Banyule City Council Ordinary Meeting 21 September 2015

Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 21 September 2015 commencing at 7.45pm

MINUTES PRESENT .............................................................................................................................. 3 APOLOGIES .......................................................................................................................... 3 LEAVE OF ABSENCE ........................................................................................................... 3 CONFIRMATION OF MINUTES ............................................................................................. 3 DISCLOSURE OF INTERESTS ............................................................................................. 3 PRESENTATION ................................................................................................................... 3 1. PETITIONS ...................................................................................................................... 4 1.1 Petition regarding Permanent Road Closure on Leith Walk, Macleod ..................... 4 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 5 2.1 Road Safety programs and initiatives undertaken by Council in 2014/15 ................ 5 2.2 Electronic Gaming Machines - Investigation into Local Planning Policy and Cap on Numbers ..................................................................................................... 6 3. PLANET – ENVIRONMENTAL SUSTAINABILITY ......................................................... 6 Nil 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT................................ 6 4.1 Children's Crossing at Fernside Avenue, Briar Hill .................................................. 6 4.2 Bell Street Mall - Traders' Parking Permits .............................................................. 7 4.3 Banyule Flats and Warringal Parklands Heritage Considerations............................ 8 4.4 North East Link - Quarterly Report .......................................................................... 8 4.5 Greensborough Activity Centre next phase of Development ................................... 9 4.6 Carols by Candlelight Location Option For 2015 and 2016 ................................... 11 5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ................... 12 5.1 Advocacy Report 1 January 2015 - 30 June 2015 ................................................. 12 5.2 Heidelberg Park Pavilion - Capital Works Project .................................................. 13 5.3 Community Information and Support Services - Service Model ............................. 13 6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 15 6.1 Scouts Association of Australia Victorian Branch - Lease ..................................... 15 6.2 Creation of Plantation Lane................................................................................... 15

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

1

MINUTES ORDINARY MEETING OF COUNCIL

6.3 6.4 6.5 6.6 6.7 6.8

21 SEPTEMBER 2015

Proposed road Discontinuance and Sale of Land - Section of Pimelea Lane at the rear of 43 Haig Street, Heidelberg Heights .................................................. 17 Proposed Discontinuance and Sale of Section of Road (RW028) Adjacent to the Rear of 4/98 Lower Heidelberg Road Ivanhoe ................................................ 18 157 Wungan Street Macleod - Notice of Intention to Lease................................... 19 Certification of the Financial Statements and Performance Statement for the year ended 30 June 2015 ..................................................................................... 20 Items for Noting .................................................................................................... 21 Assembly of Councillors ........................................................................................ 22

7. SEALING OF DOCUMENTS ......................................................................................... 25 Nil 8. NOTICES OF MOTION .................................................................................................. 25 8.1 Community Consulation for a Community Garden ................................................ 25 8.2 Babarrbunin Beek - Aboriginal Commemorative walk ........................................... 26 8.3 One Flintoff to reflect history of City of Banyule and Shire of Diamond Valley ....... 27 8.4 Active Reserves Redevelopment Program ............................................................ 27 8.5 Protection for Victims of Crime .............................................................................. 28 9. GENERAL BUSINESS .................................................................................................. 28 9.1 Youth Festival at Macleod Park............................................................................. 28 9.2 Macleod Football Club - winning their first 1st division premiership since 1971 ..... 28 9.3 Bryant Reserve & Adjacent Council car park......................................................... 28 9.4 Vale Luigi/Gino Villani ........................................................................................... 29 10. URGENT BUSINESS..................................................................................................... 29 CLOSURE OF MEETING TO THE PUBLIC......................................................................... 29

2

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

MINUTES ORDINARY MEETING OF COUNCIL

21 SEPTEMBER 2015

EXTENSION OF PUBLIC FORUM (CO2015/304) Resolution That the Public Forum be extended until 8pm.

Moved: Cr Steven Briffa Seconded: Cr Tom Melican

CARRIED

The Meeting opened at 8.00pm.

Acknowledgement of the Traditional Owner, the Wurundjeri willam people The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willam people.

Present Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican.

Apologies Cr Jenny Mulholland

Leave of Absence Nil Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 7 September 2015 Moved: Cr Rick Garotti Seconded: Cr Steven Briffa

CARRIED

Disclosure of Interests Cr Phillips declared a conflict of interest, being an indirect financial interest in item number 11.3 as he owns a business that may do business with some of the potential panel of tenderers.

Presentation Nil

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

3

MINUTES ORDINARY MEETING OF COUNCIL

21 SEPTEMBER 2015

1. PETITIONS 1.1

PETITION REGARDING PERMANENT ROAD CLOSURE ON LEITH WALK, MACLEOD

Ms Janine Rizzetti and Robert Hristov spoke on the item.

EXECUTIVE SUMMARY A petition with 76 signatures from local residents of Macleod was received in July and August 2015 requesting a permanent road closure of Leith Walk, between Munro Street and Braid Hill Road.

The petition prayer is as follows: “We the undersigned, residents and ratepayers of Banyule City wish to bring to the attention of Council: With the increased pedestrian usage in Leith Walk as the result of increased infill development and the significant expansion of the Strathalan Community, it is requested that fixed bollards be installed in the road pavement (not the footpath) in the Munro Street-Braid Hill Road section of Leith Walk, Macleod for the following reasons: 1. To prevent through vehicle traffic and potential rat runs between Munro Street and Braid Hill Road; 2. The road pavement in this Walk is only 3.5 metres wide and not suited for two way vehicle traffic, so bollards would prevent vehicle traffic conflict; 3. The proposal would result in a much safer and quieter environment for pedestrians, cyclists and residents; 4. The proposal would bring the Munro Street-Braid Hill Road section of the Walk into line with the three other historical sections of Leith Walk which already have bollards installed; 5. The proposal will not affect existing vehicle access to adjacent properties; and We therefore request Banyule Council to: Install fixed bollards across Leith Walk, aligned with the rear boundary of the Munro Street and Braid Hill Road properties abutting Leith Walk, consistent with the three other sections of Leith Walk between Munro Street and Carwarp Street.�

The effect of the permanent road closure of the road on the road network is minimal. It is considered appropriate for Council to support the request.

Resolution (CO2015/305) That Council: 1. Receives and notes the petition.

2. Initiates the process under the Local Government Act to permanently close Leith Walk, Macleod, between Munro Street and Braid Hill Road.

3. Place advertisements in the local Leader Newspaper advising of the proposal to close Leith Walk, Macleod, between Munro Street and Braid Hill Road, seeking any submissions under schedule 11, clause 10(1)(c) and Section 223 of the Local Government Act.

4

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

MINUTES ORDINARY MEETING OF COUNCIL

21 SEPTEMBER 2015

4. Write to VicRoads seeking a report on the proposal to close Leith Walk, Macleod, between Munro Street and Briar Hill Road under Schedule 11, Clause 10(1)(c) of the Local Government Act. 5. Notifies owners and occupiers of affected properties on Leith Walk, Munro Street, and Briar Hill Road, Macleod of this resolution.

6. Advise the primary petitioner accordingly.

Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale

CARRIED

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT 2.1

ROAD SAFETY PROGRAMS AND INITIATIVES UNDERTAKEN BY COUNCIL IN 2014/15

EXECUTIVE SUMMARY Council has had a busy and constructive year in delivering road safety improvements and initiatives throughout the municipality. The programs delivered encompass a wide range of road safety behavioural programs and infrastructure works. Council continue to be active on two Road Safe Groups – the Banyule Road Safe Group and the North East Road Safe Group (Banyule, Whittlesea and Nillumbik).

The Banyule Road Safe Group has been successful in obtaining $105,000 in funding for a number of road safety programs from a variety of sources – including the Transport Accident Commission (TAC) ($70,000), VicHealth ($10,000), VicRoads and the Victorian Community Road Safe Program ($25,000). The Group has also built up a number of successful partnerships with community agencies and road safety practitioners over many years.

This report summarises some of the key programs delivered and works carried out during the 2014 – 2015 financial year.

Resolution (CO2015/306) That Council note the report and continue to support road safety behavioural programs and initiatives in the municipality.

Moved: Cr Tom Melican Seconded: Cr Rick Garotti

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

5

MINUTES ORDINARY MEETING OF COUNCIL

2.2

21 SEPTEMBER 2015

ELECTRONIC GAMING MACHINES - INVESTIGATION INTO LOCAL PLANNING POLICY AND CAP ON NUMBERS

EXECUTIVE SUMMARY Banyule Council is committed to protecting the community from the impacts of problem gambling. It has set out this commitment, both in its capacity as a Responsible Authority and as an advocate for the community, in its Electronic Gaming Machine Policy.

An investigation has been done to consider the merits of a municipal cap and planning scheme changes.

Arising from the investigation, it is recommended that Council can focus on advocacy to the Victorian Government for a State-wide approach to better gaming regulations. Doing this will be consistent with Council’s Electronic Gaming Machine Policy 2014.

Resolution (CO2015/307) That Council: 1. Give support to the advocacy efforts of the Alliance for Gambling Reform.

2. Provide input to Darebin Council’s future local planning policy for gaming and monitor the outcomes of the policy.

Moved: Cr Tom Melican Seconded: Cr Steven Briffa

CARRIED

3. PLANET – ENVIRONMENTAL SUSTAINABILITY Nil 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1

CHILDREN'S CROSSING AT FERNSIDE AVENUE, BRIAR HILL

Ms Maree Seymour and Mr Kevin Biaggini spoke on the item.

EXECUTIVE SUMMARY Given the high percentage of children walking to Sherbourne Primary and the nature of the surrounding road network, the number of vehicles using Fernside Avenue, Briar Hill, has not been sufficient to meet the warrants for supervision for over three years.

In line with the School Crossing Supervisor Policy, supervision from this crossing should be removed.

The warrants to retain school crossing infrastructure are met, however agreement would need to be reached with the school on the placement and removal of flags each day.

Resolution (CO2015/308) That Council: 1. Removes the supervision of the crossing at Fernside Avenue, Briar Hill, at the end of 2015.

2. Discusses the possible retention of the children’s crossing infrastructure on Fernside Avenue, Briar Hill, with Sherbourne Primary School without a crossing supervisor in place in line with the current School Crossing Supervisor Policy.

6

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

MINUTES ORDINARY MEETING OF COUNCIL

21 SEPTEMBER 2015

3. Notwithstanding 1 and 2 above, Council will maintain its contribution to continue funding its share if Council receives in writing confirmation from the school prior to the end of 2015 that it will continue with its contribution.

4. Would be prepared to advocate with the school on any suggested options to provide school funding contribution.

5

Informs Sherbourne Primary School of this Resolution..

6. Write to all state local upper and lower house representatives to ask for their support to advocate on behalf of our community to Vicroads.

Moved: Cr Wayne Phillips Seconded: Cr Steven Briffa

CARRIED

Councillor Briffa left the Chamber at 09:01 pm.

4.2

BELL STREET MALL - TRADERS' PARKING PERMITS

EXECUTIVE SUMMARY In July 2014, Melbourne Polytechnic (previously known as Northern Melbourne Institute of TAFE) commenced charging for the use of its car park at the Heidelberg campus, located on the corner of Bell Street and Waterdale Road, Heidelberg West, neighbouring the Bell Street Mall. This has caused a relocation of student and staff parking into the Bell Street Mall car park. Notwithstanding, recent parking occupancy surveys indicate that at peak times, there is a reasonable availability of parking spaces within the Bell Street Mall car park.

Consistent with the 17 February 2014 Council resolution, consultation was undertaken with the Bell Street Mall Traders association, in order to agree on the administration of trader parking permits within the Bell Street Mall car park. An agreement was not reached.

This report outlines a broad proposal for the implementation of trader parking permits, and modifications to the parking restrictions in the Bell Street Mall car park in order to best manage the administration and enforcement of permits, while maintaining a reasonable availability of short term parking spaces for visitors and customers of the Bell Street Mall businesses.

Resolution (CO2015/309) That Council: 1. Notes that an agreement between the Traders Association of The Bell Street Mall on the modifications to the parking restrictions on The Bell Street Mall in accordance with the Resolution of 17 February 2014 has not been reached.

2. Authorise the Bell Street Mall Traders Association to issue parking permits exclusively to traders and employees of businesses within The Bell Street Mall with the following conditions:  Permits are valid only within a designated area, where parking signs indicate that permit holders are exempted from parking time limits; and  Permits are valid until the end of October 2016.

3. Installs 3-hour parking restrictions, operating 9.00am - 6.00pm Monday to Friday – Permit Holders Exempt to 123 parking spaces in the northern sections of the Bell Street Mall car park.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

7

MINUTES ORDINARY MEETING OF COUNCIL

21 SEPTEMBER 2015

4. Installs 2-hour parking restrictions operating 9.00am – 6.00pm Monday to Friday to the remaining parking spaces in the western and eastern sections of the Bell Street Mall car park.

5. Receives a report in October 2016 with an assessment of the use of traders’ parking permits and parking restrictions in The Bell Street Mall.

Moved: Cr Rick Garotti Seconded: Cr Craig Langdon

4.3

CARRIED

BANYULE FLATS AND WARRINGAL PARKLANDS HERITAGE CONSIDERATIONS

Mr Dennis O’Connell spoke on the item.

Councillor Briffa returned to the Chamber at 09:02 pm.

EXECUTIVE SUMMARY On the 29 June 2015, the Heritage Council decided that Banyule Flats and Warringal Parklands should not be included on the Victorian Heritage Register. The benefits of applying a Heritage Overlay to the site will be further considered as part of the next heritage review.

In the interim, environmental assessment of the area will continue to inform future decision making and potential environmental protection.

Resolution (CO2015/310) That: 1. Council note the outcome of the Victorian Heritage Register nomination and the continuance of Stage 2 environmental assessment.

2. The benefits of including Banyule Flats & Warringal Parklands in the Heritage Overlay of the Banyule Planning Scheme be considered as part of the next heritage review.

Moved: Cr Tom Melican Seconded: Cr Rick Garotti

4.4

CARRIED

NORTH EAST LINK - QUARTERLY REPORT

EXECUTIVE SUMMARY There has been no indication by the State Government and VicRoads of any progress on planning for the proposed North East Link in the three months since last reported to Council.

VicRoads indicated recently that they currently have no plans or direction to commence planning for the North East Link.

Council has continued to actively work with VicRoads to progress a number of ongoing transport improvements and road safety measures in Banyule. These include the establishment of a Rosanna Road working group and the organisation of data collection relating to the truck curfew trial which will improve knowledge and understanding of truck movements in the north east. The first stage of the north east Main Road truck curfew trial commenced on 20 August 2015 with the second stage to commence in November 2015.

8

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

MINUTES ORDINARY MEETING OF COUNCIL

21 SEPTEMBER 2015

Resolution (CO2015/311) That Council note that the State Government and VicRoads have not progressed planning for the proposed North East Link and that Council continues to work with VicRoads to advance transport and road safety improvements in Banyule.

Moved: Cr Tom Melican Seconded: Cr Rick Garotti 4.5

CARRIED

GREENSBOROUGH ACTIVITY CENTRE NEXT PHASE OF DEVELOPMENT

Mr Brian Grace spoke on the item.

EXECUTIVE SUMMARY After extensive community consultation the Greensborough Structure Plan was adopted in 2003. During the Development of the Greensborough Structure Plan, a series of 11 key principles were adopted: 1. Maximising environmental improvement 2. Promoting a sustainable traffic and transport network 3. Maximizing mobility and access for all 4. Maximising economic prosperity 5. Maintaining an aquatic centre 6. Ensuring superior urban design outcomes 7. Ensuring social equity and youth development 8. A new focus on health and wellbeing 9. Provision of new residential opportunities 10. Better place management and governance for the GPAC 11. Ensuring a civic role and function for the GPAC These 11 specific principles were refined to 7 broader principles through iterations of consultation in October 2006 and now stand as: 1.

2.

3.

4.

5.

6.

7.

Sustainability Innovative urban design Diversity Ease of movement and connectivity Greener Greensborough The Public Realm An integrated Centre

Council has continued to work to the vision of a more vibrant Greensborough and has seen significant investment in the precinct from both Council and the private sector.

This Civic precinct is envisaged to act as an anchor for further economic activity in the area and provides a sustainable building with a superior urban design outcome to the community.

To ensure that over the effluxion of time the original premise of a consolidated staff centre was still viable, a business case for the project was prepared by Sweett (Australia) Pty Ltd detailing various build options and the associated costs and benefits. The conclusion of the business case was that three levels of office accommodation had the best long term financial outcome of all the options proposed which also saw a positive net return to Council over a 20 year period on the investment.

At its 15 September 2014 meeting Council resolved to proceed with design and construction These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

9

MINUTES ORDINARY MEETING OF COUNCIL

21 SEPTEMBER 2015

of three additional floors plus a mezzanine car park above and within the existing WaterMarc building. The additions will accommodate 320 Council staff. It will develop extensive community meeting and function facilities on levels 3 and 4 and have level 2 of the building leased commercially generating an income stream for Council.

The development of the project has remained a very open process with several key public touch points being delivered through the Budget and City Plan development process that have reiterated Councils intention.

Detailed design of the building was commissioned and was completed in July 2015.

A two stage tender process was adopted for construction of the office building at 1 Flintoff Street, Greensborough due to the complexity of the project which includes keeping WaterMarc operational during the construction.

In February 2015 expressions of interest (EOI) were called for and at its meeting on 25 May 2015, Council resolved to shortlist 5 builders.

Tenders were issued to the shortlisted builders in mid-July 2015 and tenders closed on 18 August 2015. Tenders were analysed by the evaluation panel comprising of Senior Council officers and an external representative.

Due to the significant nature and associated risk Oakton Services Pty Ltd, Council’s internal auditors, were appointed to conduct a probity audit on the process undertaken for the evaluation of the EOI’s and the tender analysis.

The probity opinion has been received and has indicated that the process for the construction of the project has been undertaken in accordance with generally accepted probity principles and Local Government legislative requirements.

At its meeting on 7 September 2015 Council resolved to award the contract for the construction of the office building and associated works at 1 Flintoff Street, Greensborough to ADCO Constructions (VIC) Pty Ltd as they achieved the highest score in the tender evaluation matrix and will deliver best value for money for Council.

This report outlines the features of the building, some of the broader benefits of the development and the flow on opportunities for other parts of Banyule with Council’s shift to a centralised administration. The report covers the funding model utilised to deliver the project and some of the economic benefits from the development. A response to parking for the development and in the precinct is outlined, with possible additional off-street car parks proposed on Council owned land at Howard Street and Stubley Court accommodating approximately 83 spaces in addition to the provision of a new mezzanine car park in the basement of the WaterMarc building accommodating 72 spaces.

A Council service centre will remain in operation at Ivanhoe within the current Civic Office and future Community Hub site. Consideration will be given to the nature and extent of a service offering within the Rosanna area.

Resolution (CO2015/312) That: 1. An article be prepared for inclusion in Banyule’s Banner publication and on its web site outlining the next steps in the development of the Greensborough Civic Precinct, highlighting the key project benefits and milestones including the development of associated infrastructure projects that arise from the development such as the

10

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

MINUTES ORDINARY MEETING OF COUNCIL

21 SEPTEMBER 2015

Ivanhoe library Hub redevelopment; 2. A series of Frequently Asked Questions (FAQ) sheets be prepared for interested stakeholders and that they be made available for distribution at our current service centres and on Council’s Web site; 3. A report be presented to Council on options for additional off-street car parking facilities at 29 Howard Street and, 2-4 and 6 Stubley Court Greensborough.

4. A public meeting inviting the public and local state members of Parliament be held in Greensborough to explain the project.

Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale

4.6

CARRIED

CAROLS BY CANDLELIGHT LOCATION OPTION FOR 2015 AND 2016

EXECUTIVE SUMMARY At the Ordinary Meeting of Council held on the 10 November 2014, Council resolved “That Council officers provide a report on options to hold the annual Christmas Carols event/s across the municipality.”

A review of potential venues has been undertaken across the municipality and prepared a matrix comparing the resources available at each venue. The report includes the recent history of the event over the past five years, including its move from Ivanhoe Park to Poulter Reserve and then on to the Greensborough Town Square, adjacent to WaterMarc.

The review of options is impacted by the unavailability of Greensborough Town Square for 2015 and 2016 due to construction of the One Flintoff project, the impact of adverse weather on the event and the community feedback regarding the preference for the event to be held in a green space.

Challenges to resourcing are outlined and the corresponding risks associated with running two events, Carols by Candlelight and Boulevard Lights on the same day at different venues.

Resourcing opportunities provided by aligning these two events are also considered.

Resolution (CO2015/313) That Council: 1. Relocate the Carols by Candlelight event to Ivanhoe Park, Ivanhoe in 2015 and 2016.

2. Commits to holding a carols in the northern part of the municipality from 2017.

3. A report be presented in early 2017 which considers future venues for Carols by Candlelight from 2017 and beyond.

Moved: Cr Mark Di Pasquale Seconded: Cr Rick Garotti

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

11

MINUTES ORDINARY MEETING OF COUNCIL

21 SEPTEMBER 2015

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE 5.1

ADVOCACY REPORT 1 JANUARY 2015 - 30 JUNE 2015

EXECUTIVE SUMMARY This biannual Advocacy Report, “Taking Action on What Matters to our Community”, is designed to inform Council and the community on advocacy initiatives undertaken on key issues of local, regional and wider relevance, in order to represent the best interest of Banyule Community.

Council is continually advocating to relevant local, state and federal governments and organisations on key issues. Our aim in advocating is to persuade and influence decision makers and leaders, in all spheres of government and the private sector, to act in the best interests of the Banyule community.

Some of the key issues Banyule has advocated on includes:  Planning and Infrastructure (high density development, open space, traffic management)  Health and Wellbeing  Access & Disability  Upholding the Human Rights of our community and  Other services essential to the community.

By advocating, we seek to:  Change public policy and the allocation of resources, particularly to the more disadvantaged within our community.  Increase the visibility and understanding of the issues affecting our community among decision makers.  Participate in agenda setting on matters impacting our local communities.

This Advocacy Report (attached) details the advocacy undertaken from 1 January 2015 – 30 June 2015 Councillor Phillips left the Chamber at 09:50 pm.

Resolution (CO2015/314) That the Advocacy Report 1 January 2015 – 30 June 2015 (attached) be noted and Council continue to Advocate on behalf of its Community.

Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale

12

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

MINUTES ORDINARY MEETING OF COUNCIL

5.2

21 SEPTEMBER 2015

HEIDELBERG PARK PAVILION - CAPITAL WORKS PROJECT

EXECUTIVE SUMMARY Council allocated $45,000 within the 2015/16 capital works budget to renovate the wet areas of the Heidelberg Park Pavilion, paint the interior of the facility and install an exhaust canopy in the kitchen.

The tenant clubs being Heidelberg West Football and Heidelberg West Cricket Clubs have reviewed the initial project scope and would like to prioritise the development of a viewing deck in front of the pavilion to create a more welcoming environment for members and also improve the viewing capability of the playing surface from the pavilion location.

This proposal has been reviewed and can be accommodated with the existing budget allocation and delivered within expected timelines. The proposed change of scope of project to better suit the club needs is supported.

Resolution (CO2015/315) That Council endorse the proposed change in scope for the West Heidelberg Football Club project within the 2015/16 capital works budget from the West Heidelberg Football Club Wet Area Refurbishment to West Heidelberg Football Club Viewing Deck.

Moved: Cr Tom Melican Seconded: Cr Craig Langdon

CARRIED

Councillor Phillips returned to the Chamber at 10:04 pm.

5.3

COMMUNITY INFORMATION AND SUPPORT SERVICES - SERVICE MODEL

Mr Brian Grace and Mrs Catherine Thornton spoke on the item.

EXECUTIVE SUMMARY In 2013 Council undertook a Community Information and Support Service (CISS) review of existing agencies funded to deliver related activities as part of its accountability both towards the community and for its effective use of resources. The agencies reviewed were Banyule Support and Information Centre (BANSIC), North East Region Volunteer Centre Inc (NERVC), trading as Volunteers of Banyule (VOB) and Diamond Valley Community Support (DVCS).

The review investigated each service’s approach to meeting contemporary demands and standards in the context of best practice models and the identification of gaps and duplication in services provided. Importantly, the review provided advice to Council for the future direction of information and support services with the key intent of seeking to create greater efficiency and effectiveness, including expectation that funded agencies undertake ventures that leverage Council funding to supplement agency resources.

The review ultimately recommended that in recognition of the history of the existing service providers within the community that Council work with the existing three agencies toward a new merged entity to deliver an integrated service across the municipality.

Council subsequently resolved to work collaboratively with BANSIC, DVCS and VOB as the existing service providers, to facilitate a merger of the three agencies to one new entity that would deliver integrated community information and support services across Banyule.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

13

MINUTES ORDINARY MEETING OF COUNCIL

21 SEPTEMBER 2015

Whilst acknowledging and appreciating the hard work, efforts and good will of all involved to bring the proposed merger to fruition, it became clear in July 2015 from discussions and proposals presented by each of the agencies that a collaborative merger was no longer possible or viable.

Subsequently, various options have been proposed and given due consideration in moving forward to achieve Council’s vision for a community information and support service model that delivers on greater efficiency and effectiveness of services across the municipality, including the expectation that Council funding will be leveraged to supplement agency resources.

Resolution (CO2015/316) That Council: 1. Acknowledges that its commitment to an integrated community information and support service model with the existing agencies being Banyule Support and Information Centre (BANSIC), Diamond Valley Community Support (DVCS) and Volunteers of Banyule (VOB) is no longer possible.

2. Reconfirm its commitment to a community information and support service model with a service presence in the geographic locations of Heidelberg West and Greensborough.

3. Advertise via a public tender process for the delivery of an Information and Support Service from the new Heidelberg West service location.

4. Confirm continuation of community information and support service delivery from the existing Greensborough location by the existing service provider Diamond Valley Community Support (DVCS).

5. At the completion of the tender process, enter into new service level agreements that ensure consistent service outcomes across the municipality for both the north and south service locations.

6. Enter into a service level agreement defining service outcomes and funding and lease arrangements with Banyule Support and Information Centre (BANSIC) and Volunteers of Banyule (VOB) for the continuation of services to the Banyule community during the tender process, including the full acquittal of allocated funding received.

7. Formally thank the Committees of Management, the staff and volunteers of the Banyule Support and Information Centre (BANSIC), Diamond Valley Community Support (DVCS) and Volunteers of Banyule (VOB) for their commitment and community service over the years and formally advise them of Council’s intention regarding future service delivery inviting them to participate in the public tender process.

8. Following the finalisation of the tender for the Heidelberg West service consider a further report on the facility at 80 Hawdon Street, Heidelberg.

Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale

14

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

MINUTES ORDINARY MEETING OF COUNCIL

21 SEPTEMBER 2015

6. PERFORMANCE - USE OUR RESOURCES WISELY 6.1

SCOUTS ASSOCIATION OF AUSTRALIA VICTORIAN BRANCH - LEASE

EXECUTIVE SUMMARY The Scouts Association of Australia Victorian Branch (Scouts) constructed 10 scout hall buildings on land owned by Council across the municipality many years ago. The buildings are owned by the Scouts and the land on which each of the buildings is constructed, has been separately leased to the Scouts by Council.

The leases have now expired and in lieu of the most recent individual leases for each of the ten properties, it is now proposed that Council consolidate the expired leases into a new single lease for a term of five (5) years commencing 1 July 2015.

This report seeks to initiate the statutory processes associated with the giving of public notice of Council’s intention to grant to the Scouts a new lease.

Resolution (CO2015/317) That the item be deferred to a future Council Meeting.

Moved: Cr Steven Briffa Seconded: Cr Rick Garotti

CARRIED

Councillor Melican left the Chamber at 10:11 pm.

6.2

CREATION OF PLANTATION LANE

EXECUTIVE SUMMARY In the early 1990’s, VicRoads undertook roadworks to upgrade the intersection of Para and Sherbourne Roads in Briar Hill. These upgrade works resulted in vehicular access to certain Sherbourne Road properties being removed, namely those properties on the northern side, numbered 1-15. Vehicular access was subsequently restored, by the former Eltham Council gazetting, as a public highway, part of E J Andrews Reserve, located at the rear of those properties. This unconstructed “public highway” is known as Plantation Lane.

In creating Plantation Lane, only 2.3 metres road abuttal has been afforded to the property known as 1 Sherbourne Road. This became apparent when the new owner recently sought to install a crossover at the rear of that property, off Plantation Lane.

The construction of the proposed crossover cannot proceed until such time as Plantation Lane is formally extended by approximately 5 metres and created as R1 road on title in a form suitable for registration at the Land Registry and generally in accordance with proposed Plan of Subdivision PS718682S shown in Attachment 1. As part of this process, the adjacent unused ‘road’ known as Dawson Street, is proposed to be discontinued and consolidated with the titles to EJ Andrews Reserve.

This report seeks to initiate giving public notice in the “Diamond Valley Leader” on 7 October 2015 of Council’s intention to discontinue the unused ‘road’ and retain the resultant land for municipal purposes.

Councillor Melican returned to the Chamber at 10:12 pm.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

15

MINUTES ORDINARY MEETING OF COUNCIL

21 SEPTEMBER 2015

Resolution (CO2015/318) That: 1. Council, being of the opinion that the unused ‘road’ known as Dawson Street, located within E J Andrews Reserve, is not reasonably required as a ‘road’ for public use, now directs that, pursuant to Section 206 and Schedule 10 Clause 3 of the Local Government Act 1989 and Sections 207A(a) and 223 of that Act, the statutory procedures be commenced to give public notice of its intention to discontinue the unused ‘road’ and retain the resultant land for municipal purposes, in the “Diamond Valley Leader” on 7 October 2015.

2. Written submissions on the proposal to discontinue the ‘road’ and retain the resultant land be received and persons, who have made a written request to be heard in person or by a party representing them as specified in their written submission and in accordance with the Act, be heard at its Ordinary Meeting of Council on 30 November 2015 beginning at 7.45pm to be held in the Council Chambers, 275 Upper Heidelberg Road, Ivanhoe.

3. Council will decide on whether or not to discontinue the unused ‘road’ and retain the resultant land at a future meeting, after considering any written submissions received and hearing from those persons who have requested to be heard in support of their submission.

4. If no submissions are received, Council may decide on whether or not to discontinue the unused ‘road’ and retain the land for municipal purposes, at its meeting of 30 November 2015.

5. Following the discontinuance of the unused ‘road’, the titles to the EJ Andrews Reserve, including the title to the discontinued ‘road’, will be consolidated and Plantation Lane be extended by approximately 5 metres and created as ‘R1-road’ on title, generally in accordance with proposed Plan of Subdivision PS718682S. Moved: Cr Wayne Phillips Seconded: Cr Steven Briffa

16

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

MINUTES ORDINARY MEETING OF COUNCIL

6.3

21 SEPTEMBER 2015

PROPOSED ROAD DISCONTINUANCE AND SALE OF LAND - SECTION OF PIMELEA LANE AT THE REAR OF 43 HAIG STREET, HEIDELBERG HEIGHTS

EXECUTIVE SUMMARY The owner of 43 Haig Street, Heidelberg Heights, has recently requested to purchase the section of ‘road’ at the rear of that property to legitimise occupation.

The section of ‘road’ in question only services 43 Haig Street. It shows no evidence of being used by the public. Accordingly, there appears to be no impediment to Council forming the view that the section of ‘road’ is no longer reasonably required as a ‘road’ for public use.

This report seeks to initiate giving public notice, in the “Heidelberg Leader” on 6 October 2015, of Council’s intention to discontinue the section of ‘road’ and sell the resultant land to the property owner of 43 Haig Street, Heidelberg Heights.

The giving of public notice of Council’s intention to discontinue the ‘road’ at the rear of 43 Haig Street does not compel Council to do so. Council is merely complying with its statutory obligations under the Act. These obligations include giving public notice, considering written submissions and hearing submissions from persons who have requested to be heard on such a proposal. Council will decide at a future meeting whether or not to discontinue the section of ‘road’ and sell the resultant land.

Resolution (CO2015/319) That: 1. Council being of the opinion that the section of ‘road’, located at the rear of 43 Haig Street, Heidelberg Heights, is not reasonably required as a ‘road’ for public use, now directs that, pursuant to Section 206 and Schedule 10 Clause 3 of the Local Government Act 1989 and Sections 207A(a) and 223 of that Act, the statutory procedures be commenced to give public notice of its intention to discontinue that section of ‘road’ and sell the resultant land to the owner of 43 Haig Street, Heidelberg Heights, in the “Heidelberg Leader” on 6 October 2015.

2. Written submissions on the proposal to discontinue the section of ‘road’ and sell the resultant land be received and persons who have made a written request to be heard in person or by a party representing them as specified in their submission and in accordance with the Act, be heard at its Ordinary Meeting of Council on 30 November 2015 beginning at 7.45pm to be held in the Council Chambers, 275 Upper Heidelberg Road Ivanhoe.

3. Council will decide on whether or not to discontinue the section of ‘road’ and sell the resultant land at a future meeting, after considering any written submissions received and hearing from those persons who have requested to be heard in support of their submission.

4. If no submissions are received, Council may decide on whether or not to discontinue the section of ‘road’ and sell the resultant land at its meeting of 30 November 2015.

Moved: Cr Rick Garotti Seconded: Cr Craig Langdon

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

17

MINUTES ORDINARY MEETING OF COUNCIL

6.4

21 SEPTEMBER 2015

PROPOSED DISCONTINUANCE AND SALE OF SECTION OF ROAD (RW028) ADJACENT TO THE REAR OF 4/98 LOWER HEIDELBERG ROAD IVANHOE

EXECUTIVE SUMMARY A section of ‘road’ (known as RW028 on Council’s Road Register) is currently enclosed within the property fence line at the rear of 4/98 Lower Heidelberg Road, Ivanhoe (unused ‘road’). It is understood that the owner of that property erected the fence across the ‘road’ shortly after purchasing the property to secure a rear yard.

The owner has recently requested to purchase that section of the ‘road’ (unused ‘road’) enclosed within the fence line of the property to legitimise the occupation.

The unused ‘road’ does not portray the physical characteristics of a ‘road’ nor show any evidence of being used by the public. Accordingly, there appears to be no impediment to Council forming the view that the unused ‘road’ is no longer reasonably required as a ‘road’ for public use.

This report seeks to initiate giving public notice of Council’s intention to discontinue the unused ‘road’ and sell the resultant land to the owner of 4/98 Lower Heidelberg Road, Ivanhoe, in the “Heidelberg Leader” on 6 October 2015.

The giving of public notice of Council’s intention to discontinue the unused ‘road’ does not compel Council to do so. Council is merely complying with its statutory obligations under the Act to give public notice and to hear and consider written submissions on such a proposal before deciding, at a future meeting of the Council, whether or not to discontinue the unused ‘road’ and sell the resultant land.

Resolution (CO2015/320) That: 1. Council being of the opinion that the unused ‘road’, located within the fence line at the rear of 4/98 Lower Heidelberg Road, Ivanhoe, is not reasonably required as a ‘road’ for public use, now directs that, pursuant to Section 206 and Schedule 10 Clause 3 of the Local Government Act 1989 and Sections 207A(a) and 223 of that Act, the statutory procedures be commenced to give public notice of its intention to discontinue the unused ‘road’ and sell the resultant land to the owner of 4/98 Lower Heidelberg Road, Ivanhoe, in the “Heidelberg Leader” on 6 October 2015.

2. Written submissions on the proposal to discontinue the ‘road’ and sell the resultant land be received and persons who have made a written request to be heard in person or by a party representing them as specified in their submission and in accordance with the Act, be heard at its Ordinary Meeting of Council on 30 November 2015 beginning at 7.45pm to be held in the Council Chambers, 275 Upper Heidelberg Road Ivanhoe.

3. Council will decide on whether or not to discontinue the unused ‘road’ at a future meeting, after considering any written submissions received and hearing from those persons who have requested to be heard in support of their submission.

4. If no submissions are received, Council may decide on whether or not to discontinue the unused ‘road’ and sell the resultant land at its meeting of 30 November 2015.

Moved: Cr Tom Melican Seconded: Cr Craig Langdon 18

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

MINUTES ORDINARY MEETING OF COUNCIL

6.5

21 SEPTEMBER 2015

157 WUNGAN STREET MACLEOD - NOTICE OF INTENTION TO LEASE

EXECUTIVE SUMMARY The land known as 157 Wungan Street, Macleod (subject site) is Crown Land. The Department of Environment, Land, Water & Planning (DELWP) manages Crown Land in the State of Victoria on behalf of the Crown.

The Macleod Recreation and Fitness Centre (Centre), constructed on the subject site is owned by Council and is currently leased to the Victorian YMCA Community Programming Pty Ltd (YMCA). The lease, which expired on 30 June 2015 is currently in over hold and does not provide for a further term.

The granting of a new short term lease concluding 30 June 2018 (2.5 years) and the continuation of the current subsidy will enable the YMCA to continue to operate the Centre with no disruption to the community. The proposed expiry date for the proposed lease will provide an opportunity for Council to consider the draft Macleod Recreation and Fitness Centre Masterplan, review the current operational subsidy and also allow a longer term capital improvement lease to be considered.

The proposal to grant a new short term lease also triggers the need to give public notice of its intention to grant the lease and to invite submissions on the proposal under sections 190 and 223 of the Local Government Act 1989. For the purposes of giving public notice for this proposal it is noted that the “Heidelberg Leader” is the newspaper that is generally circulated in the Macleod area.

This report seeks to initiate the statutory processes associated with the giving of public notice of Council’s intention to grant a new lease to the YMCA. Resolution (CO2015/321) That: 1.

Council acknowledges that Victorian YMCA Community Programming Pty Ltd seeks to lease from Council the Council-owned land and improvements known as 157 Wungan Street Macleod for a term of two and half years (2.5) years commencing on 1 July 2015 (the Lease).

2.

In accordance with sections 190 and 223 of the Local Government Act 1989 (Act), officers commence the statutory procedures to give public notice of Council’s intention to grant the Lease and inviting written submissions from the public on the proposal in the “Heidelberg Leader” on 29 September 2015.

3.

Council receive written submissions on the proposal, and hear from persons who have made a written request to be heard in person or by a party representing them as specified in their submission and in accordance with the Act, at its ordinary meeting of Council on 9 November 2015 beginning at 7.45 pm to be held in the Council Chambers, 275 Upper Heidelberg Road Ivanhoe.

Moved: Cr Tom Melican Seconded: Cr Rick Garotti

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

19

MINUTES ORDINARY MEETING OF COUNCIL

6.6

21 SEPTEMBER 2015

CERTIFICATION OF THE FINANCIAL STATEMENTS AND PERFORMANCE STATEMENT FOR THE YEAR ENDED 30 JUNE 2015

EXECUTIVE SUMMARY Council is required to complete and forward to the Minister for Local Government its Annual Report by 30 September 2015. The Council must not submit the financial statements or the performance statement to its auditor or the Minister unless it has passed a resolution giving its approval in principle to the financial statements and performance statement.

Council is required to produce audited Annual Financial Statements and a Performance Statement pursuant to the requirements and process outlined in the Local Government Act 1989 and the Local Government (Planning and Reporting) Regulations 2014. The Financial Statements and Performance Statement form part of Council’s Annual Report 2014/2015.

For the first time, Council has also produced a Performance Statement in accordance with the new Local Government Performance Reporting Framework. This provides results on a range of prescribed indicators of service performance, financial performance and sustainable capacity. In addition to the audited Performance Statement, the results for a range of other indicators are reported in the Report of Operations as part of the Annual Report.

The Financial Statements and Performance Statement are subject to external audit by the Victorian Auditor-General. The detailed audit of the Financial Statements and Performance Statement for the year ended 30 June 2015 was undertaken by an agent of the Victorian Auditor-General during August 2015.

The Audit Committee held its meeting on 3 September 2015, to review the Financial Statements and Performance Statement for the year ended 30 June 2015. Following Audit clearance, the Audit Committee recommends to Council that it approves ‘in principle’ the Financial Statements and Performance Statement pursuant to Section 132 of the Act, prior to formal presentation to the Auditor General.

In accordance with Section 134(2) of the Local Government Act 1989 a Public Notice will be placed outlining:  

the availability of the Annual Report and Audit Reports for inspection, and the meeting of Council on Monday, 19 October 2015 to consider the Annual Report.

It is recommended that the Annual Financial Statements and Performance Statement, be approved in principle and forwarded to the Minister.Resolution (CO2015/322) That: 1.

2.

Council accept the Audit Committee’s recommendation to adopt the Financial Statements and the Performance Statement for the year ended 30 June 2015.

The Financial Statements and the Performance Statement for the year ended 30 June 2015 be approved in principle.

3.

Authorise its Councillor representatives on the Audit Committee, being Cr Rick Garotti and Cr Craig Langdon, and in either of their absence, Cr Mark Di Pasquale and Cr Tom Melican respectively, as substitutes to sign the Financial Statements and Performance Statement for the year ended 30 June 2015 in their final forms, after any changes recommended or agreed to by the Victorian Auditor-General, have been made.

4.

Upon receipt of the Victorian Auditor-General’s Audit Reports on the Financial Statements and Performance Statement, a Report to Council be prepared as soon as is practicable to consider and adopt the Annual Report 2014/2015, inclusive of the

20

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

MINUTES ORDINARY MEETING OF COUNCIL

21 SEPTEMBER 2015

Financial Statements and Performance Statement.

5.

A copy of the Annual Report 2014/2015, including the Financial Statements and Performance Statement be forwarded to the Minister on or before 30 September 2015.

6.

Public notice be given of the: a) Availability of the report of the auditor under Section 9 of the Audit Act 1994; and b) Annual Report to be considered at the Council Meeting on 19 October 2015.

Moved: Cr Rick Garotti Seconded: Cr Tom Melican 6.7

CARRIED

ITEMS FOR NOTING

Resolution (CO2015/323) That Council note the minutes of the following meetings; 1.

The Disability and Inclusion Advisory Committee held on 1 July 2015

2.

The Multicultural Advisory Committee held on 6 August 2015

3.

The Lesbian Gay Bisexual Transgender Intersex (LGBTI) Advisory Committee held on 11 August 2015

4.

The Aged Friendly Advisory Committee held on 14 August 2015

5.

The Aboriginal and Torres Strait Islander Advisory Committee held on 27 August 2015

6.

The Disability and Inclusion Advisory Committee held on 2 September 2015

7.

Banyule Environment Advisory Committee (BEAC) August 2015 Meeting

8.

Banyule Bicycle Advisory Committee July 2015 meeting and considers writing to the Department of Economic Development, Jobs, Transport and Resources seeking support for improvements to bicycle infrastructure within Banyule, including:  Completing the north-south Principle Bicycle Network (PBN) along Greensborough Highway.  Upgrading the Main Yarra Trail through Banyule.  Completing the bicycle path from Plenty Road to the Plenty River Trail along the transmission line at Watsonia.

Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

21

MINUTES ORDINARY MEETING OF COUNCIL

6.8

21 SEPTEMBER 2015

ASSEMBLY OF COUNCILLORS

EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) b)

the subject of a decision of the Council or; subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council.

RECORD OF ASSEMBLIES 1

Date of Assembly:

31 August 2015

Type of Meeting:

Councillor Briefing

Matters Considered:

Others Present:

CISS Review Update Proposed Pedestrian Safety Improvements to Grimshaw Street Disability Review State of Sport Report Hatch Discussion Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Peter Utri – Acting Director Corporate Services Geoff Glynn – Director Assets & City Services Giovanna Savini – Manager, Youth & Family Services Shawn Neilson – Community & Social Planner Joel Elbourne- Manager, Urban Planning & Building Lisa Raywood – Manager, Health & Aged Services Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Anna Costa – Social Support Centre Leader Darren Bennett – Manager, Leisure, Recreation & Cultural Services Nil

Conflict of Interest:

Nil

Date of Assembly:

31 August 2015

Type of Meeting:

Confidential Councillor Briefing

Matters Considered:

Confidential Matters

Councillors Present:

Staff Present:

2

22

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

MINUTES ORDINARY MEETING OF COUNCIL

3

Councillors Present:

Steven Briffa Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips Rick Garotti

Staff Present:

Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Peter Utri – Acting Director Corporate Services Geoff Glynn – Director Assets & City Services Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Arun Chopra – Manager, Capital Works Projects

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

7 September 2015

Type of Meeting:

Strategic Planning Meeting

Matters Considered:

Confidential Matters

Councillors Present:

Others Present:

Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips Scott Walker – Director City Development Michael Hutchison – Coordinator - Strategic Property Projects Nil

Conflict of Interest:

Nil

Date of Assembly:

7 September 2015

Type of Meeting:

Councillor Briefing

Matters Considered:

Items on the Council Agenda for the Ordinary Meeting of 7 September 2015 as listed below:

Staff Present:

4

21 SEPTEMBER 2015

1.1

2.1 4.1 4.2 4.3 4.4 5.1 5.2 5.3 6.1

Petition regarding concerns for the proposed apartment development at 112 Waterdale Road, Ivanhoe P1343/2014 Improvements to Burgundy Street, Heidelberg Banyule Economic Development Plan Grimshaw Street and Flintoff Street, Greensborough Proposed Traffic Treatment Proposed Multi Dwelling development at 28 Bonar Street, Heidelberg Heights (P618/14) Urban Planning and Building Activities Chelsworth Park: Community Reference Group Update Community Information and Support Services Integrated Service Model Inclusion, Access and Equity Achievements Report 14 Ivanhoe Parade, Ivanhoe - Decision following Notice

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

23

MINUTES ORDINARY MEETING OF COUNCIL

6.2 6.3 6.4 8.1 8.2 8.3 8.4 8.5 8.6

Councillors Present:

Others Present: Conflict of Interest:

Nil

Date of Assembly:

9 September 2015

Type of Meeting:

Banyule Environment Advisory Committee (BEAC)

Matters Considered:

15.09 Environmental Sustainability Grants 2015 Reviewed Guidelines & Application 15.10 Change Makers Event – Evaluation Report 15.17 Carbonisation 15.18 Electric Buses in China & the Integrated Transport Plan 15.19 Sustainable House Day – 13 September 15.20 Spring Outdoors Program

Councillors Present:

Steven Briffa Tom Melican Craig Langdon Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws John Milkins – Coordinator, Environmental Sustainability

Staff Present:

24

of Intention to Sell Assembly of Councillors Contract for provision of onsite public notification of planning permit applications Procurement of Energy Sources Busking Pilot Project National Alliance for Gambling Reform Transport Issues in Banyule 50th Anniversary of the Battle of Long Tan (Vietnam Veterans Day) Illegal Tree Removal Environmentally Sustainable Development Policy Planning Scheme Amendment C73

Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips Rick Garotti Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Peter Utri – Acting Director Corporate Services Geoff Glynn – Director Assets & City Services Vivien Ferlaino – Governance Coordinator Emily Outlaw – Governance Officer Giovanna Savini – Manager, Youth & Family Services Joel Elbourne- Manager, Urban Planning & Building Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Arun Chopra – Manager, Capital Works Projects Ben Smith – Acting Manager, Property & Economic Development Nil

Staff Present:

5

21 SEPTEMBER 2015

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

MINUTES ORDINARY MEETING OF COUNCIL

Others Present:

Conflict of Interest:

21 SEPTEMBER 2015

Fleur Anderson – Environment Officer Alan Leenaerts (Interim Chair) Denis Fernando Matt Hall Jonathan Thom Peter Costaldo Maree Keenan Kate Roberts Councillor Craig Langdon declared an interest in Grant #078 in item 15.09 due to close association with the applicant.

There was no discussion on the matter and subsequently Cr Langdon was not required to leave the assembly.

Resolution (CO2015/324) That the Assembly of Councillors report be received.

Moved: Cr Tom Melican Seconded: Cr Steven Briffa

CARRIED

7. SEALING OF DOCUMENTS Nil 8. NOTICES OF MOTION 8.1

COMMUNITY CONSULATION FOR A COMMUNITY GARDEN

Cr Craig Langdon submitted a Notice of Motion.

Resolution (CO2015/325) That 1. Council consult with stakeholders including residents, within the residential area bounded

by Southern Road, Waiora Road, Waterdale Road and Orr Street, Heidelberg Heights advising residents of the intention to conduct a public meeting on the development of a Community Garden to determine Community interest 2. A report be presented to Council on the outcomes of the consultation.

Moved: Cr Steven Briffa Seconded: Cr Mark Di Pasquale

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

25

MINUTES ORDINARY MEETING OF COUNCIL

8.2

21 SEPTEMBER 2015

BABARRBUNIN BEEK - ABORIGINAL COMMEMORATIVE WALK

Cr Craig Langdon submitted a Notice of Motion.

Resolution (CO2015/326) That: 1. Council consider the establishment of an aboriginal Spiritual/walk from Babarrbunin Beek along the pathway to the Darebin Creek (Northland) (the area of walk will back onto the new fence which is the boundary of the Heidelberg Uniting Football Club and the public area and footpath). That the walk be used to commemorate and celebrate the aboriginal history of the area and any other significant event the indigenous community feels relevant.

2. A report be presented to Council on the costs and addressing the following: a)

Council consult with the Banyule Aboriginal & Torres Strait Island Group, the Babarrbunin Beek community, the local Reconciliation Committee, the Wurundjeri Land Council and the Banyule Community Health Centre to seek support to create and maintain the walk.

b)

Funding be sought from all other levels of Government to foster artistic works, tree planting, work initiatives and any other matter deemed important.

c)

An area dedicated to all the aboriginals who lost their lives in any of the conflicts in which Australia was involved. Particularly those who lost their lives before they were recognised as citizens of Australia. The design of the area and the wording of an appropriate plaque be negotiated with all relevant groups and Anzac House. This dedication should occur on November 11th this year. The initial funding be obtained from Council’s Public Open Space reserve.

d)

Any existing aboriginal art work (not currently used for display) which would be suitable to be displayed along the walk or on the fence be considered as part of the initiative.

e)

This initiative be advertised in the Banner, Ward Newsletter and a letterbox drop of Heidelberg West.

f)

Consideration be given to acknowledging the 50th Anniversary of May 27, 1967 Referendum which gave equal rights and full citizenship to aboriginal citizens.

Moved: Cr Steven Briffa Seconded: Cr Craig Langdon

26

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

MINUTES ORDINARY MEETING OF COUNCIL

8.3

21 SEPTEMBER 2015

ONE FLINTOFF TO REFLECT HISTORY OF CITY OF BANYULE AND SHIRE OF DIAMOND VALLEY

Cr Craig Langdon submitted a Notice of Motion.

Resolution (CO2015/327) That 1. Council establish an area in the proposed redevelopment of One Flintoff Street reflecting the history of the Shire of Diamond Valley and the City of Banyule and; 2. The names of all Councillors and Mayors for both the Shire of Diamond Valley and the City of Banyule, be displayed on a form of "honour board" to ensure the history of Diamond Valley is preserved like the City of Heidelberg.

Moved: Cr Mark Di Pasquale Seconded: Cr Rick Garotti

8.4

CARRIED

ACTIVE RESERVES REDEVELOPMENT PROGRAM

Cr Steven Briffa submitted a Notice of Motion.

Resolution (CO2015/328) That: 1.

A report is presented to Council identifying a program for Active Reserves Redevelopment that identifies a priority listing of all fields that need major redevelopment works, associated costings and program implementation timelines.

2.

The report is completed prior to the 2016/17 budget considerations so the information within it can be considered as part of Council’s future ten year capital works plan.

Moved: Cr Steven Briffa Seconded: Cr Mark Di Pasquale

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

27

MINUTES ORDINARY MEETING OF COUNCIL

8.5

21 SEPTEMBER 2015

PROTECTION FOR VICTIMS OF CRIME

Mr Brian Grace spoke on the item.

Cr Craig Langdon submitted a Notice of Motion.

Resolution (CO2015/329) That Council write to the Prime Minister and Federal Attorney General as well as every State Premier and Attorney General seeking their support for banning publication of any material relating to any prisoners currently serving multiple life sentences for their horrific crime and stating:  That the publication of these stories does enormous harm to the surviving victims, family members, friends and associates.  Governments have the responsibly to protect all victims of crime against unwanted and often self seeking publicity of these criminals.  Publications of stories about these criminals does cause harm and suffering to the victims and this should never be allowed. These stories cause untold damage.

Moved: Cr Tom Melican Seconded: Cr Craig Langdon

CARRIED

9. General Business 9.1

YOUTH FESTIVAL AT MACLEOD PARK

Cr Tom Melican thanked staff for the very well organised youth festival at Macleod Park held on Sunday 13 September 2015.

Cr Melican noted that this event has grown in popularity and is a fantastic opportunity to engage with our young people.

Over 150 young people contribute their time and efforts free of charge to the success of this event.

9.2

MACLEOD FOOTBALL CLUB - WINNING THEIR FIRST 1ST DIVISION PREMIERSHIP SINCE 1971

On behalf of council, Cr Tom Melican congratulated the Macleod Football Club on winning their first 1st division premiership since 1971.

Cr Melican commented that this success is a credit to the many hard working committee and volunteers at the Macleod senior and junior football club that have not only developed a very good local football team but have also helped in the development of fantastic young men.

Cr Melican further commented that the match against the excellent, well run, Greensborough Football Club was played in very good spirits and showcased the best attributes of local football and was a great community event.

9.3

BRYANT RESERVE & ADJACENT COUNCIL CAR PARK

Cr Steven Briffa asked for officer clarification on the future of Bryant Reserve and the adjacent carpark.

28

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

MINUTES ORDINARY MEETING OF COUNCIL

21 SEPTEMBER 2015

Director of City Development, Scott Walker explained the Planning Zones for Bryant Park and the car park and advised although there are development opportunities for the car park site, that no decision has been made about the future of the site.

9.4

VALE LUIGI/GINO VILLANI

Cr Craig Langdon noted the passing of local resident Luigi/Gino Villani (9 January 1939 to 3 September 2015). Luigi Villani was a well-known Australian Actor starring in such movies and TV series as Wog Boy, Homicide, Division 4, Matlock Police, Prisoner and Blue Heelers.

Council extends its sympathy to the family.

10. Urgent Business Nil

Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1, 11.2, 11.3.

Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale

CARRIED

The Meeting was adjourned at 10.44pm.

The Meeting was closed to the public at 10.49pm.

DATED:........................... DAY OF ........................... 2015

.............................................

MAYOR

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 5 October 2015

29