Banyule City Council Agenda Special Meeting 17 October 2016

Special Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 17 October 2016 commencing at 7.00pm

AGENDA

Acknowledgement of the Traditional Owner, the Wurundjeri willam people "Our meeting is being held on the Traditional Land of the Wurundjeri willam people and, on behalf of Banyule City Council, I wish to acknowledge them as the Traditional Owners. I would also like to pay my respects to the Wurundjeri Elders, past and present, and to the Elders of other Aboriginal peoples who may be here today.”

Election Period Statement “The report and recommendation listed in this agenda does not fall within the definition of a major policy decision (Section 93(A) of the Local Government Act 1989 or a “Significant Decision” within the meaning of the Banyule Election Period Policy.”

Mr Simon McMillan Chief Executive Officer Apologies and Leave of Absence Disclosure of Interests Reports 6.1

Annual Report 2015/16 ............................................................................................. 3

Closure of Meeting

6.1

Performance - Use Our Resources Wisely

6.1

ANNUAL REPORT 2015/16

Author: Services

Giovanna Savini - Acting Manager Organisational Systems, Corporate

Previous Items Council on 19 September 2016 (Item 6.1 - Certification of the financial statements and performance statement for the year ended 30 June 2016) EXECUTIVE SUMMARY The Annual Report is an important part of Council’s ongoing reporting to its Community. The Report is in line with the third year of Banyule’s City Plan 20152016 (Council Plan).

The Annual Report 2015/2016 was submitted to the Minister by Friday 30 September 2016 as required by Section 133 of the Local Government Act 1989 (the Act) In accordance with Section 134 of the Act, Council is required to consider the Annual Report 2015/16 at a meeting of the Council.

The Annual Report contains: • • •

A Report of Council’s Operations; Audited Performance Statement of Council for the financial year ended 30 June 2016; Audited Financial Statements of Council for the financial year ended 30 June 2016.

The Annual Report 2015/16 has been available for public inspection for the required 14 day period via Council’s Service Centres, website and local libraries.

Election Caretaker Period Statement “The report and recommendation do not fall within the definition of a major policy decision (Section 93(A) of the Local Government Act 1989 or a “Significant Decision” within the meaning of the Banyule Election Period Policy.”

RECOMMENDATION That Council: 1.

Receives and notes the Annual Report 2015/16 incorporating the Report of Operations, Performance Statement and Financial Statements.

2.

Make available the Annual Report on Council’s website and at Council’s three Service Centres (Ivanhoe, Greensborough and Rosanna) and local libraries.

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Performance - Use Our Resources Wisely

ANNUAL REPORT 2015/16 cont’d CITY PLAN This report is in line with Council’s City Plan key direction to “enable good governance and accountability with minimal risk” and “provide responsible financial management and business planning processes”.

BACKGROUND The Annual Report is an important part of Banyule’s ongoing reporting to its Community. The Report is in line with the third year of Council’s City Plan 2013-2017 (Council Plan) and Budget 2015/16.

The City Plan 2013-2017 objectives are: People - Community strengthening and support Planet - Environmental sustainability Place - Sustainable amenity and built environment Participation - Community involvement in community life Performance - Use our resources wisely.

Council’s Annual Report 2015/16 is aligned with the relevant Local Government Better Practice Guides 2015-16 (Department of Environment, Land, Water and Planning, Local Government Victoria) in meeting the requirements of the Local Government Act 1989. The Report includes the following key sections: Part One - Report of Operations for the year ended 30 June 2016:      

Introduction, including City Plan context The Year in Review, including Financial summary Our Council, including City Profile Our People, including Organisational structure Our Best Value Performance, including activities and services, a summary of our best value performance and Banyule’s strategic indicators Governance, management and other information.

Part Two - Performance Statement for the year ended 30 June 2016:       

Description of municipality Sustainable Capacity Indicators Service Performance Indicators Financial Performance Indicators Other Information Certification of Performance Statement Victorian Auditor General Independent Audit Report.

Part Three - Financial Report for the year ended 30 June 2016 Financial Statements comprising:     

Comprehensive Income Statement Balance Sheet Statement of Changes in Equity Statement of Cash Flows Statement of Capital Works

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ANNUAL REPORT 2015/16 cont’d   

Notes to the Financial Statements, including a budget comparison for Income and Expenditure and for Capital Works Certification of the Financial Statements Victorian Auditor General Independent Audit Report.

Prior to consideration at this Council meeting, and in accordance with Section 132 of the Act, the Annual Report has been: • •

•

Subject to audit of the annual Performance Statement and Financial Statements by an agent of the Victorian Auditor-General and reviewed by the Audit Committee during August-September 2016; Presented to the 19 September 2016 Council meeting at which Council accepted the Audit Committee’s recommendation to approve ‘in principle’ the Performance Statement and Financial Statements for the year ended 30 June 2016; Lodged with the Victorian Auditor-General for final audit and the formal Independent Audit Report received.

The Annual Report 2015/16 was submitted to the Minister for Local Government on 29 September 2016, as required by Section 133 of the Act. A Public Notice was placed on Council’s website on 29 September 2016 and in ‘The Age’ newspaper on 30 September 2016 to give the required fourteen (14) days’ notice, in accordance with Section 134(2) of the Act. The document was available during this period for inspection via Council’s Service Centres, website and local libraries.

LEGAL CONSIDERATION Statutory Requirements At the end of each financial year Council prepares an Annual Report in accordance with Section 131 and 132 of the Local Government Act 1989 (the Act) and the Local Government (Planning and Reporting) Regulations 2014 (the regulations). This report is a key part of Council’s ongoing reporting to its Community.

The following requirements apply to Council under the Act (Section 134) and the Regulations (R22 - Time for holding of meeting to consider Annual Report): • •

A Council must hold a meeting to consider the Annual Report within one month after submitting the Annual Report to the Minister.

In the year of a general election, a Council must, after submitting the annual report to the Minister, hold a meeting to consider the Annual Report no later than the day before the election day.

Council is currently in the Election Period and every report that is submitted to a Special Council Meeting requires an Election Period statement. The noting of the Annual Report is a statutory requirement and is not a “Major Policy Decision”, as defined in section 93A of the Local Government Act 1989, or a “Significant Decision” within the meaning of the Banyule Election period Policy.”

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Performance - Use Our Resources Wisely

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Performance - Use Our Resources Wisely

ANNUAL REPORT 2015/16 cont’d HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions.

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

This Report affirms Banyule’s commitment to the Charter of Human Rights and Responsibilities. The document chronicles actions and progress that highlight Council’s affirmation of the Human Rights of the community. The Report documents Banyule’s actions in the past year in an open and honest attempt to better inform the community of where intent and effort has been centred.

CONSULTATION A Public Notice was placed on Council’s website on 29 September 2016 and in ‘The Age’ newspaper on 30 September 2016 to give the required fourteen (14) days’ notice, in accordance with Section 134(2) of the Act. During this period the document was available for public inspection via Council’s Service Centres, website and local libraries.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION Council has complied with the legislative requirements for the Annual Report 2015/16 in accordance with sections 131,132 and 133 of the Local Government Act 1989.

Consideration of Council’s Annual Report 2015/16 is a requirement of Section 134 of the Act. It is recommended that the Annual Report, incorporating the Report of Operations, Performance Statement and Financial Statements (Financial Report), be received.

ATTACHMENTS No.

Title

1

BCC Annual Report 2015/2016 - Part One - Report of Operations (Under Separate Cover)

2

BCC Annual Report 2015/2016 - Part Two - Performance Statement (Under Separate Cover)

3

BCC Annual Report 2015/2016 - Part Three - Financial Report (Under Separate Cover)

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