Article 43 Station Assignment and Kelly Days

is not qualified by virtue of their position, unless otherwise approved by the Fire Chief or designee.

Members shall have the ability to repay a shift exchange by using a transfer of annual leave hours that is equal to the hours exchanged in lieu of working the hours to repay the exchanging member. This method of repaying a shift exchange must be agreed upon by both members and is subject to sufficient annual leave accruals at the time of the exchange. A method agreed upon by the Fire Chief, The Union and Human Resources shall be used to facilitate the annual leave transfer.

During initial probationary period, the newly hired employee shall not be permitted to conduct shift trades for 12 months unless approved by the Fire Chief or designee. Prior to any separation from employment with the City an employee shall certify whether and how much time is “owed” to any other employee(s) in order for the City to release any funds owed to the employee. In the event that any time is owed, the employee shall identify the employee(s) affected, and prior to their receiving any compensation, the City shall confirm that all affected employee(s) have been repaid.

Exchanges will not be altered unless operationally necessary.

ARTICLE 43 STATION ASSIGNMENT AND KELLY DAYS

Station assignments will be bid August 1 thru August 7. Station assignment bids will take effect on October 1st of that year. Kelly Days will be bid August 1 thru August 7. Kelly Days will take effect on the first Sunday of the first three-week work cycle of the calendar year (January 1) for each respective shift (these will be different for each shift).

The process will be as follows:

1. The Assistant Chief, Battalion Chief and a representative from the Union will be present throughout the entire process.

• The bidding process for Station and Kelly Days will be conducted through one of two methods. The Battalion Chief will call the most senior member in the position that is currently being bid and allow them to select based upon the available stations. This process will continue until all members have bid according to their position seniority. Utilizing an electronic system, the most senior member within the rank that is currently being bid will log into the system and select based upon the available stations. The bidding utilizing either method will take place in the following order: Assistant Chief, Battalion Chief, Captains, Lieutenants,

Driver/Engineers, and Firefighters. The same process for selecting station bids will be utilized for Kelly days. The Kelly Day Bids will take place during the first week of November. Any member NOT on Duty, or able to log in to the electronic system has the following options:

First Option: The member can provide a valid phone number to the Battalion Chief by August 1st for Station Bids and August 1st for Kelly Days. If the member chooses this option, it is HIGHLY Recommended that the member sends a backup email specifying their selections prior to the selection date to compensate for any unforeseen events that may preclude them from being contacted by phone. The City will make its best attempt to make all phone calls between 9am – 12pm, call volume permitting.

Second Option: Any member who feels they may be unable / unavailable to provide a phone number and / or be contacted during the designated time and date shall provide their Battalion Chief with their bid selections by August 1st for Station Bids and by August r 1st for Kelly Days via Email.

o IF ONE OF THE TWO ABOVE OPTIONS ARE NOT EXERCISED BY AN

OFF-DUTY MEMBER, THAT MEMBER WILL BE PLACED WHEREVER

OPERATIONALLY NECESSARY.

• The member will then give their bid selections (Station). Selections will be granted based upon position seniority and availability. The member will have the opportunity to place multiple bids if needed. After a station is filled according to each rank, that station will become unavailable to the less senior members of that rank.

• During the process, if an on-duty member cannot be contacted due to call volume, the selection process will be suspended until that member becomes available. After that member becomes available, the bid process will resume.

• It will be the goal that each shift’s bid process will be completed prior to the end of that shift.

As a note, the float system will be a float system at large. Float will be placed where operationally necessary on a shift-by-shift basis.

The Fire Chief may deviate from following position seniority during the bid process due to factors such as employee’s special certification, experience, or special assignment.

Station assignments may be changed due to operational needs. In the case that a station assignment is permanently changed the City will give the employee a three-shift notice.