Banyule City Council Minutes 9 May 2016 by Banyule City Council

Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 9 May 2016 commencing at 7.45pm

MINUTES

PRESENT ..............................................................................................................................3 APOLOGIES & LEAVE OF ABSENCE .................................................................................3 CONFIRMATION OF MINUTES.............................................................................................3 DISCLOSURE OF INTERESTS .............................................................................................3 10.1 Hawker Street .........................................................................................................4 1. PETITIONS......................................................................................................................5 1.1 Request for Council to fund the continuation of JETS Programs and Services........5 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ......................................7 2.1 Rushworth Street and Reeves Street, Watsonia - Possible Treatment Options.......7 2.2 Draft Child Youth and Family Plan 2016-2020 ........................................................7 2.3 2016-2017 Community Sports Infrastructure Fund Application Outcome ................8 2.4 Disability Review - Provision of services within the National Disability Insurance Scheme (NDIS) ......................................................................................9 3. PLANET – ENVIRONMENTAL SUSTAINABILITY .......................................................10 Nil 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT..............................10 4.1 Residential Parking Permit Policy 2016-2020........................................................10 4.2 Progress report for a Development Contribution Plan ...........................................12 4.3 Chandler Highway Widening.................................................................................12 4.4 Metropolitan Over-Dimensional Vehicle Routes ....................................................13 4.5 Draft Banyule Safe Travel Plan 2016 - 2026 .........................................................14 4.6 Watsonia Railway Station Infrastructure and Amenity Improvements....................15 4.7 54-62 Main Street, Greensborough - proposed mixed use development (P1024/2015) ........................................................................................................15 4.8 Proactive Enforcement of Replacement Tree Planting - Results ...........................22 4.9 Public Open Space Plan .......................................................................................23 4.10 Greensborough War Memorial Sculptures ............................................................24

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ...................25 5.1 Olympic Park - Sports Field Training Lights Upgrade............................................25 5.2 Seniors festival morning tea..................................................................................26 5.3 Defence Force School of Signals (DFSS) to exercise its right to march in Banyule City by Granting of Freedom of Entry (FOE)............................................26 6. PERFORMANCE - USE OUR RESOURCES WISELY..................................................27 6.1 Items for Noting ....................................................................................................27 6.2 Quarterly Financial Management Report - 31 March 2016 ....................................28 6.3 Assembly of Councillors........................................................................................29 6.4 Sale of 14A Bannerman Avenue, Greensborough ................................................33 7.1 Sealing of Documents...........................................................................................33 6.5 Extension for Banyule Support and Information Centre 's (BANSIC) use of 80 Hawdon Street until 31 July 2016..........................................................................34 7. SEALING OF DOCUMENTS .........................................................................................35 8. NOTICES OF MOTION..................................................................................................35 8.1 Spirit Walk Babarrbunin Beek ...............................................................................35 8.2 Managing amenity impacts and construction activity for large development sites ......................................................................................................................35 8.3 Safety and Amenity Improvements - Rosanna Road and Station Street, Rosanna ...............................................................................................................36 8.4 Dedication and launch of new reserve celebrating Margaret Heathorn OAM.........36 9. GENERAL BUSINESS ..................................................................................................37 9.1 Youth Summit .......................................................................................................37 9.2 Ivanhoe Ladies Golf Club – 80th Birthday Luncheon..............................................37 9.4 Aida Ivanhoe Girls’ Grammar School ....................................................................37 9.5 Duplication Of The Rosanna and Heidelberg Railway Line ...................................38 10. URGENT BUSINESS.....................................................................................................38 CLOSURE OF MEETING TO THE PUBLIC.........................................................................38

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

EXTENSION OF PUBLIC FORUM Resolution(CO2016/122) That the Public Forum be extended until 8.05pm. Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa

CARRIED

The Meeting opened at 8.08pm.

Acknowledgement of the Traditional Owner, the Wurundjeri willam people The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willam people.

Present Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican, Cr Jenny Mulholland. Apologies & Leave of Absence Nil

Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 18 April 2016 Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland

CARRIED

Disclosure of Interests Nil

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

CONSIDERATION OF URGENT BUSINESS ITEM 10.1 HAWKER STREET That Council consider an item of Urgent Business and that it be considered as the first item of Business. Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon

CARRIED

Explanation: There have been concerns raised about unlawful behaviour causing adverse amenity impacts and a disruption to the social cohesion in the vicinity of Hawker Street, Ivanhoe. Council, Victoria Police and the Department of Health and Human Services have been working together to combat the problems with a view to reduce the anti-social behaviour occurring and improve the amenity and safety of the area. Resolution (CO2016/123) That Council: 1.

Note that Councilâ&#x20AC;&#x2122;s Municipal Laws team has been working with Victoria Police, and the Department of Health and Human Services to enforce unlawful activities in the vicinity of Hawker Street, Ivanhoe.

Maintain its regular patrolling of Hawker Street, Ivanhoe, and surrounds, and continue to enforce Banyuleâ&#x20AC;&#x2122;s General Local Law No.1 (2015) in the area.

Write to Victoria Police and the Department of Health and Human Services requesting that they enforce the law and the terms and conditions that apply to tenants of public housing respectively within the vicinity of Hawker Street, Ivanhoe.

Write to appropriate Ministers and all local state members of parliament.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

1. PETITIONS 1.1

REQUEST FOR COUNCIL TO FUND THE CONTINUATION OF JETS PROGRAMS AND SERVICES

Ms Vita Ryan spoke to the item. EXECUTIVE SUMMARY A petition with 25 signatures has been received. The petition prayer is as follows: â&#x20AC;&#x153;We the residents of Banyule formally write to Council to raise our concerns and find a suitable solution for the continuation of the JETS Program and services.

JETS services provides a range of services and unique programs to youth including persons with disabilities. Programs have been running for several years do a diverse range of young people. Currently the future of JETS is uncertain which has implications for participants and also for a large number of persons seeking to obtain placement and services. We as parents and guardians of teenagers and young adults with disabilities bring to your attention the significant benefits that JETS services provides to participants and ask that the JETS program be financially supported by Banyule City Council with the intent that services can be continued in the future. For a modest investment by council, BCC shall be supporting a unique program that has serviced a diverse range of local residents. JETS provides a range services from ages 13 to 25 to over 40 participants and has been at maximum capacity for several years. All participants participate in achieving life, social and other goals that are not available from other programs or service providers. Many goals involve the development of social integration which is a significant step for many young people to feel connected with their wider community and work towards greater life skills. A significant benefit to JETS participants is continuation of activities which foster the social integration and lifelong learning approach, important aspects in people affected by significant disability. In addition JETS have due to demand for its services been unable to provide additional places for a significant number of youth in the area for some time. At the Banyule Disability and Inclusion Advisory committee meeting held on April 13th 2016, three major concerns were raised specific to the relevancy of the JETS program within NDIS, points raised are; 1.

no youth specific social programs for transition

the impact of change on vulnerable young people at a critical life stage

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

people are seeking one on one support in individual profiling and goal setting.

We therefore ask for BCC to explore options and financial support to provide for the continuation of services given the difficulty faced under current guidelines for the NDIS which limit the financial capacity of individual packages.â&#x20AC;? This petition has been received as the landscape of disability services in Australia is changing due to the introduction of the National Disability Insurance Scheme (NDIS) and associated disability reforms. Through the implementation of the NDIS, existing funding arrangements and service provision will undergo significant changes. This includes a direct impact on services currently provided by Council that are wholly or partially funded through other levels of government. Resolution (CO2016/124) That Council: 1.

Receives and notes the petition.

Strongly advocates to both the Department of Health and Human Services and the National Disability Insurance Agency for continued funding to support an extended transition period beyond December 2016 for current Jets Creative Arts clients until appropriate choices are available for Jets clients to receive similar services under the National Disability Insurance Scheme.

Writes to local Federal and State Members of Parliament advocating for continued funding support for the Jets Creative Arts Program.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT 2.1

RUSHWORTH STREET AND REEVES STREET, WATSONIA - POSSIBLE TREATMENT OPTIONS

EXECUTIVE SUMMARY At its meeting on 7 March 2016 Council resolved to investigate road safety concerns at the intersection of Rushworth Street and Reeves Street, Watsonia. Investigations found that the speed and volume of traffic in Rushworth Street are within acceptable limits and consistent with other local residential roads of similar status within the municipality. There are many locations in Banyule which have more significant traffic issues and have a higher priority for road safety consideration. Notwithstanding, due to the width and alignment of the intersection, modifications can be made to reduce the speed of turning vehicles and improve pedestrian facilities. It is proposed that alterations to the intersection layout be trialed using rubber kerbing and line marking, funded at a cost of $12,000 as part of the 2016-17 budget. Resolution (CO2016/125) That this item be deferred to a future meeting of Council. Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale

2.2

CARRIED

DRAFT CHILD YOUTH AND FAMILY PLAN 2016-2020

EXECUTIVE SUMMARY Council has worked with the local community and other key stakeholders to prepare the draft Child, Youth and Family Plan 2016 – 2020. This draft document has been prepared to give long-term strategic direction for the coordination and development of programs, activities, services and facilities to support children, youth and families across the 0 – 25 years age continuum in the municipality. The draft Child, Youth and Family Plan 2016 – 2020 has been shaped by community input and local expertise. Information collected through consultation to date has been used to develop the Plan’s objectives as well as the supporting strategic directions and actions. The draft is now ready for further community consultation. Responses to the draft will help inform a final Child, Youth and Family Plan. Resolution (CO2016/126) That Council 1.

Approve the draft Child Youth and Family Plan 2016 – 2020 for consultation until 6 June 2016.

Receive a further report on 11 July 2016, to consider the consultation received and adopt the final Child Youth and Family Plan 2016 – 2020.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

CARRIED 7

MINUTES ORDINARY MEETING OF COUNCIL

2.3

9 MAY 2016

2016-2017 COMMUNITY SPORTS INFRASTRUCTURE FUND APPLICATION OUTCOME

EXECUTIVE SUMMARY The Community Sports Infrastructure Fund (CSIF) for 2016-2017 was released on 19 July 2015. At the meeting of 19 October 2015, Council resolved to endorse seven (7) projects, based on the best fit with the grant funding criteria and the potential to address the highest community need. The following four (4) applications were successful: • • • •

Minor Facilities: Cyril Cummins Reserve Hockey Pitch Replacement Female Friendly Facilities: Ivanhoe Park Pavilion Redevelopment Female Friendly Facilities: Olympic Park - Kelly Pavilion Change Rooms Redevelopment. Planning: Regional Paddle Sports Centre Feasibility (Manningham CC lead)

The following four (3) applications have not been successful: • • •

Major Facilities: N.J Telfer Reserve Precinct Redevelopment Planning: Sub- Regional High Ball Court and Soccer Facility Plan Planning: Main Yarra Trail Bridge Feasibility Study

The four successful projects will result in $2,615,138M of community asset upgrades and development. Banyule City Council will be required to fund $1,832,638M for the four (4) projects. An allocation of $555,000 is required as matching funding for three of the projects within the 2016/17 draft budget. The matching allocation of $1,277,638 for Ivanhoe Park Pavilion has already been allocated in the 2014/15 and 2015/16 financial years. The 2016/17 CSIF will fund $337,500 towards the project through State Government funding and $445,000 will be provided from local clubs and external organisations. On 12 April, the Minister for Sport John Eren also officially opened the 2017-2018 Community Sports Infrastructure Fund. Officers will provide a further briefing to Council regarding potential projects which meet the selection criteria within the 2017-2018 Community Sports Infrastructure Fund in May. Resolution (CO2016/127) That Council 1.

Note the outcome of the funding applications within the 2016-2017 Community Sports Infrastructure Fund (CSIF).

Confirm the allocation of $555,000 within the draft 2016/17 Budget for the matching funding requirement for the three following projects: a. b. c.

Cyril Cummins Reserve Hockey Pitch Replacement ($450,000) Olympic Park - Kelly Pavilion Change Rooms Redevelopment ($100,000) Regional Paddle Sports Centre Feasibility - Manningham CC lead ($5,000)

Note the funding contribution of $100,000 from the Community Sports Infrastructure Fund (CSIF) towards Ivanhoe Park Pavilion redevelopment.

Inform all stakeholders regarding the outcome of the funding applications.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

Note the time frames regarding the 2017-2018 Community Sports Infrastructure Fund.

Writes to local members of Parliament to advocate for a review of the funding ratios for the Community sports infrastructure funding to allow for increased State Government funding towards future projects.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon

2.4

CARRIED

DISABILITY REVIEW - PROVISION OF SERVICES WITHIN THE NATIONAL DISABILITY INSURANCE SCHEME (NDIS)

EXECUTIVE SUMMARY Council has been conducting a review of its disability services in preparation for the introduction of the National Disability Insurance Scheme (NDIS) in Banyule from July 1st 2016. The NDIS will directly impact the funding Council currently receives for some of its Disability Services. The review has been designed to assist Council to identify how it best supports people with a disability into the future within a NDIS environment. Council is required to decide whether it registers as a NDIS scheme provider. This report outlines the key considerations that have emerged from the review and presents recommendations related to Council’s ongoing role in supporting people with a disability. Some of the key considerations in deciding whether to register as a provider include: • • •

Council’s most effective role in supporting people with a disability the increased cost to Council of providing services within the NDIS whether Council is placed to be a specialist provider of its current disability services within an NDIS environment

The report recommends that Council not register as a National Disability Insurance Scheme service provider. Resolution (CO2016/128) That Council; 1.

Not register as a National Disability Insurance Scheme service provider.

Assist the transition of current Home and Community Care clients that will be eligible for the National Disability Insurance Scheme through the support of a dedicated transition officer.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

Continue to expand its core role to reduce barriers, advocate for and increase the inclusion of people with a disability in community life, including through; advocating to Department of Health and Human Services (DHHS) and the National Disability Insurance Agency (NDIA) for the continuation of the MetroAccess program and furthering Council’s partnership with the Brotherhood of St Laurence in the delivery of Local Area Coordination services within the National Disability Insurance Scheme.

Write to the Federal and State Minister noting no funding has been available to Local Government to support the transition to NDIS and seek support for funding.

Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti

CARRIED

3. PLANET – ENVIRONMENTAL SUSTAINABILITY Nil

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1

RESIDENTIAL PARKING PERMIT POLICY 2016-2020

Mr Roger Fyfe, Ms Robyn Roberts, Ms Fiona Millar and Ms Caroline Long spoke to the item. EXECUTIVE SUMMARY The Residential Parking Permit Policy 2016-2020 (RPPP) provides the framework to manage the availability of on-street parking spaces in residential areas through a Residential Parking Permit Scheme. This allows residents and their visitors a greater opportunity to park in areas of high demand, in accordance with the key directions set out in the policy. The RPPP defines who is eligible for a parking permit, the type and number of parking permits available, where permits allow holders to park, and the cost of parking permits. The RPPP includes an expansion of the eligibility requirements to allow new medium density developments (no more than four dwellings on a lot) access to parking permits, the introduction of a free residential parking permit and the introduction of a residential permit area system, which will allow permit holders to park on-street within a defined area. Consultation on the RPPP was conducted during March 2016, with 101 submissions received. A multi-signatory letter with 159 signatures was also received during the consultation period. A varied response both for and against the RPPP across a number of themes was received, including commentary on the provision of trader and staff parking permits, limiting non-residential parking within residential streets and the concerns on the introduction of a new residential permit area system. The feedback highlighted the importance of parking to the community, and the wide range of views on how parking within the municipality should be managed. In consideration of the feedback received, the wording of the RPPP has been updated and the residential parking permit areas have been further refined to ensure that each parking permit area does not promote relocating parking from one location within the parking permit area to another location.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

Cr Rick Garotti left the Chamber at 8.46pm. Cr Jenny Mulholland left the Chamber at 8.47pm. Cr Jenny Mulholland returned to the Chamber at 8.49pm. Cr Rick Garotti returned to the Chamber at 8.53pm. Cr Mark Di Pasquale left the Chamber at 9.07pm. Cr Mark Di Pasquale returned to the Chamber at 9.08pm. Resolution (CO2016/129) That Council: 1.

Adopts the Banyule Residential Parking Permit Policy 2016-2020 (Attachment 1 of this report) with the following adjustments to Appendix A â&#x20AC;&#x201C; Residential Permit Area Map: (a) dividing Area 43 into two new areas with a new boundary along Stradbroke Avenue; (b)

dividing Area 51 into two new areas, with a new boundary along Studley Road;

(c)

dividing Area 55 into two new areas, with a new boundary along Green Street;

(d)

the areas be re-numbered.

Implements the Banyule Residential Parking Permit Policy 2016-2020 as of 1 July 2016.

Promotes the new policy to explain changes to the public including the preparation of a brochure, details on the Council web site and an article in the Banyule Banner.

Thanks submitters for their comments and feedback on the Residential Parking Permit Policy 2016-2020.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

CARRIED

MINUTES ORDINARY MEETING OF COUNCIL

4.2

9 MAY 2016

PROGRESS REPORT FOR A DEVELOPMENT CONTRIBUTION PLAN

Mr Dennis O’Connell spoke to the item. EXECUTIVE SUMMARY Investigation is continuing for a Development Contribution Plan (DCP) in Banyule. By reserving the right for the final 2016/17 budget and future capital budgets to be considered for a future DCP, Council will be able to continue analysis for a future DCP to consider these budgets. Resolution (CO2016/130) That Council reserves the right for the final 2016/17 budget, and budgets for future years, to be considered for a future Development Contributions Plan. Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland

4.3

CARRIED

CHANDLER HIGHWAY WIDENING

Mr Dennis O’Connell spoke to the item. Cr Mark Di Pasquale left the Chamber at 9.58pm. EXECUTIVE SUMMARY The State Government made an announcement on 28 January 2016 that it will adopt VicRoads’ recommendation on widening Chandler Highway, Alphington which includes a new six lane bridge over the Yarra River on the west side of the existing bridge. Council has received letters from both Yarra City Council and Darebin City Council advising of their respective Council resolutions against the proposal. The scope of the project appears to be inconsistent with the objectives of the Transport Integration Act (2009) and Banyule’s Integrated Transport Plan, as such it is considered reasonable to request a review of the project scope and an investigation of the concerns raised by both the Yarra City Council and Darebin City Council.

Cr Mark Di Pasquale returned to the Chamber at 10.00pm. Resolution (CO2016/131) That Council: 1.

Writes to the Yarra City Council and Darebin City Council acknowledging their respective resolutions on the proposed widening of Chandler Highway, Alphington including the new six lane bridge over the Yarra River; and

Writes to the Minister for Roads and Road Safety in relation to the six lane Chandler Highway proposal:

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

Identifying that it is inconsistent with the philosophy of the Banyule Integrated Transport Plan which looks to prioritise walking cycling and public transport over private cars and minimise any road widening in support of private cars; and

Seeking a review of the scope of the project with the concerns raised Yarra City Council and Darebin City Council being fully investigated and considered.

Call for a briefing from the State Government seeking full detail designs before any decision.

Notes concerns by Cities of Yarra and Darebin however given the traffic impacts on Banyule, Council cannot give its support at this time.

Ask Local State members of Parliament for their position on this matter.

Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa

4.4

CARRIED

METROPOLITAN OVER-DIMENSIONAL VEHICLE ROUTES

Mr David Mulholland and Ms Natasha Reifschneider spoke to the item. EXECUTIVE SUMMARY VicRoads is seeking Council endorsement of Victoria’s revised Over-Dimensional vehicle network to include Metropolitan Ring Road, Greensborough Highway, Rosanna Road, and Banksia Street. Formally recognising Rosanna Road as an Over-Dimensional Route is inconsistent with VicRoads efforts to alleviate Rosanna Road residents’ concerns and Council’s position regarding the provision of a direct orbital route from the Metropolitan Ring Road to Eastlink to reduce through traffic and improve safety and amenity concerns in Banyule, particularly Rosanna Road. Resolution (CO2016/132) That Council: 1.

Writes to VicRoads confirming that it does not endorse Greensborough Highway, Rosanna Road and Banksia Street being included in VicRoads’ revised OverDimensional vehicle network.

Seek community interest in proposing a committee of local residents to serve as a focus group in the development of an action plan which should include the Mayor and any interested Councillors. The Chair to be a Councillor.

As part of finalising the 2016/17 budget Council consider an appropriate amount of funds to mount a campaign similar to the City of Whittlesea as they achieved a positive result for the community in regards to a railway project.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

Writes to VicRoads and the Minister for Roads and Road Safety requesting the development of a North-East Link as a direct orbital route from the Metropolitan Ring Road to Eastlink to cater for over-dimensional vehicles and reduce through traffic in Banyule.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

CARRIED

ADJOURNMENT OF MEETING Resolution (CO2016/133) That the Meeting be adjourned for a short break. Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa

CARRIED

The Meeting was adjourned at 10.34pm, and resumed at 10.44pm.

4.5

DRAFT BANYULE SAFE TRAVEL PLAN 2016 - 2026

EXECUTIVE SUMMARY Council has worked with the local community and other key stakeholders to prepare the draft Banyule Safe Trave Plan. This draft document has been prepared to give long-term direction to safe travel in the municipality. The draft Banyule Safe Travel Plan has been shaped by community input and local expertise. Information collected through consultation to date has been used to develop the planâ&#x20AC;&#x2122;s vision and themes, as well as the supporting strategic directions and actions. The draft is now ready for further consultation. Responses to the draft will help inform a final Banyule Safe Trave Plan. The final document will provide an overall framework to address safe travel issues, and create a more accessible, safe, liveable and sustainable community. Resolution (CO2016/134) That Council: 1.

Approve the draft Banyule Safe Travel Plan for consultation for a four (4) week period.

Receive a further report to consider feedback and submissions received during the consultation period and adopt the final Banyule Safe Travel Plan.

Moved: Cr Rick Garotti Seconded: Cr Tom Melican

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

4.6

9 MAY 2016

WATSONIA RAILWAY STATION INFRASTRUCTURE AND AMENITY IMPROVEMENTS

EXECUTIVE SUMMARY At its meeting on 18 April 2016, Council sought a report outlining the costs of undertaking a survey of local residents to identify opportunities for potential improvements to Watsonia Railway Station to assist in future advocacy for the improvements including the installation of a lift, improvements to toilet facilities and bicycle facilities. Watsonia Railway Station is a State Government asset managed by Metro Trains under a PTV lease. It is a premium station with ramp access to the central platform. The Station has good access from the arterial road and bicycle networks and forms a very significant link in Banyuleâ&#x20AC;&#x2122;s transport network. Toilet facilities are provided on the platform and PTV is currently constructing a new Parkiteer bicycle parking cage. The likely cost for resources associated with conducting a survey of local residents in Watsonia, Watsonia North, Bundoora and Yallambie to determine potential improvements is estimated to be $23,000. Resolution (CO2016/135) That Council: Notes that Watsonia Railway Station is owned by the State Government and managed by Metro Trains under a PTV lease. Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale

4.7

CARRIED

54-62 MAIN STREET, GREENSBOROUGH - PROPOSED MIXED USE DEVELOPMENT (P1024/2015)

Mr Kevin Biaggini spoke to the item. EXECUTIVE SUMMARY It is proposed to construct a mixed use development across 9 levels including 45 dwellings, residential building (63 serviced apartments), 2 office tenancies (including a bank), restaurant and 3 retail tenancies, reduction in car parking and use of the land for a residential building. The height of the building would exceed the preferred height by at least 11 metres at the front of the site and reduction of 39 car parking spaces is proposed. It is considered that the proposal, in its current form, should not be supported. However, in response to the concerns raised, the applicant has provided a concept plan which reduces the height of the building by 2 levels and sets the upper level further from the street frontage to ensure that what is viewed within the street is substantially compliant with the preferred height. In addition, the revised concept includes an additional basement level for car parking and reduces the number of dwellings and serviced apartments therefore seeking a smaller reduction in onsite car parking. The revised concept also introduces more appropriate materials and colours, consistent with the objectives of the Main Street precinct within the Activity Centre Zone.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

On this basis a permit should be granted but acknowledging the extent of car parking reduction, the applicant should be required to make a contribution towards street scape improvement works in the locality to enhance the pedestrian experience along Main Street which is recognised as a Key Pedestrian Area within the Greensborough Activity Centre. Resolution (CO2016/136) That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, resolves that a Planning Permit be issued in respect of Application No. P1024/2015 for the construction of a mixed use development across 9 levels including 34 dwellings, residential building (42 serviced apartments), office tenancy (including a bank), cafĂŠ and retail tenancies, reduction in car parking waiver of loading requirements and use of the land for a residential building at 54-62 Main Street GREENSBOROUGH subject to the following conditions: 1.

Before the use and development permitted by this permit starts, amended plans to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of the permit. The plans must be drawn to scale with dimensions and three copies must be provided. The plans must be generally in accordance with the advertised plans submitted on 8 October 2015 but modified to show: (a)

The plans modified to accommodate the changes provided in the concept plans provided 19 January 2016 and 4 April 2016 including: (i)

A reduction in the height of the building by two levels;

(ii)

A recession of level 6 on the east and west elevations;

(iii)

The provision of three basement levels and at least 53 car parking spaces;

(iv)

The use of more earthy tones and colours, particularly on the front elevation;

(b)

The provision of at least 8m2 of outdoor space for each dwelling (measured inside the balcony) with a minimum depth of 1.6 metres;

(c)

An appropriately sized area for the storage of hard waste ready for collection in a convenient location with easy access from Grimshaw Lane to the satisfaction of Council;

(d)

An amended Sustainable Design Assessment which achieves at least a pass score for the Water category within the BESS assessment;

(e)

Engineering plans showing a properly prepared design with computations for the internal drainage and method for of disposal of stormwater from all roofed areas and sealed areas including: (i)

The connection to the Council nominated legal point of discharge.

Landscaping Plan 2.

The development permitted by this permit must not be commenced until a satisfactory detailed landscaping plan is submitted to and approved by the Responsible Authority. Such plan must be prepared by a person suitably qualified or experienced in landscape design and shall include: (a)

A schedule of all plants including the botanical names and location and size at maturity of such plants including planting within balconies or any vertical gardens;

(b)

Location, details and cross section drawings of all Water Sensitive Urban Design features in accordance with the endorsed Sustainable Design Assessment and STORM report, with reference to connection details on the engineering plans.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

Secondary Consent 3.

The development as shown on the endorsed plans or described in the endorsed documents must not be altered or modified except with the written consent of the Responsible Authority.

Prior to occupation 4.

Unless otherwise agreed in writing by the Responsible Authority the proposed development must not be occupied until:(a)

The parking area(s) shown on the endorsed plan(s) have been constructed to the requirements and satisfaction of the Responsible Authority;

(b)

The landscape areas shown on the endorsed plans have been planted to the requirements and satisfaction of the Responsible Authority;

(c)

Drainage works have been undertaken and completed to the requirements and satisfaction of the Responsible Authority; and

(d)

The bicycle parking area and end-of-trip facilities are made available for residents and commercial tenants.

(e)

The submission and approval of a Waste Management Plan in accordance with condition 11 of this permit.

(f)

Basement and under-croft lighting is installed in accordance with the relevant Australian Standards.

(g)

The contribution set out in condition 14 is provided.

Maintenance and Urban Design 5.

The walls of the development on the boundary of adjoining properties must be cleaned and finished in a manner to the satisfaction of the Responsible Authority.

Any air-conditioning or cooling units, condensers and the like located on balconies must be concealed to the satisfaction of the Responsible Authority.

All pipes (except down-pipes), fixtures, fittings and vents servicing any building on the site must be concealed in service ducts or otherwise hidden from external view to the satisfaction of the Responsible Authority.

All telecommunications and power connections (where by means of a cable) and associated infrastructure to the land must be underground to the satisfaction of the Responsible Authority.

Unless otherwise agreed in writing by the Responsible Authority, the landscaping areas shown on the endorsed plans must be used for landscaping and no other purpose and any landscaping must be maintained to the satisfaction of the Responsible Authority, including that any dead, diseased or damaged plants are to be replaced.

Graffiti prevention measures 10.

Any walls or spaces accessible to the public must be treated in accordance with Safer Design and CPTED (Crime Prevention Through Environmental Design) Principles. Where appropriate the following measures must be implemented to the satisfaction of the Responsible Authority: (a)

textured or rough services that make it difficult to apply graffiti;

(b)

permeable fencing instead of solid walls;

(c)

buildings with high-density, low absorbency materials;

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

11.

9 MAY 2016

(d)

anti-graffiti coating to protect the surface when building or revitalising the walls (including faรงade);

(e)

sensor lighting and/or enhanced surveillance to deter graffitists;

(f)

the break up of large surfaces to minimise the canvas available for graffitists; and

(g)

measures to make surfaces less liable to graffiti.

The permit holder/occupier must promptly remove or obliterate any graffiti on the subject site which is visible to the public and keep the site free from graffiti at all times to the satisfaction of the Responsible Authority.

Waste Collection 12.

Prior to the commencement of the development, an amended Waste Management Plan prepared by a suitably qualified person must be submitted to and approved to the satisfaction of the Responsible Authority. Such plan must specify that collection is to be by way of private contractor and detail: (a)

Reflects the approved plans including number of dwellings and serviced apartments;

(b)

How waste and recycling materials are to be managed within the site and collected from the subject site;

(c)

Anticipated frequency, hours and duration of collection(s) having regard to the areas provided for bin storage.

(d)

How bin storage areas will be maintained to ensure there is no unreasonable emission of odour or noise;

Once approved, this management plan must be adhered to by the owner(s), permit holder(s) and operator(s) of the dwellings at all times unless otherwise approved by the responsible authority. 13.

No receptacles for any form of rubbish or refuse (other than public waste bins) may be placed or allowed to remain in view from a public road or thoroughfare and odour must not be emitted from any such receptacle(s) so as to cause offence to any person(s) outside the subject land.

Section 173 Agreement 14.

Unless otherwise agreed in writing by the Responsible Authority, prior to the commencement of the development, the owner of the land at 54-62 Main Street GREENSBOROUGH must enter into an agreement with the Responsible Authority pursuant to Section 173 of the Planning and Environment Act 1987 to the satisfaction of the Responsible Authority and such agreement must state: (a) The owner acknowledges that all waste collection from the land will be carried out by a private provider. Contribution (b) A cash payment in-lieu of providing a full complement of car parking must be provided. The contribution details are as follows: (i)

The amount to be provided is for a reduction in 52 car parking spaces on site;

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

(c)

9 MAY 2016

The owner agrees that and will bring to the attention of all tenants or employees of the development on the subject site that there should be no expectation of obtaining permanent car parking, whether or not, in the vicinity of the development hereby approved and that there will not be any entitlement to on street parking by way of parking permits. Tenants and employees are encouraged to utilise alternative means of transport.

A memorandum of the Agreement is to be entered on title and the cost of the preparation and execution of the Agreement and entry of the memorandum on title is to be paid by the owner. Construction Management Plan 15.

Before the development starts, a construction management plan must be prepared and submitted to the Responsible Authority for approval. The plan must be to the satisfaction of the Responsible Authority. Once approved, the plan must be implemented to the satisfaction of the Responsible Authority. The plan must address the following issues: (a)

measures to control noise, dust and water runoff;

(b)

prevention of silt or other pollutants from entering into the Councilâ&#x20AC;&#x2122;s underground drainage system or road network;

(c)

the location of where building materials are to be kept during construction;

(d)

site security;

(e)

maintenance of safe movements of vehicles to and from the site during the construction phase;

(f)

on-site parking of vehicles associated with construction of the development;

(g)

wash down areas for trucks and vehicles associated with construction activities;

(h)

cleaning and maintaining surrounding road surfaces;

(i)

maintenance of access along the full length of the laneway

Once approved, this management plan will be endorsed to be read in conjunction with all other endorsed documents and must be adhered to by the owner(s), permit holder(s) and operator(s) of any use at all times unless otherwise approved by the Responsible Authority. Car Parking Management Plan 16

Unless otherwise agreed in writing, prior to the commencement of the use hereby approved, a Car Park Management Plan must be prepared and approved to the satisfaction of the Responsible Authority. Such a plan must clearly identify, although is not limited to outlining: (a)

Unless otherwise agreed in writing, parking must be allocated as follows: (i)

The 14 spaces on basement level 1 for short term parking

(ii)

16 spaces on basement level 2 for the serviced apartments and managed using a valet system.

(iii)

One space to each of the commercial and retail tenancies;

(iv)

9 spaces allocated to 9 of the two bedroom dwellings;

(v)

9 spaces allocated to 9 of the one bedroom dwellings;

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

(b)

Details of any warning light / boom gate systems etc. to control and manage the movement of vehicles in the basement.

(c)

Details as to how it will be brought to the attention of prospective purchasers that occupants of the dwellings or commercial premises on the land have no entitlement to on-street or off-street parking by way of a resident or trader vehicle parking permit.

Car Parking / Access 17

Areas set aside for the parking of vehicles together with the aisles and access lanes must be properly formed to such levels that they can be utilised in accordance with the endorsed plans and must be drained and provided with an all weather seal coat. The areas must be constructed, drained and maintained in a continuously useable condition to the satisfaction of the Responsible Authority.

Areas set aside for the parking and movement of vehicles as shown on the endorsed plan(s) must be made available for such use and must not be used for any other purpose.

The boundaries of all car spaces, access and egress lanes and the direction in which vehicles should proceed along the access lanes must at all times be clearly indicated on the ground to the satisfaction of the Responsible Authority.

Vehicular access or egress to the subject land from any roadway or service lane must be by way of a vehicle crossing constructed in accordance with Council’s Vehicle Crossing Specifications to suit the proposed driveway(s) and the vehicles that will use the crossing(s). The location, design and construction of the vehicle crossing(s) must be approved by the Responsible Authority. Any existing unused crossing(s) must be removed and replaced with concrete kerb, channel and naturestrip to the satisfaction of the Council prior to occupation of the building. All vehicle crossing works are to be carried out with Council Supervision under a Memorandum of Consent for Works which must be obtained prior to commencement of works.

Amenity 21

Outdoor lighting must be designed, baffled and located to the satisfaction of the Responsible Authority such that no direct light is emitted outside the boundaries of the subject land.

Noise emissions from the food and drink premises must comply with State Environment Protection Policy (Control of Noise from Commerce, Industry and Trade) No. N-1, State Environment Protection Policy (Control of Music Noise from Public Premises) No. N-2, the Environment Protection Authority’s Noise Control Guidelines Publication 1254, October 2008 and the Public Health and Wellbeing Act 2008.

Effluent or polluted drainage must not be allowed to discharge beyond the boundaries of the subject land onto other land or any street or road or directly or indirectly into any watercourse.

Time Limits 24

In accordance with section 68 of the Planning and Environment Act 1987, this permit will expire if one of the following circumstances applies: •

The development is not commenced within two years of the date of this permit;

•

The development is not completed within four years of the date of this permit;

•

The use is not commenced within four years of the date of this permit; or

•

The use is discontinued for a period of two years. These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

In accordance with section 69 of the Planning and Environment Act 1987, the Responsible Authority may extend the periods referred to if a request is made in writing: (a) Before the permit expires, or (b) Within six months afterwards, or (c) Within 12 months afterwards if the development started lawfully before the permit expired. PERMIT NOTES A.

Expiry of Permit In the event that this permit expires or the subject land is proposed to be used or developed for purposes different from those for which this permit is granted, there is no guarantee that a new permit will be granted. If a permit is granted then the permit conditions may vary from those included on this permit having regard to changes that might occur to circumstances, planning scheme provisions or policy.

Building Permit Required Building Permit must be obtained prior to the commencement of any works associated with the proposed development.

Building over Easements No structure, including sheds and water tanks shall be built over any easement on the subject land except with the consent of the relevant Responsible Authority.

Completion of Development Immediately upon completion of the development permitted by this permit, the owner or developer of the subject land must notify Council’s Development Planning Section that the development is complete and complies with all requirements of the permit. The development will then be inspected to ensure compliance. An early inspection process will ensure that the subdivision approvals including the Statement of Compliance can be issued without delay.

Street Numbering Please note that property addresses are allocated by Council. This is usually formalised at the time of the issue of a certified plan.

Memorandum of Consent for Works Council’s Construction Department must supervise all works undertaken on Council assets within private property, Council Reserves, easements, drainage reserves and/or road reserves, including connection of the internal drainage system to the existing Council assets. Prior to the commencement of any works, an application must be made and a permit received for: • •

A “Memorandum of Consent for Works” for any works within the road reserve; and/or A “Drainage Connection Permit” for any works other than within a road reserve.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL G.

9 MAY 2016

Building Site Code of Practice All construction works must comply with the requirements of the ‘Building Site Code of Practice – Banyule City Council’. A copy of the Code is available on the Banyule City Council website or at Council Service Centres.

Moved: Cr Mark Di Pasquale Seconded: Cr Steven Briffa

4.8

CARRIED

PROACTIVE ENFORCEMENT OF REPLACEMENT TREE PLANTING - RESULTS

EXECUTIVE SUMMARY Approximately 400 planning permits are issued for tree removal on private properties throughout the Municipality each year, and this number is growing. The replacement of the canopy trees with indigenous canopy trees ensures the long term benefit of vegetation on private land to Banyule’s Urban Forest continues. An Audit of 20% of the 400 permits issued in 2014 has recently been undertaken. Of the 80 inspections, only 27% were found to have replaced the vegetation removed. Of those, it was found that only seven of the plantings were in good condition, and 12 were in fair condition. Banyule’s neighbourhood character is compromised when non-compliance with conditions is extensive, or the long term viability of vegetation is compromised. The degradation of the canopy tree cover will have long-term environmental, social and economic risks, and undermine the integrity and vitality of Banyule’s landscape and environment. Whilst the compliance numbers are low, the Audit findings encouragingly revealed that when a combination of education and investigation techniques is used, the level of compliance increases. It is considered that refinement of the inspection regime should include permits issued in the previous year, but to also include permits issued 5 years prior is to ensure the long-term replacement planting is surviving and is being maintained. It is also considered that further opportunities for education be undertaken, through dissemination of information and advice on both the regular inspection program to increase compliance, and on caring and protecting trees to reach maturity. Resolution (CO2016/137) That Council: 1. Notes the outcomes of the Proactive Enforcement of Replacement Tree Planting Audit. 2.

Enact a procedure to schedule regular proactive inspections for compliance with permit conditions on properties which have had permits issued for tree removal in the 12 months prior, in accordance with the Planning and Building Enforcement Framework.

Expand the inspection program to schedule inspections of properties issued with a removal permit issued 5 years prior, (within a 12 month period), to check the level of compliance with conditions for trees to remain in place over the long term.

Undertake a review to ascertain whether the replacement planting ratios and permit conditions are adequate to ensure the long-term contribution of vegetation on private properties to Banyule’s Urban Forest.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

Undertake an education program of owners by sending out a letter to all future permit holders advising of forthcoming audits specifying the requirement that plantings/landscaping must be maintained and in place as per the requirements of endorsed plans and permit conditions. Education should also include availability of materials to raise awareness of the protection of existing vegetation and replanting requirements when vegetation removal is undertaken.

Be provided with a further report on the cost of employing additional planning investigations staff to audit all planning permit requirements where tree planting is required, the report is to include a scheme: a.

where owners are warned with time to comply.

Where compliance is not achieved formal enforcement action is undertaken.

Moved: Cr Wayne Phillips Seconded: Cr Craig Langdon

4.9

CARRIED

PUBLIC OPEN SPACE PLAN

Mr Roger Fyfe and Mr Dennis O’Connell spoke to the item. EXECUTIVE SUMMARY A draft Public Open Space Plan has been prepared after undertaking extensive public consultation. It is anticipated that the draft plan will update the previous Open Space Strategy which was developed in 2007. A key aim of the plan is the provision of public open space within a 5 minute walk for residents for the purpose of community health and wellbeing. The plan’s objectives replicate the six pillars which form the basis for the draft Melbourne Metropolitan Public Open Space Strategy, currently being prepared by the Metropolitan Planning Authority. These are: • • • • • •

Quantity Quality Access /Connectivity Equitable distribution Diversity Sustainably

The plan includes strategic actions that are intended to guide decision making in relation to public open over the next 15 years. It is proposed that the plan be placed on public exhibition for a period of four weeks to enable the community to review the proposed strategic actions prior to the plan being presented to Council for adoption. Resolution (CO2016/138) That: 1.

The draft Public Open Space Plan be placed on public exhibition for a period of 4 weeks.

Following the public exhibition, the Plan be finalised based on comments received and presented to Council for adoption.

Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

CARRIED 23

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

4.10 GREENSBOROUGH WAR MEMORIAL SCULPTURES EXECUTIVE SUMMARY On 9 October 2015, Council resolved (CO2015/356) to apply for $50,000 funding through the Federal Government, ANZAC Centenary Arts and Culture Fund, to support the Greensborough War Memorial Park Sculpture Project, which seeks to renew the park sculptures. Officers were notified on 12 April 2016 that Council was unsuccessful in its application for the ANZAC Centenary Arts and Culture Fund. The total project cost was estimated at $158,000. Council’s commitment to the project was $83,000 ($60,000 cash which is included in the draft 2016/17 budget and $23,000 in kind which includes officer time). Greensborough RSL applied for $25,000 via the State Government’s Restoring Community War Memorials and Avenues of Honour Grants Program however the application was also unsuccessful. The projects development was accelerated to take advantage of the above funding opportunity and to tie in with both the WW1 centenary commemorations and the 50th anniversary of the Battle of Long Tan. Council’s Public Art Policy is currently being developed and is scheduled to be presented to Council for adoption in August 2016. This policy is significant as it will provide further advice for Council in relation to how to appropriately respond to public art which has reached the end of its life. Given the unsuccessful funding announcement it is suggested that Council continue with the project using the allocated funds of $60,000 listed in the 2016/17 Council draft budget and undertake the consultation and design phase of the project. The consultation phase will include the development of a website which will be used to collect and present community stories and document the progress of the project. The artists will also consult with key stakeholders through meetings and interviews with veterans, families, veteran support groups and local historical societies. Once the concepts are developed a further report will be tabled to Council for consideration of the implementation phase. The concept plans will be revealed in an on-site event with the RSL and greater community. Resolution (CO2016/139) That Council: 1.

Note the unsuccessful outcome of the application to the Federal Government, ANZAC Centenary Arts and Culture Fund, for $50,000 to support the Greensborough War Memorial Park Sculpture Project.

Note that the Greensborough RSL was unsuccessful in obtaining State Government funding of $25,000 through the Restoring Community War Memorials and Avenues of Honour Grants Program towards the project.

Continue to work in partnership with key stakeholders to commence the consultation and concept phase of the project, with a community launch to coincide with the Long Tan celebrations in August 2016.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

Consider an additional allocation of $75,000 in the draft 2016/17 budget towards the project to cover the shortfall of funding through unsuccessful government grants.

Consider a further report at the completion of the concept stage of the project to finalise the implementation phase and associated dates.

Moved: Cr Mark Di Pasquale Seconded: Cr Steven Briffa

CARRIED

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE 5.1

OLYMPIC PARK - SPORTS FIELD TRAINING LIGHTS UPGRADE

EXECUTIVE SUMMARY The Heidelberg United Football Club (HUFC) has called the Olympic Park precinct home for over 35 years. The HUFC is now part of the Men’s and Women’s National Premier League Victoria which is one level below the A-League and provides a clear pathway to elite competition. The supply of electricity to the area surrounding Olympic Park has been an ongoing issue for some time which may be caused by the number of infill residential development occurring in the immediate area. This issue is outside the jurisdiction of Council and HUFC however it has a profound effect on the ability for the HUFC to safely accommodate the training needs of its members. This report specifically relates to the existing training lights which are used for women and junior training. A short term solution and can be delivered for an estimated $45,000 $60,000. The HUFC have provided the technical documentation to deliver this work which has been reviewed and approved by officers. The HUFC have requested Council consider an allocation of funds to deliver this project in the short term. While it is unusual for Council to consider a funding allocation outside of the budget cycle, on this occasions it is appropriate given the issue is created by outside influences, the preferred solution is not achievable in the short term, the HUFC will fund the majority of the project and the outcome will benefit predominantly junior and women members within the HUFC providing for safe training conditions. Officers believe a contribution of $20,000 toward the cost of this project is appropriate which will be available at the completion of the project to Council’s satisfaction. In order for the project to proceed as soon as possible, Council will be required to consider an allocation from the 2015/16 capital works program. There are sufficient surplus funds within the program to accommodate this allocation. Resolution (CO2016/140) That Council: 1.

Reallocate $20,000 from the 2015/16 capital works program to assist the Heidelberg United Football Club upgrade the sports field training lights at Olympic Park.

Provide the funding on completion of the project to Council’s satisfaction.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

CARRIED 25

MINUTES ORDINARY MEETING OF COUNCIL

5.2

9 MAY 2016

SENIORS FESTIVAL MORNING TEA

EXECUTIVE SUMMARY The aim of the Aged Friendly Advisory Committee is to provide Council with advice on older adult issues and ageing well in Banyule. The Committee oversees Councils involvement in the World Health Organisations Global Network of Age-friendly Cities. At its meeting of the 12 February 2016, the Banyule Age-Friendly Advisory Committee made a recommendation to Council seeking support for the consideration of holding a duplicate Seniors Festival morning tea to enable a higher number of older people (frail and more active residents) to participate in this event. This recommendation was presented to Council at its ordinary Council meeting on 18 April as part of the minutes for the Aged Friendly Advisory Committee. This report details the resource allocation that is needed to hold a duplicate event and the duplicate event is costed at $8000. Resolution (CO2016/141) That Council: 1.

Consider a budget allocation of $8,000 as part of its 2016/17 draft budget for a duplicate event of the Seniors festival morning tea held at The Centre Ivanhoe in October 2016.

Consider a further report after the 2016 event to evaluate and assess senior morning tea events provision for the future.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon

5.3

CARRIED

DEFENCE FORCE SCHOOL OF SIGNALS (DFSS) TO EXERCISE ITS RIGHT TO MARCH IN BANYULE CITY BY GRANTING OF FREEDOM OF ENTRY (FOE)

The EXECUTIVE SUMMARY Council on April 4, 2016 resolved to invite the Defence Force School of Signals (DFSS) to exercise its right to march in Banyule City by Granting of Freedom of Entry (FOE) on Saturday 27 August 2016. The march and parade is proposed to take place in the forecourt of the Ivanhoe Service Centre and would be followed by a morning tea at The Centre Ivanhoe. As part of its resolution, Council requested that Officers report back on the costs associated with the event. This report seeks Council endorsement for the event and approval of funding from the 2016/17 Budget. Resolution (CO2016/142) That Council consider a funding allocation of $11,000 from the 2016/17 Budget to cover traffic management and morning tea costs for granting of the Freedom of Entry for the Defence Force School of Signals. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti 26

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

CR LANGDON APPOINTMENT OF CHAIRPERSON Resolution (CO2016/143) That Cr Steven Briffa be appointed as acting Chair for Item 6.1 to allow the Mayor to vacate the Chair. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti

CARRIED

Cr Craig Langdon vacated the Chair at 11.49pm.

6. PERFORMANCE - USE OUR RESOURCES WISELY 6.1

ITEMS FOR NOTING

Resolution (CO2016/144) 1.

The Council acknowledges and notes the correspondence from the Federal and various State Governments.

Council further notes that: (a)

all the correspondence support the freedom of the press and most use the comment "public interest" but do not detail but what is meant by that expression;

(b)

at Port Arthur no reference is given to the offender other than "lone gunman" to protect the victims and not to glorify him by name;

(c)

the Prime Minister, State Governor, State Premier and others never referred to the offender either by name or inference as a mark of respect to the grieving victims and to prevent any publicity of him.

(d)

several letters refer to the responsibility of media outlets and the Australian Press Council maybe the appropriate authority to address our concerns.

That Council writes to the Australian Press Council concerned that several press reports about Port Arthur were only made to exploit the offenders notoriety without any consideration to the victims of this horrific crime. That all material on this matter should respect the victims and their families in the same manner as the Prime Minister and others showed on the 28th April 2016 making no reference to the offender.

That Council again writes to the Prime Minister and State Premiers seeking their views of empowering the relevant Victims of Crime Commissioners to advocate against using offenders name in the press to limit their notoriety and to prevent any profiting from their crime.

Moved: Cr Craig Langdon Seconded: Cr Jenny Mulholland

CARRIED

Cr Craig Langdon returned to the Chair at 11.52pm.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

PROCEDURAL MOTION Resolution (CO2016/145) That items 6.2, 6.3, 6.4 and 7.1 be considered together. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti

6.2

CARRIED

QUARTERLY FINANCIAL MANAGEMENT REPORT - 31 MARCH 2016

EXECUTIVE SUMMARY The Quarterly Financial Management Report for March 2016 is presented in accordance with section 138 of the Local Government Act 1989 which requires quarterly statements to Council on the budgeted revenue and expenditure for the financial year with the actual revenue and expenditure to date. Operational Performance: Banyule City Council (BCC) has forecast to deliver an operating surplus of $6.815m. An Underlying surplus of $3.431m for 2015/16 after adjusting for capital grants and capital contributions. The operating surplus is $4.898m higher than the previous quarter figure and represents a projected increase against the adopted budget of $4.086m Income and expenditure are favourable to budget by $3.013m and $1.073m respectively. The significant contributions to the surplus are due to: • • • • •

A net gain on the disposal of assets after adjusting for property expenses; Investment income due to holding greater cash balances and obtaining competitive investment returns; Better than expected Public Open Space contributions from completed developments during 2015/16; Green waste disposal and waste recovery centre operating costs; and Fleet management costs including fuel and insurance premiums.

The Victoria Grants Commission (Financial Assistance Grants) revenue in the current year $2.284 million partially offsets the above (and other) favourable movements due to receiving the 2015/16 payment in the 2014/15 financial year. KEY variances are explained throughout the report under each activity type. (Refer Appendix: Profit & Loss Summary and Graphs – 31 March 2016) Capital Works and Initiatives Performance: At the end of March 2016 a total of $17.289m excluding committals has been spent on capital works and initiatives against the approved year to date budget of $34.282m (includes carry-forward projects).

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

Capital Works and Initiatives planned spend for the year is projected to be $42.225m. The reduction in forecast against budget is partially due to projects being carried forward into the next financial year totalling $14.616m. (Refer Appendix: Capital Works and Initiatives Report â&#x20AC;&#x201C; 31 March 2016) Resolution(CO2016/146) That Council: 1.

Note that the Banyule City Council (BCC) has forecast to deliver an operating surplus of $6.815m and this represents a projected operating surplus increase of $4.086m against adopted budget of $2.729m. (An Underlying surplus of $3.431m for 2015/16 after adjusting for capital grants and capital contributions).

Note that the current position is a result of efficient and prudent expense management along with the ability to achieve higher than planned non-rate revenue.

Note that based on the current forecast the Council is in a good financial position leading into the 2016/17 budget and rate capping environment.

Receive the Operating Financial Report for the period 31 March 2016.

Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti

6.3

CARRIED

ASSEMBLY OF COUNCILLORS

EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) b)

the subject of a decision of the Council or; subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES 1

Date of Assembly:

11 April 2016

Type of Meeting:

Council Briefing

Matters Considered:

1. One Flintoff Street Honour Boards & Meeting Room Names Disability Review 2. Disability Review Update 3. Strategic Planning Group

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

Others Present:

4. Heidelberg & Bell Street Mall Parking Plan 5. Chandler Highway Bridge Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Marc Giglio – Director Corporate Services Kate Chapell – Greensborough Office Project Coordinator Lisa Raywood – Manager Health & Aged Services Shaun Nielson – Community & Social Planner Giovanna Savini – Manager Youth & Family Services Rebecca Lonie – Jets Arts Respite Officer Frances – Co-ordinator Youth & Community Partnerships Michael Hutchison – School Sites Redevelopment Project Coordinator Joseph Tabacco – Manager Property & Economic Development Jeanette Kringle – Property Co-ordinator Bailey Byrnes – Transport Planning Team Leader Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Nil

Conflict of Interest:

Nil

Date of Assembly:

18 April 2016

Type of Meeting:

Councillor Briefing

Matters Considered:

Items on the Council Agenda for the Ordinary Meeting of 18 April 2016 (excluding confidential items) as listed below:

Councillors Present:

Staff Present:

9 MAY 2016

1.1 Westley Avenue, Ivanhoe - Petition to Increase Parking Enforcement 4.1 Heidelberg and Bell Street Mall Parking Plan 4.2 Renaming the Reserve in Casey Crescent, Viewbank 4.3 Leith Walk, Macleod - Permanent Road Closure Between Munro Street and Braid Hill Road 5.1 Olympic Village 60th Anniversary History Project 6.1 Councillor Motions - Status Update 6.2 72 Turnham Avenue, Rosanna - Widening of proposed accessway 6.3 Preparation of City Plan 2013-2017 (Year 4 6.4 Preparation of Budget for Period 1 July 2016 to 30 June 2017 6.5 Items for Noting

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

Others Present:

6.6 Assembly of Councillors 6.7 Proposed Local Government (Electoral) Regulations 2016 – Submission 7.1 Sealing of Documents 8.1 Consideration of Air Conditioning units in development outcomes 8.2 Great Forest National Park 8.3 Watsonia Station Infrastructure and Amenity Improvements Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Marc Giglio – Director Corporate Services Kellie O’Shea – Senior Governance Officer Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Bailey Burns –Transport Planning Team Leader Nil

Conflict of Interest:

Nil

Date of Assembly:

18 April 2016

Type of Meeting:

Multicultural Advisory Committee

Matters Considered:

1. 2. 3. 4. 5.

Councillors Present:

Staff Present:

Conflict of Interest:

Engagement with Victorian Multicultural Commission Cultural Diversity Week 2016 – summary Bell Street Mall Cultural Precinct Northland Prayer Space What Happened at the Pier – Exhibition of Migration Stories 6. Victorian Multicultural Commission Grants Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Theonie Tacticos – Team Leader Community & Social Planning India Mortlock – Community & Social Planner Lisa Raywood – Manager Health & Aged Services Bev Moss, Rosemary Crossthwaite, George Guiliani, Simeon Yang, Hussein Haraco, Jane Grace, Amina Gadid, Lela Carridi and Stavros Zikou Nil

Date of Assembly:

2 May 2016

Type of Meeting:

Councillor Briefing

Matters Considered:

Councillors Present:

Staff Present:

Committee Members Present:

9 MAY 2016

Metropolitan Planning – Latrobe Employment Cluster

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

Councillors Present:

Staff Present:

Others Present: Conflict of Interest:

9 MAY 2016

Framework Plan Consultation 2. Greensborough War Memorial Park Sculptures 3. Residential Parking Permit Policy 4. Child Youth & Family Plan 5. Disability Review 6. Open Space Strategy 7. Quarterly Financial Report Update Steve Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Marc Giglio – Director Corporate Services Joseph Tabacco – Manager Property & Economic Development Colin James – Arts and Cultural Services Team Leader Michael Hutchison – School Sites Redevelopment Giovanna Savini – Manager Youth & Family Services Lisa Raywood – Manager Health & Aged Services Shawn Neilson – Community & social Planner Peter Benazic – Manager Parks & Gardens Jeff Parks – Open space Planning Co-Ordinator Fae Ballingall – Strategic Planner Members of the Metropolitan Planning Authority: Peter Seamer, Paul Burn, Lucy Botta Nil

Resolution(CO2016/147) That the Assembly of Councillors report be received. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

6.4

9 MAY 2016

SALE OF 14A BANNERMAN AVENUE, GREENSBOROUGH

EXECUTIVE SUMMARY At its Ordinary Meeting of 14 December 2015 Council considered a report regarding the sale of a surplus drainage reserve known as 14A Bannerman Avenue, Greensborough. Council resolved that: 1.

Having complied with sections 189 and 223 of the Local Government Act 1989: a. b. c.

by giving public notice; providing an opportunity to be heard at Councilâ&#x20AC;&#x2122;s Ordinary Meeting of 14 December 2015; and no submissions having been received;

Council offers for sale of the former drainage reserve known as 14A Bannerman Avenue, Greensborough (the subject land) to the owners of 14 and 18 Bannerman Avenue, Greensborough. 2.

A further report be considered in relation to the sale terms associated with the land.

Resolution (CO2016/148) That Council: 1.

Sell the 405mÂ˛ of former drainage reserve land at the rear of 14 and 18 Bannerman Avenue, Greensborough (subject land), now known as Lot 1, 14A Bannerman Avenue (318m2) to owner of 14 Bannerman Avenue; and Lot 2, 14A Bannerman Avenue (87m2) to owner of 18 Bannerman Avenue.

Consider a further report in relation to confirming the final negotiated price for the sale of the respective parcels of land.

Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti

7.1

CARRIED

SEALING OF DOCUMENTS

Resolution(CO2016/149) That Council authorise the Chief Executive Officer, Simon McMillan to sign the agreement between the Victorian Electoral Commission and Council. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

CARRIED

MINUTES ORDINARY MEETING OF COUNCIL

6.5

9 MAY 2016

EXTENSION FOR BANYULE SUPPORT AND INFORMATION CENTRE 'S (BANSIC) USE OF 80 HAWDON STREET UNTIL 31 JULY 2016

Mr Ian Parker spoke to the item. EXECUTIVE SUMMARY Council resolved on 21 September 2015 to reconfirm its commitment to a Community Information and Support Service model with a service presence in the geographic locations of Heidelberg West and Greensborough and seek a service provider for the new West Heidelberg site via a public tender process. Following an unsuccessful public tender outcome, Council proceeded to engage a consultant as Facility Manager, to deliver on the Community Information and Support Service objectives for Shop 48 â&#x20AC;&#x201C; The Harmony Centre in West Heidelberg, including the development of a strategic plan for the facility and overseeing the establishment of the overall service centre with co-located services providers at the site. At its meeting of 7 March 2016 Council resolved to: 1.

Reconfirm its commitment to a consistent Community Information and Support Service model across Banyule municipality with a service presence in the geographic locations of Heidelberg West and Greensborough.

Following the establishment of the new service centre in West Heidelberg, enter into new service level agreements across both service centres that ensure consistent service outcomes across the municipality for both the north and south service locations.

In relation to the lease at 80 Hawdon Street, Heidelberg, currently occupied by Banyule Support and Information Centre (BANSIC) and Volunteers of Banyule (VOB), give formal notice of Councilâ&#x20AC;&#x2122;s intent to extend the current lease arrangements for a further three months until 30 June 2016.

Since this time Council has undertaken an Expression of Interest (EOI) process between the 18 April and 2 May 2016 for community information service providers and volunteer organisations to be co-located at Shop 48 - The Harmony Centre to provide a full range of services to the community. These submissions are currently being assessed. Correspondence has been received from Banyule Support and Information Centre (BANSIC) on 28 April 2016, requesting Council consider an extension for them to vacate the premises at 80 Hawdon Street, Heidelberg from 30 June 2016 to 31 July 2016 to allow for the finalization of the EOI process. Resolution (CO2016/150) That Council give formal notice to Banyule Support and Information Centre (BANSIC) of its intent to extend the current arrangements for use of 80 Hawdon Street, Heidelberg until 31 July 2016. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

7. SEALING OF DOCUMENTS See Procedural Motion on Page 28.

8. NOTICES OF MOTION 8.1

SPIRIT WALK BABARRBUNIN BEEK

Cr Craig Langdon submitted a Notice of Motion. Resolution (CO2016/151) That Council prepare a report for consideration on 30 May 2016 regarding the consideration of the employment of an Aboriginal and Torres Strait Islander Cultural Development worker to assist with the further development of the Commemorative Spiritual Walk and the further activation of the Babarrbunin Beek Gathering Place. Moved: Cr Rick Garotti Seconded: Cr Craig Langdon

8.2

CARRIED

MANAGING AMENITY IMPACTS AND CONSTRUCTION ACTIVITY FOR LARGE DEVELOPMENT SITES

Cr Jenny Mulholland submitted a Notice of Motion. Cr Rick Garotti left the Chamber at 11.58pm. Resolution (CO2016/152) That a report be prepared which reviews the management of amenity impacts, car parking and construction activity for large development sites. The review should consider: • • • •

Construction management plans and when they should be used; Construction activity which impacts on Council assets and the functioning of roads, footpaths, car parks and other public spaces; Construction vehicle and worker car parking impacts; Resourcing required to better manage construction activity within the municipality.

Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

CARRIED

MINUTES ORDINARY MEETING OF COUNCIL

8.3

9 MAY 2016

SAFETY AND AMENITY IMPROVEMENTS - ROSANNA ROAD AND STATION STREET, ROSANNA

Cr Tom Melican submitted a Notice of Motion. Cr Rick Garotti returned to the Chamber at 12.00am. Resolution (CO2016/153) That Council writes to the Minister for Roads and Ports, Luke Donnellen, local State Members and senior VicRoads representatives, to organise an onsite meeting on Rosanna Road, to discuss possible safety and amenity improvements. Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland

8.4

CARRIED

DEDICATION AND LAUNCH OF NEW RESERVE CELEBRATING MARGARET HEATHORN OAM

Cr Craig Langdon submitted a Notice of Motion. Resolution (CO2016/154) That a Report be presented to Council which considers: 1.

An appropriate event for the launch of the new park proposed to be located at the former school site at 229 Banksia Street, Ivanhoe, which invites the local surrounding community, family of Margaret Heathorn OAM and home purchasers from the new development.

The most appropriate location within the development site for the reinternment of the time capsule.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9 MAY 2016

9. GENERAL BUSINESS 9.1

Youth Summit

Last Friday Council hosted a Youth Summit at which over one hundred (100) young people attended. They represented approximately twenty (20) schools and education providers from across Banyule and surrounding LGA’s. Over twenty (20) different issues identified by young people were discussed, including: • • • • •

Mental health Gender equity Transport Education The environment.

Key recommendations from the day were presented to visitors in the afternoon including all three levels of government and the community services sector. Cr Craig Langdon thanked Council’s Director Community Programs, Allison Beckwith, and Council’s Youth Services team for their tireless work in pulling this important event together and working alongside very passionate and dedicated young people as part of the process. In particular he thanked Youth Worker Naomi Simmonds, who was the Project Manager for the Youth Summit. Cr Langdon commented that he looks forward to the final recommendations coming to a future Council meeting.

9.2

Ivanhoe Ladies Golf Club – 80th Birthday Luncheon

Cr Jenny Mulholland attended the Ivanhoe Ladies Golf Club 80th Birthday Luncheon on 28 April 2016.

9.3

Aboriginal And Torres Strait Islander Art Exhibition – Nhalinggu Bagung (Come Gather) Cr Jenny Mulholland acknowledged that Members of Banyule’s Advisory groups were invited to attend a special viewing of the Nhalinggu Bagung Art Exhibition on Thursday, 3 May as a thank you for their contribution.

9.4

Aida Ivanhoe Girls’ Grammar School

Cr Jenny Mulholland attended the Aida performance at Ivanhoe Girls’ Grammar School on Thursday, 5 May and acknowledged a great event was run by the girls

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016

MINUTES ORDINARY MEETING OF COUNCIL

9.5

9 MAY 2016

Duplication Of The Rosanna and Heidelberg Railway Line

Cr Rick Garotti acknowledged the funding in the State Budget for the duplication of the Rosanna and Heidelberg Railway line.

10. URGENT BUSINESS Refer to Procedural Motion on Page 4.

Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1, 11.2, 11.3 and 11.4. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti

CARRIED

The Meeting was adjourned at 12.07am.

The Meeting was closed to the public at 12.10am.

DATED:........................... DAY OF ........................... 2016

............................................. MAYOR

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 30 May 2016