TRAVEL POLICY City of Southlake
Travel Policy Policy: Source: Category: Effective Date: City Council Approval Date:
Travel Policy City Council Finance Administration September 15, 2020 September 15, 2020
Purpose The purpose of this Travel Policy is to establish a policy for the allowances of travel expenses related to overnight City business. Authorized travelers should neither gain nor lose personal funds as a result of Cityrelated business expenses incurred on behalf of the City of Southlake (City).
Applicability This policy applies to all City employees, volunteers, board appointees and City Council elected officials acting within an official City capacity (traveler). For prospective employees, any reasonable and necessary expenses incurred in accordance with this policy may be reimbursed with the approval of the City Manager or designee.
Responsibility and Authority In accordance with Section 2.05 of the Home Rule Charter of the City of Southlake, City Council elected officials are entitled to reimbursement for expenses in the performance of their specific duties when approved by City Council. Department Directors shall ensure their department’s adherence to this policy. Department Directors shall determine and assign the appropriate approvers within their department. Approvers are responsible for ensuring the travel is necessary for City business, authorization of the travel, ensuring budgetary requirements are met, and expenses adhere to this policy.
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CITY OF SOUTHLAKE | P U R C H A S I N G P L A Y B O O K
