Secretary Sandwich: June 2015

CAL-NEV-HA KIWIN’S 32nd DISTRICT OF KEY CLUB INTERNATIONAL

THE

SECRETARY SANDWICH JUNE 2015: RAMEN BURGER EDITION MONTHLY UPDATES FROM TIFFANY NGUYEN 1

WANT TO SEE YOUR FAVORITE SANDWICH AS THE NEXT NEWSLETTER?

PLACE YOUR ORDERS HERE: http://bit.ly/ sandwichform

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TABLE OF CONTENTS TASTING WITH TIFF . . . . . . . . . . . . 4 JULY CALENDAR . . . . . . . . . . . . . 5 RECORDING TIPS . . . . . . . . . . . . . 6 CORRESPONDING TIPS . . . . . . . . 8 MEMBERSHIP RETAINMENT . . . . .10 RESOURCES . . . . . . . . . . . . . . . . 11 COMMUNICATION. . . . . . . . . . .12 PAST MRFS. . . . . . . . . . . . . . . . . .13 DISTRICT FOODIES. . . . . . . . . . . .14 3

TASTING WITH TIFF Hello again, my lovelies! \(≧▽≦)/ School is finally out, summer is officially in full swing, and service is filling the air!!

Take advantage of all your free time this summer to maximize service events and fundraisers! Keep that membership involvement up so you can hit the ground running once school starts again.

READ ALL THE WAY UNTIL THE END FOR A GLANCE INTO THE LIFE OF A DISTRICT BOARD MEMBER xDD Yours in service, Tiffany Nguyen 4 2015-2016 Cal-Nev-Ha KIWIN’S District Secretary

JULY CALENDAR SUN MON TUES

WED THURS

I went fishing with 1 Skrillex, but I stopped CLUB MRFS because he kept DUE dropping the bass.

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FRI 3

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GOLDSTONE OTC

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4 HAPPY FOURTH OF JULY!

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LTG MRFS DUE

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SAT

11 JET BONFIRE

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DISTRICT MRF DUE

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JET OTC

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CRYSTAL, DIAMOND, GOLDSTONE, JET @BEACH

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SUMMER BOARD: DAY 1

SUMMER BOARD: DAY 2

RECORDING TIPS MEETING MINUTES 

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Notes are always easier to summarize than expand upon after the meeting!!

Use the same formatting for all your notes.

It all comes down to your personal style. Do what’s easiest and natural for you!

Take notes on your cell phone through Google Docs or Evernote for an easy transfer to a computer!

What should you include in the minutes?

Type of meeting (club, board, etc.)

Location and date Time meeting was called to order / adjourned Attendance of who is present /absent Actions taken, announcements, decisions made

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Send these notes to your executive board!

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RECORDING TIPS HOUR LOGS

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Spreadsheets will literally become your best friend. Whether you use Excel Spreadsheets or Google Sheets, teaming up with Google Drive will help you live your life peacefully.

There are many helpful functions and formulas, learn them and use them!! (LIKE =SUM(A3:A)) DO NOT USE THE SERVICE RECORD ATTACHED TO THE MRF, MAKE YOUR LIFE EASIER AND CREATE A SEPARATE SPREADSHEET. This is also up to your personal style, but some major things to include are:  Name, grade, optional ID number  Event name AND date Easy way to keep track of hours is through sign 7 up / sign in sheets!!

CORRESPONDING TIPS MONTHLY REPORT FORM

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Surprise, corresponding secretaries use the same apps!!

Take notes on who, what, where, when, and why events and fundraisers occur. These will be helpful for your MRFs! Since these notes are more informal, feel free to spice it up as much as you’d like xD I’ve mentioned this before, but tell yourself they’re due on the last day of the month!

Make your life easier and stress-free!!

Check out the resources on page 11 for more in-depth tutorials and walkthroughs.

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CORRESPONDING TIPS MEMBERSHIP ROSTER

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YOU GET AN APP, YOU GET AN APP, EVERYONE GETS AN APP!!! (even though they’re the same ones!!)

When membership season comes and you have to pay the dues, you will be submitting every member’s information into the Membership Update Center alongside your Treasurer.  Have members turn in an “application” that includes their name, grade / graduation year, email, and gender.  Input this information into a spreadsheet.

The name and grade columns may be copied and pasted to create an hour log.

9  Kathy and I will go into more detail soon.

MEMBERSHIP RETAINMENT

CREDITS TO: KEVIN SON, TECHNOLOGY CHAIR

RESOURCES 

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Secretary 101 Powerpoint (I present a spicier version at OTCs, but here is the mild one!): http://bit.ly/secretary101 Videos by Sylvia Kwon (IP District Secretary):  How to find the MRF File: https:// www.youtube.com/watch?v=Rjs5qbs0984  MRF Tutorial Part 1: https:// www.youtube.com/watch?v=7qKh6MRjOYs  MRF Tutorial Part 2: https:// www.youtube.com/watch? v=uZbVwYjWA5w Secretary Duties List: http:// kiwinstest.weebly.com/ uploads/1/2/8/8/12889623/_secretary.pdf MRF Step-By-Step Guide: http:// kiwinstest.weebly.com/ uploads/1/2/8/8/12889623/_mrf_manual.pdf

There will be more to come, but these can be found on kiwins.org -> Resources -> Officers -> Secretaries!!

COMMUNICATION

If you haven't already, subscribe to my Remind101 class to get announcements and notifications from me! You can choose to receive emails and/or texts.

Join the CNH KIWIN’S Secretaries Facebook group! https:// www.facebook.com/ groups/604013469733917/

PAST MRFS APRIL MRF

MAY MRF

JUNE MRF

COMING SOON!! xD

DB FOODIES (If you were a flavor, what would you be and why?)

“I would be sweet bc I wish I could be sweet as can be....? Or did I really mean canDY!!” -Nicolette

“CRISPY” -Grisel

“I would be cinnamon flavor because I’m very sweet lol” -Anthony

“Spicy 14Sriracha. Idk I like the flavor.”

-Kevin

“I would be roasted bc literally everyone roasts me” -Jade

“RAW BECAUSE IM SO REAL” -Richie

“Icy bc first I'm cold but then I melt” -Kathy

“spicy bc my notes are fire & ppl don’t expect me to troll”

“SWEET: Because it means to be delightful!!!“ -Reba

“OOO i wanna be saucy” -Sena

“Fiery bc I’m an independent woman.”

-Andrea

“Zesty pls LOLOL -Sophia

“I would be nutty Bc I'm crazy and fun LOLL plus I call myself nutmeg” -Meghan

“i would be eggy, because it doesn't take much to crack me up and i'm always eggcited about something. ” -Elise

“I would be tropical because of King Lemur” -Michael

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“MINTY bc im that SWOOOSH feeling. fresh af.” -Danilene

“I would be bittersweet because I'm 1% nice and 99% salty. (plus dcon is going to be bittersweet) Charissa

“I would be fruity because fruits are literally my life :)“ -Carolyn

THANK YOU FOR READING, PLEASE ENJOY THE REST OF YOUR DAY!!

RAMEN BURGER **SUBMITTED BY LARRY LAM, JET

INGREDIENTS: BOK CHOY  TOMATO  CHEESE  BEEF PATTY 

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RAMEN BRICK (PREFERABLY COOKED, BRUSHED WITH SESAME OIL)

QUESTIONS, COMMENTS, CONCERNS?

CONTACT ME!

TIFFANY NGUYEN 2015-2016 DISTRICT SECRETARY

kiwins.dsec@gmail.com (714) 340-6036 16