RECEIVING The Department inspects the product received for damage, defect, and whether the product received is the product ordered, and verifies the quantity received or the service provided is per agreement and any deliverables are received. If the service/product is damaged, defective, or not per specifications outlined, the Department works with the vendor to correct. The Department documents any issues with a vendor. If the Department has issues with the vendor which are not resolved promptly after contacting the vendor, the Department contacts Finance for assistance and begins the Invoice Dispute Process. After verifying the service/product received is correct, the Department enters the receiving information into Munis within 1 business day of verifying the service/product was received (see Appendix — Munis). Entering the receiving information into Munis authorizes Accounts Payable to pay the invoice for the quantity/dollar amount the Department received in Munis.
P U R C H A S I N G P L A Y B O O K | CITY OF SOUTHLAKE
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