JOB DESCRIPTION

Job Purpose

To administratively support BELMAS’ digital and physical membership engagement activities.

Support the administration of membership events including Research Interest Groups (RIGS), Conferences, and other ad hoc events by:

• Organising online meetings via Microsoft Teams or Zoom

• Ensuring joining instructions are sent out in a timely and accurate manner

• Booking facilities such as meeting rooms, lunch and refreshments and travel and accommodation where appropriate.

• Keeping to budget for the event set by the budget holder.

• Supporting members by attending in-person events arranged by BELMAS.

• Keeping accurate post-event records such as attendees of both in-person and online activities.

• Support social media activities ensuring that timely, accurate content is published as part of the wider marketing plans.

• Update membership engagement areas of the website as directed by the Membership Engagement Manager.

• Create in-brand digital designs using the Adobe Creative Suite for the website and social media.

• Help ensure all administrative work is fully compliant with BELMAS policy, legislation, within our insurance policies and GDPR

• Undertake any organisation administrative support duties such as minuting meetings

• Be enthusiastic advocates for BELMAS and the organisation’s values.

• To actively engage in Membership activities of all kinds as required.

• Be administratively self-supporting.

• Maintain own professional networks within BELMAS and the wider field.

• May be required to work some weekends and evenings.

• Undertake any other duties and responsibilities as required.