Banyule City Council Ordinary Agenda 22 February 2016 by Banyule City Council

Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 22 February 2016 commencing at 7.45pm Following the public forum commencing at approximately 7.30pm and may be extended to 8pm if necessary.

AGENDA

Acknowledgement of the Traditional Owner, the Wurundjeri willam people "Our meeting is being held on the Traditional Land of the Wurundjeri willam people and, on behalf of Banyule City Council, I wish to acknowledge them as the Traditional Owners. I would also like to pay my respects to the Wurundjeri Elders, past and present, and to the Elders of other Aboriginal peoples who may be here today” Apologies and Leave of Absence

Confirmation of Minutes Ordinary Meeting of Council held 8 February 2016 Disclosure of Interests 1. Petitions Nil REPORTS: 2. People – Community Strengthening and Support 2.1 Watsonia Pilot Busking Project ............................................................................... 3 2.2 Northern Region Trails Strategy ............................................................................ 10 3. Planet – Environmental Sustainability Nil 4. Place – Sustainable Amenity and Built Environment 4.1 Taxi Rank Safety Program 2015-2016 .................................................................. 15 4.2 Draft Residential Parking Permit Policy ................................................................. 20

AGENDA (Contâ&#x20AC;&#x2122;d) 4.3

Victorian Government Review of the New Residential Zones................................ 25

5. Participation â&#x20AC;&#x201C; Community Involvement in Community Life 5.1 Community Development Grants Proposal ........................................................... 31 6. Performance - Use Our Resources Wisely 6.1 Proposed Leases for Montmorency, Rosanna and Ivanhoe Bowling Clubs ....................................................................................................... 35 6.2 Proposed Lease to The Scout Association of Australia, Victorian Branch .................................................................................................................. 41 6.3 Quarterly Financial Management Report for Period Ended 31 December 2015 .................................................................................................... 45 6.4 Assembly of Councillors ........................................................................................ 57 7. Sealing of Documents 7.1 Sealing of Documents 22 February 2016 .............................................................. 61 8. Notices of Motion 8.1 75th Anniversary of Heidelberg Repatriation Hospital ........................................... 63 8.2 Bell St Mall Improvements .................................................................................... 64 9. General Business 10. Urgent Business Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering the following confidential matter 11. Confidential Matters 11.1 contractual matters 11.2 contractual matters 11.3 the personal hardship of any resident or ratepayer; AND contractual matters s:

Matters Discussed in Camera That all confidential matters and reports related to the above items remain confidential unless otherwise specified. Closure of Meeting

Ordinary Meeting of Council - 22 February 2016

Page 2

2.1

WATSONIA PILOT BUSKING PROJECT

Author:

Erica Hardie - Economic Development Officer, City Development

Ward:

Grimshaw

File:

F2014/412

2.1

People – Community Strengthening and Support

Previous Items Council on 7 September 2015 (Item 8.1 - Busking Pilot Project) EXECUTIVE SUMMARY This report considers a range of issues in establishing a pilot busking project in Watsonia shopping centre including potential site location, current local laws and barriers and opportunities. There are clear aspirations in Council’s strategic vision for Watsonia, Picture Watsonia, to bring more activity and vibrancy to Watsonia to support and develop its ongoing role as a centre of commercial and community activity including bringing live music to the centre. A pilot busking project will seek to enhance the vibrancy of the shopping precinct by encouraging activity and entertainment within the area. Following the pilot project, Council may wish to consider revising its current approach to busking across the municipality. RECOMMENDATION That: 1. A pilot busking project is commissioned within the Watsonia Shopping Centre for a duration of three months commencing 1 March 2016 and concluding on 31 May 2016. 2. The location for any busking activity during the pilot is concentrated to the: a. footpath on corner of Watsonia Road and Morwell Avenue. b. footpath leading to Watsonia Library from Watsonia Road. c. footpath outside 45-49 Watsonia Road. 3. Any busking performer is covered by Council’s public liability insurance, subject to meeting the appropriate criteria through the permit process. 4. Busking fees are reduced from $160 per permit to $20 for the period of the pilot. 5. Busking permits can be granted for up to one month. 6. A report be presented to Council following delivery of the pilot project, evaluating its success.

Ordinary Meeting of Council - 22 February 2016

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WATSONIA PILOT BUSKING PROJECT cont’d OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “support thriving commercial and retail activity”. BACKGROUND On 7 September 2015 Council resolved that: (Resolution (CO2015/296)) “1.

Council investigate the development and initiation of a project to trial busking in the Watsonia Shopping Centre, which may consider: a) Noise, nuisance and other environmental impacts on traders, shoppers and visitors to shopping centres; b) Ongoing viability, including fees and charges; c) Quality assurance, including securing performers that meet defined expectations.

The investigations should occur in consultation with Council and the Watsonia Traders Association.”

Council has a strong track record in supporting our shopping centres to act as hubs for commercial activity, and places where people meet and gather. Banyule’s eleven special rate and charge schemes play a key role in this support, by providing local traders with resources to market and promote their areas, as well as generate new initiatives that seek to improve our shopping centres. Traders’ Associations manage a range of activity in centres each year, including major events, community celebrations and promotional initiatives. The thrust of all of this activity is to sustain our shopping centres by generating activity and interest and attracting more custom. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues.

Ordinary Meeting of Council - 22 February 2016

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People – Community Strengthening and Support

2.1

WATSONIA PILOT BUSKING PROJECT cont’d CURRENT SITUATION Busking within Banyule requires a permit under the Local Law No1 2015. Clause 5.3 stipulates that “a person must not, without a permit busk on a road or Council land”. Council’s Fees and Charges for 2015/16 determine that the fee for such a permit is $160 per day. Busking is not confined to just musical performance, it is defined within Banyule’s Local Law as: “entertainment that includes playing a musical instrument, singing, conjuring, juggling, mime, mimicry, dance, puppetry, performance art, pavement drawing of any form, recitation and other appropriate theatrical and visual forms.” While busking can be permitted, fees are sufficiently high for busking to be unattractive to any performer wishing to make a return on their investment (of time and permit costs). Council has not in recent times issued any permits for busking, nor received any applications, possibly due to fees being perceived as prohibitive. TECHNICAL CONSIDERATION Council requires that any performance in a public space granted a permit by Council has appropriate public liability insurance. Council may consider that a principle of busking is for amateur performers to earn money for providing entertainment to the public. As such, it is unlikely that performers will have public liability insurance, and any requirement for them to be covered by such a policy could impede aspirations for busking. Council’s public liability insurance cover can be temporarily extended for the Watsonia pilot busking project. The requirement is that Council maintains a central register of buskers, including where and when they will be performing. Council’s insurance broker does not have to be advised of each individual busker. A further consideration for busking is the age of performers. It is a requirement that no performer should be under the age of 12, unless closely supervised by an adult, which would be part of the permit conditions. FUNDING IMPLICATIONS Currently the fee for a busking permit is $160 per day, which effectively prohibits applications being made and busking activity taking place. For the pilot project to be effective, this barrier would have to be addressed. This could be by waiving the fee entirely, however there is an important principle of encouraging serious applications as well as recouping some of the costs of administration. A more appropriate approach would be to reduce the fee to a level that contributes towards the administrative costs of processing the application but does not act as a barrier to interest in busking. Such a fee should be appropriate to the busking location and the volume of foot traffic anticipated. To encourage busking activity and remove barriers, permits could be made valid for one month rather than the current one day. However, such permits may specify that busking takes place on certain days only and within specified times.

Ordinary Meeting of Council - 22 February 2016

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WATSONIA PILOT BUSKING PROJECT cont’d POLICY IMPLICATIONS Council’s commitment towards shopping centres is articulated in the City Plan under the Place theme, where Key Direction 3.3 is to: “Support thriving commercial and retail activity”. Busking and street performance could contribute to Council’s support for activating shopping centres and may complement other initiatives, managed by traders’ associations, to generate interest and excitement within Banyule’s retail areas. CONSULTATION The Watsonia Traders’ Association have been involved in the development of the pilot project and are supportive of the recommendations within this report. Their principal concern has been to establish a viable trial project that provides the opportunity to test how busking might contribute to the vitality of the shopping centre. The association has also specifically endorsed the three trial sites proposed. DISCUSSION The key elements of the proposed pilot project are:  A reduced fee of $20, rather than the current (2015/16) fee of $160 with the permit to apply for one month rather than one day.  Three site locations as proposed above.  Performers will be covered by Council’s public liability insurance, subject to meeting requirements.  The duration of the pilot project will be three months from 1 March 2016 to 31 May 2016, with an option to have a further trial period from 1 October 2016 to 31 December 2016. The extra period may be used should the initial trial period prove problematic. One option would be for Council to actively promote busking and establishing a competitive process. Such a process may boost the quality of performers however it is a further resource implication for Council. At this stage, a demand-based approach will be taken where the only barrier to buskers is Council’s permit process. The traders’ association will be advised to seek interest from local facilities such as Jets’ Studio to promote the initiative to potential performers. Upon conclusion of the pilot project, a short evaluation exercise will inform recommendations for any change to Council’s busking approach. The evaluation may include:  Number of applications received.  Number of permits issued.  Feedback from performers regarding success or otherwise of the three separate locations.  Feedback from the Watsonia Traders’ Association.

Ordinary Meeting of Council - 22 February 2016

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People – Community Strengthening and Support

2.1

WATSONIA PILOT BUSKING PROJECT cont’d POTENTIAL LOCATIONS

Figure 1: Map of the three sites While Council resolved to investigate a pilot busking project for the Watsonia shopping centre, it should be noted that other centres may be more appropriate places for this activity given higher levels of foot traffic and spaces that may lend themselves better to street performance. However, if a pilot busking project is to be pursued in Watsonia then there is a range of sites within the Watsonia Shopping Centre that could be considered as sites. Considerations for selecting a suitable site include: 

Space available for performance, not interfering with foot traffic.



Safety of performers and proximity to traffic or street furniture such as seating, bins and lampposts.



Disruption to traders, including proximity to premises, movement of customers and goods, and noise.

Watsonia attracts a reasonable level of foot traffic but its layout is not conducive to activities taking place in one central space. As such, many users of the centre will visit a particular section only.This limits the potential sites within Watsonia, with the extremities being less favourable, and the ‘centre’, closer to Morwell Avenue, being more attractive.

Ordinary Meeting of Council - 22 February 2016

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WATSONIA PILOT BUSKING PROJECT cont’d Three sites are proposed for the pilot project, as follows (see pictures below and map above): 1 2 3

Footpath on corner of Watsonia Road and Morwell Avenue. Footpath leading to Watsonia Library from Watsonia Road. Footpath outside 45-49 Watsonia Road.

Figure 2: Photos of the three sites Each of these sites has been chosen on the basis of:  Avoiding causing a noise nuisance to traders;  Limiting impedance to foot traffic, and;  Being relatively close to the centre of the shopping precinct. The sites also offer an opportunity to assess which areas may prove to be the best locations for any ongoing busking scheme beyond the pilot project. Another initiative that Council recently resolved on is the potential temporary closure of Ibbotson Street. Council resolved at its 25 May 2015 meeting to: “Begin consulting with the local residents about the possible temporary closure of the south west end of Ibbottson Street to create a temporary town square.” Initial consultation about the temporary closure suggests that there are a range of views within the community about its impact, some supportive and some raising concerns or objections. It is unlikely that, if a temporary closure is to proceed, that it will happen in the immediate future.

Ordinary Meeting of Council - 22 February 2016

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People – Community Strengthening and Support

2.1

WATSONIA PILOT BUSKING PROJECT cont’d CONCLUSION Council passed a resolution to establish a pilot busking project in Watsonia. This report outlines the range of issues to consider including; site location, noise and nuisance and public risk. The pilot project seeks to test the viability of busking within Banyule’s shopping centres by testing its application within Watsonia. The project will operate within specific sites and to a defined time period. A further report will be considered by Council after the conclusion of the pilot project to assess what the next steps might be.

ATTACHMENTS Nil

Ordinary Meeting of Council - 22 February 2016

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People – Community Strengthening and Support

2.2

NORTHERN REGION TRAILS STRATEGY

Author:

Jeff Parkes - Open Space Planning Co-Ordinator, Assets & City Services

File:

D16/10510

EXECUTIVE SUMMARY Banyule has joined with the six other municipalities in Melbourne’s North Region and Sport and Recreation Victoria to develop the Northern Regional Trails Strategy. The Strategy defines a vision and plan for the development of an ‘off road’ trails network across the region. The proposed network of trails has been assessed using spatial, multi-criteria and cost benefit analysis. This process has identified 120 existing off-road regional trails and 96 proposed trails (comprising 121 individual projects), spanning 780 kilometres of accessible trails across the northern region. Of these projects 14 are within Banyule. Twenty-nine of the 121 trail projects have been identified as being regionally significant priorities and of these priority projects five are within the Banyule. The priority trail projects in Banyule identified by the strategy are those deemed to have the greatest alignment with regional priorities and the strongest potential for immediate implementation. The Strategy includes detailed and rigorous analysis and articulates the regionalscale economic, social and environmental benefits of developing a regional trails network across Melbourne’s metropolitan north. It provides a collaborative blue-print for future planning and development. The strategy will also serve as a valuable supporting document for grant applications to the other tiers of government. This report seeks Council’s endorsement of the strategy. RECOMMENDATION That Council: 1.

Endorses the Northern Regional Trails Strategy.

Agrees to make application for funding from Federal and State Governments in partnership with other Councils in the Northern Region

Use the strategy to advocate for new and improved trails in the Northern Region.

Note that an extended and upgrade Northern Region Trails Network will provide additional “green” transport options throughout the region.

OFFICER DECLARATION OF CONFLICT OF INTEREST Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “promote and support health and wellbeing”.

Ordinary Meeting of Council - 22 February 2016

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NORTHERN REGION TRAILS STRATEGY cont’d BACKGROUND The initiative to develop a Northern Region Trails Strategy was agreed upon at a 2013 Melbourne’s Northern Metropolitan Mayors and Chief Executive Officer forum. Nillumbik Shire Council agreed to auspice the Strategy on behalf of seven Councils. Banyule has had representation on the project steering committee throughout the process. The seven participating Councils are: Yarra City Council, Hume City Council, Moreland City Council, Darebin City Council, Banyule City Council, Whittlesea City Council and Nillumbik Shire Council. Sport and Recreation Victoria has also had a representative on the project steering committee and together with the seven Councils involved, it has also made a financial contribution to the project. The Northern Regional Trails Strategy provides a co-ordinated approach to establishing a strategic framework for the future planning, and development of ‘off road’ trails across Melbourne’s north. It includes a vision, cost- benefit analysis and a prioritised blue-print for future planning and funding. A copy of the main strategy document and the accompanying multi criteria analysis are both appended to this report (refer Attachments 1 & 2) Implementation of the Strategy will provide a wide range of community and regional benefits that include enhanced connectivity and access to open space and the environment, promotion of recreation, health and wellbeing outcomes, and economic and employment benefits. The Strategy identifies opportunities to use the trails network to link tourism destinations with a view to make Melbourne’s north a destination of choice. It will also have the benefit of encouraging people to use cycling as opposed to less environmentally sustainable modes of travel.

ADVOCACY The strategy will assist Council to advocate for new and improved rails across the Northern Region. HUMAN RIGHTS CHARTER It is considered that the subject matter does not raise any human rights issues. FUNDING IMPLICATIONS The estimated total cost of implementing the five highest priorities within Banyule is $3.5M. However the main purpose of the Northern Region Trails Strategy is to assist Councils in the region to leverage funding from both the Federal and State Governments. It is therefore expected that Council’s ultimate contribution will significantly off set with external funding. For this purpose the strategy will serve as a valuable supporting document for grant applications to other tiers of government.

Ordinary Meeting of Council - 22 February 2016

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2.2

People – Community Strengthening and Support

NORTHERN REGION TRAILS STRATEGY cont’d POLICY IMPLICATIONS The strategy supports key elements of the Banyule Council City Plan including, “Banyule People - Health and Wellbeing Policy” provides a framework to promote good health and wellbeing at all ages within Banyule. The key priority recommendations included in the strategy for Banyule are all supported by Council Bicycle Strategy. A number are also further supported by the Banyule Public Open Space Strategy. CONSULTATION The Northern Regional Trails Strategy draws on previous consultation undertaken through the development of participating Council’s existing plans and strategies, as well as other key strategic documents including: Plan Melbourne, Northern Horizons – 50 Year Infrastructure Strategy for Melbourne’s North and Victoria’s Trails Strategy 2014-2024, the Banyule Bicycle Strategy and the Banyule Public Open Space Strategy as well as a number trail feasibility studies conducted in Banyule in recent years. Further to this, should funding become available for any projects listed in the strategy, further consultation will occur with adjacent communities. Officers from each participating Council have been heavily engaged throughout the project. These working group members have assisted with development of the Strategy vision, multi-criteria, and design guidelines. They have also provided information about Council strategies and provided local contextual information, as well as being the conduits to provision of existing Geographical Information Systems data from each Council. An external reference group comprising representatives from State Government and Agencies (i.e. VicRoads, Melbourne Water, VicTrack, Parks Victoria, Tourism Victoria and Bicycle Network Victoria) have also been engaged about the Strategy. Individual meetings were held with relevant State Government representatives and Agencies including: La Trobe University, Department of Transport Planning and Local Infrastructure, VicRoads, Parks Victoria and Metropolitan Planning Authority. A project control group comprising representatives from Banyule City Council, Hume City Council, Sport and Recreation Victoria and Nillumbik Shire Council, have assisted the project manager to make key decisions about development of the Strategy. Regular project updates have been provided to Melbourne’s Northern Metropolitan Chief Executive Officer’s forum and Melbourne’s Northern Metropolitan Mayors and CEO’s forum. The Strategy was recently presented at the Mayors and CEO’s forum where it was agreed that it was ready to be endorsed by each participating Council. DISCUSSION The intent of the Strategy is to leverage the existing assets in the Northern region to realise the true benefits of an integrated regional network, spanning 780 kilometres of accessible trails. Ninety-six proposed trails (consisting of 121 individual projects) have been identified to integrate with the 120 existing off-road regional trails, to form the Northern Regional Trails Network.

Ordinary Meeting of Council - 22 February 2016

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People – Community Strengthening and Support

2.2

NORTHERN REGION TRAILS STRATEGY cont’d Twenty-nine of the 96 proposed trails have been identified as ‘priority trails’ using spatial, multi-criteria and a cost-benefit analysis. Five trail projects within Banyule were identified within the top 29 priority trails within the region: They are: 

Main Yarra Trail bridge to link Warringal Park and Banksia Park.



Main Yarra Trail realignment through Banyule Flats.



Banyule Trail Northern Extension (Yallambie Road to Grimshaw Street).



Banyule Trail Southern Extension (Banksia Street to MacArthur Road).



East-West Power Easement Shared Trail.

Once developed, the Northern Regional Trails Network will constitute a highly connected, functional off-road network with regional-scale economic, social, environmental and sustainable transport benefits. Financial benefits were identified through cost-benefit analysis of the entire trails network. The Strategy demonstrates that long-term, every dollar invested in the trail network will yield up to $12 million in value. Tourism benefits of a Northern Regional Trails Network include improving the connectivity, attractiveness and local, regional and national visitor numbers to the area, through enhanced connectivity to key tourist attractions. Health benefits include increasing opportunities for active recreation which has been linked to improved physical and mental health and wellbeing for users. Transport benefits will include assisting with a modal shift away from motor vehicles. Participating Councils have agreed to consider and endorse the Strategy by the end of February 2016. The Nillumbik Shire Council has already endorsed it in December 2015. The Strategy has also been presented to the External Reference Group (State Government representatives) to facilitate a high level of understanding and acceptance. A consultant will be engaged to prepare a communications and advocacy plan. This will include a Strategy launch which is scheduled for March/April 2016. ATTACHMENTS No.

Title

Northern Region Trails Strategy - Part A (Main Report)

Northern Region Trails Strategy - Part B (Appendices)

166

Ordinary Meeting of Council - 22 February 2016

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Page 13

4.1

TAXI RANK SAFETY PROGRAM 2015-2016

Author:

Michelle Herbert - Senior Transport Engineer, City Development

File:

F2013/623

4.1

Place – Sustainable Amenity and Built Environment

EXECUTIVE SUMMARY The Victorian Government through the Taxi Services Commission is working with Councils to improve safety for taxi passengers and drivers across the State. Applications for the 2015-2016 round of the Taxi Rank Safety Program are now open. The funding allows for improved CCTV, lighting, pedestrian barriers, weather shelters, signage, seating and road treatments at taxi ranks located on Council land. There are eight taxi ranks in Banyule with four located adjacent to railway stations – Heidelberg, Ivanhoe, Macleod and Watsonia, one in The Mall, Heidelberg West, and three located in shopping centres at Greensborough, Ivanhoe and Lower Plenty. Four of these locations have been assessed as possible candidates for the Taxi Rank Safety Program. The taxi rank locations are:  Yarra Street, outside Heidelberg Railway Station  Norman Street, outside Ivanhoe Railway Station  Main Road, Lower Plenty  Watsonia Road, Watsonia It is proposed that Council make a funding application to the Taxi Services Commission to improve infrastructure at these taxi ranks. RECOMMENDATION That Council make a funding application to the Taxi Services Commission in relation to the following taxi ranks in Banyule:    

Yarra Street, Heidelberg outside Heidelberg Railway Station; Norman Street, Ivanhoe outside Ivanhoe Railway Station; Main Road, Lower Plenty; and Watsonia Road, Watsonia.

Ordinary Meeting of Council - 22 February 2016

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Place – Sustainable Amenity and Built Environment

TAXI RANK SAFETY PROGRAM 2015-2016 cont’d CITY PLAN This report is in line with Council’s City Plan key direction to “support sustainable transport”. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues. BACKGROUND The Victorian Government through the Taxi Services Commission is working with councils to improve safety for taxi passengers and drivers across the State. Applications for the 2015-2016 round of the Taxi Rank Safety Program (TRSP) are now open. The TRSP provides grant based funding to councils to install or upgrade infrastructure at taxi ranks on Council land. Taxi Ranks are designated places for taxis to wait for passengers, and for pedestrians to easily access taxi services. VicRoads guidelines recommends that taxi ranks should provide waiting passengers with comfort, convenience, safety and security whilst taxis should be able to easily enter, wait and leave the rank. Infrastructure that may be funded by the TRSP program includes, but is not limited to:       

Closed circuit television (CCTV) Improved lighting Pedestrian barriers Weather shelters Signage Seats Modifications to kerbing or road treatments.

Funding is not available for:     

Security personnel at Safe Taxi Ranks Reimbursement of costs for existing infrastructure Ongoing recurring or maintenance costs Scoping Plans and Consultancy Costs Infrastructure not directly for the sole use or benefit of taxi passengers or drivers.

Ordinary Meeting of Council - 22 February 2016

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TAXI RANK SAFETY PROGRAM 2015-2016 cont’d All proposed projects must demonstrate that they will improve the safety and facilities for taxi passengers and drivers at a taxi rank, have the support of the local community, businesses and taxi companies, and represent value for money. The recently adopted Banyule Integrated Transport Plan 2015-2035 provides longterm direction in transport and land use decisions in the municipality. One of the actions under the public transport theme is to work with Public Transport Victoria and taxi providers to improve taxi rank facilities at key destinations. CURRENT SITUATION Banyule currently has eight individual taxi rank locations within the municipality. Four taxi ranks are located adjacent to or within railway stations – Heidelberg, Ivanhoe, Macleod and Watsonia, one taxi rank in The Mall, Heidelberg West, and three taxi ranks are located in shopping centres at Greensborough, Ivanhoe and Lower Plenty. The eight taxi rank locations service 38 individual taxi bays. No new taxi ranks or changes to taxi ranks have been made since the year 2000. More information on the taxi rank locations is given in Table 1 below. Table 1 – Taxi Rank Details Location Number Is it on Current Facilities of taxi Council bays land Main Street, Greensborough

Yes

Good lighting, Plenty of seating available nearby, No dedicated weather shelter but shelter provided by shop canopies, Good signage, No CCTV. Recent streetscape works to Main Street have not included the taxi rank area.

Yarra Street, Heidelberg

Yes, partly

Minimum lighting, One bench seat, No weather shelter, Good signage, No CCTV.

The Mall, Heidelberg West

Yes

Good lighting, Seating and weather shelter available, Good signage, No CCTV.

Norman Street, Ivanhoe

Yes

Satisfactory lighting (could be improved), No seating or weather shelter available, Good signage, No CCTV.

Seddon Street, Ivanhoe

Yes

Good lighting, Two bench seats, No dedicated weather shelter but shelter provide by shop canopies, Good signage, No CCTV.

Main Road, Lower Plenty opposite Shopping Centre

Yes

Poor lighting, No seating or weather shelter available, Poor signage, No CCTV. Unusual location, would be better in the Shopping Centre.

Watsonia Road, Watsonia

Yes

Good lighting, No seating or weather shelter available, Good signage, No CCTV. Narrow footpath and nature strip.

Watsonia Railway Station

Ordinary Meeting of Council - 22 February 2016

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Place – Sustainable Amenity and Built Environment

4.1

Place – Sustainable Amenity and Built Environment

TAXI RANK SAFETY PROGRAM 2015-2016 cont’d Macleod Railway Station

TECHNICAL CONSIDERATION A site inspection has been undertaken into the current facilities and possibilities for improvement at each of the taxi rank locations. Additionally, advice has been sought from Victoria Police, and the Victorian Taxi Association - Taxi Cabs peak body relating to any safety concerns they have regarding the current facilities; any improvements they believe would make a difference; and any possible new taxi rank locations. Based on the site inspections and responses from Victoria Police and the Victorian Taxi Association, the following improvements are identified in Table 2. Table 2 – Proposed Taxi Rank Improvements Location Possible Improvements

Estimated Cost

Yarra Street, Heidelberg

Improve lighting (install solar lighting), Design and install a new DDA compliant weather shelter (solar lighting) incorporating a bench seat.

$30,000

Norman Street, Ivanhoe

Improve lighting (install solar lighting), Design and install a new DDA compliant weather shelter (solar lighting) incorporating a bench seat.

$30,000

Main Road, Lower Plenty opposite Shopping Centre

Remove taxi rank from current location. Install new taxi rank within Lower Plenty shopping centre, after consultation with Lower Plenty Shopping Centre Coordinator. Improve lighting, Design and install a new DDA compliant weather shelter (solar lighting) incorporating a bench seat.

$40,000

Watsonia Road, Watsonia

Design and install a new DDA compliant weather shelter incorporating a bench seat. Widen footpath and nature strip to accommodate weather shelter and seating, and planting. New weather shelter and seating to be in Watsonia streetscape style.

$40,000

There is also an option of including a solar safety pole at each taxi rank which would incorporate solar lighting, CCTV, mobile recharging and free Wi-Fi facilities at an additional cost of approximately $15,000 per site. FUNDING IMPLICATIONS The TRSP provides grant based funding to Councils to install or upgrade infrastructure at taxi ranks on Council land. No minimum or maximum quantity of funding is specified in the guidelines. Previously, funding has ranged from $10,000 to just under $250,000. Funding would cover the installation or upgrade infrastructure costs but not design or future maintenance costs.

Ordinary Meeting of Council - 22 February 2016

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TAXI RANK SAFETY PROGRAM 2015-2016 contâ&#x20AC;&#x2122;d Should Council receive a grant through the TRSP, Council will need to commit to the installation of the relevant infrastructure. No other funding is required to be provided by Council. CONSULTATION Consultation has been undertaken with Victoria Police and the Victorian Taxi Association. To date, no adverse advice has been received. CONCLUSION Applications for the 2015-2016 round of the Taxi Rank Safety Program are open. The funding allows for improved CCTV, lighting, pedestrian barriers, weather shelters, signage, seating and road treatments at taxi ranks located on Council land. An assessment of the eight taxi rank locations in Banyule has been undertaken with four locations accessed as possible candidates for the Taxi Rank Safety Program. It is proposed that Council make a funding application to the Taxi Services Commission in relation to these taxi ranks. ATTACHMENTS Nil

Ordinary Meeting of Council - 22 February 2016

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Place â&#x20AC;&#x201C; Sustainable Amenity and Built Environment

4.2

Place – Sustainable Amenity and Built Environment

4.2

DRAFT RESIDENTIAL PARKING PERMIT POLICY

Author:

Bailey Byrnes - Transport Planning Team Leader, City Development

File:

F2013/617

Previous Items Council on 15 December 2014 (Item 6.1 - Administration of Residential Parking Permit Scheme) EXECUTIVE SUMMARY The draft Residential Parking Permit Policy 2016-2020 (RPPP) has been developed following an extensive review of the current Residential Parking Permit Policy 20112015 and its operation. The draft RPPP includes updated provisions to manage the availability of on-street parking spaces in a given area through a Residential Parking Permit Scheme (RPPS) in a fair and transparent manner. The draft RPPP is now proposed for public consultation. Responses to the draft will help inform a final RPPP, which is planned to be presented to Council for adoption in April/May to allow for the permit renewal process at the end of the financial year. RECOMMENDATION That Council: 1.

Approve the draft Residential Parking Permit Policy for consultation until 18 March 2016;

Receive a further report on the feedback received during the consultation.

Ordinary Meeting of Council - 22 February 2016

Page 20

DRAFT RESIDENTIAL PARKING PERMIT POLICY cont’d The parking permit scheme prioritised parking for residents and their visitors in identified streets, in accordance with the key directions set out in the policy. Work is currently underway to review the current RPPS and prepare a draft Banyule Residential Parking Permit Policy 2016-2020 (RPPP). The RPPP will support the recently adopted Banyule Integrated Transport Plan 20152035, which places significant emphasis on ‘managing road space to give priority to sustainable transport modes’, and ‘approaching parking as a limited, shared resource’. The RPPP is also be guided by the Activity Centre Car Parking Policy and Strategy (ACCPP) which provides the broader policy on the management of car parking in and around Activity Centres. A key objective of the ACCPP relating to car parking in residential areas was to help ‘protect residential areas close to Activity Centres from intrusion of car parking associated with commercial and higher density residential uses’. Once adopted by Council, the RPPP will replace the current policy. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues. THE DRAFT RESIDENTIAL PARKING PERMIT POLICY Developing the RPPP The following activities have been undertaken in the review of the current RPPS, and in preparation of the draft RPPP: -

Identification and consideration of current state and local policy context and best practices in permit parking. Review of correspondence received from the community, and discussions with Council’s Traffic and Transport Team in relation to direct feedback from residents on the RPPP and its operation. Benchmarking of neighbouring Council’s Residential Parking Permit Policies and Schemes. Identification of opportunities and improvements for a new RPPP, in consideration of the issues and comments on the existing residential permit scheme.

This information has been incorporated into a revised RPPS and draft RPPP (included as Attachment 1). Features of the draft Residential Parking Permit Policy

Ordinary Meeting of Council - 22 February 2016

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Place – Sustainable Amenity and Built Environment

4.2

Place â&#x20AC;&#x201C; Sustainable Amenity and Built Environment

DRAFT RESIDENTIAL PARKING PERMIT POLICY contâ&#x20AC;&#x2122;d Who Can Get A Permit? Under the draft RPPP, applicants are required to meet the following criteria in order to be eligible for parking permits: 1.

2. 3.

Reside in a residential property adjacent to prohibitive parking restrictions (i.e. No Stopping, No Parking, or a Permit Zone) or adjacent to timed restrictions of one hour or greater. For higher density development with an occupancy permit issued after 8 November 2010, there are four (4) or less dwellings on the lot. The ground floor frontage of the building must be residential in nature.

The above criteria will allow a wider range of households to be included in the RPPS in comparison to the current policy. The draft RPPP also proposes a review process on the eligibility requirements, allowing a Council delegate to review at specific situations surrounding eligibility, for example property history, age, disability and hardship. This will provide a formal review process for situations that fall outside eligibility criteria to be reviewed on a case by case basis. How Many Permits And What Type? Two types of permits currently operate under the current policy, Residential Parking Permits (fixed vehicle permits) and Visitor Parking Permits (transferable permits). The draft RPPP does not propose any change to this system. There are no significant changes to the number of permits made available under the RPPS. A maximum of four (4) permits will be available to eligible households, depending on the number of dwellings and the date the land was developed. The draft RPPP proposes that new medium density development (i.e. where there is no more than four dwellings on a lot) built after 8 November 2010 would be entitled to a reduced number of permits. The approach aligns with the principles of the Activity Centre Car Parking Policy in protecting existing residential areas, as the number of permits to be issued would be equal to or less than existing permit eligibility levels. Table 1 summarises the number of permits available per dwelling type under the draft RPPP. Table 1: Number of Permits Available per Dwelling Number of dwellings

Single dwelling on a lot Higher density developments built prior to 8 November 2010 Higher density developments built after 8 November 2010, where there are no more than 4 dwellings on the lot Higher density developments built after 8 November 2010, where there are 5 or more dwellings on the lot

Residential Parking Permits Up to 2

Visitor Parking Permits Up to 2

Maximum # of Permits

Up to 2

Up to 1

Not eligible for parking permits

How Much Will Permits Cost?

Ordinary Meeting of Council - 22 February 2016

Page 22

DRAFT RESIDENTIAL PARKING PERMIT POLICY cont’d Residential and Visitor parking permit fees are set annually as part of Council’s annual budget. The draft RPPP proposes to amend the parking fee structure. The current permit fees and the proposed fees are shown in Table 2.

Table 2: Current and Proposed Parking Permit Fees Permit Type Current Fee Proposed Fee First Residential Permit $25 per annum Free Second Residential Permit $40 per annum $40 per annum First Visitor Permit $40 per annum $80 per annum* Second Visitor Permit $60 per annum $100 per annum *It is proposed Concession Card Holders and Disabled Parking Permit Holders will be eligible for a reduced fee ($10 per annum) for the first Visitor Permit. Where Does The Permit Allow You To Park? The draft RPPP proposes to shift from the current street-based permit system (i.e. permits allow holder to park on a specified street) to an area based system. This approach would use suburb boundaries, arterial roads, sub-arterial roads, collector roads and natural features such as rivers and parks to form area boundaries. This approach would provide greater clarity to where permit holders are able to park, and allow greater flexibility in managing local parking demand. Permits would allow the holder to park on-street and overstay timed restrictions of one hour or greater outside residential frontages within the specified zone area, or within a permit zone outside a residential frontage within the specified zone or as otherwise indicated on the parking sign. CONSULTATION Current permit holders, residents and the wider community will be invited to provide feedback on the draft document over a one month period (23 February 2016 – 18 March), through: -

Notification to current households currently within the scheme, The Banyule Website, including links to the draft RPPP, A consultation survey (to be available through the Banyule Website).

Comments and feedback on the draft RPPP received during this period will inform the final RPPP. The final RPPP is expected to be formally adopted by Council in April/May to allow for the permit renewal process at the end of the financial year. CONCLUSION The draft RPPP has been prepared after an extensive review process of the current parking permit policy and its operation. Further consultation is proposed to inform the final document. The RPPP will assist in managing the availability of on-street parking spaces in a given street or area through a Residential Parking Permit Scheme (RPPS).

Ordinary Meeting of Council - 22 February 2016

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4.2

Place – Sustainable Amenity and Built Environment

4.2

Place – Sustainable Amenity and Built Environment

DRAFT RESIDENTIAL PARKING PERMIT POLICY cont’d

ATTACHMENTS No.

Title

Draft Residential Parking Permit Policy 2016-2020

Ordinary Meeting of Council - 22 February 2016

Page 223

Page 24

4.3

VICTORIAN GOVERNMENT REVIEW OF THE NEW RESIDENTIAL ZONES

Author:

Andrea Meagher - Strategic Planner, City Development

File:

F2015/2715

Previous Items Council on 9 June 2015 (Item 4.6 - Update on the Neighbourhood Residential Zone) Council on 19 October 2015 (Item 4.3 - Victorian Government Review of the New Residential Zones) EXECUTIVE SUMMARY The Minister for Planning has committed to a review of the new residential zones by seeking submissions from Councils on the effectiveness of the new zones. On the 19 October 2015, Council made a submission to the Minister which outlined its satisfaction with the Residential Growth Zone and General Residential Zone, but highlighted some aspects of the Neighbourhood Residential Zone (NRZ) that should be reviewed, such as the way the mandatory controls can be varied in local schedules. In November 2015, the Minister appointed the Managing Residential Development Advisory Committee (MRDAC) to report on the application of zones that provide for residential development having regard to managing growth, proximity to transport and jobs, housing affordability and diversity. The MRDAC is now seeking submissions that respond to its Terms of Reference, the State of Play Report and a list of suggested improvements to the residential zones prepared by the Managing Residential Development Taskforce (the Taskforce). A draft submission has been prepared that reinforces the issues raised in Council’s previous submission and responds to the Residential Zones State of Play Report and List of Suggested Changes. In particular, it acknowledges the list of suggested improvements address the fundamental concerns Council has with the NRZ. RECOMMENDATION That Council: 1.

Lodge a submission to the Victorian Government’s review of the Residential Zone which recommends: a) A review of the Neighbourhood Residential Zone with locally tailored schedules; b) Greater weight given to key design tools used to achieve better residential development; c) A streamlined planning scheme amendment process and clarity around the strategic work required to prepare amendments to the residential zones; and

Ordinary Meeting of Council - 22 February 2016

Page 25

4.3

Place – Sustainable Amenity and Built Environment

4.3

Place – Sustainable Amenity and Built Environment

VICTORIAN GOVERNMENT REVIEW OF THE NEW RESIDENTIAL ZONES cont’d

d) State Government monitoring of the effectiveness of the Residential across Metropolitan Melbourne in order to find a uniform approach to applying local variations. 2. Presents its submission at a Directions Hearing in March 2016. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”. BACKGROUND Early in 2015, the Minister for Planning revealed that the state government would undertake a review of the residential zones introduced by the previous Minister. The Minister said he wanted to consult with Councils about how the zones are working. In August 2015, the Minister invited feedback on the effectiveness of the new residential zones. In October 2015, Council advised the Minister that it was generally satisfied with the application of the new RGZ and the GRZ and their schedules and the mapped locations of the NRZ. Council did indicated that it had concerns with the operation of the NRZ, it mandatory controls, and the limitations on the application of local variations in any schedule to the NRZ. In mid December 2015, the Minister advised that the submissions received assisted in developing the Terms of Reference for the recently appointed Managing Residential Development Advisory Committee (MRDAC). (Attachment 1 MRDAC Terms of Reference) The MRDAC, with the support of the Taskforce, have prepared a Residential State of Play Report for each metropolitan subregion and a list of suggested improvements to the zones based on the advice received from all Councils. The MRDAC is now seeking further submissions from Council and key government bodies responding to the Terms of Reference of the MRDAC, the Residential State of Play Report and the list of suggested improvements to the residential zones. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria.

Ordinary Meeting of Council - 22 February 2016

Page 26

VICTORIAN GOVERNMENT REVIEW OF THE NEW RESIDENTIAL ZONES contâ&#x20AC;&#x2122;d The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues. DISCUSSION Council has already made a submission to the Minister on the review of the new residential zones. This submission outlined that Council was generally satisfied with the outcome achieved through Planning Scheme Amendment C100 for the application of the new RGZ and the GRZ and their schedules. These zones are now being applied effectively in the municipality and Council has no major concerns with the provisions of these two zones. The mapped locations of the NRZ that have been achieved are also considered satisfactory. The focus of the submission was on the operation of the NRZ, its mandatory controls, and the limitations on the application of local variations in any schedule to the NRZ. Review of the Current Application of the Zones Although insufficient time has passed to appreciate the full effect of the NRZ in Banyule, a preliminary review of the zone has revealed some concerns. The main concern is the mandatory controls within the zone, and the limitations on the application of local variations in NRZ schedules. As previous outlined to the Minister, the improvements relate primarily to the operation of the NRZ. This can be done by: 1. Incorporating some flexibility in the schedules that: a) includes a sliding scale for the maximum number of dwellings per lot, so that the dwelling number increases with an increasing lot size; or b) use a density approach for the maximum number of dwellings, for example 1 dwelling per 400sqm; and c) apply an exemption for the minimum lot size provision for medium density developments that comply with the maximum dwelling number provisions. It is also considered that: 2. The Victorian Government should look at strengthening the outcomes of Environmentally Sustainable Design and Liveable Housing through ResCode. The longer-term life cycle costs and benefits that come with ESD and Liveable design principles are important factors when considering housing affordability. 3. Council should continue to monitor the operation of the provisions in the zone and assess how well it aligns with other controls such as the Residential Neighbourhood Character Policy. 4. The Victorian Government should consider monitoring the effectiveness of the Residential Zones across Metropolitan

Ordinary Meeting of Council - 22 February 2016

Page 27

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Place â&#x20AC;&#x201C; Sustainable Amenity and Built Environment

4.3

Place – Sustainable Amenity and Built Environment

VICTORIAN GOVERNMENT REVIEW OF THE NEW RESIDENTIAL ZONES cont’d Melbourne as an ongoing action. This would benefit multiple Councils in finding a uniform approach to managing and applying local variations. Level of Evidence/Justification needed when Preparing Planning Scheme Amendments This review will result in greater clarity as to the level of evidence and strategic justification required to amend either the zone/schedules. Clarification as to the level of strategic work required to amend the NRZ and its schedule is welcomed. Recommended Improvements to the Residential Zones A list of suggested improvements has been prepared by the Taskforce. One of the lists outlines improvements that will form part of a VC Amendment with the following suggested outcomes proposed that relate to our submission:  Introduce the ability for flexible requirements to the maximum number of dwellings on a lot through a density scale;  Clarify and provide consistent building height exemptions in all residential zones;  Clarify and provide consistent transitional provisions in all residential zones; and  Clarify the exemption provisions relating to subdivision in the NRZ. There are other recommended changes that Council will need to seek clarification on, namely:  Allow for flood levels to be exempted from the maximum building height in the Neighbourhood Residential Zone  Clarify permit requirements for the construction or extension of one dwelling on a lot in the residential zones.  Allow local exemptions for building heights to be specified in the zone scheme and allow an existing building to be demolished and constructed to the predemolition height. The MRDAC is not seeking comments in relation these changes. That said, Council welcomes the commitment of the State government to improve the operation of the residential zones and acknowledges that many of Council’s concerns may be addressed by the preparation of this VC Amendment and welcomes the opportunity to comment and seek clarification of any changes to the suite of Residential Zones developed through this process. NEXT STEPS A submission on the Review of the Residential Zones has been drafted for lodgement on the 29 February 2016. Some refinements may be required, but the message to the State Government will be:  A review of the NRZ with locally tailored schedules is required;  Greater weight needs to be given to key design tools used to achieve better residential development;  A streamlined planning scheme amendment process and clarity around the strategic work required to prepare amendments to the residential zones should be developed; and

Ordinary Meeting of Council - 22 February 2016

Page 28

Place – Sustainable Amenity and Built Environment

4.3

VICTORIAN GOVERNMENT REVIEW OF THE NEW RESIDENTIAL ZONES cont’d  State Government monitoring of the effectiveness of the Residential across Metropolitan Melbourne is required in order to find a uniform approach to applying local variations. Council will be required to present its submission at Directions Hearing to be held in mid March 2016. CONCLUSION Whilst further analysis of the NRZ is required to determine the opportunities to improve this zones effectiveness, the opportunity to work with the State Government to develop a suite of tools that can use to achieve some flexibility in the schedules to the Residential zones is supported ATTACHMENTS No.

Title

Managing Residential Development Advisory Committee - Terms of Reference Draft Response - Managing Residential Development

Ordinary Meeting of Council - 22 February 2016

Page 237 255

Page 29

5.1

Participation – Community Involvement in Community Life

COMMUNITY DEVELOPMENT GRANTS PROPOSAL

Author: Giovanna Savini - Manager Youth & Family Services, Community Programs File:

F2014/306

EXECUTIVE SUMMARY Council distributes $250,000 annually through its Community Development Grants (CDG) program. This includes $50,000 for the Environmental Sustainability Grants. In addition, it manages and administers the various trust grants on behalf of Greensborough, Montmorency/Eltham and Watsonia Returned Services League (RSL’s). Council’s approach to managing and implementing its grants program has been developed over years of reflective learning on its experience of being a grant maker. The community grants process is a means by which Council can address community needs through the provision of funding to local groups, agencies and individuals. Grants are an investment in the community, strengthening community organisations and building bridges between these groups and Council. As part of this continuous improvement program, the programming and distribution of the various grant pools has been enhanced to better respond to community need. The revised grant streams will include one combined RSL grant round per annum, one major CDG funding round per annum and a rapid response equipment grant pool offered throughout the year.

RECOMMENDATION That Council: Implements the current Grants Guidelines for an annual Community Development Grant Round, an annual Returned Services League (RSL) Grant Round and a year round rapid response Equipment Grant pool to commence in 2016 calendar year.

Ordinary Meeting of Council - 22 February 2016

Page 31

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COMMUNITY DEVELOPMENT GRANTS PROPOSAL cont’d BACKGROUND Council distributes $250,000 annually through its Community Development Grants (CDG) program. This includes $50,000 for the Environmental Sustainability Grants. In addition, it manages and administers the various trust grants on behalf of Greensborough, Montmorency/Eltham and Watsonia RSLs. This year’s RSL’s grants pool is a total of $400,000. Since 2014 the CDG pool has been distributed to the community via two funding rounds generally opening in July and February each year. In addition Council administer an annual RSL grant round. The Banyule community is well supported by active residents who resource a broad range of programs and services. These community groups are the backbone of a healthy community and without their input Council would struggle to provide the range of services that are currently available. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues. CURRENT SITUATION Council’s approach to managing and implementing its grants program has been developed over years of reflective learning on its experience of being a grant maker. The community grants process is a means by which Council can address community needs through the provision of funding to local groups, agencies and individuals. Grants are an investment in the community, strengthening community organisations and building bridges between these groups and Council. As part of this continuous improvement program, the programming and distribution of the various grant pools has been enhanced to better respond to community need. The revised grant streams and categories compliment both Council and RSL grant pools to increase efficiencies across all funding, reduce community confusion and improve community access to ‘high demand’ funding opportunities by re-establishing one combined RSL grant round per annum, one major CDG funding round per annum and a rapid response grant pool offered throughout the year responding to small equipment grant needs. Applications for all grant pools will still be assessed in accordance with respective grant pool guidelines ensuring fair and equitable allocation of grant funding. See attached the Community Development Grants Guidelines, Banyule Equipment Grants Guidelines and RSL Grant Guidelines.

Ordinary Meeting of Council - 22 February 2016

Page 32

Participation â&#x20AC;&#x201C; Community Involvement in Community Life

5.1

COMMUNITY DEVELOPMENT GRANTS PROPOSAL contâ&#x20AC;&#x2122;d TIMELINES The revised grant distribution model allows for a more timely response to meeting community need. The below table outlines the annual grant pool distribution: Annual Grant Pool

May-July

Aug-Sep

Council CDG

$150K

Opens May Closes June

Panel August Present Sep

Enviro Grants

$50K

RSLs

$ varies

Equip Grant

$50K

Oct-Dec

Jan-April

Opens Oct Closes Nov

Panel Jan/Feb Present Mar/April

Avail throughout year from Feb - Nov

CONCLUSION The expansion of the Community Development Grants would be considered an excellent opportunity for many groups and organisations across Banyule. Traditionally it has been a very successful program that has assisted many organisations and groups with many programs and services that has benefited the Banyule community.

ATTACHMENTS No.

Title

1 2

Community Development Grant Guidelines RSL Grant Guidelines

269 281

Equipment Grant Guidelines

287

Ordinary Meeting of Council - 22 February 2016

Page

Page 33

6.1

PROPOSED LEASES FOR MONTMORENCY, ROSANNA AND IVANHOE BOWLING CLUBS

Author:

Jeanette Kringle - Property Co-ordinator, City Development

Ward:

Various

File:

F2013/1248 x F2013/1249 x F2013/1251

Previous Items Council on 30 November 2015 (Permission to commence statutory procedures) EXECUTIVE SUMMARY Montmorency Bowling Club Inc currently operates from Council-owned land at 12-28 Mountain View Road Montmorency. Ivanhoe Bowling Club Inc currently operates from Council-owned land at 9 John Street Ivanhoe and Rosanna Bowling Club Inc currently operates from Council-owned land at 1-9 Strasborg Road Rosanna (Clubs). The former Eltham and Heidelberg Councils leased the land and improvements at these locations to the Clubs under separate leases. These leases have now expired. The proposal, which is to enter into new leases with the three Clubs, has triggered the need to give public notice under section 190 of the Local Government Act 1989 (Act). In accordance with section 190 of the Act, public notice was given in the “Heidelberg Leader” on 12 January 2016 and “Diamond Valley Leader” on 13 January 2016, with the public invited to make submissions on the proposal in accordance with section 223 of the Act. The submission period closed at 5:00pm on 10 February 2016. No submissions were received in relation to the lease to the Montmorency and Rosanna Bowling Clubs. One submission was received in relation to the lease to the Ivanhoe Bowling Club. The purpose of this report is for Council to consider the written submission received and to hear from the submitter who requested to be heard in support of their written submission. The submitter has been advised that Council will hear from submitters at its Ordinary Meeting of 22 February 2016. This report also seeks Council’s decision on the granting of leases to Montmorency and Rosanna Bowling Clubs for the term of five (5), with no further term, for the commencing rent of $104.00 per annum plus GST and annual CPI increments. RECOMMENDATION That: 1.

Having complied with sections 190 and 223 of the Local Government Act 1989: a.

by giving public notice in the “Heidelberg Leader” on 12 January 2016 and “Diamond Valley Leader” on 13 January 2016; and

by providing an opportunity to those who have requested to be heard at Council’s Ordinary Meeting of 22 February 2016 to be heard at that meeting; and

Ordinary Meeting of Council - 22 February 2016

Page 35

6.1

Performance - Use Our Resources Wisely

6.1

Performance - Use Our Resources Wisely

PROPOSED LEASES FOR MONTMORENCY, ROSANNA AND IVANHOE BOWLING CLUBS cont’d c.

by recording that one (1) submission was received;

Council grants, to Montmorency Bowling Club Inc and Rosanna Bowling Club Inc, a lease of the Council-owned land and improvements currently occupied by those clubs at 12-28 Mountain View Road, Montmorency and 1-9 Strasbourg Road Rosanna respectively, for the term of five (5) years at the commencing rent of $104.00 per annum plus GST and annual CPI increments. 2.

The necessary documentation to effect the leases to the Montmorency Bowling Club Inc and the Rosanna Bowling Club Inc be signed and sealed at the appropriate time.

Council consider the submission received and hear from the submitter in respect of Council’s intention to lease part of the land and improvements at 9 John Street Ivanhoe to the Ivanhoe Bowling Club Inc.

At its Ordinary Meeting on 7 March 2016, Council determine the granting of the proposed lease of part of the land and improvements at 9 John Street Ivanhoe to the Ivanhoe Bowling Club Inc, noting that one (1) submission was received and that this submission was considered and the submitter heard by Council at its Ordinary Meeting on 22 February 2016.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “develop and deliver best value services and facilities”. BACKGROUND Montmorency Bowling Club Inc currently operates from Council-owned land at 12-28 Mountain View Road Montmorency. Ivanhoe Bowling Club Inc currently operates from Council-owned land at 9 John Street Ivanhoe and Rosanna Bowling Club Inc currently operates from Council-owned land at 1-9 Strasborg Road Rosanna (Clubs). The Clubs have operated from the respective premises over a period of many years. Aerial plans showing the locations of each of the premises are shown in Figures 1, 2 and 3. The former Heidelberg and Eltham Councils leased the land and improvements at the above locations to the Clubs under separate leases. These leases have now expired.

Ordinary Meeting of Council - 22 February 2016

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6.1

PROPOSED LEASES FOR MONTMORENCY, ROSANNA AND IVANHOE BOWLING CLUBS cont’d

Figure 1: Location of Montmorency Bowling Club

Figure 2: Location of Ivanhoe Bowling Club

Ordinary Meeting of Council - 22 February 2016

Page 37

6.1

Performance - Use Our Resources Wisely

PROPOSED LEASES FOR MONTMORENCY, ROSANNA AND IVANHOE BOWLING CLUBS cont’d

Figure 3: Location of Rosanna Bowling Club HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with the Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter. In particular, Section 20 provides that “A person must not be deprived of his or her property other than in accordance with law”. It is considered that the subject matter does not raise any human rights issues. Any person who considers they have been deprived of their rights may make a submission in accordance with Section 223 of the Act with respect to a proposal to grant a lease. LEGAL CONSIDERATION The proposal to enter into the new leases triggered the need to give public notice under section 190 of the Act. Public notice of the proposal was given in the “Heidelberg Leader” on 12 January 2016 and “Diamond Valley Leader” on 13 January 2016, with the public invited to make submissions on the proposal in accordance with section 223 of the Act. The submission period closed at 5:00 pm on 22 February 2016, with one submission being received.

Ordinary Meeting of Council - 22 February 2016

Page 38

Performance - Use Our Resources Wisely

6.1

PROPOSED LEASES FOR MONTMORENCY, ROSANNA AND IVANHOE BOWLING CLUBS cont’d SUBMISSION RECEIVED The submission received related to the proposal to grant a lease to the Ivanhoe Bowling Club Inc. The submitter, being an existing co-tenant at 9 John Street Ivanhoe seeks an alteration to the proposed “lease plan” to reduce the common area shared with the Ivanhoe Bowling Club Inc. The proposed alteration to the “lease plan” will not affect access to and around the bowling club building but will simply allow recognition of the existing circumstances. The co-tenants have agreed to the proposed alteration to the “lease plan” and clarified the following: 1. Any fence constructed must be of a permeable material preferably black chain wire mesh; 2. The tennis club will be responsible for the cost of supply, installation or future maintenance of the fence; 3. The tennis club will be responsible for maintenance of the reduced size common area; 4. The bowling club will be responsible for payment of utility costs (water and electricity)associated with the tennis club toilets; 5. The bowling club and the tennis club must not use the common area for storage purposes. CURRENT SITUATION The giving of public notice does not obligate Council to approve the proposal to grant the lease. It is merely an invitation to the public to make a submission in respect to the proposal. Given that no submissions to the proposal were received in relation to the proposal to grant leases to the Montmorency Bowling Club Inc and the Rosanna Bowling Club Inc, it is now appropriate for Council to decide whether or not to grant a new lease to those clubs. In relation to the proposal to grant a lease to the Ivanhoe Bowling Club Inc, despite the agreement reached between co-tenants, the submission must still be considered by Council. Following the consideration of the written submission, and hearing from the submitter, Council must decide at a future meeting whether or not to grant a lease to that club. CONCLUSION The proposal to grant a new lease to Montmorency Bowling Club Inc and Rosanna Bowling Club Inc for the term of five (5) years, for an annual rental of $104.00 plus GST and annual CPI increments, should be supported. Having considered the written submission received, and heard from the submitter, Council must now fix the date, time and venue at which it will make its determination, on whether or not to grant a lease to the Ivanhoe Bowling Club Inc.

Ordinary Meeting of Council - 22 February 2016

Page 39

6.1

Performance - Use Our Resources Wisely

PROPOSED LEASES FOR MONTMORENCY, ROSANNA AND IVANHOE BOWLING CLUBS contâ&#x20AC;&#x2122;d Council should support the proposal to decide on whether or not to grant a Lease to the Ivanhoe Bowling Club Inc at its Ordinary Meeting on 7 March 2016. ATTACHMENTS Nil

Ordinary Meeting of Council - 22 February 2016

Page 40

6.2

PROPOSED LEASE TO THE SCOUT ASSOCIATION OF AUSTRALIA, VICTORIAN BRANCH

Author:

Andrea Turville - Property Officer, City Development

Ward:

Various

File:

F2013/1262

Previous Items Council on 21 September 2015 (To initiate statutory procedures) Council on 14 December 2015 (Clarification of maintenance and to initiate statutory procedures) EXECUTIVE SUMMARY The Scouts Association of Australia Victorian Branch (Scouts), many years ago, constructed a number of scout hall buildings on Council-owned land within the municipality. The former Heidelberg, Diamond Valley and Eltham Councils leased the land, on which the buildings were constructed, to the Scouts under separate leases. These leases have now expired. The proposal, which is to enter into a new lease for the term of five (5) years, has triggered the need to give public notice under section 190 of the Local Government Act 1989 (Act). In accordance with section 190 of the Act, public notice was given in the “Heidelberg Leader” on 12 January 2016 and “Diamond Valley Leader” on 13 January 2016, with the public invited to make submissions on the proposal in accordance with section 223 of the Act. The submission period closed at 5:00 pm on 10 February 2016 with no submissions being received. The new lease will provide for the leasing of Council-owned land currently occupied by existing scout halls located at: Yandell Reserve Rossi Park Chelsworth Park Willinda Park AK Lines Reserve Telfer Reserve De Winton Park Donaldsons Creek Reserve Petrie Park Alma Play Park

37 St Helena Road, Greensborough 48 Ford Street, Ivanhoe 18 Irvine Road, Ivanhoe 21A Talbot Street, Greensborough 10 Peters Street, Watsonia 20 Noorong Avenue, Bundoora 1 Grove Road, Rosanna 49 Hawker Street, Ivanhoe 16 Mountain View Road, Montmorency 10 Para Road, Lower Plenty

This report seeks Council’s decision on the granting to the Scouts, with respect to ten sites referred to above, a lease for the term of five (5) years with no further term for the commencing rent of $1,040 per annum plus GST and annual CPI increments.

Ordinary Meeting of Council - 22 February 2016

Page 41

6.2

Performance - Use Our Resources Wisely

6.2

Performance - Use Our Resources Wisely

PROPOSED LEASE TO THE SCOUT ASSOCIATION OF AUSTRALIA, VICTORIAN BRANCH cont’d RECOMMENDATION That: 1. Having complied with sections 190 and 223 of the Local Government Act 1989: a. by giving public notice in the “Heidelberg Leader” on 12 January 2016 and “Diamond Valley Leader” on 13 January 2016; and b. by providing an opportunity to those who have requested to be heard at Council’s Ordinary Meeting of 22 February 2016 to be heard at that meeting; and c. by recording that no submissions have been received; Council grants to The Scouts Association of Australia, Victorian Branch, a lease of the Council-owned land currently occupied by existing scout halls located at: Yandell Reserve Rossi Park Chelsworth Park Willinda Park AK Lines Reserve Telfer Reserve De Winton Park Donaldsons Creek Reserve Petrie Park Alma Play Park

37 St Helena Road Greensborough 48 Ford Street Ivanhoe 18 Irvine Road Ivanhoe 21A Talbot Street Greensborough 10 Peters Street Watsonia 20 Noorong Avenue Bundoora 1 Grove Road Rosanna 49 Hawker Street Ivanhoe 16 Mountain View Road Montmorency 10 Para Road Lower Plenty

for the term of five (5) years commencing on 1 July 2015, for an annual rental of $1,040 per annum plus GST and annual CPI increments. 2.

The necessary documentation to effect the lease be signed and sealed at the appropriate time.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “develop and deliver best value services and facilities”. BACKGROUND The Scouts Association of Australia Victorian Branch (Scouts), many years ago, constructed a number of scout hall buildings on Council-owned land within the municipality. The former Heidelberg, Diamond Valley and Eltham Councils leased the land on which the buildings were constructed to the Scouts under separate leases, which have now expired.

Ordinary Meeting of Council - 22 February 2016

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PROPOSED LEASE TO THE SCOUT ASSOCIATION OF AUSTRALIA, VICTORIAN BRANCH cont’d

The Council-owned land currently occupied by existing scout halls are located at: Yandell Reserve Rossi Park Chelsworth Park Willinda Park AK Lines Reserve Telfer Reserve De Winton Park Donaldsons Creek Reserve Petrie Park Alma Play Park

This matter was first presented to Council for consideration in July 2015, but was subsequently deferred pending a meeting with the Scouts so that Council could better understand the property management plans and the future of the sites. The meeting was subsequently held and the Scouts’ approach to property management and future plans are now clearer. The Scouts remain conscious and agreeable to all maintenance responsibilities and will continue to work with local scout groups to service their requirements. However, in lieu of preparing individual leases, it is proposed that the leases be consolidated into one lease for the term of five (5) years commencing 1 July 2015. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter. In particular, Section 20 provides that “A person must not be deprived of his or her property other than in accordance with law”. It is considered that the subject matter does not raise any human rights issues. Any person who considers they have been deprived of their rights may make a submission in accordance with Section 223 of the Act with respect to a proposal to grant a lease. LEGAL CONSIDERATION The proposal to enter into a new lease triggered the need to give public notice under section 190 of the Act. Public notice of the proposal was given in the “Heidelberg Leader” on 12 January 2016 and “Diamond Valley Leader” on 13 January 2016, with the public invited to make submissions on the proposal in accordance with section 223 of the Act. The submission period closed at 5:00 pm on 22 February 2016, with no submissions being received.

Ordinary Meeting of Council - 22 February 2016

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PROPOSED LEASE TO THE SCOUT ASSOCIATION OF AUSTRALIA, VICTORIAN BRANCH contâ&#x20AC;&#x2122;d CURRENT SITUATION The giving of public notice does not obligate Council to approve the proposal to grant the lease. It is merely an invitation to the public to make a submission in respect to the proposal. Given that no submissions to the proposal have been received, it is now appropriate for Council to decide whether or not to grant the lease. CONCLUSION In light of the above, the proposal to grant to the Scouts a new lease for the term of five (5) years commencing on 1 July 2015, for an annual rental of $1,040 per annum plus GST and annual CPI increments, should be supported.

ATTACHMENTS Nil

Ordinary Meeting of Council - 22 February 2016

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6.3

QUARTERLY FINANCIAL MANAGEMENT REPORT FOR PERIOD ENDED 31 DECEMBER 2015

Author:

Tania O'Reilly - Manager Finance & Procurement, Corporate Services

File:

F2015/3465

EXECUTIVE SUMMARY The Quarterly Financial Management Report for December 2015 is presented in accordance with section 138 of the Local Government Act 1989 which requires quarterly statements to Council on the budgeted revenue and expenditure for the financial year with the actual revenue and expenditure to date. Operational Performance: Banyule City Council (BCC) has forecast to deliver an operating surplus of $1.92m. The operating surplus is $1.26m higher than the previous quarter figure and represents a projected reduction against the adopted budget of $0.81m (2015/2016: $2.73m). Banyule City Council has reported a deficit in grants commission (financial assistance grants) revenue in the current year of $2.47m. This is a significant contributor to the yearly forecast being below budget. $2.29m of this amount was received and reported in the previous financial year. A greater than budgeted net gain on the disposal of assets of $2.45m has assisted in offsetting some of the activities identified during the year that have had an impact on the operating surplus. The unfavourable variances in materials, contracts and services expense and loss of rental income are associated with the disposal of assets. After considering these costs the adjusted net gain on disposal is significantly reduced to below $1m. Key variances are explained throughout the report under each activity type. Capital Works and Initiatives Performance: At the end of December 2015 a total of $10.29m excluding committals has been spent on capital works and initiatives against the approved year to date budget of $18.48m (includes carry-forward projects). Capital Works and Initiatives planned spend for the year is projected to be $48.97m (12% below budget). This is lower than previous quarter figure and represents a reduction of $7.8m. The reduction in forecast against budget is due to projects being carried forward into the next financial year(s). Specific adjustments are $4.48m spend related to the Greensborough Office Accommodation capital project and $2.7m budgeted project spend related to the Basketball Court capital project (Banksia Secondary College) -

Ordinary Meeting of Council - 22 February 2016

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QUARTERLY FINANCIAL MANAGEMENT REPORT FOR PERIOD ENDED 31 DECEMBER 2015 cont’d RECOMMENDATION That the Quarterly Financial Management Report for the period 31 December 2015 be received. CITY PLAN This report is in line with Council’s City Plan objective to "manage our financial resources in a sustainable manner". BACKGROUND The Quarterly Financial Management report comprises a review of the current performance against year to date budget, full year budget and full year forecast. FINANCIAL PERFORMANCE – for the period ending 31 December 2015:

YEAR TO DATE (YTD) VARIANCE The current year to date (YTD) surplus for the quarter ending 31 December 2015 is tracking below YTD budget by $5.08m. Income is currently 8.43% unfavourable to budget and expenditure is 8.23% favourable to budget. The December 2015 YTD variances have been investigated by each department and a forecast adjustment reported as deemed necessary by the managers. A number of the categories compared to budget can be attributed to temporary adjustments such as unpaid invoices for December 2015 and other timing variances such as property sales (Net Gain on Disposal). Business Units will continue to ensure that any evident saving is captured within the full year forecasts where they are considered a permanent adjustment. Ongoing inquiries throughout the year are required across some specific areas where the YTD trend is inconsistent with the forecast movement. Materials, Contracts, and Services costs are currently $3.3m favourable YTD against budget. The Capital Initiatives forecast of $8.29m is mainly contained within this category and underspend of approved projects in the current year may be carried forward into future years. A full year forecast adjustment has therefore not been made for these projects. Other favourable YTD variances will continue to be assessed for potential full year savings against budget. Refer Attachment No. 1: Profit and Loss Summary and Graphs for all YTD movements.

Ordinary Meeting of Council - 22 February 2016

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QUARTERLY FINANCIAL MANAGEMENT REPORT FOR PERIOD ENDED 31 DECEMBER 2015 contâ&#x20AC;&#x2122;d FULL YEAR FORECAST VARIANCES Banyule City Council (BCC) has forecast to deliver an operating surplus of $1.92m. The 2015/2016 adopted budget is for an operating surplus of $2.73m. The variance is $1.26m higher than the previous reported quarter and represents a full year projected operating surplus reduction against budget of $0.81m. The significant contributors to the movement in the operating surplus against budget are: Unfavourable variance in Grants & Subsidies â&#x20AC;&#x201C; Recurrent: 50% of the Financial Assistance Grants for 2015/16 were paid to Banyule in June 2015 by the Victoria Grants Commission. This represented $2.29m reported as income in 2014/15 in accordance with the Legislative reporting requirements and Accounting Standards. Favourable variance in Net Gain on Disposal of Assets of $2.54m offset by a reduction in Rental Income of $252k, and additional expenses within the category Materials, Contracts and Services expense related to the sale of the properties of $716k and settlement claims of $500k. In addition, the Victoria Grants Commission has been allocated a grant payment where all increases have been frozen for 3 years (2014/2015; 2015/2016 and 2016/2017). Banyule receives an allocation based on a number of measures. The allocation for 2015/2016 is less than expected by 4% mainly as a result of lower population growth against the Victorian average. This represents a shortfall to budget of $184,567 ($180,434 based on estimated data provided in June 2015 and an additional $4,133 adjustment upon notification of the actual payments to be made during the year). Explanations for key movements, variances since September 2015 report and other less significant variances are identified further within this report. Quarterly forecast movement (September 2015 to December 2015) During the quarter ended December 2015 the forecast variance for both income and expenditure has increased by $2.57m (favourable) and $1.31m (unfavourable) respectively. A net favourable movement of $1.26m against the full year forecast. The contribution for the quarter to the forecast is as a result of better than projected proceeds from property sales of $1.17m this is offset by additional disposal costs related to these properties of $633k. Funding of the Greensborough Office has been reallocated from the capital budget to the operational budget. This is currently forecast to be approximately $384k. Investment income is forecast to surpass budget by $446k, as will open space contributions $607k, supplementary income $172k and user fee and charges from better than budgeted use of our recreational facilities $192k, additional building inspections, and income from bins and Rethink Education programs $109k. Employee benefits has moved against budget by an additional $330k for the quarter. This net movement is primarily due to the need for additional resources as required to meet demand within Development Planning and Home and Community Care Services.

Ordinary Meeting of Council - 22 February 2016

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QUARTERLY FINANCIAL MANAGEMENT REPORT FOR PERIOD ENDED 31 DECEMBER 2015 cont’d Employee benefit costs are also sometimes offset against the need for contractors and positions are not always back filled with the aim to manage this cost against budget. KEY FULL YEAR (FY) FORECAST VARIANCES ANALYSIS – DECEMBER 2015 The below key variances of significance for consideration are as follows: *figures provided are rounded to the nearest $’000 - small rounding differences exist across various categories

INCOME

The total full year income forecast compared to annual budget reflects a favourable movement of $1.42m (1.06%). Details are noted below.

Description General Rates & Charges

Annual Budget $’000 (89,555)

Forecast $’000 (89,939)

Variance $’000 384

(Movement from September: $172k favourable)

Favourable movements: o

Additional $384k from supplementary rates due to a number of long term developments within the municipality now reaching completion.

Description Grants & Subsidies – Recurrent

Annual Budget $’000 (13,737)

Forecast $’000 (11,193)

Variance $’000 (2,543)

(Movement from September: $60k unfavourable)

Unfavourable movements: o

Victoria Grants Commission payment of $2.29m was received last year (2014/2015) which has resulted in an unfavourable movement for the current financial year. This amount represents 50% of the Financial Assistance Grants for 2015/16, which was reported as income in 2014/15 in accordance with the Legislative reporting requirements and Accounting Standards.

Child Care Centres: $91k due to delay in completion of additional room in Child Care Morobe Street; although partially offset by greater than budgeted grant income of $58k from Joyce Avenue (the full impact includes the movements in user fees and charges). A reduction in employee benefit costs has been forecast to manage the reduction in income.

Health and Aged Services: $75k grant funding is less than budgeted.

Ordinary Meeting of Council - 22 February 2016

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QUARTERLY FINANCIAL MANAGEMENT REPORT FOR PERIOD ENDED 31 DECEMBER 2015 cont’d Description Grants & Subsidies - Non-Recurrent

Annual Budget $’000 (526)

Forecast $’000 (595)

Variance $’000 69

(Movement from September: $69k favourable)

Favourable movements: o

$69k favourable variance due to several Gov’t Grants received that were not budgeted (TAC, VicHealth Walk to School, and Department of Justice).

Description User Fees & Charges Income

Annual Budget $’000 (16,427)

Forecast $’000 (16,923)

Variance $’000 497

(Movement from September: $118k favourable)

Favourable movements: o

$319k due to increased income and revised contract negotiated for WaterMarc (Refer also contributions income where an offset of $269k is also reported. Net impact on income is $50k favourable).

$109k due to additional income from larger bins and education programs in Waste Management area.

$192k favourable variance from Recreation Centres including Ivanhoe Aquatic, Banyule Netball Stadium, and Sport Grounds.

Unfavourable movements: o

$60k due to delivered meals reduction in services. A reduction in contractor costs has been reported within materials, contracts and services.

Child Care Centres: $94k reduction in user fees has been forecast due to Childcare Joyce Avenue low utilization and the delay in completion of additional room in Child Care Morobe Street. (Refer also to grants & subsidies recurrent income for the full impact)

Ordinary Meeting of Council - 22 February 2016

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QUARTERLY FINANCIAL MANAGEMENT REPORT FOR PERIOD ENDED 31 DECEMBER 2015 cont’d

Description Statutory Fees & Charges

Annual Budget $’000 (6,860)

Forecast $’000 (6,955)

Variance $’000 95

(Movement from September: $95k favourable)

Favourable movements: o

$95k favourable variance from Building Control due to additional building inspections.

Description Interest income

Annual Budget $’000 (1,618)

Forecast $’000 (2,105)

Variance $’000 486

(Movement from September: $446k favourable)

Favourable movements: o

$486k due to greater funds available upon which to invest. This is attributed to proceeds from the sale of properties and prepaid grant funding. Investment rates remain low.

Description Rental Income

Annual Budget $’000 (1,926)

Forecast $’000 (1,674)

Variance $’000 (252)

(Movement from September: $nil)

Unfavourable movements: o

$252k due to sale of 55 Main Street Greensborough which was not budgeted to be sold.

Description Contributions Income

Annual Budget $’000 (3,094)

Forecast $’000 (3,346)

Variance $’000 252

(Movement from September: $607k favourable)

Favourable movements: o

$749k favourable due to higher than expected open space contributions.

Unfavourable movements: o

$269k unfavourable WaterMarc profit share (Refer also user fees and charges income where an offset of $319k is also reported. Net impact on income is $50k favourable).

Ordinary Meeting of Council - 22 February 2016

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QUARTERLY FINANCIAL MANAGEMENT REPORT FOR PERIOD ENDED 31 DECEMBER 2015 cont’d o

$250k unfavourable Stormwater Management plan which was incorrectly budgeted as additional income. Description

Net Gain on Disposal Of Infrastructure, Properties, Plant & Equipment Income

Annual Budget $’000 (310)

Forecast $’000 (2,762)

Variance $’000 2,452

(Movement from September: $1.17 favourable)

Favourable movements: o

$2.45m due to known variations as at December 2015 in the budgeted expected sale proceeds, written down value and/or timing related to properties held for sale.

EXPENDITURE The total full year expenditure forecast compared to annual budget reflects an unfavourable movement of $2.24m (1.69%). Details are noted below.

Description Employee Benefits

Annual Budget $’000 58,302

Forecast $’000 58,936

Variance $’000 (634)

(Movement from September: $330 unfavourable)

Favourable movement: o

$102k adjustment to salaries due to the delay in the completion of an additional room in Child Care Morobe Street. (Refer also to grants & subsidies recurrent income and users, fees & charges).

$140k has been reported across a number of business units as a favourable variance related to not filling of vacant position temporarily or backfill of staff when acting in other positions. Other reductions in employee benefits have been offset by an increase in contractor costs. This interim limited cover of staff has supported the divisional realignments noted below. Further savings in this area are anticipated over the next 6 months.

Unfavourable movements: o

Divisional realignment $192k – This is anticipated to be a short term net effect where increased costs projected for 2015 and 2016 will be partially offset from savings in other areas across Corporate Services within the same calendar year. The outputs from the realignment will be monitored to ensure benefits are realised in the longer term.

Ordinary Meeting of Council - 22 February 2016

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QUARTERLY FINANCIAL MANAGEMENT REPORT FOR PERIOD ENDED 31 DECEMBER 2015 cont’d o

Development Planning Unit $264k due to additional planning resources as authorised by Council.

Health and Aged Services: $249k includes Home & Community Care $186k and Personal Care $63k salaries & travel related cost higher than the adopted budget. A partial offset is noted in materials, contract & services expense of $68k for this additional resourcing. Net impact on surplus position is $181k unfavourable).

Reallocation of the costs associated with the Municipal Emergency Management Plan $60k from contractor costs.

Description Materials, Contracts & Services

Annual Budget $’000 37,386

Forecast $’000 38,983

Variance $’000 (1,598)

(Movement from September: $1m unfavourable)

Unfavourable movements: o

$500k for settlement of claim for 2 properties in Heidelberg Heights.

Council approved budget submission on environmental projects - $89k to be funded from reserves.

Sale of properties cost $716k which will be offset by capital sale proceeds reported within the category above ‘Net Gain on Disposal of Assets’ currently reported at $2.45m favourable variance to budget.

$306k unbudgeted property legal costs associated with the disposal of a Council asset. As a consequence a positive result will be achieved through the sale of the land. These costs will be offset against the net gain on sale of assets.

$384k expenses related included in the overall budget for Capital expenditure - Project Greensborough Office Accommodation – split between capital and operating costs of the project.

$144k increase in contractor cost in the areas Parking Management ($74k) and Building Control ($70k).

Favourable movement: o

Insurance premium on property and public liability $284k, as a result of a change of insurer after a competitive procurement process was undertaken.

$106k identified savings in Capital Initiatives within Construction Management Capital Works.

Ordinary Meeting of Council - 22 February 2016

Page 52

QUARTERLY FINANCIAL MANAGEMENT REPORT FOR PERIOD ENDED 31 DECEMBER 2015 cont’d o

$75k savings in green waste due to dryer weather conditions.

$68k Home & Community Care contractor cost. (Refer also salaries expense where an offset of $186k unfavourable is also reported. Net impact on income is $118k unfavourable).

Reallocation of the costs associated with the Municipal Emergency Management Plan $60k to employee costs.

$45k due to costs associated with Australian Post postage charges increasing from 1 January 2016.

The balance of the unfavourable movements is from various minor projects. CAPITAL WORKS AND INITIATIVES: Refer attachment 2 – Capital Works & Initiatives Summary – December 2015. OTHER KEY INFORMATION Council Investments The official cash rate as set by the RBA is currently 2.00% which has been stable since 6 May 2015 (down from 2.25%). Council is placing its investments in Term Deposits with major and second tier banks. Despite the low interest rates Council’s investments have continued to be held in high rated short term Bank Term Deposits. Currently the Term Deposits are earning a weighted average of 2.86% as at 31 December 2015. Council cash and cash equivalent investment comparison:

Ordinary Meeting of Council - 22 February 2016

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QUARTERLY FINANCIAL MANAGEMENT REPORT FOR PERIOD ENDED 31 DECEMBER 2015 cont’d

Note: Restricted Funds includes restricted funds and funds subject to future intended allocations

Term deposits are all held with A1+ and A2 rated banks in accordance with the current investment policy. (Standard & Poor’s Short Term Rating.) Last year school site sales generated an additional $23.6m, unexpended grants and contributions of $3.38m (included Victoria Grants Commission income received early of $2.29m in 2014/2015). As such the cash balances are expected to reduce when the Greensborough office accommodation project and other capital projects are further advanced. Competitive rates are actively sort. Tier 2 banks are, however, becoming less competitive and rolling of funds is anticipated to move away from smaller providers to larger providers. The second rate instalment was issued in early November 2015, due 30 November 2015. The cash-flow generated for the month was approximately $17.1m. Fossil Fuel Divestment: In line with the Council report item 3.2 ‘Fossil Fuel Divestment’ on the 9 November 2015 Council Agenda reaffirmed Council’s commitments to clean energy through its investments. The paper stated that the City of Banyule has no direct investment (Shareholdings) in any fossil fuel companies or fossil fuel aligned companies. Council has committed to not directly invest in any fossil fuel or fossil fuel aligned companies into the future. Changes have now been made changes to Banyule City Council’s Investment Policy.

Ordinary Meeting of Council - 22 February 2016

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QUARTERLY FINANCIAL MANAGEMENT REPORT FOR PERIOD ENDED 31 DECEMBER 2015 cont’d Days Outstanding – Creditors / Debtors Rates Outstanding: Rate debtors include general rates, municipal charge, additional waste service charges and Fire Services Property Levy (FSPL) balances. For the 2015/2016 year Banyule City Council has levied in total $102.20m in rates revenue (including Fire Services Property Levy and supplementary charges) of which the total outstanding amount is $46.65m*. *includes arrears, interest and legal charges The outstanding balance as at 30/12/2015 of $46.65m is consistent with our expectation and in-line with previous years’ trends. The second instalment was due on 30 November 2015 and overdue notices issued on 8 December 2015.  3rd Instalment – 28 February 2016  4th Instalment – 31 May 2016 Refer attachment 3 – Comparison of Rates Debtors Outstanding

Ordinary Meeting of Council - 22 February 2016

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6.3

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QUARTERLY FINANCIAL MANAGEMENT REPORT FOR PERIOD ENDED 31 DECEMBER 2015 contâ&#x20AC;&#x2122;d Debtors Ratios â&#x20AC;&#x201C; Quarterly Update Accounts Receivable: The accounts receivable function of Council raises revenue and collects payments for Children's centres, HACC services, Health Department, leisure bookings, Banyule BPi and sundry accounts. (This function does not include revenue for Planning department, Animal registrations, BLFM, and parking infringements as these are currently decentralised). o

The current accounts receivable turnover ratio is 10.10 (31 December 2015), this is an increase from 9.49 (31 December 2014). Accounts receivable turnover ratio is a measure of how efficiently an organisation performs in converting its credit sales/services to cash. A high ratio is preferred as a low ratio indicates that collection of payments may be lagging. 12-month rolling period is the basis of the calculation.

The current accounts receivable days are 36.13 (December 2015), this is a decrease from 38.45 (31 December 2014). Receivable days is a measure of the average number of days that an organisation takes to collect revenue after a sale/service has been made. 12month rolling period is the basis of the calculation.

Creditors: all creditor invoices are paid within 30 days when received by accounts payable. Remaining invoices related to December 2015 will be keyed into the financial system and paid in the last week of January 2016. CONCLUSION The operating surplus forecast for the year is $1.92m against an approved budget of $2.73m. The operating surplus variance is $1.26m higher than the previous reported quarter and Banyule City Council will continue to improve administration and operating efficiencies to maintain a financial sustainable position.

ATTACHMENTS No.

Title

Profit and Loss Summary and Graph - 31 December 2015

289

Capital Works and Initiatives Report - 31 December 2015

291

Debtors Outstanding Charts - 30 September 2015

295

Ordinary Meeting of Council - 22 February 2016

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6.4

ASSEMBLY OF COUNCILLORS

Author:

Ellen Kavanagh - Governance Officer, Corporate Services

File:

F2015/337

6.4

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EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) b)

the subject of a decision of the Council or; subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES 1 Date of Assembly:

1 February 2016

Type of Meeting:

Councillor Briefing

Matters Considered:

Others Present:

1. Banyule Safe Travel Plan 2. Regional Trails Strategy 3. Possum Hollow Lease 4. Shop 48, The Mall – Harmony Centre 5. Grants Update 6. Dumped Rubbish Strategy 7. Bellfield Masterplan Steven Briffa Craig Langdon Tom Melican Jenny Mulholland Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Marc Giglio – Director Corporate Services Geoff Glynn – Director Assets & City Services Peter Benazic – Manager Parks & Gardens Jeff Parks – Open Space Planning Co-ordinator Giovanna Savini – Manager Youth & Family Services Russell Darling – Manager Operations Vincent King - Waste Management & Cleansing Co-ordinator Joseph Tabacco - Manager, Property & Economic Development Nil

Conflict of Interest:

Nil

Councillors Present:

Staff Present:

Ordinary Meeting of Council - 22 February 2016

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6.4

ASSEMBLY OF COUNCILLORS cont’d

Date of Assembly:

1 February 2016

Type of Meeting:

Councillor Briefing

Matters Considered:

Strategic Budget Discussions

Councillors Present:

Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Others Present:

Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Marc Giglio - Director Corporate Services Tania O’Reilly - Manager Finance & Procurement Nil

Conflict of Interest:

Nil

Date of Assembly:

8 February 2016

Type of Meeting:

Councillor Briefing

Matters Considered:

Items on the Council Agenda for the Ordinary Meeting of 8 February 2016 (excluding confidential items) as listed below: 1.1 1.3 2.1 4.1 4.2 4.3 4.4 4.5

4.6 6.1 6.2 6.3

Ordinary Meeting of Council - 22 February 2016

Petition for Parking Restrictions - Elphin Street, Ivanhoe, East of Waterdale Road Studley Road, Ivanhoe - Review of Parking Arrangements Fernside Avenue, Briar Hill - Children's Crossing Supervisor Renaming of Mental Health Reserve, Bundoora Traffic around Loyola College, Watsonia Port Phillip and Westernport Regional Flood Management Strategy Erection of boundary fencing at 4 Radio Drive, Viewbank Proposed Amendment of Planning Permit P589/2005 to include 'Packaged Liquor Licence' at 85-87 Silverdale Road, Eaglemont Ivanhoe Grammar School - Transition to Compliance Council Elections 2016 Preschool Leases - Commence statutory procedures Watsonia Pool Lease: 20 Liat Way, Greensborough

Page 58

ASSEMBLY OF COUNCILLORS cont’d 6.4 6.5 6.6

6.7 7.1 8.1 8.2 8.3 8.4 Councillors Present:

Staff Present:

Assembly of Councillors Items for Noting 7 Dudley Street, Ivanhoe - Proposed Discontinuance of RW053 and Sale of Land Hearing of Submissions 7 Flintoff Street, Greensborough - Proposed lease of car parking spaces Sealing of Documents New Pedestrian Crossing - Heidelberg Road, Ivanhoe, near The Boulevard Status of Closure of Myrtle Street, Linden Avenue and Forster Street, Heidelberg Heights Proposed closure of Commonwealth Bank Heidelberg West Reconciliation Week 2016

Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Marc Giglio – Director Corporate Services Gina Burden – Manager Governance & Communication Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Joseph Tabacco – Manager, Property & Economic Development Joel Elbourne – Manager, Urban Planning & Building Kellie O’Shea – Senior Governance Officer Ellen Kavanagh – Governance Officer

Others Present:

Nil

Conflict of Interest:

Jenny Mulholland – Item 1.2 (Not discussed in the Assembly)

Date of Assembly:

15 February 2016

Type of Meeting:

Councillor Briefing

Matters Considered:

1. Disability Review Communications Plan 2. Residential Parking Permits 3. Vic Roads Briefing on North Eastern Truck Curfew and Bolton Street Upgrade 4. Update on the Progress 2015/2016 Program 5. One Flintoff Project Update

Ordinary Meeting of Council - 22 February 2016

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6.4

ASSEMBLY OF COUNCILLORS cont’d 6. Budget Development Councillors Present:

Staff Present:

Others Present: Conflict of Interest:

Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Marc Giglio – Director Corporate Services Geoff Glynn – Director Assets & City Services James Kelly - Manager Assets & Infrastructure Tania O’Reilly - Manager Finance & Procurement Giovanni Savini – Manager Youth & Family Services Lisa Raywood - Manager Health & Aged Services Shawn Neilson - Community & Social Planner Daniel Kollmorgen – Manager Transport, Sustainability and Municipal Laws Bailey Byrnes - Transport Planning Team Leader Arun Chopra - Manager Capital Projects David Teague and Bryan Sherritt (VicRoads) Nil

RECOMMENDATION That the Assembly of Councillors report be received. ATTACHMENTS Nil

Ordinary Meeting of Council - 22 February 2016

Page 60

7.1

SEALING OF DOCUMENTS 22 FEBRUARY 2016

Author:

Ellen Kavanagh - Governance Officer, Corporate Services

File:

F2015/1774

7.1

Sealing of Documents

RECOMMENDATION That the Common Seal of the Banyule City Council be affixed to the Instrument of Authorisation for Allison Wood. The following documents require the affixing of the Common Seal of Council: PARTY\PARTIES: OFFICER: FILE NUMBER: DOCUMENT: BRIEF EXPLANATION:

Banyule City Council Ellen Kavanagh F2015/1774 Instrument of Authorisation Pursuant to section 224 of the Local Government Act 1989 a Council may appoint any person other than a Councillor to be an authorised officer for the purposes of the administration and enforcement of any Act, regulations or local laws which relate to the functions and powers of the Council. Officers who undertake the Statutory role of Planner and Planning Enforcement Officers require Authorisation pursuant to the Local Government Act and Planning and Environment Act. An authorised officer has the power to:  Demand the name and address of a person who has committed, or who the authorised officer reasonably suspects has committed or is about to commit, an offence against any Act, regulation or local law in respect of which he or she is appointed.  To enter land at any reasonable time and to enforce the Planning and Environment Act. The Instrument of Authorisation for Alison Wood requires the Council Seal.

ATTACHMENTS Nil

Ordinary Meeting of Council - 22 February 2016

Page 61

8.1

75TH ANNIVERSARY OF HEIDELBERG REPATRIATION HOSPITAL

Author:

Cr Craig Langdon

File:

F2016/745

8.1

Notice of Motion

TAKE NOTICE that it is my intention to move:

“That Council acknowledge and pay tribute to Austin Health’s Heidelberg Repatriation Hospital on its 75th Anniversary.”

Explanation The Heidelberg Repatriation Hospital has an established patronage of communities across Banyule and indeed Melbourne’s North. The “Repat” has provided medical and social support for Veterans and War Widows for 75 years and became part of Austin Health in 1995. In 1941 The Heidelberg Repatriation Hospital was known as the 115th Heidelberg Military Hospital operated by the Army, and onsite between 1942 and 1947 was the 6th RAAF Hospital. In 1947, The Hospital was handed over from the Army to the Repatriation Commission known as Repatriation General Hospital Heidelberg with the Commission transferring the Hospital to the state system in 1995. Banyule Council acknowledges the “Repats” proud history and wishes Austin Health, past administrators, staff and volunteers all the best for the 75th Anniversary celebrations.

CR CRAIG LANGDON OlympiaWard ATTACHMENTS Nil

Ordinary Meeting of Council - 22 February 2016

Page 63

8.2

BELL ST MALL IMPROVEMENTS

Author:

Cr Craig Langdon

File:

F2014/492

8.2

Notice of Motion

TAKE NOTICE that it is my intention to move:

â&#x20AC;&#x153;That Council consider as part of the 2016/17 budget considerations the following: (a) the removal of the existing and now dated statue at the Bell Street entrance of the Bell Street Mall. (b) the erection of 3 flag poles to fly the Official Flags of Australia comprising the Australian Flag, the Aboriginal Flag and the Torres Strait Islander Flag. The Australian Flag be located on the centre flag pole which is higher than the other two flag poles in line with protocol. The installation of the flag poles should make use of the existing lighting associated with the statues (to be removed). (c) the placement of a cenotaph type rock at the Tobruk Street entrance of the Bell Street Mall and an interpretive sign to commemorate the significance of the street naming within Heidelberg West. (d) that the current statue be offered as public art to any local community group or moved to an alternative location which may better suit it. (e) That Council seek confirmation from the Bell Street Mall Traders Association to undertake the proposed actions outlined aboveâ&#x20AC;?. Explanation The Bell Street Mall is without doubt the multicultural hub of Banyule Council with Traders sponsoring many events annually reflecting the locality's cultural diversity. While this is generally well received the history of the Mall's past is often being ignored. The Bell Street Mall was born out of the 1956 Melbourne Olympic Games and was very much the hub for the many returned solder's homes built in the area and the Office of Housing tenants which replaced many of the athletes in the very first Olympic Village. This basically European mix has been slowly replaced by many other cultures. The area is now accommodating many more indigenous people than in the past hence the flags would reflect this history.

Ordinary Meeting of Council - 22 February 2016

Page 64

BELL ST MALL IMPROVEMENTS contâ&#x20AC;&#x2122;d

The Bell Street Mall has always had an icon at the front entrance including a former sign in pastel colours which was erected sometime in the past (late 1950's or the early 1960's) and was removed in the late 1980's as part of the upgrade of the Bell Street Mall. The sign was replaced by the statues. In the mid 2000's when the statue was in a state of disrepair the original artist was re-employed by the Traders Association at a cost of $3,000 to repair the statue (this was approximately 10 years ago) and is now again in a state of disrepair. It should be noted that the former City of Heidelberg required the redevelopment of the Mall to have an iconic front entrance hence the flags would fulfil iconic requirement. This would be similar to the flags in Malahang Reserve. Australia is about to commemorate the 75th anniversary of The Battle of Tobruk. The 241 day siege commenced on 10th April 1941 and ended on 27th November 1941. It is one of the longest battles in British history. Over 14,000 Australian solders of the 9th Division and 18th Brigade of the 7th Division became known as "the Rats of Tobruk". Many of the streets within Heidelberg West reflect the battles and places within WW2. From Tobruk to Alamein and Perth (HMS Perth) to Catalina (aircraft which could land on the seas). This would also help assist reflecting the area's history both with the existing veteran community and those who moved in after the Olympic games.

CR CRAIG LANGDON OlympiaWard ATTACHMENTS Nil

Ordinary Meeting of Council - 22 February 2016

Page 65

8.2

Notice of Motion

ATTACHMENTS

2.2

Northern Region Trails Strategy Attachment 1 Attachment 2

4.2

Draft Residential Parking Permit Policy Attachment 1

4.3

Attachment 2

Managing Residential Development Advisory Committee Terms of Reference ....................................................................... 237 Draft Response - Managing Residential Development ................... 255

Community Development Grants Proposal Attachment 1 Attachment 2 Attachment 3

6.3

Draft Residential Parking Permit Policy 2016-2020........................ 223

Victorian Government Review of the New Residential Zones Attachment 1

5.1

Northern Region Trails Strategy - Part A (Main Report) ................... 68 Northern Region Trails Strategy - Part B (Appendices).................. 166

Community Development Grant Guidelines ................................... 269 RSL Grant Guidelines.................................................................... 281 Equipment Grant Guidelines.......................................................... 287

Quarterly Financial Management Report for Period Ended 31 December 2015 Attachment 1 Attachment 2 Attachment 3

Profit and Loss Summary and Graph - 31 December 2015............ 289 Capital Works and Initiatives Report - 31 December 2015 ............. 291 Debtors Outstanding Charts - 30 September 2015 ........................ 295

ORDINARY MEETING OF COUNCIL ON 22 FEBRUARY 2016 Page 67