the next meeting.

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Attachment 2: Multicultural Advisory Committee - Minutes - 6 August 2015

4.4 Presentation – Voices Against Bigotry Suzie Latham presented to the Committee about the goals of ‘Voices Against Bigotry’, which has been set up to counteract a number of new groups that are targeting the Muslim community. In particular, a political party with an anti-Muslim platform will launch in October this year.

Attachment 2

The presenter said that the Muslim community feel that levels of anti-Muslim sentiment are much higher than they have been, and there have been many cases of Muslim people being verbally and physically attacked. Many negative media articles and negative comments made by politicians have also contributed to this.

‘Voices Against Bigotry’ are currently running an online petition asking people to condemn the vilification of Muslims. Committee members were encouraged to sign the petition and sign up to the mailing list. They are planning a community forum with Darebin Council in September and in the Melbourne CBD in October.

5. Thank you and next meeting The meeting was officially closed. The next meeting will be held on 15 October 2015.

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Attachment 2: Multicultural Advisory Committee - Minutes - 6 August 2015

Banyule Multicultural Advisory Committee – Action Progress Sheet – 11 June 2015 Note: The actions in the Action Progress Sheet have come out of the Committee meetings.

They are in addition to the actions being progressed through the Multicultural Plan.

Item:

Action Required:

Responsibility Status

Partnership with Islamic Museum of Australia

Hold a future meeting of the Multicultural Advisory Committee at the Islamic Museum of Australia

Council Officer

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Attachment 2

In progress

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Attachment 3: LGBTI Advisory Committee - Minutes - 11 August 2015

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Minutes 11 August 2015, 5.30pm-6.30pm LGBTI Advisory Committee Tom Roberts Room – Ivanhoe Town Hall

Attachment 3

1. Attendances & Apologies Attendees: Cr Jenny Mulholland (Chair), Cr Craig Langdon, Nicole Coad, Sharelle Rowe, Rachel Jovic, Karen Joy Mccoll, Meaghan Holden, Samantha Soggee, Paul Wiseman, India Mortlock, Allison Beckwith, Theonie Tacticos Apologies: Vita Catalano, Karen Bain, Jane Grace, Rhett Mcphie Welcome and Introductions Councillor Mulholland formally opened the meeting and welcomed Committee members and noted the apologies.

2. Minutes The minutes of the previous meeting were emailed on 10 June 2015, adopted on 12 June 2015 and posted on the website as per our terms of reference. The minutes went to Council on 6 July 2015. There were no recommendations.

3. Business Arising 4.1 Invitation to Jenny Macklin to attend meeting Cr Mulholland updated the committee that Council had sent a letter to Jenny Macklin inviting her to attend the 11 August or the 6 October meeting of the LGBTI Advisory Committee. Unfortunately she was unable to attend the 11 August meeting because Parliament was sitting and she was unavailable on 6 October due to other commitments.

Her office encouraged Council to invite her again to a future meeting.

4. New Business 4.1 Council Support for Marriage Equality Cr Langdon notified the Committee that he and Cr Mulholland intended to jointly move a notice of motion proposing that Council publicly support marriage equality. A number of Councils have recently passed similar motions in support of marriage equality.

The Committee voted unanimously for a notice of motion to be passed and recommended the following wording: That Council resolve to: 1.

Publicly support marriage equality irrespective of sex or gender identity.

2.

Write to all Federal Members of Parliament and the Commonwealth Human Rights and Equal Opportunity Commission advising them of council’s support; 3.

Write to the Parliamentary Secretaries of all political parties with representation in the Federal Parliament encouraging them to prioritise

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Attachment 3: LGBTI Advisory Committee - Minutes - 11 August 2015

debating changes to the Marriage Act and allow a conscience vote on marriage equality.

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Item: 6.7

Action: That Councillors move a Notice of Motion in support of marriage equality Responsibility: Cr Mulholland and Cr Langdon

4.2 Supporting businesses to engage the LGBTI community Council officers discussed a paper that had been written about strategies for local businesses to engage with the LGBTI community. The paper highlighted the fact that the LGBTI market is a significant market, estimated at $20 billion per year. In addition to this, if same sex marriage is legalised it is estimated that businesses selling wedding related products could benefit from a further $1.2 billion being spent each year by same sex couples on weddings.

The paper was presented to the Centre Managers of Banyule Traders Associations. The paper included practical suggestions for ways that local businesses could demonstrate support for the LGBTI community. Many of the Centre Managers expressed interest in exploring these opportunities further, and Council officers are currently following up on these leads. Councillor Mulholland recommended that Council write to the Presidents of each Traders group and request that they table the report at each of their separate meetings with their traders.

The Committee suggested that, as businesses take steps to engage with the LGBTI community, it would be good to promote the businesses on Council’s website. It was also recommended that Council check in each year on the progress of Traders Associations with engaging the LGBTI community.

Action: That Council write to the Presidents of each of the Traders Associations, requesting that they table the report at their Centre meetings Responsibility: Council Officers

4.3 LGBTI Plan Achievements Report Council officers discussed the Achievements Report which captures the achievements of the first twelve months of the LGBTI Plan. It will be printed and available in Council Service Centres from the end of August and also online on Council’s website.

The Committee suggested that Council’s participation at the Midsumma Carnival should be added into the Achievements Report. The Committee also discussed that the statistic about the number of Gay and Lesbian couples in Banyule (which was based on the Census) was very low and suggested that there had been under-reporting. The Committee recommended looking for an alternative statistic to use.

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Attachment 3

(Note this action has now been completed - the Notice of Motion was passed by Council on 17/8/15).

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Attachment 3: LGBTI Advisory Committee - Minutes - 11 August 2015

The Committee also reviewed the proposed logo that had been designed for the LGBTI Plan.

The Committee advised that it would not be an icon that would resonate with the LGBTI community and recommended that the icon should be the outline of a rainbow.

Action: Make the changes to the Achievements report, as suggested by the Committee Responsibility: Council Officers

Attachment 3

Note: This action has now been completed 4.4 Midsumma Festival 2016 Council officers discussed that Banyule would participate in the Midsumma Carnival in January 2016 and Pride March in February 2016. Committee members recommended that next year Council should have t-shirts or props that stand out and are brighter. Council should aim to double the number of participants from 2015 to 2016. Invitations should be sent to everyone who attended the IDAHOT events in 2015 as well as local schools and the police.

5. Emerging Advocacy Issues A committee member mentioned that the marriage equality rally would be held on Saturday 15 August.

Council officers also mentioned that ‘Wear It Purple’ Day would be held on Friday 28 August. The key message is that young people everywhere have the right to be proud of who they are, regardless of sex, sexuality or gender identity. By wearing purple on 28 August you can show that you agree with this message.

A committee member also mentioned the importance of working towards getting wider representation on the committee, particularly young people and the Transgender community.

6. Thank you and next meeting The next meeting will be on Tuesday 6 October 5.30-6.30pm

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6.7

Attachment 3: LGBTI Advisory Committee - Minutes - 11 August 2015

Action Progress sheet – LGBTI Advisory Committee – 11 August 2015 Item:

Action Required:

Responsibility:

Status:

LGBTI speaker nights

Investigate possibility of LGBTI speaker nights at the libraries

Council Officers

In progress

EOI Process

Consider holding an EOI Process and target certain groups of the LGBTI community

Council Officers

In progress

Marriage Equality

That Councillors move a Notice of Motion in support of marriage equality

Cr Mulholland Completed and Cr Langdon

Engaging LGBTI businesses

That Council write to the Presidents of each of the Traders Associations, requesting that they table the report at their Centre meetings Make the changes to the Achievements report, as suggested by the Committee

Council Officers

In progress

Council Officers

Completed

Achievements Report

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Attachment 3

Item: 6.7

Attachment 4: Aged Friendly City Advisory Commitee - Minutes - 14 August 2015

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Banyule Age-friendly City Advisory Committee Minutes Friday 14th August 2015 10:00 – midday Tom Roberts Room, Banyule City Council 275 Upper Heidelberg Road Ivanhoe Present:

Attachment 4

Councillor Craig Langdon, (departed 10:30am) Allison Beckwith, Director, Banyule City Council (10:20 – 11:20am) Glen Reigo, Resident Judy Elsworth, Resident Eric Rosario, Resident Virginia Masters, Resident Ken Young, OMNI Men’s Group Jack Kelly, Resident Jenny Dale, Resident Julie Watson, North East Primary Care Partnership Catherine Simcox, Banyule City Council Jeff Parkes, Banyule City Council, Open Space Coordinator (10:00 – 11:00) Helen Clough, Banyule City Council (minutes)

Apologies: Cr Jenny Mulholland Lence Markovska, BaptCare Lisa Raywood, Banyule City Council Leanne Horvath, Banyule City Council 1. Adoption of July Minutes and noting actions Minutes adopted.

Lence Markovska will be the future representative for BaptCare.

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2.

Attachment 4: Aged Friendly City Advisory Commitee - Minutes - 14 August 2015

Banyule Open Space Strategy Review

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Jeff Parkes, Council’s Open Space Planning Coordinator, provided a briefing on the development of the Banyule Public Open Space and Playground Strategy. Research has found that access to quality green spaces and community facilities strengthens individual and community health and wellbeing. The revised Open Space and Playground Strategy will

a wide range of organisations and people will be undertaken.

The Advisory Committee raised a number of items about open space and playgrounds for consideration in developing the future strategy.

Action: Jenny Dale to lead a working group on writing a submission to the Open Space and Playground Strategy on the needs of older people.

Action: Jeff Parkes to attend the October meeting to further discuss this topic with Advisory members.

3.

Banyule City Council- Community Programs

Allison Beckwith, Director Community Programs, gave an overview of services managed by the Community Programs Directorate.

Banyule City Council has made a commitment to strategic planning for older people and the age-friendly city concept through the resourcing of a position. Congratulations to Catherine Simcox who was the successful applicant for the position of Community Services Development Officer. This will be a three day per week position.

4.

World Health Organisation Indicator Pilot Project

Banyule City Council has presented on their experience in the WHO pilot project on agefriendly indicators at the following events:  Catherine Simcox and Leanne Horvath met with Council of the Ageing (COTA) and the Municipal Association of Victoria (MAV)

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Attachment 4

have a whole of life approach to identify the needs of people of all ages. Consultations with

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Attachment 4: Aged Friendly City Advisory Commitee - Minutes - 14 August 2015

 Catherine Simcox and Leanne Horvath met with Department of Health and Human Services central office  Catherine Simcox had a teleconference with the Government of South Australia  Meetings held with other Victorian local governments to discuss learnings.

5. Banyule Age-friendly City Champion Program

Attachment 4

a. Age-friendly photo image project  Two further photo shoots are scheduled for September. Potential locations were discussed. b. New Age-friendly Champion training 

Interested residents will participate in the Banyule Age-friendly City Champion training on Wednesday 2nd September. The session will be conducted by COTA and Council Age Services.

c. Survey in October 

Age-friendly City Champions will be invited to assist Council in conducting a survey with older people during the month of October. There will be a training session conducted late September to prepare interested Champions in how to conduct the survey.

Next Meeting: Friday 9th October 2015, 10:00 – midday

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Attachment 5: Aboriginal and Torres Strait Islander Advisory Committee Minutes - 27 August 2015

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Aboriginal and Torres Strait Islander Advisory Committee Minutes from committee meeting 27/08/15 Council Chambers – Ivanhoe Town Hall

Attendees: Cr Craig Langdon (Chair), Cr Jenny Mulholland, Sharyn Lovett, Paula Russell, Mark Mann, Koby Levitt, Uncle Colin Hunter, Mick Coombes, Terry Makin, Danielle Malia, John Price (on the phone), Nicole Bloomfield, Theonie Tacticos, India Mortlock Apologies: Daria Atkinson, Madison Connors, Jnaallii Penrith, Stephanie Clark, Prue Stewart 2. Welcome and Introductions Uncle Colin Hunter gave an acknowledgement that the meeting was being conducted on the land of the Traditional Owners, the Wurundjeri people. Cr Langdon opened the meeting and welcomed everyone to the first meeting of the Committee. He mentioned that the Committee has been established to guide Council’s work with the Aboriginal and Torres Strait Islander community in Banyule, in particular through Council’s Aboriginal and Torres Strait Islander Plan.

Cr Langdon invited each member to give a brief introduction.

3. Inclusion Access and Equity Framework and Aboriginal and Torres Strait Islander Plan Council officers gave an outline of the Inclusion Access and Equity Framework: The Framework was adopted by Council in December 2014 and sets out how Council will work with diverse communities that may experience barriers to participating in community life. The four communities that have been identified so far within the framework are the Aboriginal and Torres Strait Islander community, Lesbian, Gay, Bisexual, Transgender and Intersex (LGBTI) community, Multicultural community and People with Disabilities.

The framework sets out three goals for each of these communities: - health and wellbeing, - community participation and - economic participation.

The framework also sets out three strategies for how Council will achieve each of the goals: - Improving access and equity in Council services and practices, - Partnership with community organisations and advocacy and - Increasing community awareness.

Council has developed separate Plans for each of the identified communities, using the strategies and goals set out in the Inclusion, Access and Equity Framework. The Aboriginal ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 189

Attachment 5

1. Attendances & Apologies

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Attachment 5: Aboriginal and Torres Strait Islander Advisory Committee Minutes - 27 August 2015

and Torres Strait Islander Plan covers a three year period 2014-17. Council also develops 12 month action plans with specific actions to be achieved over the 12 month period. Each year Council will report on the action plan. Council has produced a report on the achievements of the first year of all the Inclusion Access and Equity Plans in 2014/15. This report was presented to Committee members.

Attachment 5

A committee member commented that some of the actions in the 12 month action plan need to be more specific and suggested adding a column that provides more detail on how the action will be implemented. He also suggested using a traffic light system for tracking progress on implementing the actions.

Action: Add more detail on how 12 month actions will be implemented and include a system for tracking progress Responsible: Council Officers

4. Role of the Committee Council officers outlined the role of the Advisory Committee. The Committee has three roles: - To provide Advice to Council on implementing the Aboriginal and Torres Strait Islander Plan - To provide a level of Accountability for Council in delivering the Plan - To Advocate to Council on issues of importance to the Aboriginal and Torres Strait Islander community The Terms of Reference of the Committee stipulate that the Committee will meet four times per year and members are appointed for two years. There is an expectation that members will attend at least 60% of the meetings.

The location and timing of the meeting was discussed. It was agreed that timing of the meeting will remain 3-5pm and the location of the Committee meetings will rotate between Council Chambers and Babarbunnin Beek, the local Aboriginal gathering place in Heidelberg West. The Committee agreed on the following roster: Thursday 19 November 2015: Babarbunnin Beek Thursday 18 February 2016: Council Chambers Thursday 19 May 2016: Babarbunnin Beek Thursday 18 August 2016: Council Chambers 5. Links with Babarbunnin Beek Representatives from Banyule Community Health provided an update of the Babarbunnin Beek Gathering Place in West Heidelberg. It is a dedicated gathering place for Aboriginal and Torres Strait Islander people living in and around the West Heidelberg area.

Several activities are run there including: dance classes; women’s art group, men’s art group, a homework club, and a Foodshare on Fridays, which is followed by a community lunch. (Foodshare is where households can get a bag of fresh fruit and vegetables). The Gathering Place also hosts family days for important celebrations, such as NAIDOC. ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 190

Attachment 5: Aboriginal and Torres Strait Islander Advisory Committee Minutes - 27 August 2015

A management committee oversees the operation of Babarbunnin Beek. It meets once per month. Anyone from the community is welcome to attend the meetings. The key objective of the Gathering Place is that the community is able to shape and own the space.

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The Babarbunnin Beek management group is also aware of a sacred site that they would like to protect. A representative from the Wurundjeri Land Council committed to investigating whether the site is listed on the Victorian Aboriginal Heritage Register (VAHR).

Action: Investigate whether Sacred Site is registered on the VAHR Responsible: Representative from the Wurundjeri Land Council

6. Member Emerging Priorities Members identified the following priorities that they would like to progress through the Committee: Aboriginal Culture  Creating opportunities for young Aboriginal and Torres Strait Islander people to connect to culture  Creating opportunities for non-Indigenous people to learn about Indigenous culture in order to close the gap in understanding between Aboriginal and Torres Strait Islander and non-Indigenous people  Cultural walks are a good way of educating people but there is currently not one in Banyule. One of the Committee members has just applied for an environment grant to develop a cultural walk in Heidelberg.

(Note: Council is currently working with Banyule Community Health to develop a 12 month Aboriginal cultural education curriculum for all five of Banyule’s children’s services centres) Empowering Aboriginal communities  Supporting Aboriginal run services  The ideas for services and projects should come from the Aboriginal community first, rather than Council Recognition of Aboriginal and Torres Strait Islander peoples  Flying Aboriginal and Torres Strait Islander flags permanently at Council Chambers.

(Note: Additional flag poles are included in the plans for the Greensborough office which will mean that the Aboriginal and Torres Strait Islander flags will be flown permanently. Both flags are also now permanently flown at Malahang Reserve and are also displayed at Citizenship ceremonies) ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 191

Attachment 5

Council has worked with the management committee of Babarbunnin Beek and Banyule Community Health Centre to carry out capital works upgrades, including landscaping the garden. They are currently working on a project to create a walkway which shows the history of the Gathering Place.

Attachment 5

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Attachment 5: Aboriginal and Torres Strait Islander Advisory Committee Minutes - 27 August 2015

 Acknowledgements of Country at significant events (Note: Council currently does this)  Naming streets and facilities in Banyule after Aboriginal leaders or places of significance, and in the local Woiwurung language.

Employment:  Work towards having an Aboriginal person employed at Council. However it is important that this is done in a supported way. This includes making sure that the organisation, and particularly the team that the position will be located in, is culturally ready to have an Aboriginal employee. It would also be ideal for the position to be a permanent position to provide certainty. The position should also not necessarily be an Aboriginal liaison role.  Mentors are really important for people starting in new roles and Nicole Bloomfield said she would be happy to be a mentor for future Aboriginal and Torres Strait Islander staff at Council (Note: Council is currently working with La Trobe University to get an Aboriginal Cadet from the University) Heritage:  Greater engagement between statutory planners and Wurundjeri Land Council Grants:  Small community grants for things such as sports events, dance projects and debs.

(Note: Council administers five grants programs each year: Environmental sustainability grants, sports development grants, Facility and Resource Subsidy Grants, Community Development Grants, RSL Trust Fund Grants. The RSL Trust Fund Grants is currently open and information about this will be sent in the email along with the minutes).

7. Next Steps and Other Business The Minutes from this meeting will be sent out next week. Committee members will have two working days to review the minutes and make any changes. Following that time the minutes will be adopted and posted on Council’s website.

Cr Langdon noted that at an upcoming Council meeting he will move that there be a plaque at Babarbunnin Beek to recognise Indigenous ANZACS. Cr Langdon also noted that next year will mark 50 years of the 1967 Referendum.

8. Thank you and next meeting Cr Langdon concluded the meeting. The next meeting 3-5pm Thursday 19 November 2015 Babarbunnin Beek Gathering Place, Catalina St, West Heidelberg.

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Attachment 5: Aboriginal and Torres Strait Islander Advisory Committee Minutes - 27 August 2015

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Banyule ATSI Advisory Committee – Action Progress Sheet – 27/8/15

Item:

Action Required:

Responsibility

Status

Aboriginal and Torres Strait Islander Action Plan

Add more detail on how 12 month actions will be implemented and include a system for tracking progress

Council Officer

In progress

Heritage

Investigate whether Sacred Site is registered on the Victorian Aboriginal Heritage Register

Representative from Wurundjeri Land Council

In progress

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Attachment 5

Note: The actions in the Action Progress Sheet have come out of the Committee meetings.

They are in addition to the actions being progressed through the Aboriginal and Torres Strait Islander Plan.

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Attachment 6: Disability and Inclusion Advisory Committee - Minutes - 2 September 2015

Banyule Disability and Inclusion Advisory Committee (BDIAC) Minutes Committee Meeting 02/09/2015, 5.30 - 7.00pm Council Offices 44 Turnham Avenue, Rosanna 1. Attendance and apologies

Attachment 6

Attendees: Cr Jenny Mulholland (Chairperson), Cr Craig Langdon (Deputy Chairperson), Nancy Sadka, Louise Pearson, Luke Nelson, Jeff Walkley, Theonie Tacticos (Team Leader, Community & Social Planning), Lisa Raywood (Manager, Health , Aged Services and Community Planning), Shawn Neilsen (Social planner), Anna Constas, Sherridan Bourne (MetroAccess), Simon Chong, Stephanie Krt. Guests: Darren Bennet (Manager Leisure, Recreation and Culture) Apologies: Sheryl O’Connor, Janice Castledine, Mick Hollman, Barbara Brook, Robert Runco.

2. Welcome and introductions Cr Mullholland formally opened the meeting and noted apologies.

Previous minutes The minutes of the meeting on 01st July were emailed on 22nd July and considered as adopted on 27th July. The minutes of this meeting will be presented to Council for noting on the 21st September.

3. Council Presentations Access Guide to Council Facilities Darren Bennet presented a draft version of an online guide that provides information regarding the accessibility of Council’s buildings. This guide features information on 16 of Council’s facilities, including customer service centres, community halls and leisure centres.

The aim of the guide is to better inform the community of what accessibility is provided at Council buildings. Darren took the committee through an example of the content for a building and highlighted how the online guide features text and pictorial information.

The committee commented positively on the usefulness of the guide and made suggestions for additional information. Suggestions included;

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Attachment 6: Disability and Inclusion Advisory Committee - Minutes - 2 September 2015

 Extending the information on parking, including featuring information of all parking and not just the designated accessible parking provided at facilities. This could also include information of whether parking is paid or not.

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 Including information outlining if communication assistance is provided, including communication boards or other tools to assist nonverbal communication.  Extending information on toilets, including noting where nearest toilets are located if they are not available in a particular facility.

It was noted that the guide has broad community benefits and would be of interest to the general community and not just those with disabilities. Darren highlighted that once the content for the buildings had been incorporated a launch event would be held. This is being planned for late October.

Action: Suggestions to be incorporated into the development of the guide.

Responsibility: Darren and Shawn 4. Disability Review Project Lisa Raywood provided the committee with an update regarding Council’s review of disability services. A broad review has been undertaken that looks at what services Council currently provides to people with a disability and outlines information on the anticipated changes and opportunities resulting from the introduction of the NDIS. A briefing was held with Councillors on the 31st of August to introduce Council to the review.

This will be followed by specific briefings highlighting change and opportunities for specific service areas of Council. It was noted that this project is still at an early stage and that further information regarding the roll out of the NDIS in Victoria was critical for the next stages of this project.

5. Disability Action Plan Consultations & NDIS Forum NDIS Forum The committee was updated on the NDIS forum that is being held on 16 th September at the Centre Ivanhoe. At the time of preparing the minutes there were 84 registrations for this event. The event has been particularly popular with the registrations being close to capacity within a week of commencing promotion.

The forum will feature presentations from Christine Scott from Valid who also has direct experience within the NDIS trial sites in Victoria. Christine has presented at a number of NDIS forums in her capacity as an employee of Valid. Service presentations will be given by Scope ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 195

Attachment 6

 Including information about particular periods of closure around public holidays etc.

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Attachment 6: Disability and Inclusion Advisory Committee - Minutes - 2 September 2015

and Leisure networks who have both been involved in the trial sites. The day will focus on the experiences of change under the NDIS trial. A fifty minute question and answer session will follow the presentations.

The committee were encouraged to register if they had not already done so.

Attachment 6

DAP - Community consultation sessions Four specific consultation sessions have been organised to inform the development of Council’s next Disability Action Plan. These forums will focus on Employment, Housing, Safety and the Built Environment and Community Participation. These forums have been organised to allow smaller focused conversations to occur around these topics.

The committee discussed the emerging trends with the types of activities that are being funded via the NDIS trials and questioned whether these topics were aligned with the goals contained within Council’s Inclusion Access and Equity Framework.

It was discussed that while the information emerging from the NDIS was critical to monitor and be aware of, the Disability Action Plan has a broad disability population focus and needed to capture the issues and opportunities facing people with a disability that will engage with the NDIS along with those that may not. Approximately 20% of Banyule’s population identity as having disability, however it is anticipated that a much smaller percentage of Banyule’s residents would be eligible for services under the NDIS. Members were encouraged to assist with co - facilitating these consultation forums if they were able to and were to contact Shawn Neilsen for further information.

6. Local Report Watch A committee member noted that building works happening at Loyola College have made it difficult to access their property. Council officers agreed to make contact with the building area and provide for further information to the individual member.

A committee member noted that there was for issue for people who use scooters and wheelchairs in the Watsonia shopping centre. Recent works in the area have improved access to some pedestrian crossings; however the crossing to the south side of the strip made it difficult for people using mobility aids to cross. Council officers agreed to investigate this matter and report back to the member.

A committee member reported that there have been recent cases of speeding and hoon driving late at night at various locations near the members home in Heidelberg West. This was of concern to the member and other people with a disability living in the area. It was agreed that Council officers would pass this information on to the local community safety group that meet in that area.

7. Next meeting - Wednesday 04th November 5:30pm – 7:00pm ORDINARY MEETING OF COUNCIL ON 21 SEPTEMBER 2015 Page 196

BANYULE ENVIRONMENT ADVISORY COMMITTEE MEETING NOTES 12 August 2015 7.00 - 9:00 pm

Community Representatives:

Alan Leenaerts (Interim Chair), Matt Hall, Peter Castaldo, Kate Roberts, Jonathan Thom, Denise Fernando.

Council Officers: Councillor Representative:

Daniel Kollmorgen, Fleur Anderson Cr Craig Langdon (7:00-7:45pm) Cr Steve Briffa

1. Apologies

John D’Aloia (Chair), Maree Keenan

DK called for Interim Chair – AL elected.

2. Confirmation of July meeting notes Moved MH, Seconded JT. 3. Disclosures of Interest NIL 4. Matters arising from previous meetings 15.09 Environmental Sustainability Grants 2015 (FA)- Reviewed Guidelines & Application The Grant Guidelines have just undergone their annual review. Community Development Grants and Environmental Sustainability Grants have joined under the Banyule Grants program bringing into alignment the guidelines and processes. One of the major changes for ES Grants is that applicants are now required to provide a financial statement.

Action: FA will circulate the grants criteria and a summary of the applications prior to the September Assessment meeting.

Assessment Meeting to start 6:30pm. Members welcome from 6 pm for refreshments.

15.10 Change Makers Event – Evaluation Report (KR & FA) KR presented the results of the evaluation report. There were five sources of data: 1. Expectations - Question on registration 2. Interviews on the night 3. Observations on the night 4. Photos 5. Dartboards The Data showed that the event met all three objectives: Networking, Energising and Learning.

There are a series of recommendations in the Roberts Evaluation report:

1. Given that this forum was so well received and that it met its objectives, another of this nature should be run again in this venue. A suggestion is that this be annually.

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Attachment 7: Banyule Advisory Committee - Notes - August 2015

Attachment 7

Item: 6.7

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Attachment 7: Banyule Advisory Committee - Notes - August 2015

2. The Council should also consider running an event like this for any of its community groups because it is likely they will share similar needs about networking, being energised and peer to peer learning. A combined event for all community groups could also be considered.

3. Planning for a future forum of this nature could consider how to balance the expectations of participants about where time should be spent. Having some flexibility in the program to cut sessions short or drop them altogether is one solution.

Attachment 7

4. Welcome drinks, finger food and music set a friendly tone for the evening and should be repeated. Having waiters on hand coming to participants instead of them having to go and find a drink saved precious time that could be devoted to activities such as networking and peer to peer learning and should be repeated.

Action: FA to circulate report to BEAC Members.

BEAC Advice to Council: The Change Makers event was a great success and is encouraged to be held on an annual basis.

5. Other Business 15.17 A Complex Problem Requires a Complex Solution – Carbonisation (AL) AL presented on:  Monash Uni’s Guide to 4 pathways to Deep Carbonisation in 2050: - Energy efficiency (lowest cost) - Low Carbon electricity - Electrification and Fuel Switching - Non-energy emissions http://www.climateworksaustralia.org/project/current-project/pathways-deepdecarbonisation-2050-how-australia-can-prosper-low-carbon  Figures from the global carbon budget. http://folk.uio.no/roberan/learnmore/more_GCP2014_figures.shtml  Nature - Consumables Production Possibility Curve  Marginal Willingness to Pay Graph There was a discussion about the idea that “the least expensive way for developed nations to decrease carbonisation of the planet is to inject investment into developing nations. This is due to the fact that their willingness to pay is generally more”.

15.18 Electric Buses in China & the Integrated Transport Plan (PC) PC presented on the large scale roll out of electric bus technology in China.

He raised concerns about Council’s Draft Integrated Transport Plan noting that: - There is a need to advocate for cleaner bus technologies as the ITP aspires to increase public transport movements in Banyule.

- Air quality impacts on health are not mentioned. Benzene is a well known carcinogen.

- That the ITP does not help Council meet their 2020 Carbon Neutrality target.

BEAC Advice to Council: BEAC be consulted on upcoming Fleet Review.

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Attachment 7: Banyule Advisory Committee - Notes - August 2015

15.19 Sustainable House Day – 13 September (AL)

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AL is opening his home on Sustainable House Day and everyone is invited to visit and or help out on the day. http://sustainablehouseday.com/house-profile-view/?house_id=9438 15.20 Spring Outdoors Program - FA

Meeting Finished 8:55 pm Next Meeting: August 9, 2015 Contact Fleur Anderson on 9457 9828 for further information

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Attachment 7

Please note that SOD run Sept-Nov 2015. It is a three month series of mainly free outdoors based environmental activities. Please promote amongst friends etc.

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Attachment 8: Banyule Bicycle Advisory Committee - Minutes - July 2015

Banyule Bicycle Advisory Committee (BBAC) Meeting Room 1, Rosanna Customer Centre Office, 44 Turnham Avenue, Rosanna Wednesday 22 July 2015

Attachment 8

Minutes

Present: Cr Tom Melican, John Merory, Maurie Abbott, Greta Gillies, Jeff Parkes, Michelle Herbert, Kathleen Petras.

Apologies: Cr Steven Briffa, Graeme Williams, Cormac McCarthy Minutes: Kathleen Petras Item

Action

1

Minutes of the previous meeting (18 March 2015) were confirmed as correct. Adjustment done to Item 10, repetition of words ‘the contractor’

2

Introduction of new transport planner. Kathleen Petras has joined the Council transport planning team and will be taking over the running of the BBAC at the end of 2015.

Kathleen is also an active cyclist, cycling to work each day.

3

Incoming correspondence: 

TAC Cyclist Safety at Roundabouts Report – Copies circulated to BBAC members Note that:  Prioritises Banyule’s 128 roundabouts (local roads) – the top 20 roundabouts have been listed for retro-treatment.  Main aim is to slow drivers and encourage cyclists to take centre of road coming into roundabouts  Treatments - Simple (sharrows) preferred to complex (raised roundabouts) Comments as follows:  Maurie A – A reference to road rules would improve report. Michelle to take this up with consultant.

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Attachment 8: Banyule Bicycle Advisory Committee - Minutes - July 2015  This group has experienced car drivers moving around cyclist in centre of lane and going through roundabout the wrong way!  Further comment invited by email



Strategic Cycling Corridors (SSC) – Vicroads are in the process of planning SSC for outer metropolitan areas including Banyule. A map provided by Vicroads was displayed at meeting. SSC are part of the PBN but are defined as being direct links between key destinations.



Draft Banyule Integrated Transport Plan (BITP) – Consultation open until 14 Aug. meeting. Comments:  High level – difficult to comment  The BITP supports the implementation of the existing Banyule Bicycle Strategy

 Regional Trails Map Banyule – As per last meeting minutes  New bicycle parking has been installed at Ivanhoe Customer Service Centre and will also be installed at the Rosanna Customer Service Centre in the next couple of weeks.  Bike Futures Conference 19/21 October  To attend John Merory – Wed 21 Oct  Maurie A to confirm when he would like to attend.  Michelle will book in participants. If any members who weren’t at the meeting would like to attend, please let Michelle know by email.

4



Super Sunday Recreational Cyclist Count - Sunday 8 November – Banyule will participate this year. – Jeff P to organise



Horse Riding Trails – Jeff P advised that requests from horse riders have been received for a path between Lower Plenty (agistment) and the pony club area at the top of Banyule Rd in Viewbank. They are not allowed to use the Main Yarra Trail but can ride on roads currently.



Review of Public Open Space Strategy – Workshops to be held next week on July 29 and 30 at Ivanhoe and Watermarc respectively. This review will develop a clear strategic direction for public playgrounds and play spaces along with shared trails. The horse riders request also will be taken into consideration in this review.

MA MH

Matters arising from previous minutes: 

Livingstone St crossing at Donaldson Creek bike trail – VicRoads is currently investigating options. John M commented that the speed limit needs to be reduced from 60km/hr to 50km/hr. Also need a bike lane – consensus within Committee.

MH



Greensborough Highway PBN – A letter from Council has been proposed to be written to the State Member for Ivanhoe to congratulate the State Government on receipt of funding for cycling projects in Victoria and request some action on the Greensborough Hwy PBN completion. The letter should also advocate for Council’s other priority cycling projects including: 1. Completing the north-south Principle Bicycle Network (PBN) along Greensborough Highway.

2. Upgrading the Main Yarra Trail through Banyule.

3. Completing the bicycle path from Plenty Road to the Plenty River Trail along the transmission line at Watsonia.

MH

MH

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Attachment 8

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Attachment 8: Banyule Bicycle Advisory Committee - Minutes - July 2015

Attachment 8

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Also Michelle will talk to Council traffic and transport engineers and VicRoads about ensuring PBN is added when resheeting is done.

5



Proposed Greensborough to Eltham bicycle rail link between Plenty River Trail and Diamond Creek Trail – to be included as part of the Regional Off-Roads Trails Strategy.



Parkiteer Cage update – currently being constructed at Greensborough.

Concrete poured on 18 July, cage to be constructed shortly. Montmorency will have bike stands installed.

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Plenty River Trail shared path improvements – Photos were presented of:  Completed path on Main Yarra Trail – Possum Hollow to Plymouth St  Beverly Rd to River Gum Walk connection completed – includes a divergence of previous path  Plenty River Trail – Simms Rd reserve behind Montmorency SC and at Willinda Park – completion  Bundoora – Yallambie Power easement Shared Trail – completion



Northern Region Trails Strategy – Draft report just about complete, will circulate when ready.



Darebin Creek Trail – First stage to Napier Waller reserve to be complete in 2 weeks. Next stage waiting on flood escape decision – will go ahead next year.

Other business: 

The following items are to be carried over to next meeting:  Link from end of Rosehill Rd / Fitzsimons Lane to south end of Bolton

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Attachment 8: Banyule Bicycle Advisory Committee - Minutes - July 2015

 

St - only about 100m of dirt track currently, would be a good link to upgrade.

Link from Main Yarra Trail at St Johns Tennis Club car park on Beverly Rd to Banksia St/ Rosanna Rd intersection ((need to confirm this is correct request) Lighting of trails - general item but would suggest Creek Bend might be a good choice as commuter route.

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MH

 

KP MH

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Attachment 8

6

Morwell Ave Shared Trail to commence shortly The lean rails at the crossing of Banyule Road at the River Gum Walk Trail are installed incorrectly on the wrong side of poles. Lean rails being removed and correct installation to follow.  Confirm Yarra Riverkeepers ride of Plenty River shared path with Jim Mead.  Michelle and Kathleen to visit some examples of cyclist priority at crossings and intersections. Examples at First Avenue, Kew; Yarra Bend Road.

Next meeting  6pm to 8pm, Wed Sept 9, 2015 at Rosanna Meeting Room 2, Rosanna Customer Service Centre, 44 Turnham Avenue