Banyule Council Mayoral Election Meeting 16 November 2015 Minutes

Ordinary Meeting – Mayoral Election Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 16 November 2015 commencing at 7.00pm

MINUTES

APPOINTMENT OF TEMPORARY CHAIRPERSON .............................................................2 PRESENT ..............................................................................................................................2 APOLOGIES ..........................................................................................................................2 LEAVE OF ABSENCE ...........................................................................................................2 DISCLOSURE OF INTERESTS .............................................................................................2 1. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ..................... 3 5.1 Election of Mayor ....................................................................................................3 5.2 Consideration Of Nominations For Deputy Mayor ...................................................4 5.3 Vote of Thanks to Outgoing Mayor and Deputy Mayor ............................................ 5 5.4 Appointment of Councillors on Committees.............................................................5 CLOSURE OF MEETING.......................................................................................................8

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 November 2015

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MINUTES SPECIAL MEETING OF COUNCIL

16 NOVEMBER 2015

WELCOME Mr Simon McMillan, Chief Executive Officer.

APPOINTMENT OF TEMPORARY CHAIRPERSON The Chief Executive Officer, Mr Simon McMillan, called for nominations for a Temporary Chairperson.

Cr Craig Langdon was nominated as Temporary Chairperson by Cr Steven Briffa, seconded by Cr Mulholland.

Cr Langdon assumed the chair at 7.02pm

The Meeting opened at 7.02pm.

Temporary Chairperson’s Acknowledgement of the Traditional Owner, the Wurundjeri willam people The Temporary Chairperson read an acknowledgement of the traditional land owners, the Wurundjeri willam people.

Present Cr Craig Langdon, Cr Steven Briffa, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Tom Melican, Cr Jenny Mulholland.

Apologies Cr Rick Garotti Cr Mark Di Pasquale spoke on behalf of Cr Rick Garotti regarding his apology at the meeting and noted that Cr Garotti indicated he would offer his full support to whoever is elected as the new Mayor.

Leave of Absence Nil

Cr Langdon called for a 1 Minute Silence in honour of the recent events and tragic loss of life that has taken place in Paris.

Disclosure of Interests Nil

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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 November 2015

MINUTES SPECIAL MEETING OF COUNCIL

16 NOVEMBER 2015

1. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE 5.1

ELECTION OF MAYOR

EXECUTIVE SUMMARY The Mayor is the leader of the Council and has a number of roles which are both legislative and functional. The legislative requirements are outlined in Sections 71 to 73 of the Local Government Act 1989 (the Act). The Local Government Amendment (Improved Governance) Bill 2015 was passed in Parliament on 20 October 2015. The provisions of the Bill will come into effect in stages; one of the new provisions relating to the functions of the Mayor will be amongst the first to be proclaimed and is likely to come into effect in November 2015.

The Act states that Council must elect a Mayor at a meeting that is open to the public.

The Act states that the Mayor not only takes precedence at all municipal proceedings within the municipality but must also take the chair at all meetings of the council at which he or she is present.

The Mayor’s role, however, extends well beyond officiating at council meetings or other municipal proceedings. Additional important roles are providing leadership, promoting positive relationships, and modelling good governance.

This report relates to the election of the Mayor for Banyule City Council for the 2015/2016 Mayoral term.

Resolution (CO2015/409) The Temporary Chairperson called for nominations for the position of Mayor of Banyule City Council for the next twelve (12) months.

Cr Steven Briffa nominated Cr Craig Langdon, seconded by Cr Mark Di Pasquale.

Cr Craig Langdon accepted the nomination.

Cr Tom Melican nominated Cr Jenny Mulholland, seconded by Cr Craig Langdon Cr Jenny Mulholland accepted the nomination.

The vote was taken in relation to Cr Craig Langdon’s nomination.

The Acting Chairperson declared the motion

CARRIED

The Acting Chairperson thereby declared Cr Craig Langdon successfully elected as the Mayor of Banyule City Council for the next 12 months, commencing 16 November 2015, having received an absolute majority of votes cast.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 November 2015

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MINUTES SPECIAL MEETING OF COUNCIL

5.2

16 NOVEMBER 2015

CONSIDERATION OF NOMINATIONS FOR DEPUTY MAYOR

EXECUTIVE SUMMARY The Local Government Act 1989 does not deal with the election of a Deputy Mayor.

Accordingly, councils may choose to appoint a Deputy Mayor if they believe this will assist their governance. The Act does not prescribe a role or permit a level of remuneration over and above that available to councillors.

For councils that have a Deputy Mayor, the position is a titular one and does not have a statutory role. Unlike the roles of Deputy Premier or Prime Minister, a Deputy Mayor is not able to automatically step into the role of Mayor if this becomes necessary. An Acting Mayor must be appointed by Council on each occasion whenever an Acting Mayor is required.

Traditionally Banyule Council has been in favour of appointing a Deputy Mayor to provide support and assistance to the Mayor in undertaking his/her workload.

This report requests Council to consider the appointment of a Deputy Mayor for the 2014/2015 Mayoral term.

Resolution (CO2015/410) The Temporary Chairperson called for nominations for the position of Deputy Mayor of Banyule City Council for the next twelve (12) months.

Cr Mark Di Pasquale nominated Cr Steven Briffa, seconded by Cr Wayne Phillips.

Cr Steven Briffa accepted the nomination.

Cr Jenny Mulholland nominated Cr Tom Melican, seconded by Cr Tom Melican The vote was taken in relation to Cr Steven Briffa’s nomination.

The Acting Chairperson declared the motion

CARRIED

The Acting Chairperson thereby declared Cr Steven Briffa successfully elected as the Deputy Mayor of Banyule City Council for the next 12 months, commencing 16 November 2015, having received an absolute majority of votes cast.

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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 November 2015

MINUTES SPECIAL MEETING OF COUNCIL

5.3

16 NOVEMBER 2015

VOTE OF THANKS TO OUTGOING MAYOR AND DEPUTY MAYOR

EXECUTIVE SUMMARY To provide an opportunity for Councillors to express appreciation to the outgoing Mayor and Deputy Mayor.

Resolution (CO2015/411) 1.

That Cr Craig Langdon be congratulated and thanked for his contribution as Mayor of the City from 28 October 2014 to 16 November 2015.

2.

Cr Jenny Mulholland be congratulated and thanked for her contribution as Deputy Mayor of the City from 28 October 2014 to 16 November 2015.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

5.4

CARRIED

APPOINTMENT OF COUNCILLORS ON COMMITTEES

EXECUTIVE SUMMARY Annually Council appoints Councillor delegates to the Council Advisory Committees and committees.

Advisory Committees are made up of Councillors and community members. They have terms of references and meet to discuss issues and advise Council. In addition to Advisory Committees, Council is often invited to participate on a range of external committees in partnership.

Both Advisory and external committees provide important linkages between Council, Community and State agencies and interest groups.

A review of all committees has been undertaken in accordance with a Council resolution of the 20 July 2015. Several committees have been deleted, new MAV committees added and clarification of Board appointments provided.

Council’s approval of the Councillor appointments to the various committees is required.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 November 2015

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MINUTES SPECIAL MEETING OF COUNCIL

16 NOVEMBER 2015

Resolution (CO2015/412) 1.

That Council determine Councillor delegates to Committees and other bodies as listed below: 2015/16

BANYULE ADVISORY COMMITTEES Aboriginal and Torres Strait Islander Advisory Committee Age-friendly Advisory Committee Arts and Cultural Advisory Group Audit Advisory Committee Banyule Bicycle Advisory Committee Banyule Environment Advisory Committee (BEAC)

DELEGATE/S Cr Craig Langdon Cr Craig Langdon Cr Jenny Mulholland Cr Jenny Mulholland Cr Tom Melican Cr Rick Garotti Cr Mark Di Pasquale Cr Tom Melican

SUBSTITUTE Cr Jenny Mulholland

Cr Craig Langdon Cr Tom Melican

Cr Mark Di Pasquale

Cr Steven Briffa

Banyule Multicultural Advisory Committee (BMAC)

Cr Mark Di Pasquale

Cr Steven Briffa

Chief Executive Officer (CEO) Employment Matters Committee

All Councillors

Disability and Inclusion Advisory Committee

Cr Jenny Mulholland

Cr Craig Langdon

Early Years Advisory Committee

Cr Mark Di Pasquale

Cr Jenny Mulholland

Cr Jenny Mulholland Gay, Lesbian, Bisexual, Transgender and Intersex (GLBTI) Advisory Committee All Councillors Strategic Property & Planning Group COUNCIL PORTFOLIO

City Development Portfolio Community Programs Portfolio Assets & City Services Portfolio Corporate Services Portfolio EXTERNAL COMMITTEES

Cr Craig Langdon

N/A

CHAIR

SUBSTITUTE

2015/16

2015/16

Cr Wayne Phillips Cr Mark Di Pasquale Cr Steven Briffa Cr Rick Garotti

Cr Steven Briffa Cr Steven Briffa Cr Mark Di Pasquale -

DELEGATE/S

SUBSTITUTE

2015/16 Cr Craig Langdon

2015/16 Cr Jenny Mulholland

Cr Tom Melican

Cr Rick Garotti

Metropolitan Waste and Resource Recovery Group *

Cr Tom Melican

-

Napier Waller Property Committee of Management

Cr Jenny Mulholland

Cr Craig Langdon

Darebin Creek Management Committee Metropolitan Transport Forum

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2015/16

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 November 2015

MINUTES SPECIAL MEETING OF COUNCIL

Northern Alliance for Greenhouse Action (NAGA) Northern Melbourne Regional Development Australia Committee Yarra Plenty Regional Library Board

Cr Tom Melican

Yarra Plenty Regional Library Audit Committee

Cr Jenny Mulholland Cr Steven Briffa

Municipal Association of Victoria (MAV)

Cr Tom Melican Cr Jenny Mulholland Cr Steven Briffa

DELEGATE/S

MAV State Council – Representatives

Cr Tom Melican

MAV – Environment Committee

Cr Jenny Mulholland Cr Tom Melican Cr Tom Melican Cr Tom Melican

MAV Planning Committee MAV Transport & Infrastructure Advisory Group 2.

16 NOVEMBER 2015

SUBSTITUTE Cr Steven Briffa

Cr Jenny Mulholland

Those Committees and other bodies be advised accordingly.

Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 November 2015

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MINUTES SPECIAL MEETING OF COUNCIL

16 NOVEMBER 2015

Closure of Meeting The Meeting was closed at 7.33pm.

DATED:........................... DAY OF ........................... 2015

.............................................

MAYOR

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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 November 2015