PURCHASING POLICY City of Southlake
Purchasing Policy Policy: Source: Category: Effective Date: City Council Approval Date:
Purchasing Policy City Council Finance Administration September 15, 2020 September 15, 2020
Purpose The purpose of this Purchasing Policy is to ensure accountable, efficient, transparent, and ethical practices are used to acquire products and services. This policy is intended to promote the best interest of the citizens of the City and compliance with State purchasing statutes.
Applicability The Purchasing Policy applies to the purchasing activities of the City.
Responsibility and Authority Under the City of Southlake’s Charter 9.41, the Council may, by ordinance, confer upon the City Manager general authority to contract for expenditures without further approval of the Council for all budgeted items not exceeding limits set by the Council. All contracts for expenditures involving more than the set limits must be expressly approved in advance by the Council. All contracts or purchases involving more than the limits set, shall be let to the bidder whose submittal is among those most responsive to the needs of the City after there has been opportunity for competitive bidding as provided by law or ordinance; provided that the Council, or City Manager in such cases as he/she is authorized to contract for the City, shall have the right to reject any and all bids. With Ordinance No. 888, dated June 19, 2005, City Council conferred upon the City Manager general authority to contract for expenditures without further approval of the Council for all budgeted items not exceeding limits as specified in Texas Local Government Code 252.021(a) or its successor statute City Council must approve all other purchases, except when an emergency purchase exists, as defined by state law. Department Directors shall ensure their department’s adherence to this policy. Department Directors shall determine and assign the appropriate approvers within their department. Approvers are responsible for ensuring that departmental purchases adhere to this policy and all budgetary requirements.
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